A41a Cross Institutional Outbound Application Authorisation
User Manual: A41A
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A41A Cross-Institutional Outbound Application Form 17082015 v1.0
CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney)
RTO Code 3113
Page 1 of 3
A41A VU STUDENTS OUTBOUND STUDY
Complete this form if you are a Victoria University student seeking to undertake a unit at another Australian institution, which will count
towards completion of your course at VU.
CROSS-INSTITUTIONAL STUDY APPLICATION INFO
VU EXCHANGE/STUDY ABROAD APPLICANTS: Cross-institutional study only applies to institutions within Australia, so please download the A213
Application-for-Exchange-and-Study-Abroad form for overseas study. For more info please see: http://www.vu.edu.au/student-life/study-opportunities-
awards/study-overseas.
INBOUND (NON-VU STUDENTS): Please complete the A41b Inbound cross-institutional study form if you are enrolled in a course at another tertiary
institution.
OUTBOUND (CURRENT VU STUDENTS): Complete this form. You need approval from your course coordinator to undertake outbound study at another
institution. If successful, ensure you complete and submit an A13 Unit Amendment form if you need to discontinue or change your currently enrolled units
as a result of this application.
INTERNATIONAL STUDENTS: This form must have VUI approval before you can apply to undertake outbound study. Eligible International Students must
undertake cross-institutional study with a CRICOS registered provider in units that form part of a CRICOS registered course.
OUTBOUND STUDY CRITERIA
1. All outbound cross-institutional students must maintain a valid enrolment at Victoria University throughout the application process and the
period of outbound study.
2. The proposed units for outbound study must not be provided by Victoria University in the current semester (or scheduled to run in next few
semesters).
3. Cross-institutional study must not inhibit an undergraduate or postgraduate student’s coursework and academic progression at Victoria
University.
4. Students must meet the specific requirements and restrictions of their program in order for approval to be granted to undertake cross-
Institutional study.
5. The proposed units of study must be deemed by the College to be of an equivalent and appropriate academic level and weighting for their VU
course enrolment.
6. Apart from a languages major sequence, students must have successfully completed 8 units of study excluding exemptions and RPL at VU in
their current program prior to applying to undertake cross-institutional study.
7. Students may complete a maximum of 4 units of study via cross-institutional study. Language majors are an exception to this rule.
8. The enrolled load for students undertaking cross-institutional study must not exceed the standard unit load, that is, 2 units per standard semester
for part-time students, and 4 units per standard semester for full-time students.
9. Students must ensure that all pre-requisites for the proposed units of study have been completed.
10. Course Coordinator/College staff approval required before submission of form.
11. Upon receiving results from a host institution, students must complete an A04 Application for Advanced Standing and submit to Victoria
University with a copy of the results in order to ensure credits are applied for the unit/s completed.
PERSON DETAILS
FAMILY NAME:
STUDENT ID:
GIVEN NAME:
DATE OF BIRTH:
D
D
M
M
Y
Y
STREET
ADDRESS:
SUBURB:
STATE:
POST CODE:
EMAIL:
HOME PHONE:
COUNTRY(if not Australia):
MOBILE:
COURSE CODE:
COURSE NAME:
CAMPUS:
STUDY
YEAR/LEVEL:
ARE YOU AN INTERNATIONAL STUDENT?
☐ YES ☐ NO
A41A Cross-Institutional Outbound Application Form 17082015 v1.0
CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney)
RTO Code 3113
Page 2 of 3
VU COURSE CODE: COURSE NAME:
VU COURSE COORDINATOR:
HOST INSTITUTION UNIT CODE: UNIT NAME:
NAME OF HOST INSTITUTION:
MAILING ADDRESS: POST CODE:
CONTACT PERSON’S NAME: PHONE:
You must attach a copy of the host institution’s Unit of Study outline(s) to this application. You must also submit a Unit of Study Amendment form if your cross-
institutional enrolment replaces VU Unit(s) of Study that appear on your Statement of Account.
☐ A13 Form Attached ☐ Host unit of study outline attached ☐ A98 Form Attached (International Students)
HOST INSTITUTE UNIT OF STUDY DETAILS (STUDENT TO COMPLETE)
COLLEGE (OFFICE USE ONLY)
UNIT OF STUDY
CODE
UNIT OF STUDY TITLE
TEACHING
PERIOD
VU
EFTSL
VU EQUIVALENT UNIT
OF STUDY CODE
VU EXTERNAL UNIT OF
STUDY CODE
INSTRUCTIONS FOR OUTBOUND STUDY
PART 1 – HOME APPROVAL
FIND SUITABLE UNIT
Identify a relevant unit of study at a recognised university or registered educational provider within Australia that you
believe will meet your course requirements. You can find your course info here: www.vu.edu.au/courses by searching
using the name or code of your currently enrolled course.
COURSE COORDINATOR
Consult your course coordinator to determine whether your chosen unit and institution will result in credit that can be
applied to your VU course.
DOCUMENTS REQUIRED
You must provide the unit description and details from your host institution with this form so that your course coordinator
can accurately assess your application for outbound cross-institutional study. You will need to provide all documentation
regarding the unit(s) and institution when supplying this form to your course coordinator, who will determine whether to
authorise the cross institutional study by assessing if the unit(s) are relevant to the course structure and subject matter,
and that the host institution and selected unit(s) are nationally registered and recognised.
ASSESSMENT
Your course coordinator must approve and sign this form to demonstrate that your chosen host unit of study will count
towards completion of your course at VU, prior to your submission of this form at a VU Student Service Centre.
VU INTERNATIONAL
If you are an international student, you will need VUI approval before being able to undertake outbound study.
COURSE COORDINATOR APPROVAL (OFFICE USE ONLY)
I have sighted the relevant Unit of Study outline(s) and give approval for this VU student to enrol in the stated Unit(s) of Study at the stated host institution.
UOS COORDINATOR NAME:
PHONE:
UOS COORDINATOR SIGNATURE:
DATE:
PART 2 – HOST APPROVAL & ENROLMENT/FEES
HOST APPLICATION
If your outbound unit is approved by your course coordinator, contact the host institution and follow their inbound
admissions application process. They will need to approve your enrolment into their unit for your application to proceed.
HOST ENROLMENT
Once your application is approved by both your home and host institutions, you are responsible for completing the host
institution enrolment process into the applicable outbound unit. Contact the institution at which you want to study for
details about their inbound enrolment process. The host institution will have a cut-off date for applications to be
finalised. Your VU enrolment details must be amended before Census date in the appropriate teaching period. You
must contact us if there is any change to your enrolment status at the host institution.
OUTBOUND UNIT FEES
Your Student Contribution/HELP fees/tuition fees for the Unit(s) of Study will be charged by the host institution.
HOST INSTITUTION APPROVAL
I have checked this student’s application details and approve cross-institutional enrolment in the above unit of study at this institution.
STAFF NAME:
PHONE:
STAFF SIGNATURE:
DATE:
A41A Cross-Institutional Outbound Application Form 17082015 v1.0
CRICOS Provider No: 00124K (Melbourne) CRICOS Provider No: 02475D (Sydney)
RTO Code 3113
Page 3 of 3
PART 3 – HOME ENROLMENT
APPROVED FORM
SUBMISSION
Once you get approval to study in the outbound unit from both your VU course coordinator and the host institution, you
can submit your signed and authorised form to a VU Student Service Centre for outbound unit enrolment processing.
You should provide evidence of your enrolment into the approved outbound unit as soon as it has been completed by
the host institution.
UNIT AMENDMENTS
Check your enrolled units online using your student portal at myvuportal.vu.edu.au to determine whether you need to
make any amendments as a result of this application being approved. It is your responsibility to make any changes
before census date.
OUTBOUND ENROLMENT
You can also check when your outbound unit enrolment has been processed using your online student portal.
VUI APPROVAL
FULL TIME STUDENT? YES NO
OFFICER’S NAME:
POSITION:
OFFICER’S SIGNATURE:
PHONE: DATE:
STUDENT ADMIN PROCESSING
FORM RECEIVED BY NAME:
COPY TO VUI (IF INTERNATIONAL)
COPY TO STUDENT FILE
ORIGINAL TO HOST INSTITUTION
UoS ENTERED
DATE:
FORM PROCESSED BY:
DATE:
STUDENT DECLARATION
I have read the information, instructions and privacy information on this form and consent to Victoria University providing my personal and enrolment details to the host
institution nominated on this form. I have had this form approved by my college before submission for enrolment processing.
STUDENT SIGNATURE: DATE:
CURRENT STUDENT INFORMATION
CONTACT US
STUDENT SERVICE CENTRES
STUDENT FAQs: ASKVU Answers Tab www.vu.edu.au/askvu
Online Live Chat:
ASKVU Chat Tab www.vu.edu.au/askvu
City King
Footscray Nicholson
STUDENT TOOLS: www.vu.edu.au/student-tools
Email:
ASKVU Question Tab www.vu.edu.au/askvu
Footscray Park
Sunshine
COURSE INFO: www.vu.edu.au/courses
Telephone:
Contact Centre +613 9919 6100
St Albans
Werribee
STUDENT LIFE: www.vu.edu.au/student-life
On Campus:
Student Service Centres
City Flinders
City Queen
PRIVACY INFORMATION We collect and protect your personal information in accordance with our Privacy Policy (www.vu.edu.au/privacy).
