How To Guide

How%20to%20Guide

User Manual:

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Page Count: 25

2014-2015
TABLE
OF CONTENTS
2 Register Your Student Group
4 Funding
7 Programming Funding
9 Operational Funding
14 Getting to Know SOLE Resources
18
How To Guide: A Resource Manual for Student Groups

Publicity
All rights reserved. No portion of this book may be reproduced, distributed, or transmitted in any form or by


300E Kerckhoff Hall, Los Angeles, CA 90095 or email at usaivp.asucla.ucla.edu.
Original Graphics and Layout by Amber Le, Los Angeles, CA. Updated Graphics and Layout by Carlos Quintanilla,
Alan Zhu, and Jakleen Lee. Manufactured at the University of California, Los Angeles. Printed in the United States
of America.
REGISTER WITH
ORGSYNC
2
Welcome to OrgSync
>> Once you complete your account, you will automatically be part of the SOLE OrgSync Portal.
>> Use the “Organizations” Tab on the top to see what groups you are apart of OR join other
groups.
Create an OrgSync Account for yourself
(you will create your group in the proceeding steps)
>> Go to www.orgsync.com/login
>>
Under “Choose your Community” select “UCLA”
>> Click on: “Sign in with your Campus ID” and use your UCLA login.

PROGRAMMING 4
OPERATIONAL 15
MISCELLANEOUS
FUNDING
4
Co-Programming Fund
OCHC and Various
Buildings
DIRECTORY 5
CONTINGENCY 7
ASUCLA BOD 8
ASUCLA WAIVER POOL 8
THE GREEN INTIATIVE FUND 8
COMMUNITY SERVICE MINI FUND 9
VICE CHANCELLOR’S FUND 9
CAMPUS PROGRAMMING COMMITTEE 10
COMMUNITY ACTIVITIES COMMITTEE 10
ACADEMICS AFFAIRS COMMISSION 11
EVP ADVOCACY GRANT 11
CULTURAL AFFAIRS FUND 12
STUDENT INITIATED ACCESS 12
CAPITAL CONTINGENCY 13
4
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
6
Community Activities Committee: General
disavantaged communities
Up to $10,000
Annually in August
Funding for off-campus services for economically
Melissa Veluz-Abraham, CSP | 105 Kerckhoff Hall |
Hearings will take place in late August or early September
Funding for off-campus services for economically
mveluz@saonet.ucla.edu | www.studentactivities.ucla.edu >> funding
Community Activities Committee: Mini-Fund
Max $1,800
Melissa Veluz-Abraham, CSP | 105 Kerckhoff Hall |
Quarterly
Hearings will take place in late August or early September
mveluz@saonet.ucla.edu | www.studentactivities.ucla.edu >> funding
No
The following Tuesday
airs Commission:
Academic Success Referendum
Funding for programs that promote eduational reform and
academic support
Up to $2,000
Academic Affairs | 310 Kerckhoff Hall |
aacgrants@gmail.com
www.students.asucla.ucla.edu
>> funding >> programming
At least 14 days prior to program
Supplies, Graphics and Honorarium
Funding for programs that promote eduational reform and
academic support
Academic Affairs | 310 Kerckhoff Hall |
aacgrants@gmail.com
airs Commission: Mini-Grants
Up to $1,000
www.students.asucla.ucla.edu >> funding
At least 14 days prior to event
At least 21 days prior to event
ucla.evp.grant@gmail.com
To be scheduled by EVP
Maximum of $500
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
HEARING
HEARING
HEARING
DEADLINE
HEARING
HEARING
HEARING
HEARING
6
Advertising, Clerical Supplies, Facilities, Equipment, Food,
Honorarium, Postage, Printing, Special Supplies, Telephone,
Transportation
LINE ITEMS
Advertising, Clerical Supplies, Facilities, Equipment, Food,
Honorarium, Postage, Printing, Special Supplies, Telephone,
Transportation
LINE ITEMS
disavantaged communities
LINE ITEMS
Supplies, Graphics and Honorarium
LINE ITEMS
SOURCE
TYPE
RANGE
CONTACT
LINE ITEMS
Funding for programs that support social justice
Registration, Accommodations, Facilities, Transportation,
Publicity, Supplies
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
Honorariums, Supplies, Venues
Programming Mini-Fund
Supplementary funding for cultural programming
At least 21 days prior to the program
Advertising, Clerical Supplies, Equipment, Facilities,
Food, Honorarium, Insurance, Postage, Printing,
Special Supplies, Telephone, Transportation
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
At least 21 days prior to purchase
Computer and peripherals, furniture

SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
Student Wellness Programming Fund
Supplemental funding for health oriented
progams and/or events
$500
Supplies, Facilities, Honorariums
usaswc@asucla.ucla.edu
At least 14 days prior to event
*LINE ITEMS : ITEMS FUNDING COVERS*
Up to $1,000
Cultural Affairs Commissioner | 311 Kerckhoff Hall
825-6564 | usacac@asucla.ucla.edu
www.students.asucla.ucla.edu >> funding
No
Community service projects that conduct outreach
Up to $500
105 Student Activities Center | 267-4349 |
www.students.asucla.ucla.edu >> funding
siacminifund@gmail.com
Quarterly
TBA for 2014-2015 academic school year

Up to $1,500
HEARING
No
Core Programming Fund with ORL
At least 21 days prior to event
Supplies, Incentives, Food/Meal Services, and Facilities
Resident Director or Program Coordinator,
Visit https://www.orl.ucla.edu/contact
Funding for programs that take place on the Hill
Determined by ORL Council
No
SOURCE
TYPE
RANGE
CONTACT
DEADLINE
LINE ITEMS
HEARING
No
HEARING
STUDENT GOVERNMENT
OPERATIONAL FUND 16
STUDENT ORGANIZATION
OPERATIONAL FUND 17
9
9
17
SOURCE
TYPE
RANGE
CONACT
DEADLINE
LINE ITEMS
Student Organization Operational Fund (SOOF)
Funding for year long organizational expenses
Up to $3000 a year
Retreats, Food, Graphics, Stipends, Advertising, T-shirts, Supplies
Budget Review Director at usabudgetreview@gmail.com
Quarterly
SOLE
The organization signatory will receive an email asking to r
submission of your SOOF application. Email the Budget Review Director to
ensure your application was submitted successfully.
Once USAC approves the allocations, the organization signatory will
receive an email stating that the funds are available.
http://usac.ucla.edu
/funding/operational.php
If you want a purchase order:
Give your
vendor the
purchase order..
Fill out a requisition
form (from the SGA
of
& indicate
purchase order

Include an estimate
on your requisition
form for your
purchase order.
requisition
form & documentation
to the Finance
Committee



vendor accepts
purchase orders.
An invoice should
rom the
vendor to the SGA.
If an invoice is given

forward it to SGA.
SGA will pay the
vendor with your
purchase order.

purchase order
need prior approval

so plan accordingly.



r
c.
If you want a cash advance:


Fill out a requisition
form (from the SGA

and indicate
cash advance

Attach all necessary
documentation

services or products
you plan to purchase
with the cash advance.

with documentation



process.
If you want a reimbursement:


Y
the r
fr
WAYS TO ACCESS
YOUR FUNDING
the
Fill out a requisition
form (from the SGA

and indicate
reimbursement

Attach all necessary
documentation (proof
of payment/receipt
for approved items
you purchased.

for items not on the
approved guidelines.

with documentation
to the finance committee

(#58, 3rd floor Kerckhoff).
Student Government Accounting processes requisitions, manages the USAC budget, and maintains transparency
of funding transactions on campus. The Budget Review Director, Financial Committee Chairperson, CS Mini Fund
Chair, and TGIF Grant Chair work hand in hand with SGA to get student groups their money after applications and
requisitions have been handled.
Requisition Form: Instructions
Located in
Kerckho 332,
with customer service
hours from
11pm-5pm.
NOTE:
Allow two weeks for processing for
requisitions submitting between Aug - Apr.
Allow eight weeks for processing for
requisitions submitting between Apr - May.
20
CONTACTS
Create a New Organization
>>
>> What are the Requirements of Starting a Registered Organization (RCO)
Discuss with your SOLE Advisor
Registration for new student organizations happens quarterly.
representatives of the RCO.
Signatories can be any UCLA student, faculty, and/or sta .
OrgSync-portal.
Mike Cohn - mcohn@saonet.ucla.edu
Pam Cysner – pcysner@saonet.ucla.edu
Kristopher Kaupalolo – kkaupalolo@saonet.ucla.edu
Orlando Luna – oluna@saonet.ucla.edu
Carissa Requejo – creqeujo@saonet.ucla.edu
Terry Saunders – tsaunder@saonet.ucla.edu
Melissa Veluz-Abraham – mveluz@saonet.ucla.edu
Winter Quarter Registration: Early January
Fall Quarter Registration: Early October
Once you have ocially registered your student group, you will be
assigned an advisor from the Student Organizations Leadership and
Engagement. Your advisors will help you with further inquiries about
funding, publicity, and event planning. You can nd out who your SOLE
Advisor is on the rst oor of Kerckho at 105 Kerckho Hall.
Contact information for SOLE Advisors:
14
SOLE
RESOURCES
STUDENT ORGANIZATIONS
LEADERSHIP
AND ENGAGEMENT
Empowering students through organizational development, fostering leadership and active engagement
The SOLE Of


f

For more information visit www.sole.ucla.edu.
CONTACTS
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


105 Kerckhoff Hall
(310) 825-7041

105 Kerckhoff Hall
(310) 825-6322
MIKE COHN, Director — mcohn@saonet.ucla.edu
PAM CYSNER, Advisor — pcysner@saonet.ucla.edu
CARISSA REQUEJO, Advisor — crequejo@saonet.ucla.ed
JAKE GILDEA, Advisor — jgildea@saonet.ucla.edu
ORLANDO LUNA, Advisor — oluna@saonet.ucla.edu
KRIS KAUPALOLO, Advisor — kkaupalolo@saonet.ucla.edu
MELISSA VELUZ-ABRAHAM, Advisor — mveluz@saonet.ucla.edu
CYNDI TANDO, Graduate Intern/Advisor — stando@saonet.ucla.edu
TROY BARTELS, (AGC/MIGC/Panhel) — tbartels@saonet.ucla.edu
KEVIN DOUGHERTY, (LGC/NPHC) — kdougherty@saonet.ucla.edu
105 Kerckhoff Hall
(310) 206-5071
105 Kerckhoff Hall
MELISSA VELUZ-ABRAHAM — mveluz@saonet.ucla.edu
KRIS KAUPALOLO — kkaupalolo@saonet.ucla.edu
RESERVE A VENUE
HOW TO

A-Level Ackerman Union
(310) 206-0832
For Ackerman and Kerckhoff
Meeting Rooms, Ackerman Grand
Ballroom, 2nd Floor Lounge, Grand
Salon, and State Rooms, contact:
Respond to lottery email.
Check lottery sign-up time.
1
2
3
4
Reserve up to 2 hours/week (you
may also reserve banner space).
(After lottery) Reserve minimum
of 5 days in advance.
STEPS
For Bruin Plaza, contact:
Kris Kaupalolo
kkaupalolo@saonet.ucla.edu
(Requests via e-mail only)
Respond via orgsync in previous
quarter.
1
2
3
Work with ASUCLA to format layout.
STEPS

through ASUCLA.
For General Events, contact:

Respond to lottery email.
Check lottery sign-up time.
1
2
3
4(After lottery) Reserve as far in
advance as possible.
STEPS

A-Level Ackerman
(310) 825-8989
(or go in person)
To book any Recreation facility:
A currently listed signatory should
e-mail reserve@recreation.ucla.edu
and include the following information:
∙ Name, e-mail, and phone
∙ Name of registered group
∙ Name, e-mail, and phone of
another student in the group to
serve as a second contact (does
not need to be a signatory)
∙ Date options
∙ 
∙ Desired location
∙ Purpose of reservation (meeting or
event)
∙ Approximate attendance
For Student Activities Center, John
Wooden Center, IM Field, North
Athletic Field, Drake Stadium,
Sunset Canyon Recreation, Pauley
Pavilion, Los Angeles Tennis Center:
Contact Lorrie Klimoski at lklimoski@recreation.ucla.edu to make a reservation or
apply to the UCLA Receation Fund if you are having an event under Lorrie Klimsoki.
PUBLICITY
18
online options for advertising on Dailybruin.com and Bruinwalk.com/professorreviews as well as
flyering. Daily Bruin reps are trained to give you advice in ad layout, positioning, and planning to
give you the most effective aid.
Alexandra Lopez: alopez@media.ucla.edu
9,000
OUTDOOR
LOCATIONS AROUND UCLA
1
2
3
4
5
6
7
8
9
Bombshelter
Bunche
Hilgard Bus
Campbell Hall E
Campbell Hall N
Dodd
Drake
Wooden Center
Engineering Top
RATES
1 panel
5+ panels
10+ panels
FREQUENCY LARGE PANEL SMALL PANEL
KIOSK ANATOMY
FRONT PANELS
11” x 17”
3 Available per Kiosk
LARGE PANELS
26” x 50”
2 Available per Kiosk
Posters can be printed for
an additional $60 each
25 kiosks at UCLA

18
19
20
21
22
23
24
25
LuValle
Melntiz
Myerhoff Park
North Campus
NPI
Schoenberg
Spaulding
Westwood Plaza
10
11
12
13
14
15
16
17
Flag Pole
Franz/MS
Haines
Inverted Fountain
Knudsen
Law School
Lot 32
Lot 6
ONLINE
$600/month
$500/month
$450/month
$400/month
$300/month
$200/month
The Only Outdoor Advertising Offered at UCLA
Online Banner Advertising at DailyBruin.com and BruinWalk.com
RATES
10,000
20,000
50,000
75,000
$100
$200
$500
$750
# OF PAGE VIEWS PRICE
TOP BANNER
PREMIER
RECTANGLE
BOTTOM
RECTANGLE
22
FIRST, email the president requesting to come

www.hillcouncil.com
THEN, attend an OCHC meeting (Tuesdays at



THEN, present to OCHC why the hill is

If 


their residents and post them in the dorms.

than through the OCHC because
95% reshmen
75% r
50% 
LIVE ON THE HILL.
That’




Make a pact
with your three signatories to recruit three more people.
Then those new members will recruit three

continuously expanding.
Try co-programming with other
well-established student groups
so your student group name
will share the attention.
The more exposure

THE BETTER.
27

MENTAL HEALTH RESOURCES
OFF CAMPUS
UCLA Medical Center, Santa Monica
1250 Sixteenth Street
Santa Monica, California 90404
(310) 319-4000
Santa Monica Rape Center
Los Angeles Suicide Prevention Center
Call (310) 391-1253
24-Hour Crisis Hotline
National Suicide Prevention Hotline
Call 1-800-273-TALK (8255)
24-Hour Crisis Hotline, toll free
ON CAMPUS
UC Police Department (UCPD)
Ashe Center at UCLA
601 Westwood Plaza
Call (310) 825-1491 or 911
For anonymous reporting:
(310) 794- 5824
http://www.ucpd.ucla.edu
Main Line: (310) 825-4073
24/7 Nurseline: (877) 351-3457
(For advice and information from
a registered nurse after hours)
The Counseling Center: Counseling & Psychological Services (CAPS)
Location
Phone
Hours of Operation
John Wooden Center West
221 Westwood Plaza
Box 951556
Los Angeles, CA 90095-1556
(310) 825-0768
24-Hour access to a counselor by phone
Monday to Thursday, 8 AM to 8 PM
Friday, 9 AM to 5 PM
OFFICE OF THE
INTERNAL VICE
PRESIDENT
The Student Group Liaison program is an initiative of the Undergraduate Students Association
Council (USAC) Internal Vice-President’s (IVP). As a committee we seek to provide institutional
knowledge, add value, and improve the student leader experience and capacity in managing
their organization.
We can help your student groups with the following services:
- USAC funding process
- Connecting with administrators
- Co-programming with other related campus organizations.
- Contacting different entities within USAC.
- Connecting student groups with marketing resources.
- Assisting student groups with leadership development within the organization
STUDENT GROUP LIAISONS
Contact us at:
ivp.executivesgl.ucla@gmail.com


liaison among our dynamic community of 28,000 undergraduates, over
1000 student organizations, administration, and campus entities.The
  
safety resources, connect students and student groups to campus
resources, and advocate for students at an administrative level. For
more information, please contact the IVP at usaivp@asucla.ucla.edu.

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