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Solicitation #44296 PIMA COUNTY PROCUREMENT 130 W. CONGRESS ST., 3rd FLOOR TUCSON, ARIZONA 85701-1317 TELEPHONE (520) 740-8161, FAX (520) 798-1484 June 25, 2012 IFB 44296 COMPRESSOR PARTS & SERVICE Addendum #1 The following revisions shall be incorporated into IFB #44296: 1. Change on page 1: DUE IN AND OPENS as follows: From: ”… JUNE 26, 2012 AT OR BEFORE 1:00 P.M. LOCAL ARIZONA TIME (MST)….” To: ”… JUNE 29, 2012 AT OR BEFORE 1:00 P.M. LOCAL AZ TIME (MST)….” 2. Remove on pages 6 - 9: 4. PRODUCT OR SERVICE SPECIFICATIONS & SCOPE: as follows: REMOVE: ”…Item 12 CLEANING SUPPLIES PER TRIP REMOVE: ”…Item 19 DRYER, MEMBRANE, HANKISON FOR AIR COMPRESSOR REMOVE: ”…Item 34 ENGINE REMOVE: ”…Item 35 EPA REMOVE: ”…Item 37 FILTER, AIR REMOVE: ”…Item 40 FILTER, COMPLETE GP19 REMOVE: ”…Item 41 FILTER, COMPRESSOR REMOVE: ”…Item 61 GASKET, VALVE REMOVE: ”…Item 84 PACKAGE, PRE-FILTER FOR AIR COMPRESSOR QUINCY MIP-1001CS....” INGERSOLL RAND INGERSOLL RAND QUINCY KELLOG INGERSOLL RAND INGERSOLL RAND PORTER CABLE 32295479....” 2475F12.5G....” 9991-EPA....” C064....” 42494674....” 171-2750607....” SS-2532....” INGERSOLL RAND MDFP20-6-5SH....” 3. REPLACE pages 5 through 13: OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (X OF X PAGES): ADDENDUM 1 WITH NEW PRICING PAGES 4. Post: Exhibit A: PRICING PAGES: All other terms and conditions remain the same. Hazel D. Houston Commodity Contracts Officer Pima County Procurement Telephone: (520) 740-8168 Fax: (520) 791-6507 Hazel.firstname.lastname@example.org Page 1 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (1 of 15 pages) ADDENDUM 1 1. INTENT: This document is intended to establish an “As Required” indefinite delivery/indefinite quantity (IDIQ) “Master” purchase agreement contract to provide Pima County (“County”) with such quantities of Compressor Parts & Service for both air and gas units as the County may order from time to time by issue of purchase orders pursuant to a resulting executed and effective agreement. As defined by the attached Pima County Standard terms and Conditions (STC) this agreement is non-exclusive and may be terminated for any reason without penalty or cost to Pima County. It is the intent of Pima County to award by line item. Pima County reserves the right to group line items for award purposes if it is in the best interest of the County. The following primary values and objectives will be mutual obligations assumed by both parties regarding the interpretation and performance under the agreement: COUNTY will award an agreement for the purchase of goods as specified herein, and Supplier will receive compensation when goods are delivered as per the terms of the purchase order issued against the agreement. Although particular County Departments may be identified in the solicitation, unless otherwise documented by the executed agreement document, all County Departments may utilize the resulting agreement. All Goods and Services offered or provided pursuant to the resulting executed and effective agreement shall conform to the requirements defined by or referred to by the solicitation documents including Solicitation Addenda, Instructions to Bidders, Standard Terms and Conditions and this Offer Agreement all of which are incorporated herein. It is the intent of all parties to this agreement that this document, including all attachments and documents incorporated by reference, constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This Contract may be modified, amended, altered or extended only by a written amendment signed by the parties. Throughout this agreement and referenced documents the terms Blanket Contract and Master Agreement, Purchase Order and Delivery Order are used interchangeably and considered to have identical meaning. 2. AGREEMENT TERM EXTENSIONS-RENEWALS & REVISIONS: The initial term of the agreement will be for a five year period and include annual reviews for changes to the terms and conditions and renewals that may be exercised upon the written agreement of the parties as follows: Proposed extension or renewals of the contract if included in the contract and revisions to the contract shall be made through the issuance by County to Contractor of a revised Blanket Contract-Master Agreement, Purchase or Delivery Order document setting forth the requested changes. Failure by Contractor to object in writing to the proposed revisions, terms, conditions and/or specifications within ten (10) calendar days of issuance by County shall signify acceptance by Contractor and the amendment shall be binding upon the parties, effective on the date of issuance. 3. SUPPLIER MINIMUM QUALIFICATIONS: The Supplier certifies that they are competent, willing and responsible for performing the services or providing the products in accordance with all requirements of the solicitation and this Offer Agreement. The Supplier further stipulates that they have been in the business of providing this commodity for a minimum of three consecutive years including the current year. Supplier certifies that they have a current, valid business license and supplier must be registered with the Arizona Registrar of Contractors (AZ ROC) and licensing shall be in the classification(s) deemed appropriate by respondent that may include, but not be limited to the following: A-17 Electrical Transmission Lines CERTIFY MINIMUM QUALIFICATIONS BY MARKING RESPONSE This supplier certifies they are competent, willing and responsible for performing the services or providing the products in accordance with all requirements of the solicitation and this Offer Agreement. Yes No Supplier certifies that they have been in the business of selling specified materials that they are bidding on for a minimum of three consecutive years, including the current year. Yes No Supplier has included copies of all AZ ROC licenses required for this work. This includes but is not limited to A-17 Electrical Transmission Lines Yes No Supplier has attached or included what “green” programs they have implemented per the instructions beginning on page 6 of 19. Yes No Page 2 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (2 of 15 pages) ADDENDUM 1 4. PRODUCT OR SERVICE SPECIFICATIONS & SCOPE: The following descriptions, brand names and vendor numbers are for reference to minimum specifications and will be used in the evaluation of items needed by Pima County. The items listed under SPECIFICATIONS are a sampling of the products that have been ordered in the past. Supplier must be able to provide OEM parts for the repair of any Quincey and/or Ingersoll Rand compressors. Prior to the commencement of any maintenance or repair work, Contractor shall provide a written estimate of parts and labor to the department, and have it signed by appropriate staff. All parts on the estimate shall be itemized using the descriptions in the Pricing Schedule. A copy of signed estimate shall be included with the invoice for payment. SPECIFICATIONS LINE # 1 DESCRIPTION MFG NAME MFG P/N 129731 ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN QUINCY 2 ASSEMBLY, VALVE INGERSOLL RAND 3 ASSEMBLY, VALVE 4 ASSEMBLY, VALVE, DISCHARGE, H/P INGERSOLL RAND INGERSOLL RAND 5 ASSEMBLY, VALVE, INTAKE, H/P INGERSOLL RAND 445-4205 6 AUXILIARY CONTACT KAESER 7.4835.0 7 BEARING, BALL INGERSOLL RAND 32248122 8 BEARING, RING, W/SNAP INGERSOLL RAND 95134185 9 BELT, V INGERSOLL RAND 95099511 10 BUSHING, CRANK PIN INGERSOLL RAND 30210199 11 CARTRIDGE, FILTER INGERSOLL RAND 54749247 REMOVED 12 REMOVED KAESER REMOVED 37004843 3W75300T40 445-4217 13 CONTACT, AUXILIARY, NC 7.4834.0 14 CONTROLLER, INTELLISYS 15 CONTROLLER, PMU 2000 INGERSOLL RAND CURTIS TOLEDO 16 CONTROLLER, SIGMA KAESER 7.700.1 22128763 96468262 17 COOLER, COMBINATION, 200# QUINCY 129135-1 18 DAMPER, HP INGERSOLL RAND 32295479 REMOVED 19 REMOVED 20 ELEMENT REMOVED DEVAIR 21 ELEMENT, COOLING KAESER 6.1876.1 22 ELEMENT, COUPLING QUINCY 128387-404 23 ELEMENT, FILTER QUINCY HNK-E5-24S 24 ELEMENT, FILTER, AIR 25 ELEMENT, FILTER, AIR INGERSOLL RAND INGERSOLL RAND 32012957 32170979 26 ELEMENT, FILTER, AIR INGERSOLL RAND 27 ELEMENT, FILTER, AIR QUINCY 89295976 23458-4 28 ELEMENT, FILTER, COOLANT INGERSOLL RAND 29 ELEMENT, FILTER, OIL 30 ELEMENT, PARTICULATE, REPLACEMENT QUINCY INGERSOLL RAND 3PU10-050 31 ELEMENT, REPLACEMENT INGERSOLL RAND 6CU10-050 32 124487-021 ELEMENT, SEPARATOR QUINCY OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (3 of 15 pages) ADDENDUM 1 Page 3 of 16 6C10-050 54672654 142136 Solicitation #44296 LINE # 33 DESCRIPTION MFG NAME KAESER ELEMENT, SEPARATOR MFG P/N 6.2024.0 34 REMOVED REMOVED REMOVED 35 REMOVED REMOVED KAESER REMOVED REMOVED HN2L-6CN 36 FILTER, AIR 37 38 FILTER, AIR, DRYER REMOVED INGERSOLL RAND 39 FILTER, COALESCING, 1/2" INGERSOLL RAND REMOVED 6.0215.0 88343165 40 REMOVED REMOVED REMOVED 41 REMOVED REMOVED REMOVED 42 FILTER, COMPRESSOR DEVAIR 357-9701 43 FILTER, DRYER, SEPARATOR, COMPRESSOR INGERSOLL RAND 38429999 44 FILTER, ELEMENT, GP19 INGERSOLL RAND 88342977 45 FILTER, ELEMENT, HIGH DUST INGERSOLL RAND 46 FILTER, INTAKE, AIR 47 FILTER, PARTICULATE, 1/2" QUINCY INGERSOLL RAND 81295669 110377E200 48 FILTER, PRE, COMPRESSOR INGERSOLL RAND 22053722 49 FILTER, REFRIGERANT INGERSOLL RAND 50 FUSE, DELAY, TIME QUINCY 23141450 MIP 1001MP 51 GASKET, COPPER 95674701 52 GASKET, COVER, FRAME END INGERSOLL RAND INGERSOLL RAND 53 GASKET, CYL/FRAME INGERSOLL RAND 32247868 54 GASKET, CYLINDER, VP-LP INGERSOLL RAND 32248197 55 GASKET, CYLINDER/FRAME 32247686 56 GASKET, HEAD INGERSOLL RAND INGERSOLL RAND HN2L-3PUN 32247884 447-26 57 GASKET, HEAD VP/HEAD LP INGERSOLL RAND 32248189 58 GASKET, HEAD-HP 2420 32247926 59 GASKET, MANIFOLD INGERSOLL RAND INGERSOLL RAND 60 GASKET, VALVE INGERSOLL RAND 225-28 61 REMOVED REMOVED 445-196 REMOVED 62 KEY, WOODRUFF INGERSOLL RAND 95433173 63 KIT, ANALYSIS, FLUID 64 KIT, BRG/ROD, CONNECTING INGERSOLL RAND INGERSOLL RAND 38035531 32301509 65 KIT, FILTER ATLAS COPCO 66 KIT, LUB, ANALYSIS QUINCY 67 KIT, RING 68 KIT, RING/GASKET INGERSOLL RAND INGERSOLL RAND 20103099 32301517 69 KIT, SEAL, SHAFT 32499949 70 KIT, SEPARATOR, OIL INGERSOLL RAND ATLAS COPCO 71 KIT, ULTRA PLUS, 5 LITER CONTAINER INGERSOLL RAND 22114185 72 KIT, VALVE & GASKET INGERSOLL RAND 32127490 73 KIT, VALVE, THERMAL 74 KIT, VALVE/GASKET INGERSOLL RAND INGERSOLL RAND 22832885 32301426 2901055900 128515 2901052300 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (4 of 15 pages) ADDENDUM 1 LINE # DESCRIPTION MFG NAME Page 4 of 16 MFG P/N Solicitation #44296 75 76 77 LUBRICANT, ATLAS, 5 GAL LUBRICANT, KAESER ATLAS COPCO KAESER 1310036838 M460 METER, HOUR QUINCY 110871-120 78 MOTOR, FAN, DRYER INGERSOLL RAND 79 NUT, HEX, M3 W/LOCKWASHER INGERSOLL RAND 80 NUT, HEX, MR 81 OIL, CHAMPLUB, QT INGERSOLL RAND INGERSOLL RAND P09479A-1 82 OIL, QUIN SYN PLUS, 5 GAL QUINCY 144046-005 83 OIL,COOLANAT, 5 GAL INGERSOLL RAND 54772603 REMOVED 23141419 97511059 32248171 84 REMOVED 85 PELLETS, ABSORPTION, ION INGERSOLL RAND 86 PLATE, ASSEMBLY, VALVE, HP INGERSOLL RAND 38339057 32310799 87 PLATE, ASSEMBLY, VALVE, LP INGERSOLL RAND 32310807 88 PLATE, VALVE, DISCHARGE INGERSOLL RAND 3W21447 89 PLATE, VALVE, DISCHARGE INGERSOLL RAND 3W28715 90 PLATE, VALVE, INLET INGERSOLL RAND 3W21445 91 PLATE, VALVE, INLET INGERSOLL RAND 3W28717 92 PLUG, FILL, PLASTIC 93 PROBE, TEMPERATURE INGERSOLL RAND KAESER 32279549 7.7035 E1 94 REFRIGERANT, COMPRESSOR INGERSOLL RAND 23141195 95 RE-START, POWER OUTAGE OPTION INGERSOLL RAND 96 RETAINER, DISCHARGE, 4" INGERSOLL RAND 22396600 32248163 97 RETAINER, INLET, 4" INGERSOLL RAND 32248148 98 RETAINER, VALVE INGERSOLL RAND 32295461 REMOVED 99 RETAINER, VALVE, FINGER INGERSOLL RAND 32297343 100 RING INGERSOLL RAND 32307910 101 RING INGERSOLL RAND 32307928 102 RING, O, HP INGERSOLL RAND 32246878 103 RING, O, PLUG, OIL FILLER INGERSOLL RAND 32247850 104 RING, O, VITON QUINCY 22749-333 105 RING, O,, PISTON INGERSOLL RAND 106 RINGS, FLEX QUINCY 32136715 121822 107 ROD, CONNECTING INGERSOLL RAND 4M578 108 SCREW INGERSOLL RAND 32247512 109 SCREW, HEX, BTN HD INGERSOLL RAND 97511042 110 SEPARATOR QUINCY 111 SET, GASKET INGERSOLL RAND 112 SET, GASKET INGERSOLL RAND 30418834 X1453T83 113 SPRING, GAS INGERSOLL RAND 54749114 114 SPRING, VALVE, DISCHARGE INGERSOLL RAND 3W21448 115 SPRING, VALVE, DISCHARGE INGERSOLL RAND 3W28714 116 SPRING, VALVE, INLET INGERSOLL RAND 3W21446 124487-003 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (5 of 15 pages) ADDENDUM 1 LINE # 117 DESCRIPTION SPRING, VALVE, INLET MFG NAME INGERSOLL RAND Page 5 of 16 MFG P/N 3W28716 Solicitation #44296 118 SWITCH INGERSOLL RAND 32201527 119 SWITCH INGERSOLL RAND 32201527 120 UNLOADER INGERSOLL RAND 3W114086T50 121 VALVE INGERSOLL RAND 3W75300T50 122 VALVE, CHECK, IN-TANK, 3.4" FPT, 450 PSI INGERSOLL RAND P7575TP 123 VALVE, COMPLETE INGERSOLL RAND 124 VALVE, DAMPER INGERSOLL RAND 37004827 32294464 125 VALVE, DISCHARGE, 4" 32248155 126 VALVE, DRAIN, ELECTRIC 110V INGERSOLL RAND KAESER 127 VALVE, FINGER, HP, DISCHARGE INGERSOLL RAND 32241010 128 VALVE, FINGER, INLET INGERSOLL RAND 32236671 129 VALVE, FINGER, INLET, 4" INGERSOLL RAND 32248130 130 VALVE, REGULATOR, PRESSURE QUINCY 21969-T2 131 VALVE, RELIEF INGERSOLL RAND 132 VALVE, SOLENOID, 3 WAY QUINCY 133 TRIP CHARGE, PER CALL 134 LABOR, STANDARD TIME 135 LABOR, AFTER HOURS, WEEKENDS, HOLIDAYS ED1025 X1396T28-60 12046-4 Definition of Trip Charge for line 133: Trip Charge outside metropolitan Tucson Area. This is for the cost of the round trip charge to worksites that fall outside of a twenty-five (25) mile radius from downtown Tucson. The downtown address will be 130 W. Congress to set the mileage standard. The majority of calls have been within the twenty-five mile radius and no separate charge will be allowed for work done within the twenty-five mile radius from 130 W. Congress. Definition of Labor rate for lines 134 and 135: STANDARD TIME - Labor Rate per hour during normal business hours of 7:00 a.m. – 5:00 p.m., Monday through Friday. AFTER HOURS, WEEKENDS, HOLIDAYS – AFTER HOURS: Labor Rate per hour between the hours of 5:00 p.m. and 7:00 a.m. Monday through Friday (am). WEEKEND: Labor Rate per hour between the hours of 5:00 p.m. and 7:00 a.m. Friday (5:01) evening through Monday (6:59) morning. HOLIDAYS: Labor Rate per hour for all work done on a County recognized holiday. The following are Specifications for BOS Resolution 2007-84 and Vendor is to include with submission of paperwork a statement outlining what ‘green’ programs, if any, have been implemented that may include, but not be limited to: recycling of paper, glass and cans; efforts to conserve energy in offices and work areas; utilization of alternative fuels for vehicles and production equipment. All proposed paper products for use under this contract, such as toilet tissue and seat covers, should contain the highest percentages of recovered materials and post consumer contents as possible. All cleaning and disinfecting products should be green products; such as biodegradable and containing the lowest toxicity and VOC (volatile organic compound) contents necessary. (REMAINDER OF THIS PAGE LEFT BLANK) Page 6 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (6 of 15 pages) ADDENDUM 1 Other areas of conservation should include: Supplier should dispose of chemicals appropriately so as not to disrupt the ecology of the soil, water, or air in the area. Supplier shall recycle as many items as possible including office paper, corrugated paperboard (aka cardboard) boxes and sheet, chip board boxes and sheet, plastics, aluminum and steel cans/containers, etc. Supplier should use as many environmentally preferable items as possible, ie. Items that do not impact the environment such as 30-100% post-consumer recycled content, processed chlorine free (PCF) paper; Energy Star equipment and appliances; remanufactured, low air emission paint; low volatile organic compound (VOC) water based adhesives and paint; zero formaldehyde emitting composite wood products; odorless and non-toxic water based markers, etc. the company’s daily operations. Supplier should provide to the consumer as many environmentally preferable products as possible. Supplier should modify business practices to decrease air, water and ground pollution. Supplier should modify business practices to conserve energy and water use, Supplier/Contractor should purchase eco-friendly supplies whenever possible including office supplies. 5. OFFER ACCEPTANCE AND ORDER RELEASES: Offer(s) will be accepted and executed by the County by issue of a Master Agreement and effective on the document’s date of issue without further action by either party. Master Agreements and Contract documents will document the term of the agreement. Order(s) for products or services pursuant to the executed agreement will be made by COUNTY by issue of Direct Order documents. Order documents will be furnished to Supplier via facsimile, e-mail or telephone. If the order is given verbally, the County Department that issued the order will transmit a confirming order document to the Supplier within five workdays of the date the verbal order is given. Supplier is prohibited from supplying materials or services pursuant to the resulting agreement that are not documented or authorized by a Purchase Order at the time of provision. The Supplier agrees that the County accepts no responsibility regarding this agreement for control or payment for materials or services not documented by a COUNTY Purchase Order. The Supplier agrees to establish, monitor, and manage an effective agreement administration process that assures compliance with all requirements of the agreement. In particular, the respondent agrees that they shall not provide goods or services in excess of the executed agreement items, item quantity, item amount, or agreement amount without prior written authorization by agreement revision properly executed and issued by the County. Any items provided in excess of that stated in the agreement shall be at the Respondent’s own risk. Respondents shall decline verbal requests to deliver items in excess of the agreement and shall report all such requests in writing to the COUNTY Procurement Department within one (1) workday of the request. The report shall include the name of the requesting individual and the nature of the request. 6. ACCEPTANCE OF SERVICES AND PRODUCTS: Acceptance of the goods and services shall be made by the County Department designated on the issued Order in accordance with this agreement. Acceptance is required prior to commencement of Payment terms. 7. COMPENSATION & PAYMENT: All pricing shall satisfy and conform to Pima County’s Living Wage ordinance if applicable including required annual adjustments of the wage. Supplier shall submit Request(s) for Payment/Invoices to the location and entity defined by the County’s Order document. All Invoice documents shall reference the County’s Purchase Order or Contract number under which the services or products were ordered. ALL Invoice line items shall utilize the item description, precise unit price and unit of measure defined by the County’s Order or Contract document. Invoices that include line items or unit prices that do not match those documented by the County’s order or contract may be returned to the Supplier unprocessed for correction. Standard payment terms are net 30 from the date of valid invoice document and shall not commence until receipt of goods into payment system by the receiving Department and Supplier’s Invoice is received and verified by County Financial Operations. Page 7 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (7 of 15 pages) ADDENDUM 1 UNIT PRICES (Net 30 day Payment Terms) All unit prices shall be filled in with a numeric price. Failure to do so shall be cause for rejection as non-responsive. Unit price shall be all inclusive. ITEM ITEM NAME ESTIMATED UOM UNIT EXTENDED Items to include and satisfy all Offer Agreement # ANNUAL PRICE $ AMOUNT $ requirements, General & Item Specifications USAGE QUANTITY 1 ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN 1 EA 129731 2 ASSEMBLY, VALVE 37004843 2 EA 3 ASSEMBLY, VALVE 3W75300T40 1 EA 4 ASSEMBLY, VALVE, DISCHARGE, H/P 445-4217 3 EA 5 ASSEMBLY, VALVE, INTAKE, H/P 445-4205 1 EA 6 AUXILIARY CONTACT 7.4835.0 2 EA 7 BEARING, BALL 32248122 1 EA 8 BEARING, RING, W/SNAP 95134185 3 EA 9 BELT, V 95099511 1 EA 10 BUSHING, CRANK PIN 30210199 3 EA 11 CARTRIDGE, FILTER 54749247 2 EA 12 CONTACT, AUXILIARY, NC 7.4834.0 1 EA 13 CONTROLLER, INTELLISYS 22128763 1 EA 14 CONTROLLER, PMU 2000 96468262 2 EA 15 CONTROLLER, SIGMA 7.700.1 1 EA 16 COOLER, COMBINATION, 200# 129135-1 1 EA 17 DAMPER, HP 32295479 1 EA 18 19 ELEMENT 6C10-050 REMOVED 1 EA 20 ELEMENT, COOLING 6.1876.1 2 EA 21 ELEMENT, COUPLING 128387-404 1 EA 22 ELEMENT, FILTER HNK-E5-24S 1 EA 23 3 EA 24 ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN 129731 ASSEMBLY, VALVE 37004843 2 EA 25 ELEMENT, FILTER, AIR 32012957 1 EA 26 ELEMENT, FILTER, AIR 32170979 1 EA REMOVED Page 8 of 16 REMOVED Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (8 of 15 pages) ADDENDUM 1 ITEM # ITEM NAME Items to include and satisfy all Offer Agreement requirements, General & Item Specifications ESTIMATED ANNUAL USAGE QUANTITY 1 UOM 27 ELEMENT, FILTER, AIR 89295976 28 ELEMENT, FILTER, AIR 23458-4 3 EA 29 ELEMENT, FILTER, COOLANT 54672654 1 EA 30 ELEMENT, FILTER, OIL 142136 1 EA 31 1 EA 32 ELEMENT, PARTICULATE, REPLACEMENT 3PU10050 ELEMENT, REPLACEMENT 6CU10-050 2 EA 33 ELEMENT, SEPARATOR 124487-021 1 EA 34 ELEMENT, SEPARATOR 6.2024.0 1 EA 35 36 37 REMOVED REMOVED FILTER, AIR 6.0215.0 REMOVED REMOVED 1 EA 38 39 REMOVED FILTER, AIR, DRYER 88343165 REMOVED 2 EA 40 FILTER, COALESCING, 1/2" HN2L-6CN 1 EA 41 42 43 REMOVED REMOVED FILTER, COMPRESSOR 357-9701 44 45 FILTER, DRYER, SEPARATOR, COMPRESSOR 38429999 FILTER, ELEMENT, GP19 88342977 46 EXTENDED AMOUNT $ EA REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED REMOVED 1 EA 1 EA 1 EA FILTER, ELEMENT, HIGH DUST 81295669 1 EA 47 FILTER, INTAKE, AIR 110377E200 2 EA 48 FILTER, PARTICULATE, 1/2" HN2L-3PUN 1 EA 49 FILTER, PRE, COMPRESSOR 22053722 1 EA 50 FILTER, REFRIGERANT 23141450 1 EA 51 GASKET, COPPER 95674701 1 EA 52 GASKET, COVER, FRAME END 32247884 1 EA 53 GASKET, CYL/FRAME 32247868 1 EA 54 GASKET, CYLINDER, VP-LP 32248197 1 EA 55 GASKET, CYLINDER/FRAME 32247686 1 EA 56 GASKET, HEAD 447-26 2 EA Page 9 of 16 UNIT PRICE $ Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (9 of 15 pages) ADDENDUM 1 ITEM # ITEM NAME Items to include and satisfy all Offer Agreement requirements, General & Item Specifications ESTIMATED ANNUAL USAGE QUANTITY 1 UOM 57 GASKET, HEAD VP/HEAD LP 32248189 58 GASKET, HEAD-HP 2420 32247926 1 EA 59 GASKET, MANIFOLD 445-196 1 EA 60 GASKET, VALVE 225-28 1 EA 61 62 REMOVED KEY, WOODRUFF 95433173 REMOVED 1 EA 63 KIT, ANALYSIS, FLUID 38035531 2 EA 64 KIT, BRG/ROD, CONNECTING 32301509 1 EA 65 KIT, FILTER 2901055900 1 EA 66 KIT, LUB, ANALYSIS 128515 1 EA 67 KIT, RING 20103099 1 EA 68 KIT, RING/GASKET 32301517 1 EA 69 KIT, SEAL, SHAFT 32499949 1 EA 70 KIT, SEPARATOR, OIL 2901052300 1 EA 71 KIT, ULTRA PLUS, 5 LITER CONTAINER 22114185 1 EA 72 KIT, VALVE & GASKET 32127490 1 EA 73 KIT, VALVE, THERMAL 22832885 1 EA 74 KIT, VALVE/GASKET 32301426 2 EA 75 LUBRICANT, ATLAS, 5 GAL 1310036838 1 EA 76 LUBRICANT, KAESER M460 1 EA 77 METER, HOUR 110871-120 1 EA 78 MOTOR, FAN, DRYER 23141419 1 EA 79 NUT, HEX, M3 W/LOCKWASHER 97511059 3 EA 80 NUT, HEX, MR 32248171 1 EA 81 OIL, CHAMPLUB, QT P09479A-1 1 EA 82 OIL, QUIN SYN PLUS, 5 GAL 144046-005 2 EA 83 OIL,COOLANAT, 5 GAL 54772603 1 EA 84 REMOVED REMOVED Page 10 of 16 UNIT PRICE $ EXTENDED AMOUNT $ EA REMOVED REMOVED Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (10 of 15 pages) ADDENDUM 1 ITEM # ITEM NAME Items to include and satisfy all Offer Agreement requirements, General & Item Specifications ESTIMATED ANNUAL USAGE QUANTITY 1 UOM 85 PELLETS, ABSORPTION, ION 38339057 86 PLATE, ASSEMBLY, VALVE, HP 32310799 1 EA 87 PLATE, ASSEMBLY, VALVE, LP 32310807 1 EA 88 PLATE, VALVE, DISCHARGE 3W21447 1 EA 89 PLATE, VALVE, DISCHARGE 3W28715 1 EA 90 PLATE, VALVE, INLET 3W21445 2 EA 91 PLATE, VALVE, INLET 3W28717 1 EA 92 PLUG, FILL, PLASTIC 32279549 1 EA 93 PROBE, TEMPERATURE 7.7035 E1 1 EA 94 REFRIGERANT, COMPRESSOR 23141195 1 EA 95 RETAINER, DISCHARGE, 4" 32248163 1 EA 96 RETAINER, INLET, 4" 32248148 1 EA 97 RETAINER, VALVE 32295461 1 EA 98 RETAINER, VALVE, FINGER 32297343 1 EA 99 RING 32307910 1 EA 100 RING 32307928 2 EA 101 RING, O, HP 32246878 3 EA 102 RING, O, PLUG, OIL FILLER 32247850 1 EA 103 RING, O, VITON 22749-333 1 EA 104 RING, O, PISTON 32136715 1 EA 105 RINGS, FLEX 121822 1 EA 106 ROD, CONNECTING 4M578 1 EA 107 SCREW 32247512 1 EA 108 SCREW, HEX, BTN HD 97511042 2 EA 109 SEPARATOR 124487-003 1 EA 110 SET, GASKET 30418834 1 EA 111 SET, GASKET X1453T83 1 EA Page 11 of 16 EA UNIT PRICE $ EXTENDED AMOUNT $ Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (11 of 15 pages) ADDENDUM 1 ITE M# ITEM NAME Items to include and satisfy all Offer Agreement requirements, General & Item Specifications ESTIMATED ANNUAL USAGE QUANTITY 1 UOM 112 SPRING, GAS 54749114 113 SPRING, VALVE, DISCHARGE 3W21448 1 EA 114 SPRING, VALVE, DISCHARGE 3W28714 1 EA 115 SPRING, VALVE, INLET 3W21446 1 EA 116 SPRING, VALVE, INLET 3W28716 1 EA 117 SWITCH 32201527 1 EA 118 SWITCH 32201527 1 EA 119 UNLOADER 3W114086T50 2 EA 120 VALVE 3W75300T50 1 EA 121 VALVE, CHECK, IN-TANK, 3.4" FPT, 450 PSI 1 EA 122 VALVE, COMPLETE 37004827 1 EA 123 VALVE, DAMPER 32294464 1 EA 124 VALVE, DISCHARGE, 4" 32248155 1 EA 125 VALVE, DRAIN, ELECTRIC 110V ED1025 1 EA 126 VALVE, FINGER, HP, DISCHARGE 32241010 1 EA 127 VALVE, FINGER, INLET 32236671 1 EA 128 VALVE, FINGER, INLET, 4" 32248130 1 EA 129 VALVE, REGULATOR, PRESSURE 21969-T2 1 EA 130 VALVE, RELIEF X1396T28-60 1 EA 131 VALVE, SOLENOID, 3 WAY 12046-4 1 EA 132 RE-START, POWER OUTAGE OPTION 22396600 1 EA 133 TRIP CHARGE, PER CALL 31 EA 134 LABOR, MON - FRI, 7:00 A.M. - 5:00 P.M 6 HR 135 LABOR, AFTER HOURS, WEEKENDS, HOLIDAYS 100 HR FOB Destination/Unloaded; Cost of freight should be included in unit price. Although taxes will be paid IF applicable do NOT include sales tax in unit price. Page 12 of 16 UNIT PRICE $ EA TOTAL BID EXTENDED AMOUNT $ Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (12 of 15 pages) ADDENDUM 1 Percent Tax charged by vendor___________________% (for information data only) OPTIONAL EARLY PAYMENT DISCOUNT TERM: Pima County Administrative Procedure No. 22-35 section II.B.4 defines the County’s practice regarding discounts for early payment. Supplier hereby offers the following discounts to those prices to be used for all orders issued pursuant to this agreement. County will utilize the existing payment code that best matches that offered and does not exceed the offered discount percentage. Payment days cannot be less than ten calendar days. Supplier shall submit valid invoice document consistent with the associated purchase order to County Finance Department at least seven (7) calendar days prior to the date on which the discounted payment is due. If desired, for any order issued pursuant with this agreement, the Supplier may offer early payment discounts that exceed this Standard Early Payment Discount. Standard Early Payment Discount Percent: % if payment tendered within Days as above The blanket contract or purchase order issued to accept Supplier offer will define the not to exceed amount of the agreement. Supplier shall not accept orders, or provide services or products that cumulatively exceed that amount. Unit Pricing may be negotiated and established as per all requirements of the agreement for items included in the scope of the agreement and for which unit pricing has not been previously defined provided that the item and unit price are offered in writing by the Supplier. Unless otherwise stipulated by this agreement or the County’s order, all pricing shall be F.O.B. Destination & Freight Prepaid Not Billed ("F.O.B. Destination"), delivered to and unloaded at the destination(s) defined by the Delivery article of this agreement or accepted Order for services or products and all freight cost shall be included in the offered Unit Price. Although State and City sales tax are paid when applicable and invoiced, taxes should not be included in the unit price. Price Warranty. Seller shall give Pima County benefit of any price reduction before actual time of shipment. Sellers agree that all pricing given includes all costs required to conduct aggressive and active cost control and reduction activities. Price Escalation. It is agreed that all Unit Prices include compensation for the Seller to implement and actively conduct cost and price control activities. It is the intention of both parties that pricing shall remain firm during the initial year of the agreement after which the parties intend to consider price increases no more frequently than once per year. Seller shall submit a written request to COUNTY that includes supporting documents justifying requested increases at least 90 days prior to the desired implementation date; Seller shall provide evidence, cite sources, specific conditions and document how those conditions affect the cost of its performance, and specific efforts Seller has taken to control and reduce those and other costs to avoid the need to increase prices. COUNTY will review proposed pricing and determine if it is allowable, fair and reasonable, and in the best interest of COUNTY to accept the proposal. County reserves the right to continue, accept or reject the price proposal, or terminate and re-solicit the contract. Quantities referred to are estimated quantities. Pima County reserves the right to increase or decrease the quantities and amounts. No guarantee is made regarding actual orders issued for items or quantities during the term of the agreement. Pima County shall not be responsible for Supplier inventory or order commitment. Unit Prices offered shall include all incidentals and associated costs required to comply with and satisfy all requirements referred to or included in this solicitation which includes the Instructions to Bidders, Standard Terms and Conditions and Offer Agreement. No payments will be made for items not included in the agreement. For those items not specifically listed and priced above that may be provided within the defined scope of this agreement the Seller shall submit Master Price List (MPL) documents, diskette or compact disc and filenames or identify website address, identifying all other items offered pursuant to this agreement to include Description and Discounted Unit Price, or Unit Price and Discount % (Unit Price x Discount % = Discounted Unit Price). The resulting Unit Prices shall be of similar discount off List Prices as given for those items specifically defined above. Item Unit Prices above shall govern in case of conflict with the Master Price List. (REMAINDER OF THIS PAGE LEFT BLANK) Page 13 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (13 of 15 pages) ADDENDUM 1 List MPL Document by Title, MPL Media & Filenames or MPL Internet Address and Title(s) Qty of Pages Dated Percentage Discount (Unit Price x Discount % = Discounted Unit Price) 8. DELIVERY: As defined by the Standard Terms “On-Time” delivery is an essential part of the consideration to be given to the COUNTY under the agreement. Delivery will be made in accordance with the Instructions to Bidders, Standard Terms and Conditions and to the location(s) referenced on the Purchase Order or Contract. Delivery hours will be Monday through Friday from 7:00 a.m. – 4:30 p.m. Supplier guarantees delivery of product or service in less than five (5) calendar day after issue date of order on regular orders. Back orders shall be delivered within ten (10) calendar days after issue date of order and will require delivery. If required to satisfy the guaranteed delivery interval Supplier will utilize premium freight method at no additional cost to the County. 9. TAXES, FEES, EXPENSES: Articles sold to Pima County are exempt from federal excise taxes. The County is subject to State and City sales tax. Posada Del Sol is exempt from all taxes as provided in A.R.S. 42-5159 and Arizona State Revenue Code #R-15-5-2320. Pima County will furnish an exemption certificate upon request. No separate charges for delivery, drayage, express, parcel post, packing, insurance, license fees, permits, costs of bonds, surcharges, or bid preparation, will be paid by Pima County, unless expressly included and itemized by the solicitation documents. 10. OTHER DOCUMENTS Supplier and County in entering into this agreement have relied upon information provided or referenced by Pima County Solicitation No. 44296 including the Invitation For Bids, Instructions to Bidders, Standard Terms and Conditions, Solicitation Addenda, Suppliers Bid Offer, documents submitted by Supplier or References to satisfy Supplier Minimum Qualifications and on other information and documents submitted by the Supplier in its’ response to the County’s Solicitation. These documents are hereby incorporated into and made a part of this Contract as if set forth in full herein, to the extent not inconsistent with the provisions of this contract. 11. INSURANCE: The SUPPLIER’S insurance shall be primary insurance and non-contributory with respect to all other available sources. Supplier shall obtain and maintain at its own expense, during the entire term of this Contract the following type(s) and amounts of insurance: a) b) c) d) Commercial General Liability in the amount of $1,000,000.00 combined single limit Bodily Injury and Property Damage. COUNTY is to be named as an additional insured for all operations performed within the scope of the Contract between COUNTY and SUPPLIER; Commercial or Business automobile liability coverage for owned, non-owned and hired vehicles used in the performance of this Contract with limits in the amount of $1,000,000.00 combined single limit or $1,000,000.00 Bodily Injury, $1,000,000.00 Property Damage; If this Contract involves professional services, professional liability insurance in the amount of $1,000,000.00; and, If required by law, workers’ compensation coverage including employees’ liability coverage. Supplier shall provide COUNTY with current executed certificates of insurance within two weeks from when the Notice of Award is issued by the County. All certificates of insurance shall guarantee the provision of thirty (30) days prior written notice to the COUNTY of cancellation, non-renewal or material change. 12. PERFORMANCE BOND: No Performance Bond Required. Page 14 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (14 of 15 pages) ADDENDUM 1 13. ACKNOWLEDGEMENT of SOLICITATION ADDENDA: Supplier acknowledges that the following solicitation addenda have been incorporated in their offer and this agreement: Addendum # Date Addendum # Date Addendum # Date 14. SCRUTINIZED BUSINESS OPERATIONS “Pursuant to A.R.S. §§ 35-391.06 and 393.06, contractor hereby certifies that it does not have scrutinized business operations in Iran or Sudan. The submission of a false certification by contractor may result in action up to and including termination of this contract. 15. SMALL BUSINESS ENTERPRISE (SBE) CERTIFICATION: Is your firm SBE certified as defined by the solicitations ‘Instruction To Bidders”? Yes No (Select one) If ‘Yes’, have you included your certification document? Yes No (Select one) NOTE: If the SBE Certification document is not submitted with your bid the SBE Preference cannot be applied (REMAINDER OF THIS PAGE LEFT BLANK) Page 15 of 16 Solicitation #44296 OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (15 of 15 pages) ADDENDUM 1 16. BID/OFFER CERTIFICATION: SUPPLIER LEGAL NAME: BUSINESS ALSO KNOWN AS: MAILING ADDRESS: CITY/STATE/ZIP: REMIT TO ADDRESS: CITY/STATE/ZIP: CONTACT PERSON NAME/TITLE: PHONE: FAX: CONTACT PERSON EMAIL ADDRESS: EMAIL ADDRESS TO WHICH ORDERS & CONTRACTS SHALL BE TRANSMITTED: CORPORATE HEADQUARTERS LOCATION: STREET ADDRESS CITY, STATE, ZIP: By signing and submitting these Offer Agreement documents, the undersigned certifies that they are legally authorized to represent and bind the “Supplier” to legal agreements, that all information submitted is accurate and complete, that the firm has reviewed the Procurement website for solicitation addenda and incorporated to their offer, that the firm is qualified and willing to provide the items requested, and that the firm will comply with all requirements of the solicitation. The Unit Pricing includes all costs incidental to the provision of the items in compliance with the above documents; no additional payment will be made. Conditional offers that modify the solicitation requirements may be deemed not ‘responsive’ and may not be evaluated. Offeror’s submission of a signed offer agreement shall constitute a firm offer and upon the issuance of a blanket contract or purchase order document signed by the Pima County Procurement Director or authorized designate a binding contract is formed that shall require the Offeror to provide the services and materials described in this solicitation. The undersigned hereby offers to furnish the material or service in compliance with all terms, conditions, specifications, defined or referenced by the solicitation, which includes Pima County Standard Terms & Conditions, this Offer Agreement and other documents listed in this Offer Agreement’s Other Documents article. DATE: SIGNATURE: PRINTED NAME & TITLE OF AUTHORIZED SUPPLIER REPRESENTATIVE EXECUTING OFFER PHONE AND E-MAIL: County Attorney Contract Approval “As to Form”: Page 16 of 16
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