DKG 113 Internat Constitution
User Manual: DKG 113
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Constitution
of The Delta Kappa
Gamma Society
International
P.O. Box 1589
Austin, TX 78767-1589
Revised 2010
C-iii
Table of Contents
I. Name and Emblems ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 1
II. Mission and Purposes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
III. Membership
Membership ....... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 2
Classification ...... . ......... . .................... . . ..... . . ..... . . . . . 2
Election ....... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 3
Transfer ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 3
Termination of Membership ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 3
Reinstatement ..... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 3
IV. Finance
Annual Dues ....... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 3
Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Payment of Dues and Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Financial Assessments ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 4
Other Income ...... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 4
Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Financial Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
V. Organization
Levels of Organization ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 7
Chapter Level ...... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 7
State Organization Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
International Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
VI. Officers
Officers ....... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 9
Related Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Duties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Election and Term of Office ....... . . . . . . . . . . . . . . ..... . . ..... . .......... 13
Vacancies ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 15
VII. Boards
International Boards ....... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 15
State Organization Executive Board ................ . . ..... . . ..... . ...... 16
Chapter Executive Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
VIII. Committees
Committee Structure ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 17
Society Business . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Communications and Publicity . . .............. . . ..... . . ..... . ...... 20
Constitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Constitution Interpretation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Expansion ..... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 21
Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Leadership Development ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 21
Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Nominations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Non-dues Revenue ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 22
Society Mission and Purposes ..... . . . . . . . . . . . . . . ..... . . ..... . .......... 23
C-iv
Educational Excellence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Educators Award ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 23
Eunah Temple Holden Leadership Fund ......... . . ..... . . ..... . ..... 24
Golden Gift Fund ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 24
International Speakers Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Scholarship .... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 24
World Fellowship ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 24
IX. Meetings
Chapter Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
State Organization Meetings ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 25
International Meetings ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 26
X. International Conventions and Regional Conferences
International Conventions and Regional Conferences ... . . ..... . . ..... . .... 27
International Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Regional Conferences ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 29
XI. Headquarters
Property ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 30
Management ....... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 30
Administrative Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
XII. Publications
Publications ....... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 31
Periodical - DKG NEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Journal - e Delta Kappa Gamma Bulletin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Rituals and Ceremonies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Electronic Communications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
XIII. Awards
International Awards ....... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 34
Awards Granted to Members ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 34
Awards Granted to Members or Non-members ............. . . ..... . . . . . . . 36
Awards at May be Granted Only to Non-members .. . . ..... . . ..... . .... 36
XIV. Affiliates
Affiliates ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 37
Institute of International Education (IIE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
United Nations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
XV. Parliamentary Authority ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 37
XVI. Amendments
Amendments to the Constitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Amendments to the International Standing Rules. . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Revision ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 39
XVII. Indemnification ....... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 39
XVIII. Conflict of Interest* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
XIX. Dissolution ..... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 40
XX. The Delta Kappa Gamma Educational Foundation ...... . . ..... . .... 41
C-1
Constitution Article I, II
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Article I
Name and Emblems
Section A.
e name of this international organization shall be e Delta Kappa Gamma
Society International, hereinafter also referred to as the Society.
Section B.
Each state organization* of e Delta Kappa Gamma Society International shall
be designated by a Greek letter, a combination of Greek letters, a geographic area,
or by a country name. Each chapter shall be named by the state organization.
Section C. Emblem
1. e key is the official symbol of membership.
2. e key shall be a vertical ellipse. Across its center the DKG shall signify
key women educators. Above the letters a wreath of laurel leaves shall signify
honor. Below the letters a cup shall signify knowledge.
3. e official seal of the Society shall be a circle. On the circle the DKG shall
signify key women educators. Above the letters a wreath of laurel leaves shall
signify honor. Below the letters a cup shall signify knowledge. e name of
the Society shall be on the perimeter of the seal.
4. e coat of arms consists of a red shield with a band of gold. ree Tudor
roses on the band symbolize the Society’s ideals of friendship, loyalty, and
helpfulness. e flaming lamp and the open book on the shield signify
scholarship and knowledge. e laurel sprays are the traditional symbols of
achievement. e official coat of arms is displayed on the Society flag.
Section D. Anthem
e song composed by Dr. Annie Webb Blanton and Mrs. Cora M. Martin is the
official anthem of e Delta Kappa Gamma Society International.
Section E. Official Jewelry
Official jewelry shall be the keypin; international, state, and chapter president’s
pin; founder’s pin, and International Achievement Award medallion.
Article II
Mission and Purposes
*Article V, Section
A., defines the term
“state organization.”
Section A. Charter Objective
is corporation is formed for educational and benevolent purposes, particularly for
extending aid to women teachers and students by means of founding scholarships
for study, for developing loyalty and high ideals in the teaching profession, and for
conferring distinction upon women members of the teaching profession. (Charter of
The Delta Kappa Gamma Society International
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Article II, III
Delta Kappa Gamma Society, August 16, 1929)
Section B. Mission Statement
e Delta Kappa Gamma Society International promotes professional and
personal growth of women educators and excellence in education.
Section C. Vision Statement
Leading Women Educators Impacting Education Worldwide
Section D. Purposes
e Purposes of e Delta Kappa Gamma Society International shall be
1. to unite women educators of the world in a genuine spiritual fellowship;
2. to honor women who have given or who evidence a potential for distinctive
service in any field of education;
3. to advance the professional interest and position of women in education;
4. to initiate, endorse, and support desirable legislation or other suitable
endeavors in the interests of education and of women educators;
5. to endow scholarships to aid outstanding women educators in pursuing
graduate study and to grant fellowships to non-member women educators;
6. to stimulate the personal and professional growth of members and to
encourage their participation in appropriate programs of action; and
7. to inform the members of current economic, social, political, and educational
issues so that they may participate effectively in a world society.
Article III
Membership
Section A. Membership
1. Membership in e Delta Kappa Gamma Society International shall be
by invitation. A member initiated into the Society becomes a member of a
chapter, a state organization, and the international Society.
2. An individual becomes a member of the Society when she is initiated. She is
initiated only once.
Section B. Classification
1. An active member shall be a woman who is employed as a professional
educator at the time of her election or has been retired from an educational
position. An active member shall participate in the activities of the Society.
2. Reserve membership shall be granted only to a member who is unable to
participate fully in the activities of the chapter because of physical disability
and/or geographic location.
a. Reserve status shall be granted by a majority vote of the chapter.
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Constitution Article III, IV
b. A reserve member, so requesting, shall be restored to active membership.
3. An honorary member shall be a woman not eligible for active membership
who has rendered notable service to education or to women, and is elected to
honorary membership in recognition of such service.
Section C. Election
1. A candidate for active membership shall be voted upon at a chapter meeting
in a manner to be determined by the chapter.
2. A candidate for honorary membership at the chapter, state organization,
or international level shall be elected by the method established by the
respective executive board.
Section D. Transfer
A member in good standing may transfer from one chapter to another upon
notification to Society Headquarters.
Section E. Termination of Membership
Membership in the Society is terminated for non-payment of dues and fees,
resignation, or death.
Section F. Reinstatement
A former member shall be reinstated to membership by the chapter receiving the
request.
Article IV
Finance
Section A. Annual Dues
Each active and reserve member shall pay annual dues.
1. International dues shall be an amount recommended by the Executive Board
and approved by the international convention.
2. State organization dues shall be an amount determined in accordance with
state organization bylaws.
3. Chapter dues shall be an amount determined in accordance with the rules
set by the chapter.
Section B. Fees
1. Initiation Fee
An active member shall pay an initiation fee at the time of initiation.
2. Scholarship Fee
Each active and reserve member shall pay a scholarship fee annually.
3. Honorary Fee
e initiating unit of the Society shall pay a lifetime fee for each honorary
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The Delta Kappa Gamma Society International
C-4
Article IV
member at the time of initiation.
Section C. Payment of Dues and Fees
1. A member shall pay annual dues and fees no later than October 31 of each
year. On November 1, a member shall be dropped for non-payment of dues
and fees.
2. A member initiated on or after July 1 and before April 1 shall pay initiation
fee, dues, and scholarship fee at the time of initiation. A member reinstated
on or after July 1 and before April 1 shall pay dues and scholarship fee only.
Immediately thereafter, the state and international portions of the dues and
fees shall be sent to the state organization treasurer.
3. A member initiated on or after April 1 and before July 1 shall pay only
initiation fee at the time of initiation. Immediately thereafter, the state and
international portions of the fees shall be sent to the state organization
treasurer. A member reinstated on or after April 1 and before July 1 shall
pay no fees at the time of reinstatement. Dues and scholarship fee for the
ensuing year shall be paid no later than October 31.
Section D. Financial Assessments
Financial assessments may be levied only by the chapter.
Section E. Other Income
e Society shall receive and utilize income from sources other than dues and fees
– including but not limited to gifts, bequests, and royalties – in accordance with
policies in the International Standing Rules or as determined by the Administrative
Board.
Section F. Funds
e Delta Kappa Gamma Society International Funds
1. e Available Fund - all levels
At each level this fund shall be the operating fund and shall require a budget.
2. e Scholarship Fund - all levels
a. e Society and each state organization shall maintain a scholarship
fund for the benefit of members. A chapter may maintain a scholarship
fund.
b. e scholarship fee paid by a member shall be divided as follows:
(1) twenty percent (20%) to the international fund
(2) eighty percent (80%) to the state organization fund if the chapter
does not maintain a chapter scholarship fund or twenty percent
(20%) to the state organization fund if the chapter does maintain a
chapter scholarship fund
(3) sixty percent (60%) retained by the chapter having a chapter
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C-5
Constitution Article IV
scholarship fund
c. Rules governing international scholarships shall be recommended by the
Scholarship Committee and approved by the Executive Board. Rules
governing state organization scholarships shall be approved by the state
organization executive board.
3. e Permanent Fund - international and state organization
a. e Society and each state organization shall maintain a permanent
fund.
b. e Society shall set aside for its Permanent Fund twenty-five percent
(25%) of its initiation fees and annual dues until the total of the current
assets in its Permanent Fund is not less than thirty percent (30%) of its
Available Fund annual income, at which time further allocations shall be
made as provided in the International Standing Rules.
c. Each state organization shall follow this formula for building its
permanent fund until the total of the current assets in its permanent
fund is not less than thirty percent (30%) of its available fund annual
income, at which time the state organization executive board may reduce
or discontinue further allocations.
d. Investment income from the international Permanent Fund shall be
allocated to the international Available Fund when received. Proceeds
from the sale of international Permanent Fund assets shall be added to
the principal of the international Permanent Fund. Investment income
from the state organization permanent fund may be allocated to the state
organization available fund by vote of the state organization executive
board.
e. e principal of the permanent fund shall be used for the following:
(1) purchasing initiation paraphernalia;
(2) purchasing articles and equipment of a permanent nature;
(3) renting office space;
(4) constructing a headquarters building; and
(5) furnishing a headquarters building.
International expenditures shall be approved by the Finance Committee
and authorized by the Executive Board. Expenditures from the state
organization fund shall be authorized by the state organization executive
board.
4. e Educators Award Fund - international only
is fund shall be maintained for the stimulation of educational research
and writing. Awards from this fund may be given annually by the Educators
Award Committee according to guidelines adopted by the Executive Board.
5. e Emergency Fund - international only
is fund shall be for assistance to members who sustain major losses from
floods, tornadoes, hurricanes, and other natural, catastrophic disasters. e
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The Delta Kappa Gamma Society International
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Article IV
fund shall be maintained by voluntary contributions. Awards shall be made
as directed in the International Standing Rules and Administrative Board
Policies.
6. e Eunah Temple Holden Leadership Fund - international only
e bequest of Ninety-Six ousand Nine Hundred Fifty-Nine and
No/100 Dollars ($96,959.00) of Mrs. Eunah Temple Holden to e Delta
Kappa Gamma Society International was established in 1978 as the Eunah
Temple Holden Leadership Fund.
7. e Golden Gift Fund - international only
e Golden Gift Fund commemorates the fiftieth anniversary of the Society
celebrated in 1979.
8. e International Speakers Fund - international only
e International Speakers Fund commemorates the first international
expansion of e Delta Kappa Gamma Society International in 1952. e
fund was established in 1982 to mark the Society’s thirty (30) years as an
international organization.
9. e Loretta Halek Memorial Fund - international only
e Loretta Halek Memorial Fund for Program Resources is a memorial
established in 1974 to Mrs. Loretta Halek, first program coordinator of e
Delta Kappa Gamma Society International.
10. e World Fellowship Fund - international only
e World Fellowship Fund shall be used to grant fellowships to non-
member women educators who are not citizens or permanent residents of
the United States of America or Canada. Rules governing fellowships shall
be recommended by the World Fellowship Committee and approved by the
Executive Board.
Section G. Financial Accounting
1. Fiscal Year
e fiscal year of the Society shall be July 1 – June 30 inclusive.
2. Budget
a. e Finance Committee shall prepare the Available Fund budget
biennially. e budget shall enumerate sources of dues and non-
dues revenue and shall include expenditure categories for Society
Headquarters operational expenses and Society administrative expenses.
b. e budget shall be reviewed by the Administrative Board and adopted
by the Executive Board.
3. Audit
a. e financial records of the Society shall be audited annually by an
external certified public accountant.
b. e audit report shall be reviewed and adopted by the Administrative
Board.
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C-7
Constitution Article IV, V
4. Reimbursement
Reimbursement shall be provided for specified international and state
organization personnel for participation in official Society activities.
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Article V
Organization
Section A. Levels of Organization
e business of the Society shall be conducted by the organization on three (3)
levels. e three (3) levels of organization shall be chapter, state organization, and
international.
1. e term chapter shall designate the local unit.
2. e terms state and state organization shall designate states, territories,
provinces, and countries where e Delta Kappa Gamma Society
International is organized.
3. e terms International and Society shall designate the overall organization
with the total membership.
Section B. Chapter Level
1. Chapters shall be organized in accordance with state organization bylaws.
Each chapter so organized shall have no fewer than twelve (12) members.
e Society shall grant the charter.
2. Charter members shall be those who become members of the chapter at
the time of installation of the chapter. Any member who transfers her
membership to the new chapter at the time of its installation becomes a
charter member of the new chapter.
3. Each chapter shall have chapter rules which are consistent with the
Constitution and its state organization bylaws.
4. Coordinating councils may be organized in areas in which several chapters
exist.
Section C. State Organization Level
1. A state organization shall be organized by the international Expansion
Committee with the approval of the international Executive Board.
2. Founders of the newly organized state organization shall be members who
have accepted the responsibilities inherent to the successful functioning of
the new state organization.
3. e new state organization shall have no fewer than thirty (30) members of
whom twelve (12) to sixteen (16) may be founders.
4. e founders of state organizations shall be known as state founders.
e twelve (12) original members of e Delta Kappa Gamma Society
International shall be known as e Founders.
The Delta Kappa Gamma Society International
C-8
Article V
5. e Society shall grant the charter.
6. Each state organization shall consist of chapters within the state and
members holding membership within the state.
7. Each state organization shall have bylaws which are consistent with the
Constitution for the governance of the state organization and its chapters.
Section D. International Level
1. e Delta Kappa Gamma Society International shall consist of all state
organizations.
2. e international organization shall initiate and sponsor units of the Society
in countries where no organization of the Society exists.
3. Organization of new state organizations shall be totally planned and
financed by the Society.
4. e Expansion Committee shall recommend areas of expansion to the
Administrative Board prior to proceeding to study a new country and to
the international Executive Board for approval to establish a new state
organization.
5. e Society shall give financial assistance to organized state organizations as
needs are determined by the Expansion Committee.
6. In the event that a state organization has no members of record, the
Administrative Board has the authority to recommend to the Executive
Board that the state organization be dissolved. By a majority vote of the
Executive Board, the state organization will be dissolved.
7. Components of the International Level
a. Regions
1) e state organizations shall be formed into regions for the purposes
of rendering better service to the membership including the
following:
(a) presenting regional conferences
(b) offering leadership development pre-conference training at the
site of the regional conferences
(c) selecting representatives for international committees.
2) e international Executive Board defines the number of regions and
the constituent state organizations of each.
3) Area Representative (Canada) represents members in four (4) state
organizations in the Northeast Region (New Brunswick, Ontario,
Prince Edward Island, Quebec), and represents members in four
(4) state organizations in the Northwest Region (Alberta, British
Columbia, Manitoba, Saskatchewan).
4) Area Representative (Latin America) represents members in ten (10)
state organizations in the Southwest Region (Baja California, Costa
Rica, El Salvador, Guatemala, Jalisco, Mexico D. F., Nuevo Leon,
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Panama, Puebla, San Luis Potosi), and represents members in one
(1) state organization in the Northeast Region (Puerto Rico).
5) A state organization, with the approval of its members, may apply to
the international Executive Board for assignment to another region.
b. Forums
e Delta Kappa Gamma Society International shall have forums as
designated in the International Standing Rules.
1) e plan for each forum shall be determined by its participants.
2) ese forum units serve the interests of members.
3) e international president shall provide for appropriate orientation
of forum leaders during the president’s planning meeting.
4) e Administrative Board shall provide for the following:
(a) the update and approval of the Guidelines for Forum Planning
which shall include both Society guidelines and operational
rules determined by each forum
(b) the resolution of conflicts involving breach of rules contained
in the Constitution, the International Standing Rules, and in the
Guidelines for Forum Planning.
5) At regional conferences and international conventions a definite time
for separate forums shall be scheduled for Canadian, European, Latin
American, and United States of America members to meet for the
purposes of discussing problems and concerns related to their areas.
6) Forums shall report as specified in the International Standing Rules.
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Article VI
Officers
Section A. Officers
1. International Officers
International officers, all of whom must be members of the Society, shall
be a president, a first vice-president, a second vice-president, one (1)
regional director from each region (all elected), and the corporate secretary
(employed).
2. State Organization Officers
State organization officers, all of whom must be members of the Society,
shall be a president, a vice-president, a secretary (all elected), a treasurer
(selected by the executive board), plus the option of a second vice-president
and/or a corresponding secretary (both elected).
a. A state organization may add an executive secretary, if desired, to be
selected by the executive board.
b. A state organization with an executive secretary may exclude the office
of secretary and assign the duties of the office to the executive secretary,
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who shall serve as a member ex officio, without vote, of the executive
board.
3. Chapter Officers
Chapter officers, all of whom must be members of the Society, shall be a
president, a vice-president, a secretary (all elected), a treasurer (selected by
the executive board), plus the option of a second vice-president and/or a
corresponding secretary (both elected).
Section B. Related Personnel
1. International
International related personnel shall be two (2) elected members-at-
large, two (2) elected area representatives, all of whom must be members
of the Society, and an appointed parliamentarian. It is desired that the
parliamentarian be a member.
2. State Organization
State organization personnel, all of whom must be members of the Society,
shall be defined in the state organization bylaws or standing rules. It is
desired that the appointed parliamentarian be a member.
3. Chapter
Chapter personnel, all of whom must be members of the Society, shall be
defined in the chapter rules. It is desired that the appointed parliamentarian
be a member.
Section C. Duties
1. President
a. e president at each level shall
(1) act as presiding officer at regular and called meetings and direct the
activities of the organization;
(2) act as chair of the respective executive board;
(3) appoint a parliamentarian;
(4) appoint standing and special committees (e.g., ad hoc, task force);
(5) serve as member ex officio, with vote, on all committees except
nominations;
(6) approve for payment all expense claims;
(7) approve publications;
(8) fill by appointment all vacancies in office;
(9) represent the Society at meetings, conferences, and other events; and
(10) take action, with the advice and approval of the Administrative
Board or of the respective executive board, on matters that cannot be
deferred until the next convention or meeting.
b. e international president shall
(1) act as chair of the Administrative Board and the Constitution
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Interpretation Committee;
(2) execute all legal documents of the Society and affix the seal thereto,
in conjunction with the corporate secretary. A legal document may
be executed only when it has been authorized by an international
convention or by the respective board that has the authority to act;
(3) arrange for Administrative Board and international committee
members to be instructed in the use of online tools and best practices
for electronic meetings;
(4) assign Administrative Board members, Society Headquarters
professional staff, and past international presidents to state
conventions and workshops, as requested; and
(5) oversee development of and procedures for the international
convention.
c. e state organization presidents shall
(1) serve as members of the international Executive Board; and
(2) be responsible for updating continuing executive secretaries
immediately following leadership development training.
d. e state organization and chapter presidents shall
(1) serve ex officio, with vote, on the respective levels in the process of
budget development and supervision; and
(2) execute, with their respective executive secretary or treasurer, legal
documents pertaining to their level of organization. A legal document
may be executed only when it has been authorized by a state
organization convention or the respective executive board.
e. Chapter presidents shall serve as members of the state organization
executive board.
2. Vice-presidents
a. First vice-president - all levels
e first vice-president at each level shall serve as presiding officer in the
absence of the president. In the event of the resignation or death of the
president, she shall succeed to the presidency and serve until the next
regular election of officers. e first vice-president shall perform such
other duties as the president or the executive board shall assign to her.
b. Second vice-president - international (state organizations and chapters
optional)
e second vice-president shall serve as presiding officer in the absence
of both the president and the first vice-president. In the event of the
resignation or death of either the president or the first vice-president, she
shall succeed to the office of first vice-president and serve until the next
regular election of officers. e second vice-president shall perform such
other duties as the president or the executive board shall assign to her.
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3. Regional Directors - international
e regional directors shall be members of the Administrative Board and
of the Executive Board. ey shall serve as liaison officers between these
boards and their respective regions. ey shall communicate with state
organizations in their region, conduct regional conferences, and encourage
growth within the region. ey shall perform such other duties as the
president or the Executive Board shall assign to them.
4. Members-at-Large - international
e members-at-large shall be members of the Administrative Board and of
the Executive Board. ey shall provide liaison between these boards and
the members. Each member-at-large shall perform such other duties as the
president or Executive Board shall assign to her.
5. Area Representatives - international
e area representatives shall be members of the Administrative Board and
of the Executive Board. ey shall encourage and support the growth of
state organizations within their respective areas and serve as liaisons between
these areas and the Administrative Board. Each area representative shall
fulfill additional duties as stated in the Constitution and the International
Standing Rules and carry out any assignments delegated to her by the
president.
6. Corporate Secretary - international
e corporate secretary shall
a. serve as the registered agent of e Delta Kappa Gamma Society
International;
b. serve as a member ex officio, without vote, on the Administrative Board
and on the Executive Board; and
c. be the executive department administrator (Society Headquarters).
7. Secretary - state organization and chapter
e secretary shall keep minutes of each meeting of the organization
and furnish the president with a copy of such minutes. She shall serve as
secretary to the Executive Board. She shall carry on such correspondence as
may be delegated to her by the president.
8. Executive Secretary - state organization (optional)
e state organization executive secretary shall perform such duties as are
prescribed in her contract and/or delegated by the executive board and
the president and shall serve as a member ex officio, without vote, on the
international and state organization executive boards.
9. Treasurer - state organization and chapter
a. e treasurer at each level shall
(1) receive and pay out all moneys belonging to the organization;
(2) keep an accurate account of receipts and expenditures;
(3) maintain a record of receipts, bills, and bank statements;
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(4) present a report at each regular meeting;
(5) file required tax reports;
(6) submit for annual audit/financial review the accounts of the
organization;
(7) serve as a member ex officio, without vote if under remunerative
contract for her services, on the respective executive board; and
(8) serve as a consultant in the process of budget development and
supervision of finances.
b. State organization treasurers shall provide information necessary for a
fidelity bond, for an amount specified by the state organization bylaws
and/or standing rules, the cost to be paid by the state organization.
c. e chapter treasurer shall follow appropriate procedures to ensure
the safety and proper handling of chapter moneys as established by the
chapter finance committee.
10. Parliamentarian - appointed
a. e parliamentarian at each level shall
(1) act as advisor to the officers and the members of her organization
in matters pertaining to interpretation of the Constitution and to
parliamentary usage; and
(2) serve as a member ex officio, without vote, on the respective
executive board.
b. e international parliamentarian shall
(1) serve as a consultant on the Constitution Committee;
(2) serve as a member of the Constitution Interpretation Committee;
and
(3) serve as a member ex officio, without vote, on the Administrative
Board.
Section D. Election and Term of Office
1. International
a. e president, the first vice-president, and the second vice-president
shall be elected at the international convention by the state organization
presidents.
b. Each of the regional directors shall be elected at the international
convention by the state organization presidents within her region.
c. Members-at-large shall be elected at the international convention in the
same manner as the president, the first vice-president, and the second
vice-president. ey shall not be designated as officers.
d. Each area representative shall be elected at the international convention
by the state organization presidents within each respective area. ey
shall not be designated as officers.
e. Election of international elected personnel and trustees of e Delta
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Kappa Gamma Educational Foundation
(1) Each state organization president or official designee as she
may name shall cast the ballot for the state organization after
presenting proper identification to election officials appointed by the
international president.
(2) e president from each state organization or her official designee
shall be entitled to cast one (1) vote for each five (5) active and reserve
members or major fraction thereof within the state organization. e
vote of the state organization may be divided.
(3) Voting for all international officers, members-at-large, area
representatives, and members of elected committees shall take
place on the day preceding the last day of the convention at a time
designated in the International Standing Rules.
(4) At the same time and place and on a separate ballot, each voting
member of the international Executive Board shall cast one (1) vote
for a nominee for each position to be filled on the Board of Trustees
of e Delta Kappa Gamma Educational Foundation.
f. Terms of Office
(1) e term of each elected officer shall be two (2) years or until a
successor is named. No officer may serve in the office longer than two
(2) terms in succession. Officers shall take office immediately at the
close of the international convention.
(2) e members-at-large shall be elected for a term of four (4) years
or until a successor is named and shall not be eligible for re-
election. e terms shall overlap, one (1) member being elected each
biennium.
(3) e area representatives shall be elected for a term of two (2) years or
until a successor is named.
2. State Organization
a. e state organization officers, except the treasurer and the executive
secretary, shall be elected by the state organization convention in odd-
numbered years.
b. Election shall be in accordance with state organization bylaws.
c. e term of each elected officer shall be two (2) years or until a successor
is named. No officer except the treasurer and the executive secretary may
serve in the same office longer than two (2) terms in succession. Officers
shall take office on July 1 following their election.
d. e treasurer and the executive secretary shall be selected by the
executive board.
3. Chapter
a. e chapter officers, except the treasurer, shall be elected in even-
numbered years.
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b. e term of each elected officer shall be two (2) years or until a successor
is named. No officer except the treasurer may serve in the same office
longer than two (2) terms in succession. Officers shall take office on July
1 following their election.
c. e treasurer shall be selected by the executive board each biennium.
Section E. Vacancies
1. International
e president shall fill by appointment all vacancies in office. In the event
that a member holding an elective or appointed position at the international
level is unable to perform her duties, the position shall be declared vacant by
the Administrative Board, and a successor named by the president.
2. State organization and chapter
In the event that a member holding an elective or appointed position at
the state organization or chapter level is unable to perform her duties, the
position shall be declared vacant by the respective officers, and a successor
named by the state organization or chapter president.
Article VII
Boards
Section A. International Boards
1. Administrative Board
a. e members of the Administrative Board shall be the president, the first
vice-president, the second vice-president, the immediate past president,
the regional directors, the two (2) members-at-large, and the area
representatives from Canada and Latin America. e corporate secretary
and the parliamentarian shall be members ex-officio, without vote.
b. Duties of the Administrative Board
e board shall
(1) report to the international Executive Board;
(2) carry out the plans and policies adopted by the international
convention;
(3) have authority for Society property including management and
operations of Society Headquarters; [Article XI, Headquarters.]
(4) review the budget as presented by the Finance Committee before it
is submitted for adoption by the Executive Board;
(5) approve constitutional amendments to be submitted for vote by
the international convention; [See Article, XVI, A.2.e.]
(6) select and employ members of the Society Headquarters
professional staff whenever vacancies occur;
(7) engage financial, legal, or other consultants when the need arises,
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and for as long as the need exists;
(8) adopt the annual audit report of the certified public accountant;
(9) act in the interim between conventions upon matters requiring
immediate decisions;
(10) provide for continued strategic planning and implementation;
(11) recommend year and hosting state organizations of international
meetings to the Executive Board; and
(12) review and approve sources of non-dues revenue to be generated at
the international level.
2. Executive Board - international
a. e members of the Executive Board shall be the president, the first
vice-president, the second vice-president, the regional directors, past
international presidents, the members-at-large, area representatives, and
the state organization presidents. Members of the Society Headquarters
professional staff, the parliamentarian, and the state organization
executive secretaries shall serve as members ex officio, without vote.
b. Duties of the International Executive Board
e Executive Board shall
(1) examine, modify if necessary, and adopt the available fund budget;
(2) elect trustees of e Delta Kappa Gamma Educational
Foundation;
(3) recommend policies and procedures for the consideration of the
convention;
(4) approve the year and hosting state organizations for international
meetings;
(5) define the number of regions and the constituent state
organizations of each;
(6) approve the establishment of new state organizations;
(7) establish procedures for the possible dissolution of a state
organization;
(8) select the recipient of the International Achievement Award by
preferential ballot which shall be submitted by mail (postal service);
and
(9) select the recipient(s) of international honorary membership.
Section B. State Organization Executive Board
1. e members of the state organization executive board shall be the elected
officers, the immediate past state organization president, the chapter
presidents, and such other voting or non-voting members as shall be
determined by the state organization. e treasurer and the parliamentarian
shall be members ex officio, the parliamentarian without vote, and the
treasurer also without vote if under remunerative contract for her services.
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2. Duties of the State Organization Executive Board
e state organization executive board shall
a. recommend policies and procedures for consideration by the state
organization convention or the chapters;
b. examine, modify if necessary, and adopt the state organization budget;
c. select an executive secretary (if state organization bylaws include this
officer), the treasurer, and such other personnel as may be needed, and
prescribe their duties, fix their salaries, and determine their terms of
office;
d. establish the procedures for budget development and approval and for
the supervision of state organization finances;
e. approve dates and sites of state organization meetings; and
f. act in the interim between conventions upon matters requiring
immediate decision.
3. State organizations may have an executive committee composed of the
elected officers to act for the executive board between board meetings.
Section C. Chapter Executive Board
1. e members of the chapter executive board shall be the elected officers of
the chapter, the immediate past president, and such other voting members
as shall be determined by the chapter. e treasurer and the parliamentarian
shall serve as members ex officio, the parliamentarian without vote, and the
treasurer also without vote if under remunerative contract for her services.
2. Duties of the Executive Board
e chapter executive board shall
a. select the treasurer for the biennium;
b. act in matters requiring immediate action and decision;
c. recommend policies and procedures for consideration by members; and
d. establish rules for budget development and approval and for the
supervision of chapter finances.
Article VIII
Committees
Section A. Committee Structure
1. International
a. Standing committees
(1) Society Business
Communications and Publicity
Constitution*
Constitution Interpretation*
Expansion*
*e work of this
committee is
international in
nature and may be
omitted at the state
organization and
chapter levels.
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*e work of this
committee is
international in
nature and may be
omitted at the state
organization and
chapter levels.
Finance
Leadership Development
Membership
Nominations
Non-dues Revenue*
(2) Society Mission and Purposes
Educational Excellence
Educators Award*
Eunah Temple Holden Leadership Fund*
Golden Gift Fund*
International Speakers Fund*
Scholarship
World Fellowship
b. Elected committees
(1) e following international committees shall be elected at the
international convention by the state organization presidents:
Finance
Nominations
(2) e composition of each elected committee shall be specified in the
committee description. A member shall serve no more than two (2)
consecutive terms on the same committee.
c. Appointed committees
(1) e following committees shall be appointed by the president:
Communications and Publicity
Constitution
Educational Excellence
Educators Award
Expansion
Golden Gift Fund
International Speakers Fund
Leadership Development
Membership
Non-dues Revenue
Scholarship
World Fellowship
Each appointed committee shall be composed of one (1)
member from each region, one of whom shall be appointed
chair unless otherwise specified in the committee description.
A member shall serve no more than two (2) consecutive terms
on the same committee.
(2) Special committees (e.g., ad hoc, task force) may be appointed by
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the president at any time with the written authorization of the
Executive Board. is authorization may be given at any time during
the biennium. Members will be appointed on the basis of expertise
as determined by the needs of the committee; therefore, regional
representation will not be a requirement.
d. Committees subject to endowment provisions
Committees may be established according to endowment provisions
only after acceptance by the international convention. e following
committees have been so established:
Educators Award Fund
Eunah Temple Holden Leadership Fund
Golden Gift Fund
International Speakers Fund
Scholarship
e. Committee responsibilities
(1) e work of each international committee is under the direction
of the committee chair who develops the agenda, orients the
committee to its responsibilities, presides at the meetings, and
keeps committee members informed of committee progress.
(2) Overall responsibilities of each committee shall be given in the
committee description. Detailed duties shall be specified in each
international committee’s procedures manual.
(3) Proposed committee projects that require funding shall be
submitted to the Finance Committee for consideration in the
budget following approval by the Administrative Board.
(4) Statements of expenses incurred in the performance of committee
duties shall be submitted to the president for approval.
(5) Official committee meetings may be face-to-face or through
electronic communications. e international president shall
authorize the mode of each meeting.
(6) All members being notified, matters requiring immediate
committee action may be voted upon by mail (postal or electronic)
that provides a valid receipt of each responding committee
member’s vote. A majority vote of committee members shall be
required for action.
(7) e international chairs shall summarize state organization reports.
(8) e president or her designee shall serve as a member ex officio,
with vote, of all committees except Nominations, unless otherwise
designated in the committee description.
(9) e Society Headquarters professional staff shall be assigned by
the Administrative Board to serve as members ex officio, without
vote, on committees according to staff functions and as designated
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* State organizations
and/or chapters
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international for
the work of this
committee.
in the Employee Handbook: International Headquarters.
2. State organization and chapter
a. State organizations and chapters shall be responsible, at their respective
levels, for any state organization and/or chapter duties represented by
the international committee descriptions. [Constitution, Article VIII,
Sections B and C]
b. State organizations and chapters may fulfill their constitutional
responsibilities by establishing committees as needed.
c. Reports of the work of state organizations and chapters shall be prepared
on forms supplied by Society Headquarters and submitted to the
persons designated on the forms.
Section B. Society Business
1. Communications and Publicity Committee* - appointed
a. e committee shall provide the linkage of member to member, chapter
to state organization, and state organization to international; encourage
communication with external groups; and suggest ways to market and
promote the Society.
b. e committee shall have responsibility for reviewing editorial policy.
c. e committee shall evaluate the effectiveness of Society publications
and report its findings to the Administrative Board each biennium.
d. e committee and the appropriate professional staff shall plan a training
session preceding each regional conference for state organization editors
and webmasters.
2. Constitution Committee - appointed
a. e committee shall receive all proposals for amending the Constitution
and the International Standing Rules, make recommendations for changes
to the Administrative Board, and present approved proposals to the
international convention for vote.
b. Notification of proposed changes to the Constitution and the
International Standing Rules shall be published no later than the March/
April issue of the DKG NEWS and published on the Society Web
site. After each international convention, the committee shall ascertain
that the Constitution, International Standing Rules and Handbook are in
concordance.
c. e parliamentarian shall serve as a consultant.
3. Constitution Interpretation Committee - mandated international only
e committee shall be composed of the international president as chair,
the Constitution Committee chair, and the international parliamentarian.
e committee shall review, interpret and rule by mail (postal service)
on constitutional questions. e rulings shall be binding until the next
international convention when they are presented to the convention for
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* State organizations
and/or chapters
are responsible to
international for
the work of this
committee.
voting.
4. Expansion Committee - appointed
a. e committee, in consultation with the international president and
corporate secretary, shall be responsible for continued international
expansion.
b. e committee shall recommend areas of expansion to the
Administrative Board prior to proceeding to study a new country, and to
the Executive Board for approval to establish a new state organization.
c. e committee shall follow the Criteria for International Expansion
according to the International Standing Rules. [SR 5.31]
5. Finance Committee* - elected
a. e committee shall be composed of the president and five (5) members,
two (2) of whom shall be elected in one (1) international election for
a four-year (4) term and three (3) of whom shall be elected in the
subsequent international election for a four-year (4) term. e president
shall appoint as chair for the biennium one (1) of the continuing
members.
b. e committee shall propose guidelines for international Executive
Board approval with respect to the investment of funds, prepare the
Available Fund budget for adoption by the international Executive Board
and provide for an annual audit. e budget shall be submitted to the
Administrative Board for review.
c. e committee and appropriate professional staff shall plan a training
session preceding each regional conference for state organization
treasurers.
6. Leadership Development Committee - appointed
a. e committee shall be composed of one (1) member from each region
plus a chair.
b. e committee shall be responsible for leadership development at the
international level.
(1) e committee and appropriate professional staff shall plan a
training session preceding each regional conference for incoming
state organization presidents and new executive secretaries.
(2) e committee shares responsibility with the state organizations for
leadership development of state and chapter leaders.
c. e committee is responsible for promoting leadership development at
all levels of the Society.
7. Membership Committee* - appointed
a. e committee shall study and make recommendations related to
membership issues and challenges. Necrology and membership reports
shall be responsibilities of the committee. e committee shall receive
and evaluate the recommendations of persons proposed for honorary
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membership and submit the names of qualified candidates to the
international Executive Board for vote.
b. e committee and the appropriate professional staff shall plan a
training session preceding each regional conference for incoming state
organization membership chairs.
8. Nominations Committee - elected
a. e committee shall be composed of two (2) elected members from each
region. Each biennium one (1) member from each region shall be elected
for a term of four (4) years. e president shall appoint one (1) of the
continuing members as chair for the biennium.
b. Duties
(1) e Nominations Committee shall solicit nominees by print and
electronic means for the positions to be filled at the subsequent
international convention.
(2) e Nominations Committee shall present in election years the
report of nominees for publication no later than the January/
February issue of the DKG NEWS and published on the Society
Web site. e report shall contain the name of at least
one (1) nominee for each of the following:
president
first vice-president
second vice-president
regional directors, one from each of the respective regions
one (1) member-at-large
area representatives, one from each of the respective areas
vacancies occurring on elected committees–finance and
nominations
trustees of e Delta Kappa Gamma Educational Foundation
as specified by the bylaws of said Foundation.
(3) e committee shall present its report of nominees for elective
positions of the Society to the international convention.
Nominations may be made from the floor. Regional and area
nominations must be made by members from the region or area
involved.
(4) e committee shall present its report of nominees for trustees
of e Delta Kappa Gamma Educational Foundation to the
international Executive Board. Nominations may be made from the
floor.
(5) e committee shall follow the eligibility, qualifications, and
guidelines for selecting nominees. [SR 8.082]
9. Non-dues Revenue Committee - appointed
a. e committee shall explore, review and recommend to the
C-23
Constitution Article VIII
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* State organizations
and/or chapters
are responsible to
international for
the work of this
committee.
**NGO is the
non-governmental
organization’s
representative to
the United Nations
Department of
Public Information
or Economic and
Social Council.
Administrative Board possible sources of non-dues revenue that will
both serve members and benefit the Society.
b. e committee shall work in cooperation with insurance representatives
and other non-dues revenue providers, as appropriate, on ways to obtain
alternative financing for Society work.
Section C. Society Mission and Purposes Committees
1. Educational Excellence Committee* - appointed
a. e committee shall be composed of thirteen (13) members: a chair, two
(2) members from each region, the primary NGO** representative, and a
music representative.
b. e committee shall be organized to function as a committee of the
whole or, at the discretion of the chair, in groups, to accomplish its
responsibilities for personal and professional growth.
c. e committee shall promote programs and projects for excellence in
education.
d. e committee shall identify long-term and short-term programs and
projects that focus upon topics adopted by the Society. e committee
shall transmit suggestions for study and action to state organizations and
chapters.
e. e committee shall support programs of action that promote the
personal well-being, intellectual growth, and global awareness of women
educators; encourage a focus on the arts at international conventions,
regional conferences, and state organization conventions; and develop
strategies that will enable chapters to encourage members to become
leaders.
f. e committee shall encourage state organizations and chapters to
participate in programs that promote professional growth of women
educators.
g. e committee shall study and recommend action on professional
issues and shall urge the state organizations to initiate, endorse, and
support desirable legislation or other suitable endeavors in the interest of
education and of women educators.
h. At the direction of the international president, the international music
representative shall facilitate the music for the international convention.
i. e committee and appropriate professional staff shall plan a
training session preceding each regional conference for incoming state
organization educational excellence chairs.
2. Educators Award Committee - appointed
a. e committee shall select the recipient(s) of the Educator’s Book Award
given in recognition of educational research and writing, subject to
guidelines approved by the Executive Board.
The Delta Kappa Gamma Society International
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* State organizations
and/or chapters
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b. e committee shall follow the award guidelines as approved by the
Administrative Board. [Constitution, Article XIII, C.1, SR 4.64, and SR
13.2]
3. Eunah Temple Holden Leadership Fund Committee - endowed
a. e Eunah Temple Holden Leadership Fund Committee, named in
accordance with the will of Eunah Temple Holden, shall administer the
fund income after Executive Board approval of recommended projects.
(SR 4.66)
b. A vacancy on the committee named by the testatrix shall be filled by a
vote of the committee members and approved by the Executive Board.
Succeeding vacancies on the committee shall be filled and approved in
the same manner.
c. e international president shall serve as a member ex officio, with vote,
and the international corporate secretary shall serve as a member ex
officio, without vote.
4. Golden Gift Fund Committee - appointed
a. e committee shall select recipients of the Golden Gift Awards.
b. e committee shall determine the criteria for selection of participants
and guidelines for the use of the fund.
c. e committee shall administer the fund after Executive Board approval
of recommended projects.
d. e committee shall use the fund according to the Constitution and
International Standing Rules. [Constitution, Article XIII, B.3, SR 4.67, and
SR 13.4]
5. International Speakers Fund Committee - appointed
e committee shall be composed of a United States of America member
appointed by the international president; the Europe regional director; the
area representatives for Canada and Latin America; and the international
president, member ex officio, with vote. One (1) member selected by
the committee shall be the chair. e committee shall administer the
International Speakers Fund program according to the guidelines in the
International Standing Rules. [SR 4.68 and SR 8.110]
6. Scholarship Committee* - appointed
a. e committee shall select the recipients of the international
scholarships for graduate study and promote interest in and support for
the scholarships.
b. e committee shall recommend rules to govern international
scholarships to the Executive Board for approval.
c. e committee shall follow the basic requirements for scholarship
applicants according to the International Standing Rules. [SR 13.6]
7. World Fellowship Committee* - appointed
a. e committee shall grant world fellowships, when sufficient funds
C-25
Constitution Article VIII, IX
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are available, to non-member women educators who are not citizens or
permanent residents of the United States of America or Canada.
b. Contributions from state organizations, chapters, and individual
members support the work of this committee.
c. e committee shall follow the guidelines according to the Constitution
and International Standing Rules. [SR13.7]
Article IX
Meetings
Section A. Chapter Meetings
1. Regular Meetings
a. Regular meetings of chapters shall be held at least four (4) times per year.
b. A quorum for chapter business shall be determined by the chapter.
c. ere shall be no proxy voting.
2. Meetings of the Executive Board
a. Meetings of the executive board shall be held at least twice annually. e
board may meet at other times upon the call of the president.
b. A quorum shall be a majority of the voting members of the board.
c. e chapter executive board may meet through electronic
communication as long as all the members may simultaneously hear one
another and participate during the meeting.
Section B. State Organization Meetings
1. State Organization Executive Board
a. Meetings of the executive board shall be held annually.
b. Chapter presidents who are unable to attend their state organization
executive board meeting may appoint an official designee who shall have
full privileges of participation.
c. A quorum shall be a majority of voting members of the board. Each
voting member shall be entitled to one (1) vote. ere shall be no proxy
voting.
d. e executive board may transact business by mail (postal or electronic).
2. State Organization Conventions
a. Each state organization shall hold a state organization convention in the
odd-numbered years, the date and site to be determined by the executive
board. State organization conventions in even-numbered years shall be
optional.
b. A quorum shall be a majority of the members who have registered at the
convention.
c. Any member attending a state organization convention may make
The Delta Kappa Gamma Society International
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Article IX
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motions, enter discussions, and vote (except in cases where a roll-call vote
is taken).
(1) A roll-call vote shall be taken when sustained by a majority vote of
those present or when requested by five (5) chapter presidents.
(2) e chapter president or her official representative shall cast a vote
for the chapter, one (1) vote for each five (5) active and reserve
members or major fraction thereof within the chapter. e vote may
be divided.
Section C. International Meetings
1. Meetings of the Administrative Board
a. Meetings shall be held twice a year, the time and place to be determined
by the president. e board may meet at other times upon the call of the
president.
b. A minimum of ten (10) days notice shall be given prior to the day of the
meeting.
c. ere shall be no proxy voting.
d. e business delegated to the Administrative Board by the Constitution
may be transacted by mail (postal or electronic).
e. A quorum shall be a majority of the voting members of the board. Each
voting member shall be entitled to one (1) vote.
f. e Administrative Board may meet through electronic communication
as long as all the members may simultaneously hear one another and
participate during the meeting.
2. Meetings of the International Executive Board
a. Meetings of the Executive Board shall be held biennially, at least one
(1) day in advance of the international convention. e board may meet
at other times upon call of the international president. A minimum of
thirty (30) days notice shall be given prior to the date of the international
Executive Board meeting.
b. A state organization president who is unable to attend the international
Executive Board meeting may appoint an official designee who shall have
full privileges of participation.
c. A quorum shall be a majority of the voting members of the board. Each
voting member shall be entitled to one (1) vote.
d. ere shall be no proxy voting.
e. e business delegated to the Executive Board by the Constitution may
be transacted by mail (postal or electronic).
3. Meetings of the International Convention
Members of e Delta Kappa Gamma Society International shall meet in
convention biennially for the purpose of making decisions which direct the
activities of the Society. [Constitution, Article X]
C-27
Constitution Article IX, X
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4. Meetings of the Regional Conferences
A regional conference shall be held biennially in each geographic area
designated as a region. [Constitution, Article X]
5. Meetings of International Committees
a. Two (2) meetings per biennium are budgeted for each committee unless
otherwise stated in the committee description or by convention action.
b. e schedule of international committee meetings is the responsibility of
the international president in consultation with the corporate secretary.
c. International committee meetings may be face-to-face or through
electronic communication as long as all of the members may
simultaneously hear one another and participate during the meeting.
e international president shall authorize the mode of any committee
meeting.
d. e work of each international committee is under the direction of the
committee chair.
6. International President’s Planning Meeting
a. A president’s planning meeting shall be scheduled for the Administrative
Board, the committee chairs, the forum chairs, and the Society
Headquarters professional staff.
b. In even-numbered years the president’s planning meeting shall be held at
the beginning of the new biennium.
7. Latin American Conference
A Latin American member information conference shall be held biennially
in a Latin American country. e conference shall be presented in Spanish
and conducted by the area representative for Latin America.
Article X
International Conventions and Regional Conferences
Section A. International Conventions and Regional Conferences
1. Logistics
a. Any conference or convention site shall be selected with the approval of
the host state organization.
b. Contracts for regional conferences and international conventions shall
be signed by the corporate secretary and the international president at
least two (2) years in advance of the date of said convention or regional
conference.
c. e international president and the corporate secretary shall review
the financial considerations (pricing, accessibility, location, and total
suitability) prior to final approval by the Executive Board.
d. Fidelity bonds shall be provided for international convention and
regional conference treasurers from Society convention or conference
The Delta Kappa Gamma Society International
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Article X
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funds.
e. Each state hosting an international convention or regional conference
shall receive funds from International to offset expenses accrued by the
host for state night. Additional funds shall be advanced to the convention
steering committee, maintained in a special convention account, and
disbursed only for authorized expenses. Any funds remaining in the
convention account shall be returned to the international Available Fund.
f. e Headquarters staff and the international president shall be consulted
and informed of tours arranged in connection with regional conferences
and international conventions before the information is publicized.
g. After each international convention or regional conference, the records of
the treasurer shall be submitted for financial review as determined by the
Administrative Board. e records, receipts, and fund balances from each
international convention and regional conference shall be sent to Society
Headquarters.
h. Collections shall be taken that have been previously approved by the
Administrative Board and announced.
2. Registration
a. A registration fee charged by credit card or paid in the currency of the
host country must accompany each registration.
b. All registration fees will be increased fifty percent (50%) thirty (30) days
prior to the official opening day of the convention or conference.
c. A person who cancels will receive a refund provided a written request is
postmarked or electronically dated fifteen (15) days prior to the opening
day of the convention or conference. Special consideration will be given
in extreme emergencies.
d. A processing charge approved by the Administrative Board shall be
retained on all cancellations regardless of when they are received.
3. On-Site Sales
a. Favors and decorations or items officially approved by the Administrative
Board or the Executive Board may be sold at international conventions
or regional conferences. State organizations desiring to sell their
Society items at conventions and regional conferences shall follow the
International Guidelines for Sale of Items.
b. A fee in the amount determined by the Administrative Board shall
be charged to any state organization, chapter, or other vendors who
receive permission from the board to sell items at regional conferences
or international conventions. A list of all approved vendors shall be
forwarded to the convention/conference steering committee.
c. International committee members selling official Society documents shall
not be charged a fee.
C-29
Constitution Article X
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Section B. International Conventions
1. e international convention of the Society shall be held biennially in even-
numbered years, the year and host state organization to be determined by
the Executive Board. A minimum of thirty (30) days notice shall be given
prior to the date of the convention.
2. Authority in all matters not otherwise specifically delegated by the
Constitution shall reside in the international convention.
3. A quorum shall be a majority of the members who have registered at the
convention.
4. Time and placement of business sessions shall provide members with a
reasonable opportunity to have a voice in the business proceedings.
5. Any member attending an international convention may make motions,
enter discussions and vote except in cases when a roll-call vote is taken.
ere shall be no proxy voting at any level of the Society.
6. Roll-call vote
a. A roll-call vote shall be taken when sustained by a majority vote of those
present or when requested by five (5) state organization presidents.
b. e state organization president or her official designee shall cast the
vote for the state organization, one (1) vote for each five (5) active and
reserve members or major fraction thereof within the state organization.
e vote may be divided.
Section C. Regional Conferences
1. Pre-conference Sessions
a. e international Leadership Development Committee shall present a
two-day (2) leadership development conference prior to each regional
conference to give the newly elected state organization presidents and
first-term executive secretaries a more thorough knowledge of the
Society’s traditions, Purposes, policies, programs of work, and committee
structure and to augment their leadership skills and techniques.
Continuing state organization executive secretaries may be invited by
the international Leadership Development Committee to attend at the
expense of their state organizations or of the individual.
b. A session for incoming state organization educational excellence
committee chairs shall be held concurrently with the leadership
development conference to provide information about and suggestions
for programs and projects that focus on long-term and short-term
topics. e workshop shall be planned by the Educational Excellence
Committee and the appropriate professional staff.
c. A session for incoming state organization membership committee chairs
shall be held preceding each regional conference simultaneously with the
leadership development conference and educational excellence committee
The Delta Kappa Gamma Society International
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workshops. e workshop shall be planned by the Membership
Committee and the appropriate professional staff.
d. Sessions for state organization editors and web masters shall be planned
by the Communications and Publicity Committee and the appropriate
professional staff. e session shall include lunch and shall be held before
the opening evening meeting of each regional conference.
e. A session for state organization treasurers shall be planned by the
international Finance Committee and the appropriate professional staff.
e session shall begin with lunch and be held the afternoon before the
opening evening meeting of each regional conference
2. Regional Conference Sessions
a. Regional conferences shall be held biennially in odd-numbered years.
e year and the host state organization for each conference shall be
recommended by the state organization presidents within a region,
following an invitation from a state organization executive board.
b. Regional conferences are held to disseminate information regarding
Society activities and to provide educational workshops and leadership
training. Sessions may be conducted electronically or by the regional
representative of the related committee. A significant portion of the
program should involve Society information at the chapter, state, and
international levels.
c. e regional conference schedule and program are the responsibility of
the regional director.
Article XI
Headquarters
Section A. Property
1. e place of business of the central organization of the corporation [e Delta
Kappa Gamma Society International] shall be in Austin, Texas. (Texas
Supreme Court, March 22, 1950.)
2. e Headquarters of e Delta Kappa Gamma Society International shall
be located at 416 W. Twelfth Street, Austin, Texas 78701.
Section B. Management
e Administrative Board shall
1. supervise the maintenance of all properties of the Society;
2. provide for development and adoption of the Organizational Plan for
Society Headquarters;
3. determine the staff functions, job titles, terms of employment, and
responsibilities of the Society Headquarters professional staff;
4. select and employ the Society Headquarters professional staff ; and
C-31
Constitution Article XI, XII
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* Title is an
Administrative
Board decision
5. provide for development and approval of policy manuals for Society
Headquarters operations and for the development and adoption of the
Employee Handbook: International Headquarters
Section C. Administrative Operations
1. e conduct of business at the Society Headquarters shall be under the
direction of the executive director*.
2. e executive director shall be employed by and report to the Administrative
Board.
3. e executive director shall consult with and be responsible to the
international president between meetings of the Administrative Board.
4. e executive director shall
a. be the corporate secretary, the registered agent of e Delta Kappa
Gamma Society International;
b. be responsible, in consultation with the international president, for the
employment of such support personnel as required to carry out the
duties of the Society Headquarters provided that such employment falls
within the constraints of the budget and by personnel policies established
by the Administrative Board;
c. serve as a member ex officio, without vote, on the Administrative Board
and Executive Board;
d. furnish the information necessary for a fidelity bond for an amount to be
determined by the Executive Board, the cost of such bond to be paid by
the Society;
e. provide for all financial accounting at the international level, including
the following:
(1) receive all moneys, pay expenses, and manage investments
(2) maintain accurate financial records
(3) prepare necessary reports
(4) file required tax reports
(5) provide for the annual audit of the financial records of the
international office by an external certified public accountant.
f. perform such other duties as are stated in her contract with the Society,
the Constitution, the International Standing Rules, by the Employee
Handbook: International Headquarters and/or delegated to her by the
international president.
Article XII
Publications
Section A. Publications
1. International Publications
The Delta Kappa Gamma Society International
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a. e Delta Kappa Gamma Society International shall publish a news
periodical and a juried international professional journal.
b. e Society shall publish its Constitution, International Standing Rules,
and such other publications as are vital to the Society as determined by
the Administrative Board and recommended to the Executive Board for
approval.
c. e Society may publish such materials as may be sponsored by
committees or recommended by the Communications and Publicity
Committee and approved by the president. ese publications shall go
to the assigned professional staff for suggestions on production. e
Executive Board shall authorize financing.
d. e effectiveness of Society publications shall be evaluated by the
Communications and Publicity Committee and reported to the
Administrative Board each biennium.
e. e Policy for International Society Publications shall be reviewed by the
Administrative Board annually. Proposed changes shall be submitted to
the Executive Board for approval.
f. e editorial policy shall be subject to review biennially by the
Communications and Publicity Committee and by the Administrative
Board. Proposed changes shall be submitted to the Executive Board for
approval.
g. e Delta Kappa Gamma Society International will maintain a
presence on the World Wide Web and use other forms of electronic
communication.
h. State organizations and chapters may use a variety of communications.
i. e president at each level shall approve publications.
Section B. Periodical - DKG NEWS
1. e Society shall publish a news periodical, DKG NEWS, six (6) times a
year. Print versions will be mailed to members.
2. Purposes of the DKG NEWS
a. To provide members with timely information on issues of concern based
on the Society’s seven Purposes and including:
• constitutional interpretations/explanatory notes
• proposed and effected changes in the Constitution and the
International Standing Rules
• constitutional amendments
• Nominations Committee reports
b. To promote communication within the Society
c. To focus on Delta Kappa Gamma as an action organization.
3. International dues shall include subscription to the DKG NEWS.
C-33
Constitution Article XII
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Section C. Journal - The Delta Kappa Gamma Bulletin
1. e Delta Kappa Gamma Bulletin shall be published four (4) times a year.
Print versions will be mailed to members.
2. Purposes of e Delta Kappa Gamma Bulletin
a. to publish manuscripts and other professional contributions submitted
by members and recipients of world fellowships or other projects
supported by the Society
b. to provide a juried international professional journal that promotes the
professional and personal growth of members through publication of
their writings
c. to promote excellence in education through the publication of
theoretical and philosophical position papers, applied research, and
articles based on topics of interest to educators.
3. International dues shall include a subscription to e Delta Kappa Gamma
Bulletin.
4. Manuscripts submitted for publication in e Delta Kappa Gamma Bulletin
shall be peer reviewed by members of the Editorial Board. For the purpose
of scholarly integrity, external reviewers may be consulted.
5. e Editorial Board shall
a. consist of four (4) appointed members, the editor, and the assigned
professional staff, ex officio, with vote;
b. be appointed by the international president upon recommendation of
the assigned professional staff and the editor;
c. work with the editor and be responsible for selecting manuscripts,
developing editorial policy, selecting style guidelines, and establishing
themes for e Delta Kappa Gamma Bulletin in collaboration with the
Communications and Publicity Committee; and
d. uphold standards of high quality in evaluating manuscripts for e Delta
Kappa Gamma Bulletin.
6. Application forms shall be completed and submitted by members desiring
appointment to the Editorial Board.
7. e expenses of one (1) Editorial Board meeting in the first year of a
biennium to review the manuscript selection procedure shall be paid in full
by the Society.
8. Actions of the Editorial Board shall be reviewed by the Communications
and Publicity Committee and referred to the Administrative Board.
Section D. Rituals and Ceremonies
e Society shall provide examples of initiation and installation ceremonies. ese
may be adapted to meet needs at the chapter, state, or international level.
The Delta Kappa Gamma Society International
C-34
Article XII, XIII
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Section E. Electronic Communications
e Society at all levels may establish and maintain various types of electronic
communications to facilitate meetings and to communicate with members.
Article XIII
Awards
Section A. International Awards
e Society provides awards for members and for non-members.
1. e International Achievement Award, international scholarships, Golden
Gift Awards (seminar and special stipends), Emergency Fund Awards,
doctoral recognition, and the International Speakers Fund Awards are
granted to members.
2. e Educators Book Award and grants-in-aid are granted to members or
non-members.
3. World Fellowships are granted to non-members.
Section B. Awards Granted to Members
1. International Achievement Awards
a. e gold medallion and chain known as the International Achievement
Award is given annually by the Society to a leader who has merited
recognition for her distinguished record in the Society. e medallion
shall be worn only by members who have been voted that honor and
privilege by the international Executive Board.
b. e International Achievement Award shall be presented at an
international convention or at a regional conference. An announcement
of the award shall be published in the DKG NEWS.
c. An International Achievement Award medallion returned to the Society
shall be presented to a future recipient.
d. e international president shall act in conjunction with the corporate
secretary and another member of the Society Headquarters staff
annually to review recommendations made by members, chapters, or
state organizations on forms provided by Society Headquarters. Names
of eligible candidates shall be submitted to the Executive Board for vote.
e recipient shall be selected by the Executive Board using preferential
ballot. If there be but one (1) nominee, election shall be by four-fifths
(4/5) vote.
2. Emergency Fund Awards
a. e Society shall maintain a fund to provide assistance to members who
have sustained loss due to natural catastrophic disasters.
b. e fund shall be maintained by voluntary contributions.
c. Recipients of the award are recommended by chapter and state
C-35
Constitution Article XIII
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organization presidents.
3. Golden Gift Awards
a. e Golden Gift Fund Awards provide opportunities for selected
members to develop leadership, communication, and management skills
and to meet specific educational and professional needs.
b. e Golden Gift Fund Committee shall select recipients of the Golden
Gift Awards.
4. Recognition of Members Who Have Earned Doctorates
a. Members who have earned doctorates shall be recognized each
biennium at the international convention.
b. Copies of a list containing the names of the members who have earned
doctorates during the biennium, along with the title and date of their
dissertations, shall be distributed at each international convention.
c. e list shall be announced in the DKG NEWS, published on the
Society Web site, and mailed (postal) to each person listed.
d. A permanent file of awardees shall be maintained at Society
Headquarters.
5. Scholarship Awards
a. e Society offers up to twenty-nine (29) annual international
scholarships for graduate study:
(1) e Annie Webb Blanton Scholarship
(2) e Berneta Minkwitz Scholarship
(3) e M. Margaret Stroh Scholarship
(4) e Eula Lee Carter Scholarship
(5) e Maycie K. Southall Scholarship
(6) e Norma Bristow Salter Scholarship
(7) e Founders Scholarship
(8) e A. Margaret Boyd Scholarship
(9) e Edna McGuire Boyd Scholarship
(10) e Zora Ellis Scholarship
(11) e Ola B. Hiller Scholarship
(12) e Eunah Temple Holden Scholarship
(13) e Alida W. Parker Scholarship
(14) e Carolyn Guss Scholarship
(15) e Catherine Nutterville Scholarship
(16) e J. Maria Pierce Scholarship
(17) e Lois and Marguerite Morse Scholarship
(18) e Blanton Centennial Scholarship
(19) e Golden Anniversary Scholarship
(20) e Mary Frances White Scholarship
(21) e Lettie P. Trefz Scholarship
(22) e Sixtieth Anniversary Scholarship
The Delta Kappa Gamma Society International
C-36
Article XIII
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(23) e Mamie Sue Bastian Scholarship
(24) e Emma Reinhart Scholarship
(25) e Emma Giles Scholarship
(26) e Seventieth Anniversary Scholarship
(27) e Marjorie Jeanne Allen Scholarship
(28) e Dr. Evelyn L. Milam 1 Scholarship
(29) e Dr. Evelyn L. Milam 2 Scholarship
b. e Society offers two (2) biennial international scholarships:
(1) e Hazel Johnson Memorial Scholarship given in the even-
numbered year.
(2) e Mary Katherine Shoup Scholarship given in the odd-
numbered year.
6. International Speakers Awards
a. e award pays travel expenses for the exchange of Society speakers
among member countries at Delta Kappa Gamma functions.
b. Members may apply to be an international speaker.
c. State organizations may apply to receive an international speaker.
Section C. Awards Granted to Members or Non-members
1. Educators Book Award
a. e Educators Book Award recognizes outstanding women authors
whose work may influence the direction of thought and action
necessary to meet the needs of today’s complex society. e content
must be of more than local interest with relationship, direct or
implied, to education everywhere.
b. e book must be copyrighted in its first edition during the period
of January 1 through December 31 of the year preceding the award.
A book in a language other than English shall be considered by the
Educators Award Committee in the year following its first publication
in English.
c. A book may be submitted by the author or the publisher.
2. Grant-in-Aid Awards
a. e term grant-in-aid shall represent the general category of awards
granted by state organizations and chapters that are supported by
funds other than the scholarship fee.
b. e specific title of a grant-in-aid award is the choice of the presenter.
Section D. Awards That May be Granted Only to Non-members
World Fellowships
World Fellowships may be awarded to non-member women educators who
are not citizens or permanent residents of the United States of America
and Canada.
C-37
Constitution Article XIV, XV
Article XIV
Affiliates
Section A. Affiliates
1. An affiliate is defined as an organizational partnership with e Delta Kappa
Gamma Society International providing opportunities for members and
the Society to further the organization’s Mission and Purposes through
worthwhile activities.
2. e Society seeks to establish positive alliances with organizations that share
a common philosophy as reflected in the Mission and Purposes.
Section B. Institute of International Education (IIE)
e Society affiliation with the Institute of International Education (IIE) was
established during the 1958-60 biennium.
1. e IIE is a private non-profit organization that administers the student
portion of the Fulbright Program.
2. e Society’s affiliation with IIE provides the screening process and testing
results for the World Fellowship Committee to select recipients to study in
the United States of America.
Section C. United Nations
1. e Delta Kappa Gamma Society International was granted Non-
Governmental Organization (NGO) status with the United Nations
Department of Public Information (UN/DPI) in 1995.
2. e Delta Kappa Gamma Society International was granted consultative
status with the United Nations Economic and Social Council (ECOSOC) in
2003.
Article XV
Parliamentary Authority
1. International
e rules contained in Robert’s Rules of Order Newly Revised (current
edition) shall govern international proceedings in all cases to which they
are applicable and in which this authority is not inconsistent with the
Constitution, the International Standing Rules, or other adopted Society rules,
and any statutes applicable to this organization that do not authorize the
provisions of the Constitution to take precedence.
2. State organization and chapter
State organizations shall designate in state organization bylaws a recognized
manual of parliamentary procedure for the governance of the state
organization and its chapters in all instances in which the authority is not
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The Delta Kappa Gamma Society International
C-38
Article XV, XVI
inconsistent with this Constitution or other adopted Society rules.
Article XVI
Amendments
Section A. Amendments to the Constitution
1. Proposals for amending the Constitution may be considered every four (4)
years.
2. Proposals for amending
a. may be submitted to the chair of the Constitution Committee by any
member, committee, board, chapter, or state organization;
b. shall be submitted on forms provided by the Constitution Committee;
c. shall be accompanied by a statement of fiscal impact on current and
future budgets confirmed by the Finance Committee;
d. shall be studied by the Constitution Committee and recommendations
for changes submitted to the Administrative Board for approval before
they are submitted to a vote at the international convention; and
e. that have been rejected by the Constitution Committee and/or the
Administrative Board shall be submitted to a vote of the convention
when such a request is made in writing by one-third (1/3) or more of the
state organization presidents. Such a request shall be submitted to the
international president no later than January 20 of the convention year
and shall be published no later than the March/April issue of the DKG
NEWS.
3. Notification of proposed amendments
All amendments to be voted upon by the convention shall be presented to
the membership in print form no later than the March/April issue of the
DKG NEWS.
4. Approval by two-thirds (2/3) of the votes cast, a quorum being present, shall
be required for the adoption of an amendment to the Constitution.
5. e adopted amendments take effect immediately upon adoption unless a
proviso states otherwise.
Section B. Amendments to the International Standing Rules
1. Proposals for amending the International Standing Rules may be considered
at each international convention.
2. Proposals may be submitted to the chair of the Constitution Committee
by any member, committee, board, chapter, or state organization on forms
provided by the Constitution Committee.
3. Proposals submitted to the Constitution Committee shall be accompanied
by a statement of fiscal impact on current and future budgets confirmed by
the Finance Committee.
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C-39
Constitution Article XVI, XVII, XVIII
* Check Society Web
site for complete
Conflict of Interest
document.
4. Proposals will be studied and edited for correct form by the committee
before presentation to the Administrative Board for review.
5. All proposed amendments will be published no later than the March/April
issue of the DKG NEWS with the recommendation of the Administrative
Board to adopt, to not adopt, or no recommendation.
6. Vote for adoption
a. A standing rule may be amended or rescinded by a majority vote, a
quorum being present, if the notice of the proposed change has been
published in the DKG NEWS.
b. An amendment that has not been published will require a two-thirds
(2/3) vote, a quorum being present, to be adopted or rescinded.
7. e adopted amendments will take effect immediately upon adoption unless
a proviso states otherwise.
Section C. Revision
e Constitution may be revised only upon authorization by the international
convention.
1. Preparing and presenting an authorized revision shall be the duty of an ad
hoc Revision Committee appointed by the international president. e
committee shall include members of the Constitution Committee.
2. e proposed revision shall be mailed to the members no later than the
March/April issue of the DKG NEWS.
3. If a revision is authorized, there shall be no other amendments proposed to
the existing Constitution.
Article XVII
Indemnification
Any director, officer, employee, or agent of e Delta Kappa Gamma Society
International who has been or is threatened to be made a party to any threatened,
pending, or completed action, suit, or proceedings, shall be indemnified for all
expenses and liabilities actually and reasonably incurred in connection therewith to
the extent permitted by Chapter 8 of the Texas Business Organizations Code, as
amended.
Article XVIII
Conflict of Interest*
e purpose of this conflict of interest policy is to protect the interests of e
Delta Kappa Gamma Society International (e Society) when the Society is
contemplating entering into a transaction or arrangement that might benefit the
private interest of a member of the Administrative Board, an international officer, a
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The Delta Kappa Gamma Society International
C-40
Article XVIII, XIX
state organization officer, a chapter officer or a member of a committee with powers
delegated by the Administrative Board or an international, state or chapter executive
board (any such person is referred to in the conflict of interest policy as an interested
person). is policy is intended to supplement but not replace any applicable
state and federal laws governing conflicts of interest applicable to non-profit and
charitable organizations.
e components of the policy are as follows:
Conflict of Interest, Direct or Indirect Interest, Family Members, Duty to Self
Disclose, Duty to Disclose Conflicts of Others, Determining Whether Conflict
of Interests Exists, Disciplinary Action, Record of Proceedings, Compensation
Matters, Annual Affirmation, Periodic Reviews and Outside Experts.
Article XIX
Dissolution
In the event of a dissolution of the Society, the net assets of the corporation shall be
distributed as follows:
1. International
Upon final dissolution or liquidation of the corporation, and after discharge
or satisfaction of all outstanding obligations and liabilities, the remaining
assets of the corporation shall be conveyed, transferred, or assigned to a
corporation or other organization qualified under the Internal Revenue
Code to carry out the purposes and policies set forth in these Articles of
Incorporation, and which corporation or other organization will be exempt
from federal income taxation under the Internal Revenue Code of 1954 or
any subsequent Internal Revenue law. e Executive Board shall determine
specific procedures for liquidating remaining assets and shall supervise
disbursement of funds.
2. State organization
Each state organization shall provide in its bylaws for its own possible
dissolution in accordance with the incorporation statutes of the political
entity by which the state organization was chartered.
3. Each state organization shall provide in its bylaws for possible chapter
dissolution which shall include the following:
a. Before a chapter is dissolved, the approval of the state organization
executive board must be obtained.
b. Careful consideration shall be given to the manner in which those
desiring to maintain membership transfer to other chapters.
International procedures must be followed.
c. Any remaining funds in the chapter account shall be sent to the state
organization treasurer and deposited in the available fund.
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C-41
Constitution Article XIX, XX
d. Chapter paraphernalia, Society publications, and chapter records shall be
retained in the state organization archives and made available for use.
e. e charter must be returned to the state organization to be forwarded
to the Society Headquarters.
f. e state organization executive board shall decide whether the Greek
name shall be reused.
Article XX
The Delta Kappa Gamma Society
Educational Foundation
An Enabling Act
Section A.
As a means of furthering the educational purposes of e Delta Kappa Gamma
Society, consent is given to the establishment and operation of an educational
corporation under the Texas Non-Profit Corporation Act, to be named, “e
Delta Kappa Gamma Educational Foundation,” for such purposes and to be
formed and operated in such way that said Foundation will be exempt from
federal income taxation under the Internal Revenue Code now or which shall
hereafter be in effect; and the proper officers of e Delta Kappa Gamma
Society are authorized to advise the Secretary of State of Texas that e Delta
Kappa Gamma Society approves and consents to the use of such name by said
Foundation.
Section B.
Such officers of e Delta Kappa Gamma Society as are or may be designated in
the bylaws of said Foundation are authorized to act as officers and trustees of e
Delta Kappa Gamma Educational Foundation, and the International Executive
Board of the Society is authorized to elect trustees of said Foundation, according
to the bylaws of said Foundation.
Section C.
Consent is given to the use by e Delta Kappa Gamma Educational Foundation
of the office of e Delta Kappa Gamma Society in Austin, Texas, as its office.
Section D.
is enabling act shall not be subject to revision or amendment. e act shall
become void only upon the dissolution or liquidation of e Delta Kappa
Gamma Educational Foundation as provided for in Article VII of the Articles of
Incorporation of said Foundation.
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International Standing Rules
of The Delta Kappa
Gamma Society
International
P.O. Box 1589
Austin, TX 78767-1589
Revised 2010
ISR-iii
Table of Contents
1. Name and Emblems
1.0 Name and Emblems - General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 Jewelry ..... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 1
3. Membership
3.0 Membership - General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
3.1 Active Membership ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 2
3.2 Reserve Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
3.3 Honorary Membership ....... . ................. . . ..... . . .......... 2
3.4 Attendance ..... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 2
3.5 Termination .... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 2
4. Finance
4.0 Finance - General ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 2
4.1 Dues ...... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 2
4.2 Fees ....... . . ..... . . ..... . .................... . . ..... . . ..... . . . . . 3
4.3 Payment of Dues and Fees ..... . . . . . . . . . . . . . . ..... . . ..... . .......... 3
4.4 Financial Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
4.5 Other Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
4.6 International Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
4.8 Financial Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
5. Organization
5.0 Organization - General ....... . . .... . . . . . . . . . . . . . . ..... . . .......... 8
5.1 Coordinating Council Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.2 State Organization ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 8
5.3 International Expansion ....... . . . . . . . . . . . . . . ..... . . ..... . .......... 9
5.4 International Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
5.5 Forums .... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .............. 10
6. Officers
6.0 Officers - General ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 11
6.1 Regional Directors ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 11
6.2 Area Representatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
7.Boards
7.0 Boards - General ....... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 12
7.1 Administrative Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
7.2 Executive Board ........ . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 12
8. Committees
8.000 Committees - General ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 12
8.010 Communications and Publicity Committee . . . . . . . . . . . . . . . . . . . . . . . . . 13
8.020 Constitution Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
8.030 Constitution Interpretation Committee ........ . . ..... . . ..... . ..... 13
8.040 Expansion Committee ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 13
8.050 Finance Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
8.060 Leadership Development Committee .......... . . ..... . . ..... . ..... 14
ISR-iv
8.070 Membership Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
8.080 International Nominations Committee ......... . . ..... . . ..... . ..... 14
8.090 Non-dues Revenue Committee .............. . . ..... . . ..... . ...... 16
8.100 Educational Excellence Committee-Legislation ... . . ..... . . ..... . .... 16
8.110 International Speakers Fund Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
8.120 Scholarship Committee ..... . . . . . . . . . . . . . . ..... . . ..... . .......... 16
9. Meetings
9.0 Meetings - General ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 17
9.1 Chapter Meetings ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 17
9.2 State Organization Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
9.3 International Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
10. International Conventions and Regional Conferences
10.0 International Conventions and Regional Conferences - General .... . .... 18
10.1 Financial Record ...... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 18
10.2 International Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
10.3 Regional Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
11. Headquarters
11.0 Headquarters - General ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 19
11.1 Property ...... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 19
11.2 Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
12. Publications
12.0 Publications-General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
12.1 Periodical - DKG NEWS ..... . . . . . . . . . . . . . . ..... . . ..... . .......... 19
12.2 Journal - e Delta Kappa Gamma Bulletin .... . . ..... . . ..... . . .... . . . 20
12.3 Editorial Board ....... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 20
12.4 Editorial Board - Application Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
12.5 Electronic Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
13. Awards
13.0 Awards - General ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 21
13.1 International Achievement Award .... . . ..... . . ..... . ............... 21
13.2 Educators Book Award ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 21
13.3 Emergency Fund Award ...... . . . . . . . . . . . . . . ..... . . ..... . .......... 22
13.4 Golden Gift Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
13.5 Recognition of Members Who Have Earned Doctorates ... . . ..... . .... 22
13.6 Scholarship Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
13.7 World Fellowship Award ..... . . . . . . . . . . . . . . ..... . . ..... . .......... 23
14. Affiliates
14.0 Affiliates ...... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 24
14.1 General ....... . . ..... . . .... . . . . . . . . . . . . . . ..... . . ..... . .......... 24
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International Standing Rules
1. Name and Emblems
3. Membership
1.0 Name and Emblems – General
1.01 e name of the Society in any form shall be used on printed materials for
commercial purposes only with the permission of the international president
and the corporate secretary of the Society.
1.02 e Delta Kappa Gamma Society International may also be known as the
Society, Delta Kappa Gamma, ΔΚΓ, or DKG.
1.03 e official seal of the Society is used only by the Society Headquarters.
1.04 e key of the Society may be used on official Society materials such as
stationery, yearbooks, Web sites, and programs.
1.05 Platform flags owned by the Society shall be used for international conventions.
Use at other international functions is determined by the Administrative
Board.
1.1 Jewelry
1.11 Official jewelry and paraphernalia are purchased from the authorized supplier.
1.12 e keypin signifying membership in the Society shall include the key as
described in the Constitution Article I,C.
1.13 e international, state, and chapter president’s pin shall be presented by the
respective organization at the time of installation.
1.14 At the discretion of the chapter executive board, returned keypins may be given
or sold to initiates or to members who have lost their keypins.
1.15 Presidents’ pins returned to International, state organizations, or chapters may
be given or sold by the respective organization to presidents in office or to past
presidents.
1.16 e official jewelry may be worn on a ribbon or other manner as desired by the
member.
3.0 Membership - General
3.01 A candidate elected for active or honorary membership at any level shall be
initiated within a period of one (1) year from the time of election.
3.02 A member may submit a recommendation for a candidate’s election to
membership to any chapter.
3.03 An active or reserve member who does not belong to a chapter because of
geographic isolation shall be retained as a state active or a state reserve member.
Status as a state member must be requested. State membership refers to the
unit to which the member belongs.
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3.1 Active Membership
3.11 e word employed as used in the Constitution, Article III,B.l. is defined as
currently hired by an employer and/or paid a salary or fee for specific educational
services.
3.12 In the selection of a member, the definition of professional educator is interpreted
to include one-to-one instruction as well as group instruction.
3.13 An active member who lives in an area where no chapter exists may be
connected to a chapter through technology.
3.14 An active member who is no longer engaged in educational work shall retain
her rights, privileges, and responsibilities as outlined in the Constitution.
3.2 Reserve Membership
3.21 A reserve member may participate in the activities of the Society except holding
office.
3.3 Honorary Membership
3.31 In the selection of an honorary member, service shall be
a. of local significance in the case of a chapter honorary member;
b. of statewide significance in the case of a state honorary member; and
c. of national or international significance in the case of an international
honorary member.
3.32 Any member, chapter, or state organization of the Society may submit a name
for honorary membership.
3.33 An honorary member may participate in the activities of the Society except
holding office.
3.34 An honorary member may serve as parliamentarian since the position of
parliamentarian is not an office.
3.4 Attendance
3.41 Members who are traveling or who live away from their home chapters have
the privilege of attending meetings of other chapters, state organizations, and
regions.
3.5 Termination
3.51 e chapter shall keep a record of members terminated, including the reason
and date of termination. A report of members terminated shall be a part of the
minutes of a chapter executive board and/or chapter meeting.
4. Finance
4.0 Finance - General
4.1 Dues
4.11 International active dues shall be U.S. Forty and No/100 Dollars ($40.00) and
international reserve dues shall be U.S. Twenty and No/100 Dollars ($20.00).
Beginning in 2012 international active and international reserve dues may be
adjusted each biennium based on the United States of America Social Security
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International Standing Rules
Administration’s Cost Of Living Adjustment (COLA) average for the previous
two (2) years, rounded up to the nearest whole dollar.
4.12 e amount of international dues shall be set biennially by the Executive Board
and approved by the convention.
4.13 e Administrative Board may make adjustments in dues and other required
payments for chapters or state organizations impacted by major political
upheavals, severe natural disasters, or penalty exchanges between the monetary
units of member countries and the United States dollar.
4.14 e amount of international dues to be voted upon by the convention shall be
presented to the membership in print form no later than the March/April issue
of the DKG NEWS in the year of the convention.
4.2 Fees
4.21 Initiation Fee
a. e initiation fee shall be U.S. Ten and No/100 Dollars ($10.00).
b. e initiation fee shall be allocated:
Chapter . . . . . . . . . . . . . U.S. $5.00
State Organization . . . U.S. $2.50
International . . . . . . . . . U.S. $2.50
4.22 Scholarship Fee
a. e scholarship fee shall be U.S. One Dollar and No/100 ($1.00).
b. e fee shall be divided as prescribed by the Constitution, Article IV,F.2.b.
4.23 Honorary Fee
e honorary membership fee shall be U.S. Fifty and No/100 Dollars
($50.00).
4.3 Payment of Dues and Fees
4.31 A member pays dues and fees to the chapter treasurer, who sends international
and state organization dues and fees to the state organization treasurer.
4.32 e state organization treasurer sends international dues and fees to Society
Headquarters.
4.4 Financial Assessments
4.41 Chapter members may vote to pay an amount in addition to dues and fees for
the support of a chapter or state organization project.
4.42 A reserve member shall be exempt from paying chapter financial assessments.
4.5 Other Income
4.51 Non-dues revenue shall be deposited into Society funds as determined by the
Administrative Board unless placement is specified in the International Standing
Rules.
4.52 Income from sales of Our Heritage shall be deposited into the Permanent Fund.
4.53 A representative of the Society who makes contacts and requests contributions
of funds for the support of Society activities must have authorization from the
Administrative Board. Such moneys contributed for the support of Society
activities must be deposited into and expended from a Society account.
4.54 e Administrative Board shall act as the agent of e Delta Kappa Gamma
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Society International to review each restriction or condition which may be put
on any gift or bequest and to accept or to reject the gift. If the board determines
that the restriction or condition does not conform to the Mission and Purposes
of the Society, the board will so inform the donor or representative.
4.55 When undesignated monetary gifts in excess of U.S. One ousand and
No/100 Dollars ($1,000.00) are given to the international Society, the
international president, corporate secretary, and assigned professional staff shall
recommend to the Administrative Board where the money should be placed. If
the undesignated funds are U.S. One ousand Dollars ($1,000.00) or less, the
international president, corporate secretary, and assigned professional staff shall
determine the placement.
4.6 International Funds
4.61 Available Fund
a. A reserve account shall be maintained in the Available Fund equal to at least
one (1) year’s operating expenses.
b. e expenses incurred in the administration of Society funds shall be
budgeted in the Available Fund unless the adopted rules of the fund state
otherwise.
c. Investment of Society funds shall follow the Investment Policy for
International Funds as approved by the international Executive Board.
4.62 Scholarship Fund
a. e sources of funds for international scholarships are fees, bequests,
contributions, and income from investments of the Scholarship Fund.
b. Each international scholarship award shall be U.S. Six ousand and
No/100 Dollars ($6,000.00).
c. e Scholarship Fund investment principal shall be maintained
at an amount no less than U.S. One Million and No/100 Dollars
($1,000,000.00).
4.63 Permanent Fund
a. At the international level, the amount necessary to maintain the Permanent
Fund at its required level shall be transferred from the Available Fund to the
Permanent Fund each year.
b. e amount transferred from the Available Fund to the Permanent Fund
shall be no less than five percent (5%) of the annual income from dues and
fees.
4.64 Educators Award Fund
a. e endowment for the fund shall be U.S. Twenty-Five ousand and
No/100 Dollars ($25,000.00). e excess amount in the fund shall be used
for awards.
b. e amount of the Educators Book Award shall be U.S. Two ousand
Five Hundred and No/100 Dollars ($2,500.00).
4.65 Emergency Fund
Awards from the fund are U.S. Five Hundred and No/100 Dollars ($500.00)
each to members recommended by chapter and state organization presidents.
4.66 Eunah Temple Holden Leadership Fund
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International Standing Rules
a. e invested principal of the fund shall remain no less than U.S. One
Hundred ousand and No/100 Dollars ($100,000.00).
b. Investment income from the fund shall be used for programs for members
for development of professional and Society leadership.
c. Recommendations for specific uses of income from the fund shall be
made to the international Executive Board by the Eunah Temple Holden
Leadership Fund Committee.
d. Expenses incurred in the administration of the fund shall be paid from the
investment income earned.
4.67 Golden Gift Fund
a. Income from the fund shall be used as recommended by the Golden Gift
Fund Committee and approved by the international Executive Board.
b. e fund shall be used to finance
(1) projects, including the offering of leadership/management seminars
intended to develop the leadership, communication, and management
skills of members;
(2) special study stipends to provide financial assistance to members to
develop skills and meet specific educational and professional needs; and
(3) seminars to meet special needs of members to be offered whenever funds
are available.
c. e fund principal shall be maintained at an amount no less than U.S. One
Million and No/100 Dollars ($1,000,000.00).
4.68 International Speakers Fund
a. e fund provides opportunities for increased international understanding,
program enrichment, and personal growth for individual members through
the exchange of Society speakers among member countries.
b. e fund is supported by voluntary contributions.
c. Investment income from this fund shall be used according to the guidelines
in the International Standing Rules.
d. e fund shall be used only for travel expenses of speakers designated by
the International Speakers Fund Committee.
e. e principal of the fund shall be kept as a Society investment with only the
investment income available for use.
4.69 Loretta Halek Memorial Fund for Program Resources
a. Investment income from the fund shall be used for program resources. e
appropriate professional staff shall recommend to the Finance Committee
expenditures from the fund.
b. e principal of the fund shall be kept as a Society investment with only the
investment income available for use.
4.70 World Fellowship Fund
a. Income to the fund is derived from voluntary contributions, bequests, and
income from investments of the fund.
b. To safeguard the future of the program, a minimum amount of twenty
percent (20 %) of the unencumbered fund balance as of June 30 of the
preceding fiscal year shall be retained in the fund.
c. e initial grant for a World Fellowship Award shall be U.S. Four
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ousand and No/100 Dollars ($4,000.00). Extensions not to exceed
a total of U.S. ree ousand and No/100 Dollars ($3,000.00) per
recipient may be granted in subsequent years.
4.8 Financial Accounting
4.81 e Available Fund budget shall include allocations for maintaining and
staffing a headquarters facility and carrying out the business operations of the
Society.
4.82 e Available Fund budget shall provide funding for Society administrative
expenses to support publications, international meetings, forums, and the work
of international officers and committees.
4.83 e Administrative Board may approve necessary expenditures not to exceed
a total of U.S. Ten ousand and No/100 Dollars ($10,000.00) without
seeking international Executive Board authorization for a budget amendment.
is provision may be used for the same purpose only once and used no more
than three (3) times in a fiscal year. e Finance Committee shall be consulted
before any action is taken.
4.84 Travel for Society Business
a. Unless the applicable rule specifies a different rate, reimbursement for
official private automobile travel expenses shall be at the business rate
approved by the United States Internal Revenue Service for the current
federal tax year. e rate shall be applied effective July 1 each year.
b. Travelers on international Society business may make a request to the
international president for reimbursement for airline tickets immediately
after purchase.
4.85 Meetings
a. International Conventions
(1) Administrative Board members, international committee chairs, and
the music representative for a convention shall be reimbursed for their
expenses to attend an international convention.
(2) Each past international president shall be reimbursed one-half (1/2) her
convention expenses.
(3) e following expenses shall be considered for reimbursement:
(a) the lesser amount between the lowest airline fare and automobile
travel;
(b) fee for first piece of checked luggage;
(c) transportation to and from the airport;
(d) airport parking;
(e) gratuities;
(f ) lodging, not to exceed one-half (1/2) the double-occupancy room
rate;
(g) event meals; and
(h) the convention registration fee.
(4) Expense vouchers for the international convention must be verified and
signed by the outgoing and incoming international presidents. Expense
vouchers may be electronically signed.
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International Standing Rules
(5) If a member qualifies for reimbursement under more than one (1) rule,
only the greater amount shall be paid.
b. Regional Conferences
(1) e international president shall be reimbursed for her regional
conference expenses.
(2) e international president may make special assignments to members
who shall be reimbursed for conference expenses.
(3) e Society shall pay the expenses of an area representative to attend
one (1) regional conference other than her own.
c. State Organization Conventions and Workshops
Administrative Board members and past international presidents assigned
by the international president to state organization conventions/workshops
shall be reimbursed for transportation only.
d. Administrative Board Meetings
Members of the Administrative Board shall be reimbursed for
transportation and meals.
e. International Executive Board Meetings
e Society pays the travel expenses for each state organization president
or her official designee at U.S. irty Cents ($ .30) per air mile round trip
from the capital of the state/province/country to the Executive Board
meeting site or the actual airfare, whichever is less. If the Executive Board
meeting is held in the capital of the state/province/country, travel at U.S.
irty Cents ($ .30) per mile round trip from the president’s or official
designee’s home to the meeting site or the actual airfare, whichever is less,
will be reimbursed.
f. International Committee Meetings
Committee members shall be reimbursed for transportation and meals.
g. International Leadership Development Conference
(1) Incoming state organization presidents or their official designees
attending the leadership development conference shall be reimbursed
for two (2) nights at one-half (1/2) the double-occupancy room rate
and for transportation at irty Cents ($.30) per air mile round-
trip from the capital of the state/province/country to the conference
meeting site or the actual airfare, whichever is less. If the conference is
held in the capital of the state/province/country, travel at irty Cents
($ .30) per mile round trip from the president’s or official designee’s
home to the meeting site or actual airfare, whichever is less, will be
reimbursed. Four (4) group meals will be provided.
(2) New state organization executive secretaries attending the leadership
development conference shall be reimbursed for two (2) nights at one-
half (1/2) the double-occupancy room rate. Four (4) group meals will
be provided.
(3) e chair of the Leadership Development Committee shall be
reimbursed for transportation and lodging expenses to attend the
leadership development conference preceding each regional conference.
Four (4) group meals will be provided at each conference.
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ISR-8
(4) e regional representative on the Leadership Development
Committee shall be reimbursed for two (2) nights at one-half (1/2) the
double-occupancy room rate. Four (4) group meals will be provided.
h. International Pre-conference Sessions
(1) Incoming state organization educational excellence committee chairs or
their representatives, state organization membership committee chairs
or their representatives, assigned international Educational Excellence
Committee members and assigned international Membership
Committee members attending their respective workshops shall be
reimbursed for one (1) night at one-half (1/2) the double-occupancy
room rate and will be provided two (2) group meals.
(2) State organization treasurers, state organization editors, and state
organization webmasters, or their representatives, attending their
respective workshops shall be provided one (1) group meal.
i. International President’s Planning Meeting
Members of the Administrative Board, international committee chairs, and
forum chairs attending the president’s planning meeting shall be reimbursed
for transportation expenses.
4.86 Expense Vouchers
Receipts for transportation, lodging, and meal expenses shall be attached to
an international expense report and submitted to the international president
within fourteen (14) days of the last day of the official meeting. Expense
vouchers may be submitted electronically.
5. Organization
5.0 Organization – General
5.1 Coordinating Council Organization (Optional)
5.11 Each coordinating council shall adopt rules that are consistent with the
Constitution and its state organization bylaws.
5.12 Each participating chapter shall be represented on the coordinating council by
the chapter president and at least one (1) other chapter member.
5.13 Participating chapters shall approve the activities of the coordinating council.
5.14 Activities of coordinating councils shall be financed as approved by the state
organization executive board.
5.2 State Organization
5.21 Membership of a new state organization should have broad representation of
the geographic area.
5.22 e state organization shall provide support for its chapters that includes
a. monitoring chapter progress;
b. providing leadership training for chapter leaders;
c. sharing/demonstrating strategies for strengthening chapters; and
d. implementing an intervention plan when chapters show signs of stagnation
or cease to thrive.
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International Standing Rules
5.3 International Expansion
5.31 Criteria for International Expansion
a. In consultation with the international president and the corporate
secretary, the Expansion Committee shall recommend areas of expansion
to the Administrative Board for study. e study of the country shall be
made by the Expansion Committee with assistance from the appropriate
area representative, the appropriate regional director, and/or members
who are knowledgeable about the region and who have served at the
international level. Essential elements of analyses will include
(1) the investigation of the necessity, feasibility, and benefits of registration
with a government as a non-profit educational organization;
(2) the requirements for legal recognition by the state organization political
division;
(3) the needs and interests of women educators in the region;
(4) the potential for constructive international dialogue about educational
issues; and
(5) the identification of sufficient prospective members to ensure a viable
chapter - the number and professional characteristics of the women
educators being a reflection of local demographics and geographical
consideration.
b. e results of the study and the recommendations for expansion into a
new country shall be submitted to the international Executive Board for
approval.
c. Selection of members, their orientation, and the organization of a state
organization or a chapter shall follow approval by the Executive Board.
d. Adequate ongoing budgetary support for expansion efforts, with prior
approval of the international president and the corporate secretary, may
include
(1) translation of key documents and materials, utilizing the services of
professional translators, and providing cultural, legal, and conceptual
accuracy of translations; translators may include the chair of the
Expansion Committee, the area representative and/or the regional
director, consultants from the region and other bilingual members;
(2) organization of chapters, including orientation of founders and/or
charter members;
(3) installation and initiation costs for the state organization and
chapter(s) established when the new organization is formed, including
keypins and initiation fees for founders and/or charter members,
membership certificates, copies of the governing documents, plus travel
expenses of the organizer(s) and the international president;
(4) periodic assessment of the need for leadership development training;
(5) input from area representatives, regional directors, and chapter officers/
members into the functioning of the Society in their areas; and
(6) the area and/or regional workshops.
5.32 e Expansion Committee shall be permitted to use budgeted funds for
a. expansion into countries where no unit of the Society exists;
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b. strengthening existing state organizations in member countries other than
the United States of America; and
c. monitoring and assisting in the development of bylaws for each new state
organization. An English translation of the bylaws for each new state
organization shall be filed at Society Headquarters.
5.4 International Regions
5.41 Five (5) regions have been designated: Northeast, Northwest, Southeast,
Southwest, and Europe.
State organizations within each region:
a. Northeast - Connecticut, Delaware, District of Columbia, Illinois,
Indiana, Maine, Maryland, Massachusetts, Michigan, New Brunswick,
New Hampshire, New Jersey, New York, Ohio, Ontario, Pennsylvania,
Prince Edward Island, Puerto Rico, Quebec, Rhode Island, Vermont, West
Virginia
b. Northwest - Alaska, Alberta, British Columbia, Idaho, Iowa, Manitoba,
Minnesota, Montana, Nebraska, North Dakota, Oregon, Saskatchewan,
South Dakota, Washington, Wisconsin, Wyoming
c. Southeast - Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana,
Mississippi, North Carolina, South Carolina, Tennessee, Virginia
d. Southwest - Arizona, Baja California, California, Colorado, Costa Rica,
El Salvador, Guatemala, Hawaii, Jalisco, Kansas, Mexico D.F., Missouri,
Nevada, New Mexico, Nuevo Leon, Oklahoma, Panama, Puebla, San Luis
Potosi, Texas, Utah
e. Europe - Denmark, Estonia, Finland, Germany, Great Britain, Iceland, e
Netherlands, Norway, Sweden.
5.5 Forums
5.51 Annual planning meeting costs and communication expenses for the Canadian,
European, Latin American, and United States Forums shall be funded in the
Available Fund budget. e Canadian, the European, and the Latin American
Forums shall each be funded at U.S. ree ousand and No/100 Dollars
($3,000.00) per year. e United States Forum shall be funded at U.S. Twelve
ousand and No/100 Dollars ($12,000.00) per year. Annual budgets and
accounting reports of funds shall be submitted to the assigned professional
staff.
5.52 e funds shall be used to communicate with state organizations and
members in the forum unit and to allow each forum unit to have meetings of
representative groups for the purposes of planning and may be used to take
action on educational activities that are of concern to the forum unit.
5.53 e chairs of forums shall be members other than elected officers at the
international level and shall be selected by the members of each forum. Each
forum determines its method of election.
5.54 At international conventions and regional conferences, a two (2)-hour block
of time shall be planned as a working session for each forum unit at a time not
conflicting with other activities. Rooms should be of adequate size.
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International Standing Rules
6. Officers
5.55 Each forum shall
a. submit a financial statement to the international president by April 1
annually;
b. submit a written report of planning session(s) and forum activities to the
international president within two (2) weeks following each meeting;
c. submit a biennium report to be included with the international convention
biennium reports;
d. present a brief oral report at a general meeting during the regional
conference; and
e. present a brief oral report at a general meeting during the international
convention.
6.0 Officers - General
6.01 A past international president serving as corporate secretary or international
parliamentarian shall relinquish her voting privilege during her term of service
except during a ballot vote.
6.02 A past state organization president or founder serving as executive secretary
or treasurer, if under remunerative contract, or parliamentarian at the state
organization level shall relinquish her voting privilege during her term of service
except during a ballot vote.
6.03 Co-presidents are not advised. Only one name at state or chapter level may be
submitted to Society Headquarters for communication purposes.
6.1 Regional Directors
6.11 Following each Administrative Board meeting, the regional directors shall
report to the state organization presidents.
6.2 Area Representatives
6.21 Duties of an area representative include
a. assisting with expansion when requested by the international Expansion
Committee;
b. preparing oral and written reports for the Administrative Board and the
international convention;
c. communicating relevant information to the state organizations within their
respective areas; and
d. assisting the members of her respective area(s) attending the international
convention and one (1) regional conference to participate effectively in the
activities.
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8.000 Committees – General
8.001 No two (2) members of any state organization may serve simultaneously on the
same international standing committee.
8.002 Materials developed for distribution by international committees must have the
prior approval of the international president. Funding from the Society must
be authorized in the budget(s) and must also be approved by the international
president.
8.003 Standing committees shall report biennially.
8.004 Each standing and special committee shall report in writing to the international
president no later than April 1 of the convention year. e report shall include
the recommendations which the committee will present to the convention.
ose recommendations that require approval by the international Executive
Board shall be transmitted electronically or sent by postal service from Society
Headquarters to the board members at least thirty (30) days prior to the
meeting of the board.
8.005 Each standing committee shall prepare a list of duties/procedures supported
by the governing documents and approved by the Administrative Board. All
standing committee procedural documents shall be placed in each international
committee’s procedures manual, distributed to committee members, maintained
7.0 Boards – General
7.1 Administrative Board
7.11 e Administrative Board shall act in accordance with the rules and actions of
international conventions.
7.12 e Administrative Board may invite for consultation any international
committee chair or member of the Society.
7.13 A committee appointed by the international president shall approve the
minutes of the Administrative Board. Following approval by the committee, the
minutes will be sent to the international Executive Board and electronically to
all international committees.
7.14 e Administrative Board shall publish a report on its actions in the DKG
NEWS following each meeting of the board.
7.2 Executive Board
7.21 A committee appointed by the international president shall approve the
minutes of the international Executive Board. Following approval by the
committee, minutes will be sent to the members of the Executive Board.
7.22 A state organization president who is unable to attend the international
Executive Board meeting shall notify the international president in writing of
her appointed official designee.
7. Boards
8. Committees
ISR-13
International Standing Rules
at Society Headquarters, and passed on to successive committees.
8.006 Committee programs and projects begin and end consistent with the dates of
the biennium for which the committees were appointed or elected.
8.010 Communications and Publicity Committee
8.011 e committee shall provide support to assist states and chapters in effectively
communicating with members and external groups.
8.012 e committee shall recommend to the Administrative Board guidelines
that provide accountability for internet and other electronic communication,
including guidelines for state and chapter Web sites.
8.013 e committee shall keep a list of Society publications to be evaluated and shall
create guidelines for evaluating them.
8.014 e committee shall recommend to the Administrative Board general
guidelines for conducting electronic meetings that provide accurate and
authentic official actions, including the taking of votes. ese guidelines shall
be applied to all international committees and boards of the Society.
8.015 Technology groups may be appointed by the international president to assist
members in electronic communication applications, electronic publications,
online courses, and other areas.
8.020 Constitution Committee
8.021 Following an international convention, the committee is authorized to
a. correct article and section designations;
b. make editorial changes as required in punctuation, numbering, cross
referencing; and
c. make such other technical or conforming changes as may be necessary to
reflect the intent of the convention decisions in connection with the adopted
amendments to the Constitution and International Standing Rules.
8.022 State organizations shall take prompt action to keep their bylaws current as
well as consistent with the Constitution in its most recent revision.
8.023 e committee shall review the most recent state organization bylaws in order
that any inconsistencies with the most recent edition of the Constitution may
be brought to the attention of the state organization and state organization
officers.
8.030 Constitution Interpretation Committee
8.031 e committee rulings shall be published in the DKG NEWS and on the
Society Web site.
8.040 Expansion Committee
8.041 e committee shall be permitted to use budgeted funds for expansion into
countries where no unit of the Society exists and/or for strengthening existing
state organizations in member countries other than the United States of
America.
8.042 e committee shall monitor and assist in the development of bylaws for each
new state organization. An English translation of the bylaws for each new state
organization shall be filed at Society Headquarters.
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8.050 Finance Committee
8.051 e committee shall hold three (3) meetings each biennium, one (1) during the
first year and two (2) during the second year.
8.060 Leadership Development Committee
8.061 e international Leadership Development Committee shall present a two-
day (2) leadership development conference prior to each regional conference
to give the newly elected state organization presidents and first-term executive
secretaries a more thorough knowledge of the Society’s traditions, Purposes,
policies, programs, and committee structure and to augment their leadership
skills and techniques. Continuing state organization executive secretaries may
be invited by the international Leadership Development Committee to attend
at the expense of their state organizations or of the individual.
8.062 Each state organization shall have the opportunity to send an official designee
to the leadership development conference if the state organization president is
unable to attend.
8.063 e leadership development program for state organization and chapter
presidents shall be extended into the second year of the biennium, in
conjunction with the international convention, to include such areas as
improving communication skills, group involvement, and strategies for
implementing goals and action programs of the Society.
8.064 e Leadership Development Committee shall provide for leadership training
opportunities for state organization and chapter parliamentarians during
regional conferences and international conventions.
8.065 Each state organization president shall be responsible for providing leadership
development within her state organization.
8.066 Chapter presidents shall assume the responsibility of encouraging chapter
activities which develop the leadership potential of each chapter member.
8.070 Membership Committee
8.071 e committee shall create or review and recommend to the international
president materials to recruit members and promote active membership at all
levels.
8.080 International Nominations Committee
8.081 Nominations from the floor
a. e name of a candidate shall be placed on the election ballot after the
Nominations Committee has nominated her or she has been nominated
from the floor.
b. Following the report of the Nominations Committee to the convention, the
president shall call for nominations from the floor for each elected position.
c. Any member who is registered and in attendance may make a nomination
from the floor subsequent to the report of the Nominations Committee.
d. An individual, chapter, or state organization making an early decision to
nominate a candidate from the floor may
(1) present to the international president by December 1, in election years,
the name, photograph, and brief summary of the proposed candidate’s
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International Standing Rules
qualifications for a selected office for publication in the January/
February DKG NEWS and published on the Society Web site. e
name of a proposed candidate must have previously been submitted to
the Nominations Committee and not selected for the current election;
(2) place the candidate’s name in nomination at the convention when the
president calls for nominations from the floor.
e. ere shall be no nomination or seconding speeches.
8.082 Eligibility, Qualifications, and Guidelines for International Nominations
a. e name of a member may be submitted for nomination for any
international elective position by an individual member, a chapter, or a state
organization. Permission of that member must be secured before she is
recommended for nomination. e responsibility for chapter-supported or
state organization-supported recommendations rests with the respective
executive boards.
b. An official recommendation form must be completed for each person
recommended. If a member is recommended for more than one position, a
separate recommendation form must be completed for each position.
c. A member of the Nominations Committee shall complete her term
before she may be considered by the Nominations Committee for another
international elective position.
d. A member serving in an international position, other than on the
Nominations Committee, may be nominated to another elective position in
the final year of her term of office.
e. Geographic location should be considered in the selection of international
officers and members for boards and committees.
f. Qualifications for international nominees
All nominees for international positions should be able to communicate
in English, should have time for Society work, should have participated in
at least one (1) international convention and/or regional conference. She
should have organizational ability and experience:
(1) e president should have served as a state organization president,
should have international committee experience, and should have
served on the Administrative Board.
(2) e vice-presidents should have served as state organization presidents
and should have international committee experience.
(3) e regional directors should have served as state organization
presidents, should know their regions and be able to represent the
state organizations therein, and should have served on an international
committee.
(4) e area representatives should hold membership as residents of
the areas being represented, should have served as state organization
presidents, should know their areas, and be able to represent the
member countries therein.
(5) e members-at-large should have international committee experience.
(6) Members of elected committees and trustees of e Delta Kappa
Gamma Educational Foundation should have some chapter and state
The Delta Kappa Gamma Society International
ISR-16
organization experience in the areas for which they are nominated.
g. Guidelines for the submission of recommendations to the international
Nominations Committee
(1) An official recommendation form must be completed for each person
recommended, with careful attention given to the following points:
(a) e office for which the person is being recommended shall be
stated.
(b) e person recommended shall be qualified for the work of the
position.
(c) e member’s Society experience shall be accurately stated,
including specific positions and dates served.
(d) Evidence of the member’s leadership and personal qualities
fitting her for the position shall be shown.
(e) e recommendation form shall be sent to the chair of the
Nominations Committee with a postmark or electronic date
stamp no later than October 15.
(f ) e name of the person making the recommendation shall be
clearly indicated in the space provided.
(2) Endorsement forms supporting the official recommendations are
acceptable and helpful only if they provide pertinent additional
information and are submitted on official endorsement forms with a
postmark or electronic date stamp no later than October 15.
(3) e Nominations Committee reserves the right to place a name in
nomination for a position other than that recommended.
8.090 Non-dues Revenue Committee
8.091 e committee shall assist the Administrative Board in identifying advertisers,
sponsors, and vendors for regional conferences and international conventions.
8.100 Educational Excellence Committee - Legislation
8.101 Legislative programs are encouraged at all levels of the Society.
8.102 Guidelines for initiating, endorsing, and supporting legislation:
a. All levels of the Society may cooperate with other organizations when their
legislative activities help to promote the Purposes of the Society.
b. An individual may represent the organization on legislative issues only after
receiving authorization from the president, executive board or membership
of the particular level of the Society which she is representing.
c. Legislative action shall be based on a thorough understanding of the basic
issues involved in supporting excellence in education, equality for women,
and a safe, peaceful educational environment.
d. Legislative activity shall be concerned with educational issues, not with
candidates or political parties. e Society shall not endorse a candidate nor
spend money for a candidate’s campaign.
e. Expenditures for legislative activities shall not exceed a nominal portion of
the Society’s income at any level.
f. e Society may initiate, endorse, or support legislation relating to the
improvement of education or the status of educators.
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International Standing Rules
8.110 International Speakers Fund Committee
Guidelines of the International Speakers Fund Committee:
a. e fund shall be used only to finance a member who is designated by the
committee to speak in a member country other than her own.
b. e committee shall provide forms and timelines to presidents of state
organizations.
c. Presidents of state organizations shall be responsible for encouraging
members to become speakers, collecting and signing applications, evaluating
speakers, and forwarding pertinent documentation to Society Headquarters
with a postmark or electronic date stamp no later than the advertised dates.
d. Suggested categories for speakers are all areas and levels of education,
performing arts, cultural diversity, national customs, and specific areas of
interest to educators. e speaker’s application shall be for a two-year (2)
term.
e. e committee shall revise the list of available speakers annually.
f. Presidents of state organizations shall submit requests for an international
speaker to Society Headquarters with a postmark or electronic date
stamped no later than November 1 of each year.
g. e committee shall select the state organizations to receive speakers on the
basis of the funds available.
8.120 Scholarship Committee
8.121 e Scholarship Committee shall encourage members in all stages of graduate
study to apply for international scholarships.
9. Meetings
9.0 Meetings – General
9.1 Chapter Meetings
9.11 Regular meetings are meetings where chapter business is conducted.
9.12 Additional meetings may be held as scheduled by the chapter.
9.13 e quorum for all regular meetings shall be established in the chapter rules.
9.2 State Organization Meetings
9.21 Additional meetings of the state organization executive board shall be
authorized in accordance with the state organization bylaws.
9.22 e state organization president may delegate to committees or individuals the
authority to select favors, plan entertainment, etc. for the state organization
convention, but the state organization president is the final authority, and her
decision takes precedence over any other.
9.3 International Meetings
9.31 Latin American Conference
e conference shall be funded at U.S. Two ousand Five Hundred and
No/100 Dollars ($2,500.00) per biennium.
The Delta Kappa Gamma Society International
ISR-18
10.0 International Conventions and Regional Conferences – General
10.1 Financial Record
10.11 Records of the treasurer shall be submitted for financial review within six
(6) months of the conclusion of the international convention or regional
conference.
10.2 International Conventions
10.21 Convention Materials
a. Sufficient copies of the international reports shall be available for each
member attending the international convention, for members of the
international Executive Board, for state organization treasurers, for chapter
presidents, and for members who request them.
b. e proposed Society budget shall be included in the convention material
distributed to members at the international convention.
c. A report of Executive Board actions shall be given at the beginning of the
first convention business meeting.
d. When the Constitution and/or International Standing Rules are being
amended, the original rule shall be included when published in the DKG
NEWS.
e. Except for courtesy resolutions, proposed resolutions shall be presented to
the international president in writing by the first day of registration at the
international convention and distributed to all members in attendance.
10.22 Voting for all international officers, members-at-large, area representatives, and
members of elected committees shall be held on the day preceding the last day
of the convention between the hours of 6:30 a.m. and 9:00 a.m.
10.23 A committee appointed by the international president shall approve the
minutes of the meetings of the convention. Following approval by the
committee, minutes will be sent to the members of the Executive Board.
10.24 At all business meetings of an international convention, the Society, within
the framework of the Constitution, may lend support to issues pertaining to
education and to issues pertaining to women and children in its member
countries.
10.25 e international president may delegate to committees or individuals the
authority to select favors, plan entertainment, etc., for the international
convention, but the international president is the final authority, and her
decision takes precedence over any other.
10.3 Regional Conferences
10.34 Conference and planning expenses of the regional director, the general chair,
treasurer, registrar, and other committee personnel approved by the regional
director and conference chair are paid from the conference account and shall be
included in the steering committee budget.
10.35 Workshops should encourage the sharing of educational practice where theory
can be explored, tested, and illuminated both by discussion and by practical
10. International Conventions and Regional Conferences
ISR-19
International Standing Rules
11. Headquarters
12. Publications
involvement of participants.
10.36 e regional director may delegate to committees or individuals the authority
to select favors, plan entertainment, etc., for the regional conference, but the
regional director is the final authority, and her decision takes precedence over
any other.
11.0 Headquarters – General
11.1 Property
11.11 In the Society Headquarters building, there shall be only one portrait — that
of Dr. Annie Webb Blanton.
11.12 e only jewelry and emblems that shall be displayed in the Society
Headquarters are those of e Founders.
11.2 Management
11.21 e organizational plan for Society Headquarters shall be the most recent
organizational chart adopted by the Administrative Board.
11.22 Each professional staff member shall perform such duties as are prescribed in
the contract with the Society, in the International Standing Rules, and in the
Employee Handbook: International Headquarters.
12. Publications – General
12.01 Publications of the Society shall follow the Policies for International
Publications as recommended by the Communications and Publicity
Committee and approved by the international Executive Board.
12.02 e Communications and Publicity Committee, corporate secretary, assigned
professional staff, and editor shall adopt a standard of style, e.g. e Associated
Press Style Book, current edition.
12.03 When there is a new edition of the Constitution, a complimentary copy will be
mailed (postal) to each member of the international Executive Board.
12.04 English shall be the official language of communication of the Society. e
Society shall translate at its expense the Constitution and the International
Standing Rules into the language of a new state organization upon its official
request.
12.05 Publications of the Society may be used to assist e Delta Kappa Gamma
Educational Foundation in promotional efforts.
12.1 Periodical - DKG NEWS
12.11 e DKG NEWS may include
a. the international president’s message;
b. Administrative Board and international Executive Board reports;
c. the corporate secretary’s message;
The Delta Kappa Gamma Society International
ISR-20
d. state organization action on important issues;
e. factual information and statistics regarding education and the status of
women educators;
f. articles from international committees;
g. news from e Delta Kappa Gamma Educational Foundation;
h. a calendar of approaching international events and deadlines; and
i. obituaries
(1) of current Administrative and international Executive Board
members;
(2) of past international presidents;
(3) of those currently serving the Society at the international level;
(4) of international honorary members; and
(5) of International Achievement Award recipients.
12.12 e DKG NEWS may only publicize accomplishments of individual
members who have achieved national or international recognition.
12.13 News of regional conferences will be balanced among the regions. Items for
inclusion will be submitted by the regional director and/or her designee.
12.14 Only the international president’s message and columns by professional staff
shall have a byline.
12.2 Journal - The Delta Kappa Gamma Bulletin
12.21 e Delta Kappa Gamma Bulletin may include
a. articles on the selected theme;
b. message from the international president;
c. viewpoints on current educational and/or legislative issues;
d. book reviews, including
1. Educators Book Award winner(s)
2. Educators Book Award honorable mention selection(s);
e. selected and edited research findings;
f. letters to the editor;
g. reports of international award recipients;
h. a cumulative author, title, and subject index in each volume; and
i. members’ poetry and/or artwork.
12.22 e annual subscription rate for non-members for the four (4) issues of e
Delta Kappa Gamma Bulletin shall be U.S. Twenty and No/100 Dollars
($20). Single copy rates shall be U.S. Five and No/100 Dollars ($5).
12.23 According to agreed procedures, the assigned professional staff shall make
copies of manuscripts available to Editorial Board members simultaneously
for rating and selection.
12.3 Editorial Board
12.31 ere may be flexible geographic distribution of members of the board.
12.32 Each biennium two (2) members shall be appointed for four-year (4) terms.
12.33 An Editorial Board member may be appointed to no more than two (2)
successive terms.
12.34 e international president shall fill, by interim appointment, any vacancy on
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International Standing Rules
13. Awards
the Editorial Board to complete the remainder of the term.
12.35 Editorial policy, style guidelines, and themes developed by the Editorial Board
shall be reviewed by the Administrative Board and approved by the Executive
Board.
12.4 Editorial Board - Application Process
a. Application forms may be obtained from Society Headquarters and shall
be returned to the assigned professional staff. Application deadlines shall
be the same as the deadline of recommendations for appointments to
international committees each biennium.
b. All applications for Editorial Board members shall be retained for four
(4) years for consideration should interim replacement appointments be
necessary.
12.5 Electronic Communications
12.51 e International Policy for Use of Electronic Communications shall be reviewed
annually by the Administrative Board. Proposed changes shall be submitted
to the Executive Board for approval.
12.52 State organizations and chapters that establish methods of electronic
communications are encouraged to adhere to the International Policy for Use of
Electronic Communications.
13.0 Awards – General
13.1 International Achievement Award
13.11 Guidelines for International Achievement Award
a. Members who hold active membership in the Society and who have
given or are presently rendering distinguished service to the Society at
the international level shall be eligible for the International Achievement
Award.
b. A member may receive the International Achievement Award only once.
c. An international president is not eligible for the International Achievement
Award during her term.
d. A member of the Society Headquarters staff is not eligible for the
International Achievement Award during her employment by the Society.
13.2 Educators Book Award
13.21 e Educators Book Award of U.S. Two ousand Five Hundred and
No/100 Dollars ($2,500.00) is given annually for a book written by one (1)
or two (2) women who are citizens of any country in which the Society is
organized.
13.22 Each member of the Educators Award Committee shall be supplied with a
copy of the publication, accompanied by a letter to indicate that the book is
being nominated for the award.
13.23 e Educators Award Committee may grant more than one (1) award
The Delta Kappa Gamma Society International
ISR-22
provided funds are available. e award may be withheld if the committee
decides that no meritorious work has been submitted.
13.3 Emergency Fund Award
13.31 Awards from the Emergency Fund shall be U.S. Five Hundred and No/100
Dollars ($500.00) for each member.
13.4 Golden Gift Awards
13.41 e leadership/management seminars will be held in alternate years if funds
are available.
13.42 Special study stipends up to U.S. Eight Hundred and No/100 Dollars
($800.00) will be offered to members on an annual basis. [See SR 4.67.b.(1)]
13.5 Recognition of Members Who Have Earned Doctorates
13.51 Each member who has earned a doctorate is responsible for notifying
Society Headquarters, and also naming the school where the doctorate was
conferred.
13.52 Documentation for recognition is required: a copy of the dissertation
inside cover page with the appropriate faculty signatures; plus a copy of the
inside cover giving the name of the author, the title of the dissertation, the
particular degree earned, and the date it was conferred.
13.53 e Administrative Board and the professional staff assigned to receive the
information shall set a postmark deadline and publish the procedure and the
deadline appropriately.
13.54 e professional staff assigned to receive the information shall prepare a list
of persons who have earned doctorates, including the titles and dates of their
dissertations.
13.6 Scholarship Award
13.61 Each international scholarship award shall be U.S. Six ousand and
No/100 Dollars ($6,000.00).
13.62 e applicant is required to
a. be an active member of the Society for a minimum of three (3) years at
the time of application;
b. have completed a bachelor’s degree or equivalent;
c. be accepted and enrolled in a graduate program of a nationally accredited
institution of higher education, preferably pursuing a doctoral degree;
d. provide evidence of active participation and demonstrated leadership in
the Society;
e. provide evidence of excellence in scholarship;
f. provide evidence of service to the community; and
g. be a first-time recipient of an international scholarship.
13.63 Applicants for international scholarships must submit their applications on
current forms that are available on the Society Web site or by request from
Society Headquarters.
13.64 e application, supporting data, and credentials must reach Society
Headquarters with a postmark or electronic date stamp no later than
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International Standing Rules
February 1.
13.65 e scholarship awards shall be published in the DKG NEWS.
13.66 Each scholarship recipient is requested to submit an abstract of the thesis/
project or a transcript to Society Headquarters when she completes
her work. Each doctoral recipient is requested to submit a copy of the
dissertation inside cover page with the appropriate faculty signatures; plus
a copy of the inside cover giving the name of the author, the title of the
dissertation, the particular degree earned, and the date conferred.
13.7 World Fellowship Award
13.71 Women applying through the Institute of International Education (I.I.E.)
must first contact their home country screening committees.
13.72 Women studying in Canada apply through approved universities in Canada.
13.73 Any Canadian university recommended by the World Fellowship Committee
and approved by the Administrative Board may become a place of study for
World Fellowship recipients when it satisfactorily completes a screening
process.
13.74 e initial grant for World Fellowship recipients shall be U.S. Four
ousand and No/100 Dollars ($4,000.00). Extensions not to exceed a total
of U. S. ree ousand and No/100 Dollars ($3,000.00) per recipient may
be granted in subsequent years.
13.75 Guidelines for the World Fellowship Committee
a. e committee selects women educators applying for study in the
United States of America by using dossiers supplied by the Institute of
International Education (I.I.E.).
b. e committee selects women educators applying for study in member
countries other than the United States of America using dossiers
comparable to those from I.I.E. e dossiers are supplied by the World
Fellowship committees in the approved member countries.
c. Member countries offering graduate degree programs for World
Fellowship recipients must be approved by the Executive Board.
d. Residents of member countries approved for graduate degree programs
for World Fellowship recipients may not apply for World Fellowship
grants.
e. Delta Kappa Gamma members may not apply for World Fellowship
grants.
f. e number of grants, initial and extension, to any one (1) World
Fellowship recipient shall not exceed the number of years indicated by the
college or university as reasonable for completion of the degree for which
the recipient was accepted for the initial grant.
The Delta Kappa Gamma Society International
ISR-24
14. Affiliates
14.0 Affiliates
14.1 General
14.11 e international president shall appoint, in consultation with the appropriate
professional staff, representatives to the United Nations Department of Public
Information (UN/DPI) and the United Nations Economic and Social Council
(ECOSOC).
14.12 e primary Non-Governmental Organization (NGO) representative shall
manage the NGO budget, under membership services, for each year of the
biennium.
