1 How CMS, SMP Incorporate For Group Content Management

User Manual: How CMS, SMP Incorporate for Group Content Management

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Understanding CAYIN’s Products
How CMS and SMP Incorporate for
Group Content Management
1. Introduction ...................................................................................................... 1
2. Terminologies .................................................................................................... 2
3. Operation Principles ............................................................................................ 6
4. Operation Steps (Basic) ...................................................................................... 8
5. Operation Steps (Advanced) .............................................................................. 12

1. Introduction
Group Content Management is an important topic for operating a larger deployment of Digital
Signage networks or narrowcasting channels. A “group” represents a set of SMP players which
playback the same content. If we refer to the traditional TV broadcast world, an SMP group is
comparable to a TV program channel. Therefore, “group content management” of digital signage
is associable to the channel content management in the TV world.
CAYIN’s digital signage has a simple but powerful management philosophy and tools for SMP
group content management. Incorporating SMP players and CMS servers, system administrators
can remotely implement SMP player’s group content management. This document aims to
introduce how administrators implement group content management with “Group”, “Media
Folder”, and “User Account” on SMP player and CMS server.
The content of this document is applied to the following product versions:
9

CMS server: V3.5, V4.0 and above

SMP-WEBPLUS/WEBPLUS-T: V2.5, V3.0 and above

SMP-WEBDUO: V1.0

SMP-WEB3/WEB3N: V1.0 and above

SMP-PROPLUS: V1.0

SMP-PRO3/PRO3N: V1.0 and above

This document is useful for CAYIN CMS/SMP users who have basic knowledge about login and
operation on Web Manager, and want to familiarize themselves with the operations of “Group
Content Management” and “Media Folder”.
Copyright @ CAYIN Technology Co., Ltd

How CMS and SMP Incorporate for Group Content Management

2. Terminologies
The following terminologies are frequently used in the operations of SMP and CMS products. It is
important to understand the exact definitions of these terminologies.

A. Media Folder
Media Folder is the folder that SMP or CMS stores media files and later plays them back.

SMP player
Media Folder in SMP player also usually indicates the internal hard disk drive in this player. After
you install a hard disk in an SMP player correctly and format it through operations on SMP, the
SMP player will use the hard disk space to store media files for playback. Users have three ways
to upload files to the Media Folder of an SMP player:
I.

By using Network Neighborhood’s file sharing on SMP, users can copy and paste files from
their PC to its (SMP) Media Folder.

II.

You can choose your familiar FTP client software in your PC and update/delete files in
Media Folder(s).

III. Through CMS server, files will be automatically distributed to the correspondent SMP
Media Folder(s).

CMS server
In a CMS server, there can be one or multiple Media Folders. By the function “Access
ControlÆFolder Management” on the CMS’s Web Manager, users can add or delete Media
Folder(s).

How CMS and SMP Incorporate for Group Content Management

Each Media Folder in a CMS is independent from the others. Through the synchronization settings
on SMP and CMS, the Media Folder of SMP can synchronize its files with the correspondent Media
Folder of the CMS.
Users have two ways to upload files to a Media Folder(s) of a CMS:
I.

By using Network Neighborhood’s file sharing on CMS, users can copy and paste files from
their PC to its (CMS) Media Folder(s).

II.

By using FTP server on CMS, users can use FTP client software in a PC to upload files into
its (CMS) Media Folder(s).

B. Group
The concept of Group is to manage those players which will playback the same contents and also
apply the same schedule all together. SMP players in the same group will synchronize contents
from the same Media Folder in CMS, and thus playback the same multimedia files. For advanced
usages, SMP players in the same group can download the same schedule and play identical
playlist at the same time. 1
SMP player
You can configure the settings of SMP player’s Group in either of these two pages: MEDIA FOLDER
or NETWORK SETTINGS. Players with the same Group name will belong to the same group. Please
note that the Group name should be in English and is case-sensitive.

When executing schedule, multiple SMP players will not play exactly simultaneously, because there might
be tens of seconds of difference between the execution time of each player.

How CMS and SMP Incorporate for Group Content Management

CMS server
You can create or delete groups on CMS at the page: ACCESS CONTROL Æ GROUP. When
creating a new group on CMS, you must assign a Media Folder to this group. Then, this group will
be associated with that Media Folder.

For example, you assign SMP1 to “GROUPA” and associate “GROUPA” with Media Folder
“Folder1”. When SMP1 player synchronizes multimedia files from CMS server, CMS will distribute
files in Media Folder “Folder1” to all media players in “GROUPA”, including SMP1.

3. User Account
User Account is a new function developed for CMS v3.5 and above. Administrators can create
accounts for different users and assign appropriate management authority to each account. You
can create and configure settings of accounts at the page: ACCESS CONTROL Æ ACCOUNT.

How CMS and SMP Incorporate for Group Content Management

NOTE
If you have a simple managerial requirement, we do not suggest you using this function, which
might increase the complexity of your management. You can always login with the default
account “administrator” to access all functions whenever a username and password are
requested.
User Account provides the following two major functions:
1.

Authorize the access right of Group and Media Folder. The system will verify the username
and password when you upload files to CMS Media Folder or when SMP and CMS
synchronize contents.

Authorize the functionalities of CMS Web Manager. Administrators can confine the users to
use only part of the functions in Web Manager.

How CMS and SMP Incorporate for Group Content Management

3. Operation Principles
Content management of CMS and SMP is on a per-group basis. The system uses groups to
combine Media Folder, User Account, SMP Player, and Content Update to manage contents
easily.

(Media)
Folder
(User)
Account

GROUP

Resource
Management

Content
Update

Central Scheduling

SMP
Player

You can let a user (e.g. user_x) manage one (e.g. GROUP-A) or multiple groups. You can also
associate a group with a folder (e.g. Folder-1), so that all SMP players (e.g. SMP-01, SMP-02…) in
Group-A can synchronize contents with Folder-1 of CMS.

FOLDER-1

GROUP-A

FOLDER-2

GROUP-B

GROUP-C

SMP-11

SMP-21

SMP-02

SMP-12

SMP-22

SMP-32

SMP...

SMP-01

user_x

GROUP-D
user_y

SMP-31

How CMS and SMP Incorporate for Group Content Management

Administrators can upload multimedia files to CMS server by FTP or Network Neighborhood
(Shared Folder). SMP player will download files based on its settings of Group and Media Folder.
After verifying the username and password, CMS will distribute multimedia files and playlists
to corresponsive players.

Management
PC

SMP Player

CMS SERVER
Content Upload

Content Update

FTP or
Shared Folder

User Account
Authentication

Scheduling

HTTP

Group & User Account
Authentication

Folder
(File-1, File-2...)

Central
Scheduling

CMS server combines SMB Server, FTP Server, and HTTP Server, and provide the following
functions:
9

SMP Server: provide shared folder service for Media Folder through Network
Neighborhood. Users can easily upload and download files in CMS server via SMB Server
and Windows Network Neighborhood.

FTP Server: provide users with the FTP service. Users will face more difficulties when
they use Network Neighborhood to upload or download files via the Internet. It’s not easy
to configure settings under a firewall. Therefore, users can use FTP protocol to transmit
data over the Internet or through a firewall.

HTTP Server: provide many functions in CMS, including Web Manager, content updating
of Media Folder, delivering playlists of central scheduling, etc.

How CMS and SMP Incorporate for Group Content Management

4. Operation Steps (Basic)
If this is your first time to use CMS server, please follow below steps to set up the connection
between CMS and SMP and start to synchronize the files in Media Folder.

A. CMS Server
1.

Now, we can start to configure the
settings of CMS. Open CMS SERVER’s
Web Manager. Login with the account
“administrator”.
Default username: administrator

Default password: admin
2.

Go to "ACCESS CONTROL" Æ
"FOLDER MANAGEMENT".
Enter a name (e.g. Folder3) in the
“Media Folder Name” and click
[Create]. Then, this folder will be
created in the hard disk of the server.

If you want to update content from
Network Neighborhood, please select
an access mode of all folders in CMS, so
that users can access folders with
suitable authorization. If you want to
use “Controlled access”, please refer
to the user manual for details before

you use it.
4.

If you want to update content from FTP,
please enable FTP access here.

How CMS and SMP Incorporate for Group Content Management

Then, you can add contents into the
folder by Network Neighborhood or FTP.
(Contents can be added at any time.)
¾

FTP: You can choose your famaliar
FTP client software in your PC.

Network Neighborhood: You can
open the CMS’s shared folder by
“File Explorer” or “Network
Neighborhood” in your Windows
PC. Then, you will see the folder
(ex. Folder1) which you create in
step 2 and copy files to this folder.

r Network Neighborhood

NOTE
You can also click [Open Folder] in
CAYIN Device Seeker to open the CMS’s
Media Folder.
6.

Go to "ACCESS CONTROL" Æ

"GROUP".
7.

Click [Add a group]. In the pop-up
window, you can edit a group name
(e.g. GROUPA) which the player belongs
to, and associate the group name to the
folder (e.g. Folder1) you just create in
step 2.

NOTE
You have to enter the exact group name

as the one you configure in the player’s
Web Manager (see PLAYER side: step
4). Be aware that the system is case
senitive.
8.

Once linked, each time you add
contents in the CMS’s folder, they will be
distributed to every player in the group
which is associated to the folder.

How CMS and SMP Incorporate for Group Content Management

B. SMP Player
1.

Open SMP PLAYER’s Web Manager and
login. (Settings will be the same for
both SMP-PRO series and SMP-WEB
series)
Default username: webadmin
Default password: admin

Go to "MEDIA FOLDER" Æ " MEDIA
FOLDER" and tick "Enable Media
Folder content synchronization”

Select the option you want in "Check

o
p

content" – you can ask the player to
get the content from the server at a
specific frequency or at daily specific
time.
4.

In the same page, set “CMS server” as
the content source in "Content
synchronization with" and enter the

“Group” name of this SMP. Set the
Username as “administrator” and the
default password is “admin”. Then,
enter the IP address of the CMS.
You can click [Test] to check if you type
the correct uername and password to
access the CMS server. If all settings are
correct, click [SAVE] and then
[APPLY].

Now you can open the Media Folder of
this SMP player. You should be able to
see that the SMP player is downloading
files in the CMS server.

NOTE
Media Folder can contain at most 2048
files.

How CMS and SMP Incorporate for Group Content Management

NOTE
¾

Each time you changed a setting in any page, please press first [SAVE] and then [APPLY].

To make sure the players are well linked to the server, please go to "SYSTEM STATUS" -->
"CLIENT LIST". From here you should be able to see all players conntected to this CMS
server.

In order to increase the number of players of any given group, you just need to give the
same group name to another player. But the added player must have a different hostname.

How CMS and SMP Incorporate for Group Content Management

5. Operation Steps (Advanced)
If you don’t want to use the account “administrator” to manage SMP, you can create more than
one account to do different managerial jobs.
Below are the consecutive steps followed by Chapter 3. After completing the settings in Chapter
3, you can continue adding the function “Account”.

A. CMS Server
1.

After adding a new group (e.g.
GROUPA) in CMS, go to "ACCESS

CONTROL" Æ "ACCOUNT".

o
2.

Click [Add a new account] and
you will see a pop-up window. Enter
an account name (e.g. user_x) and
a password. Enter the password
again to confirm it.

In the “Access to groups” area, you
can select groups. Select “GROUP1” in
the left-hand side, and click
[Select=>]. Then, GROUP1 will be
duplicated to the right-hand side. In
this case, user_x can only manage and
use GROUP1.

How CMS and SMP Incorporate for Group Content Management

At the lower part of the same window,
you can authorize users (user_x) to
perform certain management activities
of CMS.
You can select each function in Web
Manager, media folder access by
Network Neighborhood under “control
access” mode, media folder access by
FTP, and allow SuperMonitor to monitor
this CMS.
Click [SAVE] and a new account will be
created.

Go to "ACCESS CONTROL" Æ
"FOLDER MANAGEMENT". Choose
one mode for accessing Media Folder by
Network Neighborhood or FTP.
9

Network Neighborhood: select
“Controlled access” mode.

FTP: enable FTP access.

Then, click [SAVE].
You will need to enter username and
password whenever you want to open
CMS’s Media Folder or upload files by
FTP software. If you enter the username
as “user_x”, you can only access those
Media Folders which are authroized to
user_x.

How CMS and SMP Incorporate for Group Content Management

B. SMP Player
Now we start to configure settings on the SMP player.
1.

Open SMP PLAYER’s Web Manager and
login. (Settings will be the same for
both SMP-PRO series and SMP-WEB
series)
Default username: webadmin
Default password: admin

Go to "MEDIA FOLDER" Æ " Media
Folder Content Synchronization"
and make sure you tick "Enable Media
Folder content synchronization”

Now you can use different username
and password for CMS server, other
than the account “administrator”. For
example, you can enter the username
“user_x” and its password which you
create in step 2 in CMS server.
In this case, SMP player can still

successfully download files from CMS,
as long as user_x has the access right
to manage GROUPA.

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