User Guide_Chinese_ CN01,CN04 报销User Guide Chinese CN01
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报销系统使用说明 目录 1 报销流程 ·······················································································································2 1.1 填写报销单·········································································································2 1.2 提交报销单·········································································································2 1.3 PM/PD 在 OA 里审核·························································································2 1.4 提交报销单及发票······························································································2 1.5 财务审核 ············································································································3 1.6 报销主管确认 ·····································································································3 1.7 报销进卡 ············································································································3 2 填写报销单····················································································································3 填写报销单 2.1 页面字段介绍 ·····································································································3 2.1.1 FAQ·······································································································3 2.1.2 User Guide····························································································3 2.1.3 Add or Delete························································································3 2.1.4 Chargeable ···························································································4 2.1.5 Project Code ·························································································4 2.1.6 Date ······································································································4 2.1.7 Expense Type & Subtype ·····································································4 2.1.8 Source Currency···················································································6 2.1.9 标灰字段 ·······························································································6 2.1.10 Upload Invoice······················································································6 2.2 特殊 Subtype 的填写提示 ··················································································6 2.2.1 Others - Onsite Allowance····································································6 2.2.2 Team Building ·······················································································6 2.2.3 Bank Slip Information ···········································································7 2.2.4 Travel -Travel Allowance ······································································7 2.3 员工的其他查询功能 ··························································································7 2.3.1 借支余额查询 ························································································7 3 PM/PD 审核 ·················································································································7 3.1 审批报销单·········································································································8 3.2 Chargeable ········································································································8 3.2.1 费用查询 ·······························································································8 3.2.2 导出 Excel 报表·····················································································8 Page 1 of 8 报销系统使用说明 1 报销流程 Online Staff PM/PD Offline Invoice FN 1.1 填写报销单 登陆OA系统，填写新的报销申请。 详细填写过程请参考 2 填写报销单。 填写报销单 1.2 提交报销单 当你成功提交申请后， 该报销申请将出现在 Pending Forms里，等待PM/PD的审批。 1.3 PM/PD在 在OA里 里审核 PM/PD在OA系统上对报销申请进行审批。 详细审批过程请参考 3 PM/PD 审核。 审核 1.4 提交报销单及发票 当PM/PD审核通过后，该报销申请的状态 会 变 成 Pending FN Check ， 此 时 的 Approver是Reimbursement Group。 单击View进入报销申请明细，点击页面下 方的Print打印出纸制报销单并附上原始发 票及相关单据（护照复印件，招待费审请 单等），交至财务部。 Page 2 of 8 Paid 报销系统使用说明 1.5 财务审核 财务审核 财务会根据提交的报销申请单和发票进行 核对。当审核通过后，OA系统上的申请表 状态变为FN Checked。 如果审核没有通过，报销申请会被退回，此 时的状态变为Rejected。单击Edit进入申请 表明细页面，根据申请表底的Remark中所 写的退回理由，对申请表进行相关修改，然 后重新提交。 1.6 报销主管确认 报销主管确认 报销主管确认所有报销组成员审核过的报 销 单 ，当 审 核 通 过 后 ，申 请 表 状 态 变 为 Pending Payment。 。 1.7 报销进卡 当报销款打入银行账户后，系统会发送邮件告 知。同时该报销申请出现在Completed Forms 页面中，状态变为Paid。整个报销流程结束。 2 填写报销单 填写报销单 2.1 页面字段介绍 2.1.1 FAQ 点击FAQ查看常见问题解决方案。 2.1.2 User Guide 点击User Guide查看本<报销系统用户手 册>。 2.1.3 Add or Delete 通过单击 + 或 - 来增加、删除记录。 Page 3 of 8 报销系统使用说明 2.1.4 Chargeable 如果该条费用可以向客户收取 收取，请在勾 收取 选框中打勾。 2.1.5 Project Code Project Code是必填项。 如果project code为空，此报销单无法保存 或递交。 2.1.6 Date 在弹出的时间控件上选择报销发生的具 体日期。 Reimbursement 可选时间区间是从Last 可选时间区间是从 Date到填写报销单的当天 到填写报销单的当天。 到填写报销单的当天。 2.1.7 Expense Type & Subtype 所有报销被分成了费用类型和子类型，详 细说明请参考下一页 下一页的表格。 下一页 在填写网上报销单时，您也可以点击 查看费用子类说明 如果您对如何选择正确的费用类型仍有 如果您对如 何选择正确的费用类型仍有 疑 问 , 请 发 邮 件 给 #FN-Reimbursement 咨询。 咨询。 Page 4 of 8 报销系统使用说明 After-hours Meal 餐费补贴，加班到21：30之后，如按人均30元报聚餐费补贴，请注明聚餐同事工号。 Taxi 车费补贴，加班到21：30之后 Hotel 住宿费补贴，加班超过10点且如果打车回家车费超过100元 Weekend Meal 周末餐费补贴，每人每4小时可报餐费30元，如按人均30元报聚餐费补贴，请注明聚餐同事工号。 Travel Phone Card 差旅电话卡，不含手机长途漫游费 Mobile Phone 手机费 Conference Call 电话会议费 Communication Entertainment Entertainment 招待费，仅PM和以上级别及Sales可报, 请注明客户姓名及招待活动的内容。 HR & Admin Recruitment 招聘费，含相关费用，如为招聘发生的车费和餐费 Conference Fee 会务费，含相关费用，如为会议发生的车费和餐费 Miscellaneous Items 杂项物品，如钥匙，信封，纸张等有形的小件物品 Office Operation Service 办公室日常运营服务费，无形的服务类费用 Office Snacks 办公室福利，酸奶，袋泡茶等 Courier Fee 快递费 IT IT Maintenance IT配件及维修费 Fixed Asset 固定资产，金额大于2000元 Others Lunch Meeting 工作午餐，PM/HOD及以上级别可报 Local Transportation 本地公务交通费 Onsite allowance 现场支持津贴 Union Funded Activities 工会费用，结婚生育慰问金，球类活动费，节日福利（春节，端午节，中秋节）项目代码 "9999987" Training 培训费，含相关费用，如为培训发生的车费和餐费 Medical Checkup 体检费, 上限75元, 项目代码 "9999997" Translation fee 翻译费 Technical consulting 技术咨询费 Team Building Team Building 团队活动，需要先在Teambuilding模块中申请费用，并获取 "Teambuiling No." Other Activities 其他活动，如用易保之星奖金组织的活动等 Travel Flight 机票款，需要Flight的确认。 Hotel 差旅住宿，需要发票及明细账单 Other Expenses 其他差旅费用，包括医药费 Visa Fee 签证费，请发邮件给 visa@ebaotech.com，并得到批准 Flight Insurance Fee 航空意外险，请发邮件给 visa@ebaotech.com，并得到批准 Travel Allowance 差旅津贴，系统按分级标准自动计算，如遇标准调整等特殊情况请发邮件给#FN-Reimbursement Transportation For Travel 差旅交通费，早7点至晚9点半间往返机场费用的可报销交通费上限为80元 Working Permit Expense 工作许可权费 Chargeable Allowance Adj 差旅津贴补差，因可向客户收取的每日津贴与公司的标准不同而产生的差额，请在批注里写明计算过程 Page 5 of 8 报销系统使用说明 2.1.8 Source Currency Source Currency是指费用发生时的原币 币种。 2.1.9 标灰字段 所有的标灰字段都是只读的。 Source Amount 是原币金额。 Function Amount 是实际进卡的报销金 额。 2.1.10 Upload Invoice 对于Chargeable的费用，如果PM需要发 票扫描件，点击Upload Invoice进行上 传。 2.2 特殊Subtype的填写提示 的填写提示 特殊 当你选择了Subtype后，在该条记录下会自 动展开相关的明细字段。 2.2.1 Others - Onsite Allowance 特定项目有Onsite allowance。 系统会根据你在Days字段所输入的数字 自动计算allowance Source Amount = standard * Days 如遇补贴标准调整，需要更新系统，请发 邮件至#FN-Reimbursement。 2.2.2 Team Building 申 请 Team Building 的 费 用 报 销 时 ， Teambuilding No.字段是必须的。 Teambuilding No. 来 自 Teambuilding 模 块，当您的Teambuilding申请单通过FN Manager的 审批 后 ，你 可以 在My Team Activity节点下找到。 PM/HOD PD/VGM FN Manager No. End Teambuilding Module Page 6 of 8 报销系统使用说明 2.2.3 Bank Slip Information 若你所选的Expense Type为Travel，系 统会弹出Bank Slip Information。你可以 增加水单记录（非必选项）。系统会自 动计算你的汇兑差额。 Variance function amount = Bank Slip Amount * (Bank Slip Exchange Rate – FN Exchange Rate) 2.2.4 Travel -Travel Allowance 当Subtype是Travel Allowance的情况下， Source Amount的字段会变成只读。 员工正确填写Country, City, Starting Date和End Date字段后，系统会自动计 算出差旅津贴的总额。 Travel No. 的字段适用于那些连续出差 多个不同地区（期间没有中断过出差）的 员工。Travel No.变为 2, 3 或 4 后，记 录的差旅天数会自动叠加，这样，系统会 根据叠加后累计天数所对应的差旅津贴 标准进行分段计算。 2.3 员工的其他查询功能 2.3.1 借支余额查询 员 工 可 以 在 Cash Advance 模 块 中 的 Balance节点下看到自己的借支余额。单 击View查看借支变动明细。 3 PM/PD 审核 点 击 OA 主 页 上 的 提 示 链 接 能 直 接 进 入 Reimbursement Management节点，对报 销单进行审批。 Page 7 of 8 报销系统使用说明 3.1 审批报销单 在Reimbursement Management节点下， 点击View查看报销单明细，如遇问题需要 Reject报销单，请在Remark里面说明原因， 同时系统将以邮件形式通知员工修改。 3.2 Chargeable 为了方便各位PM统计可以向客户Charge 的报销费用，在开具Chargeable expense 的发票前，您可以按要求搜索出您所管理 的所有项目的费用，并生成汇总表。 3.2.1 费用查询 进入Chargeable页面，可按时间及项目查 出费用明细，填完条件后，按Search查询。 *筛选条件里的 date (Start date & End date) 指员工在报销明细记录里所选的日期 在Bill Amount里根据实际可charge金额 填写, 按Save生成费用汇总清单。 3.2.2 导出Excel报表 保 存 后 生 成 的 汇 总 清 单 文 件 在 Billed Reimbursement页面内。 点击View进入生成文件列表，点击Export 导出Excel文件，将此文件上传PTS，作为 开chargeable expense发票的必要依据。 财 务 部 Page 8 of 8
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