Manual Of Presentation
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International Archives of the Photogrammetry, Remote Sensing and Spatial Information Science, Volume XXXVI, Part 6, Tokyo Japan 2006 Appendix: Support documentation (Emeritus Prof. Shunji Murai) Volume XXXVI, Part 6 - ISPRS Technical Commission VI Manual of Presentation What is Presentation? Shunji Murai, Co-chair Special Interest Group of ISPRS Com. VI What is Presentation? Four Factors of Presentation Basic Knowledge of Presentation How to improve your presentation? How to get Customer’s Satisfaction? Functions of Presentation Presentation is to provide better communication between the presenter and the listeners Presentation is to obtain the understanding and agreement of the listeners Presentation is to give impact and impression to the listeners in a short time with multi-media techniques Levels of Customer’s Satisfaction Presentation is to make audience understand what the presenter wants to say or propose through media such as letters, sentences, figures, images, voices etc. Final goal of presentation is to obtain the satisfaction and agreement of the sponsors First Stage: to follow the requirements, to share the direction and to catch the mind of the customer Second Stage: to solve those problems of the customer, to propose a new concept and to let the customer feel beneficial Third Stage: to let feel larger value than the customer expected Size and Scale of Presentation First Level: cost, quality and function meet the requirements Second Level: value exceeds the cost Third Level: the customer feels honors and prides when he or she made decision 307 Small Size: presentation at a small meeting with a few or several listeners Medium Size: presentation at a medium size meeting such as workshop, seminar, tutorials etc. with a few ten listeners Large Size: presentation at a large size meeting such as conference, congress, users meeting etc. with a few hundred listeners International Archives of the Photogrammetry, Remote Sensing and Spatial Information Science, Volume XXXVI, Part 6, Tokyo Japan 2006 Excellent Presentation Four Factors of Presentation Excellent presentation should be interesting to the majority of listeners Excellent presentation should include original ideas as many as possible Excellent presentation should not be boring and sleepy, but exciting Excellent presentation is based on “punch” punch” and “speed” speed” Presence Scenario Making Looks of face and eyes with confidence Clothing (keep clean at least!) Relaxed attitude Sober style for small size meeting Showy style for large size meeting Flow of scenario: title, objectives, contents, method, conclusion should be well highlighted in a story Concept: to be represented in a drawing or image Logical writing: to get understanding of original ideas and proposal Visual aids: to use visual aids for better understanding Requirements for Logical Writing Presentation Techniques Will and confidence (psychological factor) Presence (physical factor) Scenario (logical factor) Presentation technique (technical factor) Looking at listeners forward with smile (don’ (don’t look at screen always!) Speak loudly to listeners rather than reading from notes Eye contacts to specific listeners to confirm agreement Use a pointer to focus onto a specific item with a few seconds halted 308 1) Sentence should be understandable with logical contents 2) Own ideas and proposals should not be mixed with the existing facts 3) Express clearly own thinking and claims International Archives of the Photogrammetry, Remote Sensing and Spatial Information Science, Volume XXXVI, Part 6, Tokyo Japan 2006 Title, Concept and Catch Phrase How to grow originality? Any section and viewgraph should be given title and/or subsub-title with a few keywords or concept Concept of a proposal should be summarized into a picture or image with a catch phrase Concept should be original with new ideas Design of Presentation with Power Point Logical Thinking A viewgraph must be explained within a minute (never over 2 minutes!) Title and sub-title: one scene Introduction: 5-10% Problems of existing technologies: 15% Concept of proposal: 15% Technical method: 30% Evaluation: 20% Conclusion and future prospect: 10% Objective Facts 1) Think by oneself 2) Never make copy of other ideas 3) Establish own way 4) Don’t be tied to tradition 5) Promote creative thinking 6) Analyze advantages and disadvantages 7) Don’t mind of others Point No.1: Writing based on objective facts Point No.2: Put your idea into concrete language and image (or picture) Point No.3: Express quantitatively Point No.4: Comparative analysis Point No.5: Simple and understandable writing How to make Power Point? 1) News of newspapers and televisions 2) Published statistics and numerals 3) Past official records 4) Proverbs and metaphors 5) Published graphs and figures 6) Theories and principles written in books 309 1) Use larger letters and symbols than 36 point for title and 28 point for sentence (less than 10 lines in total!) 2) Put title in any slide (gothic & bold!) 3) Easy understanding in one look 4) Explanation of a slide within a minute 5) Don’t make over explanation 6) Use adequate colors International Archives of the Photogrammetry, Remote Sensing and Spatial Information Science, Volume XXXVI, Part 6, Tokyo Japan 2006 How to make oral presentation? Rehearsal before Presentation 1) Use big and clear voice! 2) Don’t speak too fast! 3) Use simple words! 4) Don’t read but speak! 5) Relax and smile during speaking! Examples of Concept represented in a Drawing 1) Prepare adequate materials and contents carefully and strategically! 2) Check materials in advance! 3) Check and evaluate the rehearsal! 4) Rethink and redesign contents from view point of listeners Vertical Survey with RTKRTK-GPS 1) Vertical survey with RTK-GPS 2) GPS Camera 3) Airborne Laser Scanner (Lidar) 4) Environmental Study with DGPS 5) Three Line Scanner (TLS) RTK-GPS Vertical Profile Surveying by just walking with GPS! Airborne Laser Scanner ＧＰＳ Camera Digital Camera デジタルカメラ GPS GPS/IMU Laser Beam GPS Station GPS Antenna Digital Image with GeoGeo-code! Latitude, Longitude and Time are recorded Digital Image Measurement of 3D Points from sky! ©国際航業 310 International Archives of the Photogrammetry, Remote Sensing and Spatial Information Science, Volume XXXVI, Part 6, Tokyo Japan 2006 Airborne Three Line Scanner 3 Lines for 3D Measurement ! Environmental Study with ＤＧＰＳ Locate the egg laying of turtle and other animals of scarcity value Fore Fore Integration of GPS and GIS! Conclusions 1) Presentation should be recognized as essential ability of scientists too 2) Capacity building for improving presentation technique should be promoted 3) Proposal/Thesis writing should be tied to oral/visual presentation 4) Creative and logical thinking should be more introduced in presentation 311 Nadir After Nadir After
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