DDUGKY User Manual
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NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 DEEN DAYAL UPADHYAYA GRAMEEN KAUSHALYA YOJANA (DDU-GKY) (http://ddugky.gov.in/mprmis/) User Manual _____________________________________________________________________________ (NIC-DDUGKY-USER MANUAL V 1.0) _____________________________________________________________________________ No part of this document shall be reproduced without prior permission of Director General, National Informatics Centre National Informatics Centre Department of Information Technology Ministry of Communications & Information Technology Government of India NIC-DDUGKY - USER MANUAL 1.0 PAGE 1 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Amendment Log Version no. Date Change number Brief Description Section Change 1.0 20/04/2017 NIL Draft NIL 1.1 28/04/2017 NIC-DDUGKY - USER MANUAL 1.0 PAGE 2 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Table of Content DEEN DAYAL UPADHYAYA GRAMEEN KAUSHALYA YOJANA (DDU-GKY) ............................................... 1 USER MANUAL ...................................................................................................................................... 1 AMENDMENT LOG ................................................................................................................................ 2 TABLE OF CONTENT .............................................................................................................................. 3 LIST OF FIGURES.................................................................................................................................. 10 LIST OF TABLE ..................................................................................................................................... 13 1 INTRODUCTION ............................................................................................................................... 17 BACKGROUND .............................................................................................................................................. 17 AUDIENCE ................................................................................................................................................... 17 PURPOSE OF THIS DOCUMENT ......................................................................................................................... 18 DOCUMENT ORGANIZATION ........................................................................................................................... 18 CONVENTIONS ............................................................................................................................................. 18 REFERENCES ................................................................................................................................................ 19 DEFINITIONS/GLOSSARY ................................................................................................................................ 19 2 BRIEF OVERVIEW ............................................................................................................................. 23 FEATURES.................................................................................................................................................... 23 STAKE HOLDERS & USERS .............................................................................................................................. 23 LIST OF USERS BASED ON ACCESS PRIVILEGE ....................................................................................................... 24 3 MINIMUM SYSTEM REQUIREMENTS ............................................................................................... 28 4 GENERAL OPERATING INSTRUCTIONS ............................................................................................. 29 GETTING STARTED ........................................................................................................................................ 29 HOME PAGE ................................................................................................................................................ 29 HOW TO LOG-IN ........................................................................................................................................... 29 User Log-in Error Message .................................................................................................................. 30 Problem Reporting .............................................................................................................................. 33 5. SPECIFIC OPERATING INSTRUCTIONS .............................................................................................. 35 5.1 AUTHORIZED USER LOGIN ........................................................................................................................ 36 5.1.1 STATE DETAIL ............................................................................................................................. 36 General Description ............................................................................................................................ 36 Prerequisites ....................................................................................................................................... 36 Screen Shot ......................................................................................................................................... 36 Fields Description ................................................................................................................................ 37 What happens when the form is submitted ....................................................................................... 39 Messages............................................................................................................................................. 39 5.1.2 PROJECT DETAIL ......................................................................................................................... 40 General Description ............................................................................................................................ 40 Prerequisites ....................................................................................................................................... 40 Screen Shot ......................................................................................................................................... 40 Fields Description ................................................................................................................................ 42 NIC-DDUGKY - USER MANUAL 1.0 PAGE 3 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 What happens when the form is submitted ....................................................................................... 47 Messages............................................................................................................................................. 47 5.1.3 STATE FINANCIAL DETAIL ........................................................................................................... 48 General Description ............................................................................................................................ 48 Prerequisites ....................................................................................................................................... 48 Screen Shot ......................................................................................................................................... 48 Fields Description ................................................................................................................................ 49 What happens when the form is submitted ....................................................................................... 52 Messages............................................................................................................................................. 52 5.1.4 HR TEAM .................................................................................................................................... 53 General Description ............................................................................................................................ 53 Prerequisites ....................................................................................................................................... 53 Screen Shot ......................................................................................................................................... 53 Fields Description ................................................................................................................................ 55 What happens when the form is submitted ....................................................................................... 58 Messages............................................................................................................................................. 58 5.1.5 STATE ACTION PLAN DETAILS..................................................................................................... 59 General Description ............................................................................................................................ 60 Prerequisites ....................................................................................................................................... 60 Screen Shot ......................................................................................................................................... 60 Fields Description ................................................................................................................................ 60 What happens when the form is submitted ....................................................................................... 65 Messages............................................................................................................................................. 65 5.1.6 Role Master ................................................................................................................................ 66 General Description ............................................................................................................................ 66 Prerequisites ....................................................................................................................................... 66 Screen Shot ......................................................................................................................................... 66 Fields Description ................................................................................................................................ 66 What happens when the form is submitted ....................................................................................... 68 Messages............................................................................................................................................. 68 5.1.7 Form Module Master ................................................................................................................. 68 General Description ............................................................................................................................ 68 Prerequisites ....................................................................................................................................... 69 Screen Shot ......................................................................................................................................... 69 Fields Description ................................................................................................................................ 70 What happens when the form is submitted ....................................................................................... 71 Messages............................................................................................................................................. 71 5.1.8 User Master ............................................................................................................................... 73 General Description ............................................................................................................................ 73 Prerequisites ....................................................................................................................................... 73 Screen Shot ......................................................................................................................................... 73 Fields Description ................................................................................................................................ 74 What happens when the form is submitted ....................................................................................... 76 Messages............................................................................................................................................. 76 5.1.9 Assign Module ............................................................................................................................ 77 General Description ............................................................................................................................ 77 Prerequisites ....................................................................................................................................... 77 Screen Shot ......................................................................................................................................... 77 Fields Description ................................................................................................................................ 78 What happens when the form is submitted ....................................................................................... 81 Messages............................................................................................................................................. 81 5.1.10 Assign Project Mapping............................................................................................................ 82 General Description ............................................................................................................................ 82 NIC-DDUGKY - USER MANUAL 1.0 PAGE 4 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Prerequisites ....................................................................................................................................... 82 Screen Shot ......................................................................................................................................... 82 What happens when the form is submitted ....................................................................................... 82 Messages............................................................................................................................................. 83 5.1.11 Project Sanction Details ........................................................................................................... 83 General Description ............................................................................................................................ 83 Prerequisites ....................................................................................................................................... 83 Screen Shot ......................................................................................................................................... 83 Fields Description ................................................................................................................................ 84 What happens when the form is submitted ....................................................................................... 89 Messages............................................................................................................................................. 89 5.1.12 Trade Target ............................................................................................................................. 89 General Description ............................................................................................................................ 90 Prerequisites ....................................................................................................................................... 90 Screen Shot ......................................................................................................................................... 90 Fields Description ................................................................................................................................ 90 What happens when the form is submitted ....................................................................................... 92 Messages............................................................................................................................................. 92 5.1.13 District Target........................................................................................................................... 92 General Description ............................................................................................................................ 92 Prerequisites ....................................................................................................................................... 92 Screen Shot ......................................................................................................................................... 92 Fields Description ................................................................................................................................ 93 What happens when the form is submitted ....................................................................................... 94 Messages............................................................................................................................................. 94 5.1.14 PPWS (Entry Form) ................................................................................................................... 94 General Description ............................................................................................................................ 94 Prerequisites ....................................................................................................................................... 95 Screen Shot ......................................................................................................................................... 95 Fields Description ................................................................................................................................ 95 What happens when the form is submitted ....................................................................................... 96 Messages............................................................................................................................................. 96 5.1.15 Batch Creation ......................................................................................................................... 96 General Description ............................................................................................................................ 97 Prerequisites ....................................................................................................................................... 97 Screen Shot ......................................................................................................................................... 97 Fields Description ................................................................................................................................ 97 What happens when the form is submitted ..................................................................................... 100 Messages........................................................................................................................................... 100 5.1.16 Batch Completion................................................................................................................... 100 General Description .......................................................................................................................... 100 Prerequisites ..................................................................................................................................... 101 Screen Shot ....................................................................................................................................... 101 Fields Description .............................................................................................................................. 101 What happens when the form is submitted ..................................................................................... 104 Messages........................................................................................................................................... 104 5.1.17 Training Centre Setup ............................................................................................................ 104 General Description .......................................................................................................................... 105 Prerequisites ..................................................................................................................................... 105 Screen Shot ....................................................................................................................................... 105 Fields Description .............................................................................................................................. 105 What happens when the form is submitted ..................................................................................... 108 Messages........................................................................................................................................... 108 NIC-DDUGKY - USER MANUAL 1.0 PAGE 5 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5.1.18 Tc Setup Due Diligence (Training Center Due Diligence) ....................................................... 108 General Description .......................................................................................................................... 108 Prerequisites ..................................................................................................................................... 109 Screen Shot ....................................................................................................................................... 109 Fields Description .............................................................................................................................. 109 What happens when the form is submitted ..................................................................................... 111 Messages........................................................................................................................................... 111 5.1.19 Tc Setup Trade ....................................................................................................................... 111 General Description .......................................................................................................................... 111 Prerequisites ..................................................................................................................................... 112 Screen Shot ....................................................................................................................................... 112 Fields Description .............................................................................................................................. 112 What happens when the form is submitted ..................................................................................... 113 Messages........................................................................................................................................... 113 5.1.20 Ppws achievement (Placed) ................................................................................................... 114 General Description .......................................................................................................................... 114 Prerequisites ..................................................................................................................................... 114 Screen Shot ....................................................................................................................................... 114 Fields Description .............................................................................................................................. 114 What happens when the form is submitted ..................................................................................... 115 Messages........................................................................................................................................... 116 5.1.21 MONITORING (Inspection) ..................................................................................................... 116 General Description .......................................................................................................................... 116 Prerequisites ..................................................................................................................................... 116 Screen Shot ....................................................................................................................................... 116 Fields Description .............................................................................................................................. 116 What happens when the form is submitted ..................................................................................... 118 Messages........................................................................................................................................... 118 5.1.22 MONITORING (Installment) ................................................................................................... 119 General Description .......................................................................................................................... 119 Prerequisites ..................................................................................................................................... 119 Screen Shot ....................................................................................................................................... 119 Fields Description .............................................................................................................................. 119 What happens when the form is submitted ..................................................................................... 120 Messages........................................................................................................................................... 121 5.1.23 MONITORING (Project Alerts) ................................................................................................ 121 General Description .......................................................................................................................... 121 Prerequisites ..................................................................................................................................... 121 Screen Shot ....................................................................................................................................... 121 Fields Description .............................................................................................................................. 122 What happens when the form is submitted ..................................................................................... 124 Messages........................................................................................................................................... 124 5.1.24 MONITORING (Project Penalties) ........................................................................................... 124 General Description .......................................................................................................................... 124 Prerequisites ..................................................................................................................................... 124 Screen Shot ....................................................................................................................................... 124 Fields Description .............................................................................................................................. 125 What happens when the form is submitted ..................................................................................... 127 Messages........................................................................................................................................... 127 5.1.25 MONITORING (Candidate Statistics) ...................................................................................... 127 General Description .......................................................................................................................... 127 Prerequisites ..................................................................................................................................... 127 Screen Shot ....................................................................................................................................... 128 NIC-DDUGKY - USER MANUAL 1.0 PAGE 6 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Fields Description .............................................................................................................................. 128 What happens when the form is submitted ..................................................................................... 130 Messages........................................................................................................................................... 130 5.1.26 MASTER DATA MODULES (State Master)............................................................................... 131 General Description .......................................................................................................................... 131 Prerequisites ..................................................................................................................................... 131 Screen Shot ....................................................................................................................................... 131 Fields Description .............................................................................................................................. 132 What happens when the form is submitted ..................................................................................... 134 Messages........................................................................................................................................... 134 5.1.27 MASTER DATA MODULES (Special Area Master) ................................................................... 135 General Description .......................................................................................................................... 135 Prerequisites ..................................................................................................................................... 135 Screen Shot ....................................................................................................................................... 135 Fields Description .............................................................................................................................. 135 What happens when the form is submitted ..................................................................................... 136 Messages........................................................................................................................................... 136 5.1.28 MASTER DATA MODULES (District Master) ........................................................................... 136 General Description .......................................................................................................................... 136 Prerequisites ..................................................................................................................................... 137 Screen Shot ....................................................................................................................................... 137 Fields Description .............................................................................................................................. 137 What happens when the form is submitted ..................................................................................... 138 Messages........................................................................................................................................... 138 5.1.29 MASTER DATA MODULES (Designation Master) .................................................................... 139 General Description .......................................................................................................................... 139 Prerequisites ..................................................................................................................................... 139 Screen Shot ....................................................................................................................................... 139 Fields Description .............................................................................................................................. 139 What happens when the form is submitted ..................................................................................... 140 Messages........................................................................................................................................... 140 5.1.30 MASTER DATA MODULES (CTSA Master) ............................................................................... 141 General Description .......................................................................................................................... 141 Prerequisites ..................................................................................................................................... 141 Screen Shot ....................................................................................................................................... 141 Fields Description .............................................................................................................................. 141 What happens when the form is submitted ..................................................................................... 142 Messages........................................................................................................................................... 142 5.1.31 MASTER DATA MODULES (TSA Master) ................................................................................. 142 General Description .......................................................................................................................... 142 Prerequisites ..................................................................................................................................... 142 Screen Shot ....................................................................................................................................... 142 Fields Description .............................................................................................................................. 143 What happens when the form is submitted ..................................................................................... 143 Messages........................................................................................................................................... 143 5.1.32 MASTER DATA MODULES (Appraisal Agency Master) ........................................................... 144 General Description .......................................................................................................................... 144 Prerequisites ..................................................................................................................................... 144 Screen Shot ....................................................................................................................................... 144 Fields Description .............................................................................................................................. 144 What happens when the form is submitted ..................................................................................... 145 Messages........................................................................................................................................... 145 5.1.33 MASTER DATA MODULES (Assessment Body Master) ........................................................... 146 NIC-DDUGKY - USER MANUAL 1.0 PAGE 7 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 General Description .......................................................................................................................... 146 Prerequisites ..................................................................................................................................... 146 Screen Shot ....................................................................................................................................... 146 Fields Description .............................................................................................................................. 146 What happens when the form is submitted ..................................................................................... 147 Messages........................................................................................................................................... 147 5.1.34 MASTER DATA MODULES (Sanction Post Master) ................................................................. 148 General Description .......................................................................................................................... 148 Prerequisites ..................................................................................................................................... 148 Screen Shot ....................................................................................................................................... 148 Fields Description .............................................................................................................................. 148 What happens when the form is submitted ..................................................................................... 149 Messages........................................................................................................................................... 149 5.1.35 MASTER DATA MODULES (Certifying Agency Master) ........................................................... 150 General Description .......................................................................................................................... 150 Prerequisites ..................................................................................................................................... 150 Screen Shot ....................................................................................................................................... 150 Fields Description .............................................................................................................................. 150 What happens when the form is submitted ..................................................................................... 151 Messages........................................................................................................................................... 151 5.1.36 MASTER DATA MODULES (Project Type Master) ................................................................... 151 General Description .......................................................................................................................... 151 Prerequisites ..................................................................................................................................... 152 Screen Shot ....................................................................................................................................... 152 Fields Description .............................................................................................................................. 152 What happens when the form is submitted ..................................................................................... 153 Messages........................................................................................................................................... 153 5.1.37 MASTER DATA MODULES (Sector Master) ............................................................................. 153 General Description .......................................................................................................................... 153 Prerequisites ..................................................................................................................................... 153 Screen Shot ....................................................................................................................................... 153 Fields Description .............................................................................................................................. 153 What happens when the form is submitted ..................................................................................... 154 Messages........................................................................................................................................... 154 5.1.38 MASTER DATA MODULES (Trade Master) .............................................................................. 154 General Description .......................................................................................................................... 154 Prerequisites ..................................................................................................................................... 154 Screen Shot ....................................................................................................................................... 154 Fields Description .............................................................................................................................. 155 What happens when the form is submitted ..................................................................................... 156 Messages........................................................................................................................................... 156 5.1.39 MASTER DATA MODULES (Parliamentary Constituency Master) .......................................... 156 General Description .......................................................................................................................... 156 Prerequisites ..................................................................................................................................... 156 Screen Shot ....................................................................................................................................... 156 Fields Description .............................................................................................................................. 157 What happens when the form is submitted ..................................................................................... 158 Messages........................................................................................................................................... 158 5.1.40 MASTER DATA MODULES (Assembly Constituency Master) .................................................. 158 General Description .......................................................................................................................... 158 Prerequisites ..................................................................................................................................... 158 Screen Shot ....................................................................................................................................... 158 Fields Description .............................................................................................................................. 158 NIC-DDUGKY - USER MANUAL 1.0 PAGE 8 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 What happens when the form is submitted ..................................................................................... 159 Messages........................................................................................................................................... 159 NIC-DDUGKY - USER MANUAL 1.0 PAGE 9 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 List of Figures Figure 1: Home Page .................................................................................................................... 29 Figure 2 : User Log-in Screen ....................................................................................................... 30 Figure 3 : User Log-in Error Message ........................................................................................... 31 Figure 4 : User Log-in Error Message ....................................................................................... 31 Figure 5 : User Log-in Error Message ....................................................................................... 32 Figure 6 : User Log-in Error Message ....................................................................................... 32 Figure 7 : Problem Reporting ..................................................................................................... 33 Figure 8 : Problem Reporting ..................................................................................................... 34 Figure 9 : SRLM Admin Dashboard ........................................................................................... 36 Figure 10 : SRLM Admin> STATE DETAIL ................................................................................ 36 Figure 9 : STATE DETAIL> Messages ....................................................................................... 40 Figure 12 : PROJECT DETAIL .................................................................................................... 41 Figure 13 : PROJECT DETAIL (Add New) ................................................................................. 41 Figure 14 : PROJECT DETAIL (Update) ..................................................................................... 42 Figure 13 : PROJECT DETAIL> Messages ................................................................................ 47 Figure 14 : PROJECT DETAIL> Messages ................................................................................ 48 Figure 17 : STATE FINANCIAL DETAIL ..................................................................................... 49 Figure 18 : STATE FINANCIAL DETAIL> Messages ................................................................. 53 Figure 19 : HR Team .................................................................................................................... 54 Figure 20 : HR Team (Add New) ................................................................................................. 54 Figure 19 : HR Team (Update) .................................................................................................... 55 Figure 22 : HR TEAM > Messages .............................................................................................. 59 Figure 23 : HR TEAM > Messages .............................................................................................. 59 Figure 24 : STATE ACTION PLAN DETAILS ............................................................................. 60 Figure 23 : STATE ACTION PLAN DETAIL> Messages ........................................................... 65 Figure 26 : Role Master ............................................................................................................... 66 NIC-DDUGKY - USER MANUAL 1.0 PAGE 10 OF 160 RELEASE DATE: 20-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 27 : Role Master> Messages ........................................................................................... 68 Figure 28 : Form Module Master ................................................................................................ 69 Figure 29 : Form Module Master ................................................................................................ 69 Figure 30 : Form Module Master> Messages ............................................................................ 72 Figure 31 : Form Module Master> Messages ............................................................................ 72 Figure 32 : User Master ............................................................................................................... 73 Figure 33 : User Master> Messages .......................................................................................... 77 Figure 34 : Assign Module .......................................................................................................... 78 Figure 36 : Assign Module> Messages ..................................................................................... 81 Figure 37 : Assign Project Mapping .......................................................................................... 82 Figure 38 : Project Sanction Details .......................................................................................... 83 Figure 39 : Project Sanction Details (Add New) ....................................................................... 84 Figure 40 : Project Sanction Details> Messages ...................................................................... 89 Figure 41 : Trade Target .............................................................................................................. 90 Figure 42 : Trade Target .............................................................................................................. 90 Figure 42 : District Target ........................................................................................................... 93 Figure 43 : District Target ........................................................................................................... 93 Figure 44 : District Target (Add Row) ........................................................................................ 93 Figure 45 : PPWS> Entry Form .................................................................................................. 95 Figure 46 : Batch Creation .......................................................................................................... 97 Figure 47 : Batch Creation (Add New) ....................................................................................... 97 Figure 48 : Batch Completion................................................................................................... 101 Figure 49 : Training Center Details .......................................................................................... 105 Figure 50 : Training Center Details (Add New) ....................................................................... 105 Figure 51 : Training Center Due Diligence .............................................................................. 109 Figure 52 : Training Center Due Diligence (Add New) ........................................................... 109 Figure 53 : TC Setup Trade ....................................................................................................... 112 Figure 54 : TC Setup Trade (Add Row) .................................................................................... 112 NIC-DDUGKY - USER MANUAL 1.1 PAGE 11 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 51 : Ppws achievement (Placed) .................................................................................. 114 Figure 56 : Inspection ............................................................................................................... 116 Figure 57 : Inspection .................................................................................................................. 116 Figure 54 : Installment .............................................................................................................. 119 Figure 59 : Project Alerts .......................................................................................................... 121 Figure 55 : Project Alerts .......................................................................................................... 122 Figure 56 : Project Penalties .................................................................................................... 125 Figure 57 : Project Penalties .................................................................................................... 125 Figure 63 : Candidate Statistics ............................................................................................... 128 Figure 59 : Candidate Statistics> Messages........................................................................... 131 Figure 60 : State Master ............................................................................................................ 132 Figure 61 : State Master> Messages ........................................................................................ 134 Figure 62 : Special Area Master ............................................................................................... 135 Figure 63 : Special Area Master> Messages ........................................................................... 136 Figure 64 : District Master ........................................................................................................ 137 Figure 65 : District Master> Messages .................................................................................... 138 Figure 66 : Designation Master ................................................................................................ 139 Figure 67 : Designation Master> Messages ............................................................................ 140 Figure 68 : CTSA Master ........................................................................................................... 141 Figure 69 : CTSA Master> Messages ....................................................................................... 142 Figure 70 : TSA Master .............................................................................................................. 143 Figure 71 : TSA Master> Messages ......................................................................................... 144 Figure 72 : Appraisal Agency Master ...................................................................................... 144 Figure 73 : Appraisal Agency Master> Messages .................................................................. 145 Figure 74 : Assessment Body Master ..................................................................................... 146 Figure 75 : Assessment Body Master> Messages ................................................................. 147 Figure 76 : Sanction Post Master ............................................................................................. 148 Figure 77 : Sanction Post Master> Messages ........................................................................ 149 NIC-DDUGKY - USER MANUAL 1.1 PAGE 12 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 78 : Certifying Agency Master ...................................................................................... 150 Figure 79 : Certifying Agency Master> Messages ................................................................. 151 Figure 80 : Project Type Master ............................................................................................... 152 Figure 81 : Sector Master .......................................................................................................... 153 Figure 82 : Trade Master ........................................................................................................... 155 Figure 81 : Parliamentary Constituency Master ..................................................................... 157 Figure 89 : Assembly Constituency Master ............................................................................ 158 List of Table NIC-DDUGKY - USER MANUAL 1.1 PAGE 13 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Table 1 : Log-in Error Message ............................................................................................................ 33 Table 2 : STATE DETAILS Form Fields Description ............................................................................ 38 Table 3 : STATE DETAIL> Messages .................................................................................................. 40 Table 2 : PROJECT SETUP> PROJECT DETAIL Form Fields Description ........................................ 45 Table 5 : PROJECT DETAIL> Messages ............................................................................................. 48 Table 6 : STATE FINANCIAL DETAIL Form Fields Description ........................................................... 51 Table 7 : STATE FINANCIAL DETAIL> Messages ............................................................................ 53 Table 8 : HR Team Form Fields Description ......................................................................................... 57 Table 9 : HR Team> Messages ............................................................................................................ 59 Table 10 : STATE ACTION PLAN DETAILS Form Fields Description ................................................. 63 Table 11 : STATE ACTION PLAN DETAIL> Messages..................................................................... 65 Table 12 : Role Master Form Fields Description................................................................................... 67 Table 13 : Role Master> Messages .................................................................................................... 68 Table 14 : Form Module Master Form Fields Description .................................................................... 71 Table 15 : Form Module Master> Messages ..................................................................................... 73 Table 16 : User Master Form Fields Description .................................................................................. 75 Table 17 : User Master> Messages.................................................................................................... 77 Table 16 : Assign Module Form Fields Description .............................................................................. 80 Table 19 : Assign Form Modules> Messages .................................................................................. 82 Table 20 : Project Sanction Details Form Fields Description ................................................................ 88 Table 21 : Project Sanction Details> Messages ............................................................................... 89 Table 24 : Trade Target Form Fields Description ................................................................................. 92 Table 25 : Trade Target Form Fields Description ................................................................................. 94 Table 24 : PPWS> Entry Form Fields Description ................................................................................ 96 Table 25 : Batch Creation Form Fields Description ............................................................................ 100 Table 26 : Batch Creation Form Fields Description ............................................................................ 104 Table 26 : Training Center Setup Form Fields Description ................................................................. 108 Table 28 : Training Center Due Diligence Form Fields Description.................................................... 111 Table 28 : TC Setup Trade Form Fields Description .......................................................................... 113 Table 30 : Ppws achievement (Placed) Form Fields Description ....................................................... 115 NIC-DDUGKY - USER MANUAL 1.1 PAGE 14 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Table 33 : Inspection Form Fields Description .................................................................................... 118 Table 34 : Inspection> Messages ....................................................................................................... 119 Table 33 : Installment Form Fields Description ................................................................................... 120 Table 36 : Installment> Messages ...................................................................................................... 121 Table 35 : Project Alerts Form Fields Description .............................................................................. 123 Table 38 : Project Alerts> Messages .................................................................................................. 124 Table 37 : Project Penalties Form Fields Description ......................................................................... 126 Table 38 : Project Penalties> Messages ......................................................................................... 127 Table 39 : Candidate Statistics Form Fields Description .................................................................... 130 Table 40 : Candidate Statistics> Messages .................................................................................... 131 Table 41 : State Master Form Fields Description................................................................................ 133 Table 42 : State Master > Messages ................................................................................................ 135 Table 43 : Special Area Master Form Fields Description ................................................................... 135 Table 44 : Special Area Master > Messages ................................................................................... 136 Table 45 : District Master Form Fields Description ............................................................................. 138 Table 46 : District Master > Messages ............................................................................................ 139 Table 47 : Designation Master Form Fields Description ..................................................................... 140 Table 48 : Designation Master > Messages .................................................................................... 140 Table 49 : CTSA Master Form Fields Description .............................................................................. 141 Table 50 : CTSA Master > Messages ............................................................................................... 142 Table 51 : TSA Master Form Fields Description ................................................................................. 143 Table 50 : TSA Master > Messages ................................................................................................. 144 Table 53 : Appraisal Agency Master Form Fields Description ............................................................ 145 Table 54 : Appraisal Agency Master > Messages .......................................................................... 146 Table 55 : Assessment Body Master Form Fields Description ........................................................... 147 Table 56 : Assessment Body Master > Messages ......................................................................... 148 Table 57 : Sanction Post Master Form Fields Description .................................................................. 149 Table 58 : Sanction Post Master > Messages ................................................................................ 150 Table 59 : Sanction Post Master Form Fields Description .................................................................. 151 Table 60 : Certifying Agency Master > Messages .......................................................................... 151 NIC-DDUGKY - USER MANUAL 1.1 PAGE 15 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Table 61 : Project Type Master Form Fields Description .................................................................... 152 Table 62 : Sector Master Form Fields Description ............................................................................. 154 Table 63 : Trade Master Form Fields Description .............................................................................. 156 Table 62 : Parliamentary Constituency Master Form Fields Description ............................................ 157 Table 65 : Assembly Constituency Master Form Fields Description .................................................. 159 NIC-DDUGKY - USER MANUAL 1.1 PAGE 16 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 1 Introduction Background Government of India has set up a target to provide skill training to 500 million of its youth by 2022. Several Ministries have been assigned targets for skilling India’s youth to contribute to the Government’s vision for making India the skill capital of the world. Ministry of Rural Development (MoRD) has initiated the Deen Dayal Upadhyaya Grameen Kaushalya Yojana (DDU-GKY) as a skill training and placement program for youth aged between 15 to 35 years living in rural areas. The program emphasizes on sustainable employment through the prominence and incentives given to post-placement tracking, retention and career progression. For administrative authorities and Project Implementation Agencies (PIAs) involved in training and placement under DDU-GKY, there were no end-to-end, workflow-based system to facilitate online management of training and placement. To fulfill it, this portal has been developed for DDU-GKY. It will help MoRD, SRLM administrative authorities and organizations involved in managing the training and placement needs/demands of the rural youth. Such detailed need capturing of training and placement can lead to sizing the demand and preparation of training and placement plan. The portal acts as a single platform for MoRD, other Administrative authorities and Training Agencies to manage co-funding and implementation support to DDU-GKY in States. SRLM Admin can plan for providing skill training to youth living in rural areas. This portal helps them to identify the focus areas related to SC/ST, minorities and women. They can set separate targets for special groups such as PWD, victims of trafficking, manual scavengers, trans-genders, rehabilitated bonded labor and other vulnerable groups. Project Implementation Agency (PIA) can share information on training venue, infrastructure, special areas, faculty, resource material availability etc. with MoRD and SRLM authorities with the help of this portal. Audience The audience of this document includes the various stakeholders involved in the DDU-GKY at various levels of government which include: MoRD, Govt. of India running the DDU-GKY State Rural Livelihood Mission (SRLM) authorities District level Authorities Project Approval Committee Project Implementation Agencies (PIAs) involved in the implementation of DDU-GKY NIC-DDUGKY - USER MANUAL 1.1 PAGE 17 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Purpose of this document This document attempts to describe the operational aspects of DDUGKY with a view to assist all those who will be using DDUGKY application. The document provides step-wise instructions for handling various aspects of the software with visual screens for easy and better understanding. It also describes the error messages encountered while working with the software with appropriate remedial actions required to be taken by the user. Document Organization The document is divided in five chapters. Chapter 1: Introduction– This Chapter provides an Introduction to the document describing the background, intended audience, purpose of the document, conventions adopted in the document, references and contact address for reporting the problems encountered (if any) while using the software or related with this document. Chapter 2: Brief Overview– This Chapter gives an overview of the software with a broad list of features offered by it. Chapter 3: Minimum System Requirements– This chapter provides information about the minimum system requirements. Chapter 4: General/Common Operating Instructions– This chapter provides the general operating instructions that are common across the package. Chapter 5: Specific Operating Instructions– This Chapter provides specific operating instructions for each of the features offered by the software. The feature description includes a general description of the feature, screen description wherever applicable, step-wise instructions for carrying out the operation, what happens after the operation is successfully executed, what more can be done from the current screen and a list of messages that the user might encounter while carrying out the operation. Conventions The document follows the font settings for Chapter Heading, Sub-Headings at various levels and text as indicated below: Chapter Heading– Style h1, Arial Black 16 pt Sub-Heading Level 1– Style H2, Arial Black 14 pt Sub-Heading Level 2– Arial Black, 12 pt NIC-DDUGKY - USER MANUAL 1.1 PAGE 18 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Sub-Heading Level 3– Arial, 10 pt, Bold Body Text– Arial, 10 pt The labels related to text fields, buttons, icons etc. have been indicated in bold in the document text. References 1. User Manual Template (NIC-TPL-004 version 1.1) prescribed as per NIC Quality Standards. Definitions/Glossary This section gives a glossary of terms used in the rest of the document. Term Description AP Action Plan (The equivalent of this for Non-AP states in Year Programme) APL Above Poverty Line BPL Below Poverty Line CAG Controller and Auditor General CAPART Council for Advancement of People’s Action and Rural Technology CBOs Community Based Organizations COO Chief Operating Officer CRP Community Resource Person CSOs Community Social Organizations CTSA Central Technical Support Agency DONER Development of North Eastern Region DRDA District Rural Development Authority DSS Decision Support System DDU-GKY Pandit Deen Dayal Upadhyaya Grameen Kaushalya Yojana EC Empowered Committee NIC-DDUGKY - USER MANUAL 1.1 PAGE 19 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 ERP Enterprise Resource Planning FMS Financial Management System GOI Government of India GP Gram Panchayat IAP Integrated Action Plan IAY Indira Awas Yojana ICDS Integrated Child Development Scheme ICT Information Communication Technology IEC Information Education Commission IFD Integrated Finance Division IRDP Integrated Rural Development Programme IT Information Technology ITI Industrial Training Institute LWE Left Wing Extremist LQAS Lot Quality Assurance Sampling MES Modular Employable Skills MGNREGA Mahatma Gandhi National Rural Employment Guarantee Act MIS Management Information System MoRD Ministry of Rural Development MOU Memorandum of Understanding MSP Multi State Project MSME Micro Small and Medium Enterprises NABARD National Bank of Agriculture and Rural Development NABCONS NABARD Consultancy Services NIC-DDUGKY - USER MANUAL 1.1 PAGE 20 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 NAG National Advisory Group NCVT National Council for Vocational Training NIRD National Institute of Rural Development NIOS National Institute of Open Schooling NMMU National Mission Management Unit NRHM National Rural Health Mission NRLM National Rural Livelihood Mission NSDC National Skill Development Corporation NSDA National Skill Development Agency NSDM National Skill Development Mission NSAP National Social Assistance Programme OJT On Job Training PAC Project Approval Committee PFMS Public Financial Management System PIAs Project Implementation Agencies PIP Participatory Identification of Poor PRI Panchayati Raj Institutions PWD Persons with Disability RD Rural Development RL Rural Livelihood SRLM State Rural Livelihood Mission SC/ST Scheduled Castes/Scheduled Tribes SGSY Swarnajayanti Gram Swarojgar Yojana SHG Self Help Group SPIP State Perspective and Implementation Plan NIC-DDUGKY - USER MANUAL 1.1 PAGE 21 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 SSP Single State Project TSA Technical Support Agency UC Utilization Certificate YP Year Programme (This is the equivalent of AP for non-AP States) NIC-DDUGKY - USER MANUAL 1.1 PAGE 22 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 2 Brief Overview Features Brief description of the features that will be offered by DDUGKY portal is given below: 1. Deen Dayal Upadhyaya Grameen Kaushalya Yojana – The user can access the portal by entering the url http://www.ddugky.gov.in/mprmis/ in the address bar of the web browser. 2. A simple system- DDUGKY portal is a simple system. 3. Monitoring- MoRD and State Rural Livelihood Mission can monitor the progress. 4. Transparent Monitoring System- The names and other details of the beneficiaries will be available at all levels and also in public domain. 5. Reports and Analysis- The data can be further analyzed and results can be used for further improvement in the system. Stake Holders & Users Major Stake Holders of Deen Dayal Upadhyaya Grameen Kaushalya Yojana are: Ministry of Rural Development Central Technical Support Agency State Rural Livelihood Mission Technical Support Agency Project Implementation Agency Appraisal Agency Assessment Body (Certifying Agency) DDUGKY will have users at different levels. The hierarchy will be such that there will be: 1. Super User – The Super User will have the permission to manage Master data and access control of the users. 2. MoRD User The users of Ministry of Rural Development will have the permission to view projects. 3. CTSA – The users of Central Technical Support Agencies (CTSAs) will have permission to view all forms but they cannot access the Master Data. 4. SRLM ADMIN – NIC-DDUGKY - USER MANUAL 1.1 PAGE 23 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 State Rural Livelihood Mission (SRLM) Admin can view all projects of own state. SRLM Admin can view all forms but cannot edit forms except State Setup, State Sanction, State Financial, State HR Team. 5. SRLM USER SRLM Admin can create users at State and District levels. These users can access forms as per the permission given by SRLM Admin. 6. PIA Project Implementation Agency (PIA) users can access all the forms but will not be allowed to edit State Setup, State Sanction, State Financial, State HR Team forms. The list of forms along with the access privilege of user is given in the table below: Privilege-- R* Read Only, RW* Read & Write List of Users based on access privilege S. No. Module/Form MoRD CTSA Name CTSA SRLM SRLM User Admin User PIA PIA User 1. State Detail R R R RW R N/A N/A 2. Project Detail R R R RW R R R 3. State R R R RW R N/A N/A Financial Detail 4. HR Team R R R RW R N/A N/A 5. State Action Plan R R R RW RW R R Details 6. Role Master RW N/A N/A N/A N/A N/A N/A 7. Form RW N/A N/A N/A N/A N/A N/A Module Master 8. User Master RW RW RW RW RW RW RW 9. Assign Module RW RW RW RW RW RW RW 10. Assign RW RW RW RW RW RW RW Project Mapping NIC-DDUGKY - USER MANUAL 1.1 PAGE 24 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Module/Form DDU-GKY MoRD CTSA Name 11. Project Sanction USER MANUAL VERSION 1.1 CTSA SRLM SRLM User Admin User PIA PIA User R R R RW R R R Details 12. Trade Target R R R R R RW RW 13. District Target R R R R R RW RW 14. PPWS R R R R R RW RW 15. Batch Creation R R R R R RW RW 16. Batch Completion R R R R R RW RW 17. Training Center R R R R R RW RW Due R RW RW RW RW R R Setup 18. Tc Setup Diligence 19. Tc Setup Trade R R R R R RW RW 20. Ppws achievement R R R R R RW RW R RW RW RW RW RW RW R R R RW RW R R R RW RW RW RW R R R R R RW RW R R R R R R R RW RW RW N/A N/A N/A N/A N/A N/A (Placed) 21. Monitoring (Inspection) 22. Monitoring (Installment) 23. Monitoring (Project Alerts) 24. Monitoring (Project Penalties) 25. Monitoring (Candidate Statistics) 26. Master Data Modules NIC-DDUGKY - USER MANUAL 1.1 PAGE 25 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Module/Form DDU-GKY MoRD CTSA Name USER MANUAL VERSION 1.1 CTSA SRLM SRLM User Admin User PIA PIA User (State Master) 27. Master Data RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A Data RW N/A N/A N/A N/A N/A N/A Data RW N/A N/A N/A N/A N/A N/A Data RW N/A N/A N/A N/A N/A N/A Data RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A Modules (Special Area Master) 28. Master Data Modules (District Master) 29. Master Modules (Designation Master) 30 Master Modules (CTSA Master) 31 Master Modules (TSA Master) 32 Master Modules (Appraisal Agency Master) 33 Master Data Modules (Assessment Body Master) NIC-DDUGKY - USER MANUAL 1.1 PAGE 26 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Module/Form DDU-GKY MoRD CTSA Name 34 Master Data USER MANUAL VERSION 1.1 CTSA SRLM SRLM User Admin User PIA PIA User RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A RW N/A N/A N/A N/A N/A N/A Modules (Sanction Post Master) 35 Master Data Modules (Certifying Agency Master) 36 Master Data Modules (Project Type Master) 37 Master Data Modules (Sector Master) 38 Master Data Modules (Trade Master) 39 Master Data Modules (Constituency Master) NIC-DDUGKY - USER MANUAL 1.1 PAGE 27 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 3 Minimum System Requirements DDUGKY is a web based application, the minimum system requirements for accessing the website are: 1) Desktop or Laptop computer 2) Internet Connection 3) Web Browser (i) Google Chrome (ii) Mozilla Firefox NIC-DDUGKY - USER MANUAL 1.1 PAGE 28 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 4 General Operating Instructions This section describes the details related to some of the common features which are applicable to all roles. In particular, it describes the Home Page and the Log in form. Getting Started DDUGKY is a web based software application. To invoke the application, type the URL in the Address Bar of the Browser Window. The Home Page will open as shown in Fig. 1. Home Page The Home Page of DDUGKY provides links to the following: Home- Clicking this link will take you back to the home page from wherever you are. Login- This option is provided on the upper right side of the Home page screen. Figure 1: Home Page How to Log-in In order to use the privileges according to his/her profile, a User is required to first of all login to the website using a valid User Id and Password. When you click on the Log in link, a pop-up window with the following fields will appear (Fig. 2: NIC-DDUGKY - USER MANUAL 1.1 PAGE 29 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Username– This field specifies the username of the user. Password– This field specifies the password of the user. Word Verification– This field is security code for verification of the user. After filling all the fields in the Log-in form, click on the ‘Login’ button for submitting your credentials. You will be logged-in after the successful submission of the form. Figure 2 : User Log-in Screen What happens when you Successfully Login After you successfully login, various privileges as per the role assigned to you will be displayed and you will be allowed to proceed further with the application. You will also get some links as given below: Help- This link can be used to get help on a topic related to DDUGKY. Change Password- This link provides the option to change your password. Click on the option Change Password and provide the required information about your account to change the old password. User Log-in Error Message You may be prompted with the following messages if you fail to log-in: NIC-DDUGKY - USER MANUAL 1.1 PAGE 30 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 3 : User Log-in Error Message Figure 4 : User Log-in Error Message NIC-DDUGKY - USER MANUAL 1.1 PAGE 31 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 5 : User Log-in Error Message Figure 6 : User Log-in Error Message NIC-DDUGKY - USER MANUAL 1.1 PAGE 32 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Login Error Messages S. No. Message Reason Expected Action 1. Please enter User Id You have not entered User You need to enter User Id and and Password Id and Password in the Password in the given text boxes. given text boxes 2. Please enter Password You have entered the User You need to enter the Password in Id the given text box. but not entered the Password in the given text box 3. 4. You have not entered the You need to enter the User Id in User Id in the given text box the given text box. Invalid User Id or You have entered either the You need to enter the correct User Password. Please try wrong User Id or wrong Id and Password combination in again Password the given text boxes. Please enter User Id Table 1 : Log-in Error Message Problem Reporting Figure 7 : Problem Reporting NIC-DDUGKY - USER MANUAL 1.1 PAGE 33 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 8 : Problem Reporting The user can report about any problem in accessing any of the form or issues related with the data entry in forms of the software application. The link for reporting the errors has been provided on the portal https://www.ddugky.gov.in : To report any error, the user needs to follow the steps given below: 1. Access DDU-GKY portal on the Internet by entering the url https://www.ddugky.gov.in in the address bar of the browser. 2. The Home Page of the DDU-GKY portal will appear on the screen. 3. The user needs to move the cursor to the tab Contact Us. 4. As the user will move the cursor on the tab, list of options provided under the tab will appear in dropdown. 5. The user needs to move the cursor on “MPR Helpdesk” and click on it. After clicking on “MPR Helpdesk”, a new form will open with the fields for reporting the error. The user can make entries the form fields and submit the form. The fields marked with * are mandatory. NIC-DDUGKY - USER MANUAL 1.1 PAGE 34 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5. Specific Operating Instructions This section describes each role and the forms associated with each role in detail. The format for the same is given below: Role Name General Description– A brief description about the role is given. Form Name. Pre-conditions- It provides a description of what the user should have done to be able to successfully use the current form. Screen Description– The screen associated with the form is described. Screen shot is displayed here. All the fields and buttons in the form are described here. In particular, for each field the following details are provided: 1. What the field means. 2. Whether it is mandatory or optional? 3. What should be the format or allowed values in the field? 4. Is any special logic/validation associated with the field which the end user must know? 5. The meaning of various buttons in the form Brief Description – Brief description of the form is given. How to use the form – Here, the flow of the form is explained. What happens when the form is submitted Messages– Describes the messages which you are likely to face when working on the form, the reason for the message and expected action from you. NIC-DDUGKY - USER MANUAL 1.1 PAGE 35 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5.1 Authorized User Login Figure 9 : SRLM Admin Dashboard An authorized user can login on DDUGKY portal by using valid user credentials, e.g. State Rural Livelihood Mission (SRLM) Admin will act as a State level Administrator. SRLM Admin can view all projects running in the state and edit the forms related to State Setup, State Sanction, Financial, HR Team, Project Details. Except these forms, SRLM Admin can view all the other forms but cannot edit them. 5.1.1 STATE DETAIL General Description The authorized user of DDUGKY can view State Target Details and based on the privilege the user can edit the details of the form. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act as an authorized user of DDUGKY. Screen Shot Figure 10 : SRLM Admin> STATE DETAIL NIC-DDUGKY - USER MANUAL 1.1 PAGE 36 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Fields Description S. No. Field Name 1. State Name Explanation Description- This field describes the name of the State for which the user is authorized to access STATE DETAIL. Validation- N/A Mandatory/Optional- N/A 2. Description- This field describes the list of name of Scheme Schemes running in the State. Click on the drop down list box to open the list. The user can change the Scheme (if required). Validation- N/A Mandatory/Optional- It’s an optional field. 3. Since when Annual Plan Description- The time since the State Target Details were set will be displayed under this field. The user can make changes (if required) and select any other time by using the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Central Technical Support Agency Description- The name of the Central Technical Support Agency already assigned will be displayed under this field. The user can make changes (if required) and select any other Central Technical Support Agency from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Appraisal Agency Description- The name of the Appraisal Agency already assigned will be displayed under this field. The user can make changes (if required) and select any other Appraisal Agency from the drop down list. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 37 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY Field Name USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. Technical 6. Support Description- The name of the Technical Support Agency already assigned will be displayed under this field. The user Agency Name can make changes (if required) and select any other Technical Support Agency from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Description- The Status of MIS in the State will be Status of MIS in State displayed under this field. The user can make changes (if required) and select any other Status from the list. Validation- N/A Mandatory/Optional- It’s a mandatory field. Name 8. of application/Package Description- The user can enter name of application/package in the text box given under this field. Validation- Only alphabetic characters can be entered. Mandatory/Optional- It’s an optional field. 9. Whether MIS is SOP Description- The user can select ‘Yes’ or ‘No’ from the drop Compliant down box list as per the SOP compliance in the State. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Whether connected is Description- The user can select ‘Yes’ or ‘No’ from the drop Central down box list as per the connection of MIS with Central/MIS. MIS to MIS Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 2 : STATE DETAILS Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option STATE SETUP and click over it. NIC-DDUGKY - USER MANUAL 1.1 PAGE 38 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 3. As you will click on STATE SETUP, the list of forms associated with this option will get displayed under it. 4. If you want to update STATE DETAIL, move the cursor on the link given for the form STATE DETAIL and click over it. As you take this action, the form named as State Target Details will open in editable mode. 5. State Name- The name of the State for which you are authorized to take action will be displayed under this field. 6. Scheme- The name of the Scheme already assigned will be displayed under this field. You can make changes (if required) and select any other scheme from the list. 7. Since when Annual Plan- The time since the State Target Details were set will be displayed under this field. You can make changes (if required) and select any other time by using the calendar control. 8. Central Technical Support Agency- The name of the Central Technical Support Agency already assigned will be displayed under this field. You can make changes (if required) and select any other Central Technical Support Agency from the list. 9. Appraisal Agency- The name of the Appraisal Agency already assigned will be displayed under this field. You can make changes (if required) and select any other Appraisal Agency from the list. 10. Technical Support Agency Name- The name of the Technical Support Agency already assigned will be displayed under this field. You can make changes (if required) and select any other Technical Support Agency from the list. 11. Status of MIS in State- The Status of MIS in the State will be displayed under this field. You can make changes (if required) and select any other Status from the list. 12. Name of application/Package- You can enter name of application/package in the text box given under this field. 13. Whether MIS is SOP Compliant- You can select ‘Yes’ or ‘No’ from the drop down box list as per the SOP compliance in the State. 14. Whether MIS is connected to Central/MIS- You can select ‘Yes’ or ‘No’ from the drop down box list as per the connection of MIS with Central/MIS. What happens when the form is submitted 1. If you want to update the details of the form, click on the button ‘Update’ to save the details of the form State Target Details. 2. If you don’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 39 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 11 : STATE DETAIL> Messages S. No. Message 1. ARE YOU YOU SURE WANT TO Reason Expected Action You have clicked on the You need to click on the button button ‘Update’. ‘OK’ if you are confirm about the details of the form but if you still UPDATE? want to take a review of the form then click on the button ‘Cancel’. Table 3 : STATE DETAIL> Messages 5.1.2 PROJECT DETAIL General Description Only authorized user can view and edit the details of a Project. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act as a State Rural Livelihood Mission (SRLM) Admin for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 40 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 12 : PROJECT DETAIL Figure 13 : PROJECT DETAIL (Add New) NIC-DDUGKY - USER MANUAL 1.1 PAGE 41 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 14 : PROJECT DETAIL (Update) Fields Description S. No. Field Name 1. Show entries Explanation Description- This field describes the option to select the appearance of number of entries on the form. Validation- N/A Mandatory/Optional- N/A 2. Description- This field describes the option to search an Search entry in the table by entering keywords in the given text box. To search a record, enter keywords related to the desired record. Validation- N/A Mandatory/Optional- It’s an optional field. 3. File Number/Sanction Order No. Description- The file number/sanction number for the project will be entered under this field. Validation- alphanumeric characters can be entered in this field. Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 42 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name 4. PIA-PRN DDU-GKY USER MANUAL VERSION 1.1 Explanation Description- The PRN of Project Implementation Agency will be displayed under this field. You can change the value of PIA-PRN as per the requirement. If you change the value of PIA-PRN, click on the button ‘Validate’ for validating the value entered in the text box. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. PIA-NAME Description- The name of the Project Implementation Agency (PIA) will be displayed under this field. You can change the name of the PIA. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Project Scheme Description- The name of the scheme of the project will be displayed under this field. You can change the scheme (if required) and select any other scheme from the drop down list given under the field Project Scheme. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. CTSA Name Description- The name of the CTSA related with the project will be displayed under this field. You can change the CTSA Name (if required) and select any other CTSA from the drop down list given under the field CTSA Name. Validation- N/A Mandatory/Optional- It’s an optional field. 8. Project ID Description- The Project ID will be displayed under this field. You cannot make any change in the Project ID. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9. Total Project Cost (in Description- The total cost of the Project will be displayed NIC-DDUGKY - USER MANUAL 1.1 PAGE 43 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation under this field. You can change the value of the Project cost Rs.) by entering the new value in the given text box. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Cost-Central Description- The central share (60% of the total Project Share (in Rs.)-60% of cost will be displayed under this field. The value of this field Total project cost will change according to the change in Total project cost. Project Validation- N/A Mandatory/Optional- N/A 11. Cost-State Description- The State share (40% of the total Project cost Share (in Rs.)-40% of will be displayed under this field. The value of this field will Total project cost change according to the change in Total project cost. Project Validation- N/A Mandatory/Optional- N/A 12. Project Cost-Program Cost (in Rs.) Description- The cost of programs run under the project will be displayed under this field. You can change the value of Program Cost. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 13. Project Cost-Welfare Cost (in Rs.) Description- The welfare cost under the project will be displayed under this field. The value of this field will change according to the change in Program cost. Validation- N/A Mandatory/Optional- N/A 14. Whether Consortium Description- Specify whether it is consortium or not by selecting ‘Yes’ or ‘No’ from the drop down list. Validation- N/A Mandatory/Optional- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 44 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name 15. PRN of DDU-GKY USER MANUAL VERSION 1.1 Explanation Consortium Description-PRN of the Consortium Partner will be displayed under this field. You need to click on the button Partner ‘Validate’ for validation of PRN of Consortium Partner. Validation- N/A Mandatory/Optional- It’s a mandatory field. 16. Consortium Partner Description- The name of the Consortium Partner will be displayed under this field. You can change the value of this Name field. Validation- N/A Mandatory/Optional- N/A 17. Whether Lead Partner Description- SRLM Admin can specify whether Lead and applicant Pia are Partner and applicant Pia are same or different. Select ‘Yes’ same if they are same and select ‘No’ if they are different. Validation- N/A Mandatory/Optional- N/A 18. Date approval of EC/PAC Description- The user can specify the date on which minutes EC/PAC approval minutes were uploaded by selecting the uploaded date through calendar control. Validation- N/A Mandatory/Optional- N/A 19. Whether Sanctioned Description- The user can specify the sanction status by selecting either ‘Yes’ or ‘No’ from the drop down box list Validation- N/A Mandatory/Optional- N/A Table 4 : PROJECT SETUP> PROJECT DETAIL Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option STATE SETUP and click over it. NIC-DDUGKY - USER MANUAL 1.1 PAGE 45 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 3. As you will click on STATE SETUP, the list of forms associated with this option will get displayed under it. Add New/Update 1. If you want to update PROJECT DETAIL, move the cursor on the link given for the form PROJECT DETAIL and click over it. As you take this action, the form named as Project Details will open in as shown in the figure 10. The form contains some fields as described below. 2. Show entries- This field describes the option to select the appearance of number of entries on the form. 3. Search- This field describes the option to search an entry in the table by entering keywords in the given text box. To search a record, enter keywords related to the desired record. 4. If you want to edit a record in the form Project Details, click on the button ‘edit’ provided in front of that record in a row. As you click on the ‘Edit’ button, details related to the record selected for editing will be displayed as shown in the figure 11. 5. SRLM Name- The name of the SRLM Admin of State will be displayed under this field. 6. File Number- The file number pre-allotted for the project will be displayed under this field. 7. PIA-PRN - The PRN of Project Implementation Agency will be displayed under this field. You can change the value of PIA-PRN as per the requirement. If you change the value of PIAPRN, click on the button ‘Validate’ for validating the value entered in the text box. 8. PIA-NAME – The name of the Project Implementation Agency (PIA) will be displayed under this field. You can change the name of the PIA (if required). 9. Project Scheme – The name of the scheme of the project will be displayed under this field. You can change the scheme (if required) and select any other scheme from the drop down list given under the field Project Scheme. 10. Project Type – The type of the project will be displayed under this field. You can change the type (if required) and select any other type from the drop down list given under the field Project Type. 11. Project ID - The Project ID will be displayed under this field. You cannot make any change in the Project ID. 12. Total Project Cost (in Rs.) – The total cost of the Project will be displayed under this field. You can change the value of the Project cost by entering the new value in the given text box (if required). 13. Project Cost-Central Share (in Rs.)-75% of Total project cost – The central share (75% of the total Project cost will be displayed under this field. The value of this field will change according to the change in Total project cost. 14. Project Cost-State Share (in Rs.)-75% of Total project cost – The State share (25% of the total Project cost will be displayed under this field. The value of this field will change according to the change in Total project cost. 15. Project Cost-Program Cost (in Rs.)- The cost of programs run under the project will be displayed under this field. You can change the value of Program Cost (if required). 16. Project Cost-Welfare Cost (in Rs.)- The welfare cost under the project will be displayed under this field. The value of this field will change according to the change in Program cost. 17. Whether Consortium- You can specify whether it is consortium or not by selecting ‘Yes’ or ‘No’ from the drop down list. 18. PRN of Consortium Partner- PRN of the Consortium Partner will be displayed under this field. You (SRLM Admin) need to click on the button ‘Validate’ for validation of PRN of Consortium Partner. 19. Consortium Partner Name- The name of the Consortium Partner will be displayed under this field. You can change the value of this field (if required). NIC-DDUGKY - USER MANUAL 1.1 PAGE 46 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 20. Whether Lead Partner and applicant Pia are same- You can specify whether Lead Partner and applicant Pia are same or different. Select ‘Yes’ if they are same and select ‘No’ if they are different. 21. Date of EC/PAC approval minutes uploaded- You can specify the date on which EC/PAC approval minutes were uploaded by selecting the date through calendar control. 22. Whether Sanctioned- You can specify the sanction status by selecting either ‘Yes’ or ‘No’ from the drop down box list. What happens when the form is submitted 1. If you want to update the details of the form, click on the button ‘Update’ to save the details of the form Project Details. 2. If you don’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: Figure 15 : PROJECT DETAIL> Messages NIC-DDUGKY - USER MANUAL 1.1 PAGE 47 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 16 : PROJECT DETAIL> Messages S. No. Message 1. Please enter file number 2. Please enter pia prn Reason Expected Action You have clicked on the You need to enter the file number button in the given text box and then click ‘Save’ but not entered file number. on the button ‘Save’. You have not entered pia You need to enter pia prn in the prn but clicked on the button given text box and then click on the ‘Save’ to save the details of button ‘Save’. the form Table 5 : PROJECT DETAIL> Messages 5.1.3 STATE FINANCIAL DETAIL General Description An authorized user can view and edit State Financial Details. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password on DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 48 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 17 : STATE FINANCIAL DETAIL Fields Description S. No. Field Name 1. Project Cost Explanation Description- This field describes the division of total sanction amount for the program in terms of Central share, Program Cost State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- N/A 2. Project Cost Description- This field describes the division of total sanction amount for the support in terms of Central share, Support Cost State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Project Cost Description- This field describes the division of total sanction amount for the CTSA in terms of Central share, CTSA State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State NIC-DDUGKY - USER MANUAL 1.1 PAGE 49 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Project Cost Description- This field describes the division of total sanction amount for the project in terms of Central share, Total State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Other Cost Description- This field describes the division of total sanction amount as Admin Cost in terms of Central share, Admin Cost State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Other Cost Description- This field describes the division of total sanction amount for the Capacity building in terms of Central Capacity Building share, State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Other Cost Description- This field describes the division of total sanction amount as Other Cost in terms of Central share, Total State Share, Central Share released to State and Total received by the user in terms of Central Share amount, NIC-DDUGKY - USER MANUAL 1.1 PAGE 50 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Description- This field describes the division of total Total sanction amount of Project Cost and Other Cost in terms of Central share, State Share, Central Share released to State and Total received by the user in terms of Central Share amount, Central share released date, State Share amount, State Share released date. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 6 : STATE FINANCIAL DETAIL Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option STATE SETUP and click over it. 3. As you will click on STATE SETUP, the list of forms associated with this option will get displayed under it. 4. If you want to update STATE FINANCIAL DETAIL, move the cursor on the link given for the form STATE FINANCIAL DETAIL and click over it. As you take this action, the form named as Project Details will open in as shown in the figure 15. The form contains some fields as described below. You can make changes in values of these fields as per requirement. 5. Program Cost - This field describes the division of total sanction amount for the program in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. SRLM Admin can make changes as required 6. Support Cost - This field describes the division of total sanction amount for the support in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 7. CTSA - This field describes the division of total sanction amount for the CTSA in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 8. Total (Project Cost) - This field describes the division of total sanction amount for the project in terms of Central share, State Share, Central Share released to State and Total received by NIC-DDUGKY - USER MANUAL 1.1 PAGE 51 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 9. Admin Cost - This field describes the division of total sanction amount as Admin Cost in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 10. Capacity Building - This field describes the division of total sanction amount for the Capacity building in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 11. Total (Other Cost) - This field describes the division of total sanction amount as Other Cost in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. 12. Total - This field describes the division of total sanction amount of Project Cost and Other Cost in terms of Central share, State Share, Central Share released to State and Total received by SRLM Admin in terms of Central Share amount, Central share released date, State Share amount, State Share released date. How to Know the Support Cost The user can get the details of the support cost by using the following steps: 1. The user needs to enter the url https://www.ddugky.gov.in in the address bar of the browser. 2. After that, the user needs to move the cursor to the tab Resources> Meetings> EC Meeting> EC Meeting Minutes 18.07.2016 (Download Minutes). 3. The user can download the Meeting Minutes of the date 18.07.2016 and know the support cost of the project. What happens when the form is submitted 1. If you want to update the details of the form, click on the button ‘Update’ to save the details of the form STATE FINANCIAL. 2. If you don’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 52 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 18 : STATE FINANCIAL DETAIL> Messages S. No. Message Reason Expected Action 1. Correct the error first You have clicked on the You need to enter correct values in button all the form fields. ‘Update’ but not entered values in all form fields. Table 7 : STATE FINANCIAL DETAIL> Messages 5.1.4 HR TEAM General Description An authorized user can view, add new details and edit HR Team Details. SRLM Admin can manage the HR Team. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 53 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 19 : HR Team Figure 20 : HR Team (Add New) NIC-DDUGKY - USER MANUAL 1.1 PAGE 54 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 21 : HR Team (Update) Fields Description S. No. Field Name Explanation 1. Show entries Description- This field describes the option to select the appearance of number of entries on the form. Validation- N/A Mandatory/Optional- N/A 2. Search Description- This field describes the option to search an entry in the table by entering keywords in the given text box. To search a record, enter keywords related to the desired record. Validation- N/A Mandatory/Optional- It’s an optional field. 3. Designation Description- The user will select a value from the drop down list to specify the designation of the member of the HR Team. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Location Description- The user will select a value from the drop down list to specify the location of the member of the HR Team. NIC-DDUGKY - USER MANUAL 1.1 PAGE 55 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Name of District Description- The user will select a value from the drop down list to specify the district of the member of the HR Team according to the selected location. If location is selected as STATE HQ then name of district would not be required Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Date of Joining Description- The user will select a value through the calendar control to specify the date of joining of member of the HR Team. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Email Address Description- The user will enter the email address of member of the HR Team. Validation- N/A Mandatory/Optional- It’s an optional field. 8. Office Number Description- The user will enter the Office number of member of the HR Team. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9. Mobile Number Description- The user will enter the Office number of member of the HR Team. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. eSOP Required Certification Description- The user will select a value ‘Yes’ or ‘No’ from the drop down list to specify whether eSOP Certification is required for the member of the HR Team. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 56 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- N/A 11. eSOP Level of Certification Required Description- The user will select a value from the drop down list to specify level of eSOP Certification is required for the member of the HR Team. Validation- N/A Mandatory/Optional- N/A 12. Date of Certification Description- The user will enter the date of certification of member of the HR Team. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 13. Description- The user will select a value ‘Yes’ or ‘No’ from the drop down list to specify whether member of HR Team is Active or inactive. Is Active Validation- N/A Mandatory/Optional- N/A 14. Date of Leaving Description- The user will select a value through the calendar control to specify the date of leaving of member of the HR Team. Validation- N/A Mandatory/Optional- N/A Table 8 : HR Team Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option STATE SETUP and click over it. 3. As you will click on STATE SETUP, the list of forms associated with this option will get displayed under it. Add New/Update 1. If you want to open the form HR Team, move the cursor on the link given for the form HR TEAM and click over it. As you take this action, the form named as HR Team will open in as shown in the figure 17. The form contains some fields as described below. NIC-DDUGKY - USER MANUAL 1.1 PAGE 57 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 2. Show entries- This field describes the option to select the appearance of number of entries on the form. 3. Search- This field describes the option to search an entry in the table by entering keywords in the given text box. To search a record, enter keywords related to the desired record. 4. If you want to add details related to HR Team, click on the button ‘ADD NEW’ to open a new sheet of the form HR Team as shown in the figure 18. 5. Designation – The user will select a value from the drop down list to specify the designation of the member of the HR Team. 6. Location - The user will select a value from the drop down list to specify the location of the member of the HR Team. 7. Name of District – The user will select a value from the drop down list to specify the district of the member of the HR Team according to the selected location. (Note: If location is selected as STATE HQ then name of district would not be required) 8. Date of Joining – The user will select a value through the calendar control to specify the date of joining of member of the HR Team. 9. Email Address – The user will enter the email address of member of the HR Team. 10. Office Number - The user will enter the Office number of member of the HR Team. 11. Mobile Number - The user will enter the Office number of member of the HR Team. 12. eSOP Certification Required - The user will select a value ‘Yes’ or ‘No’ from the drop down list to specify whether eSOP Certification is required for the member of the HR Team. 13. eSOP Level of Certification Required - The user will select a value from the drop down list to specify level of eSOP Certification is required for the member of the HR Team. 14. Date of Certification- The user will enter the date of certification of member of the HR Team. 15. Is Active - The user will select a value ‘Yes’ or ‘No’ from the drop down list to specify whether member of HR Team is Active or inactive. 16. Date of Leaving – The user will select a value through the calendar control to specify the date of leaving of member of the HR Team. What happens when the form is submitted 1. If you want to update the details of the form, click on the button ‘Update’ to save the details of the form HR Team. 2. If you don’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 58 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 22 : HR TEAM > Messages Figure 23 : HR TEAM > Messages S. No. Message 1. Are you sure you want to Update? Reason Expected Action You have clicked on the You need to make sure that you ‘Update’ button. have modified values of all the form fields. 2. Are you sure you want to delete the You have clicked on the You need to make sure that you ‘Delete’ button. don’t need the record which you Record? have selected to delete. Table 9 : HR Team> Messages 5.1.5 STATE ACTION PLAN DETAILS NIC-DDUGKY - USER MANUAL 1.1 PAGE 59 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 General Description An authorized user can view and edit State Action Plan Details. SRLM Admin can manage State Action Plan Details. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 24 : STATE ACTION PLAN DETAILS Fields Description S. No. Field Name Explanation 1. Action Plan Start Year Description- This field describes the Year when the action plan starts. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Action Plan End Year Description- This field describes the Year when the action plan ends. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Sanctioned/ Training Target Allocated Description- This field describes the target sanctioned / allocated for training. NIC-DDUGKY - USER MANUAL 1.1 PAGE 60 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- alphanumeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 4. Cost of Action Plan Description- This field describes the amount sanctioned for the Action plan in Rupee. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 5. Date of Approval Description- This field describes the date on which the project is approved. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Skill Gap Assessment Description- This field describes the assessment done to know the skill gap. Validation- alphanumeric characters can be entered. Mandatory/Optional- It’s a mandatory field 7. Information, and Education Communication Description- This field describes the details about the information, education and communication. (IEC) Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 8. Alumni Support Description- This field describes the details related with alumni support. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 9. Capacity Building Description- This field describes the details related with Capacity building. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field NIC-DDUGKY - USER MANUAL 1.1 PAGE 61 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name 10. Monitoring DDU-GKY USER MANUAL VERSION 1.1 Explanation and Evaluation Description- This field describes the details related with monitoring and evaluation. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 11. Staff Block level and Description- This field describes the details related with staff below of block level and below. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 12. Description- This field describes the details related with job Job Mela mela. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 13. Migration Support Center Description- This field describes the details related with migration support center. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 14. Description- This field describes the details related with total Total Support Cost support cost. Validation- Numbers can be entered. Mandatory/Optional- It’s a mandatory field 15. Whether register PFMS? with Description- This field describes the status of registration with PFMS. Validation- N/A Mandatory/Optional- It’s a mandatory field 16. Agency Code Description- This field describes the code of the agency. Validation- alphanumeric characters can be entered. NIC-DDUGKY - USER MANUAL 1.1 PAGE 62 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field 17. Account Number Description- This field describes the bank account number of the agency. Validation- alphanumeric characters can be entered. Mandatory/Optional- It’s a mandatory field 18. Bank Name Description- This field describes the name of the bank in which the agency has account. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field 19. IFSC Code Description- This field describes the IFSC Code of the bank in which the agency has account. Validation- alphanumeric characters can be entered. Mandatory/Optional- It’s a mandatory field Table 10 : STATE ACTION PLAN DETAILS Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option STATE SETUP and click over it. 3. As you will click on STATE SETUP, the list of forms associated with this option will get displayed under it. 4. If you want to update STATE ACTION PLAN DETAILS, move the cursor on the link given for the form STATE ACTION PLAN DETAILS and click over it. As you take this action, the form named as STATE ACTION PLAN DETAILS will open in as shown in the figure 24. The form contains some fields as described below. The user can make changes in values of these fields as per requirement. NIC-DDUGKY - USER MANUAL 1.1 PAGE 63 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5. Action Plan Start Year- This field describes the Year when the action plan starts. The user can select the desired year from the drop down list. 6. Action Plan End Year - This field describes the Year when the action plan ends. The user can select the desired year from the drop down list. 7. Sanctioned/ Allocated Training Target - This field describes the target sanctioned / allocated for training. The user can enter the value in the given text box. 8. Cost of Action Plan -This field describes the amount sanctioned for the Action plan in Rupee. The user can enter the value in the given text box. 9. Date of Approval - This field describes the date on which the project is approved. The user can select the date through the calendar control. 10. Skill gap assessment - This field describes the assessment done to know the skill gap. The user can enter the value in the given text box. 11. Information, Education and Communication (IEC) - This field describes the details about the information, education and communication. The user can enter the value in the given text box. 12. Alumni Support - This field describes the details related with alumni support. The user can enter the value in the given text box. 13. Capacity Building - This field describes the details related with Capacity building. The user can enter the value in the given text box. 14. Monitoring and Evaluation -This field describes the details related with monitoring and evaluation. The user can enter the value in the given text box. 15. Staff Block level and below - This field describes the details related with staff of block level and below. The user can enter the value in the given text box. 16. Job Mela - This field describes the details related with job mela. The user can enter the value in the given text box. 17. Migration Support Center - This field describes the details related with migration support center. The user can enter the value in the given text box. 18. Total Support Cost - This field describes the details related with total support cost. The user can enter the value in the given text box. 19. Whether register with PFMS? - This field describes the status of registration with PFMS. 20. Agency Code - This field describes the code of the agency. The user can enter the value in the given text box. NIC-DDUGKY - USER MANUAL 1.1 PAGE 64 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 21. Account Number - This field describes the bank account number of the agency. The user can enter the value in the given text box. 22. Bank Name -This field describes the name of the bank in which the agency has account. The user can enter the value in the given text box. 23. IFSC Code- This field describes the IFSC Code of the bank in which the agency has account. The user can enter the value in the given text box. What happens when the form is submitted 1. If you want to update the details of the form, click on the button ‘Save/Update’ to save/update the details of the form STATE ACTION PLAN DETAILS. 2. If you don’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: Figure 25 : STATE ACTION PLAN DETAIL> Messages S. No. Message 1. Please fill target period start year Reason Expected Action The user has not filled the The user needs to fill the target target period start year period start year. Table 11 : STATE ACTION PLAN DETAIL> Messages NIC-DDUGKY - USER MANUAL 1.1 PAGE 65 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5.1.6 Role Master General Description An authorized user can view and edit record in Role Master. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 26 : Role Master Fields Description S. No. Field Name Explanation 1. Role Name Description- This field describes the name of the role of the user which the user wants to add. Enter the name of the role of the user in the given text box. Validation- Only alphabetic characters can be entered. Mandatory/Optional- It’s a mandatory field. 2. Role Description Description- This field describes the details of the actions that the user will take. The details will appear in the table as User Name. Validation- Only alphabetic characters can be entered. Mandatory/Optional- It’s a mandatory field. 3. Show entries Description- This field describes the option to select the appearance of number of entries on a page. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 66 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s an optional field. 4. Search Description- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. Validation- N/A Mandatory/Optional- It’s an optional field. 5. Edit Description- This field describes the option to open the form in editable mode. Validation- N/A Mandatory/Optional- It’s an optional field. 6. Delete Description- This field describes the option to delete a record in the form. Validation- N/A Mandatory/Optional- It’s an optional field. Table 12 : Role Master Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER MODULES and click over it. 3. As you will click on MASTER MODULES, the list of forms associated with this option will get displayed under it. 4. If you want to work on Role Master, move the cursor on the link given as Role Master and click over it. As you take this action, the form named as Define Role will open in as shown in the figure 26. The form contains some fields as described below. The user can make changes in values of these fields as per requirement. 5. Role Name - This field describes the name of the role of the user which the user wants to add. Enter the name of the role of the user in the given text box. NIC-DDUGKY - USER MANUAL 1.1 PAGE 67 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 6. Role Description - This field describes the details of the actions that the user will take. The details will appear in the table as User Name. 7. Show entries- This field describes the option to select the appearance of number of entries on a page. 8. Search- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. 9. Edit - This field describes the option to open the form in editable mode. The user can use this option to open the form in editable mode and edit the desired record. 10. Delete - This field describes the option to delete a record in the form. The user can use this option to delete a record in the form. What happens when the form is submitted 1. If the user wants to save/update the details of the form, click on the button ‘Save/Update’ to save the details of the form Define Role. 2. If user doesn’t want to update the details of the form, then click on the button ‘Close’. Messages While working with the form, a user may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: Figure 27 : Role Master> Messages S. No. Message 1. Are you sure you want to delete? Reason Expected Action You have clicked on the You need to make sure that you button ‘Delete’. don’t need the record anymore. Table 13 : Role Master> Messages 5.1.7 Form Module Master General Description An authorized user can view and edit record in Form Module Master. NIC-DDUGKY - USER MANUAL 1.1 PAGE 68 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 28 : Form Module Master Figure 29 : Form Module Master NIC-DDUGKY - USER MANUAL 1.1 PAGE 69 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Fields Description S. No. Field Name Explanation 1. Form Name Description- This field describes the name of the Form which SRLM Admin wants to add. Enter the name of the Form in the given text box. The user can check the box given in front of the field “Is Form a Master Module” to specify the Form as a Master Module. Validation- Only alphabetic characters can be entered. Mandatory/Optional- It’s a mandatory field. 2. Module Name Description- T This field describes the name of the Form which the user wants to add. Enter the name of the Form in the given text box. Validation- Only alphabetic characters can be entered. Mandatory/Optional- It’s a mandatory field. 3. Url. Description- This field describes the url for accessing the form. Validation- N/A Mandatory/Optional- N/A 4. Order Number Description- This field describes the Order Number of the form. Validation- N/A Mandatory/Optional- It’s an optional field. 5. Help Description- This field describes the help information related to the form. Validation- N/A Mandatory/Optional- It’s an optional field. 6. Show entries Description- This field describes the option to select the appearance of number of entries on a page. Validation- N/A Mandatory/Optional- It’s an optional field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 70 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 7. Search Description- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. Validation- N/A Mandatory/Optional- It’s an optional field. Table 14 : Form Module Master Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option New Modules Masters and click over it. 3. As you will click on New Modules Masters, the list of forms associated with this option will get displayed under it. 4. If you want to work on Role Master, move the cursor on the link given as Role Master and click over it. As you take this action, the form named as Define Role will open in as shown in the figure 28. The form contains some fields as described below. The user can make changes in values of these fields as per requirement. 5. Form Name - This field describes the name of the Form which the user wants to add. Enter the name of the Form in the given text box. (Note: SRLM Admin can check the box given in front of the field “Is Form a Master Module” to specify the Form as a Master Module) 6. Module Name - This field describes the name of the Form which the user wants to add. Enter the name of the Form in the given text box. 7. Url - This field describes the url for accessing the form. 8. Order Number - This field describes the Order Number of the form. 9. Help – This field describes the help information related to the form. 10. Show entries- This field describes the option to select the appearance of number of entries on a page. 11. Search- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. What happens when the form is submitted 1. If you want to save the details of the form, click on the button ‘Save’ to save the details of the form ADD Modules. 2. If you want to clear the values of the form fields then click on the button ‘Clear’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 71 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 30 : Form Module Master> Messages Figure 31 : Form Module Master> Messages NIC-DDUGKY - USER MANUAL 1.1 PAGE 72 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Message Reason Expected Action 1. Do you really want to You have clicked on the You need to click on ‘OK’ button to update this form name button ‘Save’ after opening confirm the action but if you do not and description? the form in editable mode. want to update, click on the button ‘Cancel’. 2. Are you sure want to delete? you You have clicked on the You need to make sure that you button ‘Delete’. don’t need the record anymore. Table 15 : Form Module Master> Messages 5.1.8 User Master General Description Any authorized user can view and edit record in User Master. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 32 : User Master NIC-DDUGKY - USER MANUAL 1.1 PAGE 73 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Fields Description S. No. Field Name Explanation 1. Login Id Description- This field describes the Login Id which is to be provided to the user by Admin. Enter the login id for the user in the given text box. Validation- Alpha numeric and special characters can be entered. Mandatory/Optional- It’s a mandatory field. 2. Assign Role Description- This field describes the role list which can be assigned to the user. Only those values will appear in this field which has been entered in Role Master. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. User Name Description- This field describes the name of the user. Admin will enter the name of the user in the given text box. Validation- Only alpha numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 4. Password Description- This field describes the password assigned to the user. Admin will enter the password in the given text box. Validation- Password must contain at least one upper letter, one lowercase letter, one numeral and one upper case letter. Mandatory/Optional- It’s a mandatory field. 5. Re-Enter Password Description- This field describes the confirmation of Password. Admin will re-enter the password assigned to the user to confirm it. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. User Status Description- This field describes the Status of the user. The authorized user with the privilege of changing the status of the user can change the status. NIC-DDUGKY - USER MANUAL 1.1 PAGE 74 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Mobile/Telephone Description-This field describes the mobile/telephone Number number of the user. Admin will enter the mobile/telephone number of the user in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s an optional field. 7 Email Id This field describes the email id of the user. Admin will enter the email id of the user in the given text box. Validation- The email should be in proper format Mandatory/Optional- It’s an optional field. 8. Show entries Description- This field describes the option to select the appearance of number of entries on a page. Validation- N/A Mandatory/Optional- It’s an optional field. 9. Search Description- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. Table 16 : User Master Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option New Modules Masters and click over it. 3. As you will click on MASTER MODULES, the list of forms associated with this option will get displayed under it. 4. If you want to work on User Master, move the cursor on the link given as User Master and click over it. As you take this action, the form named as Define Role will open in as shown in the figure 32. The form contains some fields as described below. Admin can make changes in values of these fields as per requirement. NIC-DDUGKY - USER MANUAL 1.1 PAGE 75 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5. Login Id - This field describes the Login Id which is to be provided to the user by Admin. Enter the login id for the user in the given text box. 6. Assign Role - This field describes the role list which can be assigned to the user. (Note: Only those values will appear in this field which has been entered in Role Master. 7. User Name - This field describes the name of the user. Admin will enter the name of the user in the given text box. 8. Password - This field describes the password assigned to the user. Admin will enter the password in the given text box. (Note: Password must contain at least one upper letter, one lowercase letter, one numeral and one upper case letter). 9. Re-Enter Password – This field describes the confirmation of Password. Admin will re-enter the password assigned to the user to confirm it. 10. User Status - This field describes the status of the user. Admin can change the status of the user. 11. Mobile/Telephone Number- This field describes the mobile/telephone number of the user. Admin will enter the mobile/telephone number of the user in the given text box. 12. Email Id- This field describes the email id of the user. Admin will enter the email id of the user in the given text box. 13. Show entries – This field describes the option to specify the appearance of the number of entries in the table on the form. 14. Search- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. What happens when the form is submitted 1. If you want to save the details of the form, click on the button ‘Save’ to save the details of the form Add User. 2. If you want to clear the values of the form fields then click on the button ‘Clear’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 76 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 33 : User Master> Messages S. No. Message Reason Expected Action 1. Password must The password chosen for the You need to create the Password contain at least one user does not fulfill the defined which contains at least one upper upper criteria. letter, one lowercase letter, one letter, one lowercase letter, one numeral and numeral and one upper case letter one upper case letter Table 17 : User Master> Messages 5.1.9 Assign Module General Description Any authorized user can assign modules to Users according to their role and login Id. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 77 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 34 : Assign Module Fields Description S. No. Field Name Explanation NIC-DDUGKY - USER MANUAL 1.1 PAGE 78 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 1. Select either Role or Description- This field describes the option to specify User to Assign Module whether the module permission is to be given on the basis of permission Role or it has to be given on the basis of User. Select either radio button ‘Select Role’ or ‘Select User’. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Role Name Description- This field describes the name of the role name of the user in the drop down list. Admin will select the name of the role of the user. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Login Id Description- This field describes the Login Id which has been provided to the user. Admin will select the login id of the user from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Form Module Names Description- This field describes the list of Form Modules. Validation- N/A Mandatory/Optional- N/A 5. Add/Edit/Delete Description- This field describes the options (Add/Edit/Delete) that can be provided to the Role/User by checking the box given in front of the Form Module in a row. Validation- N/A Mandatory/Optional- It’s an optional field. 6. View Description- This field describes view option that can be provided to the Role/User by checking the box given in front of the Form Module in a row. Validation- N/A Mandatory/Optional- It’s an optional field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 79 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 7. Assign Module to Other Description- This field describes the option for assigning User module to other user that can be provided to the Role/User by checking the box given in front of the Form Module in a row. Validation- N/A Mandatory/Optional- It’s an optional field. 8. Show entries Description- This field describes the option to select the appearance of number of entries on a page. Validation- N/A Mandatory/Optional- It’s an optional field. 9. Search Description- This field describes the option to search a particular record in the table by entering the keywords related to the desired record. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. Table 18 : Assign Module Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER MODULES and click over it. 3. As you will click on MASTER MODULES, the list of forms associated with this option will get displayed under it. 4. If you want to work on User Master, move the cursor on the link given as User Master and click over it. As you take this action, the form named as Assign Form Modules will open in as shown in the figure 34. The form contains some fields as described below. Admin can make changes in values of these fields as per requirement. 5. Select either Role or User to Assign Module permission - This field describes the option to specify whether the module permission is to be given on the basis of Role or it has to be given on the basis of User. Select either radio button ‘Select Role’ or ‘Select User’. 6. Role Name - This field describes the name of the role name of the user in the drop down list. Admin will select the name of the role of the user. 7. Login Id - This field describes the Login Id which has been provided to the user. Admin will select the login id of the user from the drop down list. 8. Form Module Names - This field describes the list of Form Modules. NIC-DDUGKY - USER MANUAL 1.1 PAGE 80 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 9. Add/Edit/Delete - This field describes the options (Add/Edit/Delete) that can be provided to the Role/User by checking the box given in front of the Form Module in a row. 10. View - This field describes view option that can be provided to the Role/User by checking the box given in front of the Form Module in a row. 11. Assign Module to Other User - This field describes the option for assigning module to other user that can be provided to the Role/User by checking the box given in front of the Form Module in a row. 12. Show entries - This field describes the option to select the appearance of number of entries on a page. 13. Search - This field describes the option to search a particular record in the table by entering the keywords related to the desired record. What happens when the form is submitted 1. If you want to save the details of the form, click on the button ‘Save’ to save the details of the form Assign Form Modules. 2. If you want to clear the values of the form fields then click on the button ‘Clear’. Messages While working with the form, you may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: Figure 35 : Assign Module> Messages S. No. Message Reason NIC-DDUGKY - USER MANUAL 1.1 PAGE 81 OF 160 Expected Action RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE 1. DDU-GKY USER MANUAL VERSION 1.1 Are you sure you want You have clicked on the You need to confirm all aspects to submit button ‘Save’ before clicking ‘OK’ button. If you don’t want to submit, click ‘Cancel’ button. Table 19 : Assign Form Modules> Messages 5.1.10 Assign Project Mapping General Description An authorized user of Admin level can perform the action of project mapping with a subordinate user. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 36 : Assign Project Mapping Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option New Modules Masters and click over it. 3. As you will click on New Modules Masters, the list of forms associated with this option will get displayed under it. 4. If you want to work on project mapping assignment, move the cursor on the link given as Assign Project Mapping and click over it. As you take this action, the form named as Define Project Mapping will open in as shown in the figure 37. The form contains some fields as described below. Admin can make changes in values of these fields as per requirement. What happens when the form is submitted 1. If you want to save the details of the form, click on the button ‘Save’ to save the details of the form Assign Project Mapping. 2. If you want to clear the values of the form fields then click on the button ‘Clear’. NIC-DDUGKY - USER MANUAL 1.1 PAGE 82 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Messages N/A 5.1.11 Project Sanction Details General Description Any authorized user can take action on sanction of target for a project. This form will help a user in managing different provisions related with Project Sanction. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 37 : Project Sanction Details NIC-DDUGKY - USER MANUAL 1.1 PAGE 83 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 38 : Project Sanction Details (Add New) Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes identification number of the Project Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 2. State Name Description- This field describes the name of the State. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Sanction Order No Description- This field describes the sanction order number of the project. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 84 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 4. Date of Sanction Description- This field describes the date of sanction of the project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Residential Target Description- This field describes the residential target which has been sanctioned for the project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Non-Residential Target Description- This field describes the non residential target which has been sanctioned for the project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Description- This field describes the target which has been Sanction Target sanctioned for the project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Project Duration (months) Description- This field describes the duration of the project in months. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9. PCO Date Description- This field describes the date of commencement order of the project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Commencement Date Description- This field describes the date of commencement of the project. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 85 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY Field Name USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 11. Description- This field describes the date of end of the Project End Date project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 12. Last Date of Training Description- This field describes the last date of completion Completion of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 13. Last Date of Placement Description- This field describes the last date of placement Completion completion. Validation- N/A Mandatory/Optional- It’s a mandatory field. 14. Whether MoU Signed Description- This field describes the status about Mou, i.e. whether MoU is signed for the project or not. Validation- N/A Mandatory/Optional- It’s an optional field. 15. Description- This field describes the date on which the MoU MoU signed Date was signed for the project. Validation- N/A Mandatory/Optional- It’s an optional field. 16. Whether Project Work Description- This field describes the status of approval of Schedule Project Work Schedule (PWS), i.e. whether PWS has been approved (PWS) approved or not. Validation- N/A Mandatory/Optional- It’s an optional field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 86 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 17. PWS approval Date Description- This field describes the date on which the PWS was approved. Validation- N/A Mandatory/Optional- It’s an optional field. 18. Project Description- This field describes the status of approval of Readiness Project Execution Readiness (PER), i.e. whether PER has Whether Execution (PER) approved been approved or not. Validation- N/A Mandatory/Optional- It’s an optional field. 19. Description- This field describes the date on which the PWS Date of PER was approved. Validation- N/A Mandatory/Optional- It’s an optional field. 20. Description- This field describes the status of the project, Status of the Project i.e. whether the project has been commenced or yet to be commenced. Validation- N/A Mandatory/Optional- It’s an optional field. 21. Whether register PFMS with Description- This field describes the status of the registration with PFMS. Validation- N/A Mandatory/Optional- It’s an optional field. 22. Agency Code Description- This field describes the code of the agency. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. 23. Account Number Description- This field describes the bank account number of the agency. NIC-DDUGKY - USER MANUAL 1.1 PAGE 87 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. 24. Bank Name Description- This field describes the name of the bank in which the agency has account. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. 25. IFSC Code Description- This field describes the IFSC Code of the bank in which the agency has account. Validation- Alpha numeric characters can be entered. Mandatory/Optional- It’s an optional field. 16. Remarks Description- This field describes the option to enter the remarks about the project. Any authorized user can enter the remarks in the given text field. Validation- Only alphabetic and numeric characters can be entered. Mandatory/Optional- It’s an optional field. Table 20 : Project Sanction Details Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option PROJECT SETUP and click over it. 3. As you will click on PROJECT SETUP, the list of forms associated with this option will get displayed under it. 4. If you want to work on project sanction, move the cursor on the link given as Project sanction details and click over it. As you take this action, the form named as SANCTION DETAIL will open in non editable form as shown in the figure 39. The user can view the details related to project sanction. 5. Edit - To edit the details of a Project, the user has to click on the button ‘Edit’ provided in front of that Project Id in a row. As the user will click on the button ‘Edit’, the form will open in editable mode as shown in the figure. 6. The user can enter/select values for the fields Project ID, Sanction Order No., Date of Sanction, residential target, non residential target, Sanction Target, Project Duration (months), PCO date, commencement date, Project end date, last date of training completion, NIC-DDUGKY - USER MANUAL 1.1 PAGE 88 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 last date of placement completion, Whether MoU Signed, Whether Project Work Schedule (PWS) approved, PWS approval date, Whether Project Execution Readiness (PER) approved, date of PER, Status of the Project, Whether register with PFMS, Agency Code, Account Number, Bank Name, IFSC Code and Remarks. 7. After making the desired changes in the values of the form fields, the user needs to click on the button ‘Update’ to save these changes. 8. Delete –The user can delete a record related to any Project by clicking on the button ‘Delete’ provided in front of Project ID in the row of the table. What happens when the form is submitted 1. If you want to save the updated details of the form, click on the button ‘Update’ to save the details of the form Project Sanction Details. The changes will be saved in the record. 2. If you click on the button ‘Delete’, the selected record will get removed. Messages While working with the form, the user may encounter some messages. Some of these messages are shown in the figure and expected actions for the removal of errors are given in the table below: Figure 39 : Project Sanction Details> Messages S. No. Message Reason 1. Commencement Date The cannot be earlier than Commencement Date which Commencement Date later to Date of Date of Sanction is earlier to Date of Sanction Sanction. User Expected Action has selected The User requires to Table 21 : Project Sanction Details> Messages 5.1.12 Trade Target NIC-DDUGKY - USER MANUAL 1.1 PAGE 89 OF 160 RELEASE DATE: 30-04-2017 select NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 General Description Any authorized user with required privilege can view and edit details of target for the trade. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 40 : Trade Target Figure 41 : Trade Target Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes identification number of the Project. The user can select the Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Training Target Description- This field describes the target of the training. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 90 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY Field Name USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- N/A 3. Description- This field describes the name of the sectors related with the project. Sector Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Description- This field describes the name of the Trade Trade related with the sector. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Is Other Trade Included Description- This field describes whether any other trade is included in trade target. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Total Trade Duration (in Description- This field describes the total duration of the hours) trade. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Description- This field describes the OJT (on job training) OJT (in hours) period in hours. Validation- N/A Mandatory/Optional- It’s an optional field. 8. Description- This field describes the target of the training. Training Target Validation- N/A Mandatory/Optional- It’s an optional field. 9. Non Time Residential Full Description- This field describes the non residential full time trade target. NIC-DDUGKY - USER MANUAL 1.1 PAGE 91 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Residential Full Time Description- This field describes the residential full time trade target. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 22 : Trade Target Form Fields Description Form Flow 1. Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option PROJECT SETUP and click over it. 3. As you will click on PROJECT SETUP, the list of forms associated with this option will get displayed under it. 4. If you want to view Trade Target, move the cursor on the link given as Trade Target and click over it. As you take this action, the form named as Trade Target will open in non editable form as shown in the figure. To view and edit Trade Target of a project, the user needs to select Project ID from the drop down list given under the field Project ID. As the user will select the Project ID, details related to trade target of that project will appear in a tabular format as shown in the figure. The user can view and edit the desired details. 5. The user can view the details of the trade target and modify it. What happens when the form is submitted The details entered in the form will be saved in the record. Messages N/A 5.1.13 District Target General Description Any authorized user with proper privilege can view and edit details of District target. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 92 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 42 : District Target Figure 43 : District Target Figure 44 : District Target (Add Row) Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes identification number of the Project. The user can select the Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Project Target Description- This field describes the target of the project. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 93 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- N/A 3. Name of District Description- This field describes the name of the district. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Whether Special Description- This field describes the status of district training. If district training is special then it will be displayed here. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Training Target Description- This field describes the target of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 23 : Trade Target Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. The user needs to mMove the cursor on the Dashboard option PROJECT SETUP and click. 3. As user will click on PROJECT SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view/add row in Trade Target, move the cursor on the link given as District Target and click over it. As you take this action, the form named as District Target will open in non editable form as shown in the figure. To view District Target of a project, the user needs to select Project ID from the drop down list given under the field Project ID. As the user will select the Project ID, details related to district target of that project will appear in a tabular format as shown in the figure. 5. The user can view the details of the district target and add/modify it. What happens when the form is submitted N/A Messages N/A 5.1.14 PPWS (Entry Form) General Description Any authorized user with proper privilege can view and edit details entered in Entry form for PPWS Setup. NIC-DDUGKY - USER MANUAL 1.1 PAGE 94 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 45 : PPWS> Entry Form Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes identification number of the Project. SRLM Admin can select the Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Date of Commencement Description- This field describes the target of the project. Validation- N/A Mandatory/Optional- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 95 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 3. End Date Description- This field describes the name of the district. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Expected Training Commencement Description- This field describes the date on which the training is expected to commence. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Expected Completion Training Description- This field describes the date on which the training is expected to complete. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Expected Placement Description- This field describes the expected placement date. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 24 : PPWS> Entry Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option PPWS and click over it. 3. As user will click on PPWS, the list of forms associated with this option will get displayed under it. 4. If user wants to view/update Entry Form, move the cursor on the link given as Entry Form and click over it. As user takes this action, the form named as PPWS Setup will open in non editable form as shown in the figure. To view details of Entry Form of PPWS Setup, the user needs to select Project ID from the drop down list given under the field Project ID. As the user will select the Project ID, details related to PPWS Setup will appear in a tabular format. The user can enter the expected training commencement date, expected training completion date, expected placement date as per the requirement. 5. The user can view the details of the form and modify it. What happens when the form is submitted The details entered in the form will be saved in the record. Messages N/A 5.1.15 Batch Creation NIC-DDUGKY - USER MANUAL 1.1 PAGE 96 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 General Description Any authorized user with proper privilege can view and edit details entered in a training batch. PIA or PIA user can create the batches. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 46 : Batch Creation Figure 47 : Batch Creation (Add New) Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of Project. Validation- N/A Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 97 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 2. Training Center ID Description- This field describes the identification number of training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Sector Description- This field describes the sector for which the training batch has been created. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Trade Description- This field describes the trade on which the training has to be imparted. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Batch ID Description- This field describes the identification number of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Batch Duration Description- This field describes the duration of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Batch Freeze Date Description- This field describes the date of freezing of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Batch Size Description- This field describes the size of the batch. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 98 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 9. Batch Start Date Description- This field describes the date on which the training batch will start. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. OJT Start Date Description- This field describes the date on which the on job training will start. Validation- N/A Mandatory/Optional- It’s a mandatory field. 11. Description- This field describes the type of the batch. Batch Type Validation- N/A Mandatory/Optional- It’s a mandatory field. 12. Residential Capacity Description- This field describes the residential capacity in the batch. Validation- N/A Mandatory/Optional- It’s a mandatory field. 13. SC Candidates Commenced Description- This field describes the number of SC candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 14. ST Candidates Commenced Description- This field describes the number of ST candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 15. Other Candidates Commenced Description- This field describes the number of other candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 16. Total Candidates Description- This field describes the number of Total NIC-DDUGKY - USER MANUAL 1.1 PAGE 99 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY USER MANUAL VERSION 1.1 Field Name Explanation Commenced candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 17. Women Candidates Commenced Description- This field describes the number of women candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 18. Minority Candidates Commenced Description- This field describes the number of minority candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 19. PWD Candidates Commenced Description- This field describes the number of PWD candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 25 : Batch Creation Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option TRAINING CENTER SETUP and click over it. 3. As user will click on TRAINING CENTER SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of Batch Creation, move the cursor on the link given as Batch Creation and click over it. As user takes this action, the form named as BATCH CREATION will open in non editable form as shown in the figure. The user can view the details of the Training Batch appeared on the screen in a tabular format. 5. The user can view the details of the form and modify it. What happens when the form is submitted The details entered/edited in the form will be saved in the record. Messages N/A 5.1.16 Batch Completion General Description NIC-DDUGKY - USER MANUAL 1.1 PAGE 100 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Any authorized user with proper privilege can view and edit details entered in a training batch. PIA or PIA user can manage the batches. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 48 : Batch Completion Fields Description S. No. Field Name Explanation 1. Commenced Batch Description- This field describes the batch of the training which has been commenced. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Project ID Description- This field describes the identification number of Project. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. TC(Training Center) ID Description- This field describes the identification number of training center. NIC-DDUGKY - USER MANUAL 1.1 PAGE 101 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Sector Description- This field describes the sector for which the training batch has been created. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Trade Description- This field describes the trade on which the training has to be imparted. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Batch ID Description- This field describes the identification number of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Batch Duration Description- This field describes the duration of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Batch Freeze Date Description- This field describes the date of freezing of batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9. Batch Size Description- This field describes the size of the batch. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Batch Start Date Description- This field describes the date on which the training batch will start. NIC-DDUGKY - USER MANUAL 1.1 PAGE 102 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 11. OJT Start Date Description- This field describes the date on which the on job training will start. Validation- N/A Mandatory/Optional- It’s a mandatory field. 12. Batch Type Description- This field describes the type of the batch. Validation- N/A Mandatory/Optional- It’s a mandatory field. 13. Residential Capacity Description- This field describes the residential capacity in the batch. Validation- N/A Mandatory/Optional- It’s a mandatory field. 14. SC Candidates Commenced Description- This field describes the number of SC candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 15. ST Candidates Commenced Description- This field describes the number of ST candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 16. Others Candidates Commenced Description- This field describes the number of other candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 17. Women Candidates Commenced Description- This field describes the number of women candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 103 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 18. Minority Candidates Commenced Description- This field describes the number of minority candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 19. PWD Candidates Commenced Description- This field describes the number of PWD candidates who were commenced in the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 20. Batch End Date Description- This field describes the end date of the batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 21. Total Completed Candidates Description- This field describes the number of total candidates who completed the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 26 : Batch Creation Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option TRAINING CENTER SETUP and click over it. 3. As user will click on TRAINING CENTER SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of Batch Creation, move the cursor on the link given as Batch Creation and click over it. As user takes this action, the form named as BATCH CREATION will open in non editable form as shown in the figure. The user can view the details of the Training Batch appeared on the screen in a tabular format. 5. The user can view the details of the form and modify it. What happens when the form is submitted The details entered/edited in the form will be saved in the record. Messages N/A 5.1.17 Training Centre Setup NIC-DDUGKY - USER MANUAL 1.1 PAGE 104 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 General Description Any authorized user with required privilege can view and edit the details of a training center. PIA can manage the Training Center Setup. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 49 : Training Center Details Figure 50 : Training Center Details (Add New) Fields Description S. No. Field Name Explanation NIC-DDUGKY - USER MANUAL 1.1 PAGE 105 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 1. Project Id Description- This field describes the identification number of the project for which training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. State Name Description- This field describes the State where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Name of District Description- This field describes the District of the State where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4 Address Description- This field describes the address where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5 Pin Code Description- This field describes the pin code of the address where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6 Assembly Constituency Description- This field describes the Assembly Constituency where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7 Name of Parliament Description- This field describes the Name of the Parliament Constituency where training center has been setup. NIC-DDUGKY - USER MANUAL 1.1 PAGE 106 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY Field Name USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 8 Description- This field describes the latitude of the address Latitude of TC where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9 Description- This field describes the longitude of the Longitude of TC address where training center has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10 Residential/Non Description- This field describes whether training center Residential setup is residential/non residential. Validation- N/A Mandatory/Optional- It’s a mandatory field. 11 TC in-charge Name Description- This field describes the name of the in charge of training center that has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 12 Training Center Name Description- This field describes the name of the training center that has been setup. Validation- N/A Mandatory/Optional- It’s a mandatory field. 13 TC No. In-Charge Mobile Description- This field describes the mobile number of the in charge of training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 107 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 14 TC Alternate Mobile No. Description- This field describes the alternate mobile number of the in charge of training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 15 TC In-Charge Email Id Description- This field describes the email id of the in charge of training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 16 Training Center ID Description- This field describes the identification number of training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 27 : Training Center Setup Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option TRAINING CENTER SETUP and click over it. 3. As user will click on TRAINING CENTER SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of Training Center, move the cursor on the link given as Training Center Setup and click over it. As user takes this action, the form named as Training Center Details will open in non editable form as shown in the figure. The user can view the details of the Training Center appeared on the screen in a tabular format. 5. The user can view the details of the form and modify it. What happens when the form is submitted N/A Messages N/A 5.1.18 Tc Setup Due Diligence (Training Center Due Diligence) General Description Any authorized user with required privilege can view and edit the details about the work performed by training centers. CTSA, SRLM Admin, SRLM User can manage Tc setup due diligence. NIC-DDUGKY - USER MANUAL 1.1 PAGE 108 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 51 : Training Center Due Diligence Figure 52 : Training Center Due Diligence (Add New) Fields Description S. No. Field Name Explanation 1. Project Id Description- This field describes the identification number of the project for which training center has to provide training. NIC-DDUGKY - USER MANUAL 1.1 PAGE 109 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY Field Name USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Description- This field describes the identification number of Training Center ID the training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Date of receipt of request from Q team for Description- This field describes the date on which Q Teams request for due diligence has been received. Due diligence * Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. SRLM person who did Description- This field describes the SRLM person who did DD (only eSOP certified due diligence. person) * Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Actual date of DD visit Description- This field describes the date on which SRLM by SRLM * visited for Due Diligence. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Date of Approval Rejection by SRLM * / Description- This field describes the date of approval/rejection by SRLM. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Due Diligence Status Description- This field describes the status of the training center about due diligence. Validation- N/A Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 110 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 8. Due Diligence Remarks by SRLM Description- This field describes the remarks given by SRLM Admin about due diligence of the training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. Training Center Approved Capacity 9. Description- This field describes the approved capacity of the training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. TC STATUS Description- This field describes the status of the training center. Validation- N/A Mandatory/Optional- It’s a mandatory field. 11. Remarks Description- This field describes the Remarks. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 28 : Training Center Due Diligence Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option TRAINING CENTER SETUP and click over it. 3. As user will click on TRAINING CENTER SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of Due Diligence of Training Center, move the cursor on the link given as TC Setup due diligence and click over it. As user takes this action, the form named as TRAINING CENTER–DUE DILIGENCE will open in non editable form as shown in the figure. The user can view the details of the due diligence of Training Center appeared on the screen in a tabular format. 5. The user can view the details of the form and modify it. What happens when the form is submitted The details entered/edited in the form will be saved in the record. Messages N/A 5.1.19 Tc Setup Trade General Description NIC-DDUGKY - USER MANUAL 1.1 PAGE 111 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Any authorized user with required privilege can view and edit the details of trade targets of training centers. PIA, PIA user can manage Tc setup trade. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 53 : TC Setup Trade Figure 54 : TC Setup Trade (Add Row) Fields Description S. No. Field Name Explanation 1. Project Id Description- This field describes the identification number of the project for which training center has to provide training. The user can select the Project Id from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Training Center ID Description- This field describes the identification number of the training center. The user can select the Training center Id from the drop down list. NIC-DDUGKY - USER MANUAL 1.1 PAGE 112 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Training Center Approved Target Description- This field describes the approved target of the training center. Validation- N/A Mandatory/Optional- N/A 4. Description- This field describes the sector in which the training is imparted. Sector Validation- N/A Mandatory/Optional- N/A 5. Trade Code & Name Description- This field describes the trade Code and name in which the training is imparted. Validation- N/A Mandatory/Optional- N/A 6. Approved Trade Target Description- This field describes the approved trade target of the training center. Validation- N/A Mandatory/Optional- N/A Table 29 : TC Setup Trade Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option TRAINING CENTER SETUP and click over it. 3. As user will click on TRAINING CENTER SETUP, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of trade setup of Training Center, move the cursor on the link given as TC Setup Trade and click over it. As user takes this action, the form named as Training Center-Trade Target will open in non editable form as shown in the figure. The user can view the details of the trade setup of Training Center appeared on the screen in a tabular format. 5. The user can view the details of the form and modify it. What happens when the form is submitted The details entered in the form will be saved in the record. Messages N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 113 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5.1.20 Ppws achievement (Placed) General Description Any authorized user with required privilege can view and edit the details of project plan work schedule (PPWS) achievement of placement. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 55 : Ppws achievement (Placed) Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of the project (Project ID) for which placement after the training has been given. Select the Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Training Center Id Description- This field describes the identification number of the training Center. Select the Training Id from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3 Batch ID Description- This field describes the identification number of the batch of the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4 Appointed Description- This field describes the candidates appointed after the training. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 114 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 5 Candidate Placed Description- This field describes the candidates placed after the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6 Candidate Assessed Description- This field describes the candidates assessed after the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7 Candidate Certified Description- This field describes the candidates certified after the training. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 30 : Ppws achievement (Placed) Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal as SRLM Admin by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view details of project plan work schedule (PPWS) achievement of Placement after Training, move the cursor on the link given as Ppws achievement (Placed) and click over it. As user takes this action, the form named as MONITORING-PPWS ACHIEVEMENT (PLACED) will open in non editable form as shown in the figure. The user can view the details of the trade setup of Ppws achievement of Placement after Training by following the steps given below: Step 1 – Select the year from the drop down list given under the field Year. Step 2 – Select the month from the drop down list given under the field Month. Step 3 – Select the identification number of the project (Project Id) from the drop down list given under the field Project ID. Step 4 – Select the identification number of the training (Training Id) from the drop down list given under the field Training Id. After selecting values for all the form fields, the figures related to project plan work schedule (PPWS) achievement of placement after training will appear in a tabular format. What happens when the form is submitted The details entered in the form will be saved in the record. NIC-DDUGKY - USER MANUAL 1.1 PAGE 115 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Messages N/A 5.1.21 MONITORING (Inspection) General Description Any authorized user with required privilege can view and edit details of inspection performed to monitor the progress of the project. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act as a State Rural Livelihood Mission (SRLM) Admin for DDUGKY. Screen Shot Figure 56 : Inspection Figure 57 : Inspection Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of the project (Project ID) for which inspection was performed. Select the Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 116 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 2. Training Center Id Description- This field describes the identification number of the training center. Select the Training center Id from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Date of Inspections Conducted by Q Team Description- This field describes the dates on which inspections were conducted by Q Team. Validation- N/A Mandatory/Optional- N/A 4. Q Team Remarks Description- This field describes the remarks given by Q Team. Validation- N/A Mandatory/Optional- N/A 5. Date of Inspections Conducted by SRLM Description- This field describes the dates on which inspections were conducted by SRLM. Validation- N/A Mandatory/Optional- N/A 6. SRLM Remarks Description- This field describes the remarks given by SRLM. Validation- N/A Mandatory/Optional- N/A 7. No. of Advisories raised by SRLM Description- This field describes the number of advisories raised by SRLM. Validation- N/A Mandatory/Optional- N/A 8. No. of Advisories Closed Description- This field describes the number of advisories closed. Validation- N/A Mandatory/Optional- N/A 9. Date of Inspections Conducted by CTSA Description- This field describes the dates on which inspections were conducted by CTSA. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 117 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- N/A 10. CTSA Remarks Description- This field describes the remarks given by CTSA. Validation- N/A Mandatory/Optional- N/A 11. No. of Advisories raised by CTSA Description- This field describes the number of advisories raised by CTSA. Validation- N/A Mandatory/Optional- N/A 12. No. of Advisories Closed Description- This field describes the number of advisories closed by CTSA. Validation- N/A Mandatory/Optional- N/A Table 31 : Inspection Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Inspection, move the cursor on the link given as Inspection and click over it. As user takes this action, the form named as MONITORING INSPECTION will open in editable mode. The user needs to follow the steps given below. 5. Select the year from the drop down list given under the field “Year”. 6. Select the month from the drop down list given under the field “Month”. 7. Select the project Id from the drop down list given under the field “Project ID”. 8. Select the training center ID from the drop down list given under the field “Training Center ID”. 9. After selecting values for these form fields, data will get populated in the grid displayed in the form. 10. The user can take action according to the permissions given to them. What happens when the form is submitted 1. If user wants to update the details of the form, click on the button ‘Update’ to save the details of the form. 2. If user doesn’t want to update the details of the form then click on the button ‘Close’. Messages While working with the form, you may encounter some messages. Expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 118 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Message 1. ARE YOU YOU DDU-GKY SURE WANT TO USER MANUAL VERSION 1.1 Reason Expected Action You have clicked on the You need to click on the button button ‘Update’. ‘OK’ if you are confirm about the details of the form but if you still UPDATE? want to take a review of the form then click on the button ‘Cancel’. Table 32 : Inspection> Messages 5.1.22 MONITORING (Installment) General Description Any authorized user with required privilege can view and edit details of installments. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 58 : Installment Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of the project (Project ID) for which installment has to be given. Project ID will be displayed in the box. Validation- N/A Mandatory/Optional- N/A 2. Amount Released Description- This field describes the amount released for the NIC-DDUGKY - USER MANUAL 1.1 PAGE 119 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation project. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 3. Date of Release Description- The date of release of the installment will be displayed under this field. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Utilization in % Description- The percentage of utilization of the installment will be displayed under this field. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Remarks (If any) Description- This field describes the space provided in the grid to enter the remarks. Validation- N/A Mandatory/Optional- It’s an optional field. Table 33 : Installment Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Installment, move the cursor on the link given as Installment and click over it. As user takes this action, the form named as INSTALLMENT will open in editable mode. 5. Project identification number (Project ID) will be displayed under the column field “Project ID”. 6. Enter the amount released for the project in the text box given under the field “Amount Released”. 7. Select the date of release of installment from the calendar control given under the field “Date of Release”. 8. Enter the remarks related to the installment in the text box given under the field “Remarks (If any)”. 9. Click on the button ‘Save’ to save the details of the form. What happens when the form is submitted 1. If user wants to save/update the details of the form, click on the button ‘Save’/‘Update’ to save the details of the form. NIC-DDUGKY - USER MANUAL 1.1 PAGE 120 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 2. If user doesn’t want to save/update the details of the form then click on the button ‘Close’. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: S. No. Message 1. ARE YOU YOU SURE WANT TO Reason Expected Action You have clicked on the You need to click on the button button ‘Update’. ‘OK’ if you are confirm about the details of the form but if you still UPDATE? want to take a review of the form then click on the button ‘Cancel’. Table 34 : Installment> Messages 5.1.23 MONITORING (Project Alerts) General Description Any authorized user with required privilege can view and edit details related to Project Alerts. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 59 : Project Alerts NIC-DDUGKY - USER MANUAL 1.1 PAGE 121 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 60 : Project Alerts Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of the project (Project ID). Project ID will be displayed in the box. Validation- N/A Mandatory/Optional- N/A 2. Description- This field describes the Type of Alert/SCN. Type of Alert/SCN Select the type from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Date of Alert/SCN Issue of Description- This field describes the date of issue of Alert/SCN. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Category of Reason Description- This field describes the category of the reason. Select from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Reason for Issuing Alert/Show Cause Description- This field describes the reason for issuing alert/show cause. Enter the reason in the given text box. NIC-DDUGKY - USER MANUAL 1.1 PAGE 122 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- Alphabets can be entered. Mandatory/Optional- It’s an optional field. 6. Issuing Agency Description- This field describes the agency who has issues Project Alert. Select from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Date of Reply from PIA Description- This field describes the date of reply given by PIA with respect to Alert/SCN. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Reply from PIA Description- This field describes the reply given by PIA with respect to alert/show cause. Enter the reply in the given text box. Validation- Alphabets can be entered. Mandatory/Optional- It’s an optional field. 9. Description- This field describes the status of the project alert/show cause. Status Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Date of Communication of PIA Description- This field describes the date of Communication of PIA with respect to Alert/SCN. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 11. Remarks Description- This field describes the remarks of PIA with respect to Alert/SCN. Validation- N/A Mandatory/Optional- It’s an optional field. Table 35 : Project Alerts Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. NIC-DDUGKY - USER MANUAL 1.1 PAGE 123 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Project Alerts, move the cursor on the link given as Project Alerts and click over it. As user takes this action, the form named as PROJECT ALERTS will open. 5. The user can add a new project alert by using the button ‘Add New’. As the user will click on the button ‘ADD NEW’, a blank form named as PROJECT ALERTS will open. The user needs to enter the values in the form fields and then click on the button ‘Save’. 6. The user can edit an existing project alert by using the button ‘EDIT’. As the user will click on the button ‘EDIT’, the form PROJECT ALERTS will open in editable mode with existing values of all the form fields. The user can edit the values of all the form fields as per requirement. After editing the values of the form fields, the user needs to click on the button ‘Update’ to update the details of the form. 7. The user can use the button ‘Back’ to move to the previous screen. What happens when the form is submitted If user wants to save/update the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: S. No. Message 1. ARE YOU YOU SURE WANT TO Reason Expected Action You have clicked on the You need to click on the button button ‘Update’. ‘OK’ if you are confirm about the details of the form but if you still UPDATE? want to take a review of the form then click on the button ‘Cancel’. Table 36 : Project Alerts> Messages 5.1.24 MONITORING (Project Penalties) General Description Any authorized user with required privilege can view and edit details related to Project Penalties. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 124 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 61 : Project Penalties Figure 62 : Project Penalties Fields Description S. No. Field Name Explanation 1. Project ID Description- This field describes the identification number of the project (Project ID). Select Project ID from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Type of Penalties Description- This field describes the Types of Penalties. Select the type of penalty from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Reason for Penalty Description- This field describes the reason for which penalty has been imposed. Enter the reason for penalty in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 125 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Field Name Explanation 4. Status Description- This field describes the status of the Penalty. Select the status from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Date of Issue of Penalty Notice Description- This field describes the date on which penalty notice was issued. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 6. Permitted Last Date of Appeal Description- This field describes the date till then one can appeal against the penalty. Validation- N/A Mandatory/Optional- It’s a mandatory field. 7. Actual Date of Appeal Description- This field describes the actual date for making an appeal against the Penalty. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 8. Permitted Last Date of Appeal Disposal Description- This field describes the last date which has been permitted for appeal disposal. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 9. Actual Date of Appeal Disposal Description- This field describes the actual date which has been permitted for appeal disposal. Select the date from the calendar control. Validation- N/A Mandatory/Optional- It’s a mandatory field. 10. Appeal Disposal Result Description- This field describes the result of the appeal disposal. Select the value from the drop down box list. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 37 : Project Penalties Form Fields Description Form Flow NIC-DDUGKY - USER MANUAL 1.1 PAGE 126 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Project Penalties, move the cursor on the link given as Project Penalties and click over it. As user takes this action, the form named as PROJECT PENALTIES will open. 5. The user can add a new project penalty by using the button ‘ADD NEW’. As the user will click on the button ‘ADD NEW’, a blank form named as PROJECT PENALTIES will open. The user needs to enter the values in the form fields and then click on the button ‘Save’. 6. The user can edit an existing project penalty by using the button ‘EDIT’. As the user will click on the button ‘EDIT’, the form PROJECT PENALTIES will open in editable mode with existing values of all the form fields. The user can edit the values of all the form fields as per requirement. After editing the values of the form fields, the user needs to click on the button ‘Update’ to update the details of the form. 7. The user can use the button ‘Back’ to move to the previous screen. What happens when the form is submitted If user wants to save/update the details of the form, he/she needs to click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: S. No. Message 1. ARE YOU YOU SURE WANT TO Reason Expected Action You have clicked on the You need to click on the button button ‘Update’. ‘OK’ if you are confirm about the details of the form but if you still UPDATE? want to take a review of the form then click on the button ‘Cancel’. Table 38 : Project Penalties> Messages 5.1.25 MONITORING (Candidate Statistics) General Description Any authorized user with required privilege can view and edit candidate statistics. PIA and PIA user can manage Candidate Statistics. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. NIC-DDUGKY - USER MANUAL 1.1 PAGE 127 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Screen Shot Figure 63 : Candidate Statistics Fields Description S. No. Field Name Explanation 1. Month Description- This field describes the month for which the user wants to view the candidate statistics. Select the month from the list of months. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Year Description- This field describes the Year for which the user wants to view the candidate statistics. Select the year from the list of years. Validation- N/A Mandatory/Optional- It’s a mandatory field. 3. Project ID Description- This field describes the identification number of the project (Project ID). Project ID will be displayed. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Total No. of Candidate Under Training+Trained Description- This field describes the total number of candidates who underwent training or trained. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. No. of Candidate with Aadhaar Card Description- This field describes the total number of candidates who have Aadhaar Card. Enter the detail in the given text box. NIC-DDUGKY - USER MANUAL 1.1 PAGE 128 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 6. No. of Candidate with Bank Account Description- This field describes the total number of candidates who have Bank Account. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 7. No. of Candidate with Mobile Number Description- This field describes the total number of candidates who have Mobile Number. Enter the Mobile Number in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 8 No. of Candidate Aadhar linkage with Bank Account Description- This field describes the number of candidates who have Aadhar linkage with Bank Account. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 9 No. of Candidate with insurance Description- This field describes the total number of candidates who have Insurance. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 10 No. of Pro-Life Trained Candidate Description- This field describes the total number of candidates who prolife trained. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 11 No. of Candidate Foreign Placed Description- This field describes the total number of candidates who are placed in foreign countries. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 12 No. of Candidate placed earning >=15,000PM Description- This field describes the total number of candidates who are placed and earning more than 15 thousand. Enter the detail in the given text box. NIC-DDUGKY - USER MANUAL 1.1 PAGE 129 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 13 No. of Candidate Retained For > 12 Months Description- This field describes the total number of candidates who have been retained for more than 12 months. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. 14 Placement Document submitted /uploaded for No. of Candidate Description- This field describes the placement documents submitted/uploaded for number of candidates. Enter the detail in the given text box. Validation- Only numeric characters can be entered. Mandatory/Optional- It’s a mandatory field. Table 39 : Candidate Statistics Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MONITORING and click over it. 3. As user will click on MONITORING, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Candidate Statistics, move the cursor on the link given as Candidate Statistics and click over it. As user takes this action, the form named as CANDIDATE STATISTICS will open. 5. The user can enter the values in the form fields and then click on the button ‘Save’. 6. The user can use the button ‘Back’ to move to the previous screen. What happens when the form is submitted If user wants to save/update the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 130 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 64 : Candidate Statistics> Messages S. No. Message 1. Are you sure want to save you Reason Expected Action The user has clicked on Press ‘OK’ to save or cancel to ‘Save’ button abort the process. Table 40 : Candidate Statistics> Messages 5.1.26 MASTER DATA MODULES (State Master) General Description State Master Form can be used to enter the master data related with the State. Only an authorized user can view and edit the master data related with the State. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 131 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 65 : State Master Fields Description S. No. 1. Field Name Explanation State Code Description- The user can enter the state code. Validation- Only numbers can be entered. NIC-DDUGKY - USER MANUAL 1.1 PAGE 132 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 2. State Name Description- The user can enter the State Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 3. Short Name Description- The user can enter the Short Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 4. Center Share% Description- The user can enter the Center Share in percentage. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 5. State Share% Description- The user can enter the State Share in percentage. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 6. SC+ST% Description- The user can enter the percentage on SC+ST. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 7. Minority% Description- The user can enter the percentage of Minority. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 8. Woman% Description- The user can enter the percentage of Woman. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 41 : State Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. NIC-DDUGKY - USER MANUAL 1.1 PAGE 133 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of State Master, move the cursor on the link given as State Master and click over it. As you take this action, the form named as State Master will open. 5. The user can enter the values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save/update the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, you may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 66 : State Master> Messages S. No. Message Reason NIC-DDUGKY - USER MANUAL 1.1 PAGE 134 OF 160 Expected Action RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Message 1. Please enter State Code DDU-GKY USER MANUAL VERSION 1.1 Reason Expected Action The user has not entered The user needs to enter the State the State Code Code in the given text box. Table 42 : State Master > Messages 5.1.27 MASTER DATA MODULES (Special Area Master) General Description Special Area Master link can be used to enter the special area master data related with the State. Only an authorized user can view and edit the special area master data related with the State. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 67 : Special Area Master Fields Description S. No. 1. Field Name Explanation Special Area Code Description- The user can enter the Special Area Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. Special Area Name Description- The user can enter the Special Area Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. Table 43 : Special Area Master Form Fields Description Form Flow NIC-DDUGKY - USER MANUAL 1.1 PAGE 135 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Special Area Master, move the cursor on the link given as Special Area Master and click over it. As user takes this action, the form named as Special Area Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save/update the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 68 : Special Area Master> Messages S. No. Message Reason Expected Action 1. Please enter Special The user has not entered The user needs to enter the Area Code the Special Area Code Special Area Code in the given text box. Table 44 : Special Area Master > Messages 5.1.28 MASTER DATA MODULES (District Master) General Description District Master link can be used to enter the district master data for a State. Only an authorized user can view and edit the district master data. NIC-DDUGKY - USER MANUAL 1.1 PAGE 136 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 69 : District Master Fields Description S. No. 1. Field Name Explanation District Code Description- The user can enter the District Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. District Name Description- The user can enter the District Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 3. State Description- The user can select the State from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. Special Area Description- The user can select the Special Area from the drop down list. NIC-DDUGKY - USER MANUAL 1.1 PAGE 137 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Type of Special Area Description- The user can select the Type of Special Area from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 45 : District Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of District Master, move the cursor on the link given as District Master and click over it. As user takes this action, the form named as District Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 70 : District Master> Messages NIC-DDUGKY - USER MANUAL 1.1 PAGE 138 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Message Reason Expected Action 1. Please enter district The user has not entered The user needs to enter the district Code the district Code Code in the given text box. Table 46 : District Master > Messages 5.1.29 MASTER DATA MODULES (Designation Master) General Description Designation Master link can be used to enter the Designation master data for a State. Only an authorized user can view and edit the Designation Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 71 : Designation Master Fields Description S. No. 1. Field Name Explanation Designation Code Description- The user can enter the Designation Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. Designation Name Description- The user can enter the Designation Name. Validation- Only alphabets can be entered. NIC-DDUGKY - USER MANUAL 1.1 PAGE 139 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. Table 47 : Designation Master Form Fields Description Form Flow 1. The user needs to Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Designation Master, he/she needs to move the cursor on the link given as Designation Master and click over it. As user takes this action, the form named as Designation Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 72 : Designation Master> Messages S. No. Message 1. Please enter Designation Code Reason Expected Action The user has not entered The user needs to enter the the Designation Code Designation Code in the given text box. Table 48 : Designation Master > Messages NIC-DDUGKY - USER MANUAL 1.1 PAGE 140 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5.1.30 MASTER DATA MODULES (CTSA Master) General Description CTSA Master link can be used to enter the CTSA master data for a State. Only an authorized user can view and edit the CTSA Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 73 : CTSA Master Fields Description S. No. 1. Field Name Explanation CTSA Name Description- The user can enter the CTSA Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. CTSA Code Description- The user can enter the CTSA Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 49 : CTSA Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. NIC-DDUGKY - USER MANUAL 1.1 PAGE 141 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 4. If user wants to view or update details of CTSA Master, move the cursor on the link given as CTSA Master and click over it. As user takes this action, the form named as CTSA Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, you may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 74 : CTSA Master> Messages S. No. Message Reason Expected Action 1. Please fill Ctsa name The user has not entered The user needs to enter the Ctsa the Ctsa name name in the given text box. Table 50 : CTSA Master > Messages 5.1.31 MASTER DATA MODULES (TSA Master) General Description CTSA Master link can be used to enter the TSA master data for a State. Only an authorized user can view and edit the TSA Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 142 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 75 : TSA Master Fields Description S. No. 1. Field Name Explanation TSA Name Description- The user can enter the TSA Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. TSA Code Description- The user can enter the TSA Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 51 : TSA Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of TSA Master, he/she needs to move the cursor on the link given as TSA Master and click over it. As user takes this action, the form named as TSA Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: NIC-DDUGKY - USER MANUAL 1.1 PAGE 143 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 76 : TSA Master> Messages S. No. Message Reason Expected Action 1. Please fill Tsa name The user has not entered The user needs to enter the Tsa the Tsa name name in the given text box. Table 52 : TSA Master > Messages 5.1.32 MASTER DATA MODULES (Appraisal Agency Master) General Description Appraisal Agency Master link can be used to enter the Appraisal Agency master data for a State. Only an authorized user can view and edit the Appraisal Agency Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 77 : Appraisal Agency Master Fields Description S. No. Field Name Explanation NIC-DDUGKY - USER MANUAL 1.1 PAGE 144 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. 1. DDU-GKY USER MANUAL VERSION 1.1 Field Name Explanation Appraisal Agency Name Description- The user can enter the Appraisal Agency Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. Appraisal Agency Code Description- The user can enter the Appraisal Agency Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 53 : Appraisal Agency Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Appraisal Agency Master, he/she needs to move the cursor on the link given as Appraisal Agency Master and click over it. As user takes this action, the form named as Appraisal Agency Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 78 : Appraisal Agency Master> Messages S. No. Message Reason NIC-DDUGKY - USER MANUAL 1.1 PAGE 145 OF 160 Expected Action RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 S. No. Message Reason Expected Action 1. Please fill Appraisal The user has not entered The user needs to enter the Agency name the Appraisal Agency name Appraisal Agency name in the given text box. Table 54 : Appraisal Agency Master > Messages 5.1.33 MASTER DATA MODULES (Assessment Body Master) General Description Assessment Body Master link can be used to enter the Assessment Body master data for a State. Only an authorized user can view and edit the Assessment Body Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 79 : Assessment Body Master Fields Description S. No. 1. Field Name Explanation Assessment Body Name Description- The user can enter the Assessment Body Name. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. Assessment Body Code Description- The user can enter the Assessment Body NIC-DDUGKY - USER MANUAL 1.1 PAGE 146 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Code. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 55 : Assessment Body Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Assessment Body Master, he/she needs to move the cursor on the link given as Assessment Body Master and click over it. As user takes this action, the form named as Assessment Body Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 80 : Assessment Body Master> Messages S. No. Message Reason NIC-DDUGKY - USER MANUAL 1.1 PAGE 147 OF 160 Expected Action RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Message 1. Please DDU-GKY fill Assessment Body USER MANUAL VERSION 1.1 Reason Expected Action The user has not entered The user needs to enter the the Assessment Body name Assessment Body name in the name given text box. Table 56 : Assessment Body Master > Messages 5.1.34 MASTER DATA MODULES (Sanction Post Master) General Description Sanction Post Master link can be used to enter the Sanction Post master data for a State. Only an authorized user can view and edit the Sanction Post Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 81 : Sanction Post Master Fields Description S. No. 1. Field Name Explanation State Name Description- The user can select the State Name from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 2. Designation Description- The user can select the designation from the drop down list. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 148 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 3. No. of Post Description- The user can enter the number of post in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 57 : Sanction Post Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Sanction Post Master, move the cursor on the link given as Sanction Post Master and click over it. As user takes this action, the form named as Sanction Post Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, he/she needs to click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 82 : Sanction Post Master> Messages S. No. Message Reason NIC-DDUGKY - USER MANUAL 1.1 PAGE 149 OF 160 Expected Action RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Message 1. Are you sure DDU-GKY you want to Save? USER MANUAL VERSION 1.1 Reason Expected Action The user has selected the The user needs to click on the values for all the fields and button ‘OK’ to confirm or the user clicked on the button ‘Save’ can click on the button ‘Cancel’ to abort the process. Table 58 : Sanction Post Master > Messages 5.1.35 MASTER DATA MODULES (Certifying Agency Master) General Description Certifying Agency Master link can be used to enter the Certifying Agency master data for a State. Only an authorized user can view and edit the Certifying Agency Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 83 : Certifying Agency Master Fields Description S. No. 1. Field Name Explanation Certifying Agency Name Description- The user can enter the Certifying Agency Name in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. Certifying Agency Code Description- The user can enter the Certifying Agency code in the given text box. Validation- Only numbers can be entered. NIC-DDUGKY - USER MANUAL 1.1 PAGE 150 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. Table 59 : Sanction Post Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Certifying Agency Master, move the cursor on the link given as Certifying Agency Master and click over it. As user take this action, the form named as Certifying Agency Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages While working with the form, user may encounter some messages. Expected actions for the removal of errors are given in the table below: Figure 84 : Certifying Agency Master> Messages S. No. Message Reason Expected Action 1. Please fill Certifying The user has not entered The user needs to enter the Agency Name the Certifying Agency name Certifying Agency Name in the in the given text box given text box. Table 60 : Certifying Agency Master > Messages 5.1.36 MASTER DATA MODULES (Project Type Master) General Description NIC-DDUGKY - USER MANUAL 1.1 PAGE 151 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Project Type Master link can be used to enter the Project Type master data for a State. Only an authorized user can view and edit the Project Type Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 85 : Project Type Master Fields Description S. No. 1. Field Name Explanation Project Type Code Description- The user can enter the Project Type Code in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. Project Type Name Description- The user can enter the Project Type Name in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. Table 61 : Project Type Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Project Type Master, move the cursor on the link given as Project Type Master and click over it. As user takes this action, the form named as Project Type Master will open. NIC-DDUGKY - USER MANUAL 1.1 PAGE 152 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages N/A 5.1.37 MASTER DATA MODULES (Sector Master) General Description Sector Master link can be used to enter the Sector master data for a State. Only an authorized user can view and edit the Sector Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 86 : Sector Master Fields Description S. No. 1. Field Name Explanation Sector Code Description- The user can enter the Sector code in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. NIC-DDUGKY - USER MANUAL 1.1 PAGE 153 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. 2. DDU-GKY USER MANUAL VERSION 1.1 Field Name Explanation Sector Name Description- The user can enter the Sector Name in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. Table 62 : Sector Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Sector Master, he/she needs to move the cursor on the link given as Sector Master and click over it. As user takes this action, the form named as Sector Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages N/A 5.1.38 MASTER DATA MODULES (Trade Master) General Description Trade Master link can be used to enter the Trade master data for a State. Only an authorized user can view and edit the Trade Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 154 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 87 : Trade Master Fields Description S. No. 1. Field Name Explanation Trade Code Description- The user can enter the Trade code in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. Trade Name Description- The user can enter the Trade Name in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 3. Sector Name Description- The user can select the sector name from the drop down list. Validation- N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 155 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. Field Name DDU-GKY USER MANUAL VERSION 1.1 Explanation Mandatory/Optional- It’s a mandatory field. 4. Assessment Body Description- The user can select the Assessment Body from the drop down list. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Course Duration (in no. Description- The user can enter the course duration (in no. of Hours) of hours) in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 63 : Trade Master Form Fields Description Form Flow 1. The user needs to login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Trade Master, he/she needs to move the cursor on the link given as Trade Master and click over it. As user takes this action, the form named as Trade Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages N/A 5.1.39 MASTER DATA MODULES (Parliamentary Constituency Master) General Description Parliamentary Constituency Master link can be used to enter the Parliamentary Constituency master data for a State. Only an authorized user can view and edit the Parliamentary Constituency Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot NIC-DDUGKY - USER MANUAL 1.1 PAGE 156 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 Figure 88 : Parliamentary Constituency Master Fields Description S. No. 1. Field Name Explanation Parliamentary Description- Constituency Name Constituency Name in the given text box. The user can enter the Parliamentary Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 2. Parliamentary Description- The user can enter Constituency Code Constituency code in the given text box. the Parliamentary Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. Table 64 : Parliamentary Constituency Master Form Fields Description Form Flow 1. The user needs to Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Parliamentary Constituency Master, he/she needs to move the cursor on the link given as Parliamentary Constituency Master and click over it. As user takes this action, the form named as Parliamentary Constituency Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. NIC-DDUGKY - USER MANUAL 1.1 PAGE 157 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1 What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages N/A 5.1.40 MASTER DATA MODULES (Assembly Constituency Master) General Description Assembly Constituency Master link can be used to enter the Assembly Constituency master data for a State. Only an authorized user can view and edit the Assembly Constituency Master data. Prerequisites The user should have access to DDUGKY portal on the Internet and hold a valid User id and Password to act for DDUGKY. Screen Shot Figure 89 : Assembly Constituency Master Fields Description S. No. 1. Field Name Explanation Assembly Constituency Description- The user can enter the Assembly Constituency Code code in the given text box. Validation- Only numbers can be entered. Mandatory/Optional- It’s a mandatory field. 2. Assembly Constituency Description- The user can enter the Assembly Constituency NIC-DDUGKY - USER MANUAL 1.1 PAGE 158 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE S. No. DDU-GKY USER MANUAL VERSION 1.1 Field Name Explanation Name Name in the given text box. Validation- Only alphabets can be entered. Mandatory/Optional- It’s a mandatory field. 3. State Name Description- This field describes the name of the State. Validation- N/A Mandatory/Optional- It’s a mandatory field. 4. District Name Description- This field describes the name of the district of the State. Validation- N/A Mandatory/Optional- It’s a mandatory field. 5. Parliamentary Description- The user can select the Parliamentary Constituency Name Constituency Name in the given text box. Validation- N/A Mandatory/Optional- It’s a mandatory field. Table 65 : Assembly Constituency Master Form Fields Description Form Flow 1. The user needs to Login on DDUGKY portal by using the authorized user credentials. 2. Move the cursor on the Dashboard option MASTER DATA MODULES and click over it. 3. As user will click on MASTER DATA MODULES, the list of forms associated with this option will get displayed under it. 4. If user wants to view or update details of Assembly Constituency Master, he/she needs to move the cursor on the link given as Assembly Constituency Master and click over it. As user takes this action, the form named as Assembly Constituency Master will open. 5. The user can enter the desired values in the form fields and then click on the button ‘Save’. What happens when the form is submitted If user wants to save the details of the form, click on the button ‘Save’/‘Update’ to save the record. Messages N/A NIC-DDUGKY - USER MANUAL 1.1 PAGE 159 OF 160 RELEASE DATE: 30-04-2017 NATIONAL INFORMATICS CENTRE DDU-GKY NIC-DDUGKY - USER MANUAL 1.1 PAGE 160 OF 160 USER MANUAL VERSION 1.1 RELEASE DATE: 30-04-2017
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