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Avaya Microsoft CRM 3.0 Integration
Solution Installation & User Guide

15-601033 Issue 4a (13 February 2006)

© 2006 Avaya Inc. All Rights Reserved.
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Table Of Contents
Avaya Microsoft CRM Integration Introduction....................................................................... 1
Installing Avaya Microsoft CRM Integration Solution............................................................. 3
Installation .................................................................................................................................................. 3
System Requirements ................................................................................................................................ 3
Licences ..................................................................................................................................................... 4
Hardware Requirements............................................................................................................................. 4
Server Installation....................................................................................................................................... 4
Avaya Microsoft CRM Integration Solution Client Installation .................................................................... 5
.NET Framework ........................................................................................................................................ 5

Configuring Avaya Microsoft CRM Integration Solution ........................................................ 7
Launching Microsoft CRM Integration Solution .......................................................................................... 7
Avaya Microsoft CRM Integration Options ................................................................................................. 8
Avaya Microsoft CRM Integration Options - Preferences ........................................................................... 9
Avaya Microsoft CRM Integration Options - Configuration ....................................................................... 11
Call Data Tagging..................................................................................................................................... 13
Additional Examples ............................................................................................................................ 13
Account – Account Number ................................................................................................................. 13
Case – incident (case number) ............................................................................................................ 13
Toast......................................................................................................................................................... 14
The System Tray ...................................................................................................................................... 15

Using Avaya Microsoft CRM Integration Solution ................................................................ 17
Creating a New Microsoft CRM record ..................................................................................................... 17
Making a Call............................................................................................................................................ 18
Making a call from an Account............................................................................................................. 18
Making a call from a Contact ............................................................................................................... 18
Making a call from a Lead.................................................................................................................... 18
Making a call from a Phone Activity Record ........................................................................................ 19
Answering a Call....................................................................................................................................... 20
Through the Toast................................................................................................................................ 20
Using the Active Calls window ............................................................................................................. 20
Active Calls............................................................................................................................................... 21
Resolve Multiple Matches......................................................................................................................... 22

Appendix A: Manual Installation............................................................................................. 23
Manual Installation Microsoft CRM Server Resources ............................................................................. 23
Overview .............................................................................................................................................. 23
Manual Steps ....................................................................................................................................... 23
Sections Supported.............................................................................................................................. 24
Full Lead Example ............................................................................................................................... 24
Client Installation Notes ....................................................................................................................... 24
TAPI Driver .......................................................................................................................................... 24

Index.......................................................................................................................................... 25

Avaya Microsoft CRM Integration
Introduction
The Avaya Microsoft™ CRM Integration Solution allows a business to connect Microsoft Dynamics®
CRM 3.0 to Avaya IP Office. It integrates contact points in such a way that will transform the way your
business interacts with your customers, this is accomplished by integrating incoming calls directly to the
desktop of the user through the use of screen pop technology and by providing outbound dial capability
directly from the Microsoft CRM entity.
This document is specifically for use with the Avaya Microsoft™ CRM 3.0 Integration Solution.

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Installing Avaya Microsoft CRM Integration
Solution
Installation
The Avaya Microsoft CRM Integration Solution requires the following applications to be installed on the
Server PC prior to installing the Avaya Microsoft CRM Integration Solution.
•

Microsoft Dynamics® CRM 3.0

•

IIS 5.0 +

The Avaya Microsoft CRM Integration Solution requires the following applications installed on the Client
PC. The client machine will be checked at installation for these components and they will be installed if
not found.
•

Microsoft .NET 2.0

•

IP Office TAPI 2.1 Driver (1.0.0.27)

The Avaya Microsoft CRM Integration Solution is supported on the following client operating systems:
•

Microsoft Windows 2000™ Professional

•

Microsoft Windows XP™ Professional

Refer to the latest IP Office Technical Tips for further details on operating system support.

System Requirements
The following applications are required for the Avaya Microsoft CRM Integration Solution.
Application

Software Version

Component Location

Microsoft Dynamics® CRM Server 3.0
(Professional or Small Business
Edition)

Server

IIS *

5.0 +

Server

IP Office Core

3.0 +

Telephone System

IP Office TAPI**

2.1 (1.0.0.27)

Client

Microsoft .Net Framework**

2.0

Client

Avaya Microsoft CRM Integration
Solution**

3.0

Client

Internet Explorer *

6.0 +

Client

* These are part of the Microsoft CRM Server/Client requirements.
** These are deployed by the Avaya Microsoft CRM Integration Solution.

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Installing Avaya Microsoft CRM Integration Solution

Licences
•

The Microsoft CRM Integration Users Licence is required for Avaya Microsoft CRM Integration
Solution. Refer to the IP Office Installation Manual.

Hardware Requirements
We recommend the following minimum PC specification is used for Avaya Microsoft CRM Integration
Solution Client application.
•

Processor: Pentium 4.

•

Clock Speed: 1.4 GHz.

•

Memory: 512 MB.

Server Installation
The Server Installation adds the Dial capability to the Account/Contact/Lead and Phone Activity Record
screens.
The Avaya Microsoft CRM Integration Solution modifies the isv.config.xml file and the web.config file to
provide ISV integration.
The Avaya Microsoft CRM Integration Solution is available on an IP Office CD.
1. Insert the IP Office CD into the CD Drive.
2. If the CD does not autorun. Open My Computer and select the CD Drive.
3. Double Click the Setup.exe file
4. Click Next.
5. Select the folder for installation.
6. Select the Microsoft CRM Server. Follow the on screen prompts.
7. At the completed installation screen click Finish to complete the installation.
8. Restart the IIS Service.

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Installing Avaya Microsoft CRM Integration Solution

Avaya Microsoft CRM Integration Solution Client
Installation
The Avaya Microsoft CRM Integration Solution Client and Server components are available from a single
CD. During the installation of the client software the IP Office TAPI and Microsoft .NET 2.0 are also
installed.
1. Insert the CD into the CD Drive.
2. If the CD does not autorun. Open My Computer and select the CD Drive.
3. Double Click the Setup.exe file
4. Select the IP Office.
5. Click Next.
6. Select the Folder for installation.
7. Select Microsoft CRM Client. Follow the on screen prompts.
8. The Microsoft .NET 2.0 Framework is installed.
9. Select IP Office Unit & Click Next.
10. Select the User Name & Password of the User you want to associate with the Avaya Microsoft
CRM Integration Solution. Click Next.
11. At the completed installation screen click Finish to complete the installation.
The Application is now installed to the following path on the Start Menu. Start/Programs/IP Office/MS
CRM Integration. It is also added to the Startup folder, this will automatically start the application when
you start your PC.

.NET Framework
The Microsoft .NET Framework 2.0 is automatically installed when the Avaya Microsoft CRM Integration
Solution Client is selected. The Microsoft .NET 2.0 is required for the Client components of the Avaya
Microsoft CRM Integration Solution. It is only installed if the Microsoft .NET 2.0 is not detected on the
destination machine.

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Configuring Avaya Microsoft CRM
Integration Solution
Launching Microsoft CRM Integration Solution
Follow the steps to start the Avaya Microsoft CRM Integration Solution.
1. Click the Start button on the Windows Taskbar.
2. Point to Programs.
3. Point to IP Office.
4. Click MS CRM Integration.
5. The following message is display when login is successful. You have been authenticated by
the Microsoft CRM Server (name).

•

This icon appears in the status bar when the application is loaded.

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Configuring Avaya Microsoft CRM Integration Solution

Avaya Microsoft CRM Integration Options
The Avaya Microsoft CRM Integration Options consists of Preferences and Configuration tabs.

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Configuring Avaya Microsoft CRM Integration Solution

Avaya Microsoft CRM Integration Options - Preferences
The Preferences tab allows you to change the preferences for Call Handling, Activity Creation and
Resolution of inbound calls.

Unknown Call Handling
The Unknown Call Handling allows you to control the behavior of the Avaya Microsoft CRM Integration
Solution when you receive an inbound unknown caller. You can select one of the following behaviors.
•

Take No Action - No Action will be taken.

•

Open A New Contact Form - The Avaya Microsoft CRM Integration Solution will automatically
open a new contact form, allowing you to enter contact information about the caller.

•

Open A New Account Form - The Avaya Microsoft CRM Integration Solution will automatically
open a new account form, allowing you to create a new account for the caller.

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Configuring Avaya Microsoft CRM Integration Solution
Phone Call Activity Creation
The Phone Call Activity Creation allows you to control the creation of phone call activity records. A
phone call activity record can only be created for calls which are resolved to a single entity. They are
only created when a call is connected.
Create On Outbound Calls - Check this check box to create a phone call activity record for outbound
calls.
Create On Inbound Resolved Calls - Check this check box to create a phone call activity record for
inbound resolved calls.
When Resolving Inbound Calls - Include
The When Resolving Inbound Calls allows you to control what is included when trying to resolve
multiple matches. Refer to Resolve Multiple Matches for more information.
Leads - Check this check box to include leads in the criteria for resolving multiple matches.
Phone Call Activities - Check this check box to include phone call activities in the criteria for resolving
multiple matches.
Click OK to save any changes. To exit and discard any changes click Cancel. Changes made to the
Preferences tab are dynamic. The application does not need to be restarted for the changes to take
effect.

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Configuring Avaya Microsoft CRM Integration Solution

Avaya Microsoft CRM Integration Options - Configuration
The Configuration tab allows configuration of the Avaya Microsoft CRM Integration Solution.

Call Control Information - TAPI Driver Settings
The Call Control Information - TAPI Driver Settings are settings associated with the TAPI driver. These
settings are derived from the TAPI configuration settings.
User Name: This is name of the User. This is Read Only if the TAPI driver is configured to a
Single User. Otherwise it will be left blank.
PBX IP Address: The IP Address of the IP Office. This is Read Only if the TAPI driver is
configured to a Single User.
Advanced Call Control Configuration
The Advanced Call Control Configuration are settings which allow the Avaya Microsoft CRM Integration
Solution to be configured for a specific extension number.
Use Explicit Extension Number: Check this box to specify a explicit extension number
Extension Number: This is the Extension number associated with the extension name.
If your TAPI is configured for first party, then the extension number must match the users IP Office
extension.

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Configuring Avaya Microsoft CRM Integration Solution
Call Options
The Call Options allow you to configure a number of aspects for internal and external call handling.
Internal Ext No Digits: This is the number of digits which define an internal extension. When you
dial a number which has more than the number of digits specified here, it is automatically treated
as an external call. Calls with the same number or fewer digits are as treated internal calls and do
not screen pop.
External Access No: Enter the prefix required to access an external line.
Microsoft Dynamics CRM Server Settings
The Microsoft Dynamics CRM Server Settings allows you to configure the Microsoft CRM Server.
Server Name: Enter the Microsoft CRM server name. This is the server which you are connected.
Click OK to save any changes. To exit and discard any changes click Cancel. Changes made to the
Configuration tab are not dynamic. The application needs to be restarted for the changes to take effect.

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Configuring Avaya Microsoft CRM Integration Solution

Call Data Tagging
Call Data Tags enable advanced scenarios to be built around your Microsoft CRM 3.0 and Avaya
Microsoft CRM Integration Solution. In situations where CLI/ANI matching is not sufficient, you can add
screening and specific data collection interactions with your customers using the VoiceMail Pro. The
Voicemail Pro assisted transfer action can be used to pass data to users and pop matching records
based on that data.
Based on your solutions requirements, you could obtain and verify the data collected, and then transfer
the call with a data tag, that will utilize your specific criteria to lookup the required, account, contact or
case, once the call is offered.
The tags are conformant xml fragments, they are comprised of an element AV_M and two attributes the
Microsoft CRM entity (account, contact, or incident) and the schema name of the field to match on, in
this example ‘contactid’ and the data is the record key.
{e44e6dbf-bd2a-da11-badb-505054503030}
 - end of element attributes
{e44e6dbf-bd2a-da11-badb-505054503030} – the data to match on, this should be unique  Closing tag.
The xml element name, attributes names and Microsoft CRM entity and schema names are case
sensitive.

Additional Examples
Account – Account Number
TL00001

Case – incident (case number)
CAS-01001

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Configuring Avaya Microsoft CRM Integration Solution

Toast
The Avaya Microsoft CRM Integration Solution allows system alerts to be popped to the desktop through
toast.

The toast will display a variety of system alerts;
•

Inbound calls

•

Tapi login

•

Microsoft CRM authentication

•

Multiple matches against CRM records.

•

Microsoft CRM authentication errors

•

Tapi login errors

The toast alert also allows you to answer an inbound call;
•

Click the text message displayed in the center of the toast alert.

The toast alert will close automatically. To manually close the toast click the
corner of the toast alert.

icon in the top right hand

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Configuring Avaya Microsoft CRM Integration Solution

The System Tray
Once installed the Microsoft CRM Integration Solution is loaded into the System Tray.

The Microsoft CRM integration solution can be accessed by either double clicking the
right clicking and selecting an option from a menu.

icon or by

Open: Selecting Open will open the Avaya Microsoft CRM Integration Active Calls window.
Pause: Selecting Pause will prevent Avaya Microsoft CRM Integration Solution from opening any
records. It will not stop the Toast from popping.
Options...: Selecting Options... will open the Avaya Microsoft CRM Integration Options.
About: Displays the About box, provides details of the version number.
Help: Opens the Avaya Microsoft CRM Integration Solution help system.
Exit: Selecting this will Exit the Avaya Microsoft CRM Integration Solution.

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Using Avaya Microsoft CRM Integration
Solution
Creating a New Microsoft CRM record
Upon receipt of an unknown inbound call, the Microsoft CRM Integration Solution allows you to create a
New Contact, New Account or take No Action. This is configured in the Preferences in the Avaya
Microsoft CRM Integration Options. Refer to Unknown Call Handling in the Preferences for more
details on the configuration options available.
When a new Account, Contact or Phone Activity Record are created the callers number is
automatically populated into the record. NO other details are automatically populated. These will need to
be inserted manually. When entering a phone number it must be as non formatted text, no alpha
characters such as brackets, dashes or spaces must be inserted into the phone number field.
When creating a new CRM record, the Dial capability will not appear until the record is saved.

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Using Avaya Microsoft CRM Integration Solution

Making a Call
There are a number of ways to make a call using Avaya Microsoft CRM Integration Solution. You can
make a call from Accounts, Contacts, Leads and Phone Activity Records.

Making a call from an Account
Click the

icon.

The Place a Call window will appear.
Click the number required from the options available. Alternatively, click Dial Default. This will dial the
icon adjacent to it. The Dial Default cannot be changed. Phone numbers will only be
number with the
displayed if there is a phone number in the relevant field in the Account record.
The following fields on the Account are used by the Microsoft CRM Integration Solution for dialing;
•

Main Phone

•

Other Phone

•

Phone

Making a call from a Contact
Click the

icon.

The Place a Call window will appear.
Click the number required from the options available. Alternatively, click Dial Default. This will dial the
icon adjacent to it. The Dial Default cannot be changed. Phone numbers will only be
number with the
displayed if there is a phone number in the relevant field in the Contact record.
The following fields on the Contact are used by the Microsoft CRM Integration Solution for dialing;
•

Business Phone

•

Home Phone

•

Mobile Phone

•

Phone

Making a call from a Lead
Click the

icon.

The Place a Call window will appear.
Click the number required from the options available. Alternatively, click Dial Default. This will dial the
icon adjacent to it. The Dial Default cannot be changed. Phone numbers will only be
number with the
displayed if there is a phone number in the relevant field in the Lead record.
The following fields on the Lead are used by the Microsoft CRM Integration Solution for dialing;
•

Business Phone

•

Home Phone

•

Other Phone

•

Mobile Phone

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Using Avaya Microsoft CRM Integration Solution

Making a call from a Phone Activity Record
Click the

icon.

The Place a Call window will appear.
Click the number required from the options available. Alternatively, click Dial Default. This will dial the
number with the
icon adjacent to it. The Dial Default cannot be changed. Phone numbers will only be
displayed if there is a phone number in the relevant field in the Phone Activity record.
The following field on the Phone Activity Record are used by the Microsoft CRM Integration Solution for
dialing;
•

Phone Number

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Using Avaya Microsoft CRM Integration Solution

Answering a Call
Using the Avaya Microsoft CRM Integration Solution there are a number of ways to answer your call
through the PC.

Through the Toast
The toast alert also allows you to answer an inbound call;
•

Click the text message displayed in the center of the toast alert.

For more information on the toast, see Toast.

Using the Active Calls window
Calls can be answered from the Active Calls window. An Inbound call will be displayed in the Active
Calls window. To answer the double click the call.

For more information on the toast, see Active Calls.

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Using Avaya Microsoft CRM Integration Solution

Active Calls
The Active calls window displays all the active inbound or outbound calls.

The active call window displays a call depending on the association made between the inbound or
outbound call. Calls are categorized in groups depending on the association or activity. They are
represented as either Contacts, Accounts, Leads, Phone Call Activities, Multi Party, Cases or No
Matching CRM Records.
Within each call the following information is displayed;
•

Name - This is the information associated with the call. The content of these fields will depend if
the data is populated in the Microsoft CRM Solution.
•

Contacts - Within each Contact, the Name field is used to present the Name in the Active
Calls window.

•

Accounts - Within each Account, the Name field is used to present the name in the
Active Calls window.

•

Leads - Within each Lead, the Name field is used to present the name in the Active Calls
window.

•

Phone Activity - Within each Phone Activity record, the Subject field is used to present
the name in the Active Calls window.

•

Multi Party - This is a system message. The callers number occurs in a number of
records and needs to be resolved. Refer to Resolve Multiple Matches for more
information.

•

Cases - Within each Case, the Title field is used to present the name in the Active Calls
window. (Cases are only displayed via Data Tagging).

•

Callers Number - The Callers Number associated with the telephone call.

•

Call Status - Displays the status of the call. Calls can either be Ringing, Connected or Held.

•

Call Direction - This is the direction of the call.

•

Start Time - This is the time the call started.

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Using Avaya Microsoft CRM Integration Solution

Resolve Multiple Matches
Resolving multiple matches occur when the callers number is associated with more than one record.

When you receive a Callers Number which has Multiple Matches, you can either Click the text in the
Toast or from the Active Call window select the call.
The records can be Contacts, Accounts, Leads and Phone Call Activities.

To resolve the call. Select the record you want to associate the call with. The contents of the Resolve
Multiple Matches window is configurable refer to When Resolving Inbound Calls - Include in the
Microsoft CRM Integration Preferences.

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Appendix A: Manual Installation
Manual Installation Microsoft CRM Server Resources
The following instructions are provided to allow manual installation of the Microsoft CRM server side
resources and configuration if required, and to provide clarity on the actions carried out during
deployment via the application installation package.

Overview
The following instructions are designed to provide guidance on installing the necessary Avaya resources
and configuration settings, manually.
You should be experienced with the MSCRM 3.0 configuration files and IIS web site
configuration/administration before attempting to make any changes. Please backup any files before you
start applying changes.

Manual Steps
1. Create a directory under the MSCRM web site physical location and copy the server side
resources from the distribution package (CD or download).
2. Using Internet Information Services (IIS) Manager, create a virtual directory under the MSCRM
web site, the alias should be named "AVCRMRes", the physical location should be an
appropriate directory on the system containing the server side resources (AvDial.htm and the
image files), created earlier.
Ensure that the "Enable Default Content" option is set and includes "Default.htm", in the
Documents Tab of the “AVCRMRes” properties page.
3. Add the button configuration statements to the ISV.Config.xml file (_Resources).
Dial Button - toolbar button statement to be added to entities
If there are existing customizations, then the button statement needs to be added. The complete Toolbar
statement is shown for context.


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