How To Guide

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2014-2015

TABLE
OF CONTENTS
2

Register Your Student Group

4

Funding

7

Programming Funding

9

Operational Funding

14 Getting to Know SOLE Resources
18 Publicity

How To Guide: A Resource Manual for Student Groups
All rights reserved. No portion of this book may be reproduced, distributed, or transmitted in any form or by

300E Kerckhoff Hall, Los Angeles, CA 90095 or email at usaivp.asucla.ucla.edu.
Original Graphics and Layout by Amber Le, Los Angeles, CA. Updated Graphics and Layout by Carlos Quintanilla,
Alan Zhu, and Jakleen Lee. Manufactured at the University of California, Los Angeles. Printed in the United States
of America.

REGISTER WITH

ORGSYNC

2

Create an OrgSync Account for yourself
(you will create your group in the proceeding steps)
>> Go to www.orgsync.com/login
>> Under “Choose your Community” select “UCLA”
>> Click on: “Sign in with your Campus ID” and use your UCLA login.

Welcome to OrgSync
>> Once you complete your account, you will automatically be part of the SOLE OrgSync Portal.
>> Use the “Organizations” Tab on the top to see what groups you are apart of OR join other
groups.

FUNDING

PROGRAMMING 4
OPERATIONAL 15
MISCELLANEOUS

4

Co-Programming Fund
OCHC and Various
Buildings

DIRECTORY
CONTINGENCY
ASUCLA BOD
ASUCLA WAIVER POOL
THE GREEN INTIATIVE FUND
COMMUNITY SERVICE MINI FUND
VICE CHANCELLOR’S FUND
CAMPUS PROGRAMMING COMMITTEE
COMMUNITY ACTIVITIES COMMITTEE
ACADEMICS AFFAIRS COMMISSION
EVP ADVOCACY GRANT
CULTURAL AFFAIRS FUND
STUDENT INITIATED ACCESS
CAPITAL CONTINGENCY
4

5
7
SOURCE
TYPE
8RANGE
LINE ITEMS
8
CONTACT
8
DEADLINE
9
9
10
10
11
11
12
12
13

6

*LINE ITEMS : ITEMS FUNDING COVERS*
SOURCE Community Activities Committee: General
TYPE Funding for off-campus services for economically
RANGE
LINE ITEMS
CONTACT
DEADLINE
HEARING

disavantaged communities
TYPE
Up to $10,000
RANGE
Advertising, Clerical Supplies, Facilities, Equipment, Food,
LINE
ITEMS
Honorarium, Postage, Printing, Special Supplies, Telephone,
Transportation
CONTACT
Melissa Veluz-Abraham, CSP | 105 Kerckhoff Hall |
mveluz@saonet.ucla.edu | www.studentactivities.ucla.edu >> funding DEADLINE
HEARING
Annually in August
Hearings will take place in late August or early September

SOURCE Community Activities Committee: Mini-Fund
TYPE Funding for off-campus services for economically
disavantaged communities

RANGE Max $1,800
LINE ITEMS Advertising, Clerical Supplies, Facilities, Equipment, Food,

Programming Mini-Fund

SOURCE

Supplementary funding for cultural programming
Up to $1,000
Honorariums, Supplies, Venues
Cultural Affairs Commissioner | 311 Kerckhoff Hall
825-6564 | usacac@asucla.ucla.edu
www.students.asucla.ucla.edu >> funding
At least 21 days prior to the program
No

SOURCE
TYPE Community service projects that conduct outreach
RANGE Up to $500
LINE ITEMS Advertising, Clerical Supplies, Equipment, Facilities,

Food, Honorarium, Insurance, Postage, Printing,
Special Supplies, Telephone, Transportation
Honorarium, Postage, Printing, Special Supplies, Telephone,
CONTACT 105 Student Activities Center | 267-4349 |
Transportation
www.students.asucla.ucla.edu >> funding
siacminifund@gmail.com
CONTACT Melissa Veluz-Abraham, CSP | 105 Kerckhoff Hall |
mveluz@saonet.ucla.edu | www.studentactivities.ucla.edu >> funding DEADLINE Quarterly
DEADLINE Quarterly
HEARING TBA for 2014-2015 academic school year
HEARING Hearings will take place in late August or early September

SOURCE
TYPE
RANGE
LINE ITEMS
CONTACT

SOURCE
TYPE
RANGE
Funding for programs that promote eduational reform and
LINE ITEMS
academic support
CONTACT
Up to $2,000
DEADLINE
Supplies, Graphics and Honorarium
Academic Affairs | 310 Kerckhoff Hall | aacgrants@gmail.com
HEARING

airs Commission:
Academic Success Referendum

www.students.asucla.ucla.edu >> funding >> programming
DEADLINE At least 14 days prior to program
HEARING No

airs Commission: Mini-Grants
SOURCE
TYPE Funding for programs that promote eduational reform and
RANGE
LINE ITEMS
CONTACT
DEADLINE
HEARING

academic support
Up to $1,000
Supplies, Graphics and Honorarium
Academic Affairs | 310 Kerckhoff Hall | aacgrants@gmail.com
www.students.asucla.ucla.edu >> funding
At least 14 days prior to event
The following Tuesday

SOURCE
TYPE Funding for programs that support social justice
RANGE Maximum of $500
LINE ITEMS Registration, Accommodations, Facilities, Transportation,
Publicity, Supplies
CONTACT ucla.evp.grant@gmail.com
DEADLINE At least 21 days prior to event
HEARING To be scheduled by EVP

Up to $1,500
Computer and peripherals, furniture
At least 21 days prior to purchase
No

SOURCE Student Wellness Programming Fund
TYPE Supplemental funding for health oriented

progams and/or events
RANGE $500
LINE ITEMS Supplies, Facilities, Honorariums

CONTACT usaswc@asucla.ucla.edu
DEADLINE At least 14 days prior to event
HEARING No
SOURCE
TYPE
RANGE
LINE ITEMS
CONTACT

Core Programming Fund with ORL
Funding for programs that take place on the Hill
Determined by ORL Council
Supplies, Incentives, Food/Meal Services, and Facilities
Resident Director or Program Coordinator,
Visit https://www.orl.ucla.edu/contact

DEADLINE At least 21 days prior to event
HEARING No

6

STUDENT GOVERNMENT
OPERATIONAL FUND 16
STUDENT ORGANIZATION
OPERATIONAL FUND 17

99

SOURCE
TYPE
RANGE
LINE ITEMS
CONACT
DEADLINE

Student Organization Operational Fund (SOOF)
Funding for year long organizational expenses
Up to $3000 a year
Retreats, Food, Graphics, Stipends, Advertising, T-shirts, Supplies
Budget Review Director at usabudgetreview@gmail.com
Quarterly

http://usac.ucla.edu
/funding/operational.php

SOLE

The organization signatory will receive an email asking to r
submission of your SOOF application. Email the Budget Review Director to
ensure your application was submitted successfully.

Once USAC approves the allocations, the organization signatory will
receive an email stating that the funds are available.
17

WAYS TO ACCESS
YOUR FUNDING
If you want a cash advance:
Fill out a requisition
form (from the SGA

Attach all necessary
documentation

and indicate
cash advance

services or products
you plan to purchase
with the cash advance.

with documentation
process.

the
r
c.

If you want a reimbursement:
Fill out a requisition
form (from the SGA
and indicate
reimbursement

Attach all necessary
documentation (proof
of payment/receipt
for approved items
you purchased.
for items not on the
approved guidelines.

with documentation
to the finance committee
(#58, 3rd floor Kerckhoff).

Y
the r
fr

If you want a purchase order:

vendor accepts
purchase orders.

Fill out a requisition
form (from the SGA
of
& indicate
purchase order

Include an estimate
on your requisition
form for your
purchase order.

Give your
vendor the
purchase order..

An invoice should
rom the
vendor to the SGA.
If an invoice is given

SGA will pay the
vendor with your
purchase order.

forward it to SGA.

requisition
form & documentation
to the Finance
Committee

purchase order
need prior approval
so plan accordingly.

Located in
Kerckho 332,
with customer service
hours from
11pm-5pm.
Student Government Accounting processes requisitions, manages the USAC budget, and maintains transparency
of funding transactions on campus. The Budget Review Director, Financial Committee Chairperson, CS Mini Fund
Chair, and TGIF Grant Chair work hand in hand with SGA to get student groups their money after applications and
requisitions have been handled.

Requisition Form: Instructions

NOTE:
Allow two weeks for processing for
requisitions submitting between Aug - Apr.
Allow eight weeks for processing for
requisitions submitting between Apr - May.
20

Create a New Organization
>>

Registration for new student organizations happens quarterly.
Fall Quarter Registration: Early October
Winter Quarter Registration: Early January

>> What are the Requirements of Starting a Registered Organiza tion (RCO)
representatives of the RCO.
Signatories can be any UCLA student, faculty, and/or sta .
OrgSync-portal.

Discuss with your SOLE Advisor
Once you have officially registered your student group, you will be
assigned an advisor from the Student Organizations Leadership and
Engagement. Your advisors will help you with further inquiries about
funding, publicity, and event planning. You can find out who your SOLE
Advisor is on the first floor of Kerckhoff at 105 Kerckhoff Hall.
Contact information for SOLE Advisors:

Mike Cohn - mcohn@saonet.ucla.edu
Pam Cysner – pcysner@saonet.ucla.edu
Kristopher Kaupalolo – kkaupalolo@saonet.ucla.edu
Orlando Luna – oluna@saonet.ucla.edu
Carissa Requejo – creqeujo@saonet.ucla.edu
Terry Saunders – tsaunder@saonet.ucla.edu
Melissa Veluz-Abraham – mveluz@saonet.ucla.edu

SOLE

RESOURCES
14

STUDENT ORGANIZATIONS
LEADERSHIP
AND ENGAGEMENT
Empowering students through organizational development, fostering leadership and active engagement
The SOLE Of

f

For more information visit www.sole.ucla.edu.

{CONTACTS}
105 Kerckhoff Hall
(310) 825-7041
MIKE COHN, Director — mcohn@saonet.ucla.edu
PAM CYSNER, Advisor — pcysner@saonet.ucla.edu
CARISSA REQUEJO, Advisor — crequejo@saonet.ucla.ed
JAKE GILDEA, Advisor — jgildea@saonet.ucla.edu
ORLANDO LUNA, Advisor — oluna@saonet.ucla.edu
KRIS KAUPALOLO, Advisor — kkaupalolo@saonet.ucla.edu
MELISSA VELUZ-ABRAHAM, Advisor — mveluz@saonet.ucla.edu
CYNDI TANDO, Graduate Intern/Advisor — stando@saonet.ucla.edu

105 Kerckhoff Hall
(310) 825-6322
TROY BARTELS, (AGC/MIGC/Panhel) — tbartels@saonet.ucla.edu
KEVIN DOUGHERTY, (LGC/NPHC) — kdougherty@saonet.ucla.edu

105 Kerckhoff Hall
(310) 206-5071
KRIS KAUPALOLO — kkaupalolo@saonet.ucla.edu

105 Kerckhoff Hall
MELISSA VELUZ-ABRAHAM — mveluz@saonet.ucla.edu

HOW TO

RESERVE A VENUE
For General Events, contact:
A-Level Ackerman
(310) 825-8989
(or go in person)

STEPS

1
2 Respond to lottery email.
3 Check lottery sign-up time.
lottery) Reserve as far in
4 (After
advance as possible.
For Bruin Plaza, contact:
Kris Kaupalolo
kkaupalolo@saonet.ucla.edu
(Requests via e-mail only)

STEPS

via orgsync in previous
1 Respond
quarter.
2 Work with ASUCLA to format layout.
3 through ASUCLA.

For Student Activities Center, John
Wooden Center, IM Field, North
Athletic Field, Drake Stadium,
Sunset Canyon Recreation, Pauley
Pavilion, Los Angeles Tennis Center:

For Ackerman and Kerckhoff
Meeting Rooms, Ackerman Grand
Ballroom, 2nd Floor Lounge, Grand
Salon, and State Rooms, contact:
A-Level Ackerman Union
(310) 206-0832

STEPS

1 Respond to lottery email.
2 Check lottery sign-up time.
up to 2 hours/week (you
3 Reserve
may also reserve banner space).
lottery) Reserve minimum
4 (After
of 5 days in advance.
To book any Recreation facility:

A currently listed signatory should
e-mail reserve@recreation.ucla.edu
and include the following information:
∙ Name, e-mail, and phone
∙ Name of registered group
∙ Name, e-mail, and phone of
another student in the group to
serve as a second contact (does
not need to be a signatory)
∙ Date options
∙
∙ Desired location
∙ Purpose of reservation (meeting or
event)
∙ Approximate attendance

Contact Lorrie Klimoski at lklimoski@recreation.ucla.edu to make a reservation or
apply to the UCLA Receation Fund if you are having an event under Lorrie Klimsoki.

PUBLICITY

18

Alexandra Lopez: alopez@media.ucla.edu

9,000
online options for advertising on Dailybruin.com and Bruinwalk.com/professorreviews as well as
flyering. Daily Bruin reps are trained to give you advice in ad layout, positioning, and planning to
give you the most effective aid.

OUTDOOR

The Only Outdoor Advertising Offered at UCLA

KIOSK ANATOMY

RATES

FRONT PANELS
11” x 17”
3 Available per Kiosk

LARGE PANELS

FREQUENCY

LARGE PANEL

SMALL PANEL

1 panel

$600/month

$400/month

5+ panels

$500/month

$300/month

10+ panels

$450/month

$200/month

26” x 50”
2 Available per Kiosk
Posters can be printed for
an additional $60 each
25 kiosks at UCLA

LOCATIONS AROUND UCLA
1
2
3
4
5
6
7
8
9

Bombshelter
Bunche
Hilgard Bus
Campbell Hall E
Campbell Hall N
Dodd
Drake
Wooden Center
Engineering Top

10
11
12
13
14
15
16
17

Flag Pole
Franz/MS
Haines
Inverted Fountain
Knudsen
Law School
Lot 32
Lot 6

ONLINE
TOP BANNER
PREMIER
RECTANGLE

BOTTOM
RECTANGLE

18
19
20
21
22
23
24
25

LuValle
Melntiz
Myerhoff Park
North Campus
NPI
Schoenberg
Spaulding
Westwood Plaza

Online Banner Advertising at DailyBruin.com and BruinWalk.com

RATES
# OF PAGE VIEWS

PRICE

10,000

$100

20,000

$200

50,000

$500

75,000

$750

FIRST, email the president requesting to come

than through the OCHC because
22

95% reshmen
75%
r
50%
LIVE ON THE HILL.

www.hillcouncil.com
THEN, attend an OCHC meeting (Tuesdays at

THEN, present to OCHC why the hill is
If
their residents and post them in the dorms.

That’

Try co-programming with other
well-established student groups
so your student group name
will share the attention.

Make a pact
with your three signatories to recruit three more people.
Then those new members will recruit three

continuously expanding.

The more exposure

THE BETTER.
27

MENTAL HEALTH RESOURCES
ON CAMPUS
The Counseling Center: Counseling & Psychological Services (CAPS)
Location

John Wooden Center West
221 Westwood Plaza
Box 951556
Los Angeles, CA 90095-1556

Phone
(310) 825-0768
24-Hour access to a counselor by phone

Hours of Operation

Monday to Thursday, 8 AM to 8 PM
Friday, 9 AM to 5 PM

UC Police Department (UCPD)
601 Westwood Plaza
Call (310) 825-1491 or 911
For anonymous reporting:
(310) 794- 5824
http://www.ucpd.ucla.edu

Ashe Center at UCLA
Main Line: (310) 825-4073
24/7 Nurseline: (877) 351-3457
(For advice and information from
a registered nurse after hours)

OFF CAMPUS
Los Angeles Suicide Prevention Center
Call (310) 391-1253
24-Hour Crisis Hotline

National Suicide Prevention Hotline
Call 1-800-273-TALK (8255)
24-Hour Crisis Hotline, toll free

Santa Monica Rape Center
UCLA Medical Center, Santa Monica
1250 Sixteenth Street
Santa Monica, California 90404
(310) 319-4000

OFFICE OF THE
INTERNAL VICE
PRESIDENT
liaison among our dynamic community of 28,000 undergraduates, over
1000 student organizations, administration, and campus entities.The
safety resources, connect students and student groups to campus
resources, and advocate for students at an administrative level. For
more information, please contact the IVP at usaivp@asucla.ucla.edu.

STUDENT GROUP LIAISONS

Contact us at:
ivp.executivesgl.ucla@gmail.com

The Student Group Liaison program is an initiative of the Undergraduate Students Association
Council (USAC) Internal Vice-President’s (IVP). As a committee we seek to provide institutional
knowledge, add value, and improve the student leader experience and capacity in managing
their organization.
We can help your student groups with the following services:
- USAC funding process
- Connecting with administrators
- Co-programming with other related campus organizations.
- Contacting different entities within USAC.
- Connecting student groups with marketing resources.
- Assisting student groups with leadership development within the organization



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