Flowchart Of Current Manual System

User Manual:

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Start

Authorize

RF?

Grant

Approval?

Clerk alter the RF

Check item Register

Item exists

in the register

Add the

relevant item

to the

item register

Check Stock Ledger

Enough

stocks?

Generate GIN

Send generated PO

to the supplier

Receive Goods

on time?

Add to

Stock Ledger

Issue goods to the

corresponding

department

Generate

GRN

Send a Reminder

Receive

Goods?

Cancel the Order

Generate

PO

No

No

Yes

No

Yes

Yes

Yes

No

No

No

Yes

Yes

Send RF to Division

Head

Clerk Fills

Requisition Form

for Stores Items

(RF)

Send RF to Finance

Department Head

(SAB/DB)

Send RF to

Storekeeper

Select a Supplier

Item < Re Order

Level

End

Yes

No

Submit Purchase

Requesition to the

Procurement

Division

Flowchart of the Current

Manual System