A41a Cross Institutional Outbound Application Authorisation
User Manual: A41A
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A41A VU STUDENTS OUTBOUND STUDY Complete this form if you are a Victoria University student seeking to undertake a unit at another Australian institution, which will count towards completion of your course at VU. CROSS-INSTITUTIONAL STUDY APPLICATION INFO VU EXCHANGE/STUDY ABROAD APPLICANTS: Cross-institutional study only applies to institutions within Australia, so please download the A213 Application-for-Exchange-and-Study-Abroad form for overseas study. For more info please see: http://www.vu.edu.au/student-life/study-opportunitiesawards/study-overseas. INBOUND (NON-VU STUDENTS): Please complete the A41b Inbound cross-institutional study form if you are enrolled in a course at another tertiary institution. OUTBOUND (CURRENT VU STUDENTS): Complete this form. You need approval from your course coordinator to undertake outbound study at another institution. If successful, ensure you complete and submit an A13 Unit Amendment form if you need to discontinue or change your currently enrolled units as a result of this application. INTERNATIONAL STUDENTS: This form must have VUI approval before you can apply to undertake outbound study. Eligible International Students must undertake cross-institutional study with a CRICOS registered provider in units that form part of a CRICOS registered course. OUTBOUND STUDY CRITERIA All outbound cross-institutional students must maintain a valid enrolment at Victoria University throughout the application process and the period of outbound study. 2. The proposed units for outbound study must not be provided by Victoria University in the current semester (or scheduled to run in next few semesters). 3. Cross-institutional study must not inhibit an undergraduate or postgraduate student’s coursework and academic progression at Victoria University. 4. Students must meet the specific requirements and restrictions of their program in order for approval to be granted to undertake crossInstitutional study. 5. The proposed units of study must be deemed by the College to be of an equivalent and appropriate academic level and weighting for their VU course enrolment. 6. Apart from a languages major sequence, students must have successfully completed 8 units of study excluding exemptions and RPL at VU in their current program prior to applying to undertake cross-institutional study. 7. Students may complete a maximum of 4 units of study via cross-institutional study. Language majors are an exception to this rule. 8. The enrolled load for students undertaking cross-institutional study must not exceed the standard unit load, that is, 2 units per standard semester for part-time students, and 4 units per standard semester for full-time students. 9. Students must ensure that all pre-requisites for the proposed units of study have been completed. 10. Course Coordinator/College staff approval required before submission of form. 11. Upon receiving results from a host institution, students must complete an A04 Application for Advanced Standing and submit to Victoria University with a copy of the results in order to ensure credits are applied for the unit/s completed. 1. PERSON DETAILS FAMILY NAME: STUDENT ID: GIVEN NAME: DATE OF BIRTH: D D M M Y Y STREET ADDRESS: SUBURB: STATE: EMAIL: HOME PHONE: COUNTRY(if not Australia): COURSE CODE: POST CODE: MOBILE: COURSE NAME: ARE YOU AN INTERNATIONAL STUDENT? CAMPUS: STUDY YEAR/LEVEL: ☐ YES ☐ NO A41A Cross-Institutional Outbound Application Form 17082015 v1.0 CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney) RTO Code 3113 Page 1 of 3 VU COURSE CODE: COURSE NAME: VU COURSE COORDINATOR: HOST INSTITUTION UNIT CODE: UNIT NAME: NAME OF HOST INSTITUTION: MAILING ADDRESS: POST CODE: CONTACT PERSON’S NAME: PHONE: You must attach a copy of the host institution’s Unit of Study outline(s) to this application. You must also submit a Unit of Study Amendment form if your crossinstitutional enrolment replaces VU Unit(s) of Study that appear on your Statement of Account. ☐ A13 Form Attached ☐ Host unit of study outline attached ☐ A98 Form Attached (International Students) HOST INSTITUTE UNIT OF STUDY DETAILS (STUDENT TO COMPLETE) UNIT OF STUDY CODE UNIT OF STUDY TITLE TEACHING PERIOD VU EFTSL COLLEGE (OFFICE USE ONLY) VU EQUIVALENT UNIT VU EXTERNAL UNIT OF OF STUDY CODE STUDY CODE INSTRUCTIONS FOR OUTBOUND STUDY PART 1 – HOME APPROVAL FIND SUITABLE UNIT COURSE COORDINATOR DOCUMENTS REQUIRED ASSESSMENT VU INTERNATIONAL Identify a relevant unit of study at a recognised university or registered educational provider within Australia that you believe will meet your course requirements. You can find your course info here: www.vu.edu.au/courses by searching using the name or code of your currently enrolled course. Consult your course coordinator to determine whether your chosen unit and institution will result in credit that can be applied to your VU course. You must provide the unit description and details from your host institution with this form so that your course coordinator can accurately assess your application for outbound cross-institutional study. You will need to provide all documentation regarding the unit(s) and institution when supplying this form to your course coordinator, who will determine whether to authorise the cross institutional study by assessing if the unit(s) are relevant to the course structure and subject matter, and that the host institution and selected unit(s) are nationally registered and recognised. Your course coordinator must approve and sign this form to demonstrate that your chosen host unit of study will count towards completion of your course at VU, prior to your submission of this form at a VU Student Service Centre. If you are an international student, you will need VUI approval before being able to undertake outbound study. COURSE COORDINATOR APPROVAL (OFFICE USE ONLY) I have sighted the relevant Unit of Study outline(s) and give approval for this VU student to enrol in the stated Unit(s) of Study at the stated host institution. PHONE: UOS COORDINATOR NAME: UOS COORDINATOR SIGNATURE: DATE: PART 2 – HOST APPROVAL & ENROLMENT/FEES HOST APPLICATION HOST ENROLMENT OUTBOUND UNIT FEES If your outbound unit is approved by your course coordinator, contact the host institution and follow their inbound admissions application process. They will need to approve your enrolment into their unit for your application to proceed. Once your application is approved by both your home and host institutions, you are responsible for completing the host institution enrolment process into the applicable outbound unit. Contact the institution at which you want to study for details about their inbound enrolment process. The host institution will have a cut-off date for applications to be finalised. Your VU enrolment details must be amended before Census date in the appropriate teaching period. You must contact us if there is any change to your enrolment status at the host institution. Your Student Contribution/HELP fees/tuition fees for the Unit(s) of Study will be charged by the host institution. HOST INSTITUTION APPROVAL I have checked this student’s application details and approve cross-institutional enrolment in the above unit of study at this institution. PHONE: STAFF NAME: STAFF SIGNATURE: DATE: A41A Cross-Institutional Outbound Application Form 17082015 v1.0 CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney) RTO Code 3113 Page 2 of 3 PART 3 – HOME ENROLMENT APPROVED FORM SUBMISSION Once you get approval to study in the outbound unit from both your VU course coordinator and the host institution, you can submit your signed and authorised form to a VU Student Service Centre for outbound unit enrolment processing. You should provide evidence of your enrolment into the approved outbound unit as soon as it has been completed by the host institution. Check your enrolled units online using your student portal at myvuportal.vu.edu.au to determine whether you need to make any amendments as a result of this application being approved. It is your responsibility to make any changes before census date. You can also check when your outbound unit enrolment has been processed using your online student portal. UNIT AMENDMENTS OUTBOUND ENROLMENT VUI APPROVAL FULL TIME STUDENT? YES OFFICER’S NAME: OFFICER’S SIGNATURE: STUDENT ADMIN PROCESSING FORM RECEIVED BY NAME: DATE: FORM PROCESSED BY: DATE: NO POSITION: PHONE: DATE: COPY TO VUI (IF INTERNATIONAL) COPY TO STUDENT FILE ORIGINAL TO HOST INSTITUTION UoS ENTERED STUDENT DECLARATION I have read the information, instructions and privacy information on this form and consent to Victoria University providing my personal and enrolment details to the host institution nominated on this form. I have had this form approved by my college before submission for enrolment processing. STUDENT SIGNATURE: DATE: CURRENT STUDENT INFORMATION CONTACT US STUDENT FAQs: Online Live Chat: ASKVU Chat Tab www.vu.edu.au/askvu City King Footscray Nicholson STUDENT TOOLS: www.vu.edu.au/student-tools Email: ASKVU Question Tab www.vu.edu.au/askvu Footscray Park Sunshine COURSE INFO: www.vu.edu.au/courses Telephone: Contact Centre +613 9919 6100 St Albans Werribee STUDENT LIFE: www.vu.edu.au/student-life On Campus: Student Service Centres City Flinders City Queen ASKVU Answers Tab www.vu.edu.au/askvu PRIVACY INFORMATION STUDENT SERVICE CENTRES We collect and protect your personal information in accordance with our Privacy Policy (www.vu.edu.au/privacy). A41A Cross-Institutional Outbound Application Form 17082015 v1.0 CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney) RTO Code 3113 Page 3 of 3
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