1 How CMS, SMP Incorporate For Group Content Management

User Manual: How CMS, SMP Incorporate for Group Content Management

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1. Introduction
2. Terminologies
3. Operation Principles
4. Operation Steps (Basic)
5. Operation Steps (Advanced)

Understanding CAYIN’s Products

How CMS and SMP Incorporate for

Group Content Management

1. Introduction ...................................................................................................... 1

2. Terminologies .................................................................................................... 2

3. Operation Principles ............................................................................................ 6

4. Operation Steps (Basic) ...................................................................................... 8

5. Operation Steps (Advanced) .............................................................................. 12

1. Introduction

Group Content Management is an important topic for operating a larger deployment of Digital

Signage networks or narrowcasting channels. A “group” represents a set of SMP players which

playback the same content. If we refer to the traditional TV broadcast world, an SMP group is

comparable to a TV program channel. Therefore, “group content management” of digital signage

is associable to the channel content management in the TV world.

CAYIN’s digital signage has a simple but powerful management philosophy and tools for SMP

group content management. Incorporating SMP players and CMS servers, system administrators

can remotely implement SMP player’s group content management. This document aims to

introduce how administrators implement group content management with “Group”, “Media

Folder”, and “User Account” on SMP player and CMS server.

The content of this document is applied to the following product versions:

9 CMS server: V3.5, V4.0 and above

9 SMP-WEBPLUS/WEBPLUS-T: V2.5, V3.0 and above

9 SMP-WEBDUO: V1.0

9 SMP-WEB3/WEB3N: V1.0 and above

9 SMP-PROPLUS: V1.0

9 SMP-PRO3/PRO3N: V1.0 and above

This document is useful for CAYIN CMS/SMP users who have basic knowledge about login and

operation on Web Manager, and want to familiarize themselves with the operations of “Group

Content Management” and “Media Folder”.

How CMS and SMP Incorporate for Group Content Management

2. Terminologies

The following terminologies are frequently used in the operations of SMP and CMS products. It is

important to understand the exact definitions of these terminologies.

A. Media Folder

Media Folder is the folder that SMP or CMS stores media files and later plays them back.

SMP player

Media Folder in SMP player also usually indicates the internal hard disk drive in this player. After

you install a hard disk in an SMP player correctly and format it through operations on SMP, the

SMP player will use the hard disk space to store media files for playback. Users have three ways

to upload files to the Media Folder of an SMP player:

I. By using Network Neighborhood’s file sharing on SMP, users can copy and paste files from

their PC to its (SMP) Media Folder.

II. You can choose your familiar FTP client software in your PC and update/delete files in

Media Folder(s).

III. Through CMS server, files will be automatically distributed to the correspondent SMP

Media Folder(s).

CMS server

In a CMS server, there can be one or multiple Media Folders. By the function “Access

ControlÆFolder Management” on the CMS’s Web Manager, users can add or delete Media

Folder(s).

How CMS and SMP Incorporate for Group Content Management

Each Media Folder in a CMS is independent from the others. Through the synchronization settings

on SMP and CMS, the Media Folder of SMP can synchronize its files with the correspondent Media

Folder of the CMS.

Users have two ways to upload files to a Media Folder(s) of a CMS:

I. By using Network Neighborhood’s file sharing on CMS, users can copy and paste files from

their PC to its (CMS) Media Folder(s).

II. By using FTP server on CMS, users can use FTP client software in a PC to upload files into

its (CMS) Media Folder(s).

B. Group

The concept of Group is to manage those players which will playback the same contents and also

apply the same schedule all together. SMP players in the same group will synchronize contents

from the same Media Folder in CMS, and thus playback the same multimedia files. For advanced

usages, SMP players in the same group can download the same schedule and play identical

playlist at the same time.1

SMP player

You can configure the settings of SMP player’s Group in either of these two pages: MEDIA FOLDER

or NETWORK SETTINGS. Players with the same Group name will belong to the same group. Please

note that the Group name should be in English and is case-sensitive.

1 When executing schedule, multiple SMP players will not play exactly simultaneously, because there might

be tens of seconds of difference between the execution time of each player.

How CMS and SMP Incorporate for Group Content Management

CMS server

You can create or delete groups on CMS at the page: ACCESS CONTROL Æ GROUP. When

creating a new group on CMS, you must assign a Media Folder to this group. Then, this group will

be associated with that Media Folder.

For example, you assign SMP1 to “GROUPA” and associate “GROUPA” with Media Folder

“Folder1”. When SMP1 player synchronizes multimedia files from CMS server, CMS will distribute

files in Media Folder “Folder1” to all media players in “GROUPA”, including SMP1.

3. User Account

User Account is a new function developed for CMS v3.5 and above. Administrators can create

accounts for different users and assign appropriate management authority to each account. You

can create and configure settings of accounts at the page: ACCESS CONTROL Æ ACCOUNT.

How CMS and SMP Incorporate for Group Content Management

NOTE

If you have a simple managerial requirement, we do not suggest you using this function, which

might increase the complexity of your management. You can always login with the default

account “administrator” to access all functions whenever a username and password are

requested.

User Account provides the following two major functions:

1. Authorize the access right of Group and Media Folder. The system will verify the username

and password when you upload files to CMS Media Folder or when SMP and CMS

synchronize contents.

2. Authorize the functionalities of CMS Web Manager. Administrators can confine the users to

use only part of the functions in Web Manager.

How CMS and SMP Incorporate for Group Content Management

3. Operation Principles

Content management of CMS and SMP is on a per-group basis. The system uses groups to

combine Media Folder, User Account, SMP Player, and Content Update to manage contents

easily.

GROUP

(Media)

Folder

(User)

Account

SMP

Player

Resource

Management

Central Scheduling

Content

Update

You can let a user (e.g. user_x) manage one (e.g. GROUP-A) or multiple groups. You can also

associate a group with a folder (e.g. Folder-1), so that all SMP players (e.g. SMP-01, SMP-02…) in

Group-A can synchronize contents with Folder-1 of CMS.

GROUP-A GROUP-B GROUP-C GROUP-D

FOLDER-1 FOLDER-2

user_x user_y

SMP-01

SMP-02

SMP...

SMP-11

SMP-12

SMP...

SMP-21

SMP-22

SMP...

SMP-31

SMP-32

SMP...

How CMS and SMP Incorporate for Group Content Management

Administrators can upload multimedia files to CMS server by FTP or Network Neighborhood

(Shared Folder). SMP player will download files based on its settings of Group and Media Folder.

After verifying the username and password, CMS will distribute multimedia files and playlists

to corresponsive players.

CMS SERVER

User Account

Authentication

Folder

(File-1, File-2...)

Group & User Account

Authentication

FTP or

Shared Folder HTTP

Central

Scheduling

Content Upload Content Update Scheduling

SMP Player

Management

CMS server combines SMB Server, FTP Server, and HTTP Server, and provide the following

functions:

9 SMP Server: provide shared folder service for Media Folder through Network

Neighborhood. Users can easily upload and download files in CMS server via SMB Server

and Windows Network Neighborhood.

9 FTP Server: provide users with the FTP service. Users will face more difficulties when

they use Network Neighborhood to upload or download files via the Internet. It’s not easy

to configure settings under a firewall. Therefore, users can use FTP protocol to transmit

data over the Internet or through a firewall.

9 HTTP Server: provide many functions in CMS, including Web Manager, content updating

of Media Folder, delivering playlists of central scheduling, etc.

How CMS and SMP Incorporate for Group Content Management

4. Operation Steps (Basic)

If this is your first time to use CMS server, please follow below steps to set up the connection

between CMS and SMP and start to synchronize the files in Media Folder.

A. CMS Server

1. Now, we can start to configure the

settings of CMS. Open CMS SERVER’s

Web Manager. Login with the account

“administrator”.

Default username: administrator

Default password: admin

2. Go to "ACCESS CONTROL" Æ

"FOLDER MANAGEMENT".

Enter a name (e.g. Folder3) in the

“Media Folder Name” and click

[Create]. Then, this folder will be

created in the hard disk of the server.

3. If you want to update content from

Network Neighborhood, please select

an access mode of all folders in CMS, so

that users can access folders with

suitable authorization. If you want to

use “Controlled access”, please refer

to the user manual for details before

you use it.

4. If you want to update content from FTP,

please enable FTP access here.

How CMS

and SMP Incorporate for Group Content Management

5. Then, you can add contents into the

folder by Network Neighborhood or FTP.

(Contents can be added at any time.)

¾ FTP: You can choose your famaliar

FTP client software in your PC.

¾ Network Neighborhood: You can

open the CMS’s shared folder by

“File Explorer” or “Network

Neighborhood” in your Windows

PC. Then, you will see the folder

(ex. Folder1) which you create in

step 2 and copy files to this folder.

NOTE

You can also click [Open Folder] in

CAYIN Device Seeker to open the CMS’s

Media Folder.

6. Go to "ACCESS CONTROL" Æ

"GROUP".

7. Click [Add a group]. In the pop-up

window, you can edit a group name

(e.g. GROUPA) which the player belongs

to, and associate the group name to the

folder (e.g. Folder1) you just create in

step 2.

8. Once linked, each time you add

contents in the CMS’s folder, they will be

distributed to every player in the group

which is associated to the folder.

NOTE

You have to enter the exact group name

as the one you configure in the player’s

Web Manager (see PLAYER side: step

4). Be aware that the system is case

senitive.

r Network Neighborhood

How CMS and SMP Incorporate for Group Content Management

B. SMP Player

1. Open SMP PLAYER’s Web Manager and

both SMP-PRO series and SMP-WEB

series)

Default username: webadmin

Default password: admin

2. Go to "MEDIA FOLDER" Æ " MEDIA

FOLDER" and tick "Enable Media

Folder content synchronization”

3. Select the option you want in "Check

content" – you can ask the player to

get the content from the server at a

specific frequency or at daily specific

time.

4. In the same page, set “CMS server” as

the content source in "Content

synchronization with" and enter the

“Group” name of this SMP. Set the

Username as “administrator” and the

default password is “admin”. Then,

enter the IP address of the CMS.

You can click [Test] to check if you type

the correct uername and password to

access the CMS server. If all settings are

correct, click [SAVE] and then

[APPLY].

5. Now you can open the Media Folder of

this SMP player. You should be able to

see that the SMP player is downloading

files in the CMS server.

NOTE

Media Folder can contain at most 2048

files.

How CMS and SMP Incorporate for Group Content Management

NOTE

¾ Each time you changed a setting in any page, please press first [SAVE] and then [APPLY].

¾ To make sure the players are well linked to the server, please go to "SYSTEM STATUS" -->

"CLIENT LIST". From here you should be able to see all players conntected to this CMS

server.

¾ In order to increase the number of players of any given group, you just need to give the

same group name to another player. But the added player must have a different hostname.

How CMS and SMP Incorporate for Group Content Management

5. Operation Steps (Advanced)

If you don’t want to use the account “administrator” to manage SMP, you can create more than

one account to do different managerial jobs.

Below are the consecutive steps followed by Chapter 3. After completing the settings in Chapter

3, you can continue adding the function “Account”.

A. CMS Server

1. After adding a new group (e.g.

GROUPA) in CMS, go to "ACCESS

CONTROL" Æ "ACCOUNT".

2. Click [Add a new account] and

you will see a pop-up window. Enter

an account name (e.g. user_x) and

a password. Enter the password

again to confirm it.

3. In the “Access to groups” area, you

can select groups. Select “GROUP1” in

the left-hand side, and click

[Select=>]. Then, GROUP1 will be

duplicated to the right-hand side. In

this case, user_x can only manage and

use GROUP1.

How CMS and SMP Incorporate for Group Content Management

4. At the lower part of the same window,

you can authorize users (user_x) to

perform certain management activities

of CMS.

You can select each function in Web

Manager, media folder access by

Network Neighborhood under “control

access” mode, media folder access by

FTP, and allow SuperMonitor to monitor

this CMS.

Click [SAVE] and a new account will be

created.

5. Go to "ACCESS CONTROL" Æ

"FOLDER MANAGEMENT". Choose

one mode for accessing Media Folder by

Network Neighborhood or FTP.

9 Network Neighborhood: select

“Controlled access” mode.

9 FTP: enable FTP access.

Then, click [SAVE].

You will need to enter username and

password whenever you want to open

CMS’s Media Folder or upload files by

FTP software. If you enter the username

as “user_x”, you can only access those

Media Folders which are authroized to

user_x.

How CMS and SMP Incorporate for Group Content Management

B. SMP Player

Now we start to configure settings on the SMP player.

1. Open SMP PLAYER’s Web Manager and

both SMP-PRO series and SMP-WEB

series)

Default username: webadmin

Default password: admin

2. Go to "MEDIA FOLDER" Æ " Media

Folder Content Synchronization"

and make sure you tick "Enable Media

Folder content synchronization”

3. Now you can use different username

and password for CMS server, other

than the account “administrator”. For

example, you can enter the username

“user_x” and its password which you

create in step 2 in CMS server.

In this case, SMP player can still

successfully download files from CMS,

as long as user_x has the access right

to manage GROUPA.

1 How CMS, SMP Incorporate For Group Content Management

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