Open Data Operations Manual_FY14 Manual FY14

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Montgomery County Government

Open Data

Operations Manual

Department of Technology Services

Montgomery County Government, MD

Page: 2

VERSION DATE DESCRIPTION AUTHOR

1.0 9/18/2014 Initial Release Department of Technology Services,

Montgomery County Government

Page: 3

Table of Contents

Message from the County Executive ............................................................................................4

1.0 Introduction .......................................................................................................................5

1.1 About dataMontgomery.................................................................................................5

1.2 Scope ............................................................................................................................5

2.0 Policy Requirements .........................................................................................................6

2.1 The Montgomery County Open Data Act ......................................................................6

2.2 County Executive Policy................................................................................................6

3.0 Governance and Business Process ..................................................................................8

3.1 Open Data Program Governance and Staffing .............................................................8

3.2 Dataset Inventory Process ............................................................................................8

3.3 Establishing the Publishing Priority for Datasets.........................................................10

3.4 Revisions to Datasets and Priority Groupings.............................................................11

3.5 Policy for Dataset Changes or Removal .....................................................................12

3.6 Data Privacy................................................................................................................13

3.7 dataMontgomery Website Availability and Bandwidth.................................................13

4.0 Dataset Inventory and Publishing Schedule ...................................................................14

4.1 dataMontgomery Current State (through FY14)..........................................................14

4.1.1 Published Datasets .............................................................................................14

4.2 dataMontgomery FY15 Work Plan ..............................................................................16

4.2.1 Datasets Scheduled for Publication in FY15 .......................................................17

4.2.2 Open Data Initiative – dataMontgomery Taxonomy ............................................19

4.2.3 Open Data Initiative – Budget Book Electronic Publication.................................20

4.2.4 Open Data Initiative – Financial Transparency....................................................21

4.2.5 Open Data Initiative – CountyStat Performance Dashboard...............................21

4.3 dataMontgomery Inventory for FY16 and Beyond.......................................................22

5.0 Maryland Public Information Act (MPIA) Requests .........................................................39

Appendix A – openMontgomery Memorandum from CAO .........................................................40

Appendix B – Dataset Scoring Methodology and Outreach........................................................42

Appendix C – Dataset Prioritization Count (by Department).......................................................44

Appendix D – MPIA Response Publishing..................................................................................45

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Message from the County Executive

As County Executive I have made transparency one of my priorities and continually sought

ways to keep residents better informed. In response to the Montgomery County Open Data Act,

we have laid the groundwork for implementing a successful open data program by: creating an

open data website called dataMontgomery, which launched in December 2012; and leading a

collaborative effort across county government and with residents to determine our open data

priorities. All of these efforts have resulted in an inventory and plan that puts Montgomery

County on the forefront of the open data movement.

Our plan utilizes a precedent-setting method to inventory, prioritize and responsibly publish

datasets that is already becoming a model for other jurisdictions. This Operations Manual

includes annual updates, a taxonomy project, providing a user-friendly framework to assist with

easily finding datasets, and an outlook for future years. Our open data program also includes

groundbreaking initiatives such as:

• An electronic budget book application

• An interactive, data-driven dashboard of the County’s performance metrics

• A financial transparency suite, which will provide resident driven view of our finances

and budget

• A website that publishes Maryland Public Information Act responses

These initiatives are only the beginning. We’ve taken the lead as a transparent and responsive

government and have not let up. From local civic groups to national policy organizations like the

Sunlight Foundation, we are setting the tone for transparency not only in Maryland but across

the country.

Ike Leggett, County Executive

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1.0 Introduction

1.1 About dataMontgomery

A responsive and accountable County Government has long been among the County’s highest

priorities. On December 5, 2012, County Executive Isiah Leggett announced the

“openMontgomery” initiative. This announcement was in concert with the Open Data Bill 23-12

introduced by Councilmember Hans Riemer. The full Council approved Bill 23-12 on December

4, 2012, and thereby enacted what is now the Montgomery County Open Data Act (see

Montgomery County Code §§ 2-152 – 159), with an effective date of March 18, 2013. Together

these actions launched the dataMontgomery website as the County’s comprehensive single

source of data supporting a path to even greater transparency, accessibility and efficiency in the

future.

The dataMontgomery program seeks to provide residents and constituents with direct access to

County datasets in consumable formats, so they may be viewed, sorted and used in various

ways, including being potentially leveraged in the development of new applications and services

by interested parties. Providing this information offers the public an opportunity to review and

analyze raw data, and the opportunity to use it for a variety of purposes.

Link to the openMontgomery web portal: http://www.montgomerycountymd.gov/open/

Link to the dataMontgomery website: https://data.montgomerycountymd.gov/

1.2 Scope

Montgomery County has already made available many high value datasets though the

dataMontgomery website (https://data.montgomerycountymd.gov/). The Montgomery County

Government Open Data Operations Manual will document the additional County datasets that

are not yet available on the dataMontgomery website, but which will be published in the future.

This Operations Manual is available on Montgomery County’s openMontgomery web portal

(http://www.montgomerycountymd.gov/open/) and will be updated no later than July 15, 2015,

and every July 15th thereafter.

This Operations Manual has been prepared in compliance with the Open Data Act. The

Operations Manual is intended to be a comprehensive inventory of the public datasets

maintained by the Montgomery County Government as well as a commitment to make these

datasets publicly available by the publication dates specified in this document. This Operations

Manual is a living document and will be updated annually as additional datasets are identified

and released in compliance with the Open Data Act.

The scope of this document covers the implementation process for publishing datasets. The

implementation process is the governance, business processes around indentifying the datasets

in each department that are planned for publication and the list of candidate datasets for

publication. For information on technical publishing standards, please refer to the Montgomery

County Government Technical Standards Manual for Publishing a Public Data Set

(http://www.montgomerycountymd.gov/DTS/Resources/Files/dataMontgomeryDataPublishingTe

chnicalStandards.pdf).

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2.0 Policy Requirements

2.1 The Montgomery County Open Data Act

The Montgomery County Open Data Act, codified in Sections 2-152 – 2-159 of the Montgomery

County Code, sets a number of requirements for an Open Data Implementation Plan. As

detailed in Montgomery County Code Section 2-158(a), the plan must:

• Include a summary description of a public data set under the control of each agency on

or after the bill took effect;

• Prioritize the public data sets for inclusion on the single web portal on or before

December 31, 2018, under the standards adopted by the County; and

• Create a timeline for the inclusion on the single web portal.

If a public data set cannot be made available on the single web portal on or before December

31, 2018, this Plan must state the reason why the data set cannot be made available, and, to

the extent practicable, the date by which the agency in possession of the public data set

believes that it will be available on the single web portal. See Montgomery County Code § 2-

158(b).

Within 18 months after the Open Data Act took effect on March 13, 2013, the Chief

Administrative Officer must issue to the Executive and Council, via Method (2) regulation, an

Open Data Implementation Plan. See Montgomery County Code § 2-158(a). Subsequently, the

Open Data Implementation Plan must be updated annually by July 15, 2015 and every July 15

thereafter until all public data sets to be published have been made available through a single

web portal. See Montgomery County Code § 2-158(c).

Additionally, the Open Data Act also has a provision that covers Public Information Act

Responses. See Montgomery County Code § 2-159. The provision requires this Open Data

Implementation Plan to document which data elements are to be made available on the web

portal for each Maryland Public Information Act request and a schedule for implementation.

In accordance with the Open Data Act, the Open Data Implementation Plan specifes:

• “The list of public datasets will be described and maintained in the Operations Manual.”

See COMCOR 2.152.01.04(b).

• “A dataset publication timeline will be published in the Operations Manual, based on

Budgeted resources.” See COMCOR 2.152.01.04(d).

• “The Director will publish and maintain policy and process details for MPIA Publishing in

the Operations Manual.” See COMCOR 2.152.01.08(c).

• “On July 15, 2015, and every July 15 thereafter, the Director will publish an update to

the Open Data Operations Manual on the Open Data web portal.” See COMCOR

2.152.01.09(a).

2.2 County Executive Policy

One of the key initiatives of the current administration is to support an open government. This is

embodied in one of the provisions of the County Executive’s Mission Statement - “A Responsive

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and Accountable County Government”. The dataMontgomery program is a continuation of that

policy that is fully supported by the administration. On December 4, 2012, the Chief

Administrative Officer officially kicked off the initial survey of government datasets for all County

departments (see Appendix A) in conjunction with the initial rollout of the dataMontgomery

website. Finally, the ongoing governance and project implementation has the support and

guidance of the Chief Administrative Officer with an Assistant CAO chairing the

dataMontgomery Steering Committee.

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3.0 Governance and Business Process

3.1 Open Data Program Governance and Staffing

Montgomery County’s Department of Technology Services (DTS) has established a multi-

layered governance process for the Open Data project. The governance process used for this

project leverages the governance processes as defined in the County’s Enterprise Technology

IT Strategic Plan, Section 6: Governance, which can be viewed on-line on the Montgomery

County Government website under the Department of Technology – Strategic Plan

(http://www.montgomerycountymd.gov/dts/resources/files/ETSP6.pdf).

The Open Data Steering Committee is chaired by an Assistant Chief Administrative Officer and

consists of the Director of the Department of Technology Services, the Director of the Public

Information Office; the County’s Chief Innovation Officer (CInO); the CountyStat Manager; and a

liaison from the Office of the County Attorney. Generally, the Steering Committee meets on a

quarterly basis to review overall policy objectives and issues related to the County’s Open Data

program.

The Open Data Workgroup is chaired by the DTS’s Open Data Project Manager and consists of

representatives from the Department of Technology Services, the Public Information Office, the

Montgomery County Police Department, the County’s Innovation Program and CountyStat.

Generally, the Workgroup meets on a bi-monthly basis to review tactical issues with the

County’s Open Data program, including dataset identification, prioritization and publication.

DTS has formed a matrixed Open Data Project Team tasked with overseeing the execution of

the Open Data Implementation Plan. The DTS team consists of an Open Data Program

Manager, an Open Data Project Manager, project management staff from DTS Project

Management Office and technical staff from the DTS Enterprise Service Bus Team. The Project

Manager and project management staff generally work with the County’s Departments and

Agencies to identify and prepare datasets for publication. The technical staff works with

Departments to develop the programs to automate, wherever possible, the publication of the

Departmental datasets onto dataMontgomery. The Open Data Project Team is staffed at a level

to support the publication of new datasets and development of new Open Data Initiatives, as

detailed in Section 4 of this document, as well as the ongoing operations of the

dataMontgomery website.

Additionally, each County department has a Point of Contact (POC) who represents their

department in the process of indentifying, documenting and eventually publishing the data from

their department. All of the POCs have access to training and education on open data topics

and have become the leaders in their departments for this open data initiative. Please refer to

the next section of this document for more information on the data inventory process and the

POC’s vital role in support of this effort.

3.2 Dataset Inventory Process

Montgomery County has 28 Executive Branch departments, offices and agencies, which

collectively employ more than 600 applications, databases, and spreadsheets from which “data”

may be derived. Early efforts to collect datasets for inclusion on the open data platform

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included surveying departments on what they considered to be high value data, and researching

what information was requested most often by residents and the press via formal Maryland

Public Information Act (MPIA) requests.

However, in order to comply with the Open Data Act’s requirement for a full inventory of

government data, Montgomery County needed to develop a systematic approach to identify,

inventory, prioritize and queue up datasets for publication.

Each County Department was asked to identify a Point of Contact (POC) with whom the

dataMontgomery Workgroup would interface. One POC was identified per Department, and

assigned the responsibility of compiling the dataset inventory for their Department. The team

invested in each POC, educating them on open data concepts, joint data sharing and

sensitive/confidential data awareness through webinars and office hours. POCs could be either

technical or business people who own the data being proposed for publication. Monthly

meetings were held with all POCs to review expectations, answer questions, demonstrate the

value of open data, and educate them on different aspects of confidential and sensitive data.

Once the POCs were established, a team was put together to assist them with their inventorying

efforts. This team was comprised of CountyStat performance experts, the dataMontgomery

project manager, a dataMontgomery project lead and the Chief Innovation Officer.

CountyStat hosted individual brainstorming sessions with each department, and sometimes

individual divisions within larger departments, to draw out a list of dataset candidates. POCs

were encouraged to bring others from their department (if technical, bring a business person,

and vice versa). These brainstorming sessions used the following as jump-off points for

discussion: the department’s website (the core mission of the department plus any reports or

information posted there); the department’s annual performance plan document that lists its

Headline Performance Measures and other data; any existing inventory of systems,

applications, databases, etc.; the existing dataMontgomery web portal; and the open data web

portals of other governments. The outputs of these brainstorming sessions were captured and

fed back to departments to stimulate further data exploration within their department.

To facilitate the collection of dataset candidates, DTS created an online intake form for

departments to submit the dataset candidates developed based on the brainstorming sessions

and subsequent internal work. Initially, this form yielded over 300 dataset submissions. A Gap

Analysis was performed comparing submissions with department core function, systems, and

performance measures. After being notified of the Gap Analysis and follow-up meetings with

team members, departments submitted additional datasets. To date, over 500 datasets were

submitted for consideration.

At the same time as this internal view of data inventory was occurring, Montgomery County also

looked externally to our residents. Community outreach events were conducted where

residents could engage in conversations with County staff regarding the datasets that interested

them and the potential ways they could put the data to use. In promoting these Town Hall

events, presentations were made at many high schools to help engage youth in the process.

The feedback from these town halls was captured and reported out in the County’s Innovation

Program blog as well as Twitter. Also, some subject matter-specific workshops were held on

topics such as public safety and transit. For example, multiple Neighborhood Watch groups and

representatives from the Montgomery County Police Department (MCPD) met to discuss crime

data priorities. This feedback was captured and made part of the prioritization process.

The Dataset Inventory Process and timeline is summarized in the table below.

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3.3 Establishing the Publishing Priority for Datasets

Once all of the dataset candidates were collected and the outreach events were held, the

datasets were subjected to a quantitative prioritization process. The goal of the prioritization

process was to assign each dataset a “score” representing their value relative to each other.

Every dataset’s value was independently rated on twelve criteria, six “internal” and six

“external,” by CountyStat and the Chief Innovation Officer. Those criteria were:

Internal:

• Is the dataset aligned with the department’s core function / Degree to which publishing

this data furthers the core mission of the department?

• Is the dataset a direct or indirect source of a department’s Headline Performance

Measure(s) and/or Supporting Measure(s)?

• Will posting the data result in administrative time saved for a department(s)? (i.e. will

they be able to stop spending time responding to requests for this particular

information?)

• Is the data already collected and readily accessible so as not to require new or additional

business processes?

• Is the data used across departments and does its publication facilitate collaboration?

• Will publishing this dataset enable the retirement of a legacy system or database?

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External:

• Is the data typically used when deciding policies that impact residents’ quality of life?

• Will publishing this dataset allow a business or resident to perform a process more

efficiently and/or effectively?

• Is Montgomery County the only source of the data?

• Does the data contribute to civic engagement?

• Does the data create economic opportunity?

• Will publishing this dataset make the department more accountable and/or responsive

by improving/increasing the public's knowledge of its operation?

For additional information on the scoring values for prioritizing the datasets, the scoring

methodology used and outreach efforts related to prioritizing the datasets, please refer to

Appendix B of this document.

The result is a list that ranks the datasets in a manner that allows the CAO to manage the

inventory pipeline and get the highest value datasets published first. After scoring and ranking

the data sets, Montgomery County feels that this approach was effective in creating a well-

balanced pipeline that reflects the priorities of the government and the community.

Please note that there are number of factors that affect the priority ranking of a dataset. While

the value to residents is certainly a very significant factor in forming the priority ranking of a

dataset, there are other internal factors which also affect the ranking. For example, datasets

that improve the internal efficiency and communication within the government may rank higher.

Each dataset has been assigned a numerical score ranging from 0 to 100. Based on this

numerical score, the County has established the following 5 priority groupings:

• Group P1: Datasets ranked 80 and above

• Group P2: Datasets ranked 70 – 79

• Group P3: Datasets ranked 60 – 69

• Group P4: Datasets ranked 50 – 59

• Group P5: Datasets ranked 49 or lower

The priority groups will be used as a guideline in scheduling datasets for publication. As a

general rule, the datasets with higher rankings will be scheduled for publication before datasets

with lower rankings. However, there are certain factors which may lead to slight deviations in

scheduling by priority groups. For example, if a highly ranked dataset resides on a source

system scheduled for imminent replacement, publication of that dataset would likely be delayed

until the new system comes online to avoid “rework” in developing interfaces for publication. In

another example, if in the process of publishing of a highly ranked dataset it is discovered that

the required interfaces could also be easily leveraged to publish a companion lower ranked

dataset, then the decision will like be made to publish both datasets at the same time for

efficiency.



3.4 Revisions to Datasets and Priority Groupings

The list of datasets scheduled for publication on dataMontgomery is not a static list. As new IT

systems come online, the data contained in these systems will be inventoried and prioritized for

publication on dataMontgomery.

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The priority rankings for a dataset may also change over time. A dataset with a certain priority

ranking today may be repriotized with a new priority ranking based on changes to any of the

internal or external factors identified in Section 3.3, such as:

• A department may define a new headline measure that includes the dataset

• A department identifies cost savings or improved efficiency gained from publication of

the dataset

• A dataset used by only one department becomes valuable to multiple departments

• Citizens identify that publication of the dataset will make a positive impact on the

community

• Citizens or local businesses identify the dataset a creating an economic opportunity

Montgomery County will continue to solicit input from our citizens in a variety of ways, including:

• Public outreach events such as Town Halls, Hack-A-Thons, etc.

• Online feedback, including engageMontgomery

(link: http://engage.montgomerycountymd.gov/)

• Feedback solicited from the dataMontgomery website. At the bottom of the main page,

users are asked to “Suggest a Dataset” if they did not find they are looking for. These

requests are sent directly to the dataMontgomery project team.

3.5 Policy for Dataset Changes or Removal

Every dataset published on dataMontgomery must be reviewed and authorized by the

Department Head of the department owning the data prior to publication via a signed Dataset

Publication Agreement. Datasets with data impacting multiple departments must also be

authorized by the County’s Open Data Workgroup. As part of this agreement, the department

agrees to update and maintain the source data in order to keep it as accurate and useful as

possible.

For any structural changes required for a published dataset (adding or deleting data elements),

the owning department must complete a formal Change Order which modifies the original

Dataset Publication Agreement. This Change Order requires the same signature level authority

as the original agreement to publish the dataset.

In the event that a department can no longer maintain a published dataset, the department must

complete a formal Change Order to remove the dataset from dataMontgomery. This Change

Order requires the same signature level authority as the original agreement to publish the

dataset.

The goal of any successful open data program is to provide limitless access to all published

data. However, circumstances may dictate that a dataset should be removed from

dataMontgomery, such as data is found to be inaccurate or loses applicability/usability over

time. Any decision to remove a dataset from dataMontgomery will not be untaken lightly.

However, the County maintain the Right to Discontinue, as detailed in the Terms of Use,

Section 6.

(link: https://data.montgomerycountymd.gov/page/terms-of-use)

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3.6 Data Privacy

In the interest of government transparency and accountability, Montgomery County’s open data

program establishes the goal of publishing as much government data as can be published. But

what criterion are used to determine if a dataset is publishable and what safeguards are in place

to ensure that inappropriate information is not published?

First and foremost, any data that is protected by any personal privacy legislation (HIPAA, MPIA

etc.) will not be published on dataMontgomery. Additionally, any data collected by Montgomery

County where publication of the data might pose a public safety threat will not be published on

dataMontgomery. Please refer to Sections 7 & 8 of Appendix D – MPIA Response Publishing,

contained in this document, for a detailed listing of the types of information that must not be

made public.

The dataMontgomery team has implemented a number of safeguards designed to ensure that

this type of protected information is not published on the dataMontgomery website, including:

1. Every dataset containing data that has not been previously published on some other

platform must be reviewed by the Office of the County Attorney staff assigned to support

dataMontgomery. The legality of publishing the data in each dataset is part of this

review.

2. The dataMontgomery Steering Committee includes a member of the Office of the County

Attorney staff.

3. The dataMontgomery Workgroup includes a member of the Police Department staff.

4. Prior to publication, every new dataset must first be released onto a private development

area of dataMontgomery, where is must be reviewed and approved in writing by the

Director of the department owning the data, certifying that the dataset is ready for

publication.

3.7 dataMontgomery Website Availability and Bandwidth

The County has selected a leading cloud provider to host our single-source open data portal as

a cloud service. The vendor is responsible for maintiaining 24 x 7 website availability, with

minimal scheduled interruptions for internal maintenance. The vendor also is required to

provide sufficient bandwidth robust response times to dataMontgomery users.

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4.0 Dataset Inventory and Publishing Schedule

4.1 dataMontgomery Current State (through FY14)

In the 18 months since the Open Data act was enacted, Montgomery County’s dataMontgomery

team has led numerous activities supporting the County’s open data program, including:

• Public launch of the dataMontgomery website;

• Maintaining published datasets and keeping them current by refreshing the data

according to the published data update frequency period;

• Publishing over 20 additional datasets since the initial launch of the website in

December 2012;

• Conducting a comprehensive inventory of County datasets and prioritizing datasets for

future publication (please refer back to Section 3.2 of this document for more

information on the dataset inventory process and Section 3.3 of this document for more

information on the prioritization of datasets);

• Launching numerous Open Data Initiatives which rely initially on publishing data in raw

form; then extending the presentation of that data in ways that are easier to understand

and/or add to the goal of transparency and efficiency in government;

• Conducting outreach sessions to the general public to solicit feedback on what data is

valuable to residents. These outreach sessions include Town Hall sessions, data-

centric focus groups (e.g. neighborhood crime, financial data, etc.) and a Hackathon on

National Hacking Day;

• Conducting webinars promoting Montgomery County’s open data program and progress

to date; and

• Developing a Public Information Act Responses publishing tool.

Section 4.1.1 of this document details all datasets currently published on the dataMontgomery

website. Section 4.1.2 of this document describes an Open Data Initiative – Budget Book

Electronic Publication which will be launched at the end of FY14.

4.1.1 Published Datasets

Through the end of Fiscal Year 2014 (FY14), Montgomery County Government has made

available 39 datasets, representing 13 County Departments, on the dataMontgomery website

(https://data.montgomerycountymd.gov/). The County’s Fiscal Year runs from July 1 – June 30.

FY14 ended on June 30, 2014. These datasets, available today, are detailed in the table below.

Department Published

Dataset Name Published

Dataset Description Data Update

Frequency

1Board of Elections 2014 Early Voting Centers Map Map of 2014 early voting locations in

Montgomery County as selected October 21,

2013, subject to approval by the Maryland State

Board of Elections.

One time

submission

2Environmental

Protection Reported Sanitary Sewer

Overflows Sanitary sewer overflows reported to the

Department of Environmental Protection by the

Washington Suburban Sanitary Commission or

individuals in the County.

Daily

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Department Published

Dataset Name Published

Dataset Description Data Update

Frequency

3Finance Real Property Tax Rates Real property tax rate for 2012 Annually

4Finance Spending Disclosure – Fiscal

Year 2014 Summary information on payments made to

recipients (suppliers) that received $25,000 or

more in FY2011

One time

submission

8General Services Contracts Listing of all active County contracts Daily

9Health & Human

Services Food Inspection This dataset includes food inspection results for

non-mobile food establishments in Montgomery

County that have an active license.

Daily

10Human Resources Tuition Assistance This dataset includes a list of classes approved

and paid through the County tuition assistance

program, including the title and description of

the course, the school the course will be taken

at, the degree this class curriculum is a part of,

the Department and title of the requestor, the

dollar amount reimbursed to the employee.

Twice Annually

11Human Resources Employee Salaries Salary information for all active, permanent

employees of Montgomery County, MD as of

January 15, 2013.

Annually

12Intergovernmental

Relations Bills tracked by Montgomery

County during the legislative

session

This list only includes bills introduced in the

Senate or the House of Delegates during

regular session of the General Assembly. The

Office also tracks all local and bi-county bills

considered by the Montgomery County

Delegation, all bi-county bills considered by the

Prince George's County Delegation, and all bills

introduced during special sessions

Weekly (during

legislative

session)

13Liquor Control Alcoholic beverage license

violations This dataset includes alocohol violations as a

result fo sale to minor compliance checks,

routine inspections and enformacement efforts.

Monthly

14Management &

Budget Fiscal Year 2015 County

Executive Recommended

Operating Budget

Detailed line-item information for the County

Executive recommended FY2015 Operating

Budget

One time

submission

15Management &

Budget Fiscal Year 2015 County

Executive Recommended

Operating Budget – Internal

Service Funds

Internal Service Fund line-item budget data

included in the CE recommended operating

budget for FY2015. Internal Service Funds (ISF)

are proprietary funds used to record activity

(primarily goods and services) provided by one

department to other departments of the County

government on a cost-reimbursable basis.

One time

submission

16Management &

Budget Fiscal Year 2014 Approved

Operating Budget Detailed line-item information for the Council

approved FY2014 Operating Budget One time

submission

17Management &

Budget Fiscal Year 2014 Approved

Budget - Internal Service Funds Internal Service Fund line-item budget data

included in the approved operating budget for

FY2014. Internal Service Funds (ISF) are

proprietary funds used to record activity

(primarily goods and services) provided by one

department to other departments of the County

government on a cost-reimbursable basis.

One time

submission

18Management &

Budget Fiscal Year 2013 Approved

Operating Budget Detailed line-item information for the Council

approved FY2014 Operating Budget One time

submission

19Management &

Budget Fiscal Year 2013 Approved

Budget - Internal Service Funds Internal Service Fund line-item budget data

included in the approved operating budget for

FY2013. Internal Service Funds (ISF) are

proprietary funds used to record activity

(primarily goods and services) provided by one

department to other departments of the County

government on a cost-reimbursable basis.

One time

submission

20Permitting Services Public Right Of Way Permits Data for all Public Right of Way Permit

applications, including status and work

performed.

Daily

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Department Published

Dataset Name Published

Dataset Description Data Update

Frequency

21Permitting Services Electrical Business Licenses Data for all Electrical Business License Permit

applications. Daily

22Permitting Services Residential Permits Data for all Residential Building Permits issued

since 2000, including status and work

performed.

Daily

23Permitting Services Mechanical Permits Data for all Mechanical Permit applications,

including status and work performed Daily

24Permitting Services Electrical Building Permits Data for all Electrical Permit applications,

including status and work performed. Daily

25Permitting Services Commercial Permits Data for all Commercial Building Permits issued

since 2000, including status and work

performed.

Daily

26Permitting Services Demolition Permits Data for all Demolition Permit applications,

including status and work performed. Daily

27Public Information

Office 311 Requests All MC311 Service Requests received (via email

or phone) since July 1, 2012. Daily

28Technology Services Geographic Data: Health &

Human Services (HHS) Facilities Address and locations for Health & Human

Services (HHS) Facilities in Montgomery

County, MD.

Annually

29Technology Services Geographic Data: Library

Locations Locations of all Montgomery County, MD Public

Libraries. Annually

30Technology Services Geographic Data: Post Offices

Locations Address and Locations for Post Offices in

Montgomery County, MD. Annually

31Technology Services Cable Inspections This data set provides information on

inspections performed by the Montgomery

County Cable Office since September 1, 2010.

Quarterly

32Technology Services Cable Complaints This data set provides information on cable

complaints reported to Montgomery County, MD

Cable Office

Quarterly

33Technology Services Public Schools Locations Address and Locations of all Public Schools in

Montgomery County, MD. Annually

34Technology Services Fire Stations Locations Address and Locations for all Fire Stations in

Montgomery County, MD. Annually

35Technology Services Hospital Locations Address and Locations for Hospitals in

Montgomery County, MD and the immediate

vicinity.

Annually

36Technology Services Transmission Facilities

Application Status & Location Information on all transmission facility

applications (new tower or attachments) filed

with the Montgomery County Cable Office for

telecommunications and radio & TV

transmission sites, including the location of the

tower and the disposition of the application.

Quarterly

37Technology Services Election Polling Places - 2012 Geographic data: locations of election polling

places for the 2012 election One time

submission

38Transportation Parking Garage and Lot Locations Parking space inventory information for

Montgomery County Public Parking Facilities Monthly

39Transportation Parking Garage Space Availability "Real-time" parking space availability for

Montgomery County Public Parking Facilities.

Data includes only facilities equipped with

automated vehicle counting systems.

Every few

minutes

4.2 dataMontgomery FY15 Work Plan

Fiscal Year 2015 (FY15) runs from July 1, 2014 – June 30, 2015. Section 4.2.1 of this

document will detail the datasets scheduled for publication on the dataMontgomery website

during FY15. Sections 4.2.2 and 4.2.3 of this document describe several additional Open Data

Initiatives also scheduled for completion in FY15.

Page: 17

4.2.1 Datasets Scheduled for Publication in FY15

The FY15 workplan for the dataMontgomery team includes publishing 57 datasets. Datasets are

from the highest priority group, additional datasets for which preparations had been started, and

some datasets that are associated with the highest priority datasets scheduled to be published.

Please refer back to Section 3.2 of this document for more information on the dataset inventory

process and Section 3.3 of this document for more information on the prioritization of datasets,

including priority grouping.

The number of datasets scheduled to be published in FY15 is derived from the estimated

relative complexity (effort to publish) for each dataset, balanced with other dataMontgomery

initiatives, such as financial transparency, and the approved budgeted resources for

dataMontgomery.

The list of datasets scheduled for publication in FY15 is detailed in the table below. The table is

sorted by Department, then by priority (highest to lowest). The complete inventory of datasets is

published as a dataset on the dataMontgomery website.

(link: https://data.montgomerycountymd.gov/Community/dataMontgomery-Dataset-Publishing-

Plan/c3dr-fnib).

Department FY15 Scheduled

Dataset Name FY15 Scheduled

Description Priority

Grouping

40 Finance Spending Data County payment data (Note that any information that is

confidential under State or Federal law is excluded from

disclosure.)

41 Finance Spending Disclosure –

Fiscal Year 2015 The purpose of this Spending Disclosure dataset is to allow

the public to search and view summary information on

payments made to recipients (referred to as suppliers) that

received $25,000 or more in a fiscal year. Note that salary

and benefit payments to employees, pension payments to

retirees, and any information that is confidential under State

or Federal law is excluded from disclosure.

42 Health & Human

Services Births characteristics Birth characteristics by age, race, ethnicity, education,

prenatal care and birth outcomes P3

43 Health & Human

Services Mortality Rates/Population

Health Measures PHS Planning and Epidemiology receives an annual data file

of Montgomery County resident deaths registered with

Maryland Vital Statistics Administration. Using SAS analytic

software, HHS staff apply programs that standardize,

aggregate, and calculate rates for each cause of death

category consistent with state and national categories and by

subgroups based on age, gender, race and ethnicity

combinations.

44 Housing &

Community Affairs Housing Code

Enforcement Housing Code Enforcement case information, including

violations identified P1

45 Liquor Control Liquor Store Locations County retail stores with location, hours, inventory P1

46 Management &

Budget CIP Project Status Capital Improvement Project listing and current status P1

47 Management &

Budget Fiscal Year 2015

Approved Budget- Internal

Service Funds

This dataset includes the Internal Service Fund data included

in the annual operating budget. P1

48 Management &

Budget Fiscal Year 2015

Approved CIP Budget Capital Improvement Project Budget P1

49 Management &

Budget Fiscal Year 2015

Approved Operating

Budget

This dataset includes the Fiscal Year 2015 operating budget

for Montgomery County. P1

50 Management &

Budget Fiscal Year 2015 County

Executive Recommended

CIP Budget

Capital Improvement Project Recommended Budget P1

Page: 18

Department FY15 Scheduled

Dataset Name FY15 Scheduled

Description Priority

Grouping

51 Management &

Budget Fiscal Year 2016

Recommended Operating

Budget

This dataset includes the Fiscal Year 2016 County Executive

Recommended operating budget for Montgomery County. P1

52 Permitting

Services Agency Service Requests Complaints submitted to DPS for investigation and possible

enforcement P1

53 Permitting

Services Commercial Fast Track

Permits Commercial alteration permits issued through DPS' Fast

Track process P1

54 Permitting

Services Inspections Inspections performed for issued permits. P1

55 Permitting

Services Plan reviews Plan reviews completed by permit P1

56 Permitting

Services Special Protection Area

Review Data A Special Protection Area (SPA) is a geographic area

designated by the County Council which has high quality or

unusually sensitive water resources and environmental

features that would be threatened by proposed land

development if special water quality protection measures

were not applied. This dataset tracks reviews for

development in all SPAs

57 Permitting

Services Stormwater Management

Concept Information Data A stormwater management concept is a statement or

drawing, or both, describing the manner in which stormwater

runoff from a proposed development will be controlled to

minimize damage to neighboring properties and receiving

streams and to also prevent the discharge of pollutants into

surface waters.

58 Police Department Crime data Information would include crime data including type,

date/time, location, race, gender, and arrest information. It

would not include victim, suspect or investigative report

information.

59 Police Department Traffic Violations This dataset contains traffic violation information from all

electronic traffic violations issued in the County. any

information that can be used to uniquely identify the vehicle,

the vehicle owner or the officer issuing the violation will not

be published.

60 Public Information

Office Maryland Public

Information Act (MPIA)

Request Responses

A dataset containing responses that fulfill MPIA requests. In

addition to the responses, the dataset contains information

about who made the request and the department(s) fulfilling

the request.

61 Technology

Services dataMontgomery Dataset

Publishing Plan Complete listing of County datasets, including the owning

department and fiscal year schedule. P1

62 Technology

Services Geographic data:

Business Parks A business park is a number of businesses operating in

multiple buildings planned and developed as a group. P1

63 Technology

Services Geographic data: Bus

Stops, Metro Bus WMATA Metro Bus Stops P1

64 Technology

Services Geographic data:

Cemeteries All known cemetery locations P1

65 Technology

Services Geographic data: Census

Block Group The groupings of two or more Census Blocks P1

66 Technology

Services Geographic data: Census

Blocks The most basic population tabulation unit, typically

corresponding to a city block P1

67 Technology

Services Geographic data: Census

Tracts US Census Bureau defined population tabulation unit,

roughly 6000 residents to a Tract P1

68 Technology

Services Geographic data:

Colleges & Universities Locations of Colleges & Universities P1

69 Technology

Services Geographic data:

Congressional Districts in

Montgomery County

Districts for electing representatives to the US House of

Representatives P1

70 Technology

Services Geographic data:

Councilmember Districts The 5 Councilmember Districts of the County P1

71 Technology

Services Geographic data: County

Boundary The borders of Montgomery County P1

72 Technology

Services Geographic data:

Election Precincts Election Precincts Shape file P1

73 Technology

Services Geographic data: Federal

Government Facilities Locations of federal government facilities P1

74 Technology

Services Geographic data: Fire

Hydrants Sources: WSSC, City of Rockville. Extensive Quality Control

by MCFRS P1

75 Technology

Services Geographic data: Fire

Station Areas The regions that each fire station serves P1

Page: 19

Department FY15 Scheduled

Dataset Name FY15 Scheduled

Description Priority

Grouping

76 Technology

Services Geographic data:

Legislative Districts in

Montgomery County

State Legislative Districts falling inside Montgomery County P1

77 Technology

Services Geographic data: Metro

Stations METRO rail stations in the County P1

78 Technology

Services Geographic data:

Neighborhoods County Technology Services and Police are developing a set

of boundaries to delineate about 60 neighborhoods for the

County.

79 Technology

Services Geographic data: Parking

Districts Parking Districts in the County. P1

80 Technology

Services Geographic data: Parking

Lots Location of parking lots P1

81 Technology

Services Geographic data: Police

Beats Map of Montgomery County Police Beats. This is the second

level Police service areas geographical units. P1

82 Technology

Services Geographic data: Police

Districts The 6 Police Districts P1

83 Technology

Services Geographic data: Police

Reporting Area (PRA) Map of Montgomery County Police Reporting Areas. This is

the third level Police service areas geographical units. This

dataset provides information on police reporting area data for

the Montgomery County Police Department personnel to

quickly identify police reporting areas for unit deployment and

reporting purposes.

84 Technology

Services Geographic data: Police

Stations The 6 Police Stations P1

85 Technology

Services Geographic data: Private

Schools K-12 schools not run by MCPS. P1

86 Technology

Services Geographic data:

Recreation Service

Regions

Department of Recreation divides the County into service

Regions. P1

87 Technology

Services Geographic data:

Regional Services The 5 Regional Services areas of the County P1

88 Technology

Services Geographic data: State &

Municipal Facilities Buildings and facilities of the State or the cities. P1

89 Technology

Services Geographic data: Street

Centerlines Single-line representation of County roadways with hundred-

blocks & various service area ID's P1

90 Technology

Services Geographic data:

Swimming Pools, Public Swimming pools maintained and managed by Recreation

and Parks. P1

91 Technology

Services Geographic data:

Transportation Centers Major bus stops with bus bays and waiting areas P1

92 Technology

Services Geographic data: Urban

Districts Economic Development defines three urban areas --

Bethesda, Silver Spring and Wheaton in the County. P1

93 Technology

Services Geographic data: WSSC

Map Grids A base-map tiling system developed by WSSC for the two

county (PGC and MC) area that the bi-county public utility

serves. There are 678 tiles (each measures 6000' by 4000'

in Montgomery County.

94 Transportation Leafing Schedule Leafing Schedule: Posting Log P1

95 Transportation Parking Permit Rates Rates and statistics data P1

96 Transportation Ride On Service

Delays/Issues Ride on delays, service interruptions, etc P1

Note: The number and order of datasets published in FY15 may increase or decrease based on

the complexities and other factors encountered as detailed in Section 3.3 of this document.

4.2.2 Open Data Initiative – dataMontgomery Taxonomy

When publishing a dataset on the dataMontgomery website, each dataset may be assigned a

Category and a set of keywords (referred to as Topics) in order to facilitate logical search results

for users. Examples of Categories include: Community, Education, Financial, Geographic,

Government, etc. The keywords for Topic can be any free-form word or phrase to describe the

dataset. With over 500 datasets in the County’s dataset inventory, it is important to have a well

Page: 20

defined structure of Categories and consistency in the use of keywords associated with the

datasets.

Montgomery County’s Department of Public Libraries has volunteered librarian staff with digital

content and taxonomy experience to partner with the dataMontgomery team, review the

County’s dataset inventory and propose a system of logical Categories and keywords that will

best enable our residents to search and find datasets on the dataMontgomery website. This

initiative is scheduled to be completed and deployed to the dataMontgomery website in Fiscal

Year 2015.

4.2.3 Open Data Initiative – Budget Book Electronic Publication

Montgomery County’s Office of Management and Budget (OMB) produces 4 major publications

in a full Capital Budget Fiscal Year. These are:

• County Executive Recommended Operating Budget

• County Council Approved Operating Budget

• County Executive Recommended Capital Budget

• County Council Approved Capital Budget

Each of these is a large, bound paperback book detailed every aspect of the County budget.

Every year, OMB produced these books in paper copy and PDF formats (for display on the

County website). The process of preparing budget information was extremely time-consuming,

including activities such as aligning headers and footers, page numbering, fitting spreadsheets

and maps to a fixed paper size and maintaining legacy IT systems to support production and

publication. There was a lot of printing and reprinting, wasted paper and staff overtime.

Using the budget information already published on the dataMontgomery website, the County

worked with our open data vendor to develop a presentation format for the data that would

provide an enhanced view of the County budget and eliminate the need to publish the

paperback books. The first release of the Budget Book Electronic Publication is scheduled for

the summer 2014.

The goals established by OMB for the Budget Book Electronic Publication:

• Improved content – Additional maps, charts, spreadsheets and videos can be used to

aid the presentation of budget information. Unlike a book or a PDF file, the Electronic

Budget Book allows for improved context and an interactive experience with residents.

• Enhanced accessibility – Residents with disabilities (ADA compliance) and mobile

device users can easily access the information. Moreover, the information will be

searchable and user friendly.

• Reduced Overhead – OMB staff no longer need to use legacy processes and systems to

prepare for publication of a book, print shop time is no longer necessary, paper usage

will be greatly reduced

• Printable – All of the information in the Electronic Budget Book will be printable for those

who prefer their own paper copies. Most people will likely print out the section they are

interested, rather than the whole book.

Page: 21

4.2.4 Open Data Initiative – Financial Transparency

Many datasets published in their “raw form” can be easily displayed and understood by the

general public in a spreadsheet format or on a map. However, there are some more complex

datasets where a more sophisticated method of presentation would promote better

understanding of the data. Complex financial data, such as the raw data supporting the

County’s budgeting, spending and contracts would greatly benefit from an enhanced

presentation layer.

Montgomery County’s goal is to leverage the open data platform to provide data-driven, guided

views to government financial data. A development partnership was formed with our open data

vendor to create custom presentation layers with a guided view of budget, spending and

contracts data. More sophisticated users and application developers will still be able to access

this data in its “raw form” on dataMontgomery, as desired.

Three modules will be developed to create a guided, holistic view with downloadable data:

• Budget: showcasing multi-year views of our operating and capital improvement project

budgets, including recommended vs. approved budget comparisons, funding source

breakdowns and maps of currently funded projects with their current status.

• Spending: showing county payments on a granular level, in multi-faceted views such as

by department and expense type, with interactive trending graphs

• Contracts: highlighting payments to county vendors

This Open Data Initiative is an example that Montgomery County is progressing from just

showing our financial data to providing ways to:

• Promoting greater understanding of our data by educating users on how our data is

structured and how we budget and spend money

• Improving access to our data by providing a guided pictorial view of how the County is

budgeting and spending money

• Increasing interaction with residents and data users by providing multiple ways to access

data, including the tools required for data analysis and collaboration

The initial release of the Financial Transparency modules is scheduled for Fiscal Year 2015.

4.2.5 Open Data Initiative – CountyStat Performance Dashboard

CountyStat is a component of Montgomery County’s results-based accountability system that

promotes a culture of “managing for results”, while addressing one of the County Executive’s

priority objectives: “A Responsible and Accountable County Government”. As a component of

the County’s results-based accountability system, CountyStat requires decisions, actions, and

policies that are driven by the extensive use of data, qualitative and quantitative analysis, and

outcome-focused performance management.

Page: 22

CountyStat relies on the strategic use of data and analytics to monitor and improve the

performance, effectiveness, and efficiency of County services. All of the County’s executive

branch departments have developed performance plans, containing data-supported “headline

performance measures” that reflect each department’s core mission and strategies for how to

improve and optimize performance. These “headline performance measures” are documented

on the CountyStat website (http://www.montgomerycountymd.gov/countystat/) in the annual

performance reports (PDF format) and a performance dashboard based on data reported by

departments.

As Montgomery County moves more data online using the dataMontgomery website, it

becomes more critical to represent performance metrics using this published data rather than

quarterly summaries. Montgomery County has partnered with our open data vendor to replace

CountyStat’s current Performance Dashboard with a more interactive, data-driven

representation. The initial release of the CountyStat Performance Dashboard replacement is

scheduled for Fiscal Year 2015.

4.3 dataMontgomery Inventory for FY16 and Beyond

The prior sections of this document detailed the datasets already available on the

dataMontgomery website and the datasets scheduled for publication in the coming fiscal year.

The remaining datasets identified in the dataset inventory process are detailed in the table

below. These datasets are scheduled for publication in FY16 or later, based on their priority

rankings.

Datasets in the lowest priority categories will be evaluated to ensure resources expended to

publish the dataset are justified before they are scheduled for publication. It is expected that not

all datasets will be published.

The table is sorted by Department, then by priority (highest to lowest). The complete inventory

of datasets is published as a dataset on the dataMontgomery website.

(link: https://data.montgomerycountymd.gov/Community/dataMontgomery-Dataset-Publishing-

Plan/c3dr-fnib).

For a count of the total number of datasets in each priority grouping, by department, please

refer to Appendix C of this document.

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

97 Board of Elections Election calendar -

dates and deadlines Election calendar - dates and deadlines P2

98 Board of Elections General Ballot Question

Early, Election Day and

Absentee Results

Complete election results as certified, including early and absentee

votes as well as Election Day. P3

99 Board of Elections General Ballot Question

Results by Precinct Ballot Question Results by Precinct P3

100 Board of Elections BOE-EMS (Election

Management System) Polling Place and Poll worker Management System P4

101 Board of Elections General Election Early,

Election Day and

Absentee Results

This file contains complete election results as certified, including

early and absentee votes as well as Election Day. P4

102 Board of Elections General Election

Results by Precinct General Election Results by Precinct P4

103 Board of Elections BOE-Interactive Voice

Response (IVR) activity

logs

Activities logged in Interactive Voice Response System P5

Page: 23

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

104 Board of Elections Candidate filing

information Candidate filing information from state system P5

105 Board of Elections Election Judge training

classes Election Judge training class information P5

106 Board of Elections Election Judges Information about Election Judges such as demographic

information, number assigned and languages spoken. P5

107 Board of Elections Election records (polling

place and call center

data)

Election activity records (polling place and call center data) P5

108 Board of Elections Election Technical

Support Volunteer List Election Technical Support Volunteer Registration System

(ETSVRS) P5

109 Board of Elections Polling Place Lookup

Data Copy of street address file maintained for polling place lookup

purposes P5

110 Board of Elections Precinct Voter Counts Precinct Voter Counts P5

111 Board of Elections Provisional ballots Acceptance and rejection reasons for provisional ballots. P5

112 Board of Elections Voter Registration Data Data from state MDVOTERS system P5

113 Board of Elections Voter registration

transaction data Voter registration transaction data as generated from MDVOTERS

Monthly Statistical Reports P5

114 Board of Elections Voting equipment and

materials inventory Voting equipment and materials data P5

115 Community

Engagement

Cluster

Bethesda-Chevy Chase

Regional Services

Center - Calendar

Calendar of Events P2

116 Community

Engagement

Cluster

East County Regional

Service Center Location, hours of operation, services provided P2

117 Community

Engagement

Cluster

Office of Community

Partnerships - Gilchrist

Center

Gilchrist Center's Locations, Hours of Operation, Programs and

Services. P2

118 Community

Engagement

Cluster

Sidney Kramer

UpCounty Regional

Center

Location, hours of operation, services provided P2

119 Community

Engagement

Cluster

Silver Spring Regional

Center Location, hours of operation, services provided P2

120 Community

Engagement

Cluster

Bethesda-Chevy Chase

Regional Services

Center - Annual Reports

Annual Reports P3

121 Community

Engagement

Cluster

Commission for Women

Events Calendar of Events P3

122 Community

Engagement

Cluster

Geographic data:East

County Regional

Service Center

Eastern Montgomery Regional Center Information P3

123 Community

Engagement

Cluster

Office of Community

Partnerships - Volunteer

Center

Volunteer Center - Registered Agencies P3

124 Community

Engagement

Cluster

Bethesda-Chevy Chase

Regional Services

Center Location, hours

of operation, services

provided

Location, hours of operation, services provided P4

125 Community

Engagement

Cluster

Commission for Women

Annual Report of

Women's Legislative

Briefing

Commission for Women (CFW) Annual Report P4

126 Community

Engagement

Cluster

East County Regional

Service Center - East

County Citizens

Advisory Board

(ECCAB) Reports

East County Citizens Advisory Board (ECCAB) Reports P4

127 Community

Engagement

Cluster

MidCounty Regional

Center - Advisory

Boards and Committees

Advisory Boards and Committees P4

128 Community

Engagement

Cluster

MidCounty Regional

Center - Location, hours

of operation, services

provided

Location, hours of operation, services provided P4

Page: 24

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

129 Community

Engagement

Cluster

Sidney Kramer

UpCounty Regional

Services Center -

Upcounty Citizens

Advisory Board's Annual

Report

Upcounty Citizens Advisory Board's Annual Report P4

130 Community

Engagement

Cluster

Silver Spring Regional

Center - Citizen

Advisory Board Annual

Report

Citizen Advisory Board Annual Report P4

131 Community

Engagement

Cluster

Commission for Women

- Report on Single

Mothers and Poverty

Report on Single Mothers and Poverty P5

132 Community

Engagement

Cluster

Commission for Women

- Status of Women in

Montgomery

Status of Women in Montgomery P5

133 Community Use of

Public Facilities Available Public

Facilities List of all available public facilities with address P1

134 Community Use of

Public Facilities Community use in public

facilities All community use in public facilities including hours of use P1

135 Community Use of

Public Facilities School Childcare

Providers List of childcare providers in schools, including contact information P3

136 Community Use of

Public Facilities Cultural Schools using

Public Facilities List of Cultural schools using public facilities, including contact

information P4

137 Community Use of

Public Facilities Religious Group using

Public Facilities List of religious groups using public facilities, including group

contact information P4

138 Consumer

Protection Consumer Complaints Database for consumer complaints, includes complainant

information, merchant information, case identifiers, etc. All

consumer complaints are captured here. Also contains complaints

for common ownership communities, and mediation stand-alone

cases.

139 Consumer

Protection New Home Builder

Licenses The Office of Consumer Protection (OCP) licenses any builder or

anyone acting in the capacity of a building contractor who

constructs new homes in Montgomery County. This data consists

of all active new home builder license holders. OCP does not

license home improvement (ex. repair, remodeling, partial

replacement, addition, or modernization, of existing structure)

contractors.

140 Consumer

Protection Registration database -

Motor vehicle repair

(MVR) & Towing

This database contains registration information for Motor vehicle

repair and towing businesses. Data includes registrant's name and

contact information, business name and contact information, towing

storage facility location, and fee & license status.

141 Consumer

Protection Registrated Radio,

Television & Appliance

Repair and Installation

Database of Radio, Television & Appliance Repair and Installation

service providers in Montgomery County; records contain registrant

name and contact information, business name and contact

information; registration status and payment information

142 Consumer

Protection Second Hand Personal

Property Dealers

Licensing

This database contains licensee information for second hand

personal property dealers in Montgomery County. Data includes

licensee name and contact information, business name and contact

information, license status, payments and comments.

143 Consumer

Protection Civil Citation Tracking Excel spreadsheet tracking outcome of OCP issued citations. P3

144 Consumer

Protection Commission on

Common Ownership

Communities (CCOC)

Decisions

Decision summaries of Commission on Common Ownership

Communities (CCOC) cases. P4

145 Consumer

Protection Settlement Agreements OCP settlements agreements, primarily in paper form. P4

146 Consumer

Protection Consumer Protection

Inquiries Intranet based system to capture all telephone, walk-in, email

inquiries to OCP. Includes caller name and contact information,

reason for the contact and description.

147 Consumer

Protection Consumer Protection

Volunteers Database used to record volunteer's personal information,

assignments, office information, skills, emergency contacts, and

volunteer hours

148 Correction and

Rehabilitation Arrestees In Custody Names of inmates in custody P2

Page: 25

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

149 Correction and

Rehabilitation Average Daily Inmate

Population Average daily population for MCCF, MCDC, Pre-Release Services

(PRRS) and average caseload for pre-trial and probation.

Accumulated monthly with details and totals displayed in report and

graphic for last 5 calendar years

150 Correction and

Rehabilitation Diversion programming The Pre-Trial Unit provides diversion programming and this data will

be provided as part of the Average daily population data set. P2

151 Correction and

Rehabilitation Inmate programming Inmate programming information P2

152 Correction and

Rehabilitation Department of

Corrections Volunteer

opportunities

DOCR Volunteer information P3

153 Correction and

Rehabilitation Number of security

incidents in jail Number of inappropriate releases, number of escapes from Pre-

Release Services (PRRS), number of escapes returned to Pre-

Release Services (PRRS), number of inmate suicides, number of

jail escapes. This data is manually captured and is entered as a

whole number

154 Correction and

Rehabilitation Alternate Community

Services (ACS) data The names and number of hours for community service

organizations under the ACS program. P4

155 Correction and

Rehabilitation Daily booking totals The number of Daily booking totals in CRIMS system P4

156 Correction and

Rehabilitation Inmate visiting

hours/numbers of

visitors

Inmate visiting hours and rules. P4

157 Correction and

Rehabilitation Monthly jail inspection

data Shift Inspections P4

158 Correction and

Rehabilitation Number of prisoners

experiencing symptoms

of mental health issues

Prisoners experiencing symptoms of mental issues P4

159 Correction and

Rehabilitation Prison Rape Elimination

Act (PREA) allegations

and number of Prison

Rape Elimination Act

(PREA) substantiated

cases

Number of Prison Rape Elimination Act (PREA) allegations and

number of Prison Rape Elimination Act (PREA) substantiated

cases

160 Correction and

Rehabilitation Recidivism data DOCR Recidivism Study data P4

161 Correction and

Rehabilitation Alcohol class schedule Calendar of alcohol classes P5

162 Correction and

Rehabilitation Yearly Average Length

of inmate/arrestee Stay Yearly average length of inmate/arrestee stay data P5

163 County Attorney Case Appeals Statistics Appeals case wins/losses P2

164 County Attorney Code Enforcement List of Citations by department and code P2

165 County Attorney Litigation Case

Closeouts Summary of litigation case disposition P2

166 County Attorney Case status for open

and closed cases List case status by date, type and departments P3

167 County Attorney Debt Collection monthly

report Collection revenue data P3

168 County Attorney Workers' Compensation

monthly hearings Total numbers of hearings County Attorney attended. It is an

indicator of number of workers' compensation claims processed

each month.

169 County Attorney Child and Adult Services

caseloads Status and caseloads of Child and Adult Protective services P4

170 County Executive's

Office Boards, Committees

and Commissions Appointments made to Boards, Committees, and Commissions

(BCCs) by the County Executive, with confirmation by the County

Council.

171 County Executive's

Office CountyStat Follow-up

Items for Departments CountyStat Follow-up Items for Departments P2

172 County Executive's

Office Executive Regulations List of all Executive Orders adopted since 1997. P2

173 County Executive's

Office County Executive

Correspondence This dataset includes a list of written and electronic correspondence

received by the County Executive from external sources. P3

174 County Executive's

Office Executive Orders Actions ordered by the County Executive for County departments to

take specific actions. The orders generally direct County agencies

to take a single, specific actions such as the establishment of fire

lanes, residential parking permit areas, stop signs, no parking

areas, or the purchase of a parcel of land.

Page: 26

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

175 County Executive's

Office Internal Audit

Recommendations Implementation status of internal audit recommendations for

improving internal controls and programmatic operations P3

176 County Executive's

Office Public Hearings Public hearings to include, but not be limited to: the construction of

sidewalks; abandonment of public property; imposition of front-foot

benefit charges; code revisions; franchise amendments; and, the

constant yield tax rate.

177 County Executive's

Office County Executive Event

Requests Requests for County Executive participation in events P5

178 County Executive's

Office Disruptive Behavior

Orders This dataset includes an annual list of Disruptive Behaviors Orders

(person engaging in prohibited conduct in a public facility). P5

179 County Executive's

Office Innovation Programs Status of innovation projects P5

180 County Executive's

Office National Association of

Counties (NACo)

Achievement Awards

NACo awards received by Montgomery County for outstanding

programs P5

181 Economic

Development Business development

projects by type and

industry sector

Number of projects sorted by industry sector and type P1

182 Economic

Development Business Innovation

Network Tenants List of companies in the incubator network P1

183 Economic

Development DED Special Events Events, Seminars, Training P1

184 Economic

Development Economic Development

Fund Awards EDF Grant/Loan program is provides financial support to private

employers who retain and create jobs in Montgomery County,

especially high technology and manufacturing companies

185 Economic

Development Mentorship Program

Participants Mentorship program for new, small businesses P1

186 Economic

Development Agricultural Services

Annual Report Covers Agricultural Services' activities P2

187 Economic

Development Companies

headquartered in

Montgomery County

List of companies with 100 or more employees headquartered in the

county P2

188 Economic

Development Farm Directory List of farms included in the Farm Directory P2

189 Economic

Development Farmers Markets Addresses, hours and contacts for farmers markets P2

190 Economic

Development New Farmer Pilot

Program List of farms in the program P2

191 Economic

Development Number of Jobs created

and retained in the

county due to DED

assistance.

Job creation and retention outcomes of DED’s business

development projects.( P2

192 Economic

Development Top 250 Employers 250 largest employers in the county P2

193 Economic

Development Workforce Services A list of services provided by the Montgomery County Division of

Workforce Services to ensure that the county has a well-prepared,

educated, trained and adaptable workforce to meet the current and

future needs of business, and that the county's workforce has the

tools and resources to successfully compete in a global economy.

Workforce Services provided to job seekers and businesses

194 Economic

Development Workforce Services -

Youth Outcomes of the Services program provided the Youth by the

Montgomery county Division of Workforce Services. P2

195 Economic

Development Growth of county jobs

by Industrial sector. Number of jobs in the county by industrial sector. P3

196 Economic

Development Growth of county jobs

by occupation. Number of jobs by the type of occupation in the county. P3

197 Economic

Development Labor Force,

Employment,

Unemployment rate

Size of county labor force, estimates of resident employment and

unemployment rate. P3

198 Economic

Development Office vacancy rates Vacancy rates and rental statistics for commercial office space. P3

199 Emergency

Management &

Homeland Security

Hazardous Materials

Use Permit Chemical

Type and Quantity

This dataset is a listing of hazardous use material permit holders,

the types of chemicals they have, and the quantities. P2

200 Emergency

Management &

Homeland Security

Alert Montgomery Data Various statistics on Alert Montgomery including sign-ups and

device types. P3

Page: 27

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

201 Emergency

Management &

Homeland Security

Hazardous Materials

Use Permits Montgomery County Businesses with Active Hazardous Materials

Use Permits P3

202 Emergency

Management &

Homeland Security

Shelter Activation Status This dataset will connect the shelter data with the dataMontgomery

site to allow users to view information about shelters open during an

emergency when a shelter is activated

203 Emergency

Management &

Homeland Security

Alert Montgomery Alert

History A listing of email and text notifications sent out through the Alert

Montgomery system P4

204 Emergency

Management &

Homeland Security

Departmental

Emergency Support

Function

Responsibilities

This chart shows which departments have primary or support

responsibility for the county's Emergency Support Functions within

the county's Emergency Operations Plan

205 Emergency

Management &

Homeland Security

FEMA Disaster

Reimbursements A list of disasters in which Montgomery County received FEMA

reimbursements P5

206 Employee

Retirement Plans Retirement Savings

Plan (RSP) Participants Retirement Savings Plan (RSP) Participants Information P3

207 Employee

Retirement Plans Retirement Savings

Plan (RSP) Returns Retirement Savings Plan (RSP) Returns P3

208 Employee

Retirement Plans Deferred Compensation

Plan (DCP) Participants Deferred Compensation Plan (DCP) Participants P4

209 Employee

Retirement Plans Deferred Compensation

Plan (DCP) Returns Deferred Compensation Plan (DCP) Returns P4

210 Employee

Retirement Plans Employees' Retirement

System (ERS) Annuities Employees' Retirement System (ERS) Annuities P4

211 Employee

Retirement Plans Employees' Retirement

System (ERS)

Contributions

Employees' Retirement System (ERS) Contributions P4

212 Employee

Retirement Plans Employees' Retirement

System (ERS)

Expenses

Employees' Retirement System (ERS) Expenses P4

213 Employee

Retirement Plans Employees' Retirement

System (ERS) Returns ERS Returns P4

214 Environmental

Protection GIS Contour data Flood plain measurements P2

215 Environmental

Protection Water Quality This data is used to track conditions in our streams. A portion of

this data is used to meet MS4 permit requirements. P2

216 Environmental

Protection Geographic data:

Refuse & Recycling

service areas

Refuse and Recycling map of routes serviced by County contracted

licensed haulers. P3

217 Environmental

Protection High hazard dam data Monitors water level at the emergency dams P3

218 Environmental

Protection Recycling Public

Outreach and Education

Calendar and Events

Outreach and education on recycling-related topics: waste

reduction; reuse; recycling; grasscycling; composting; buying

recycled; etc.

219 Environmental

Protection Solid Waste Facility

Locations Name and address of each Solid Waste facility P3

220 Environmental

Protection Solid Waste Residential

Collection Day lookup Recycling and trash collection days by geographic area (up-county

would only show recycling) P3

221 Environmental

Protection Stream water level Event driven based on monitoring events P3

222 Environmental

Protection C EM (Continuous

Emissions Monitoring)

Emissions

Continuous emissions data from the Dickerson waste-to-energy

plant P4

223 Environmental

Protection Illegal Dumping Illegal dumping cases handled by the department P4

224 Environmental

Protection Rainscapes/Stream

Restoration Map Location of all stream restoration and Rainscapes projects in the

county P4

225 Environmental

Protection Solid Waste Customer

information Data specific to solid waste-related Service Requests P4

226 Environmental

Protection Transfer Station

Scalehouse Data Weights and load counts of different types of inbound and outbound

waste and recycled commodities that cross the truck scales at the

Shady Grove Processing Facility and Transfer Station and the

Recycling Center

Page: 28

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

227 Environmental

Protection Annual Business Waste

Reduction and

Recycling Report; and

Annual Multi-Family

Waste Reduction and

Recycling Report

All multi-family properties and a subgroup of non-residential

properties report annually information on their waste reduction,

recycling and refuse activities and infrastructure. Information is used

to assess recycling achievement and opportunities. Data is not

available in a useful form.

228 Environmental

Protection Dickerson Weather

Station Weather data from Dickerson P5

229 Environmental

Protection Rainscapes Rewards Types and location of rainscapes installed P5

230 Environmental

Protection Schedule of Solid Waste

Charges Schedule of breakdown of Solid Waste Charges sent to Treasury so

they know how to input the codes in the MUNIS system. P5

231 Environmental

Protection Stormwater facilities Inventory of stormwater facilities P5

232 Environmental

Protection Tonnage Revenue

Reconciliation The tonnage/revenue reconciliation verifies the proper recording of

tons and revenue between the Transfer Station software system

(Paradigm) and the Montgomery County general ledger (Oracle) by

month and year-to-date.

233 Ethics Commission General Outside

Employment Displays all Outside Employment approvals for non-police County

employees P3

234 Ethics Commission Lobbying Semi-Annual

Activity Reports Shows all expenses and revenues of registered lobbyists in

Montgomery County for a six-month period P3

235 Ethics Commission Outside Employment

approvals for

Montgomery County

Police

Displays all outside employment approvals obtained by County

police officers P3

236 Finance Property Tax Data Property Tax Data P2

237 Finance Bag Tax Store names, numbers of bags, revenue collected P3

238 Finance Property tax bill

payments Payment collected by property tax bill P3

239 Finance Property Tax Credits Property Tax Credits P3

240 Finance Risk Management Injury

Data Risk Management Corvel Data P3

241 Finance Comprehensive Annual

Financial Report Tables for publication P4

242 Finance Bonds Issued Bonds Issued P5

243 Finance County Take Home

Vehicles Take Home Vehicles that County employees use P5

244 Finance List of Risk

Management Volunteers Risk Management Volunteer Registration System P5

245 Fire & Rescue

Services Incident calls taken by

fire station units This dataset contains the monthly summary data indicating incident

occurred in each fire station response area. The summary data is

the incident count broken down by call type group for each fire

station response area.

246 Fire & Rescue

Services Fire Code Compliance &

Inspections Information on code compliance inspections, types of buildings,

hours P3

247 Fire & Rescue

Services Fire Safety Community

Outreach Information regarding personnel interaction with homeowners

regarding smoke detectors, batteries, P3

248 Fire & Rescue

Services Apparatus Location at

Fire Stations A map of the County with each fire station including what apparatus

is at each station P4

249 Fire & Rescue

Services Emergency Medical

Services (EMS)

Transportation Fee

Detailed monthly data regarding the EMS transportation fees to

include charges, receipts, insurance billing, self-pay amounts, YTD

total revenue.

250 Fire & Rescue

Services Child Car Seat Program Data on car seat program numbers to include # of car seats

installed, vouchers given, personnel hours P5

251 Fire & Rescue

Services Community Emergency

Response Training

(CERT)

Data on Community Emergency Response Training (CERT)

program, number of persons trained, etc P5

252 Fire & Rescue

Services Fire Apparatus Fuel

Usage Data on the usage of fuel by the department's fire apparatus P5

253 Fire & Rescue

Services SCBA Fit Test Information regarding who has completed a fit test for SCBA usage.

Every firefighter must complete the test. it also determines the size

mask each person wears.

254 General Services Active Solicitations Formal and informal open solicitation listing that are currently

advertised P1

255 General Services Awarded Solicitations Solicitations that resulted in a contract award P1

256 General Services Bid Tabulations Publically opened pricing received from vendors in response to an

Invitation for Bid P1

Page: 29

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

257 General Services Construction Contracts Active County construction contract listing P1

258 General Services Local Small Business

Reserve (LSBRP) Active

and Closed Solicitations

Formal and informal closed solicitation listing for Local Small

Business Reserve Program (LSBRP) with Active or Closed Status P1

259 General Services Minority, Female, and

Disabled Owned

Business

Active contracts for Minority, Female, and Disabled (MFD) owned

business and funds encumbered P1

260 General Services Small Business Reserve

Program (LSBRP)

Awarded Solicitations

Closed solicitations that resulted in a contract award for Local Small

Business Reserve Program (LSBRP) P1

261 General Services Small Business Reserve

Program (LSBRP)

Contracts

Active County Contracts resulted from a Local Small Business

Reserve Program (LSBRP) P1

262 General Services Closed Solicitations Formal and informal closed solicitation listing P2

263 General Services County Leases County lease listing - including both County as the tenant or as the

landlord P2

264 General Services Fleet - Equipment

Inventory Fleet equipment (vehicle) inventory and status (readiness) P2

265 General Services Fleet - Estimated

Greenhouse Gas

Emissions

Greenhouse Gas (GHG) emissions (derived based on fuel

consumption) P2

266 General Services Fleet - Fuel

Consumption Public and County fuel consumption by fuel type P2

267 General Services Fleet - Vehicle Class

Annual (Fiscal Year)

Summary

Summary information (average age, total quantity, miles driven, fuel

consumption, etc.) by vehicle class P2

268 General Services Living Wage Contracts Active contracts with living wage requirement (prime & services

other than construction contracts only) P2

269 General Services Non-Profit Contracts Active County non-profit contract listing P2

270 General Services Prevailing Wage

Contracts Active contracts with prevailing wage requirement (prime &

construction service Only) P2

271 General Services Utility Usage Utility usage for County facilities - including electricity, gas, water,

etc. P2

272 General Services County Facilities Listing of County maintained facilities P3

273 General Services County owned Property

Inventory County owned properties and associated real estate

expenditures/costs P3

274 General Services Facilities - Maintenance

Cost Facility maintenance cost P3

275 General Services Facilities - Property

Managers and Areas Property management areas and assigned managers P3

276 General Services Facilities - Work Order

by Trade Number of issued work orders by trade type P3

277 General Services Facilities - Work Order

Status Facilities work order Status P3

278 General Services Facilities - Work Order

Summary Number of issued work orders per facility P3

279 General Services Fleet - County Managed

Fuel Sites County managed fuel sites P3

280 General Services Fleet - Telematric

Electronic vehicle usage

data

Electronic vehicle usage data (summarized) P3

281 General Services County Printing/Copying

Paper Usage Paper Usage from Ricoh Multi-Function Printers P4

282 General Services Facilities - Generators Facilities with generators P4

283 General Services Record Management

Inventory Number of records in record management system by Department P5

284 Health & Human

Services Department of Health

and Human Services

(DHHS) Locations

Department of Health and Human Services (DHHS) service facilities

and hours P1

285 Health & Human

Services Medical Facilities Locations of clinics, program locations for medical and dental

services, Montgomery Cares clinics, Federal Qualified Health

Centers and hospitals/ERs

286 Health & Human

Services Community Health

Indicator Data Leading causes of death by age, race, ethnicity etc. P2

287 Health & Human

Services HHS Service Fees Fees for various DHHS program services P2

288 Health & Human

Services Licensed Child Care

Centers Licensed Child Care Centers P2

Page: 30

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

289 Health & Human

Services Licensed Nursing

Homes Matrix of Geocoded locations and attributes of nursing homes with

State score of 1-5 P2

290 Health & Human

Services Medical Facilities Locations and attributes of Montgomery Cares clinics, FQHCs and

hospitals/ERs P2

291 Health & Human

Services Affordable Care Act

(ACA) Health Insurance

Enrollment Sites

Locations, hours of operation for enrolling in health insurance under

Affordable Care Act P3

292 Health & Human

Services Licensed Swimming

Pools Licensed Swimming Pools include, public pools, spas, beaches and

spray attractions intended for recreational and therapeutic use.

Does not include private pools at a private single family residence.

293 Housing &

Community Affairs Moderately Priced

Dwelling Unit program

(MPDU)

Moderately Priced Dwelling Unit program administration P1

294 Housing &

Community Affairs Residential Rental

Licensing Rental licenses for multi-family, single family, condos, and

accessory apartments P1

295 Housing &

Community Affairs Housing Loans Housing development and rehab loans P3

296 Housing &

Community Affairs Landlord-Tenant Cases Complaints administered by Office of Landlord-Tenant Affairs

(OLTA). P3

297 Housing &

Community Affairs Rent Rate Survey Annual rent rate survey (and past surveys) P4

298 Human Resources Position Dashboard,

Position Inventory Vacant vs. filled positions, # of vacant positions, salaries associated

with each, open positions by department P1

299 Human Resources Recruitment Customer

Service Survey Applications for County positions, including limited demographic

information and customer service survey results. P1

300 Human Resources Personnel Management

Review Comprehensive review of general information concerning the size

and composition of the County government workforce P2

301 Human Resources County Recruitment

Year End Report Statistics related to the hiring process, including # of resumes

received, job announcements, new hires (FT/PT, merit vs temp),

average time to fill positions, number of hiring managers, etc.

302 Human Resources Interpreter Tracking

Database Multilingual use in the County, who speaks what language P3

303 Human Resources Employee Training Required and optional training completed by employee. P4

304 Human Resources Equal employment

opportunity (EEO)-1

Report

Demographics by Equal employment opportunity (EEO) categories,

including MLS P4

305 Human Resources Grievances Resolved

Before Reaching a Third

Party Neutral

Total number of grievances and those resolved before reaching a

third party neutral P4

306 Human Resources Health Benefits -

Healthcare Trend

History

Measures annual percentage change in health care claims costs

and compares to industry standard P4

307 Human Resources Job Classification

Report (Table IV) Inventory of most position classifications available in the County P4

308 Human Resources Management

Leadership Service

Demographic Report

Report, by various demographic measures, for Management

Leadership Service (MLS) employees. P4

309 Human Resources New Hire Report Demographic report of new County employees. P4

310 Human Resources Position Transactions

Report Database of position transactions, with position detail. Should also

include detail on when the transaction was received and

approved/denied by OMB and OHR

311 Human Resources Reduction In Force

(RIF) Position Tracking Tracks positions abolished and employees RIFed during a budget

cycle. P4

312 Human Resources County Management

Leadership Service

(MLS) Hiring Report

Demographics on new MLS hires. P5

313 Human Resources County Non-Competitive

Hiring List Master list of number of Disability Employment Initiatives, Non-

Competitive Hiring Process Hires P5

314 Human Resources County Supervisor

Positions List of all positions, including demographic descriptors, with names

of supervisees P5

315 Human Resources Direct Bill Employees',

Former Employees' and

Retirees Addresses

Addresses of employees/former employees who are direct billed for

group health benefits. P5

316 Human Resources Direct Bill Retirees

Addresses Addresses of retirees who are billed directly for group health

benefits P5

317 Human Resources Domestic Partners with

Health Coverage Group Health - list of domestic partners with health coverage P5

Page: 31

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

318 Human Resources Domestic Partners with

Vision Insurance Group Health - list of domestic partners with vision insurance P5

319 Human Resources Employees With

Temporary Promotions List of employees, with select demographic descriptors, who are in

temporary promotion status P5

320 Human Resources Essential Employees

List Master list of all essential employees in the County P5

321 Human Resources FMLA Requests by

Request Type FMLA requests by reason: family/self/domestic partner P5

322 Human Resources Group Health Plan

Enrollment Statistics

Report

Enrollment data, by plan, plan type (in-network, out of area),

member type, etc P5

323 Human Resources Group Health Plan

Valuation Group Health Plan valuation conducted by actuary P5

324 Human Resources Health Insurance Team

- Customer Care

Contacts

Details number of customer care contacts, by inquiry type. P5

325 Human Resources Hiring Preference

Report Number of vacancies, # of applicants/employees claiming hiring

preference and the rating of those employees/applicants P5

326 Human Resources List of Disabled Police

Officers Group Health - list of disabled police officers P5

327 Human Resources Local Government

Personnel Association

(LGPA) Report

Data compiled for County's annual submission to LGPA, includes

demographics, salary, hours, years to reach maximum salary, etc P5

328 Human Resources Lump Sum Award

Report Tracking report on all lump sum awards made to County employees P5

329 Human Resources Maryland Association of

Counties (MACo) Report Compilation of data, including job title, grade, min/max salary,

number of employees in a class, average base salary P5

330 Human Resources OMS/FROMS Drug Test

Reason Drug testing by precipitating event/reason P5

331 Human Resources OMS/FROMS Visit

Types Tracks visits to OMS/FROMS by reason for contact P5

332 Human Resources Performance

Management Reports Performance rating cycles, ratings (MLS, union, non-represented),

with select demographic descriptors P5

333 Human Resources Position

Dashboard/PMR

Dashboard,

Demographic

Information

Provides demographic information for Montgomery County

employees. P5

334 Human Resources Prudential Subscriber

List - Fraternal Order of

Police

Fraternal Order of Police (FOP) members with basic and optional

Prudential life insurance coverage P5

335 Human Resources Report of Disabled

Dependents Report of disabled dependents P5

336 Human Resources Retirement Code Audit

Report Inventory of retirement plan enrollment P5

337 Human Resources Separation and

Termination Report Report of number of County separations by reason. P5

338 Human Resources Sick Leave Balance

Report Sick Leave Balance Report P5

339 Human Resources State/County Employee

List State/County Employee List P5

340 Human Resources Stress Management

Team Activity and

Incidents

Inventory of stress management team activity and incidents P5

341 Human Resources Total number of Long

Term Disability LTD 1

and LTD 2 Subscribers

Active employees with LTD 1 and LTD 2 coverage P5

342 Human Resources Training Inventory and

Satisfaction Survey

Results

Total number of employees and percentage of those employees

who find the training helpful to their jobs P5

343 Human Resources Wage Equity Master list of demographic descriptives, including measures of

years of relevant experience in current position P5

344 Human Resources Work Hours and Sick

Leave Use by Union List of sick leaved used by bargaining unit P5

345 Human Rights Human Rights Calendar

of Events Committee on Hate Violence, Human Rights Commission, Inter-

Agency Fair Housing Coordination Group P3

346 Human Rights Human Rights

Complaints received Human Rights Complaints received P3

Page: 32

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

347 Human Rights Human Rights Customer

satisfaction survey

results

Customer Satisfaction Survey of the Human Rights Commission P5

348 Human Rights Human Rights Reports

to State and Federal

Governments

HRC reports for the state or federal government P5

349 Intergovernmental

Relations Bill positions and

statements Bill positions with links to written statements P3

350 Intergovernmental

Relations State Capital Projects Capital projects in Montgomery County in the State's fiscal year

budget P4

351 Intergovernmental

Relations State Operating Aid State aid to Montgomery County P4

352 Liquor Control Liquor Licensees Provide a list of current Liquor licensees P1

353 Liquor Control Special Order Fulfillment Log of last months time taken to fulfill special orders in days P2

354 Liquor Control DLC Product Purchases Items by department and category that have been purchase by DLC

, will display in case units only P3

355 Liquor Control DLC Sales Data

(warehouse and stores) A listing of sales data by item and department updated monthly P3

356 Liquor Control DLC Store Inventory

and sale items Provide a listing of inventory items that will display store quantity

and sale prices P3

357 Liquor Control DLC Inventory Cases

Sold (609 Report) Lists Cases sold by last 13 months for each item P4

358 Liquor Control DLC Product Licensee

Purchases Purchases in case units of items by licensee P4

359 Liquor Control DLC Inventory

Breakages / Waste A log of inventory breakages or waste P5

360 Management &

Budget Grant data Grants Database (Access / SQL Server) P2

361 Management &

Budget Internal Department

Content Management

System

OMB Internal Content Management System P5

362 Permitting

Services Gaithersburg

Commercial Building

Impact Taxes

Impact taxes for commercial permits in Gaithersburg P1

363 Permitting

Services Gaithersburg

Residential Building

Impact Taxes

Impact taxes for residential permits in Gaithersburg P1

364 Permitting

Services Rockville Residential

Building Impact Taxes Impact taxes for residential permits in Rockville P1

365 Permitting

Services Agricultural producers

Certificates Agricultural producers Certificates P2

366 Permitting

Services Floodplain Study A floodplain study is performed to establish the 100-year floodplain

limits within or near a development in order to preserve the natural

resources within the 100-year floodplain, to protect property and

persons, and to apply a unified, comprehensive approach to

floodplain management.

367 Permitting

Services Home Occupation

Certificates Certificates issued for the operation of a business in a residence P2

368 Permitting

Services Rockville Commercial

Building Impact Taxes Impact taxes for commercial permits in Rockville P2

369 Permitting

Services Bed & Breakfast

Lodging Certificates Licensed Bed and Breakfast Businesses P3

370 Permitting

Services Door to Door Vendors

License Licenses for vendors selling goods door to door P3

371 Permitting

Services Electrical Apprentice

Licenses Licenses issued to apprentice electricians P3

372 Permitting

Services Floodplain District

Permits Permits issued to control floodplain development P3

373 Permitting

Services Historic Area Work

Permits Permits issued for construction affecting historic homes P3

374 Permitting

Services Journeyman Electrician

Licenses Licenses issued to journeymen electricians P3

375 Permitting

Services Limited Duration Sign

Permits A limited duration sign permit is required for a non-permanent sign

that is either displayed on private property for more than 30 days, or

within the public right-of-way on weekends only or for a 14-day

period.

Page: 33

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

376 Permitting

Services Limited Electrical

Business Licenses Licenses issued to electrical businesses that are restricted to a

specific type of electrical work (e.g., signs, telephones, heating/air

conditioning) or to electrical work performed in a specific location

(e.g., on-site maintenance for apartment buildings)

377 Permitting

Services Master Electrician

Licenses Licenses issued to Master Electricians who may perform any type of

electrical work throughout the County P3

378 Permitting

Services Parking Standards

Waiver Dataset to track requests for waivers of parking requirements P3

379 Permitting

Services Regular Route Vendors

License Licenses for vendors selling goods on a regular route P3

380 Permitting

Services Sign Variance A sign variance is required when a proposed sign does not conform

to the requirements of the Montgomery County Zoning Ordinance

pertaining to the size of the sign or its location.

381 Permitting

Services Benefit Performance

Licenses Licenses issued for conducting benefit performances P4

382 Permitting

Services County Well Permits Permits issued for potable wells P4

383 Permitting

Services Fence Permits Permits issued for the construction of fences P4

384 Permitting

Services Fire Alarm Permits Permits issued for the installation of fire alarm systems P4

385 Permitting

Services Fire Protection Systems Permits issued for the installation of fire protection systems P4

386 Permitting

Services Limited Master

Electrician Licenses Licenses issued to Master Electricians that are restricted to specific

types of electrical work (e.g., heat/air conditioning, signs, or

telephones) or specific locations (e.g., apartment buildings)

387 Permitting

Services Non Conforming Use

Certificate Certificates issued for approval of a land use which existed prior to

the establishment of zoning in a geographic area, or a change in

zoning which makes the use no longer in compliance with the

Zoning Ordinance

388 Permitting

Services Sediment Control

Permits Permits issued to prevent sediment from leaving a construction site

during construction activity P4

389 Permitting

Services Sewage Disposal

Permits Permits issued to ensure that any septic system installed in the

County meets all current County and State standards P4

390 Permitting

Services Sewage Sludge

Utilization Licenses Licenses issued to any person or company engaged in the business

of cleaning and emptying septic tanks, holding tanks, privies or

other sewage disposal facilities

391 Permitting

Services Sign Permits Permits issued for the installation of an exterior sign P4

392 Permitting

Services Site Specific Vendors

License Licenses for vendors selling goods at a specific site P4

393 Permitting

Services Use & Occupancy

Certificates Certificates issued for approval of the space to be used prior to

opening any business in Montgomery County or inhabiting any

residential dwelling

394 Permitting

Services Floodplain Status

Request Floodplain information requests processed to determine if a planned

building or grading activity is within a 100-year floodplain P5

395 Permitting

Services Limited Duration Sign

Installer License License required to install a non-permanent sign that is either

displayed on private property for more than 30 days, or within the

public right-of-way on weekends only or for a 14-day period.

396 Permitting

Services Retaining Wall Permits Permits issued for the construction of a retaining wall P5

397 Permitting

Services Sign Installer License A Sign Installer License is a license issued by the Department of

Permitting Services (DPS) jointly to a business and a person

employed by the business that has completed training and passed

an examination on the current sign regulations.

398 Permitting

Services Soils Testing Process Percolation testing is the process of soils evaluation including

establishment of infiltration rates for soils that make up an area

intended for the installation of an initial septic system and

replacement septic systems.

399 Permitting

Services Special Exception Dataset to track DPS' business processes related to Special

Exceptions approved by the Board of Appeals P5

400 Police Department Crash Data Crash data minus Personally identifiable information (PII) P1

401 Police Department Police 911 center calls

for service Daily Computer-Aided Dispatch (CAD) calls information. Information

would include date, time, type of call and location. Would not

include caller information, including exact street address or contact

numbers. Also would not include officers assigned or units

available for a call.

402 Police Department CAD Response metrics Calls received, dispatched, response times... P2

Page: 34

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

403 Police Department Red light and speed

cameras location and certification data P2

404 Police Department Uniform Crime

Reporting Uniform Crime Reporting Data P2

405 Police Department Crime Summary reports Monthly breakdown of crime numbers by district and Central

Business Districts (CBD) P3

406 Police Department EJS Record

Management System

data subset ARSON

Fire Marshall statistical information P3

407 Police Department Juvenile Crime Data Juvenile Statistical Information P3

408 Police Department Animal Services Shelter

Information Shelter metrics P4

409 Police Department Pepco's Right-of-way

complaints/incidents Calls/Complaints that MCPD has received concerning illegal

trespass, suspicious and/or dangerous activities in the Pepco right-

of-way between Westlake Drive in West Bethesda and Piney

Meetinghouse Road in Potomac during the past 5 years

410 Public Information

Office County Website

Analytics County Website Analytics P5

411 Public Information

Office eSubscription Analytics govDelivery usage P5

412 Public Information

Office Social Media Analytics Social Media Analytics P5

413 Public Libraries Library Materials

Circulation Circulation of library materials by the entire system. P3

414 Public Libraries Library website

Statistics Value is total number of visits to MCPL website in a fiscal year P3

415 Public Libraries Senior program

attendance Value is annual attendance at all programs geared towards seniors P3

416 Public Libraries ACE GO! Kits circulation Value is total circulation of All Children Excel Go! Kits in fiscal year P4

417 Public Libraries Ages and Adult program

attendance Value is total attendance at programs not accounted for by ACE,

teen, or senior programs P4

418 Public Libraries All Children Excel

programs Programs for children that are not Early Literacy or Science

Technology Engineering Math based P4

419 Public Libraries Articles downloaded

from a database Value is total number of articles downloaded from MCPL databases P4

420 Public Libraries Books, audiobooks,

DVD, playaways, CDs

and magazines

borrowed

Value is the total number of physical items checked out by MCPL

customers in the fiscal year P4

421 Public Libraries Children Excel Early

Literacy Program

attendance

Value of annual attendance at All Children Excel Early Literacy

Programs that provide early literacy skills for Children and

caregivers

422 Public Libraries Children Excel Early

Literacy Programs Value for annual number of programs held throughout MCPL that

provide Early Literacy skills. P4

423 Public Libraries Children Excel STEM

program attendance Value of annual number of attendants at a Science, Technology,

Engineering and Math skills building program at MCPL P4

424 Public Libraries Children Excel STEM

programs Annual value for the total number of Science, Technology,

Engineering and Math programs hosted by MCPL P4

425 Public Libraries Circulation of Juvenile

Material Value is total number of physical and electronic material

downloaded that support All Children Excel P4

426 Public Libraries e-books and e-

audiobooks downloaded Value is the annual circulation of e-books and e-audiobooks by

MCPL customers P4

427 Public Libraries Hours of Children Excel

Discovery Room use Number of hours that MCPL All Children Excel Discovery Rooms for

Early Literacy and School Readiness were booked in the fiscal year P4

428 Public Libraries Hours of meeting room

use Value is the total number of meeting room hours booked by fiscal

year P4

429 Public Libraries In person questions

answered Value is number of questions answered by branch staff during a

fiscal year P4

430 Public Libraries Items borrowed through

holds system Value is number of items That customers put on hold, or had

transferred to their home branch P4

431 Public Libraries Items borrowed through

interlibrary loan Value is total number of items borrowed for customers through the

state network P4

432 Public Libraries Librarian visits to

schools and day care

centers

Value is the total number of visits by librarians to schools and day

care centers during fiscal year P4

433 Public Libraries Library Volunteer hours Volunteer hours contributed to MCPL in fiscal year P4

434 Public Libraries Logins to WIFI in

Libraries WIFI sessions customers initiated in Libraries P4

Page: 35

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

435 Public Libraries New library card

registrations New library cards issued P4

436 Public Libraries Number of items used Value is number of items used by customers in our branches P4

437 Public Libraries One-hour instruction in

basic literacy, ESL, or

English for daily use

One-hour sessions for instruction in basic literacy, ESL, or English

for daily use in fiscal year P4

438 Public Libraries Other All Children Excel

Program Attendance Value is the annual count of all children's program attendance that

is not included in Early Literacy or STEM programming P4

439 Public Libraries Pages printed or copied

by library customers Total number of pages printed or copied by MCPL customers in a

fiscal year P4

440 Public Libraries Questions via website,

email, chat, social media

or letters answered

Information questions answered by staff via web, social media or

letter P4

441 Public Libraries Senior Smartrip or

senior/disabled

Metrocard passes sold

Senior Smartrip or senior/disabled Metrocard passes sold in

libraries P4

442 Public Libraries Sessions on Alliance for

Workplace Excellence

(AWE) Early Literacy

Digital Learning stations

Sessions on MCPL Alliance for Workplace Excellence (AWE) Early

Literacy and School Readiness computers P4

443 Public Libraries Songs downloaded Number of songs downloaded to personal devices by MCPL

customers P4

444 Public Libraries Summer reading

program (SRP) books

read

Value is total number of books recorded as read in SRP database in

a given summer P4

445 Public Libraries Summer reading

program (SRP) program

attendance

Total attendance at Summer reading program (SRP) during the

summer P4

446 Public Libraries Summer reading

program (SRP)

programs held

Summer reading program (SRP) held during summer P4

447 Public Libraries Summer reading

program (SRP)

registration

Value is total number of sign ups for baby, children and teen

Summer Reading Program P4

448 Public Libraries Teen Program

Attendance Value of the total number of people who attended programs geared

towards teens and young adults P4

449 Public Libraries Total children' ™s

library cards registration Value is total number of valid library cards for children ages 13 or

under P4

450 Public Libraries Total Hours of Room

Bookings Value is total number of hours that MCPL rooms were booked in the

fiscal year P4

451 Public Libraries Total Program

Attendance Annual, system level totals for all programs held by MCPL P4

452 Public Libraries Total questions

answered Value is the total number of reference questions answered in

person and virtually P4

453 Public Libraries Total use of electronic

and office resources Value is total annual website visits, database downloads, wifi use,

computer sessions, AWE Early Literacy Workstations P4

454 Public Libraries Total use of library

materials Value is the total annual count of all MCPL materials, including in-

house use, Interlibrary loan, holds, e-materials and song

downloads, and materials checked out

455 Public Libraries Use of Children-specific

databases Value is total number of sessions in one of MCPL children specific

databases P4

456 Public Libraries Visits by schools and

day care centers to

branches

Value is total number of visits to the library by outside educational

groups in fiscal year P4

457 Public Libraries Visits to branches Value is total number of people coming into all MCPL branches in

fiscal year P4

458 Public Libraries Visits to MCPL Kidsite Value is total number of visits to landing page for staff curated

resources to help All Children Excel P4

459 Public Libraries Web Sessions on library

computers Number of web sessions for all MCPL branches P4

460 Public Libraries Total Public Service

Hours Total public service hours open per month for whole system P5

461 Public Libraries Website visits Number of visits to MCPL website by month. P5

462 Recreation

Department Open Gym - Basketball Basketball open gym schedules P1

463 Recreation

Department Open Gym Badminton Badminton open gym schedules P1

Page: 36

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

464 Recreation

Department Open Gym General General play - open gym schedules P1

465 Recreation

Department Open Gym Table Tennis Table tennis open gym schedule P1

466 Recreation

Department Open Gym Volleyball Volleyball open gym schedules P1

467 Recreation

Department Seasonal Recreation

Programs A list of recreation programs Montgomery County are offering P1

468 Recreation

Department MCRD Aquatics Centers Montgomery County Recreation Department Aquatics Centers P2

469 Recreation

Department MCRD Community

Centers Montgomery County Recreation Department Community Centers P2

470 Recreation

Department MCRD Senior Centers Montgomery County Recreation Department Senior Centers P2

471 Technology

Services Geographic data:

Enterprise Zones County Economic Development and State have designated 4 or 5

areas of the County as Enterprise Zones. P1

472 Technology

Services Geographic data:

Lodging hotels, hostels, suites for longer stay. P1

473 Technology

Services Geographic data:

MARC Train Stations MARC train stations. P1

474 Technology

Services Geographic data: MC

Government Facilities DGS was planning to publish County facilities at some point. Is this

the same thing? P1

475 Technology

Services Geographic data:

Places of Worship Places of worship in the County. P1

476 Technology

Services Geographic data:

Senior Centers Senior Centers managed by the County. P1

477 Technology

Services Geographic data:

Shopping Centers shopping centers. P1

478 Technology

Services Geographic data:

YMCA Centers YMCA centers P1

479 Technology

Services Geographic data: Zip

Codes postal delivery areas defined by USPS. Zip codes with mailboxes

only are not included. P1

480 Technology

Services Wireless Access Points Wireless Access Points around the County P1

481 Technology

Services Geographic data:

Bikeways dedicated or on-street bikeways in the County P2

482 Technology

Services Geographic data:

MARC Rail Lines Freight and commuter rail line P2

483 Technology

Services Geographic data:

METRO Rail Lines WMATA Metro rail lines P2

484 Technology

Services Geographic data: Park

and Ride Lots Park and Ride Lots Map P2

485 Technology

Services Geographic data:

Recreation Centers Recreation Centers P2

486 Technology

Services Geographic data:

Regional Services

Centers

Regional Services Centers Map P2

487 Technology

Services Fibernet Building

Connections Buildings connected to Fibernet P3

488 Technology

Services Geographic data:

Board of Education

Districts

The 5 Board of Education Districts P3

489 Technology

Services Geographic data:

Building Footprints The building footprints, including sheds P3

490 Technology

Services Geographic data:

Municipalities Municipalities P3

491 Technology

Services Inventory of created

Cable

Content/Programs

Inventory of created Cable Content/Programs P3

492 Technology

Services Geographic data: Golf

Courses The 9 public golf courses P4

493 Technology

Services HelpDesk Tickets IT Help Desk Tickets P4

494 Technology

Services Mobile Application

Inventory Inventory of Enterprise provided mobile applications P4

Page: 37

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

495 Technology

Services Active Directory

Inventory of users,

computers, email

accounts

Inventory of number of users, computers, email accounts P5

496 Technology

Services County Printer Inventory Inventory of Printers supported on the Enterprise Print Server P5

497 Technology

Services County Sharepoint sites

supported Inventory of sharepoint sites supported P5

498 Technology

Services Deployment Domain

Inventory Inventory of VMGuests/VMHosts P5

499 Technology

Services DHI inventory of

Enterprise Databases DHI inventory of Enterprise Databases P5

500 Technology

Services Email Inventory Inventory of Email accounts P5

501 Technology

Services Enterprise Managed

Public Safety Servers Inventory of Enterprise Managed Public Safety Servers P5

502 Technology

Services Enterprise Supported

SAAS Applications Inventory of Enterprise Supported SAAS applications P5

503 Technology

Services Identity Management

Inventory of objects and

applications using IM

Inventory of Identity Management Objects P5

504 Technology

Services Inventory of Applications

using Enterprise CM

Support

Inventory of Applications using Enterprise CM Service P5

505 Technology

Services Inventory of CIO Review

Requests Inventory of CIO Review Requests P5

506 Technology

Services Inventory of Content

Management Users Inventory of Content Management Users P5

507 Technology

Services Inventory of Created

ADT Applications Inventory of Created ADT Applications P5

508 Technology

Services Inventory of DCM

supplied mobile devices Inventory of DCM supplied mobile devices P5

509 Technology

Services Inventory of

Departments using

Enterprise File Service

Inventory of Departments using Enterprise File Service P5

510 Technology

Services Inventory of EHI

Applications Inventory of EHI Applications P5

511 Technology

Services Inventory of GIS

Applications Inventory of GIS Applications P5

512 Technology

Services Inventory of Radio

Frequencies Inventory of Radio Frequencies used by the County P5

513 Technology

Services Inventory of Radio

Towers used by the

County

Inventory of Radio Towers used by the County P5

514 Technology

Services Inventory of Servers

Hosted in the datacenter Inventory of Servers Hosted in the datacenter P5

515 Technology

Services Inventory of telephones

lines/numbers Inventory of telephones lines/numbers P5

516 Technology

Services IT Review Requests Inventory of IT Review Requests P5

517 Technology

Services IVR Applications Inventory of IVR Applications P5

518 Technology

Services MCCats Task Orders Inventory of MCCats Task Orders P5

519 Technology

Services Number of Potential

Negative Information

Security Events Against

the County

Number of Potential Negative Information Security Events Against

the County P5

520 Technology

Services Patches Inventory of supplied seat machine patches P5

521 Technology

Services Portal Sites Inventory of Portal Sites P5

522 Technology

Services Radio Inventory Radio Inventory P5

523 Technology

Services Records Applications Inventory of Records Applications P5

524 Technology

Services Seat Machine Inventory Seat machine inventory by department; contains type of each

machine, CPU speed, age, OS level, etc P5

Page: 38

Department Dataset Name

(FY16 & Beyond) Dataset Description

(FY16 & Beyond) Priority

Grouping

525 Technology

Services Servers backed up by

the data center Servers backed up by the data center P5

526 Technology

Services Telephone Inventory Inventory of telephones and numbers P5

527 Technology

Services Tower Applications Inventory of Tower Applications P5

528 Transportation Parking Tickets Issued Data on parking tickets issued P1

529 Transportation Traffic Count Data DOT maintains a database for all intersections where traffic volume

counts have been performed P1

530 Transportation Bus Routes/Schedules Bus routes, schedules, fares P2

531 Transportation E-roads biannual study

with road ratings Survey of county roadways pavement condition P2

532 Transportation On-street Sensor Data Monitoring on street parking space availability P2

533 Transportation Parking Facility Data GIS-based parking facility data P2

534 Transportation Pavement Condition

Index (PCI) Pavement Condition Index (PCI) measures the relative condition of

roadway P2

535 Transportation Planned Neighborhood

Tree Pruning Planned Neighborhood Tree Pruning schedule P2

536 Transportation Roadway Speed Data DOT maintains a database for all roadway speed studies performed P2

537 Transportation Safe Routes to School

Grant School Survey

Data

Surveys taken by parents about how their kids get to school and

what factors are important to them in why they choose the mode of

transport they use.

538 Transportation Beautification Grant Small grants of money used to beautify common areas of a location

or community P3

539 Transportation Data sharing with

WSSC Resurfacing and

Utility Projects

Future roadways resurfacing project and moratorium data P3

540 Transportation DOT Correspondence

Log DOT log of contact with the public in the form of email, letters and

referrals from Council and the CEO's office P3

541 Transportation Geographic data: Storm

operations Provide county residents progress concerning summer and winter

storm activity P3

542 Transportation Residential Sweeping

Schedule Residential Sweeping Schedule P3

543 Transportation Safe Routes to School

(SRTS)-Related

Citations

Number of Citations Given by MCPD Around Safe Routes to School

Grant Schools P3

544 Transportation Schools Under the Safe

Routes to School Grant

Program

Grant program data P3

545 Transportation Sidewalk/Concrete

Repair Schedule Sidewalk/Concrete Repair Schedule P3

546 Transportation Adopt A Road Program for keeping roadsides clean P4

547 Transportation Adopt a Spot Program The Adopt A Spot is a new program created this year by the Keep

Montgomery County Beautiful Task Force. This program allows you

to adopt a commonly owned area located within Montgomery

County when you agree to make regular litter pick-ups at the site.

548 Transportation Beautification Award This is a contest with awards given for the areas made most

beautiful. It would include pictures of the areas as well as general

locations

549 Transportation Leaf Collection

Schedule Provide county residents scheduled leaf collection per area and

subarea. P4

550 Transportation Storm Road Closures Provide county residents information concerning road closures

throughout the county P4

551 Transportation Carpool Data data on carpooling from Commuter Services P5

552 Transportation DOT Data Requested

via MC311 Requests from MC311 for data regarding DOT P5

553 Transportation Storm Drain Marking

Program Program marking storm drains to discourage dumping. The program

also logd the marker requests and the number of markers DOT

provided to each requestor.

Note: The full composition of these datasets will be further determined as the dataMontgomery

team works with departments to prepare the datasets for publication.

Page: 39

5.0 Maryland Public Information Act (MPIA) Requests

The Open Data Act specifies that Public Information Act responses and certain information

about the request will be published on a web portal. See Montgomery County Code § 2-159.

A MPIA publishing workgroup led by an Assistant Chief Administrative Officer and including

representatives from the Public Information Office, the County Attorney’s Office, the Department

of Technology Services (DTS), as well as representatives from several other departments, was

established. The workgroup developed the requirements and process for publishing MPIA

responses. The published list on the dataMontgomery web site will have a link to a repository

that will contain the MPIA response. Users will be able to look at the request information and

then pull the full response from the repository.

DTS developed the specifications for and created a tool for publishing MPIA requests on the

County’s open data portal. The tool was announced to all departments and made available in

May 2014. The first set of MPIA responses are planned to be published on the portal in July

2014. Subsequent responses will be available on the portal as they are posted.

The MPIA Implementation process is documented in Appendix D of this document.

Page: 40

Appendix A – openMontgomery Memorandum from CAO

Page: 41

Page: 42

Appendix B – Dataset Scoring Methodology and Outreach

The datasets were individually scored by the Chief Innovation Officer and the manager of

CountyStat. The categories, six internally focused and six externally focused, conveyed

between zero and ten points and are:

Internal:

• Is the dataset aligned with the department’s core function / Degree to which publishing

this data furthers the core mission of the department? (1-10 points)

• Is the dataset a direct or indirect source of a department’s Headline Performance

Measure(s) and/or Supporting Measure(s)? (2 = No, 4 = Indirect/Supporting, 6 =

Direct/Supporting, 8 = indirect/headline, 10 = direct/headline)

• Will posting the data result in administrative time saved for a department(s)?

(i.e. will they be able to stop spending time responding to requests for this particular

information?) (No = 0, Maybe/Minimal = 5, Yes = 10)

• Is the data already collected and readily accessible so as not to require new or additional

business processes? (1 = significant effort, 5 = medium effort, 10 = minimal effort)

• Is the data used across departments and does its publication facilitate collaboration?

(No = 0, Yes = 5)

• Will publishing this dataset enable the retirement of a legacy system or database?

(No = 0, Yes = 5)

External:

• Is the data typically used when deciding policies that impact residents’ quality of life?

(Never = 0, Sometimes = 5, Always = 10)

• Will publishing this dataset allow a business or resident to perform a process more

efficiently and/or effectively? (Doubtful = 0, Possibly = 5, Certainly = 10)

• Is Montgomery County the only source of the data? (No = 0, Yes = 5)

• Does the data contribute to civic engagement?

(Doubtful = 0, Possibly = 5, Certainly = 10)

• Does the data create economic opportunity? (No = 0, Maybe = 5, Yes = 10)

• Will publishing this dataset make the department more accountable and/or responsive

by improving/increasing the public's knowledge of its operation? (No = 0, Yes = 5)

All scoring was conducted in as consistent a manner as possible. The externally focused

scoring categories relied heavily on the public input. The internally focused categories looked to

the headline measures CountyStat uses to measure departments. CountyStat facilitated

meetings with each department to identify datasets and their internal usefulness. If a dataset

demonstrated its usefulness to the public or for measuring internal performance, it invariably

Page: 43

scored highly. This process was the first of its kind in the country. The scorecard has been

requested by other jurisdictions as they embark on their own open data programs.

Extensive outreach was conducted to provide all residents an opportunity to inform this process.

Two Open Data Town Halls were held (one in Bethesda and one in Germantown) to give

residents an opportunity to learn about dataMontgomery, speak with knowledgeable County

staff, and provide their open data priorities. At the same time, a social media campaign was

conducted using the hashtag #opendataMC to provide feedback opportunities to residents who

could not make it to a live event. Also in the fall and spring targeted workshops were held on

several focused topics: public safety data, transit data, and financial transparency data. For

these workshops the County invited focus groups of active residents to provide feedback. For

example, the Montgomery County Police Department identified active Neighborhood Watch

captains and invited them to participate in a workshop on crime data. For financial transparency,

the Montgomery County Civic Federation and the Montgomery County Taxpayers League

identified representatives to participate. Finally, representatives from the DTS, our open data

portal vendor, and the Chief Innovation Officer conducted a series of outreach presentations at

area high schools to educate them on what open data is, how they can use it, and to find out

what data is important to them.

Due to the distributed nature of the scoring based on the variety of factors, if there was a

consensus that scoring should be changed in a particular category the overall ranking would

change little. The value of data stems from a multitude of factors. For a public sector entity that

must respond to internal factors as well as the needs of constituents, these criteria appropriately

reflect the value of data.

Page: 44

Appendix C – Dataset Prioritization Count (by Department)

FY16 & Beyond

Department Currently

Published Scheduled

FY15 P1 P2 P3 P4 P5 Grand

Total

Board of Elections 1 1 2 3 12 19

Community Engagement Cluster 5 4 7 2 18

Community Use of Public

Facilities 2 1 2 5

Consumer Protection 3 2 1 2 2 10

Correction and Rehabilitation 4 2 7 2 15

County Attorney 3 3 1 7

County Executive's Office 1 2 4 4 11

Economic Development 5 9 4 18

Emergency Management &

Homeland Security 1 3 1 2 7

Employee Retirement Plans 2 6

Environmental Protection 1 2 6 5 6 20

Ethics Commission 3 3

Finance 5 2 1 4 1 3 16

Fire & Rescue Services 1 2 2 4 9

General Services 1 8 10 9 2 1 31

Health & Human Services 1 2 2 5 1 1 12

Housing & Community Affairs 1 2 2 1 6

Human Resources 2 2 1 2 9 33 49

Human Rights 2 2 4

Intergovernmental Relations 1 1 2

Liquor Control 1 1 1 1 3 2 1 10

Management & Budget 6 6 1 1 14

Permitting Services 7 6 3 4 12 13 6

Police Department 2 2 3 3 1 1 12

Public Information Office 1 1 3 5

Public Libraries 3 44 2

Recreation Department 6 3 9

Technology Services 10 33 10 6 5 3 33 100

Transportation 2 3 2 8 8 5 3 31

Grand Total 39 57 49 73 92 119 124 553

Page: 45

Appendix D – MPIA Response Publishing

1. Assumptions

1.1. Purpose is to publish MPIA responses that have a high data value

1.2. County’s MPIA processing – no change, remains decentralized

1.2.1. Each department (data owner) receives and responds to requests

1.2.2. Each department follows their own internal processes for compiling, redacting

and validating data

1.3. Response to MPIA request may be directing requestor to dataMontgomery

1.4. FOIA requests are treated as MPIA requests

1.5. Only responses to written requests will be posted

2. Format – data published will be in same format as provided previously

(DOC, XLS, PDF, TIFF, JPG, PST, etc.)

3. The County publish MPIA responses and MPIA Request Information on dataMontgomery

4. General Process

4.1. Department adds a request entry to the MPIA publishing application when the request

has been determined to fall under the publishing guidelines under this plan and a

response is ready to be posted

4.2. Upon completion of data collection validation process, Department adds files to MPIA

publishing application that fulfill the request, enters MPIA Request Information, and

sends requestor notice that response is available for download

4.3. Periodically (hourly) an automated process will transfer files and MPIA Request

Information to dataMontgomery

5. Departmental organizational units that will post MPIA requests and responses

5.1. Community Engagement Cluster (CEC)

5.2. Community Use of Public Facilities (CUPF)

5.3. Consumer Protection (OCP)

5.4. County Council (CCL)

5.5. County Executive's Office (CEX)

5.6. Economic Development (DED)

5.7. Elections (BOE)

5.8. Environmental Protection (DEP)

5.9. Ethics Commission (ECM)

5.10. Finance (FIN)

5.11. General Services (DGS)

5.12. Health & Human Services (HHS) – Office of Public Health only

5.13. Housing and Community Affairs (HCA)

5.14. Human Resources (OHR)

5.15. Human Rights (HR)

Page: 46

5.16. Intergovernmental Relations (IGR)

5.17. Liquor Control (LIQ)

5.18. Management and Budget Office (OMB)

5.19. Permitting Services (DPS)

5.20. Public Information (PIO)

5.21. Public Libraries (LIB)

5.22. Recreation (REC)

5.23. Technology Services (DTS)

5.24. Transportation (MCDOT)

6. Departments / organizational units which historically have sensitive data concerns will

participate at a future date.

6.1. Board of Investment Trustees (BIT)

6.2. Correction & Rehabilitation (COR)

6.3. County Attorney's Office (CAT)

6.4. Emergency Management and Homeland Security (OEMHS)

6.5. Health & Human Services (HHS) – Other units

6.6. Fire and Rescue Services (FRS)

6.7. Police (POL)

7. Per MPIA, data containing the following MUST NOT be published

• adoption records

• welfare records

• letters of reference

• library circulation records

• confidential gift to library or museum

• retirement records

• certain police records when requested for soliciting or marketing legal services

• personnel records

• student records

• risk based capital records (insurance)

• certain Maryland Transportation Authority records

• higher education investment contracts

• recorded images from automated monitoring systems

• MVA records containing personal information

• records pertaining to arrest warrants

• certain Maryland Transit Administration records

• Maryland Department of Natural Resources' records containing personal information

• application for renewable energy credit certification or claims for credits

• criminal surveillance images

• medical and psychological information

• sociological information per adopted regulation

• commercial information

• home address/telephone number of public employee

• financial information of an individual

• information about security of an information system

• licensing records

• records of a transportation contractor's suspected collusive or anticompetitive activity

• notary publics

Page: 47

• license application containing social security numbers

• personal information about a person that maintain an alarm or security system

• records of senior citizen activities centers

• records the disclosure of which the department believes to be contrary to the public

interest, because disclosure to the general public would constitute an unwarranted

invasion of personal privacy

8. Other types of requests that will not be published

8.1. Requests limited to persons in interest

8.2. A response to a request, when the response is issued in connection with a court

proceeding

8.3. Standard documents already published elsewhere

8.4. Bids, Responses to RFPs

8.5. Requests related to routine business processes, examples:

(Plats, plans, use and occupancy certificates, etc.)

9. Types of requests that should be reviewed to include data on dataMontgomery, such as…

9.1. Counts of transactions processed, pending, denied, approved, by type, time period,

location, etc.

9.2. Counts records

9.3. Other Counts

10. Process

10.1. Request is received by data owner

10.2. Clarify-negotiate data scope requested, if required

10.3. Retrieve, assemble (redact) data

10.4. Attorney review, if required

10.5. If meets criteria,

10.5.1. Post request information on MPIA publishing site

10.5.2. Post response on MPIA publishing site

10.5.3. Incremental partial responses may be posted, but not required

11. MPIA Request Information

11.1. Requestor Name

11.2. Requestor Organization

11.3. Request Description

11.4. Request intake

11.4.1. U.S. Mail

11.4.2. E-mail

11.4.3. Other

11.5. Lead Department

11.6. Data owning Department(s)

11.7. Date Response posted

Open Data Operations Manual_FY14 Manual FY14

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