A22749 44296 1
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Solicitation #44296
Page 1 of 16
PIMA COUNTY
PROCUREMENT
130 W. CONGRESS ST., 3rd FLOOR
TUCSON, ARIZONA 85701-1317
TELEPHONE (520) 740-8161, FAX (520) 798-1484
June 25, 2012
IFB 44296 COMPRESSOR PARTS & SERVICE
Addendum #1
The following revisions shall be incorporated into IFB #44296:
1. Change on page 1: DUE IN AND OPENS as follows:
From: ”… JUNE 26, 2012 AT OR BEFORE 1:00 P.M. LOCAL ARIZONA TIME (MST)….”
To: ”… JUNE 29, 2012 AT OR BEFORE 1:00 P.M. LOCAL AZ TIME (MST)….”
2. Remove on pages 6 - 9: 4. PRODUCT OR SERVICE SPECIFICATIONS & SCOPE: as follows:
REMOVE: ”…Item 12 CLEANING SUPPLIES PER TRIP QUINCY MIP-1001CS....”
REMOVE: ”…Item 19 DRYER, MEMBRANE, HANKISON
FOR AIR COMPRESSOR INGERSOLL RAND 32295479....”
REMOVE: ”…Item 34 ENGINE INGERSOLL RAND 2475F12.5G....”
REMOVE: ”…Item 35 EPA QUINCY 9991-EPA....”
REMOVE: ”…Item 37 FILTER, AIR KELLOG C064....”
REMOVE: ”…Item 40 FILTER, COMPLETE GP19 INGERSOLL RAND 42494674....”
REMOVE: ”…Item 41 FILTER, COMPRESSOR INGERSOLL RAND 171-2750607....”
REMOVE: ”…Item 61 GASKET, VALVE PORTER CABLE SS-2532....”
REMOVE: ”…Item 84 PACKAGE, PRE-FILTER FOR AIR
COMPRESSOR INGERSOLL RAND MDFP20-6-5SH....”
3. REPLACE pages 5 through 13: OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (X OF X PAGES):
ADDENDUM 1 WITH NEW PRICING PAGES
4. Post: Exhibit A: PRICING PAGES:
All other terms and conditions remain the same.
Hazel D. Houston
Commodity Contracts Officer
Pima County Procurement
Telephone: (520) 740-8168
Fax: (520) 791-6507
Hazel.houston@pima.gov
Solicitation #44296
Page 2 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (1 of 15 pages) ADDENDUM 1
1. INTENT:
This document is intended to establish an “As Required” indefinite delivery/indefinite quantity (IDIQ) “Master” purchase
agreement contract to provide Pima County (“County”) with such quantities of Compressor Parts & Service for both air
and gas units as the County may order from time to time by issue of purchase orders pursuant to a resulting executed and
effective agreement. As defined by the attached Pima County Standard terms and Conditions (STC) this agreement is
non-exclusive and may be terminated for any reason without penalty or cost to Pima County. It is the intent of Pima
County to award by line item. Pima County reserves the right to group line items for award purposes if it is in the best
interest of the County. The following primary values and objectives will be mutual obligations assumed by both parties
regarding the interpretation and performance under the agreement: COUNTY will award an agreement for the purchase of
goods as specified herein, and Supplier will receive compensation when goods are delivered as per the terms of the
purchase order issued against the agreement.
Although particular County Departments may be identified in the solicitation, unless otherwise documented by the
executed agreement document, all County Departments may utilize the resulting agreement.
All Goods and Services offered or provided pursuant to the resulting executed and effective agreement shall conform to
the requirements defined by or referred to by the solicitation documents including Solicitation Addenda, Instructions to
Bidders, Standard Terms and Conditions and this Offer Agreement all of which are incorporated herein.
It is the intent of all parties to this agreement that this document, including all attachments and documents incorporated by
reference, constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or
contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This
Contract may be modified, amended, altered or extended only by a written amendment signed by the parties.
Throughout this agreement and referenced documents the terms Blanket Contract and Master Agreement, Purchase
Order and Delivery Order are used interchangeably and considered to have identical meaning.
2. AGREEMENT TERM EXTENSIONS-RENEWALS & REVISIONS:
The initial term of the agreement will be for a five year period and include annual reviews for changes to the terms and
conditions and renewals that may be exercised upon the written agreement of the parties as follows:
Proposed extension or renewals of the contract if included in the contract and revisions to the contract shall be made
through the issuance by County to Contractor of a revised Blanket Contract-Master Agreement, Purchase or Delivery
Order document setting forth the requested changes. Failure by Contractor to object in writing to the proposed revisions,
terms, conditions and/or specifications within ten (10) calendar days of issuance by County shall signify acceptance by
Contractor and the amendment shall be binding upon the parties, effective on the date of issuance.
3. SUPPLIER MINIMUM QUALIFICATIONS:
The Supplier certifies that they are competent, willing and responsible for performing the services or providing the
products in accordance with all requirements of the solicitation and this Offer Agreement. The Supplier further stipulates
that they have been in the business of providing this commodity for a minimum of three consecutive years including the
current year. Supplier certifies that they have a current, valid business license and supplier must be registered with the
Arizona Registrar of Contractors (AZ ROC) and licensing shall be in the classification(s) deemed appropriate by
respondent that may include, but not be limited to the following: A-17 Electrical Transmission Lines
CERTIFY MINIMUM QUALIFICATIONS BY MARKING RESPONSE
This supplier certifies they are competent, willing and responsible for performing the services or
providing the products in accordance with all requirements of the solicitation and this Offer
Agreement.
Yes No
Supplier certifies that they have been in the business of selling specified materials that they are
bidding on for a minimum of three consecutive years, including the current year.
Yes No
Supplier has included copies of all AZ ROC licenses required for this work. This includes but
is not limited to A-17 Electrical Transmission Lines
Yes No
Supplier has attached or included what “green” programs they have implemented per the
instructions beginning on page 6 of 19.
Yes No
Solicitation #44296
Page 3 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (2 of 15 pages) ADDENDUM 1
4. PRODUCT OR SERVICE SPECIFICATIONS & SCOPE:
The following descriptions, brand names and vendor numbers are for reference to minimum specifications and will be
used in the evaluation of items needed by Pima County. The items listed under SPECIFICATIONS are a sampling of the
products that have been ordered in the past. Supplier must be able to provide OEM parts for the repair of any Quincey
and/or Ingersoll Rand compressors.
Prior to the commencement of any maintenance or repair work, Contractor shall provide a written estimate of parts and
labor to the department, and have it signed by appropriate staff. All parts on the estimate shall be itemized using the
descriptions in the Pricing Schedule. A copy of signed estimate shall be included with the invoice for payment.
SPECIFICATIONS
LINE # DESCRIPTION MFG NAME MFG P/N
1 ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN QUINCY 129731
2 ASSEMBLY, VALVE INGERSOLL RAND 37004843
3 ASSEMBLY, VALVE INGERSOLL RAND 3W75300T40
4 ASSEMBLY, VALVE, DISCHARGE, H/P INGERSOLL RAND 445-4217
5 ASSEMBLY, VALVE, INTAKE, H/P INGERSOLL RAND 445-4205
6 AUXILIARY CONTACT KAESER 7.4835.0
7 BEARING, BALL INGERSOLL RAND 32248122
8 BEARING, RING, W/SNAP INGERSOLL RAND 95134185
9 BELT, V INGERSOLL RAND 95099511
10 BUSHING, CRANK PIN INGERSOLL RAND 30210199
11 CARTRIDGE, FILTER INGERSOLL RAND 54749247
12 REMOVED REMOVED REMOVED
13 CONTACT, AUXILIARY, NC KAESER 7.4834.0
14 CONTROLLER, INTELLISYS INGERSOLL RAND 22128763
15 CONTROLLER, PMU 2000 CURTIS TOLEDO 96468262
16 CONTROLLER, SIGMA KAESER 7.700.1
17 COOLER, COMBINATION, 200# QUINCY 129135-1
18 DAMPER, HP INGERSOLL RAND 32295479
19 REMOVED REMOVED REMOVED
20 ELEMENT DEVAIR 6C10-050
21 ELEMENT, COOLING KAESER 6.1876.1
22 ELEMENT, COUPLING QUINCY 128387-404
23 ELEMENT, FILTER QUINCY HNK-E5-24S
24 ELEMENT, FILTER, AIR INGERSOLL RAND 32012957
25 ELEMENT, FILTER, AIR INGERSOLL RAND 32170979
26 ELEMENT, FILTER, AIR INGERSOLL RAND 89295976
27 ELEMENT, FILTER, AIR QUINCY 23458-4
28 ELEMENT, FILTER, COOLANT INGERSOLL RAND 54672654
29 ELEMENT, FILTER, OIL QUINCY 142136
30 ELEMENT, PARTICULATE, REPLACEMENT INGERSOLL RAND 3PU10-050
31 ELEMENT, REPLACEMENT INGERSOLL RAND 6CU10-050
32 ELEMENT, SEPARATOR QUINCY 124487-021
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (3 of 15 pages) ADDENDUM 1
Solicitation #44296
Page 4 of 16
LINE # DESCRIPTION MFG NAME MFG P/N
33 ELEMENT, SEPARATOR KAESER 6.2024.0
34 REMOVED REMOVED REMOVED
35 REMOVED REMOVED REMOVED
36 FILTER, AIR KAESER 6.0215.0
37 REMOVED REMOVED REMOVED
38 FILTER, AIR, DRYER INGERSOLL RAND 88343165
39 FILTER, COALESCING, 1/2" INGERSOLL RAND HN2L-6CN
40 REMOVED REMOVED REMOVED
41 REMOVED REMOVED REMOVED
42 FILTER, COMPRESSOR DEVAIR 357-9701
43 FILTER, DRYER, SEPARATOR, COMPRESSOR INGERSOLL RAND 38429999
44 FILTER, ELEMENT, GP19 INGERSOLL RAND 88342977
45 FILTER, ELEMENT, HIGH DUST INGERSOLL RAND 81295669
46 FILTER, INTAKE, AIR QUINCY 110377E200
47 FILTER, PARTICULATE, 1/2" INGERSOLL RAND HN2L-3PUN
48 FILTER, PRE, COMPRESSOR INGERSOLL RAND 22053722
49 FILTER, REFRIGERANT INGERSOLL RAND 23141450
50 FUSE, DELAY, TIME QUINCY MIP 1001MP
51 GASKET, COPPER INGERSOLL RAND 95674701
52 GASKET, COVER, FRAME END INGERSOLL RAND 32247884
53 GASKET, CYL/FRAME INGERSOLL RAND 32247868
54 GASKET, CYLINDER, VP-LP INGERSOLL RAND 32248197
55 GASKET, CYLINDER/FRAME INGERSOLL RAND 32247686
56 GASKET, HEAD INGERSOLL RAND 447-26
57 GASKET, HEAD VP/HEAD LP INGERSOLL RAND 32248189
58 GASKET, HEAD-HP 2420 INGERSOLL RAND 32247926
59 GASKET, MANIFOLD INGERSOLL RAND 445-196
60 GASKET, VALVE INGERSOLL RAND 225-28
61 REMOVED REMOVED REMOVED
62 KEY, WOODRUFF INGERSOLL RAND 95433173
63 KIT, ANALYSIS, FLUID INGERSOLL RAND 38035531
64 KIT, BRG/ROD, CONNECTING INGERSOLL RAND 32301509
65 KIT, FILTER ATLAS COPCO 2901055900
66 KIT, LUB, ANALYSIS QUINCY 128515
67 KIT, RING INGERSOLL RAND 20103099
68 KIT, RING/GASKET INGERSOLL RAND 32301517
69 KIT, SEAL, SHAFT INGERSOLL RAND 32499949
70 KIT, SEPARATOR, OIL ATLAS COPCO 2901052300
71 KIT, ULTRA PLUS, 5 LITER CONTAINER INGERSOLL RAND 22114185
72 KIT, VALVE & GASKET INGERSOLL RAND 32127490
73 KIT, VALVE, THERMAL INGERSOLL RAND 22832885
74 KIT, VALVE/GASKET INGERSOLL RAND 32301426
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (4 of 15 pages) ADDENDUM 1
LINE # DESCRIPTION MFG NAME MFG P/N
Solicitation #44296
Page 5 of 16
75 LUBRICANT, ATLAS, 5 GAL ATLAS COPCO 1310036838
76 LUBRICANT, KAESER KAESER M460
77 METER, HOUR QUINCY 110871-120
78 MOTOR, FAN, DRYER INGERSOLL RAND 23141419
79 NUT, HEX, M3 W/LOCKWASHER INGERSOLL RAND 97511059
80 NUT, HEX, MR INGERSOLL RAND 32248171
81 OIL, CHAMPLUB, QT INGERSOLL RAND P09479A-1
82 OIL, QUIN SYN PLUS, 5 GAL QUINCY 144046-005
83 OIL,COOLANAT, 5 GAL INGERSOLL RAND 54772603
84 REMOVED REMOVED REMOVED
85 PELLETS, ABSORPTION, ION INGERSOLL RAND 38339057
86 PLATE, ASSEMBLY, VALVE, HP INGERSOLL RAND 32310799
87 PLATE, ASSEMBLY, VALVE, LP INGERSOLL RAND 32310807
88 PLATE, VALVE, DISCHARGE INGERSOLL RAND 3W21447
89 PLATE, VALVE, DISCHARGE INGERSOLL RAND 3W28715
90 PLATE, VALVE, INLET INGERSOLL RAND 3W21445
91 PLATE, VALVE, INLET INGERSOLL RAND 3W28717
92 PLUG, FILL, PLASTIC INGERSOLL RAND 32279549
93 PROBE, TEMPERATURE KAESER 7.7035 E1
94 REFRIGERANT, COMPRESSOR INGERSOLL RAND 23141195
95 RE-START, POWER OUTAGE OPTION INGERSOLL RAND 22396600
96 RETAINER, DISCHARGE, 4" INGERSOLL RAND 32248163
97 RETAINER, INLET, 4" INGERSOLL RAND 32248148
98 RETAINER, VALVE INGERSOLL RAND 32295461
99 RETAINER, VALVE, FINGER INGERSOLL RAND 32297343
100 RING INGERSOLL RAND
32307910
101 RING INGERSOLL RAND
32307928
102 RING, O, HP INGERSOLL RAND 32246878
103 RING, O, PLUG, OIL FILLER INGERSOLL RAND 32247850
104 RING, O, VITON QUINCY 22749-333
105 RING, O,, PISTON INGERSOLL RAND 32136715
106 RINGS, FLEX QUINCY 121822
107 ROD, CONNECTING INGERSOLL RAND 4M578
108 SCREW INGERSOLL RAND
32247512
109 SCREW, HEX, BTN HD INGERSOLL RAND 97511042
110 SEPARATOR QUINCY
124487-003
111 SET, GASKET INGERSOLL RAND 30418834
112 SET, GASKET INGERSOLL RAND X1453T83
113 SPRING, GAS INGERSOLL RAND 54749114
114 SPRING, VALVE, DISCHARGE INGERSOLL RAND 3W21448
115 SPRING, VALVE, DISCHARGE INGERSOLL RAND 3W28714
116 SPRING, VALVE, INLET INGERSOLL RAND 3W21446
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (5 of 15 pages) ADDENDUM 1
LINE # DESCRIPTION MFG NAME MFG P/N
117 SPRING, VALVE, INLET INGERSOLL RAND 3W28716
Solicitation #44296
Page 6 of 16
118 SWITCH INGERSOLL RAND
32201527
119 SWITCH INGERSOLL RAND
32201527
120 UNLOADER INGERSOLL RAND
3W114086T50
121 VALVE INGERSOLL RAND
3W75300T50
122 VALVE, CHECK, IN-TANK, 3.4" FPT, 450 PSI INGERSOLL RAND P7575TP
123 VALVE, COMPLETE INGERSOLL RAND 37004827
124 VALVE, DAMPER INGERSOLL RAND 32294464
125 VALVE, DISCHARGE, 4" INGERSOLL RAND 32248155
126 VALVE, DRAIN, ELECTRIC 110V KAESER ED1025
127 VALVE, FINGER, HP, DISCHARGE INGERSOLL RAND 32241010
128 VALVE, FINGER, INLET INGERSOLL RAND 32236671
129 VALVE, FINGER, INLET, 4" INGERSOLL RAND 32248130
130 VALVE, REGULATOR, PRESSURE QUINCY 21969-T2
131 VALVE, RELIEF INGERSOLL RAND X1396T28-60
132 VALVE, SOLENOID, 3 WAY QUINCY 12046-4
133 TRIP CHARGE, PER CALL
134 LABOR, STANDARD TIME
135 LABOR, AFTER HOURS, WEEKENDS, HOLIDAYS
Definition of Trip Charge for line 133:
Trip Charge outside metropolitan Tucson Area. This is for the cost of the round trip charge to worksites that fall outside of
a twenty-five (25) mile radius from downtown Tucson. The downtown address will be 130 W. Congress to set the mileage
standard. The majority of calls have been within the twenty-five mile radius and no separate charge will be allowed for
work done within the twenty-five mile radius from 130 W. Congress.
Definition of Labor rate for lines 134 and 135:
STANDARD TIME - Labor Rate per hour during normal business hours of 7:00 a.m. – 5:00 p.m., Monday through Friday.
AFTER HOURS, WEEKENDS, HOLIDAYS – AFTER HOURS: Labor Rate per hour between the hours of 5:00 p.m. and
7:00 a.m. Monday through Friday (am). WEEKEND: Labor Rate per hour between the hours of 5:00 p.m. and 7:00 a.m.
Friday (5:01) evening through Monday (6:59) morning. HOLIDAYS: Labor Rate per hour for all work done on a County
recognized holiday.
The following are Specifications for BOS Resolution 2007-84 and Vendor is to include with submission of paperwork a
statement outlining what ‘green’ programs, if any, have been implemented that may include, but not be limited to:
recycling of paper, glass and cans; efforts to conserve energy in offices and work areas; utilization of alternative fuels for
vehicles and production equipment.
All proposed paper products for use under this contract, such as toilet tissue and seat covers, should contain the highest
percentages of recovered materials and post consumer contents as possible.
All cleaning and disinfecting products should be green products; such as biodegradable and containing the lowest toxicity
and VOC (volatile organic compound) contents necessary.
(REMAINDER OF THIS PAGE LEFT BLANK)
Solicitation #44296
Page 7 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (6 of 15 pages) ADDENDUM 1
Other areas of conservation should include:
Supplier should dispose of chemicals appropriately so as not to disrupt the ecology of the soil, water, or air in the
area.
Supplier shall recycle as many items as possible including office paper, corrugated paperboard (aka cardboard)
boxes and sheet, chip board boxes and sheet, plastics, aluminum and steel cans/containers, etc.
Supplier should use as many environmentally preferable items as possible, ie. Items that do not impact the
environment such as 30-100% post-consumer recycled content, processed chlorine free (PCF) paper; Energy Star
equipment and appliances; remanufactured, low air emission paint; low volatile organic compound (VOC) water
based adhesives and paint; zero formaldehyde emitting composite wood products; odorless and non-toxic water
based markers, etc. the company’s daily operations.
Supplier should provide to the consumer as many environmentally preferable products as possible.
Supplier should modify business practices to decrease air, water and ground pollution.
Supplier should modify business practices to conserve energy and water use,
Supplier/Contractor should purchase eco-friendly supplies whenever possible including office supplies.
5. OFFER ACCEPTANCE AND ORDER RELEASES:
Offer(s) will be accepted and executed by the County by issue of a Master Agreement and effective on the document’s
date of issue without further action by either party. Master Agreements and Contract documents will document the term of
the agreement.
Order(s) for products or services pursuant to the executed agreement will be made by COUNTY by issue of Direct Order
documents. Order documents will be furnished to Supplier via facsimile, e-mail or telephone. If the order is given verbally,
the County Department that issued the order will transmit a confirming order document to the Supplier within five
workdays of the date the verbal order is given.
Supplier is prohibited from supplying materials or services pursuant to the resulting agreement that are not documented or
authorized by a Purchase Order at the time of provision. The Supplier agrees that the County accepts no responsibility
regarding this agreement for control or payment for materials or services not documented by a COUNTY Purchase Order.
The Supplier agrees to establish, monitor, and manage an effective agreement administration process that assures
compliance with all requirements of the agreement. In particular, the respondent agrees that they shall not provide goods
or services in excess of the executed agreement items, item quantity, item amount, or agreement amount without prior
written authorization by agreement revision properly executed and issued by the County. Any items provided in excess of
that stated in the agreement shall be at the Respondent’s own risk. Respondents shall decline verbal requests to deliver
items in excess of the agreement and shall report all such requests in writing to the COUNTY Procurement Department
within one (1) workday of the request. The report shall include the name of the requesting individual and the nature of the
request.
6. ACCEPTANCE OF SERVICES AND PRODUCTS:
Acceptance of the goods and services shall be made by the County Department designated on the issued Order in
accordance with this agreement. Acceptance is required prior to commencement of Payment terms.
7. COMPENSATION & PAYMENT:
All pricing shall satisfy and conform to Pima County’s Living Wage ordinance if applicable including required annual
adjustments of the wage.
Supplier shall submit Request(s) for Payment/Invoices to the location and entity defined by the County’s Order document.
All Invoice documents shall reference the County’s Purchase Order or Contract number under which the services or
products were ordered. ALL Invoice line items shall utilize the item description, precise unit price and unit of measure
defined by the County’s Order or Contract document. Invoices that include line items or unit prices that do not match
those documented by the County’s order or contract may be returned to the Supplier unprocessed for correction.
Standard payment terms are net 30 from the date of valid invoice document and shall not commence until receipt of
goods into payment system by the receiving Department and Supplier’s Invoice is received and verified by County
Financial Operations.
Solicitation #44296
Page 8 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (7 of 15 pages) ADDENDUM 1
UNIT PRICES (Net 30 day Payment Terms)
All unit prices shall be filled in with a numeric price. Failure to do so shall be cause for rejection as non-responsive.
Unit price shall be all inclusive.
ITEM
# ITEM NAME
Items to include and satisfy all Offer Agreement
requirements, General & Item Specifications
ESTIMATED
ANNUAL
USAGE
QUANTITY
UOM UNIT
PRICE $ EXTENDED
AMOUNT $
1
ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN
129731
1 EA
2
ASSEMBLY, VALVE 37004843 2 EA
3
ASSEMBLY, VALVE 3W75300T40 1 EA
4
ASSEMBLY, VALVE, DISCHARGE, H/P 445-4217 3 EA
5
ASSEMBLY, VALVE, INTAKE, H/P 445-4205 1 EA
6
AUXILIARY CONTACT 7.4835.0 2 EA
7
BEARING, BALL 32248122 1 EA
8
BEARING, RING, W/SNAP 95134185 3 EA
9
BELT, V 95099511 1 EA
10
BUSHING, CRANK PIN 30210199 3 EA
11
CARTRIDGE, FILTER 54749247 2 EA
12
CONTACT, AUXILIARY, NC 7.4834.0 1 EA
13
CONTROLLER, INTELLISYS 22128763 1 EA
14
CONTROLLER, PMU 2000 96468262 2 EA
15
CONTROLLER, SIGMA 7.700.1 1 EA
16
COOLER, COMBINATION, 200# 129135-1 1 EA
17
DAMPER, HP 32295479 1 EA
18 REMOVED REMOVED
REMOVED
19
ELEMENT 6C10-050 1 EA
20
ELEMENT, COOLING 6.1876.1 2 EA
21
ELEMENT, COUPLING 128387-404 1 EA
22
ELEMENT, FILTER HNK-E5-24S 1 EA
23
ASSEMBLY, FILTER, LINE, AIR W/AUTO DRAIN
129731
3 EA
24
ASSEMBLY, VALVE 37004843 2 EA
25
ELEMENT, FILTER, AIR 32012957 1 EA
26
ELEMENT, FILTER, AIR 32170979 1 EA
Solicitation #44296
Page 9 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (8 of 15 pages) ADDENDUM 1
ITEM
# ITEM NAME
Items to include and satisfy all Offer Agreement
requirements, General & Item Specifications
ESTIMATED
ANNUAL
USAGE
QUANTITY
UOM UNIT
PRICE $ EXTENDED
AMOUNT $
27
ELEMENT, FILTER, AIR 89295976 1 EA
28
ELEMENT, FILTER, AIR 23458-4 3 EA
29
ELEMENT, FILTER, COOLANT 54672654 1 EA
30
ELEMENT, FILTER, OIL 142136 1 EA
31
ELEMENT, PARTICULATE, REPLACEMENT 3PU10-
050
1 EA
32
ELEMENT, REPLACEMENT 6CU10-050 2 EA
33
ELEMENT, SEPARATOR 124487-021 1 EA
34
ELEMENT, SEPARATOR 6.2024.0 1 EA
35 REMOVED REMOVED
REMOVED
36 REMOVED REMOVED
REMOVED
37
FILTER, AIR 6.0215.0 1 EA
38 REMOVED REMOVED
REMOVED
39
FILTER, AIR, DRYER 88343165 2 EA
40
FILTER, COALESCING, 1/2" HN2L-6CN 1 EA
41 REMOVED REMOVED
REMOVED
42 REMOVED REMOVED
REMOVED
43
FILTER, COMPRESSOR 357-9701 1 EA
44
FILTER, DRYER, SEPARATOR, COMPRESSOR
38429999
1 EA
45
FILTER, ELEMENT, GP19 88342977 1 EA
46
FILTER, ELEMENT, HIGH DUST 81295669 1 EA
47
FILTER, INTAKE, AIR 110377E200 2 EA
48
FILTER, PARTICULATE, 1/2" HN2L-3PUN 1 EA
49
FILTER, PRE, COMPRESSOR 22053722 1 EA
50
FILTER, REFRIGERANT 23141450 1 EA
51
GASKET, COPPER 95674701 1 EA
52
GASKET, COVER, FRAME END 32247884 1 EA
53
GASKET, CYL/FRAME 32247868 1 EA
54
GASKET, CYLINDER, VP-LP 32248197 1 EA
55
GASKET, CYLINDER/FRAME 32247686 1 EA
56
GASKET, HEAD 447-26 2 EA
Solicitation #44296
Page 10 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (9 of 15 pages) ADDENDUM 1
ITEM
# ITEM NAME
Items to include and satisfy all Offer Agreement
requirements, General & Item Specifications
ESTIMATED
ANNUAL
USAGE
QUANTITY
UOM UNIT
PRICE $ EXTENDED
AMOUNT $
57
GASKET, HEAD VP/HEAD LP 32248189 1 EA
58
GASKET, HEAD-HP 2420 32247926 1 EA
59
GASKET, MANIFOLD 445-196 1 EA
60
GASKET, VALVE 225-28 1 EA
61 REMOVED REMOVED
REMOVED
62
KEY, WOODRUFF 95433173 1 EA
63
KIT, ANALYSIS, FLUID 38035531 2 EA
64
KIT, BRG/ROD, CONNECTING 32301509 1 EA
65
KIT, FILTER 2901055900 1 EA
66
KIT, LUB, ANALYSIS 128515 1 EA
67
KIT, RING 20103099 1 EA
68
KIT, RING/GASKET 32301517 1 EA
69
KIT, SEAL, SHAFT 32499949 1 EA
70
KIT, SEPARATOR, OIL 2901052300 1 EA
71
KIT, ULTRA PLUS, 5 LITER CONTAINER 22114185 1 EA
72
KIT, VALVE & GASKET 32127490 1 EA
73
KIT, VALVE, THERMAL 22832885 1 EA
74
KIT, VALVE/GASKET 32301426 2 EA
75
LUBRICANT, ATLAS, 5 GAL 1310036838 1 EA
76
LUBRICANT, KAESER M460 1 EA
77
METER, HOUR 110871-120 1 EA
78
MOTOR, FAN, DRYER 23141419 1 EA
79
NUT, HEX, M3 W/LOCKWASHER 97511059 3 EA
80
NUT, HEX, MR 32248171 1 EA
81
OIL, CHAMPLUB, QT P09479A-1 1 EA
82
OIL, QUIN SYN PLUS, 5 GAL 144046-005 2 EA
83
OIL,COOLANAT, 5 GAL 54772603 1 EA
84 REMOVED REMOVED REMOVED
Solicitation #44296
Page 11 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (10 of 15 pages) ADDENDUM 1
ITEM
# ITEM NAME
Items to include and satisfy all Offer Agreement
requirements, General & Item Specifications
ESTIMATED
ANNUAL
USAGE
QUANTITY
UOM UNIT
PRICE $ EXTENDED
AMOUNT $
85
PELLETS, ABSORPTION, ION 38339057 1 EA
86
PLATE, ASSEMBLY, VALVE, HP 32310799 1 EA
87
PLATE, ASSEMBLY, VALVE, LP 32310807 1 EA
88
PLATE, VALVE, DISCHARGE 3W21447 1 EA
89
PLATE, VALVE, DISCHARGE 3W28715 1 EA
90
PLATE, VALVE, INLET 3W21445 2 EA
91
PLATE, VALVE, INLET 3W28717 1 EA
92
PLUG, FILL, PLASTIC 32279549 1 EA
93
PROBE, TEMPERATURE 7.7035 E1 1 EA
94
REFRIGERANT, COMPRESSOR 23141195 1 EA
95
RETAINER, DISCHARGE, 4" 32248163 1 EA
96
RETAINER, INLET, 4" 32248148 1 EA
97
RETAINER, VALVE 32295461 1 EA
98
RETAINER, VALVE, FINGER 32297343 1 EA
99
RING 32307910 1 EA
100
RING 32307928 2 EA
101
RING, O, HP 32246878 3 EA
102
RING, O, PLUG, OIL FILLER 32247850 1 EA
103
RING, O, VITON 22749-333 1 EA
104
RING, O, PISTON 32136715 1 EA
105
RINGS, FLEX 121822 1 EA
106
ROD, CONNECTING 4M578 1 EA
107
SCREW 32247512 1 EA
108
SCREW, HEX, BTN HD 97511042 2 EA
109
SEPARATOR 124487-003 1 EA
110
SET, GASKET 30418834 1 EA
111
SET, GASKET X1453T83 1 EA
Solicitation #44296
Page 12 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (11 of 15 pages) ADDENDUM 1
ITE
M # ITEM NAME
Items to include and satisfy all Offer Agreement
requirements, General & Item Specifications
ESTIMATED
ANNUAL
USAGE
QUANTITY
UOM UNIT
PRICE $ EXTENDED
AMOUNT $
112
SPRING, GAS 54749114 1 EA
113
SPRING, VALVE, DISCHARGE 3W21448 1 EA
114
SPRING, VALVE, DISCHARGE 3W28714 1 EA
115
SPRING, VALVE, INLET 3W21446 1 EA
116
SPRING, VALVE, INLET 3W28716 1 EA
117
SWITCH 32201527 1 EA
118
SWITCH 32201527 1 EA
119
UNLOADER 3W114086T50 2 EA
120
VALVE 3W75300T50 1 EA
121
VALVE, CHECK, IN-TANK, 3.4" FPT, 450 PSI 1 EA
122
VALVE, COMPLETE 37004827 1 EA
123
VALVE, DAMPER 32294464 1 EA
124
VALVE, DISCHARGE, 4" 32248155 1 EA
125
VALVE, DRAIN, ELECTRIC 110V ED1025 1 EA
126
VALVE, FINGER, HP, DISCHARGE 32241010 1 EA
127
VALVE, FINGER, INLET 32236671 1 EA
128
VALVE, FINGER, INLET, 4" 32248130 1 EA
129
VALVE, REGULATOR, PRESSURE 21969-T2 1 EA
130
VALVE, RELIEF X1396T28-60 1 EA
131
VALVE, SOLENOID, 3 WAY 12046-4 1 EA
132
RE-START, POWER OUTAGE OPTION 22396600
1 EA
133
TRIP CHARGE, PER CALL 31 EA
134
LABOR, MON - FRI, 7:00 A.M. - 5:00 P.M 6 HR
135
LABOR, AFTER HOURS, WEEKENDS, HOLIDAYS 100 HR
FOB Destination/Unloaded; Cost of freight should
be included in unit price.
Although taxes will be paid IF applicable do NOT
include sales tax in unit price.
TOTAL
BID
Solicitation #44296
Page 13 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (12 of 15 pages) ADDENDUM 1
Percent Tax charged by vendor___________________% (for information data only)
OPTIONAL EARLY PAYMENT DISCOUNT TERM: Pima County Administrative Procedure No. 22-35 section II.B.4 defines
the County’s practice regarding discounts for early payment. Supplier hereby offers the following discounts to those prices
to be used for all orders issued pursuant to this agreement. County will utilize the existing payment code that best
matches that offered and does not exceed the offered discount percentage. Payment days cannot be less than ten
calendar days. Supplier shall submit valid invoice document consistent with the associated purchase order to County
Finance Department at least seven (7) calendar days prior to the date on which the discounted payment is due. If desired,
for any order issued pursuant with this agreement, the Supplier may offer early payment discounts that exceed this
Standard Early Payment Discount.
Standard Early Payment Discount Percent: % if payment tendered within Days as above
The blanket contract or purchase order issued to accept Supplier offer will define the not to exceed amount of the
agreement. Supplier shall not accept orders, or provide services or products that cumulatively exceed that amount.
Unit Pricing may be negotiated and established as per all requirements of the agreement for items included in the scope
of the agreement and for which unit pricing has not been previously defined provided that the item and unit price are
offered in writing by the Supplier.
Unless otherwise stipulated by this agreement or the County’s order, all pricing shall be F.O.B. Destination & Freight
Prepaid Not Billed ("F.O.B. Destination"), delivered to and unloaded at the destination(s) defined by the Delivery article of
this agreement or accepted Order for services or products and all freight cost shall be included in the offered Unit Price.
Although State and City sales tax are paid when applicable and invoiced, taxes should not be included in the unit price.
Price Warranty. Seller shall give Pima County benefit of any price reduction before actual time of shipment. Sellers agree
that all pricing given includes all costs required to conduct aggressive and active cost control and reduction activities.
Price Escalation. It is agreed that all Unit Prices include compensation for the Seller to implement and actively conduct
cost and price control activities. It is the intention of both parties that pricing shall remain firm during the initial year of the
agreement after which the parties intend to consider price increases no more frequently than once per year. Seller shall
submit a written request to COUNTY that includes supporting documents justifying requested increases at least 90 days
prior to the desired implementation date; Seller shall provide evidence, cite sources, specific conditions and document
how those conditions affect the cost of its performance, and specific efforts Seller has taken to control and reduce those
and other costs to avoid the need to increase prices. COUNTY will review proposed pricing and determine if it is
allowable, fair and reasonable, and in the best interest of COUNTY to accept the proposal. County reserves the right to
continue, accept or reject the price proposal, or terminate and re-solicit the contract.
Quantities referred to are estimated quantities. Pima County reserves the right to increase or decrease the quantities and
amounts. No guarantee is made regarding actual orders issued for items or quantities during the term of the agreement.
Pima County shall not be responsible for Supplier inventory or order commitment.
Unit Prices offered shall include all incidentals and associated costs required to comply with and satisfy all requirements
referred to or included in this solicitation which includes the Instructions to Bidders, Standard Terms and Conditions and
Offer Agreement. No payments will be made for items not included in the agreement.
For those items not specifically listed and priced above that may be provided within the defined scope of this agreement
the Seller shall submit Master Price List (MPL) documents, diskette or compact disc and filenames or identify website
address, identifying all other items offered pursuant to this agreement to include Description and Discounted Unit Price, or
Unit Price and Discount % (Unit Price x Discount % = Discounted Unit Price). The resulting Unit Prices shall be of similar
discount off List Prices as given for those items specifically defined above. Item Unit Prices above shall govern in case of
conflict with the Master Price List.
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Solicitation #44296
Page 14 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (13 of 15 pages) ADDENDUM 1
List MPL Document by Title, MPL Media & Filenames or MPL
Internet Address and Title(s) Qty of
Pages Dated Percentage Discount
(Unit Price x Discount % =
Discounted Unit Price)
8. DELIVERY:
As defined by the Standard Terms “On-Time” delivery is an essential part of the consideration to be given to the COUNTY
under the agreement. Delivery will be made in accordance with the Instructions to Bidders, Standard Terms and
Conditions and to the location(s) referenced on the Purchase Order or Contract.
Delivery hours will be Monday through Friday from 7:00 a.m. – 4:30 p.m.
Supplier guarantees delivery of product or service in less than five (5) calendar day after issue date of order on
regular orders. Back orders shall be delivered within ten (10) calendar days after issue date of order and will
require delivery. If required to satisfy the guaranteed delivery interval Supplier will utilize premium freight method at no
additional cost to the County.
9. TAXES, FEES, EXPENSES:
Articles sold to Pima County are exempt from federal excise taxes. The County is subject to State and City sales tax.
Posada Del Sol is exempt from all taxes as provided in A.R.S. 42-5159 and Arizona State Revenue Code #R-15-5-2320.
Pima County will furnish an exemption certificate upon request. No separate charges for delivery, drayage, express,
parcel post, packing, insurance, license fees, permits, costs of bonds, surcharges, or bid preparation, will be paid by Pima
County, unless expressly included and itemized by the solicitation documents.
10. OTHER DOCUMENTS
Supplier and County in entering into this agreement have relied upon information provided or referenced by Pima County
Solicitation No. 44296 including the Invitation For Bids, Instructions to Bidders, Standard Terms and Conditions,
Solicitation Addenda, Suppliers Bid Offer, documents submitted by Supplier or References to satisfy Supplier Minimum
Qualifications and on other information and documents submitted by the Supplier in its’ response to the County’s
Solicitation. These documents are hereby incorporated into and made a part of this Contract as if set forth in full herein, to
the extent not inconsistent with the provisions of this contract.
11. INSURANCE:
The SUPPLIER’S insurance shall be primary insurance and non-contributory with respect to all other available sources.
Supplier shall obtain and maintain at its own expense, during the entire term of this Contract the following type(s) and
amounts of insurance:
a) Commercial General Liability in the amount of $1,000,000.00 combined single limit Bodily Injury and
Property Damage. COUNTY is to be named as an additional insured for all operations performed within
the scope of the Contract between COUNTY and SUPPLIER;
b) Commercial or Business automobile liability coverage for owned, non-owned and hired vehicles
used in the performance of this Contract with limits in the amount of $1,000,000.00 combined
single limit or $1,000,000.00 Bodily Injury, $1,000,000.00 Property Damage;
c) If this Contract involves professional services, professional liability insurance in the amount of
$1,000,000.00; and,
d) If required by law, workers’ compensation coverage including employees’ liability coverage.
Supplier shall provide COUNTY with current executed certificates of insurance within two weeks from when the Notice of
Award is issued by the County. All certificates of insurance shall guarantee the provision of thirty (30) days prior written
notice to the COUNTY of cancellation, non-renewal or material change.
12. PERFORMANCE BOND:
No Performance Bond Required.
Solicitation #44296
Page 15 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (14 of 15 pages) ADDENDUM 1
13. ACKNOWLEDGEMENT of SOLICITATION ADDENDA:
Supplier acknowledges that the following solicitation addenda have been incorporated in their offer and this agreement:
Addendum # Date Addendum # Date Addendum # Date
14. SCRUTINIZED BUSINESS OPERATIONS
“Pursuant to A.R.S. §§ 35-391.06 and 393.06, contractor hereby certifies that it does not have scrutinized business
operations in Iran or Sudan. The submission of a false certification by contractor may result in action up to and including
termination of this contract.
15. SMALL BUSINESS ENTERPRISE (SBE) CERTIFICATION:
Is your firm SBE certified as defined by the solicitations ‘Instruction To Bidders”? Yes No (Select one)
If ‘Yes’, have you included your certification document? Yes No (Select one) NOTE: If the SBE Certification
document is not submitted with your bid the SBE Preference cannot be applied
(REMAINDER OF THIS PAGE LEFT BLANK)
Solicitation #44296
Page 16 of 16
OFFER AGREEMENT: COMPRESSOR PARTS & SERVICE (15 of 15 pages) ADDENDUM 1
16. BID/OFFER CERTIFICATION:
SUPPLIER LEGAL NAME:
BUSINESS ALSO KNOWN AS:
MAILING ADDRESS:
CITY/STATE/ZIP:
REMIT TO ADDRESS:
CITY/STATE/ZIP:
CONTACT PERSON NAME/TITLE:
PHONE: FAX:
CONTACT PERSON EMAIL ADDRESS:
EMAIL ADDRESS TO WHICH ORDERS & CONTRACTS SHALL BE TRANSMITTED:
CORPORATE HEADQUARTERS LOCATION:
STREET ADDRESS CITY, STATE, ZIP:
By signing and submitting these Offer Agreement documents, the undersigned certifies that they are legally authorized to
represent and bind the “Supplier” to legal agreements, that all information submitted is accurate and complete, that the
firm has reviewed the Procurement website for solicitation addenda and incorporated to their offer, that the firm is qualified
and willing to provide the items requested, and that the firm will comply with all requirements of the solicitation. The Unit
Pricing includes all costs incidental to the provision of the items in compliance with the above documents; no additional
payment will be made. Conditional offers that modify the solicitation requirements may be deemed not ‘responsive’ and
may not be evaluated. Offeror’s submission of a signed offer agreement shall constitute a firm offer and upon the
issuance of a blanket contract or purchase order document signed by the Pima County Procurement Director or
authorized designate a binding contract is formed that shall require the Offeror to provide the services and materials
described in this solicitation. The undersigned hereby offers to furnish the material or service in compliance with all terms,
conditions, specifications, defined or referenced by the solicitation, which includes Pima County Standard Terms &
Conditions, this Offer Agreement and other documents listed in this Offer Agreement’s Other Documents article.
SIGNATURE: DATE:
PRINTED NAME & TITLE OF AUTHORIZED SUPPLIER REPRESENTATIVE EXECUTING OFFER
PHONE AND E-MAIL:
County Attorney Contract Approval “As to Form”:
