Open Data Operations Manual_FY14 Manual FY14
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Montgomery County Government Open Data Operations Manual Department of Technology Services Montgomery County Government, MD © 2014 by Montgomery County Government, MD all rights reserved VERSION 1.0 DATE 9/18/2014 DESCRIPTION Initial Release Page: 2 AUTHOR Department of Technology Services, Montgomery County Government Table of Contents Message from the County Executive ............................................................................................4 1.0 Introduction .......................................................................................................................5 1.1 About dataMontgomery .................................................................................................5 1.2 Scope ............................................................................................................................5 2.0 Policy Requirements .........................................................................................................6 2.1 The Montgomery County Open Data Act ......................................................................6 2.2 County Executive Policy................................................................................................6 3.0 Governance and Business Process ..................................................................................8 3.1 Open Data Program Governance and Staffing .............................................................8 3.2 Dataset Inventory Process ............................................................................................8 3.3 Establishing the Publishing Priority for Datasets.........................................................10 3.4 Revisions to Datasets and Priority Groupings.............................................................11 3.5 Policy for Dataset Changes or Removal .....................................................................12 3.6 Data Privacy ................................................................................................................13 3.7 dataMontgomery Website Availability and Bandwidth.................................................13 4.0 Dataset Inventory and Publishing Schedule ...................................................................14 4.1 dataMontgomery Current State (through FY14)..........................................................14 4.1.1 Published Datasets .............................................................................................14 4.2 dataMontgomery FY15 Work Plan ..............................................................................16 4.2.1 Datasets Scheduled for Publication in FY15 .......................................................17 4.2.2 Open Data Initiative – dataMontgomery Taxonomy ............................................19 4.2.3 Open Data Initiative – Budget Book Electronic Publication .................................20 4.2.4 Open Data Initiative – Financial Transparency....................................................21 4.2.5 Open Data Initiative – CountyStat Performance Dashboard ...............................21 4.3 dataMontgomery Inventory for FY16 and Beyond.......................................................22 5.0 Maryland Public Information Act (MPIA) Requests .........................................................39 Appendix A – openMontgomery Memorandum from CAO .........................................................40 Appendix B – Dataset Scoring Methodology and Outreach........................................................42 Appendix C – Dataset Prioritization Count (by Department).......................................................44 Appendix D – MPIA Response Publishing..................................................................................45 Page: 3 Message from the County Executive As County Executive I have made transparency one of my priorities and continually sought ways to keep residents better informed. In response to the Montgomery County Open Data Act, we have laid the groundwork for implementing a successful open data program by: creating an open data website called dataMontgomery, which launched in December 2012; and leading a collaborative effort across county government and with residents to determine our open data priorities. All of these efforts have resulted in an inventory and plan that puts Montgomery County on the forefront of the open data movement. Our plan utilizes a precedent-setting method to inventory, prioritize and responsibly publish datasets that is already becoming a model for other jurisdictions. This Operations Manual includes annual updates, a taxonomy project, providing a user-friendly framework to assist with easily finding datasets, and an outlook for future years. Our open data program also includes groundbreaking initiatives such as: • • • • An electronic budget book application An interactive, data-driven dashboard of the County’s performance metrics A financial transparency suite, which will provide resident driven view of our finances and budget A website that publishes Maryland Public Information Act responses These initiatives are only the beginning. We’ve taken the lead as a transparent and responsive government and have not let up. From local civic groups to national policy organizations like the Sunlight Foundation, we are setting the tone for transparency not only in Maryland but across the country. Ike Leggett, County Executive Page: 4 1.0 Introduction 1.1 About dataMontgomery A responsive and accountable County Government has long been among the County’s highest priorities. On December 5, 2012, County Executive Isiah Leggett announced the “openMontgomery” initiative. This announcement was in concert with the Open Data Bill 23-12 introduced by Councilmember Hans Riemer. The full Council approved Bill 23-12 on December 4, 2012, and thereby enacted what is now the Montgomery County Open Data Act (see Montgomery County Code §§ 2-152 – 159), with an effective date of March 18, 2013. Together these actions launched the dataMontgomery website as the County’s comprehensive single source of data supporting a path to even greater transparency, accessibility and efficiency in the future. The dataMontgomery program seeks to provide residents and constituents with direct access to County datasets in consumable formats, so they may be viewed, sorted and used in various ways, including being potentially leveraged in the development of new applications and services by interested parties. Providing this information offers the public an opportunity to review and analyze raw data, and the opportunity to use it for a variety of purposes. Link to the openMontgomery web portal: http://www.montgomerycountymd.gov/open/ Link to the dataMontgomery website: https://data.montgomerycountymd.gov/ 1.2 Scope Montgomery County has already made available many high value datasets though the dataMontgomery website (https://data.montgomerycountymd.gov/). The Montgomery County Government Open Data Operations Manual will document the additional County datasets that are not yet available on the dataMontgomery website, but which will be published in the future. This Operations Manual is available on Montgomery County’s openMontgomery web portal (http://www.montgomerycountymd.gov/open/) and will be updated no later than July 15, 2015, and every July 15th thereafter. This Operations Manual has been prepared in compliance with the Open Data Act. The Operations Manual is intended to be a comprehensive inventory of the public datasets maintained by the Montgomery County Government as well as a commitment to make these datasets publicly available by the publication dates specified in this document. This Operations Manual is a living document and will be updated annually as additional datasets are identified and released in compliance with the Open Data Act. The scope of this document covers the implementation process for publishing datasets. The implementation process is the governance, business processes around indentifying the datasets in each department that are planned for publication and the list of candidate datasets for publication. For information on technical publishing standards, please refer to the Montgomery County Government Technical Standards Manual for Publishing a Public Data Set (http://www.montgomerycountymd.gov/DTS/Resources/Files/dataMontgomeryDataPublishingTe chnicalStandards.pdf). Page: 5 2.0 Policy Requirements 2.1 The Montgomery County Open Data Act The Montgomery County Open Data Act, codified in Sections 2-152 – 2-159 of the Montgomery County Code, sets a number of requirements for an Open Data Implementation Plan. As detailed in Montgomery County Code Section 2-158(a), the plan must: • • • Include a summary description of a public data set under the control of each agency on or after the bill took effect; Prioritize the public data sets for inclusion on the single web portal on or before December 31, 2018, under the standards adopted by the County; and Create a timeline for the inclusion on the single web portal. If a public data set cannot be made available on the single web portal on or before December 31, 2018, this Plan must state the reason why the data set cannot be made available, and, to the extent practicable, the date by which the agency in possession of the public data set believes that it will be available on the single web portal. See Montgomery County Code § 2158(b). Within 18 months after the Open Data Act took effect on March 13, 2013, the Chief Administrative Officer must issue to the Executive and Council, via Method (2) regulation, an Open Data Implementation Plan. See Montgomery County Code § 2-158(a). Subsequently, the Open Data Implementation Plan must be updated annually by July 15, 2015 and every July 15 thereafter until all public data sets to be published have been made available through a single web portal. See Montgomery County Code § 2-158(c). Additionally, the Open Data Act also has a provision that covers Public Information Act Responses. See Montgomery County Code § 2-159. The provision requires this Open Data Implementation Plan to document which data elements are to be made available on the web portal for each Maryland Public Information Act request and a schedule for implementation. In accordance with the Open Data Act, the Open Data Implementation Plan specifes: • “The list of public datasets will be described and maintained in the Operations Manual.” See COMCOR 2.152.01.04(b). • “A dataset publication timeline will be published in the Operations Manual, based on Budgeted resources.” See COMCOR 2.152.01.04(d). • “The Director will publish and maintain policy and process details for MPIA Publishing in the Operations Manual.” See COMCOR 2.152.01.08(c). • “On July 15, 2015, and every July 15 thereafter, the Director will publish an update to the Open Data Operations Manual on the Open Data web portal.” See COMCOR 2.152.01.09(a). 2.2 County Executive Policy One of the key initiatives of the current administration is to support an open government. This is embodied in one of the provisions of the County Executive’s Mission Statement - “A Responsive Page: 6 and Accountable County Government”. The dataMontgomery program is a continuation of that policy that is fully supported by the administration. On December 4, 2012, the Chief Administrative Officer officially kicked off the initial survey of government datasets for all County departments (see Appendix A) in conjunction with the initial rollout of the dataMontgomery website. Finally, the ongoing governance and project implementation has the support and guidance of the Chief Administrative Officer with an Assistant CAO chairing the dataMontgomery Steering Committee. Page: 7 3.0 Governance and Business Process 3.1 Open Data Program Governance and Staffing Montgomery County’s Department of Technology Services (DTS) has established a multilayered governance process for the Open Data project. The governance process used for this project leverages the governance processes as defined in the County’s Enterprise Technology IT Strategic Plan, Section 6: Governance, which can be viewed on-line on the Montgomery County Government website under the Department of Technology – Strategic Plan (http://www.montgomerycountymd.gov/dts/resources/files/ETSP6.pdf). The Open Data Steering Committee is chaired by an Assistant Chief Administrative Officer and consists of the Director of the Department of Technology Services, the Director of the Public Information Office; the County’s Chief Innovation Officer (CInO); the CountyStat Manager; and a liaison from the Office of the County Attorney. Generally, the Steering Committee meets on a quarterly basis to review overall policy objectives and issues related to the County’s Open Data program. The Open Data Workgroup is chaired by the DTS’s Open Data Project Manager and consists of representatives from the Department of Technology Services, the Public Information Office, the Montgomery County Police Department, the County’s Innovation Program and CountyStat. Generally, the Workgroup meets on a bi-monthly basis to review tactical issues with the County’s Open Data program, including dataset identification, prioritization and publication. DTS has formed a matrixed Open Data Project Team tasked with overseeing the execution of the Open Data Implementation Plan. The DTS team consists of an Open Data Program Manager, an Open Data Project Manager, project management staff from DTS Project Management Office and technical staff from the DTS Enterprise Service Bus Team. The Project Manager and project management staff generally work with the County’s Departments and Agencies to identify and prepare datasets for publication. The technical staff works with Departments to develop the programs to automate, wherever possible, the publication of the Departmental datasets onto dataMontgomery. The Open Data Project Team is staffed at a level to support the publication of new datasets and development of new Open Data Initiatives, as detailed in Section 4 of this document, as well as the ongoing operations of the dataMontgomery website. Additionally, each County department has a Point of Contact (POC) who represents their department in the process of indentifying, documenting and eventually publishing the data from their department. All of the POCs have access to training and education on open data topics and have become the leaders in their departments for this open data initiative. Please refer to the next section of this document for more information on the data inventory process and the POC’s vital role in support of this effort. 3.2 Dataset Inventory Process Montgomery County has 28 Executive Branch departments, offices and agencies, which collectively employ more than 600 applications, databases, and spreadsheets from which “data” may be derived. Early efforts to collect datasets for inclusion on the open data platform Page: 8 included surveying departments on what they considered to be high value data, and researching what information was requested most often by residents and the press via formal Maryland Public Information Act (MPIA) requests. However, in order to comply with the Open Data Act’s requirement for a full inventory of government data, Montgomery County needed to develop a systematic approach to identify, inventory, prioritize and queue up datasets for publication. Each County Department was asked to identify a Point of Contact (POC) with whom the dataMontgomery Workgroup would interface. One POC was identified per Department, and assigned the responsibility of compiling the dataset inventory for their Department. The team invested in each POC, educating them on open data concepts, joint data sharing and sensitive/confidential data awareness through webinars and office hours. POCs could be either technical or business people who own the data being proposed for publication. Monthly meetings were held with all POCs to review expectations, answer questions, demonstrate the value of open data, and educate them on different aspects of confidential and sensitive data. Once the POCs were established, a team was put together to assist them with their inventorying efforts. This team was comprised of CountyStat performance experts, the dataMontgomery project manager, a dataMontgomery project lead and the Chief Innovation Officer. CountyStat hosted individual brainstorming sessions with each department, and sometimes individual divisions within larger departments, to draw out a list of dataset candidates. POCs were encouraged to bring others from their department (if technical, bring a business person, and vice versa). These brainstorming sessions used the following as jump-off points for discussion: the department’s website (the core mission of the department plus any reports or information posted there); the department’s annual performance plan document that lists its Headline Performance Measures and other data; any existing inventory of systems, applications, databases, etc.; the existing dataMontgomery web portal; and the open data web portals of other governments. The outputs of these brainstorming sessions were captured and fed back to departments to stimulate further data exploration within their department. To facilitate the collection of dataset candidates, DTS created an online intake form for departments to submit the dataset candidates developed based on the brainstorming sessions and subsequent internal work. Initially, this form yielded over 300 dataset submissions. A Gap Analysis was performed comparing submissions with department core function, systems, and performance measures. After being notified of the Gap Analysis and follow-up meetings with team members, departments submitted additional datasets. To date, over 500 datasets were submitted for consideration. At the same time as this internal view of data inventory was occurring, Montgomery County also looked externally to our residents. Community outreach events were conducted where residents could engage in conversations with County staff regarding the datasets that interested them and the potential ways they could put the data to use. In promoting these Town Hall events, presentations were made at many high schools to help engage youth in the process. The feedback from these town halls was captured and reported out in the County’s Innovation Program blog as well as Twitter. Also, some subject matter-specific workshops were held on topics such as public safety and transit. For example, multiple Neighborhood Watch groups and representatives from the Montgomery County Police Department (MCPD) met to discuss crime data priorities. This feedback was captured and made part of the prioritization process. The Dataset Inventory Process and timeline is summarized in the table below. Page: 9 3.3 Establishing the Publishing Priority for Datasets Once all of the dataset candidates were collected and the outreach events were held, the datasets were subjected to a quantitative prioritization process. The goal of the prioritization process was to assign each dataset a “score” representing their value relative to each other. Every dataset’s value was independently rated on twelve criteria, six “internal” and six “external,” by CountyStat and the Chief Innovation Officer. Those criteria were: • • • • • • Internal: Is the dataset aligned with the department’s core function / Degree to which publishing this data furthers the core mission of the department? Is the dataset a direct or indirect source of a department’s Headline Performance Measure(s) and/or Supporting Measure(s)? Will posting the data result in administrative time saved for a department(s)? (i.e. will they be able to stop spending time responding to requests for this particular information?) Is the data already collected and readily accessible so as not to require new or additional business processes? Is the data used across departments and does its publication facilitate collaboration? Will publishing this dataset enable the retirement of a legacy system or database? Page: 10 • • • • • • External: Is the data typically used when deciding policies that impact residents’ quality of life? Will publishing this dataset allow a business or resident to perform a process more efficiently and/or effectively? Is Montgomery County the only source of the data? Does the data contribute to civic engagement? Does the data create economic opportunity? Will publishing this dataset make the department more accountable and/or responsive by improving/increasing the public's knowledge of its operation? For additional information on the scoring values for prioritizing the datasets, the scoring methodology used and outreach efforts related to prioritizing the datasets, please refer to Appendix B of this document. The result is a list that ranks the datasets in a manner that allows the CAO to manage the inventory pipeline and get the highest value datasets published first. After scoring and ranking the data sets, Montgomery County feels that this approach was effective in creating a wellbalanced pipeline that reflects the priorities of the government and the community. Please note that there are number of factors that affect the priority ranking of a dataset. While the value to residents is certainly a very significant factor in forming the priority ranking of a dataset, there are other internal factors which also affect the ranking. For example, datasets that improve the internal efficiency and communication within the government may rank higher. Each dataset has been assigned a numerical score ranging from 0 to 100. Based on this numerical score, the County has established the following 5 priority groupings: • • • • • Group P1: Datasets ranked 80 and above Group P2: Datasets ranked 70 – 79 Group P3: Datasets ranked 60 – 69 Group P4: Datasets ranked 50 – 59 Group P5: Datasets ranked 49 or lower The priority groups will be used as a guideline in scheduling datasets for publication. As a general rule, the datasets with higher rankings will be scheduled for publication before datasets with lower rankings. However, there are certain factors which may lead to slight deviations in scheduling by priority groups. For example, if a highly ranked dataset resides on a source system scheduled for imminent replacement, publication of that dataset would likely be delayed until the new system comes online to avoid “rework” in developing interfaces for publication. In another example, if in the process of publishing of a highly ranked dataset it is discovered that the required interfaces could also be easily leveraged to publish a companion lower ranked dataset, then the decision will like be made to publish both datasets at the same time for efficiency. 3.4 Revisions to Datasets and Priority Groupings The list of datasets scheduled for publication on dataMontgomery is not a static list. As new IT systems come online, the data contained in these systems will be inventoried and prioritized for publication on dataMontgomery. Page: 11 The priority rankings for a dataset may also change over time. A dataset with a certain priority ranking today may be repriotized with a new priority ranking based on changes to any of the internal or external factors identified in Section 3.3, such as: • • • • • A department may define a new headline measure that includes the dataset A department identifies cost savings or improved efficiency gained from publication of the dataset A dataset used by only one department becomes valuable to multiple departments Citizens identify that publication of the dataset will make a positive impact on the community Citizens or local businesses identify the dataset a creating an economic opportunity Montgomery County will continue to solicit input from our citizens in a variety of ways, including: • • • 3.5 Public outreach events such as Town Halls, Hack-A-Thons, etc. Online feedback, including engageMontgomery (link: http://engage.montgomerycountymd.gov/) Feedback solicited from the dataMontgomery website. At the bottom of the main page, users are asked to “Suggest a Dataset” if they did not find they are looking for. These requests are sent directly to the dataMontgomery project team. Policy for Dataset Changes or Removal Every dataset published on dataMontgomery must be reviewed and authorized by the Department Head of the department owning the data prior to publication via a signed Dataset Publication Agreement. Datasets with data impacting multiple departments must also be authorized by the County’s Open Data Workgroup. As part of this agreement, the department agrees to update and maintain the source data in order to keep it as accurate and useful as possible. For any structural changes required for a published dataset (adding or deleting data elements), the owning department must complete a formal Change Order which modifies the original Dataset Publication Agreement. This Change Order requires the same signature level authority as the original agreement to publish the dataset. In the event that a department can no longer maintain a published dataset, the department must complete a formal Change Order to remove the dataset from dataMontgomery. This Change Order requires the same signature level authority as the original agreement to publish the dataset. The goal of any successful open data program is to provide limitless access to all published data. However, circumstances may dictate that a dataset should be removed from dataMontgomery, such as data is found to be inaccurate or loses applicability/usability over time. Any decision to remove a dataset from dataMontgomery will not be untaken lightly. However, the County maintain the Right to Discontinue, as detailed in the Terms of Use, Section 6. (link: https://data.montgomerycountymd.gov/page/terms-of-use) Page: 12 3.6 Data Privacy In the interest of government transparency and accountability, Montgomery County’s open data program establishes the goal of publishing as much government data as can be published. But what criterion are used to determine if a dataset is publishable and what safeguards are in place to ensure that inappropriate information is not published? First and foremost, any data that is protected by any personal privacy legislation (HIPAA, MPIA etc.) will not be published on dataMontgomery. Additionally, any data collected by Montgomery County where publication of the data might pose a public safety threat will not be published on dataMontgomery. Please refer to Sections 7 & 8 of Appendix D – MPIA Response Publishing, contained in this document, for a detailed listing of the types of information that must not be made public. The dataMontgomery team has implemented a number of safeguards designed to ensure that this type of protected information is not published on the dataMontgomery website, including: 1. Every dataset containing data that has not been previously published on some other platform must be reviewed by the Office of the County Attorney staff assigned to support dataMontgomery. The legality of publishing the data in each dataset is part of this review. 2. The dataMontgomery Steering Committee includes a member of the Office of the County Attorney staff. 3. The dataMontgomery Workgroup includes a member of the Police Department staff. 4. Prior to publication, every new dataset must first be released onto a private development area of dataMontgomery, where is must be reviewed and approved in writing by the Director of the department owning the data, certifying that the dataset is ready for publication. 3.7 dataMontgomery Website Availability and Bandwidth The County has selected a leading cloud provider to host our single-source open data portal as a cloud service. The vendor is responsible for maintiaining 24 x 7 website availability, with minimal scheduled interruptions for internal maintenance. The vendor also is required to provide sufficient bandwidth robust response times to dataMontgomery users. Page: 13 4.0 Dataset Inventory and Publishing Schedule 4.1 dataMontgomery Current State (through FY14) In the 18 months since the Open Data act was enacted, Montgomery County’s dataMontgomery team has led numerous activities supporting the County’s open data program, including: • • • • • • • • Public launch of the dataMontgomery website; Maintaining published datasets and keeping them current by refreshing the data according to the published data update frequency period; Publishing over 20 additional datasets since the initial launch of the website in December 2012; Conducting a comprehensive inventory of County datasets and prioritizing datasets for future publication (please refer back to Section 3.2 of this document for more information on the dataset inventory process and Section 3.3 of this document for more information on the prioritization of datasets); Launching numerous Open Data Initiatives which rely initially on publishing data in raw form; then extending the presentation of that data in ways that are easier to understand and/or add to the goal of transparency and efficiency in government; Conducting outreach sessions to the general public to solicit feedback on what data is valuable to residents. These outreach sessions include Town Hall sessions, datacentric focus groups (e.g. neighborhood crime, financial data, etc.) and a Hackathon on National Hacking Day; Conducting webinars promoting Montgomery County’s open data program and progress to date; and Developing a Public Information Act Responses publishing tool. Section 4.1.1 of this document details all datasets currently published on the dataMontgomery website. Section 4.1.2 of this document describes an Open Data Initiative – Budget Book Electronic Publication which will be launched at the end of FY14. 4.1.1 Published Datasets Through the end of Fiscal Year 2014 (FY14), Montgomery County Government has made available 39 datasets, representing 13 County Departments, on the dataMontgomery website (https://data.montgomerycountymd.gov/). The County’s Fiscal Year runs from July 1 – June 30. FY14 ended on June 30, 2014. These datasets, available today, are detailed in the table below. # 1 2 Department Board of Elections Published Dataset Name 2014 Early Voting Centers Map Environmental Protection Reported Sanitary Sewer Overflows Published Dataset Description Map of 2014 early voting locations in Montgomery County as selected October 21, 2013, subject to approval by the Maryland State Board of Elections. Sanitary sewer overflows reported to the Department of Environmental Protection by the Washington Suburban Sanitary Commission or individuals in the County. Page: 14 Data Update Frequency One time submission Daily # Published Dataset Name Real Property Tax Rates Spending Disclosure – Fiscal Year 2014 3 4 Department Finance Finance 5 Finance Spending Disclosure – Fiscal Year 2013 6 Finance Spending Disclosure – Fiscal Year 2012 7 Finance Spending Disclosure – Fiscal Year 2011 8 9 General Services Health & Human Services Contracts Food Inspection 10 Human Resources Tuition Assistance 11 Human Resources Employee Salaries 12 Intergovernmental Relations Bills tracked by Montgomery County during the legislative session 13 Liquor Control Alcoholic beverage license violations 14 Management & Budget 15 Management & Budget Fiscal Year 2015 County Executive Recommended Operating Budget Fiscal Year 2015 County Executive Recommended Operating Budget – Internal Service Funds 16 Management & Budget Management & Budget Fiscal Year 2014 Approved Operating Budget Fiscal Year 2014 Approved Budget - Internal Service Funds Management & Budget Management & Budget Fiscal Year 2013 Approved Operating Budget Fiscal Year 2013 Approved Budget - Internal Service Funds Permitting Services Public Right Of Way Permits 17 18 19 20 Published Dataset Description Real property tax rate for 2012 Summary information on payments made to recipients (suppliers) that received $25,000 or more in FY2014 Summary information on payments made to recipients (suppliers) that received $25,000 or more in FY2013 Summary information on payments made to recipients (suppliers) that received $25,000 or more in FY2012 Summary information on payments made to recipients (suppliers) that received $25,000 or more in FY2011 Listing of all active County contracts This dataset includes food inspection results for non-mobile food establishments in Montgomery County that have an active license. This dataset includes a list of classes approved and paid through the County tuition assistance program, including the title and description of the course, the school the course will be taken at, the degree this class curriculum is a part of, the Department and title of the requestor, the dollar amount reimbursed to the employee. Salary information for all active, permanent employees of Montgomery County, MD as of January 15, 2013. This list only includes bills introduced in the Senate or the House of Delegates during regular session of the General Assembly. The Office also tracks all local and bi-county bills considered by the Montgomery County Delegation, all bi-county bills considered by the Prince George's County Delegation, and all bills introduced during special sessions This dataset includes alocohol violations as a result fo sale to minor compliance checks, routine inspections and enformacement efforts. Detailed line-item information for the County Executive recommended FY2015 Operating Budget Internal Service Fund line-item budget data included in the CE recommended operating budget for FY2015. Internal Service Funds (ISF) are proprietary funds used to record activity (primarily goods and services) provided by one department to other departments of the County government on a cost-reimbursable basis. Detailed line-item information for the Council approved FY2014 Operating Budget Internal Service Fund line-item budget data included in the approved operating budget for FY2014. Internal Service Funds (ISF) are proprietary funds used to record activity (primarily goods and services) provided by one department to other departments of the County government on a cost-reimbursable basis. Detailed line-item information for the Council approved FY2014 Operating Budget Internal Service Fund line-item budget data included in the approved operating budget for FY2013. Internal Service Funds (ISF) are proprietary funds used to record activity (primarily goods and services) provided by one department to other departments of the County government on a cost-reimbursable basis. Data for all Public Right of Way Permit applications, including status and work performed. Page: 15 Data Update Frequency Annually One time submission One time submission One time submission One time submission Daily Daily Twice Annually Annually Weekly (during legislative session) Monthly One time submission One time submission One time submission One time submission One time submission One time submission Daily # 21 Department Permitting Services Published Dataset Name Electrical Business Licenses 22 Permitting Services Residential Permits 23 Permitting Services Mechanical Permits 24 Permitting Services Electrical Building Permits 25 Permitting Services Commercial Permits 26 Permitting Services Demolition Permits 27 311 Requests 28 Public Information Office Technology Services 29 Technology Services 30 Technology Services 31 Technology Services Geographic Data: Library Locations Geographic Data: Post Offices Locations Cable Inspections 32 Technology Services Cable Complaints 33 Technology Services Public Schools Locations 34 Technology Services Fire Stations Locations 35 Technology Services Hospital Locations 36 Technology Services Transmission Facilities Application Status & Location 37 Technology Services Election Polling Places - 2012 38 Transportation Parking Garage and Lot Locations 39 Transportation Parking Garage Space Availability 4.2 Geographic Data: Health & Human Services (HHS) Facilities Published Dataset Description Data for all Electrical Business License Permit applications. Data for all Residential Building Permits issued since 2000, including status and work performed. Data for all Mechanical Permit applications, including status and work performed Data for all Electrical Permit applications, including status and work performed. Data for all Commercial Building Permits issued since 2000, including status and work performed. Data for all Demolition Permit applications, including status and work performed. All MC311 Service Requests received (via email or phone) since July 1, 2012. Address and locations for Health & Human Services (HHS) Facilities in Montgomery County, MD. Locations of all Montgomery County, MD Public Libraries. Address and Locations for Post Offices in Montgomery County, MD. This data set provides information on inspections performed by the Montgomery County Cable Office since September 1, 2010. This data set provides information on cable complaints reported to Montgomery County, MD Cable Office Address and Locations of all Public Schools in Montgomery County, MD. Address and Locations for all Fire Stations in Montgomery County, MD. Address and Locations for Hospitals in Montgomery County, MD and the immediate vicinity. Information on all transmission facility applications (new tower or attachments) filed with the Montgomery County Cable Office for telecommunications and radio & TV transmission sites, including the location of the tower and the disposition of the application. Geographic data: locations of election polling places for the 2012 election Parking space inventory information for Montgomery County Public Parking Facilities "Real-time" parking space availability for Montgomery County Public Parking Facilities. Data includes only facilities equipped with automated vehicle counting systems. Data Update Frequency Daily Daily Daily Daily Daily Daily Daily Annually Annually Annually Quarterly Quarterly Annually Annually Annually Quarterly One time submission Monthly Every few minutes dataMontgomery FY15 Work Plan Fiscal Year 2015 (FY15) runs from July 1, 2014 – June 30, 2015. Section 4.2.1 of this document will detail the datasets scheduled for publication on the dataMontgomery website during FY15. Sections 4.2.2 and 4.2.3 of this document describe several additional Open Data Initiatives also scheduled for completion in FY15. Page: 16 4.2.1 Datasets Scheduled for Publication in FY15 The FY15 workplan for the dataMontgomery team includes publishing 57 datasets. Datasets are from the highest priority group, additional datasets for which preparations had been started, and some datasets that are associated with the highest priority datasets scheduled to be published. Please refer back to Section 3.2 of this document for more information on the dataset inventory process and Section 3.3 of this document for more information on the prioritization of datasets, including priority grouping. The number of datasets scheduled to be published in FY15 is derived from the estimated relative complexity (effort to publish) for each dataset, balanced with other dataMontgomery initiatives, such as financial transparency, and the approved budgeted resources for dataMontgomery. The list of datasets scheduled for publication in FY15 is detailed in the table below. The table is sorted by Department, then by priority (highest to lowest). The complete inventory of datasets is published as a dataset on the dataMontgomery website. (link: https://data.montgomerycountymd.gov/Community/dataMontgomery-Dataset-PublishingPlan/c3dr-fnib). FY15 Scheduled Dataset Name Spending Data # 40 Department Finance 41 Finance Spending Disclosure – Fiscal Year 2015 42 Health & Human Services Health & Human Services Births characteristics Housing & Community Affairs Liquor Control Management & Budget Management & Budget Housing Code Enforcement Liquor Store Locations CIP Project Status 43 44 45 46 47 48 49 50 Management & Budget Management & Budget Management & Budget Mortality Rates/Population Health Measures Fiscal Year 2015 Approved Budget- Internal Service Funds Fiscal Year 2015 Approved CIP Budget Fiscal Year 2015 Approved Operating Budget Fiscal Year 2015 County Executive Recommended CIP Budget FY15 Scheduled Description County payment data (Note that any information that is confidential under State or Federal law is excluded from disclosure.) The purpose of this Spending Disclosure dataset is to allow the public to search and view summary information on payments made to recipients (referred to as suppliers) that received $25,000 or more in a fiscal year. Note that salary and benefit payments to employees, pension payments to retirees, and any information that is confidential under State or Federal law is excluded from disclosure. Birth characteristics by age, race, ethnicity, education, prenatal care and birth outcomes PHS Planning and Epidemiology receives an annual data file of Montgomery County resident deaths registered with Maryland Vital Statistics Administration. Using SAS analytic software, HHS staff apply programs that standardize, aggregate, and calculate rates for each cause of death category consistent with state and national categories and by subgroups based on age, gender, race and ethnicity combinations. Housing Code Enforcement case information, including violations identified County retail stores with location, hours, inventory Capital Improvement Project listing and current status Priority Grouping P1 P1 P3 P3 P1 P1 P1 This dataset includes the Internal Service Fund data included in the annual operating budget. P1 Capital Improvement Project Budget P1 This dataset includes the Fiscal Year 2015 operating budget for Montgomery County. P1 Capital Improvement Project Recommended Budget P1 Page: 17 # 51 Department Management & Budget 52 Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services 53 54 55 56 FY15 Scheduled Dataset Name Fiscal Year 2016 Recommended Operating Budget Agency Service Requests FY15 Scheduled Description This dataset includes the Fiscal Year 2016 County Executive Recommended operating budget for Montgomery County. Priority Grouping P1 P1 Commercial Fast Track Permits Inspections Complaints submitted to DPS for investigation and possible enforcement Commercial alteration permits issued through DPS' Fast Track process Inspections performed for issued permits. P1 Plan reviews Plan reviews completed by permit P1 Special Protection Area Review Data A Special Protection Area (SPA) is a geographic area designated by the County Council which has high quality or unusually sensitive water resources and environmental features that would be threatened by proposed land development if special water quality protection measures were not applied. This dataset tracks reviews for development in all SPAs A stormwater management concept is a statement or drawing, or both, describing the manner in which stormwater runoff from a proposed development will be controlled to minimize damage to neighboring properties and receiving streams and to also prevent the discharge of pollutants into surface waters. Information would include crime data including type, date/time, location, race, gender, and arrest information. It would not include victim, suspect or investigative report information. This dataset contains traffic violation information from all electronic traffic violations issued in the County. any information that can be used to uniquely identify the vehicle, the vehicle owner or the officer issuing the violation will not be published. A dataset containing responses that fulfill MPIA requests. In addition to the responses, the dataset contains information about who made the request and the department(s) fulfilling the request. Complete listing of County datasets, including the owning department and fiscal year schedule. A business park is a number of businesses operating in multiple buildings planned and developed as a group. WMATA Metro Bus Stops P1 All known cemetery locations P1 The groupings of two or more Census Blocks P1 The most basic population tabulation unit, typically corresponding to a city block US Census Bureau defined population tabulation unit, roughly 6000 residents to a Tract Locations of Colleges & Universities P1 57 Permitting Services Stormwater Management Concept Information Data 58 Police Department Crime data 59 Police Department Traffic Violations 60 Public Information Office Maryland Public Information Act (MPIA) Request Responses 61 Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services dataMontgomery Dataset Publishing Plan Geographic data: Business Parks Geographic data: Bus Stops, Metro Bus Geographic data: Cemeteries Geographic data: Census Block Group Geographic data: Census Blocks Geographic data: Census Tracts Geographic data: Colleges & Universities Geographic data: Congressional Districts in Montgomery County Geographic data: Councilmember Districts Geographic data: County Boundary Geographic data: Election Precincts Geographic data: Federal Government Facilities Geographic data: Fire Hydrants Geographic data: Fire Station Areas 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services P1 P1 P1 P2 P3 P1 P1 P1 P1 P1 Districts for electing representatives to the US House of Representatives P1 The 5 Councilmember Districts of the County P1 The borders of Montgomery County P1 Election Precincts Shape file P1 Locations of federal government facilities P1 Sources: WSSC, City of Rockville. Extensive Quality Control by MCFRS The regions that each fire station serves P1 Page: 18 P1 # 76 Department Technology Services 77 Technology Services Technology Services FY15 Scheduled Dataset Name Geographic data: Legislative Districts in Montgomery County Geographic data: Metro Stations Geographic data: Neighborhoods Technology Services Technology Services Technology Services Technology Services Technology Services Geographic data: Parking Districts Geographic data: Parking Lots Geographic data: Police Beats Geographic data: Police Districts Geographic data: Police Reporting Area (PRA) Technology Services Technology Services Technology Services Geographic data: Police Stations Geographic data: Private Schools Geographic data: Recreation Service Regions Geographic data: Regional Services Geographic data: State & Municipal Facilities Geographic data: Street Centerlines Geographic data: Swimming Pools, Public Geographic data: Transportation Centers Geographic data: Urban Districts Geographic data: WSSC Map Grids 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Transportation Transportation Transportation Leafing Schedule Parking Permit Rates Ride On Service Delays/Issues FY15 Scheduled Description State Legislative Districts falling inside Montgomery County Priority Grouping P1 METRO rail stations in the County P1 County Technology Services and Police are developing a set of boundaries to delineate about 60 neighborhoods for the County. Parking Districts in the County. P1 Location of parking lots P1 Map of Montgomery County Police Beats. This is the second level Police service areas geographical units. The 6 Police Districts P1 P1 P1 Map of Montgomery County Police Reporting Areas. This is the third level Police service areas geographical units. This dataset provides information on police reporting area data for the Montgomery County Police Department personnel to quickly identify police reporting areas for unit deployment and reporting purposes. The 6 Police Stations P1 K-12 schools not run by MCPS. P1 Department of Recreation divides the County into service Regions. P1 The 5 Regional Services areas of the County P1 Buildings and facilities of the State or the cities. P1 Single-line representation of County roadways with hundredblocks & various service area ID's Swimming pools maintained and managed by Recreation and Parks. Major bus stops with bus bays and waiting areas P1 Economic Development defines three urban areas -Bethesda, Silver Spring and Wheaton in the County. A base-map tiling system developed by WSSC for the two county (PGC and MC) area that the bi-county public utility serves. There are 678 tiles (each measures 6000' by 4000' in Montgomery County. Leafing Schedule: Posting Log Rates and statistics data Ride on delays, service interruptions, etc P1 P1 P1 P1 P1 P1 P1 P1 Note: The number and order of datasets published in FY15 may increase or decrease based on the complexities and other factors encountered as detailed in Section 3.3 of this document. 4.2.2 Open Data Initiative – dataMontgomery Taxonomy When publishing a dataset on the dataMontgomery website, each dataset may be assigned a Category and a set of keywords (referred to as Topics) in order to facilitate logical search results for users. Examples of Categories include: Community, Education, Financial, Geographic, Government, etc. The keywords for Topic can be any free-form word or phrase to describe the dataset. With over 500 datasets in the County’s dataset inventory, it is important to have a well Page: 19 defined structure of Categories and consistency in the use of keywords associated with the datasets. Montgomery County’s Department of Public Libraries has volunteered librarian staff with digital content and taxonomy experience to partner with the dataMontgomery team, review the County’s dataset inventory and propose a system of logical Categories and keywords that will best enable our residents to search and find datasets on the dataMontgomery website. This initiative is scheduled to be completed and deployed to the dataMontgomery website in Fiscal Year 2015. 4.2.3 Open Data Initiative – Budget Book Electronic Publication Montgomery County’s Office of Management and Budget (OMB) produces 4 major publications in a full Capital Budget Fiscal Year. These are: • • • • County Executive Recommended Operating Budget County Council Approved Operating Budget County Executive Recommended Capital Budget County Council Approved Capital Budget Each of these is a large, bound paperback book detailed every aspect of the County budget. Every year, OMB produced these books in paper copy and PDF formats (for display on the County website). The process of preparing budget information was extremely time-consuming, including activities such as aligning headers and footers, page numbering, fitting spreadsheets and maps to a fixed paper size and maintaining legacy IT systems to support production and publication. There was a lot of printing and reprinting, wasted paper and staff overtime. Using the budget information already published on the dataMontgomery website, the County worked with our open data vendor to develop a presentation format for the data that would provide an enhanced view of the County budget and eliminate the need to publish the paperback books. The first release of the Budget Book Electronic Publication is scheduled for the summer 2014. The goals established by OMB for the Budget Book Electronic Publication: • • • • Improved content – Additional maps, charts, spreadsheets and videos can be used to aid the presentation of budget information. Unlike a book or a PDF file, the Electronic Budget Book allows for improved context and an interactive experience with residents. Enhanced accessibility – Residents with disabilities (ADA compliance) and mobile device users can easily access the information. Moreover, the information will be searchable and user friendly. Reduced Overhead – OMB staff no longer need to use legacy processes and systems to prepare for publication of a book, print shop time is no longer necessary, paper usage will be greatly reduced Printable – All of the information in the Electronic Budget Book will be printable for those who prefer their own paper copies. Most people will likely print out the section they are interested, rather than the whole book. Page: 20 4.2.4 Open Data Initiative – Financial Transparency Many datasets published in their “raw form” can be easily displayed and understood by the general public in a spreadsheet format or on a map. However, there are some more complex datasets where a more sophisticated method of presentation would promote better understanding of the data. Complex financial data, such as the raw data supporting the County’s budgeting, spending and contracts would greatly benefit from an enhanced presentation layer. Montgomery County’s goal is to leverage the open data platform to provide data-driven, guided views to government financial data. A development partnership was formed with our open data vendor to create custom presentation layers with a guided view of budget, spending and contracts data. More sophisticated users and application developers will still be able to access this data in its “raw form” on dataMontgomery, as desired. Three modules will be developed to create a guided, holistic view with downloadable data: • Budget: showcasing multi-year views of our operating and capital improvement project budgets, including recommended vs. approved budget comparisons, funding source breakdowns and maps of currently funded projects with their current status. • Spending: showing county payments on a granular level, in multi-faceted views such as by department and expense type, with interactive trending graphs • Contracts: highlighting payments to county vendors This Open Data Initiative is an example that Montgomery County is progressing from just showing our financial data to providing ways to: • Promoting greater understanding of our data by educating users on how our data is structured and how we budget and spend money • Improving access to our data by providing a guided pictorial view of how the County is budgeting and spending money • Increasing interaction with residents and data users by providing multiple ways to access data, including the tools required for data analysis and collaboration The initial release of the Financial Transparency modules is scheduled for Fiscal Year 2015. 4.2.5 Open Data Initiative – CountyStat Performance Dashboard CountyStat is a component of Montgomery County’s results-based accountability system that promotes a culture of “managing for results”, while addressing one of the County Executive’s priority objectives: “A Responsible and Accountable County Government”. As a component of the County’s results-based accountability system, CountyStat requires decisions, actions, and policies that are driven by the extensive use of data, qualitative and quantitative analysis, and outcome-focused performance management. Page: 21 CountyStat relies on the strategic use of data and analytics to monitor and improve the performance, effectiveness, and efficiency of County services. All of the County’s executive branch departments have developed performance plans, containing data-supported “headline performance measures” that reflect each department’s core mission and strategies for how to improve and optimize performance. These “headline performance measures” are documented on the CountyStat website (http://www.montgomerycountymd.gov/countystat/) in the annual performance reports (PDF format) and a performance dashboard based on data reported by departments. As Montgomery County moves more data online using the dataMontgomery website, it becomes more critical to represent performance metrics using this published data rather than quarterly summaries. Montgomery County has partnered with our open data vendor to replace CountyStat’s current Performance Dashboard with a more interactive, data-driven representation. The initial release of the CountyStat Performance Dashboard replacement is scheduled for Fiscal Year 2015. 4.3 dataMontgomery Inventory for FY16 and Beyond The prior sections of this document detailed the datasets already available on the dataMontgomery website and the datasets scheduled for publication in the coming fiscal year. The remaining datasets identified in the dataset inventory process are detailed in the table below. These datasets are scheduled for publication in FY16 or later, based on their priority rankings. Datasets in the lowest priority categories will be evaluated to ensure resources expended to publish the dataset are justified before they are scheduled for publication. It is expected that not all datasets will be published. The table is sorted by Department, then by priority (highest to lowest). The complete inventory of datasets is published as a dataset on the dataMontgomery website. (link: https://data.montgomerycountymd.gov/Community/dataMontgomery-Dataset-PublishingPlan/c3dr-fnib). For a count of the total number of datasets in each priority grouping, by department, please refer to Appendix C of this document. # 97 Department Board of Elections 98 Board of Elections 99 Board of Elections 100 Board of Elections 101 Board of Elections 102 Board of Elections 103 Board of Elections Dataset Name (FY16 & Beyond) Election calendar dates and deadlines General Ballot Question Early, Election Day and Absentee Results General Ballot Question Results by Precinct BOE-EMS (Election Management System) General Election Early, Election Day and Absentee Results General Election Results by Precinct BOE-Interactive Voice Response (IVR) activity logs Dataset Description (FY16 & Beyond) Election calendar - dates and deadlines Priority Grouping P2 Complete election results as certified, including early and absentee votes as well as Election Day. P3 Ballot Question Results by Precinct P3 Polling Place and Poll worker Management System P4 This file contains complete election results as certified, including early and absentee votes as well as Election Day. P4 General Election Results by Precinct P4 Activities logged in Interactive Voice Response System P5 Page: 22 # 104 Department Board of Elections 105 Board of Elections 106 Board of Elections 107 Board of Elections 108 Board of Elections 109 Board of Elections 110 111 112 113 Board of Elections Board of Elections Board of Elections Board of Elections 114 Board of Elections 115 Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster Community Engagement Cluster 116 117 118 119 120 121 122 123 124 125 Community Engagement Cluster 126 Community Engagement Cluster 127 Community Engagement Cluster Community Engagement Cluster 128 Dataset Name (FY16 & Beyond) Candidate filing information Election Judge training classes Election Judges Election records (polling place and call center data) Election Technical Support Volunteer List Polling Place Lookup Data Precinct Voter Counts Provisional ballots Voter Registration Data Voter registration transaction data Voting equipment and materials inventory Bethesda-Chevy Chase Regional Services Center - Calendar East County Regional Service Center Dataset Description (FY16 & Beyond) Candidate filing information from state system Priority Grouping P5 Election Judge training class information P5 Information about Election Judges such as demographic information, number assigned and languages spoken. Election activity records (polling place and call center data) P5 Election Technical Support Volunteer Registration System (ETSVRS) Copy of street address file maintained for polling place lookup purposes Precinct Voter Counts Acceptance and rejection reasons for provisional ballots. Data from state MDVOTERS system Voter registration transaction data as generated from MDVOTERS Monthly Statistical Reports Voting equipment and materials data P5 P5 P5 P5 P5 P5 P5 P5 Calendar of Events P2 Location, hours of operation, services provided P2 Office of Community Partnerships - Gilchrist Center Sidney Kramer UpCounty Regional Center Silver Spring Regional Center Gilchrist Center's Locations, Hours of Operation, Programs and Services. P2 Location, hours of operation, services provided P2 Location, hours of operation, services provided P2 Bethesda-Chevy Chase Regional Services Center - Annual Reports Commission for Women Events Annual Reports P3 Calendar of Events P3 Geographic data:East County Regional Service Center Office of Community Partnerships - Volunteer Center Bethesda-Chevy Chase Regional Services Center Location, hours of operation, services provided Commission for Women Annual Report of Women's Legislative Briefing East County Regional Service Center - East County Citizens Advisory Board (ECCAB) Reports MidCounty Regional Center - Advisory Boards and Committees MidCounty Regional Center - Location, hours of operation, services provided Eastern Montgomery Regional Center Information P3 Volunteer Center - Registered Agencies P3 Location, hours of operation, services provided P4 Commission for Women (CFW) Annual Report P4 East County Citizens Advisory Board (ECCAB) Reports P4 Advisory Boards and Committees P4 Location, hours of operation, services provided P4 Page: 23 # 129 Department Community Engagement Cluster 130 Community Engagement Cluster 131 Community Engagement Cluster Community Engagement Cluster Community Use of Public Facilities Community Use of Public Facilities Community Use of Public Facilities Community Use of Public Facilities Community Use of Public Facilities Consumer Protection 132 133 134 135 136 137 138 Dataset Name (FY16 & Beyond) Sidney Kramer UpCounty Regional Services Center Upcounty Citizens Advisory Board's Annual Report Silver Spring Regional Center - Citizen Advisory Board Annual Report Commission for Women - Report on Single Mothers and Poverty Commission for Women - Status of Women in Montgomery Available Public Facilities Community use in public facilities School Childcare Providers Cultural Schools using Public Facilities Religious Group using Public Facilities Consumer Complaints 139 Consumer Protection New Home Builder Licenses 140 Consumer Protection Registration database Motor vehicle repair (MVR) & Towing 141 Consumer Protection Registrated Radio, Television & Appliance Repair and Installation 142 Consumer Protection Second Hand Personal Property Dealers Licensing 143 Consumer Protection Consumer Protection Civil Citation Tracking 144 145 146 Consumer Protection Consumer Protection Commission on Common Ownership Communities (CCOC) Decisions Settlement Agreements Consumer Protection Inquiries 147 Consumer Protection Consumer Protection Volunteers 148 Correction and Rehabilitation Arrestees In Custody Dataset Description (FY16 & Beyond) Upcounty Citizens Advisory Board's Annual Report Priority Grouping P4 Citizen Advisory Board Annual Report P4 Report on Single Mothers and Poverty P5 Status of Women in Montgomery P5 List of all available public facilities with address P1 All community use in public facilities including hours of use P1 List of childcare providers in schools, including contact information P3 List of Cultural schools using public facilities, including contact information List of religious groups using public facilities, including group contact information Database for consumer complaints, includes complainant information, merchant information, case identifiers, etc. All consumer complaints are captured here. Also contains complaints for common ownership communities, and mediation stand-alone cases. The Office of Consumer Protection (OCP) licenses any builder or anyone acting in the capacity of a building contractor who constructs new homes in Montgomery County. This data consists of all active new home builder license holders. OCP does not license home improvement (ex. repair, remodeling, partial replacement, addition, or modernization, of existing structure) contractors. This database contains registration information for Motor vehicle repair and towing businesses. Data includes registrant's name and contact information, business name and contact information, towing storage facility location, and fee & license status. Database of Radio, Television & Appliance Repair and Installation service providers in Montgomery County; records contain registrant name and contact information, business name and contact information; registration status and payment information This database contains licensee information for second hand personal property dealers in Montgomery County. Data includes licensee name and contact information, business name and contact information, license status, payments and comments. Excel spreadsheet tracking outcome of OCP issued citations. P4 P4 P1 P1 P1 P2 P2 P3 Decision summaries of Commission on Common Ownership Communities (CCOC) cases. P4 OCP settlements agreements, primarily in paper form. P4 Intranet based system to capture all telephone, walk-in, email inquiries to OCP. Includes caller name and contact information, reason for the contact and description. Database used to record volunteer's personal information, assignments, office information, skills, emergency contacts, and volunteer hours Names of inmates in custody P5 Page: 24 P5 P2 # 149 Department Correction and Rehabilitation 150 Correction and Rehabilitation Correction and Rehabilitation Correction and Rehabilitation 151 152 153 Correction and Rehabilitation 154 Correction and Rehabilitation Correction and Rehabilitation Correction and Rehabilitation 155 156 157 158 Correction and Rehabilitation Correction and Rehabilitation 159 Correction and Rehabilitation 160 163 164 165 Correction and Rehabilitation Correction and Rehabilitation Correction and Rehabilitation County Attorney County Attorney County Attorney 166 County Attorney 167 County Attorney 168 County Attorney 169 County Attorney 170 County Executive's Office 171 County Executive's Office County Executive's Office County Executive's Office County Executive's Office 161 162 172 173 174 Dataset Name (FY16 & Beyond) Average Daily Inmate Population Diversion programming Inmate programming Department of Corrections Volunteer opportunities Number of security incidents in jail Alternate Community Services (ACS) data Daily booking totals Dataset Description (FY16 & Beyond) Average daily population for MCCF, MCDC, Pre-Release Services (PRRS) and average caseload for pre-trial and probation. Accumulated monthly with details and totals displayed in report and graphic for last 5 calendar years The Pre-Trial Unit provides diversion programming and this data will be provided as part of the Average daily population data set. Inmate programming information Priority Grouping P2 P2 DOCR Volunteer information P3 Number of inappropriate releases, number of escapes from PreRelease Services (PRRS), number of escapes returned to PreRelease Services (PRRS), number of inmate suicides, number of jail escapes. This data is manually captured and is entered as a whole number The names and number of hours for community service organizations under the ACS program. The number of Daily booking totals in CRIMS system P3 P4 Inmate visiting hours and rules. P4 Shift Inspections P4 Prisoners experiencing symptoms of mental issues P4 P2 P4 Inmate visiting hours/numbers of visitors Monthly jail inspection data Number of prisoners experiencing symptoms of mental health issues Prison Rape Elimination Act (PREA) allegations and number of Prison Rape Elimination Act (PREA) substantiated cases Recidivism data Number of Prison Rape Elimination Act (PREA) allegations and number of Prison Rape Elimination Act (PREA) substantiated cases P4 DOCR Recidivism Study data P4 Alcohol class schedule Calendar of alcohol classes P5 Yearly Average Length of inmate/arrestee Stay Case Appeals Statistics Code Enforcement Litigation Case Closeouts Case status for open and closed cases Debt Collection monthly report Workers' Compensation monthly hearings Yearly average length of inmate/arrestee stay data P5 Appeals case wins/losses List of Citations by department and code Summary of litigation case disposition P2 P2 P2 List case status by date, type and departments P3 Collection revenue data P3 Total numbers of hearings County Attorney attended. It is an indicator of number of workers' compensation claims processed each month. Status and caseloads of Child and Adult Protective services P3 Child and Adult Services caseloads Boards, Committees and Commissions CountyStat Follow-up Items for Departments Executive Regulations County Executive Correspondence Executive Orders P4 Appointments made to Boards, Committees, and Commissions (BCCs) by the County Executive, with confirmation by the County Council. CountyStat Follow-up Items for Departments P1 List of all Executive Orders adopted since 1997. P2 This dataset includes a list of written and electronic correspondence received by the County Executive from external sources. Actions ordered by the County Executive for County departments to take specific actions. The orders generally direct County agencies to take a single, specific actions such as the establishment of fire lanes, residential parking permit areas, stop signs, no parking areas, or the purchase of a parcel of land. P3 Page: 25 P2 P3 # 175 176 177 178 179 180 Department County Executive's Office County Executive's Office County Executive's Office County Executive's Office County Executive's Office County Executive's Office 181 Economic Development 182 Economic Development Economic Development Economic Development 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development Emergency Management & Homeland Security Emergency Management & Homeland Security Dataset Name (FY16 & Beyond) Internal Audit Recommendations Public Hearings County Executive Event Requests Disruptive Behavior Orders Innovation Programs National Association of Counties (NACo) Achievement Awards Business development projects by type and industry sector Business Innovation Network Tenants DED Special Events Dataset Description (FY16 & Beyond) Implementation status of internal audit recommendations for improving internal controls and programmatic operations Public hearings to include, but not be limited to: the construction of sidewalks; abandonment of public property; imposition of front-foot benefit charges; code revisions; franchise amendments; and, the constant yield tax rate. Requests for County Executive participation in events This dataset includes an annual list of Disruptive Behaviors Orders (person engaging in prohibited conduct in a public facility). Status of innovation projects Priority Grouping P3 P3 P5 P5 P5 NACo awards received by Montgomery County for outstanding programs P5 Number of projects sorted by industry sector and type P1 List of companies in the incubator network P1 Events, Seminars, Training P1 EDF Grant/Loan program is provides financial support to private employers who retain and create jobs in Montgomery County, especially high technology and manufacturing companies Mentorship program for new, small businesses P1 P1 Covers Agricultural Services' activities P2 List of companies with 100 or more employees headquartered in the county P2 List of farms included in the Farm Directory P2 Farmers Markets Addresses, hours and contacts for farmers markets P2 New Farmer Pilot Program Number of Jobs created and retained in the county due to DED assistance. Top 250 Employers List of farms in the program P2 Job creation and retention outcomes of DED’s business development projects.( P2 250 largest employers in the county P2 Workforce Services A list of services provided by the Montgomery County Division of Workforce Services to ensure that the county has a well-prepared, educated, trained and adaptable workforce to meet the current and future needs of business, and that the county's workforce has the tools and resources to successfully compete in a global economy. Workforce Services provided to job seekers and businesses Outcomes of the Services program provided the Youth by the Montgomery county Division of Workforce Services. Number of jobs in the county by industrial sector. P2 P3 Number of jobs by the type of occupation in the county. P3 Size of county labor force, estimates of resident employment and unemployment rate. P3 Vacancy rates and rental statistics for commercial office space. P3 This dataset is a listing of hazardous use material permit holders, the types of chemicals they have, and the quantities. P2 Various statistics on Alert Montgomery including sign-ups and device types. P3 Economic Development Fund Awards Mentorship Program Participants Agricultural Services Annual Report Companies headquartered in Montgomery County Farm Directory Workforce Services Youth Growth of county jobs by Industrial sector. Growth of county jobs by occupation. Labor Force, Employment, Unemployment rate Office vacancy rates Hazardous Materials Use Permit Chemical Type and Quantity Alert Montgomery Data Page: 26 P2 # 201 202 203 204 205 206 207 208 209 210 211 Department Emergency Management & Homeland Security Emergency Management & Homeland Security Emergency Management & Homeland Security Emergency Management & Homeland Security Emergency Management & Homeland Security Employee Retirement Plans Employee Retirement Plans Employee Retirement Plans Employee Retirement Plans Employee Retirement Plans Employee Retirement Plans 212 Employee Retirement Plans 213 Employee Retirement Plans Environmental Protection Environmental Protection Environmental Protection 214 215 216 217 218 219 220 221 222 223 224 225 226 Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection Dataset Name (FY16 & Beyond) Hazardous Materials Use Permits Dataset Description (FY16 & Beyond) Montgomery County Businesses with Active Hazardous Materials Use Permits Priority Grouping P3 Shelter Activation Status This dataset will connect the shelter data with the dataMontgomery site to allow users to view information about shelters open during an emergency when a shelter is activated A listing of email and text notifications sent out through the Alert Montgomery system P3 Alert Montgomery Alert History P4 Departmental Emergency Support Function Responsibilities FEMA Disaster Reimbursements This chart shows which departments have primary or support responsibility for the county's Emergency Support Functions within the county's Emergency Operations Plan P5 A list of disasters in which Montgomery County received FEMA reimbursements P5 Retirement Savings Plan (RSP) Participants Retirement Savings Plan (RSP) Returns Deferred Compensation Plan (DCP) Participants Deferred Compensation Plan (DCP) Returns Employees' Retirement System (ERS) Annuities Employees' Retirement System (ERS) Contributions Employees' Retirement System (ERS) Expenses Employees' Retirement System (ERS) Returns GIS Contour data Retirement Savings Plan (RSP) Participants Information P3 Retirement Savings Plan (RSP) Returns P3 Deferred Compensation Plan (DCP) Participants P4 Deferred Compensation Plan (DCP) Returns P4 Employees' Retirement System (ERS) Annuities P4 Employees' Retirement System (ERS) Contributions P4 Employees' Retirement System (ERS) Expenses P4 ERS Returns P4 Flood plain measurements P2 Water Quality This data is used to track conditions in our streams. A portion of this data is used to meet MS4 permit requirements. Refuse and Recycling map of routes serviced by County contracted licensed haulers. P2 Monitors water level at the emergency dams P3 Outreach and education on recycling-related topics: waste reduction; reuse; recycling; grasscycling; composting; buying recycled; etc. Name and address of each Solid Waste facility P3 Geographic data: Refuse & Recycling service areas High hazard dam data Recycling Public Outreach and Education Calendar and Events Solid Waste Facility Locations Solid Waste Residential Collection Day lookup Stream water level C EM (Continuous Emissions Monitoring) Emissions Illegal Dumping Rainscapes/Stream Restoration Map Solid Waste Customer information Transfer Station Scalehouse Data Recycling and trash collection days by geographic area (up-county would only show recycling) Event driven based on monitoring events P3 P3 P3 P3 Continuous emissions data from the Dickerson waste-to-energy plant P4 Illegal dumping cases handled by the department P4 Location of all stream restoration and Rainscapes projects in the county Data specific to solid waste-related Service Requests P4 Weights and load counts of different types of inbound and outbound waste and recycled commodities that cross the truck scales at the Shady Grove Processing Facility and Transfer Station and the Recycling Center Page: 27 P4 P4 # 227 Department Environmental Protection 228 Environmental Protection Environmental Protection Environmental Protection Environmental Protection Environmental Protection 229 230 231 232 233 Ethics Commission 234 Ethics Commission 235 Ethics Commission 236 237 238 Finance Finance Finance 239 240 Finance Finance 241 Finance 242 243 Finance Finance 244 Finance 245 Fire & Rescue Services 246 Fire & Rescue Services Fire & Rescue Services Fire & Rescue Services Fire & Rescue Services 247 248 249 250 251 252 253 Fire & Rescue Services Fire & Rescue Services Fire & Rescue Services Fire & Rescue Services Dataset Name (FY16 & Beyond) Annual Business Waste Reduction and Recycling Report; and Annual Multi-Family Waste Reduction and Recycling Report Dickerson Weather Station Rainscapes Rewards Dataset Description (FY16 & Beyond) All multi-family properties and a subgroup of non-residential properties report annually information on their waste reduction, recycling and refuse activities and infrastructure. Information is used to assess recycling achievement and opportunities. Data is not available in a useful form. Priority Grouping P5 Weather data from Dickerson P5 Types and location of rainscapes installed P5 Schedule of Solid Waste Charges Stormwater facilities Schedule of breakdown of Solid Waste Charges sent to Treasury so they know how to input the codes in the MUNIS system. Inventory of stormwater facilities P5 Tonnage Revenue Reconciliation The tonnage/revenue reconciliation verifies the proper recording of tons and revenue between the Transfer Station software system (Paradigm) and the Montgomery County general ledger (Oracle) by month and year-to-date. Displays all Outside Employment approvals for non-police County employees Shows all expenses and revenues of registered lobbyists in Montgomery County for a six-month period Displays all outside employment approvals obtained by County police officers General Outside Employment Lobbying Semi-Annual Activity Reports Outside Employment approvals for Montgomery County Police Property Tax Data Bag Tax Property tax bill payments Property Tax Credits Risk Management Injury Data Comprehensive Annual Financial Report Bonds Issued County Take Home Vehicles List of Risk Management Volunteers Incident calls taken by fire station units Fire Code Compliance & Inspections Fire Safety Community Outreach Apparatus Location at Fire Stations Emergency Medical Services (EMS) Transportation Fee Child Car Seat Program Community Emergency Response Training (CERT) Fire Apparatus Fuel Usage SCBA Fit Test 254 General Services Active Solicitations 255 256 General Services General Services Awarded Solicitations Bid Tabulations P5 P5 P3 P3 P3 Property Tax Data Store names, numbers of bags, revenue collected Payment collected by property tax bill P2 P3 P3 Property Tax Credits Risk Management Corvel Data P3 P3 Tables for publication P4 Bonds Issued Take Home Vehicles that County employees use P5 P5 Risk Management Volunteer Registration System P5 This dataset contains the monthly summary data indicating incident occurred in each fire station response area. The summary data is the incident count broken down by call type group for each fire station response area. Information on code compliance inspections, types of buildings, hours Information regarding personnel interaction with homeowners regarding smoke detectors, batteries, A map of the County with each fire station including what apparatus is at each station Detailed monthly data regarding the EMS transportation fees to include charges, receipts, insurance billing, self-pay amounts, YTD total revenue. Data on car seat program numbers to include # of car seats installed, vouchers given, personnel hours Data on Community Emergency Response Training (CERT) program, number of persons trained, etc P2 P3 P3 P4 P4 P5 P5 Data on the usage of fuel by the department's fire apparatus P5 Information regarding who has completed a fit test for SCBA usage. Every firefighter must complete the test. it also determines the size mask each person wears. Formal and informal open solicitation listing that are currently advertised Solicitations that resulted in a contract award Publically opened pricing received from vendors in response to an Invitation for Bid P5 Page: 28 P1 P1 P1 # 257 258 Department General Services General Services 259 General Services 260 General Services 261 General Services 262 263 General Services General Services 264 General Services 265 General Services 266 General Services 267 General Services 268 General Services 269 270 General Services General Services 271 General Services 272 273 General Services General Services 274 General Services 275 General Services 276 General Services 277 General Services 278 General Services 279 General Services 280 General Services 281 General Services 282 283 General Services General Services 284 Health & Human Services 285 Health & Human Services 286 Health & Human Services Health & Human Services Health & Human Services 287 288 Dataset Name (FY16 & Beyond) Construction Contracts Local Small Business Reserve (LSBRP) Active and Closed Solicitations Minority, Female, and Disabled Owned Business Small Business Reserve Program (LSBRP) Awarded Solicitations Small Business Reserve Program (LSBRP) Contracts Closed Solicitations County Leases Fleet - Equipment Inventory Fleet - Estimated Greenhouse Gas Emissions Fleet - Fuel Consumption Fleet - Vehicle Class Annual (Fiscal Year) Summary Living Wage Contracts Non-Profit Contracts Prevailing Wage Contracts Utility Usage County Facilities County owned Property Inventory Facilities - Maintenance Cost Facilities - Property Managers and Areas Facilities - Work Order by Trade Facilities - Work Order Status Facilities - Work Order Summary Fleet - County Managed Fuel Sites Fleet - Telematric Electronic vehicle usage data County Printing/Copying Paper Usage Facilities - Generators Record Management Inventory Department of Health and Human Services (DHHS) Locations Medical Facilities Community Health Indicator Data HHS Service Fees Licensed Child Care Centers Dataset Description (FY16 & Beyond) Active County construction contract listing Formal and informal closed solicitation listing for Local Small Business Reserve Program (LSBRP) with Active or Closed Status Priority Grouping P1 P1 Active contracts for Minority, Female, and Disabled (MFD) owned business and funds encumbered P1 Closed solicitations that resulted in a contract award for Local Small Business Reserve Program (LSBRP) P1 Active County Contracts resulted from a Local Small Business Reserve Program (LSBRP) P1 Formal and informal closed solicitation listing County lease listing - including both County as the tenant or as the landlord Fleet equipment (vehicle) inventory and status (readiness) P2 P2 Greenhouse Gas (GHG) emissions (derived based on fuel consumption) P2 Public and County fuel consumption by fuel type P2 Summary information (average age, total quantity, miles driven, fuel consumption, etc.) by vehicle class P2 Active contracts with living wage requirement (prime & services other than construction contracts only) Active County non-profit contract listing Active contracts with prevailing wage requirement (prime & construction service Only) Utility usage for County facilities - including electricity, gas, water, etc. Listing of County maintained facilities County owned properties and associated real estate expenditures/costs Facility maintenance cost P2 P3 Property management areas and assigned managers P3 Number of issued work orders by trade type P3 Facilities work order Status P3 Number of issued work orders per facility P3 County managed fuel sites P3 Electronic vehicle usage data (summarized) P3 Paper Usage from Ricoh Multi-Function Printers P4 Facilities with generators Number of records in record management system by Department P4 P5 Department of Health and Human Services (DHHS) service facilities and hours P1 Locations of clinics, program locations for medical and dental services, Montgomery Cares clinics, Federal Qualified Health Centers and hospitals/ERs Leading causes of death by age, race, ethnicity etc. P1 P2 Fees for various DHHS program services P2 Licensed Child Care Centers P2 Page: 29 P2 P2 P2 P2 P3 P3 # 289 290 291 Department Health & Human Services Health & Human Services Health & Human Services 292 Health & Human Services 293 Housing & Community Affairs 294 298 Housing & Community Affairs Housing & Community Affairs Housing & Community Affairs Housing & Community Affairs Human Resources 299 Human Resources 300 Human Resources 301 Human Resources 302 Human Resources 303 304 Human Resources Human Resources 305 Human Resources 306 Human Resources 307 Human Resources 308 Human Resources 309 310 Human Resources Human Resources 311 Human Resources 312 Human Resources 313 Human Resources 314 Human Resources 315 Human Resources 316 Human Resources 317 Human Resources 295 296 297 Dataset Name (FY16 & Beyond) Licensed Nursing Homes Medical Facilities Affordable Care Act (ACA) Health Insurance Enrollment Sites Licensed Swimming Pools Moderately Priced Dwelling Unit program (MPDU) Residential Rental Licensing Housing Loans Landlord-Tenant Cases Rent Rate Survey Position Dashboard, Position Inventory Recruitment Customer Service Survey Personnel Management Review County Recruitment Year End Report Interpreter Tracking Database Employee Training Equal employment opportunity (EEO)-1 Report Grievances Resolved Before Reaching a Third Party Neutral Health Benefits Healthcare Trend History Job Classification Report (Table IV) Management Leadership Service Demographic Report New Hire Report Position Transactions Report Reduction In Force (RIF) Position Tracking County Management Leadership Service (MLS) Hiring Report County Non-Competitive Hiring List County Supervisor Positions Direct Bill Employees', Former Employees' and Retirees Addresses Direct Bill Retirees Addresses Domestic Partners with Health Coverage Dataset Description (FY16 & Beyond) Matrix of Geocoded locations and attributes of nursing homes with State score of 1-5 Locations and attributes of Montgomery Cares clinics, FQHCs and hospitals/ERs Locations, hours of operation for enrolling in health insurance under Affordable Care Act Priority Grouping P2 Licensed Swimming Pools include, public pools, spas, beaches and spray attractions intended for recreational and therapeutic use. Does not include private pools at a private single family residence. Moderately Priced Dwelling Unit program administration P5 Rental licenses for multi-family, single family, condos, and accessory apartments Housing development and rehab loans P2 P3 P1 P1 P3 Complaints administered by Office of Landlord-Tenant Affairs (OLTA). Annual rent rate survey (and past surveys) P3 Vacant vs. filled positions, # of vacant positions, salaries associated with each, open positions by department Applications for County positions, including limited demographic information and customer service survey results. Comprehensive review of general information concerning the size and composition of the County government workforce Statistics related to the hiring process, including # of resumes received, job announcements, new hires (FT/PT, merit vs temp), average time to fill positions, number of hiring managers, etc. Multilingual use in the County, who speaks what language P1 P4 P1 P2 P3 P3 Required and optional training completed by employee. Demographics by Equal employment opportunity (EEO) categories, including MLS P4 P4 Total number of grievances and those resolved before reaching a third party neutral P4 Measures annual percentage change in health care claims costs and compares to industry standard P4 Inventory of most position classifications available in the County P4 Report, by various demographic measures, for Management Leadership Service (MLS) employees. P4 Demographic report of new County employees. Database of position transactions, with position detail. Should also include detail on when the transaction was received and approved/denied by OMB and OHR Tracks positions abolished and employees RIFed during a budget cycle. Demographics on new MLS hires. P4 P4 Master list of number of Disability Employment Initiatives, NonCompetitive Hiring Process Hires List of all positions, including demographic descriptors, with names of supervisees Addresses of employees/former employees who are direct billed for group health benefits. P5 Addresses of retirees who are billed directly for group health benefits Group Health - list of domestic partners with health coverage P5 Page: 30 P4 P5 P5 P5 P5 # 318 Department Human Resources 319 Human Resources 320 Human Resources 321 Human Resources 322 Human Resources 323 Human Resources 324 Human Resources 325 Human Resources 326 Human Resources 327 Human Resources 328 Human Resources 329 Human Resources 330 Human Resources 331 Human Resources 332 Human Resources 333 Human Resources 334 Human Resources 335 Human Resources 336 Human Resources 337 Human Resources 338 Human Resources 339 Human Resources 340 Human Resources 341 Human Resources 342 Human Resources 343 Human Resources 344 Human Resources 345 Human Rights 346 Human Rights Dataset Name (FY16 & Beyond) Domestic Partners with Vision Insurance Employees With Temporary Promotions Essential Employees List FMLA Requests by Request Type Group Health Plan Enrollment Statistics Report Group Health Plan Valuation Health Insurance Team - Customer Care Contacts Hiring Preference Report List of Disabled Police Officers Local Government Personnel Association (LGPA) Report Lump Sum Award Report Maryland Association of Counties (MACo) Report OMS/FROMS Drug Test Reason OMS/FROMS Visit Types Performance Management Reports Position Dashboard/PMR Dashboard, Demographic Information Prudential Subscriber List - Fraternal Order of Police Report of Disabled Dependents Retirement Code Audit Report Separation and Termination Report Sick Leave Balance Report State/County Employee List Stress Management Team Activity and Incidents Total number of Long Term Disability LTD 1 and LTD 2 Subscribers Training Inventory and Satisfaction Survey Results Wage Equity Work Hours and Sick Leave Use by Union Human Rights Calendar of Events Human Rights Complaints received Dataset Description (FY16 & Beyond) Group Health - list of domestic partners with vision insurance Priority Grouping P5 List of employees, with select demographic descriptors, who are in temporary promotion status Master list of all essential employees in the County P5 P5 FMLA requests by reason: family/self/domestic partner P5 Enrollment data, by plan, plan type (in-network, out of area), member type, etc P5 Group Health Plan valuation conducted by actuary P5 Details number of customer care contacts, by inquiry type. P5 Number of vacancies, # of applicants/employees claiming hiring preference and the rating of those employees/applicants Group Health - list of disabled police officers P5 P5 Data compiled for County's annual submission to LGPA, includes demographics, salary, hours, years to reach maximum salary, etc P5 Tracking report on all lump sum awards made to County employees P5 Compilation of data, including job title, grade, min/max salary, number of employees in a class, average base salary Drug testing by precipitating event/reason P5 P5 Tracks visits to OMS/FROMS by reason for contact P5 Performance rating cycles, ratings (MLS, union, non-represented), with select demographic descriptors Provides demographic information for Montgomery County employees. P5 Fraternal Order of Police (FOP) members with basic and optional Prudential life insurance coverage P5 Report of disabled dependents P5 Inventory of retirement plan enrollment P5 Report of number of County separations by reason. P5 Sick Leave Balance Report P5 State/County Employee List P5 Inventory of stress management team activity and incidents P5 Active employees with LTD 1 and LTD 2 coverage P5 Total number of employees and percentage of those employees who find the training helpful to their jobs P5 Master list of demographic descriptives, including measures of years of relevant experience in current position List of sick leaved used by bargaining unit P5 Committee on Hate Violence, Human Rights Commission, InterAgency Fair Housing Coordination Group Human Rights Complaints received Page: 31 P5 P5 P3 P3 # 347 Department Human Rights 348 Human Rights 349 352 353 354 Intergovernmental Relations Intergovernmental Relations Intergovernmental Relations Liquor Control Liquor Control Liquor Control 355 Liquor Control 356 Liquor Control 357 Liquor Control 358 Liquor Control 359 Liquor Control 360 Management & Budget Management & Budget 350 351 361 362 Permitting Services 363 Permitting Services 364 Permitting Services Permitting Services Permitting Services 365 366 367 368 369 370 371 372 373 374 375 Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Dataset Name (FY16 & Beyond) Human Rights Customer satisfaction survey results Human Rights Reports to State and Federal Governments Bill positions and statements State Capital Projects State Operating Aid Liquor Licensees Special Order Fulfillment DLC Product Purchases DLC Sales Data (warehouse and stores) DLC Store Inventory and sale items DLC Inventory Cases Sold (609 Report) DLC Product Licensee Purchases DLC Inventory Breakages / Waste Grant data Internal Department Content Management System Gaithersburg Commercial Building Impact Taxes Gaithersburg Residential Building Impact Taxes Rockville Residential Building Impact Taxes Agricultural producers Certificates Floodplain Study Home Occupation Certificates Rockville Commercial Building Impact Taxes Bed & Breakfast Lodging Certificates Door to Door Vendors License Electrical Apprentice Licenses Floodplain District Permits Historic Area Work Permits Journeyman Electrician Licenses Limited Duration Sign Permits Dataset Description (FY16 & Beyond) Customer Satisfaction Survey of the Human Rights Commission Priority Grouping P5 HRC reports for the state or federal government P5 Bill positions with links to written statements P3 Capital projects in Montgomery County in the State's fiscal year budget State aid to Montgomery County P4 Provide a list of current Liquor licensees Log of last months time taken to fulfill special orders in days Items by department and category that have been purchase by DLC , will display in case units only A listing of sales data by item and department updated monthly P4 P1 P2 P3 P3 Provide a listing of inventory items that will display store quantity and sale prices Lists Cases sold by last 13 months for each item P4 Purchases in case units of items by licensee P4 A log of inventory breakages or waste P5 Grants Database (Access / SQL Server) P2 OMB Internal Content Management System P5 Impact taxes for commercial permits in Gaithersburg P1 Impact taxes for residential permits in Gaithersburg P1 Impact taxes for residential permits in Rockville P1 Agricultural producers Certificates P2 A floodplain study is performed to establish the 100-year floodplain limits within or near a development in order to preserve the natural resources within the 100-year floodplain, to protect property and persons, and to apply a unified, comprehensive approach to floodplain management. Certificates issued for the operation of a business in a residence P2 P2 Impact taxes for commercial permits in Rockville P2 Licensed Bed and Breakfast Businesses P3 Licenses for vendors selling goods door to door P3 Licenses issued to apprentice electricians P3 Permits issued to control floodplain development P3 Permits issued for construction affecting historic homes P3 Licenses issued to journeymen electricians P3 A limited duration sign permit is required for a non-permanent sign that is either displayed on private property for more than 30 days, or within the public right-of-way on weekends only or for a 14-day period. P3 Page: 32 P3 Dataset Name (FY16 & Beyond) Limited Electrical Business Licenses Dataset Description (FY16 & Beyond) Licenses issued to electrical businesses that are restricted to a specific type of electrical work (e.g., signs, telephones, heating/air conditioning) or to electrical work performed in a specific location (e.g., on-site maintenance for apartment buildings) Licenses issued to Master Electricians who may perform any type of electrical work throughout the County Dataset to track requests for waivers of parking requirements P3 Licenses for vendors selling goods on a regular route P3 P3 Benefit Performance Licenses County Well Permits A sign variance is required when a proposed sign does not conform to the requirements of the Montgomery County Zoning Ordinance pertaining to the size of the sign or its location. Licenses issued for conducting benefit performances P4 Permits issued for potable wells P4 Fence Permits Permits issued for the construction of fences P4 Fire Alarm Permits Permits issued for the installation of fire alarm systems P4 Fire Protection Systems Permits issued for the installation of fire protection systems P4 Limited Master Electrician Licenses Licenses issued to Master Electricians that are restricted to specific types of electrical work (e.g., heat/air conditioning, signs, or telephones) or specific locations (e.g., apartment buildings) Certificates issued for approval of a land use which existed prior to the establishment of zoning in a geographic area, or a change in zoning which makes the use no longer in compliance with the Zoning Ordinance Permits issued to prevent sediment from leaving a construction site during construction activity Permits issued to ensure that any septic system installed in the County meets all current County and State standards Licenses issued to any person or company engaged in the business of cleaning and emptying septic tanks, holding tanks, privies or other sewage disposal facilities Permits issued for the installation of an exterior sign P4 P4 Licenses for vendors selling goods at a specific site P4 Certificates issued for approval of the space to be used prior to opening any business in Montgomery County or inhabiting any residential dwelling Floodplain information requests processed to determine if a planned building or grading activity is within a 100-year floodplain License required to install a non-permanent sign that is either displayed on private property for more than 30 days, or within the public right-of-way on weekends only or for a 14-day period. Permits issued for the construction of a retaining wall P4 # 376 Department Permitting Services 377 Permitting Services Permitting Services Permitting Services Permitting Services Master Electrician Licenses Parking Standards Waiver Regular Route Vendors License Sign Variance Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services Permitting Services 387 Permitting Services Non Conforming Use Certificate 388 Permitting Services Permitting Services Permitting Services Sediment Control Permits Sewage Disposal Permits Sewage Sludge Utilization Licenses Permitting Services Permitting Services Permitting Services Sign Permits Permitting Services Permitting Services Floodplain Status Request Limited Duration Sign Installer License Permitting Services Permitting Services Retaining Wall Permits 398 Permitting Services Soils Testing Process 399 Special Exception 400 401 Permitting Services Police Department Police Department 402 Police Department 378 379 380 381 382 383 384 385 386 389 390 391 392 393 394 395 396 397 Site Specific Vendors License Use & Occupancy Certificates Sign Installer License Crash Data Police 911 center calls for service CAD Response metrics A Sign Installer License is a license issued by the Department of Permitting Services (DPS) jointly to a business and a person employed by the business that has completed training and passed an examination on the current sign regulations. Percolation testing is the process of soils evaluation including establishment of infiltration rates for soils that make up an area intended for the installation of an initial septic system and replacement septic systems. Dataset to track DPS' business processes related to Special Exceptions approved by the Board of Appeals Crash data minus Personally identifiable information (PII) Daily Computer-Aided Dispatch (CAD) calls information. Information would include date, time, type of call and location. Would not include caller information, including exact street address or contact numbers. Also would not include officers assigned or units available for a call. Calls received, dispatched, response times... Page: 33 Priority Grouping P3 P3 P4 P4 P4 P4 P5 P5 P5 P5 P5 P5 P1 P1 P2 # 403 Department Police Department 404 Police Department 405 Police Department 406 Police Department 407 408 Police Department Police Department 409 Police Department 410 413 Public Information Office Public Information Office Public Information Office Public Libraries 414 Public Libraries 415 Public Libraries 416 417 Public Libraries Public Libraries 418 Public Libraries 419 Public Libraries 420 Public Libraries 421 Public Libraries 422 Public Libraries 423 Public Libraries 424 Public Libraries 425 Public Libraries 426 Public Libraries 427 Public Libraries 428 Public Libraries 429 Public Libraries 430 Public Libraries 431 Public Libraries 432 Public Libraries 433 434 Public Libraries Public Libraries 411 412 Dataset Name (FY16 & Beyond) Red light and speed cameras Uniform Crime Reporting Crime Summary reports Dataset Description (FY16 & Beyond) location and certification data Priority Grouping P2 Uniform Crime Reporting Data P2 Monthly breakdown of crime numbers by district and Central Business Districts (CBD) Fire Marshall statistical information P3 Juvenile Statistical Information Shelter metrics P3 P4 P5 County Website Analytics eSubscription Analytics Calls/Complaints that MCPD has received concerning illegal trespass, suspicious and/or dangerous activities in the Pepco rightof-way between Westlake Drive in West Bethesda and Piney Meetinghouse Road in Potomac during the past 5 years County Website Analytics P5 govDelivery usage P5 Social Media Analytics Social Media Analytics P5 Library Materials Circulation Library website Statistics Senior program attendance ACE GO! Kits circulation Ages and Adult program attendance All Children Excel programs Articles downloaded from a database Books, audiobooks, DVD, playaways, CDs and magazines borrowed Children Excel Early Literacy Program attendance Children Excel Early Literacy Programs Children Excel STEM program attendance Children Excel STEM programs Circulation of Juvenile Material e-books and eaudiobooks downloaded Hours of Children Excel Discovery Room use Hours of meeting room use In person questions answered Items borrowed through holds system Items borrowed through interlibrary loan Librarian visits to schools and day care centers Library Volunteer hours Logins to WIFI in Libraries Circulation of library materials by the entire system. P3 Value is total number of visits to MCPL website in a fiscal year P3 Value is annual attendance at all programs geared towards seniors P3 Value is total circulation of All Children Excel Go! Kits in fiscal year Value is total attendance at programs not accounted for by ACE, teen, or senior programs Programs for children that are not Early Literacy or Science Technology Engineering Math based Value is total number of articles downloaded from MCPL databases P4 P4 EJS Record Management System data subset ARSON Juvenile Crime Data Animal Services Shelter Information Pepco's Right-of-way complaints/incidents P3 P4 P4 Value is the total number of physical items checked out by MCPL customers in the fiscal year P4 Value of annual attendance at All Children Excel Early Literacy Programs that provide early literacy skills for Children and caregivers Value for annual number of programs held throughout MCPL that provide Early Literacy skills. Value of annual number of attendants at a Science, Technology, Engineering and Math skills building program at MCPL Annual value for the total number of Science, Technology, Engineering and Math programs hosted by MCPL Value is total number of physical and electronic material downloaded that support All Children Excel Value is the annual circulation of e-books and e-audiobooks by MCPL customers Number of hours that MCPL All Children Excel Discovery Rooms for Early Literacy and School Readiness were booked in the fiscal year Value is the total number of meeting room hours booked by fiscal year Value is number of questions answered by branch staff during a fiscal year Value is number of items That customers put on hold, or had transferred to their home branch Value is total number of items borrowed for customers through the state network Value is the total number of visits by librarians to schools and day care centers during fiscal year P4 Volunteer hours contributed to MCPL in fiscal year WIFI sessions customers initiated in Libraries P4 P4 Page: 34 P4 P4 P4 P4 P4 P4 P4 P4 P4 P4 P4 Dataset Name (FY16 & Beyond) New library card registrations Number of items used One-hour instruction in basic literacy, ESL, or English for daily use Other All Children Excel Program Attendance Pages printed or copied by library customers Questions via website, email, chat, social media or letters answered Senior Smartrip or senior/disabled Metrocard passes sold Sessions on Alliance for Workplace Excellence (AWE) Early Literacy Digital Learning stations Songs downloaded # 435 Department Public Libraries 436 437 Public Libraries Public Libraries 438 Public Libraries 439 Public Libraries 440 Public Libraries 441 Public Libraries 442 Public Libraries 443 Public Libraries 444 Public Libraries 445 Public Libraries 446 Public Libraries 447 Public Libraries 448 Public Libraries 449 Public Libraries 450 Public Libraries 451 Public Libraries 452 Public Libraries 453 Public Libraries 454 Public Libraries 455 Public Libraries 456 Public Libraries 457 Public Libraries Use of Children-specific databases Visits by schools and day care centers to branches Visits to branches 458 Public Libraries Visits to MCPL Kidsite 459 Public Libraries 460 Public Libraries 461 462 Public Libraries Recreation Department Recreation Department Web Sessions on library computers Total Public Service Hours Website visits Open Gym - Basketball Open Gym Badminton 463 Summer reading program (SRP) books read Summer reading program (SRP) program attendance Summer reading program (SRP) programs held Summer reading program (SRP) registration Teen Program Attendance Total children' ™s library cards registration Total Hours of Room Bookings Total Program Attendance Total questions answered Total use of electronic and office resources Total use of library materials Dataset Description (FY16 & Beyond) New library cards issued Priority Grouping P4 Value is number of items used by customers in our branches One-hour sessions for instruction in basic literacy, ESL, or English for daily use in fiscal year P4 P4 Value is the annual count of all children's program attendance that is not included in Early Literacy or STEM programming Total number of pages printed or copied by MCPL customers in a fiscal year Information questions answered by staff via web, social media or letter P4 Senior Smartrip or senior/disabled Metrocard passes sold in libraries P4 Sessions on MCPL Alliance for Workplace Excellence (AWE) Early Literacy and School Readiness computers P4 Number of songs downloaded to personal devices by MCPL customers Value is total number of books recorded as read in SRP database in a given summer P4 Total attendance at Summer reading program (SRP) during the summer P4 Summer reading program (SRP) held during summer P4 Value is total number of sign ups for baby, children and teen Summer Reading Program P4 Value of the total number of people who attended programs geared towards teens and young adults Value is total number of valid library cards for children ages 13 or under Value is total number of hours that MCPL rooms were booked in the fiscal year Annual, system level totals for all programs held by MCPL P4 P4 P4 P4 P4 P4 P4 Value is the total number of reference questions answered in person and virtually Value is total annual website visits, database downloads, wifi use, computer sessions, AWE Early Literacy Workstations Value is the total annual count of all MCPL materials, including inhouse use, Interlibrary loan, holds, e-materials and song downloads, and materials checked out Value is total number of sessions in one of MCPL children specific databases Value is total number of visits to the library by outside educational groups in fiscal year P4 Value is total number of people coming into all MCPL branches in fiscal year Value is total number of visits to landing page for staff curated resources to help All Children Excel Number of web sessions for all MCPL branches P4 P4 Total public service hours open per month for whole system P5 Number of visits to MCPL website by month. Basketball open gym schedules P5 P1 Badminton open gym schedules P1 Page: 35 P4 P4 P4 P4 P4 # 464 465 466 467 468 469 470 471 472 473 474 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 Department Recreation Department Recreation Department Recreation Department Recreation Department Recreation Department Recreation Department Recreation Department Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Dataset Name (FY16 & Beyond) Open Gym General Dataset Description (FY16 & Beyond) General play - open gym schedules Priority Grouping P1 Open Gym Table Tennis Table tennis open gym schedule P1 Open Gym Volleyball Volleyball open gym schedules P1 Seasonal Recreation Programs MCRD Aquatics Centers A list of recreation programs Montgomery County are offering P1 Montgomery County Recreation Department Aquatics Centers P2 MCRD Community Centers MCRD Senior Centers Montgomery County Recreation Department Community Centers P2 Montgomery County Recreation Department Senior Centers P2 Geographic data: Enterprise Zones Geographic data: Lodging Geographic data: MARC Train Stations Geographic data: MC Government Facilities Geographic data: Places of Worship Geographic data: Senior Centers Geographic data: Shopping Centers Geographic data: YMCA Centers Geographic data: Zip Codes Wireless Access Points County Economic Development and State have designated 4 or 5 areas of the County as Enterprise Zones. hotels, hostels, suites for longer stay. P1 P1 MARC train stations. P1 DGS was planning to publish County facilities at some point. Is this the same thing? Places of worship in the County. P1 P1 Senior Centers managed by the County. P1 shopping centers. P1 YMCA centers P1 postal delivery areas defined by USPS. Zip codes with mailboxes only are not included. Wireless Access Points around the County P1 P1 Geographic data: Bikeways Geographic data: MARC Rail Lines Geographic data: METRO Rail Lines Geographic data: Park and Ride Lots Geographic data: Recreation Centers Geographic data: Regional Services Centers Fibernet Building Connections Geographic data: Board of Education Districts Geographic data: Building Footprints Geographic data: Municipalities Inventory of created Cable Content/Programs Geographic data: Golf Courses HelpDesk Tickets dedicated or on-street bikeways in the County P2 Freight and commuter rail line P2 WMATA Metro rail lines P2 Park and Ride Lots Map P2 Recreation Centers P2 Regional Services Centers Map P2 Buildings connected to Fibernet P3 The 5 Board of Education Districts P3 The building footprints, including sheds P3 Municipalities P3 Inventory of created Cable Content/Programs P3 The 9 public golf courses P4 IT Help Desk Tickets P4 Inventory of Enterprise provided mobile applications P4 Mobile Application Inventory Page: 36 # 495 Department Technology Services 496 Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services 497 498 499 500 501 502 503 504 Technology Services 505 Technology Services Technology Services Technology Services Technology Services Technology Services 506 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Technology Services Dataset Name (FY16 & Beyond) Active Directory Inventory of users, computers, email accounts County Printer Inventory Dataset Description (FY16 & Beyond) Inventory of number of users, computers, email accounts Priority Grouping P5 Inventory of Printers supported on the Enterprise Print Server P5 County Sharepoint sites supported Deployment Domain Inventory DHI inventory of Enterprise Databases Email Inventory Inventory of sharepoint sites supported P5 Inventory of VMGuests/VMHosts P5 DHI inventory of Enterprise Databases P5 Inventory of Email accounts P5 Enterprise Managed Public Safety Servers Enterprise Supported SAAS Applications Identity Management Inventory of objects and applications using IM Inventory of Applications using Enterprise CM Support Inventory of CIO Review Requests Inventory of Content Management Users Inventory of Created ADT Applications Inventory of DCM supplied mobile devices Inventory of Departments using Enterprise File Service Inventory of EHI Applications Inventory of GIS Applications Inventory of Radio Frequencies Inventory of Radio Towers used by the County Inventory of Servers Hosted in the datacenter Inventory of telephones lines/numbers IT Review Requests Inventory of Enterprise Managed Public Safety Servers P5 Inventory of Enterprise Supported SAAS applications P5 Inventory of Identity Management Objects P5 Inventory of Applications using Enterprise CM Service P5 Inventory of CIO Review Requests P5 Inventory of Content Management Users P5 Inventory of Created ADT Applications P5 Inventory of DCM supplied mobile devices P5 Inventory of Departments using Enterprise File Service P5 Inventory of EHI Applications P5 Inventory of GIS Applications P5 Inventory of Radio Frequencies used by the County P5 Inventory of Radio Towers used by the County P5 Inventory of Servers Hosted in the datacenter P5 Inventory of telephones lines/numbers P5 Inventory of IT Review Requests P5 IVR Applications Inventory of IVR Applications P5 MCCats Task Orders Inventory of MCCats Task Orders P5 Number of Potential Negative Information Security Events Against the County Patches Number of Potential Negative Information Security Events Against the County P5 Inventory of supplied seat machine patches P5 Portal Sites Inventory of Portal Sites P5 Radio Inventory Radio Inventory P5 Records Applications Inventory of Records Applications P5 Seat Machine Inventory Seat machine inventory by department; contains type of each machine, CPU speed, age, OS level, etc P5 Page: 37 # 525 Dataset Name (FY16 & Beyond) Servers backed up by the data center Telephone Inventory Dataset Description (FY16 & Beyond) Servers backed up by the data center Priority Grouping P5 Inventory of telephones and numbers P5 Tower Applications Inventory of Tower Applications P5 Parking Tickets Issued Traffic Count Data Data on parking tickets issued DOT maintains a database for all intersections where traffic volume counts have been performed Bus routes, schedules, fares Survey of county roadways pavement condition P1 P1 Monitoring on street parking space availability GIS-based parking facility data Pavement Condition Index (PCI) measures the relative condition of roadway Planned Neighborhood Tree Pruning schedule P2 P2 P2 528 529 Department Technology Services Technology Services Technology Services Transportation Transportation 530 531 Transportation Transportation 532 533 534 Transportation Transportation Transportation 535 Transportation 536 537 Transportation Transportation 538 Transportation 539 Transportation 540 Transportation 541 Transportation 542 Transportation 543 Transportation 544 Transportation 545 Transportation 546 547 Transportation Transportation Data sharing with WSSC Resurfacing and Utility Projects DOT Correspondence Log Geographic data: Storm operations Residential Sweeping Schedule Safe Routes to School (SRTS)-Related Citations Schools Under the Safe Routes to School Grant Program Sidewalk/Concrete Repair Schedule Adopt A Road Adopt a Spot Program 548 Transportation Beautification Award 549 Transportation 550 Transportation Leaf Collection Schedule Storm Road Closures 551 552 Transportation Transportation 553 Transportation 526 527 Bus Routes/Schedules E-roads biannual study with road ratings On-street Sensor Data Parking Facility Data Pavement Condition Index (PCI) Planned Neighborhood Tree Pruning Roadway Speed Data Safe Routes to School Grant School Survey Data Beautification Grant Carpool Data DOT Data Requested via MC311 Storm Drain Marking Program P2 P2 P2 DOT maintains a database for all roadway speed studies performed Surveys taken by parents about how their kids get to school and what factors are important to them in why they choose the mode of transport they use. Small grants of money used to beautify common areas of a location or community Future roadways resurfacing project and moratorium data P2 P2 DOT log of contact with the public in the form of email, letters and referrals from Council and the CEO's office Provide county residents progress concerning summer and winter storm activity Residential Sweeping Schedule P3 P3 P3 P3 P3 Number of Citations Given by MCPD Around Safe Routes to School Grant Schools P3 Grant program data P3 Sidewalk/Concrete Repair Schedule P3 Program for keeping roadsides clean The Adopt A Spot is a new program created this year by the Keep Montgomery County Beautiful Task Force. This program allows you to adopt a commonly owned area located within Montgomery County when you agree to make regular litter pick-ups at the site. This is a contest with awards given for the areas made most beautiful. It would include pictures of the areas as well as general locations Provide county residents scheduled leaf collection per area and subarea. Provide county residents information concerning road closures throughout the county data on carpooling from Commuter Services Requests from MC311 for data regarding DOT P4 P4 Program marking storm drains to discourage dumping. The program also logd the marker requests and the number of markers DOT provided to each requestor. P5 P4 P4 P4 P5 P5 Note: The full composition of these datasets will be further determined as the dataMontgomery team works with departments to prepare the datasets for publication. Page: 38 5.0 Maryland Public Information Act (MPIA) Requests The Open Data Act specifies that Public Information Act responses and certain information about the request will be published on a web portal. See Montgomery County Code § 2-159. A MPIA publishing workgroup led by an Assistant Chief Administrative Officer and including representatives from the Public Information Office, the County Attorney’s Office, the Department of Technology Services (DTS), as well as representatives from several other departments, was established. The workgroup developed the requirements and process for publishing MPIA responses. The published list on the dataMontgomery web site will have a link to a repository that will contain the MPIA response. Users will be able to look at the request information and then pull the full response from the repository. DTS developed the specifications for and created a tool for publishing MPIA requests on the County’s open data portal. The tool was announced to all departments and made available in May 2014. The first set of MPIA responses are planned to be published on the portal in July 2014. Subsequent responses will be available on the portal as they are posted. The MPIA Implementation process is documented in Appendix D of this document. Page: 39 Appendix A – openMontgomery Memorandum from CAO Page: 40 Page: 41 Appendix B – Dataset Scoring Methodology and Outreach The datasets were individually scored by the Chief Innovation Officer and the manager of CountyStat. The categories, six internally focused and six externally focused, conveyed between zero and ten points and are: Internal: • Is the dataset aligned with the department’s core function / Degree to which publishing this data furthers the core mission of the department? (1-10 points) • Is the dataset a direct or indirect source of a department’s Headline Performance Measure(s) and/or Supporting Measure(s)? (2 = No, 4 = Indirect/Supporting, 6 = Direct/Supporting, 8 = indirect/headline, 10 = direct/headline) • Will posting the data result in administrative time saved for a department(s)? (i.e. will they be able to stop spending time responding to requests for this particular information?) (No = 0, Maybe/Minimal = 5, Yes = 10) • Is the data already collected and readily accessible so as not to require new or additional business processes? (1 = significant effort, 5 = medium effort, 10 = minimal effort) • Is the data used across departments and does its publication facilitate collaboration? (No = 0, Yes = 5) • Will publishing this dataset enable the retirement of a legacy system or database? (No = 0, Yes = 5) External: • Is the data typically used when deciding policies that impact residents’ quality of life? (Never = 0, Sometimes = 5, Always = 10) • Will publishing this dataset allow a business or resident to perform a process more efficiently and/or effectively? (Doubtful = 0, Possibly = 5, Certainly = 10) • Is Montgomery County the only source of the data? (No = 0, Yes = 5) • Does the data contribute to civic engagement? (Doubtful = 0, Possibly = 5, Certainly = 10) • Does the data create economic opportunity? (No = 0, Maybe = 5, Yes = 10) • Will publishing this dataset make the department more accountable and/or responsive by improving/increasing the public's knowledge of its operation? (No = 0, Yes = 5) All scoring was conducted in as consistent a manner as possible. The externally focused scoring categories relied heavily on the public input. The internally focused categories looked to the headline measures CountyStat uses to measure departments. CountyStat facilitated meetings with each department to identify datasets and their internal usefulness. If a dataset demonstrated its usefulness to the public or for measuring internal performance, it invariably Page: 42 scored highly. This process was the first of its kind in the country. The scorecard has been requested by other jurisdictions as they embark on their own open data programs. Extensive outreach was conducted to provide all residents an opportunity to inform this process. Two Open Data Town Halls were held (one in Bethesda and one in Germantown) to give residents an opportunity to learn about dataMontgomery, speak with knowledgeable County staff, and provide their open data priorities. At the same time, a social media campaign was conducted using the hashtag #opendataMC to provide feedback opportunities to residents who could not make it to a live event. Also in the fall and spring targeted workshops were held on several focused topics: public safety data, transit data, and financial transparency data. For these workshops the County invited focus groups of active residents to provide feedback. For example, the Montgomery County Police Department identified active Neighborhood Watch captains and invited them to participate in a workshop on crime data. For financial transparency, the Montgomery County Civic Federation and the Montgomery County Taxpayers League identified representatives to participate. Finally, representatives from the DTS, our open data portal vendor, and the Chief Innovation Officer conducted a series of outreach presentations at area high schools to educate them on what open data is, how they can use it, and to find out what data is important to them. Due to the distributed nature of the scoring based on the variety of factors, if there was a consensus that scoring should be changed in a particular category the overall ranking would change little. The value of data stems from a multitude of factors. For a public sector entity that must respond to internal factors as well as the needs of constituents, these criteria appropriately reflect the value of data. Page: 43 Appendix C – Dataset Prioritization Count (by Department) FY16 & Beyond P2 P3 P4 P5 Grand Total 1 2 3 12 19 5 4 7 2 18 1 2 2 1 2 2 10 Correction and Rehabilitation 4 2 7 2 15 County Attorney 3 3 1 Department Board of Elections Currently Published Scheduled FY15 P1 1 Community Engagement Cluster Community Use of Public Facilities 2 Consumer Protection 3 County Executive's Office 1 2 4 Economic Development Emergency Management & Homeland Security 5 9 4 1 3 1 2 6 6 5 Employee Retirement Plans Environmental Protection 1 2 Ethics Commission Finance 5 General Services 1 Health & Human Services 1 Housing & Community Affairs 2 4 18 2 8 6 3 3 16 1 2 2 4 9 2 1 31 1 12 8 10 9 5 1 1 2 1 2 1 2 9 2 Intergovernmental Relations 1 Liquor Control 1 1 Management & Budget 6 6 Permitting Services 7 6 3 4 12 2 2 3 3 Police Department 1 1 1 1 2 3 2 33 49 2 4 4 10 1 14 13 6 51 1 1 12 3 5 1 Public Libraries 6 1 1 Recreation Department 20 1 2 2 7 4 2 2 11 1 Human Rights Public Information Office 7 3 Fire & Rescue Services Human Resources 5 3 44 2 49 9 6 3 Technology Services 10 33 10 6 5 3 33 100 Transportation 2 3 2 8 8 5 3 31 Grand Total 39 57 49 73 92 119 124 553 Page: 44 Appendix D – MPIA Response Publishing 1. Assumptions 1.1. Purpose is to publish MPIA responses that have a high data value 1.2. County’s MPIA processing – no change, remains decentralized 1.2.1. Each department (data owner) receives and responds to requests 1.2.2. Each department follows their own internal processes for compiling, redacting and validating data 1.3. Response to MPIA request may be directing requestor to dataMontgomery 1.4. FOIA requests are treated as MPIA requests 1.5. Only responses to written requests will be posted 2. Format – data published will be in same format as provided previously (DOC, XLS, PDF, TIFF, JPG, PST, etc.) 3. The County publish MPIA responses and MPIA Request Information on dataMontgomery 4. General Process 4.1. Department adds a request entry to the MPIA publishing application when the request has been determined to fall under the publishing guidelines under this plan and a response is ready to be posted 4.2. Upon completion of data collection validation process, Department adds files to MPIA publishing application that fulfill the request, enters MPIA Request Information, and sends requestor notice that response is available for download 4.3. Periodically (hourly) an automated process will transfer files and MPIA Request Information to dataMontgomery 5. Departmental organizational units that will post MPIA requests and responses 5.1. Community Engagement Cluster (CEC) 5.2. Community Use of Public Facilities (CUPF) 5.3. Consumer Protection (OCP) 5.4. County Council (CCL) 5.5. County Executive's Office (CEX) 5.6. Economic Development (DED) 5.7. Elections (BOE) 5.8. Environmental Protection (DEP) 5.9. Ethics Commission (ECM) 5.10. Finance (FIN) 5.11. General Services (DGS) 5.12. Health & Human Services (HHS) – Office of Public Health only 5.13. Housing and Community Affairs (HCA) 5.14. Human Resources (OHR) 5.15. Human Rights (HR) Page: 45 5.16. Intergovernmental Relations (IGR) 5.17. Liquor Control (LIQ) 5.18. Management and Budget Office (OMB) 5.19. Permitting Services (DPS) 5.20. Public Information (PIO) 5.21. Public Libraries (LIB) 5.22. Recreation (REC) 5.23. Technology Services (DTS) 5.24. Transportation (MCDOT) 6. Departments / organizational units which historically have sensitive data concerns will participate at a future date. 6.1. Board of Investment Trustees (BIT) 6.2. Correction & Rehabilitation (COR) 6.3. County Attorney's Office (CAT) 6.4. Emergency Management and Homeland Security (OEMHS) 6.5. Health & Human Services (HHS) – Other units 6.6. Fire and Rescue Services (FRS) 6.7. Police (POL) 7. Per MPIA, data containing the following MUST NOT be published • adoption records • welfare records • letters of reference • library circulation records • confidential gift to library or museum • retirement records • certain police records when requested for soliciting or marketing legal services • personnel records • student records • risk based capital records (insurance) • certain Maryland Transportation Authority records • higher education investment contracts • recorded images from automated monitoring systems • MVA records containing personal information • records pertaining to arrest warrants • certain Maryland Transit Administration records • Maryland Department of Natural Resources' records containing personal information • application for renewable energy credit certification or claims for credits • criminal surveillance images • medical and psychological information • sociological information per adopted regulation • commercial information • home address/telephone number of public employee • financial information of an individual • information about security of an information system • licensing records • records of a transportation contractor's suspected collusive or anticompetitive activity • notary publics Page: 46 • • • • license application containing social security numbers personal information about a person that maintain an alarm or security system records of senior citizen activities centers records the disclosure of which the department believes to be contrary to the public interest, because disclosure to the general public would constitute an unwarranted invasion of personal privacy 8. Other types of requests that will not be published 8.1. Requests limited to persons in interest 8.2. A response to a request, when the response is issued in connection with a court proceeding 8.3. Standard documents already published elsewhere 8.4. Bids, Responses to RFPs 8.5. Requests related to routine business processes, examples: (Plats, plans, use and occupancy certificates, etc.) 9. Types of requests that should be reviewed to include data on dataMontgomery, such as… 9.1. Counts of transactions processed, pending, denied, approved, by type, time period, location, etc. 9.2. Counts records 9.3. Other Counts 10. Process 10.1. Request is received by data owner 10.2. Clarify-negotiate data scope requested, if required 10.3. Retrieve, assemble (redact) data 10.4. Attorney review, if required 10.5. If meets criteria, 10.5.1. Post request information on MPIA publishing site 10.5.2. Post response on MPIA publishing site 10.5.3. Incremental partial responses may be posted, but not required 11. MPIA Request Information 11.1. Requestor Name 11.2. Requestor Organization 11.3. Request Description 11.4. Request intake 11.4.1. U.S. Mail 11.4.2. E-mail 11.4.3. Other 11.5. Lead Department 11.6. Data owning Department(s) 11.7. Date Response posted Page: 47
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