DDUGKY User Manual

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NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1
NIC-DDUGKY - USER MANUAL 1.0 PAGE 1 OF 160 RELEASE DATE: 20-04-2017
DEEN DAYAL UPADHYAYA
GRAMEEN KAUSHALYA
YOJANA (DDU-GKY)
(http://ddugky.gov.in/mprmis/)
User Manual
_____________________________________________________________________________
(NIC-DDUGKY-USER MANUAL V 1.0)
_____________________________________________________________________________
National Informatics Centre
Department of Information Technology
Ministry of Communications & Information Technology
Government of India
No part of this document shall be reproduced without prior
permission of Director General, National Informatics Centre
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Amendment Log
Version no.
Date
Change number
Brief Description
Section Change
1.0
20/04/2017
NIL
Draft
NIL
1.1
28/04/2017
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Table of Content
DEEN DAYAL UPADHYAYA GRAMEEN KAUSHALYA YOJANA (DDU-GKY) ............................................... 1
USER MANUAL ...................................................................................................................................... 1
AMENDMENT LOG ................................................................................................................................ 2
TABLE OF CONTENT .............................................................................................................................. 3
LIST OF FIGURES.................................................................................................................................. 10
LIST OF TABLE ..................................................................................................................................... 13
1 INTRODUCTION ............................................................................................................................... 17
BACKGROUND .............................................................................................................................................. 17
AUDIENCE ................................................................................................................................................... 17
PURPOSE OF THIS DOCUMENT ......................................................................................................................... 18
DOCUMENT ORGANIZATION ........................................................................................................................... 18
CONVENTIONS ............................................................................................................................................. 18
REFERENCES ................................................................................................................................................ 19
DEFINITIONS/GLOSSARY ................................................................................................................................ 19
2 BRIEF OVERVIEW ............................................................................................................................. 23
FEATURES.................................................................................................................................................... 23
STAKE HOLDERS & USERS .............................................................................................................................. 23
LIST OF USERS BASED ON ACCESS PRIVILEGE ....................................................................................................... 24
3 MINIMUM SYSTEM REQUIREMENTS ............................................................................................... 28
4 GENERAL OPERATING INSTRUCTIONS ............................................................................................. 29
GETTING STARTED ........................................................................................................................................ 29
HOME PAGE ................................................................................................................................................ 29
HOW TO LOG-IN ........................................................................................................................................... 29
User Log-in Error Message .................................................................................................................. 30
Problem Reporting .............................................................................................................................. 33
5. SPECIFIC OPERATING INSTRUCTIONS .............................................................................................. 35
5.1 AUTHORIZED USER LOGIN ........................................................................................................................ 36
5.1.1 STATE DETAIL ............................................................................................................................. 36
General Description ............................................................................................................................ 36
Prerequisites ....................................................................................................................................... 36
Screen Shot ......................................................................................................................................... 36
Fields Description ................................................................................................................................ 37
What happens when the form is submitted ....................................................................................... 39
Messages............................................................................................................................................. 39
5.1.2 PROJECT DETAIL ......................................................................................................................... 40
General Description ............................................................................................................................ 40
Prerequisites ....................................................................................................................................... 40
Screen Shot ......................................................................................................................................... 40
Fields Description ................................................................................................................................ 42
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What happens when the form is submitted ....................................................................................... 47
Messages............................................................................................................................................. 47
5.1.3 STATE FINANCIAL DETAIL ........................................................................................................... 48
General Description ............................................................................................................................ 48
Prerequisites ....................................................................................................................................... 48
Screen Shot ......................................................................................................................................... 48
Fields Description ................................................................................................................................ 49
What happens when the form is submitted ....................................................................................... 52
Messages............................................................................................................................................. 52
5.1.4 HR TEAM .................................................................................................................................... 53
General Description ............................................................................................................................ 53
Prerequisites ....................................................................................................................................... 53
Screen Shot ......................................................................................................................................... 53
Fields Description ................................................................................................................................ 55
What happens when the form is submitted ....................................................................................... 58
Messages............................................................................................................................................. 58
5.1.5 STATE ACTION PLAN DETAILS..................................................................................................... 59
General Description ............................................................................................................................ 60
Prerequisites ....................................................................................................................................... 60
Screen Shot ......................................................................................................................................... 60
Fields Description ................................................................................................................................ 60
What happens when the form is submitted ....................................................................................... 65
Messages............................................................................................................................................. 65
5.1.6 Role Master ................................................................................................................................ 66
General Description ............................................................................................................................ 66
Prerequisites ....................................................................................................................................... 66
Screen Shot ......................................................................................................................................... 66
Fields Description ................................................................................................................................ 66
What happens when the form is submitted ....................................................................................... 68
Messages............................................................................................................................................. 68
5.1.7 Form Module Master ................................................................................................................. 68
General Description ............................................................................................................................ 68
Prerequisites ....................................................................................................................................... 69
Screen Shot ......................................................................................................................................... 69
Fields Description ................................................................................................................................ 70
What happens when the form is submitted ....................................................................................... 71
Messages............................................................................................................................................. 71
5.1.8 User Master ............................................................................................................................... 73
General Description ............................................................................................................................ 73
Prerequisites ....................................................................................................................................... 73
Screen Shot ......................................................................................................................................... 73
Fields Description ................................................................................................................................ 74
What happens when the form is submitted ....................................................................................... 76
Messages............................................................................................................................................. 76
5.1.9 Assign Module ............................................................................................................................ 77
General Description ............................................................................................................................ 77
Prerequisites ....................................................................................................................................... 77
Screen Shot ......................................................................................................................................... 77
Fields Description ................................................................................................................................ 78
What happens when the form is submitted ....................................................................................... 81
Messages............................................................................................................................................. 81
5.1.10 Assign Project Mapping............................................................................................................ 82
General Description ............................................................................................................................ 82
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Prerequisites ....................................................................................................................................... 82
Screen Shot ......................................................................................................................................... 82
What happens when the form is submitted ....................................................................................... 82
Messages............................................................................................................................................. 83
5.1.11 Project Sanction Details ........................................................................................................... 83
General Description ............................................................................................................................ 83
Prerequisites ....................................................................................................................................... 83
Screen Shot ......................................................................................................................................... 83
Fields Description ................................................................................................................................ 84
What happens when the form is submitted ....................................................................................... 89
Messages............................................................................................................................................. 89
5.1.12 Trade Target ............................................................................................................................. 89
General Description ............................................................................................................................ 90
Prerequisites ....................................................................................................................................... 90
Screen Shot ......................................................................................................................................... 90
Fields Description ................................................................................................................................ 90
What happens when the form is submitted ....................................................................................... 92
Messages............................................................................................................................................. 92
5.1.13 District Target........................................................................................................................... 92
General Description ............................................................................................................................ 92
Prerequisites ....................................................................................................................................... 92
Screen Shot ......................................................................................................................................... 92
Fields Description ................................................................................................................................ 93
What happens when the form is submitted ....................................................................................... 94
Messages............................................................................................................................................. 94
5.1.14 PPWS (Entry Form) ................................................................................................................... 94
General Description ............................................................................................................................ 94
Prerequisites ....................................................................................................................................... 95
Screen Shot ......................................................................................................................................... 95
Fields Description ................................................................................................................................ 95
What happens when the form is submitted ....................................................................................... 96
Messages............................................................................................................................................. 96
5.1.15 Batch Creation ......................................................................................................................... 96
General Description ............................................................................................................................ 97
Prerequisites ....................................................................................................................................... 97
Screen Shot ......................................................................................................................................... 97
Fields Description ................................................................................................................................ 97
What happens when the form is submitted ..................................................................................... 100
Messages........................................................................................................................................... 100
5.1.16 Batch Completion................................................................................................................... 100
General Description .......................................................................................................................... 100
Prerequisites ..................................................................................................................................... 101
Screen Shot ....................................................................................................................................... 101
Fields Description .............................................................................................................................. 101
What happens when the form is submitted ..................................................................................... 104
Messages........................................................................................................................................... 104
5.1.17 Training Centre Setup ............................................................................................................ 104
General Description .......................................................................................................................... 105
Prerequisites ..................................................................................................................................... 105
Screen Shot ....................................................................................................................................... 105
Fields Description .............................................................................................................................. 105
What happens when the form is submitted ..................................................................................... 108
Messages........................................................................................................................................... 108
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5.1.18 Tc Setup Due Diligence (Training Center Due Diligence) ....................................................... 108
General Description .......................................................................................................................... 108
Prerequisites ..................................................................................................................................... 109
Screen Shot ....................................................................................................................................... 109
Fields Description .............................................................................................................................. 109
What happens when the form is submitted ..................................................................................... 111
Messages........................................................................................................................................... 111
5.1.19 Tc Setup Trade ....................................................................................................................... 111
General Description .......................................................................................................................... 111
Prerequisites ..................................................................................................................................... 112
Screen Shot ....................................................................................................................................... 112
Fields Description .............................................................................................................................. 112
What happens when the form is submitted ..................................................................................... 113
Messages........................................................................................................................................... 113
5.1.20 Ppws achievement (Placed) ................................................................................................... 114
General Description .......................................................................................................................... 114
Prerequisites ..................................................................................................................................... 114
Screen Shot ....................................................................................................................................... 114
Fields Description .............................................................................................................................. 114
What happens when the form is submitted ..................................................................................... 115
Messages........................................................................................................................................... 116
5.1.21 MONITORING (Inspection) ..................................................................................................... 116
General Description .......................................................................................................................... 116
Prerequisites ..................................................................................................................................... 116
Screen Shot ....................................................................................................................................... 116
Fields Description .............................................................................................................................. 116
What happens when the form is submitted ..................................................................................... 118
Messages........................................................................................................................................... 118
5.1.22 MONITORING (Installment) ................................................................................................... 119
General Description .......................................................................................................................... 119
Prerequisites ..................................................................................................................................... 119
Screen Shot ....................................................................................................................................... 119
Fields Description .............................................................................................................................. 119
What happens when the form is submitted ..................................................................................... 120
Messages........................................................................................................................................... 121
5.1.23 MONITORING (Project Alerts) ................................................................................................ 121
General Description .......................................................................................................................... 121
Prerequisites ..................................................................................................................................... 121
Screen Shot ....................................................................................................................................... 121
Fields Description .............................................................................................................................. 122
What happens when the form is submitted ..................................................................................... 124
Messages........................................................................................................................................... 124
5.1.24 MONITORING (Project Penalties) ........................................................................................... 124
General Description .......................................................................................................................... 124
Prerequisites ..................................................................................................................................... 124
Screen Shot ....................................................................................................................................... 124
Fields Description .............................................................................................................................. 125
What happens when the form is submitted ..................................................................................... 127
Messages........................................................................................................................................... 127
5.1.25 MONITORING (Candidate Statistics) ...................................................................................... 127
General Description .......................................................................................................................... 127
Prerequisites ..................................................................................................................................... 127
Screen Shot ....................................................................................................................................... 128
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Fields Description .............................................................................................................................. 128
What happens when the form is submitted ..................................................................................... 130
Messages........................................................................................................................................... 130
5.1.26 MASTER DATA MODULES (State Master)............................................................................... 131
General Description .......................................................................................................................... 131
Prerequisites ..................................................................................................................................... 131
Screen Shot ....................................................................................................................................... 131
Fields Description .............................................................................................................................. 132
What happens when the form is submitted ..................................................................................... 134
Messages........................................................................................................................................... 134
5.1.27 MASTER DATA MODULES (Special Area Master) ................................................................... 135
General Description .......................................................................................................................... 135
Prerequisites ..................................................................................................................................... 135
Screen Shot ....................................................................................................................................... 135
Fields Description .............................................................................................................................. 135
What happens when the form is submitted ..................................................................................... 136
Messages........................................................................................................................................... 136
5.1.28 MASTER DATA MODULES (District Master) ........................................................................... 136
General Description .......................................................................................................................... 136
Prerequisites ..................................................................................................................................... 137
Screen Shot ....................................................................................................................................... 137
Fields Description .............................................................................................................................. 137
What happens when the form is submitted ..................................................................................... 138
Messages........................................................................................................................................... 138
5.1.29 MASTER DATA MODULES (Designation Master) .................................................................... 139
General Description .......................................................................................................................... 139
Prerequisites ..................................................................................................................................... 139
Screen Shot ....................................................................................................................................... 139
Fields Description .............................................................................................................................. 139
What happens when the form is submitted ..................................................................................... 140
Messages........................................................................................................................................... 140
5.1.30 MASTER DATA MODULES (CTSA Master) ............................................................................... 141
General Description .......................................................................................................................... 141
Prerequisites ..................................................................................................................................... 141
Screen Shot ....................................................................................................................................... 141
Fields Description .............................................................................................................................. 141
What happens when the form is submitted ..................................................................................... 142
Messages........................................................................................................................................... 142
5.1.31 MASTER DATA MODULES (TSA Master) ................................................................................. 142
General Description .......................................................................................................................... 142
Prerequisites ..................................................................................................................................... 142
Screen Shot ....................................................................................................................................... 142
Fields Description .............................................................................................................................. 143
What happens when the form is submitted ..................................................................................... 143
Messages........................................................................................................................................... 143
5.1.32 MASTER DATA MODULES (Appraisal Agency Master) ........................................................... 144
General Description .......................................................................................................................... 144
Prerequisites ..................................................................................................................................... 144
Screen Shot ....................................................................................................................................... 144
Fields Description .............................................................................................................................. 144
What happens when the form is submitted ..................................................................................... 145
Messages........................................................................................................................................... 145
5.1.33 MASTER DATA MODULES (Assessment Body Master) ........................................................... 146
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General Description .......................................................................................................................... 146
Prerequisites ..................................................................................................................................... 146
Screen Shot ....................................................................................................................................... 146
Fields Description .............................................................................................................................. 146
What happens when the form is submitted ..................................................................................... 147
Messages........................................................................................................................................... 147
5.1.34 MASTER DATA MODULES (Sanction Post Master) ................................................................. 148
General Description .......................................................................................................................... 148
Prerequisites ..................................................................................................................................... 148
Screen Shot ....................................................................................................................................... 148
Fields Description .............................................................................................................................. 148
What happens when the form is submitted ..................................................................................... 149
Messages........................................................................................................................................... 149
5.1.35 MASTER DATA MODULES (Certifying Agency Master) ........................................................... 150
General Description .......................................................................................................................... 150
Prerequisites ..................................................................................................................................... 150
Screen Shot ....................................................................................................................................... 150
Fields Description .............................................................................................................................. 150
What happens when the form is submitted ..................................................................................... 151
Messages........................................................................................................................................... 151
5.1.36 MASTER DATA MODULES (Project Type Master) ................................................................... 151
General Description .......................................................................................................................... 151
Prerequisites ..................................................................................................................................... 152
Screen Shot ....................................................................................................................................... 152
Fields Description .............................................................................................................................. 152
What happens when the form is submitted ..................................................................................... 153
Messages........................................................................................................................................... 153
5.1.37 MASTER DATA MODULES (Sector Master) ............................................................................. 153
General Description .......................................................................................................................... 153
Prerequisites ..................................................................................................................................... 153
Screen Shot ....................................................................................................................................... 153
Fields Description .............................................................................................................................. 153
What happens when the form is submitted ..................................................................................... 154
Messages........................................................................................................................................... 154
5.1.38 MASTER DATA MODULES (Trade Master) .............................................................................. 154
General Description .......................................................................................................................... 154
Prerequisites ..................................................................................................................................... 154
Screen Shot ....................................................................................................................................... 154
Fields Description .............................................................................................................................. 155
What happens when the form is submitted ..................................................................................... 156
Messages........................................................................................................................................... 156
5.1.39 MASTER DATA MODULES (Parliamentary Constituency Master) .......................................... 156
General Description .......................................................................................................................... 156
Prerequisites ..................................................................................................................................... 156
Screen Shot ....................................................................................................................................... 156
Fields Description .............................................................................................................................. 157
What happens when the form is submitted ..................................................................................... 158
Messages........................................................................................................................................... 158
5.1.40 MASTER DATA MODULES (Assembly Constituency Master) .................................................. 158
General Description .......................................................................................................................... 158
Prerequisites ..................................................................................................................................... 158
Screen Shot ....................................................................................................................................... 158
Fields Description .............................................................................................................................. 158
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What happens when the form is submitted ..................................................................................... 159
Messages........................................................................................................................................... 159
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List of Figures
Figure 1: Home Page .................................................................................................................... 29
Figure 2 : User Log-in Screen ....................................................................................................... 30
Figure 3 : User Log-in Error Message ........................................................................................... 31
Figure 4 : User Log-in Error Message ....................................................................................... 31
Figure 5 : User Log-in Error Message ....................................................................................... 32
Figure 6 : User Log-in Error Message ....................................................................................... 32
Figure 7 : Problem Reporting ..................................................................................................... 33
Figure 8 : Problem Reporting ..................................................................................................... 34
Figure 9 : SRLM Admin Dashboard ........................................................................................... 36
Figure 10 : SRLM Admin> STATE DETAIL ................................................................................ 36
Figure 9 : STATE DETAIL> Messages ....................................................................................... 40
Figure 12 : PROJECT DETAIL .................................................................................................... 41
Figure 13 : PROJECT DETAIL (Add New) ................................................................................. 41
Figure 14 : PROJECT DETAIL (Update) ..................................................................................... 42
Figure 13 : PROJECT DETAIL> Messages ................................................................................ 47
Figure 14 : PROJECT DETAIL> Messages ................................................................................ 48
Figure 17 : STATE FINANCIAL DETAIL ..................................................................................... 49
Figure 18 : STATE FINANCIAL DETAIL> Messages ................................................................. 53
Figure 19 : HR Team .................................................................................................................... 54
Figure 20 : HR Team (Add New) ................................................................................................. 54
Figure 19 : HR Team (Update) .................................................................................................... 55
Figure 22 : HR TEAM > Messages .............................................................................................. 59
Figure 23 : HR TEAM > Messages .............................................................................................. 59
Figure 24 : STATE ACTION PLAN DETAILS ............................................................................. 60
Figure 23 : STATE ACTION PLAN DETAIL> Messages ........................................................... 65
Figure 26 : Role Master ............................................................................................................... 66
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Figure 27 : Role Master> Messages ........................................................................................... 68
Figure 28 : Form Module Master ................................................................................................ 69
Figure 29 : Form Module Master ................................................................................................ 69
Figure 30 : Form Module Master> Messages ............................................................................ 72
Figure 31 : Form Module Master> Messages ............................................................................ 72
Figure 32 : User Master ............................................................................................................... 73
Figure 33 : User Master> Messages .......................................................................................... 77
Figure 34 : Assign Module .......................................................................................................... 78
Figure 36 : Assign Module> Messages ..................................................................................... 81
Figure 37 : Assign Project Mapping .......................................................................................... 82
Figure 38 : Project Sanction Details .......................................................................................... 83
Figure 39 : Project Sanction Details (Add New) ....................................................................... 84
Figure 40 : Project Sanction Details> Messages ...................................................................... 89
Figure 41 : Trade Target .............................................................................................................. 90
Figure 42 : Trade Target .............................................................................................................. 90
Figure 42 : District Target ........................................................................................................... 93
Figure 43 : District Target ........................................................................................................... 93
Figure 44 : District Target (Add Row) ........................................................................................ 93
Figure 45 : PPWS> Entry Form .................................................................................................. 95
Figure 46 : Batch Creation .......................................................................................................... 97
Figure 47 : Batch Creation (Add New) ....................................................................................... 97
Figure 48 : Batch Completion ................................................................................................... 101
Figure 49 : Training Center Details .......................................................................................... 105
Figure 50 : Training Center Details (Add New) ....................................................................... 105
Figure 51 : Training Center Due Diligence .............................................................................. 109
Figure 52 : Training Center Due Diligence (Add New) ........................................................... 109
Figure 53 : TC Setup Trade ....................................................................................................... 112
Figure 54 : TC Setup Trade (Add Row) .................................................................................... 112
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Figure 51 : Ppws achievement (Placed) .................................................................................. 114
Figure 56 : Inspection ............................................................................................................... 116
Figure 57 : Inspection .................................................................................................................. 116
Figure 54 : Installment .............................................................................................................. 119
Figure 59 : Project Alerts .......................................................................................................... 121
Figure 55 : Project Alerts .......................................................................................................... 122
Figure 56 : Project Penalties .................................................................................................... 125
Figure 57 : Project Penalties .................................................................................................... 125
Figure 63 : Candidate Statistics ............................................................................................... 128
Figure 59 : Candidate Statistics> Messages........................................................................... 131
Figure 60 : State Master ............................................................................................................ 132
Figure 61 : State Master> Messages ........................................................................................ 134
Figure 62 : Special Area Master ............................................................................................... 135
Figure 63 : Special Area Master> Messages ........................................................................... 136
Figure 64 : District Master ........................................................................................................ 137
Figure 65 : District Master> Messages .................................................................................... 138
Figure 66 : Designation Master ................................................................................................ 139
Figure 67 : Designation Master> Messages ............................................................................ 140
Figure 68 : CTSA Master ........................................................................................................... 141
Figure 69 : CTSA Master> Messages ....................................................................................... 142
Figure 70 : TSA Master .............................................................................................................. 143
Figure 71 : TSA Master> Messages ......................................................................................... 144
Figure 72 : Appraisal Agency Master ...................................................................................... 144
Figure 73 : Appraisal Agency Master> Messages .................................................................. 145
Figure 74 : Assessment Body Master ..................................................................................... 146
Figure 75 : Assessment Body Master> Messages ................................................................. 147
Figure 76 : Sanction Post Master ............................................................................................. 148
Figure 77 : Sanction Post Master> Messages ........................................................................ 149
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Figure 78 : Certifying Agency Master ...................................................................................... 150
Figure 79 : Certifying Agency Master> Messages ................................................................. 151
Figure 80 : Project Type Master ............................................................................................... 152
Figure 81 : Sector Master .......................................................................................................... 153
Figure 82 : Trade Master ........................................................................................................... 155
Figure 81 : Parliamentary Constituency Master ..................................................................... 157
Figure 89 : Assembly Constituency Master ............................................................................ 158
List of Table
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Table 1 : Log-in Error Message ............................................................................................................ 33
Table 2 : STATE DETAILS Form Fields Description ............................................................................ 38
Table 3 : STATE DETAIL> Messages .................................................................................................. 40
Table 2 : PROJECT SETUP> PROJECT DETAIL Form Fields Description ........................................ 45
Table 5 : PROJECT DETAIL> Messages ............................................................................................. 48
Table 6 : STATE FINANCIAL DETAIL Form Fields Description ........................................................... 51
Table 7 : STATE FINANCIAL DETAIL> Messages ............................................................................ 53
Table 8 : HR Team Form Fields Description ......................................................................................... 57
Table 9 : HR Team> Messages ............................................................................................................ 59
Table 10 : STATE ACTION PLAN DETAILS Form Fields Description ................................................. 63
Table 11 : STATE ACTION PLAN DETAIL> Messages ..................................................................... 65
Table 12 : Role Master Form Fields Description................................................................................... 67
Table 13 : Role Master> Messages .................................................................................................... 68
Table 14 : Form Module Master Form Fields Description .................................................................... 71
Table 15 : Form Module Master> Messages ..................................................................................... 73
Table 16 : User Master Form Fields Description .................................................................................. 75
Table 17 : User Master> Messages.................................................................................................... 77
Table 16 : Assign Module Form Fields Description .............................................................................. 80
Table 19 : Assign Form Modules> Messages .................................................................................. 82
Table 20 : Project Sanction Details Form Fields Description ................................................................ 88
Table 21 : Project Sanction Details> Messages ............................................................................... 89
Table 24 : Trade Target Form Fields Description ................................................................................. 92
Table 25 : Trade Target Form Fields Description ................................................................................. 94
Table 24 : PPWS> Entry Form Fields Description ................................................................................ 96
Table 25 : Batch Creation Form Fields Description ............................................................................ 100
Table 26 : Batch Creation Form Fields Description ............................................................................ 104
Table 26 : Training Center Setup Form Fields Description ................................................................. 108
Table 28 : Training Center Due Diligence Form Fields Description.................................................... 111
Table 28 : TC Setup Trade Form Fields Description .......................................................................... 113
Table 30 : Ppws achievement (Placed) Form Fields Description ....................................................... 115
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Table 33 : Inspection Form Fields Description .................................................................................... 118
Table 34 : Inspection> Messages ....................................................................................................... 119
Table 33 : Installment Form Fields Description ................................................................................... 120
Table 36 : Installment> Messages ...................................................................................................... 121
Table 35 : Project Alerts Form Fields Description .............................................................................. 123
Table 38 : Project Alerts> Messages .................................................................................................. 124
Table 37 : Project Penalties Form Fields Description ......................................................................... 126
Table 38 : Project Penalties> Messages ......................................................................................... 127
Table 39 : Candidate Statistics Form Fields Description .................................................................... 130
Table 40 : Candidate Statistics> Messages .................................................................................... 131
Table 41 : State Master Form Fields Description................................................................................ 133
Table 42 : State Master > Messages ................................................................................................ 135
Table 43 : Special Area Master Form Fields Description ................................................................... 135
Table 44 : Special Area Master > Messages ................................................................................... 136
Table 45 : District Master Form Fields Description ............................................................................. 138
Table 46 : District Master > Messages ............................................................................................ 139
Table 47 : Designation Master Form Fields Description ..................................................................... 140
Table 48 : Designation Master > Messages .................................................................................... 140
Table 49 : CTSA Master Form Fields Description .............................................................................. 141
Table 50 : CTSA Master > Messages ............................................................................................... 142
Table 51 : TSA Master Form Fields Description ................................................................................. 143
Table 50 : TSA Master > Messages ................................................................................................. 144
Table 53 : Appraisal Agency Master Form Fields Description ............................................................ 145
Table 54 : Appraisal Agency Master > Messages .......................................................................... 146
Table 55 : Assessment Body Master Form Fields Description ........................................................... 147
Table 56 : Assessment Body Master > Messages ......................................................................... 148
Table 57 : Sanction Post Master Form Fields Description .................................................................. 149
Table 58 : Sanction Post Master > Messages ................................................................................ 150
Table 59 : Sanction Post Master Form Fields Description .................................................................. 151
Table 60 : Certifying Agency Master > Messages .......................................................................... 151
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Table 61 : Project Type Master Form Fields Description .................................................................... 152
Table 62 : Sector Master Form Fields Description ............................................................................. 154
Table 63 : Trade Master Form Fields Description .............................................................................. 156
Table 62 : Parliamentary Constituency Master Form Fields Description ............................................ 157
Table 65 : Assembly Constituency Master Form Fields Description .................................................. 159
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1 Introduction
Background
Government of India has set up a target to provide skill training to 500 million of its youth by 2022.
Several Ministries have been assigned targets for skilling India’s youth to contribute to the
Government’s vision for making India the skill capital of the world.
Ministry of Rural Development (MoRD) has initiated the Deen Dayal Upadhyaya Grameen Kaushalya
Yojana (DDU-GKY) as a skill training and placement program for youth aged between 15 to 35 years
living in rural areas. The program emphasizes on sustainable employment through the prominence
and incentives given to post-placement tracking, retention and career progression.
For administrative authorities and Project Implementation Agencies (PIAs) involved in training and
placement under DDU-GKY, there were no end-to-end, workflow-based system to facilitate online
management of training and placement. To fulfill it, this portal has been developed for DDU-GKY.
It will help MoRD, SRLM administrative authorities and organizations involved in managing the
training and placement needs/demands of the rural youth. Such detailed need capturing of training
and placement can lead to sizing the demand and preparation of training and placement plan.
The portal acts as a single platform for MoRD, other Administrative authorities and Training Agencies
to manage co-funding and implementation support to DDU-GKY in States.
SRLM Admin can plan for providing skill training to youth living in rural areas. This portal helps them
to identify the focus areas related to SC/ST, minorities and women. They can set separate targets for
special groups such as PWD, victims of trafficking, manual scavengers, trans-genders, rehabilitated
bonded labor and other vulnerable groups.
Project Implementation Agency (PIA) can share information on training venue, infrastructure, special
areas, faculty, resource material availability etc. with MoRD and SRLM authorities with the help of this
portal.
Audience
The audience of this document includes the various stakeholders involved in the DDU-GKY at various
levels of government which include:
MoRD, Govt. of India running the DDU-GKY
State Rural Livelihood Mission (SRLM) authorities
District level Authorities
Project Approval Committee
Project Implementation Agencies (PIAs) involved in the implementation of DDU-GKY
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Purpose of this document
This document attempts to describe the operational aspects of DDUGKY with a view to assist all
those who will be using DDUGKY application. The document provides step-wise instructions for
handling various aspects of the software with visual screens for easy and better understanding. It also
describes the error messages encountered while working with the software with appropriate remedial
actions required to be taken by the user.
Document Organization
The document is divided in five chapters.
Chapter 1: Introduction This Chapter provides an Introduction to the document describing the
background, intended audience, purpose of the document, conventions adopted in the document,
references and contact address for reporting the problems encountered (if any) while using the
software or related with this document.
Chapter 2: Brief Overview This Chapter gives an overview of the software with a broad list of
features offered by it.
Chapter 3: Minimum System Requirements This chapter provides information about the minimum
system requirements.
Chapter 4: General/Common Operating Instructions This chapter provides the general operating
instructions that are common across the package.
Chapter 5: Specific Operating Instructions This Chapter provides specific operating instructions
for each of the features offered by the software. The feature description includes a general description
of the feature, screen description wherever applicable, step-wise instructions for carrying out the
operation, what happens after the operation is successfully executed, what more can be done from
the current screen and a list of messages that the user might encounter while carrying out the
operation.
Conventions
The document follows the font settings for Chapter Heading, Sub-Headings at various levels and text
as indicated below:
Chapter Heading Style h1, Arial Black 16 pt
Sub-Heading Level 1 Style H2, Arial Black 14 pt
Sub-Heading Level 2 Arial Black, 12 pt
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Sub-Heading Level 3 Arial, 10 pt, Bold
Body Text Arial, 10 pt
The labels related to text fields, buttons, icons etc. have been indicated in bold in the document text.
References
1. User Manual Template (NIC-TPL-004 version 1.1) prescribed as per NIC Quality Standards.
Definitions/Glossary
This section gives a glossary of terms used in the rest of the document.
Term
AP
APL
BPL
CAG
CAPART
CBOs
COO
CRP
CSOs
CTSA
DONER
DRDA
DSS
DDU-GKY
EC
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ERP
Enterprise Resource Planning
FMS
GOI
GP
IAP
IAY
ICDS
ICT
IEC
IFD
IRDP
IT
ITI
LWE
LQAS
MES
MGNREGA
MIS
MoRD
MOU
MSP
MSME
NABARD
NABCONS
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NAG
National Advisory Group
NCVT
NIRD
NIOS
NMMU
NRHM
NRLM
NSDC
NSDA
NSDM
NSAP
OJT
PAC
PFMS
PIAs
PIP
PRI
PWD
RD
RL
SRLM
SC/ST
SGSY
SHG
SPIP
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SSP
Single State Project
TSA
UC
YP
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2 Brief Overview
Features
Brief description of the features that will be offered by DDUGKY portal is given below:
1. Deen Dayal Upadhyaya Grameen Kaushalya Yojana The user can access the portal by
entering the url http://www.ddugky.gov.in/mprmis/ in the address bar of the web browser.
2. A simple system- DDUGKY portal is a simple system.
3. Monitoring- MoRD and State Rural Livelihood Mission can monitor the progress.
4. Transparent Monitoring System- The names and other details of the beneficiaries will be
available at all levels and also in public domain.
5. Reports and Analysis- The data can be further analyzed and results can be used for further
improvement in the system.
Stake Holders & Users
Major Stake Holders of Deen Dayal Upadhyaya Grameen Kaushalya Yojana are:
Ministry of Rural Development
Central Technical Support Agency
State Rural Livelihood Mission
Technical Support Agency
Project Implementation Agency
Appraisal Agency
Assessment Body (Certifying Agency)
DDUGKY will have users at different levels. The hierarchy will be such that there will be:
1. Super User
The Super User will have the permission to manage Master data and access control of the users.
2. MoRD User -
The users of Ministry of Rural Development will have the permission to view projects.
3. CTSA
The users of Central Technical Support Agencies (CTSAs) will have permission to view all forms but
they cannot access the Master Data.
4. SRLM ADMIN
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State Rural Livelihood Mission (SRLM) Admin can view all projects of own state. SRLM Admin can
view all forms but cannot edit forms except State Setup, State Sanction, State Financial, State HR
Team.
5. SRLM USER
SRLM Admin can create users at State and District levels. These users can access forms as per
the permission given by SRLM Admin.
6. PIA
Project Implementation Agency (PIA) users can access all the forms but will not be allowed to edit
State Setup, State Sanction, State Financial, State HR Team forms.
The list of forms along with the access privilege of user is given in the table below:
Privilege-- R* Read Only, RW* Read & Write
List of Users based on access privilege
S. No.
Module/Form
Name
MoRD
CTSA
CTSA
User
SRLM
Admin
SRLM
User
PIA
PIA User
1.
State Detail
R
R
R
RW
R
N/A
N/A
2.
Project Detail
R
R
R
RW
R
R
R
3.
State Financial
Detail
R
R
R
RW
R
N/A
N/A
4.
HR Team
R
R
R
RW
R
N/A
N/A
5.
State Action Plan
Details
R
R
R
RW
RW
R
R
6.
Role Master
RW
N/A
N/A
N/A
N/A
N/A
N/A
7.
Form Module
Master
RW
N/A
N/A
N/A
N/A
N/A
N/A
8.
User Master
RW
RW
RW
RW
RW
RW
RW
9.
Assign Module
RW
RW
RW
RW
RW
RW
RW
10.
Assign Project
Mapping
RW
RW
RW
RW
RW
RW
RW
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S. No.
Module/Form
Name
MoRD
CTSA
CTSA
User
SRLM
Admin
SRLM
User
PIA
PIA User
11.
Project Sanction
Details
R
R
R
RW
R
R
R
12.
Trade Target
R
R
R
R
R
RW
RW
13.
District Target
R
R
R
R
R
RW
RW
14.
PPWS
R
R
R
R
R
RW
RW
15.
Batch Creation
R
R
R
R
R
RW
RW
16.
Batch Completion
R
R
R
R
R
RW
RW
17.
Training Center
Setup
R
R
R
R
R
RW
RW
18.
Tc Setup Due
Diligence
R
RW
RW
RW
RW
R
R
19.
Tc Setup Trade
R
R
R
R
R
RW
RW
20.
Ppws achievement
(Placed)
R
R
R
R
R
RW
RW
21.
Monitoring
(Inspection)
R
RW
RW
RW
RW
RW
RW
22.
Monitoring
(Installment)
R
R
R
RW
RW
R
R
23.
Monitoring (Project
Alerts)
R
RW
RW
RW
RW
R
R
24.
Monitoring (Project
Penalties)
R
R
R
RW
RW
R
R
25.
Monitoring
(Candidate
Statistics)
R
R
R
R
R
RW
RW
26.
Master Data
Modules
RW
N/A
N/A
N/A
N/A
N/A
N/A
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S. No.
Module/Form
Name
MoRD
CTSA
CTSA
User
SRLM
Admin
SRLM
User
PIA
PIA User
(State Master)
27.
Master Data
Modules
(Special Area
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
28.
Master Data
Modules
(District Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
29.
Master Data
Modules
(Designation
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
30
Master Data
Modules
(CTSA Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
31
Master Data
Modules
(TSA Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
32
Master Data
Modules
(Appraisal Agency
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
33
Master Data
Modules
(Assessment Body
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
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S. No.
Module/Form
Name
MoRD
CTSA
CTSA
User
SRLM
Admin
SRLM
User
PIA
PIA User
34
Master Data
Modules
(Sanction Post
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
35
Master Data
Modules
(Certifying Agency
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
36
Master Data
Modules
(Project Type
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
37
Master Data
Modules
(Sector Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
38
Master Data
Modules
(Trade Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
39
Master Data
Modules
(Constituency
Master)
RW
N/A
N/A
N/A
N/A
N/A
N/A
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3 Minimum System Requirements
DDUGKY is a web based application, the minimum system requirements for accessing the website
are:
1) Desktop or Laptop computer
2) Internet Connection
3) Web Browser
(i) Google Chrome
(ii) Mozilla Firefox
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4 General Operating Instructions
This section describes the details related to some of the common features which are applicable to all
roles. In particular, it describes the Home Page and the Log in form.
Getting Started
DDUGKY is a web based software application. To invoke the application, type the URL in the Address
Bar of the Browser Window. The Home Page will open as shown in Fig. 1.
Home Page
The Home Page of DDUGKY provides links to the following:
Home- Clicking this link will take you back to the home page from wherever you are.
Login- This option is provided on the upper right side of the Home page screen.
Figure 1: Home Page
How to Log-in
In order to use the privileges according to his/her profile, a User is required to first of all login to the
website using a valid User Id and Password.
When you click on the Log in link, a pop-up window with the following fields will appear (Fig. 2:
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Username This field specifies the username of the user.
Password This field specifies the password of the user.
Word Verification This field is security code for verification of the user.
After filling all the fields in the Log-in form, click on the ‘Login’ button for submitting your credentials.
You will be logged-in after the successful submission of the form.
Figure 2 : User Log-in Screen
What happens when you Successfully Login
After you successfully login, various privileges as per the role assigned to you will be displayed and
you will be allowed to proceed further with the application. You will also get some links as given
below:
Help- This link can be used to get help on a topic related to DDUGKY.
Change Password- This link provides the option to change your password. Click on the option
Change Password and provide the required information about your account to change the old
password.
User Log-in Error Message
You may be prompted with the following messages if you fail to log-in:
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Figure 3 : User Log-in Error Message
Figure 4 : User Log-in Error Message
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Figure 5 : User Log-in Error Message
Figure 6 : User Log-in Error Message
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Login Error Messages
S. No.
Message
Reason
Expected Action
1.
Please enter User Id
and Password
You have not entered User
Id and Password in the
given text boxes
You need to enter User Id and
Password in the given text boxes.
2.
Please enter
Password
You have entered the User
Id but not entered the
Password in the given text
box
You need to enter the Password in
the given text box.
3.
Please enter User Id
You have not entered the
User Id in the given text box
You need to enter the User Id in
the given text box.
4.
Invalid User Id or
Password. Please try
again
You have entered either the
wrong User Id or wrong
Password
You need to enter the correct User
Id and Password combination in
the given text boxes.
Table 1 : Log-in Error Message
Problem Reporting
Figure 7 : Problem Reporting
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Figure 8 : Problem Reporting
The user can report about any problem in accessing any of the form or issues related with the data
entry in forms of the software application. The link for reporting the errors has been provided on the
portal https://www.ddugky.gov.in :
To report any error, the user needs to follow the steps given below:
1. Access DDU-GKY portal on the Internet by entering the url https://www.ddugky.gov.in in the
address bar of the browser.
2. The Home Page of the DDU-GKY portal will appear on the screen.
3. The user needs to move the cursor to the tab Contact Us.
4. As the user will move the cursor on the tab, list of options provided under the tab will appear
in dropdown.
5. The user needs to move the cursor on “MPR Helpdesk” and click on it. After clicking on “MPR
Helpdesk”, a new form will open with the fields for reporting the error. The user can make
entries the form fields and submit the form. The fields marked with * are mandatory.
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5. Specific Operating Instructions
This section describes each role and the forms associated with each role in detail. The format for
the same is given below:
Role Name
General Description A brief description about the role is given.
Form Name.
Pre-conditions- It provides a description of what the user should have done to be able to
successfully use the current form.
Screen Description The screen associated with the form is described. Screen shot is
displayed here. All the fields and buttons in the form are described here. In particular, for each
field the following details are provided:
1. What the field means.
2. Whether it is mandatory or optional?
3. What should be the format or allowed values in the field?
4. Is any special logic/validation associated with the field which the end user must
know?
5. The meaning of various buttons in the form
Brief Description Brief description of the form is given.
How to use the form Here, the flow of the form is explained.
What happens when the form is submitted
Messages Describes the messages which you are likely to face when working on the form,
the reason for the message and expected action from you.
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5.1 Authorized User Login
Figure 9 : SRLM Admin Dashboard
An authorized user can login on DDUGKY portal by using valid user credentials, e.g. State Rural
Livelihood Mission (SRLM) Admin will act as a State level Administrator. SRLM Admin can view all
projects running in the state and edit the forms related to State Setup, State Sanction, Financial, HR
Team, Project Details. Except these forms, SRLM Admin can view all the other forms but cannot edit
them.
5.1.1 STATE DETAIL
General Description
The authorized user of DDUGKY can view State Target Details and based on the privilege the user
can edit the details of the form.
Prerequisites
The user should have access to DDUGKY portal on the Internet and hold a valid User id and
Password to act as an authorized user of DDUGKY.
Screen Shot
Figure 10 : SRLM Admin> STATE DETAIL
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Fields Description
S. No.
Field Name
Explanation
1.
State Name
Description- This field describes the name of the State for
which the user is authorized to access STATE DETAIL.
Validation- N/A
Mandatory/Optional- N/A
2.
Scheme
Description- This field describes the list of name of
Schemes running in the State. Click on the drop down list
box to open the list. The user can change the Scheme (if
required).
Validation- N/A
Mandatory/Optional- It’s an optional field.
3.
Since when Annual Plan
Description- The time since the State Target Details were
set will be displayed under this field. The user can make
changes (if required) and select any other time by using the
calendar control.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
4.
Central Technical
Support Agency
Description- The name of the Central Technical Support
Agency already assigned will be displayed under this field.
The user can make changes (if required) and select any
other Central Technical Support Agency from the drop down
list.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
5.
Appraisal Agency
Description- The name of the Appraisal Agency already
assigned will be displayed under this field. The user can
make changes (if required) and select any other Appraisal
Agency from the drop down list.
Validation- N/A
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S. No.
Field Name
Explanation
Mandatory/Optional- It’s a mandatory field.
6.
Technical Support
Agency Name
Description- The name of the Technical Support Agency
already assigned will be displayed under this field. The user
can make changes (if required) and select any other
Technical Support Agency from the drop down list.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
7.
Status of MIS in State
Description- The Status of MIS in the State will be
displayed under this field. The user can make changes (if
required) and select any other Status from the list.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
8.
Name of
application/Package
Description- The user can enter name of
application/package in the text box given under this field.
Validation- Only alphabetic characters can be entered.
Mandatory/Optional- It’s an optional field.
9.
Whether MIS is SOP
Compliant
Description- The user can select ‘Yes’ or ‘No’ from the drop
down box list as per the SOP compliance in the State.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
10.
Whether MIS is
connected to Central
MIS
Description- The user can select ‘Yes’ or ‘No’ from the drop
down box list as per the connection of MIS with Central/MIS.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
Table 2 : STATE DETAILS Form Fields Description
Form Flow
1. Login on DDUGKY portal by using the authorized user credentials.
2. Move the cursor on the Dashboard option STATE SETUP and click over it.
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3. As you will click on STATE SETUP, the list of forms associated with this option will get
displayed under it.
4. If you want to update STATE DETAIL, move the cursor on the link given for the form STATE
DETAIL and click over it. As you take this action, the form named as State Target Details will
open in editable mode.
5. State Name- The name of the State for which you are authorized to take action will be
displayed under this field.
6. Scheme- The name of the Scheme already assigned will be displayed under this field. You
can make changes (if required) and select any other scheme from the list.
7. Since when Annual Plan- The time since the State Target Details were set will be displayed
under this field. You can make changes (if required) and select any other time by using the
calendar control.
8. Central Technical Support Agency- The name of the Central Technical Support Agency
already assigned will be displayed under this field. You can make changes (if required) and
select any other Central Technical Support Agency from the list.
9. Appraisal Agency- The name of the Appraisal Agency already assigned will be displayed
under this field. You can make changes (if required) and select any other Appraisal Agency
from the list.
10. Technical Support Agency Name- The name of the Technical Support Agency already
assigned will be displayed under this field. You can make changes (if required) and select any
other Technical Support Agency from the list.
11. Status of MIS in State- The Status of MIS in the State will be displayed under this field. You
can make changes (if required) and select any other Status from the list.
12. Name of application/Package- You can enter name of application/package in the text box
given under this field.
13. Whether MIS is SOP Compliant- You can select ‘Yes’ or ‘No’ from the drop down box list as
per the SOP compliance in the State.
14. Whether MIS is connected to Central/MIS- You can select ‘Yes’ or ‘No’ from the drop down
box list as per the connection of MIS with Central/MIS.
What happens when the form is submitted
1. If you want to update the details of the form, click on the button ‘Update’ to save the details of
the form State Target Details.
2. If you don’t want to update the details of the form then click on the button ‘Close’.
Messages
While working with the form, you may encounter some messages. Some of these messages are
shown in the figure and expected actions for the removal of errors are given in the table below:
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Figure 11 : STATE DETAIL> Messages
S. No.
Message
Reason
Expected Action
1.
ARE YOU SURE
YOU WANT TO
UPDATE?
You have clicked on the
button ‘Update’.
You need to click on the button
‘OK’ if you are confirm about the
details of the form but if you still
want to take a review of the form
then click on the button ‘Cancel’.
Table 3 : STATE DETAIL> Messages
5.1.2 PROJECT DETAIL
General Description
Only authorized user can view and edit the details of a Project.
Prerequisites
The user should have access to DDUGKY portal on the Internet and hold a valid User id and
Password to act as a State Rural Livelihood Mission (SRLM) Admin for DDUGKY.
Screen Shot
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Figure 12 : PROJECT DETAIL
Figure 13 : PROJECT DETAIL (Add New)
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Figure 14 : PROJECT DETAIL (Update)
Fields Description
S. No.
Field Name
Explanation
1.
Show entries
Description- This field describes the option to select the
appearance of number of entries on the form.
Validation- N/A
Mandatory/Optional- N/A
2.
Search
Description- This field describes the option to search an
entry in the table by entering keywords in the given text box.
To search a record, enter keywords related to the desired
record.
Validation- N/A
Mandatory/Optional- It’s an optional field.
3.
File Number/Sanction
Order No.
Description- The file number/sanction number for the
project will be entered under this field.
Validation- alphanumeric characters can be entered in this
field.
Mandatory/Optional- It’s a mandatory field.
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S. No.
Field Name
Explanation
4.
PIA-PRN
Description- The PRN of Project Implementation Agency
will be displayed under this field. You can change the value
of PIA-PRN as per the requirement. If you change the value
of PIA-PRN, click on the button ‘Validate for validating the
value entered in the text box.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
5.
PIA-NAME
Description- The name of the Project Implementation
Agency (PIA) will be displayed under this field. You can
change the name of the PIA.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
6.
Project Scheme
Description- The name of the scheme of the project will be
displayed under this field. You can change the scheme (if
required) and select any other scheme from the drop down
list given under the field Project Scheme.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
7.
CTSA Name
Description- The name of the CTSA related with the project
will be displayed under this field. You can change the CTSA
Name (if required) and select any other CTSA from the drop
down list given under the field CTSA Name.
Validation- N/A
Mandatory/Optional- It’s an optional field.
8.
Project ID
Description- The Project ID will be displayed under this
field. You cannot make any change in the Project ID.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
9.
Total Project Cost (in
Description- The total cost of the Project will be displayed
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S. No.
Field Name
Explanation
Rs.)
under this field. You can change the value of the Project cost
by entering the new value in the given text box.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
10.
Project Cost-Central
Share (in Rs.)-60% of
Total project cost
Description- The central share (60% of the total Project
cost will be displayed under this field. The value of this field
will change according to the change in Total project cost.
Validation- N/A
Mandatory/Optional- N/A
11.
Project Cost-State
Share (in Rs.)-40% of
Total project cost
Description- The State share (40% of the total Project cost
will be displayed under this field. The value of this field will
change according to the change in Total project cost.
Validation- N/A
Mandatory/Optional- N/A
12.
Project Cost-Program
Cost (in Rs.)
Description- The cost of programs run under the project will
be displayed under this field. You can change the value of
Program Cost.
Validation- Only numeric characters can be entered.
Mandatory/Optional- It’s a mandatory field.
13.
Project Cost-Welfare
Cost (in Rs.)
Description- The welfare cost under the project will be
displayed under this field. The value of this field will change
according to the change in Program cost.
Validation- N/A
Mandatory/Optional- N/A
14.
Whether Consortium
Description- Specify whether it is consortium or not by
selecting ‘Yes’ or ‘No’ from the drop down list.
Validation- N/A
Mandatory/Optional- N/A
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S. No.
Field Name
Explanation
15.
PRN of Consortium
Partner
Description-PRN of the Consortium Partner will be
displayed under this field. You need to click on the button
‘Validate’ for validation of PRN of Consortium Partner.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
16.
Consortium Partner
Name
Description- The name of the Consortium Partner will be
displayed under this field. You can change the value of this
field.
Validation- N/A
Mandatory/Optional- N/A
17.
Whether Lead Partner
and applicant Pia are
same
Description- SRLM Admin can specify whether Lead
Partner and applicant Pia are same or different. Select ‘Yes’
if they are same and select ‘No’ if they are different.
Validation- N/A
Mandatory/Optional- N/A
18.
Date of EC/PAC
approval minutes
uploaded
Description- The user can specify the date on which
EC/PAC approval minutes were uploaded by selecting the
date through calendar control.
Validation- N/A
Mandatory/Optional- N/A
19.
Whether Sanctioned
Description- The user can specify the sanction status by
selecting either ‘Yes’ or ‘No’ from the drop down box list
Validation- N/A
Mandatory/Optional- N/A
Table 4 : PROJECT SETUP> PROJECT DETAIL Form Fields Description
Form Flow
1. Login on DDUGKY portal by using the authorized user credentials.
2. Move the cursor on the Dashboard option STATE SETUP and click over it.
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3. As you will click on STATE SETUP, the list of forms associated with this option will get
displayed under it.
Add New/Update
1. If you want to update PROJECT DETAIL, move the cursor on the link given for the form
PROJECT DETAIL and click over it. As you take this action, the form named as Project
Details will open in as shown in the figure 10. The form contains some fields as described
below.
2. Show entries- This field describes the option to select the appearance of number of entries on
the form.
3. Search- This field describes the option to search an entry in the table by entering keywords in
the given text box. To search a record, enter keywords related to the desired record.
4. If you want to edit a record in the form Project Details, click on the button edit’ provided in
front of that record in a row. As you click on the ‘Edit’ button, details related to the record
selected for editing will be displayed as shown in the figure 11.
5. SRLM Name- The name of the SRLM Admin of State will be displayed under this field.
6. File Number- The file number pre-allotted for the project will be displayed under this field.
7. PIA-PRN - The PRN of Project Implementation Agency will be displayed under this field. You
can change the value of PIA-PRN as per the requirement. If you change the value of PIA-
PRN, click on the button ‘Validate’ for validating the value entered in the text box.
8. PIA-NAME The name of the Project Implementation Agency (PIA) will be displayed under
this field. You can change the name of the PIA (if required).
9. Project Scheme The name of the scheme of the project will be displayed under this field.
You can change the scheme (if required) and select any other scheme from the drop down list
given under the field Project Scheme.
10. Project Type The type of the project will be displayed under this field. You can change the
type (if required) and select any other type from the drop down list given under the field
Project Type.
11. Project ID - The Project ID will be displayed under this field. You cannot make any change in
the Project ID.
12. Total Project Cost (in Rs.) The total cost of the Project will be displayed under this field. You
can change the value of the Project cost by entering the new value in the given text box (if
required).
13. Project Cost-Central Share (in Rs.)-75% of Total project cost The central share (75% of the
total Project cost will be displayed under this field. The value of this field will change
according to the change in Total project cost.
14. Project Cost-State Share (in Rs.)-75% of Total project cost The State share (25% of the
total Project cost will be displayed under this field. The value of this field will change
according to the change in Total project cost.
15. Project Cost-Program Cost (in Rs.)- The cost of programs run under the project will be
displayed under this field. You can change the value of Program Cost (if required).
16. Project Cost-Welfare Cost (in Rs.)- The welfare cost under the project will be displayed under
this field. The value of this field will change according to the change in Program cost.
17. Whether Consortium- You can specify whether it is consortium or not by selecting ‘Yes’ or
‘No’ from the drop down list.
18. PRN of Consortium Partner- PRN of the Consortium Partner will be displayed under this field.
You (SRLM Admin) need to click on the button ‘Validate’ for validation of PRN of Consortium
Partner.
19. Consortium Partner Name- The name of the Consortium Partner will be displayed under this
field. You can change the value of this field (if required).
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20. Whether Lead Partner and applicant Pia are same- You can specify whether Lead Partner
and applicant Pia are same or different. Select Yes’ if they are same and select ‘No’ if they
are different.
21. Date of EC/PAC approval minutes uploaded- You can specify the date on which EC/PAC
approval minutes were uploaded by selecting the date through calendar control.
22. Whether Sanctioned- You can specify the sanction status by selecting either ‘Yes’ or ‘No’
from the drop down box list.
What happens when the form is submitted
1. If you want to update the details of the form, click on the button ‘Update’ to save the details of
the form Project Details.
2. If you don’t want to update the details of the form then click on the button ‘Close’.
Messages
While working with the form, you may encounter some messages. Some of these messages are
shown in the figure and expected actions for the removal of errors are given in the table below:
Figure 15 : PROJECT DETAIL> Messages
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Figure 16 : PROJECT DETAIL> Messages
S. No.
Message
Reason
Expected Action
1.
Please enter file
number
You have clicked on the
button Save but not
entered file number.
You need to enter the file number
in the given text box and then click
on the button ‘Save’.
2.
Please enter pia prn
You have not entered pia
prn but clicked on the button
‘Save’ to save the details of
the form
You need to enter pia prn in the
given text box and then click on the
button ‘Save’.
Table 5 : PROJECT DETAIL> Messages
5.1.3 STATE FINANCIAL DETAIL
General Description
An authorized user can view and edit State Financial Details.
Prerequisites
The user should have access to DDUGKY portal on the Internet and hold a valid User id and
Password on DDUGKY.
Screen Shot
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Figure 17 : STATE FINANCIAL DETAIL
Fields Description
S. No.
Field Name
Explanation
1.
Project Cost
Program Cost
Description- This field describes the division of total
sanction amount for the program in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- N/A
2.
Project Cost
Support Cost
Description- This field describes the division of total
sanction amount for the support in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
3.
Project Cost
CTSA
Description- This field describes the division of total
sanction amount for the CTSA in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
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S. No.
Field Name
Explanation
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
4.
Project Cost
Total
Description- This field describes the division of total
sanction amount for the project in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
5.
Other Cost
Admin Cost
Description- This field describes the division of total
sanction amount as Admin Cost in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
6.
Other Cost
Capacity Building
Description- This field describes the division of total
sanction amount for the Capacity building in terms of Central
share, State Share, Central Share released to State and
Total received by the user in terms of Central Share amount,
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
7.
Other Cost
Total
Description- This field describes the division of total
sanction amount as Other Cost in terms of Central share,
State Share, Central Share released to State and Total
received by the user in terms of Central Share amount,
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S. No.
Field Name
Explanation
Central share released date, State Share amount, State
Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
8.
Total
Description- This field describes the division of total
sanction amount of Project Cost and Other Cost in terms of
Central share, State Share, Central Share released to State
and Total received by the user in terms of Central Share
amount, Central share released date, State Share amount,
State Share released date.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
Table 6 : STATE FINANCIAL DETAIL Form Fields Description
Form Flow
1. Login on DDUGKY portal by using the authorized user credentials.
2. Move the cursor on the Dashboard option STATE SETUP and click over it.
3. As you will click on STATE SETUP, the list of forms associated with this option will get
displayed under it.
4. If you want to update STATE FINANCIAL DETAIL, move the cursor on the link given for the
form STATE FINANCIAL DETAIL and click over it. As you take this action, the form named as
Project Details will open in as shown in the figure 15. The form contains some fields as
described below. You can make changes in values of these fields as per requirement.
5. Program Cost - This field describes the division of total sanction amount for the program in
terms of Central share, State Share, Central Share released to State and Total received by
SRLM Admin in terms of Central Share amount, Central share released date, State Share
amount, State Share released date. SRLM Admin can make changes as required
6. Support Cost - This field describes the division of total sanction amount for the support in
terms of Central share, State Share, Central Share released to State and Total received by
SRLM Admin in terms of Central Share amount, Central share released date, State Share
amount, State Share released date.
7. CTSA - This field describes the division of total sanction amount for the CTSA in terms of
Central share, State Share, Central Share released to State and Total received by SRLM
Admin in terms of Central Share amount, Central share released date, State Share amount,
State Share released date.
8. Total (Project Cost) - This field describes the division of total sanction amount for the project
in terms of Central share, State Share, Central Share released to State and Total received by
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SRLM Admin in terms of Central Share amount, Central share released date, State Share
amount, State Share released date.
9. Admin Cost - This field describes the division of total sanction amount as Admin Cost in terms
of Central share, State Share, Central Share released to State and Total received by SRLM
Admin in terms of Central Share amount, Central share released date, State Share amount,
State Share released date.
10. Capacity Building - This field describes the division of total sanction amount for the Capacity
building in terms of Central share, State Share, Central Share released to State and Total
received by SRLM Admin in terms of Central Share amount, Central share released date,
State Share amount, State Share released date.
11. Total (Other Cost) - This field describes the division of total sanction amount as Other Cost in
terms of Central share, State Share, Central Share released to State and Total received by
SRLM Admin in terms of Central Share amount, Central share released date, State Share
amount, State Share released date.
12. Total - This field describes the division of total sanction amount of Project Cost and Other
Cost in terms of Central share, State Share, Central Share released to State and Total
received by SRLM Admin in terms of Central Share amount, Central share released date,
State Share amount, State Share released date.
How to Know the Support Cost
The user can get the details of the support cost by using the following steps:
1. The user needs to enter the url https://www.ddugky.gov.in in the address bar of the browser.
2. After that, the user needs to move the cursor to the tab Resources> Meetings> EC
Meeting> EC Meeting Minutes 18.07.2016 (Download Minutes).
3. The user can download the Meeting Minutes of the date 18.07.2016 and know the support
cost of the project.
What happens when the form is submitted
1. If you want to update the details of the form, click on the button ‘Update’ to save the details of
the form STATE FINANCIAL.
2. If you don’t want to update the details of the form then click on the button ‘Close’.
Messages
While working with the form, you may encounter some messages. Some of these messages are
shown in the figure and expected actions for the removal of errors are given in the table below:
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Figure 18 : STATE FINANCIAL DETAIL> Messages
S. No.
Message
Reason
Expected Action
1.
Correct the error first
You have clicked on the
button Update but not
entered values in all form
fields.
You need to enter correct values in
all the form fields.
Table 7 : STATE FINANCIAL DETAIL> Messages
5.1.4 HR TEAM
General Description
An authorized user can view, add new details and edit HR Team Details. SRLM Admin can manage
the HR Team.
Prerequisites
The user should have access to DDUGKY portal on the Internet and hold a valid User id and
Password for DDUGKY.
Screen Shot
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Figure 19 : HR Team
Figure 20 : HR Team (Add New)
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Figure 21 : HR Team (Update)
Fields Description
S. No.
Field Name
Explanation
1.
Show entries
Description- This field describes the option to select the
appearance of number of entries on the form.
Validation- N/A
Mandatory/Optional- N/A
2.
Search
Description- This field describes the option to search an
entry in the table by entering keywords in the given text box.
To search a record, enter keywords related to the desired
record.
Validation- N/A
Mandatory/Optional- It’s an optional field.
3.
Designation
Description- The user will select a value from the drop down
list to specify the designation of the member of the HR Team.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
4.
Location
Description- The user will select a value from the drop down
list to specify the location of the member of the HR Team.
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S. No.
Field Name
Explanation
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
5.
Name of District
Description- The user will select a value from the drop down
list to specify the district of the member of the HR Team
according to the selected location. If location is selected as
STATE HQ then name of district would not be required
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
6.
Date of Joining
Description- The user will select a value through the
calendar control to specify the date of joining of member of
the HR Team.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
7.
Email Address
Description- The user will enter the email address of
member of the HR Team.
Validation- N/A
Mandatory/Optional- It’s an optional field.
8.
Office Number
Description- The user will enter the Office number of
member of the HR Team.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
9.
Mobile Number
Description- The user will enter the Office number of
member of the HR Team.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
10.
eSOP Certification
Required
Description- The user will select a value Yes’ or ‘No’ from
the drop down list to specify whether eSOP Certification is
required for the member of the HR Team.
Validation- N/A
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S. No.
Field Name
Explanation
Mandatory/Optional- N/A
11.
eSOP Level of
Certification Required
Description- The user will select a value from the drop down
list to specify level of eSOP Certification is required for the
member of the HR Team.
Validation- N/A
Mandatory/Optional- N/A
12.
Date of Certification
Description- The user will enter the date of certification of
member of the HR Team.
Validation- Only numeric characters can be entered.
Mandatory/Optional- It’s a mandatory field.
13.
Is Active
Description- The user will select a value ‘Yes’ or ‘No’ from
the drop down list to specify whether member of HR Team is
Active or inactive.
Validation- N/A
Mandatory/Optional- N/A
14.
Date of Leaving
Description- The user will select a value through the
calendar control to specify the date of leaving of member of
the HR Team.
Validation- N/A
Mandatory/Optional- N/A
Table 8 : HR Team Form Fields Description
Form Flow
1. Login on DDUGKY portal by using the authorized user credentials.
2. Move the cursor on the Dashboard option STATE SETUP and click over it.
3. As you will click on STATE SETUP, the list of forms associated with this option will get
displayed under it.
Add New/Update
1. If you want to open the form HR Team, move the cursor on the link given for the form HR
TEAM and click over it. As you take this action, the form named as HR Team will open in as
shown in the figure 17. The form contains some fields as described below.
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2. Show entries- This field describes the option to select the appearance of number of entries on
the form.
3. Search- This field describes the option to search an entry in the table by entering keywords in
the given text box. To search a record, enter keywords related to the desired record.
4. If you want to add details related to HR Team, click on the button ‘ADD NEW to open a new
sheet of the form HR Team as shown in the figure 18.
5. Designation The user will select a value from the drop down list to specify the designation of
the member of the HR Team.
6. Location - The user will select a value from the drop down list to specify the location of the
member of the HR Team.
7. Name of District The user will select a value from the drop down list to specify the district of
the member of the HR Team according to the selected location. (Note: If location is selected
as STATE HQ then name of district would not be required)
8. Date of Joining The user will select a value through the calendar control to specify the date
of joining of member of the HR Team.
9. Email Address The user will enter the email address of member of the HR Team.
10. Office Number - The user will enter the Office number of member of the HR Team.
11. Mobile Number - The user will enter the Office number of member of the HR Team.
12. eSOP Certification Required - The user will select a value ‘Yes’ or ‘No’ from the drop down list
to specify whether eSOP Certification is required for the member of the HR Team.
13. eSOP Level of Certification Required - The user will select a value from the drop down list to
specify level of eSOP Certification is required for the member of the HR Team.
14. Date of Certification- The user will enter the date of certification of member of the HR Team.
15. Is Active - The user will select a value ‘Yes’ or ‘No’ from the drop down list to specify whether
member of HR Team is Active or inactive.
16. Date of Leaving The user will select a value through the calendar control to specify the date
of leaving of member of the HR Team.
What happens when the form is submitted
1. If you want to update the details of the form, click on the button ‘Update’ to save the details of
the form HR Team.
2. If you don’t want to update the details of the form then click on the button ‘Close’.
Messages
While working with the form, you may encounter some messages. Some of these messages are
shown in the figure and expected actions for the removal of errors are given in the table below:
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Figure 22 : HR TEAM > Messages
Figure 23 : HR TEAM > Messages
S. No.
Message
Reason
Expected Action
1.
Are you sure you
want to Update?
You have clicked on the
‘Update’ button.
You need to make sure that you
have modified values of all the form
fields.
2.
Are you sure you
want to delete the
Record?
You have clicked on the
‘Delete’ button.
You need to make sure that you
don’t need the record which you
have selected to delete.
Table 9 : HR Team> Messages
5.1.5 STATE ACTION PLAN DETAILS
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General Description
An authorized user can view and edit State Action Plan Details. SRLM Admin can manage State
Action Plan Details.
Prerequisites
The user should have access to DDUGKY portal on the Internet and hold a valid User id and
Password to act for DDUGKY.
Screen Shot
Figure 24 : STATE ACTION PLAN DETAILS
Fields Description
S. No.
Field Name
Explanation
1.
Action Plan Start Year
Description- This field describes the Year when the action
plan starts.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
2.
Action Plan End Year
Description- This field describes the Year when the action
plan ends.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
3.
Sanctioned/ Allocated
Training Target
Description- This field describes the target sanctioned /
allocated for training.
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S. No.
Field Name
Explanation
Validation- alphanumeric characters can be entered.
Mandatory/Optional- It’s a mandatory field.
4.
Cost of Action Plan
Description- This field describes the amount sanctioned for
the Action plan in Rupee.
Validation- Only numbers can be entered.
Mandatory/Optional- It’s a mandatory field.
5.
Date of Approval
Description- This field describes the date on which the
project is approved.
Validation- N/A
Mandatory/Optional- It’s a mandatory field.
6.
Skill Gap Assessment
Description- This field describes the assessment done to
know the skill gap.
Validation- alphanumeric characters can be entered.
Mandatory/Optional- It’s a mandatory field
7.
Information, Education
and Communication
(IEC)
Description- This field describes the details about the
information, education and communication.
Validation- Numbers can be entered.
Mandatory/Optional- It’s a mandatory field
8.
Alumni Support
Description- This field describes the details related with
alumni support.
Validation- Numbers can be entered.
Mandatory/Optional- It’s a mandatory field
9.
Capacity Building
Description- This field describes the details related with
Capacity building.
Validation- Numbers can be entered.
Mandatory/Optional- It’s a mandatory field
NATIONAL INFORMATICS CENTRE DDU-GKY USER MANUAL VERSION 1.1
NIC-DDUGKY - USER MANUAL 1.1 PAGE 62 OF 160 RELEASE DATE: 30-04-2017
S. No.
Field Name
Explanation
10.
Monitoring and
Evaluation
Description- This field describes the details related with
monitoring and evaluation.
Validation- Numbers can be entered.
Mandatory/Optional- It’s a mandatory field
11.
Staff Block level and
below
Description- This field describes the details related with staff
of block level and below.