PG Admission _2015 16_ R_Again_10June15x MP 456 2015 16 UEC

User Manual: MP-456

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Ujjain Engineering College, Ujjain. (MP) – 456 010
(Formerly Govt. Engineering College established in 1966 and declared autonomous by Govt. of M.P. in 1997)

PG ADMISSION PROCESS ~ 2015-16
Admission to ME/M.Tech courses shall be governed by the rules of RGPV, Bhopal whichever is
applicable and Technical Education & Skill Development Department, Govt. of Madhya Pradesh,
Bhopal.
3.1

Online Registration and Off Campus Counseling :

3.1.1

Registration : Online registration and payment of registration fee Rs. 750/- will be done
through www.uecu.ac.in as per schedule given in Table-2. This includes online registration
and non-refundable counseling fee.

3.1.1.1 The candidates will fill up the choice for course/branch in order of the preference which
shall not be changed during/after counseling. It is therefore suggested that the choice
should be given carefully and locked before payment of counseling fee. If candidate is
selected in any branch of any choice opted, upgradation in upper level of choices will be
possible only after his/her admission in the college. If candidate does not report for
admission his/her candidature will be cancelled. Please refer Table-1 for courses offered.
3.1.2

Off Campus Counseling : First round of Off Campus counseling will take place for
candidates with valid GATE Score. In case of equal GATE score of two or more candidates
rank will be decided in the basis of Date of Birth (order will get preference).

3.1.3

Submit online the scanned copy of GATE score card along with the application at the
time of registration.

3.1.2.1 Schedule of declaration of merit list is given in Table-2.
3.1.2.2 Course wise merit list and overall merit list shall be placed on Institute’s web site
www.uecu.ac.in through which candidate will have an idea of his/her standing for probable
admission in a particular branch. Candidates selected in different lists shall be provisionally
admitted as per schedule indicated in Table-2. Admission to waiting list (from overall merit
list) candidates shall be confirmed as the vacancy is created in respective courses.
3.1.2.3 If all the candidates will not take admission and seats remain vacant, further lists, if
available, shall be declared ?
3.1.2.4 Candidates of all the courses shall be required to deposit first year fee, at the time of
counseling for their admission, through demand draft in favour of Principal, Ujjain
Engineering College, Ujjain, payable at Ujjain. A detail of fee is given Table-3.
3.1.2.5 Reserved category seats will be converted to other category as per rule during the
counseling, if no candidate is available in that category.
3.1.2.6 If seats remain vacant after first round of counseling, second counseling will take place for
the Non GATE candidates. This shall be done on common merit of written test conducted
at the college. In the second counseling, all the available seats shall be presumed to be
under unreserved seats and the allotment shall be made accordingly on the basis of a joint
merit list of candidates of all categories.
3.1.2.7 If seats remain vacant after second counseling, third counseling will be college level
counseling on common merit basis in the sequence of valid GATE score, marks of written
test and degree percentage marks of qualifying examination ?

3.1.3

Cancellation of Admission : If a candidate gets his/her admission cancelled before
14/07/2015 i.e. prior to 7 days before the last date of admission 21/07/2015 then the amount
paid by candidate as admission fee will be refunded back after deduction 10% of one year
fee ? Only caution money shall be refunded to the candidates who cancel admission after
this period.

3.2

Admission of Selected Candidates :
List of candidates selected for admission in first round of counseling along with the overall
merit list will be displayed on college website. The candidate will be required to deposit
one year fee and complete the formalities for registration in the college as per the schedule.

3.2.1

If the candidate does not get registered within stipulated time, his/her candidature shall be
considered cancelled and the eligible candidates from the waiting lists will be offered
admission against vacant seats as per the schedule. Such candidates from the next list,
therefore, are required to report before stipulated time on the scheduled dates, failing which
their candidature will be treated as cancelled.

3.2.2

At the time of admission, the candidate can give choice of no upgradation of allotted
course/branch, if his/her first choice is not allotted. If no upgradation choice is not given by
the candidate, automatic upgradation of choices shall be performed during/after counseling
as per rule.

3.2.3

The candidate should report to the respective Head of Department of the Institute along with
following original documents, two photographs and two sets of attested photocopies of all
the documents, for the registration :(i)
(ii)
(iii)
(iv)
(v)

Original GATE Score Card
Proof of Date of Birth (like Certificate/Mark-sheet of HSC/HSSC Examination).
Qualifying Degree.
Mark-sheets of all the years of qualifying degree.
Caste Certificate (in case of SC/ST/OBC candidates as per formats given in
annexure).
(vi)
Candidates who have acquired B.E. degree from a self financed Institution (out of
M.P.) are required to ensure about AICTE approval of the Institute from the Head of
the concerned Institution.
(vii) Transfer Certificate and Character Certificate from the Principal of the College last
attended (may be submitted within 15 days after admission).
(viii) Migration Certificate (may be submitted within 15 days after admission).

3.3

Screening Test / Written Test / Counseling :
NO SEPARATE CALL LETTER WILL BE SENT TO THE CANDIDATES FOR
ATTENDING TEST. Information shall be available on web site www.uecu.ac.in of the
college. Applicants are required to visit college web site regularly during admission/
counseling period.
•

Changes in schedule, if any and all the results/lists and correspondence shall be placed on
official website of the institute www.uecu.ac.in on the admission portal.

•

Selected candidates shall need to deposit one year fee for admission as per schedule
otherwise their candidature will be cancelled and they will not be considered for further
lists/round of counseling except spot round.

•

Classes will start from 01st July’2015.

•

Last date of admission through college level counseling (spot round) is 21st July’2015.

•

Cancellation of Admission : If a candidate gets his/her admission cancelled before 14th
July’2015 i.e. prior to 7 days before the last date of admission (21/07/2015), then the
amount paid by candidate as admission fee will be refunded back after deducting 10% from
the amount of one semester fee deposited.

•

Only caution money shall be refunded to the candidates, who cancel admission after this
period (i.e. 14th July’2015).

*Online registration for Non GATE candidates will start on 22/06/2015 only for those branches in which
registration of GATE candidates will be less than number or seats available in those branches.

3.3.1

The candidates should report to the office of respective Head of the Department. No
TA/DA will be admissible for attending test.

3.3.2

The candidate, who has appeared this year in the qualifying examination, will also be
considered, for admission. However, if selected for admission, such candidate will be
admitted provisionally, subject to condition that :
(i)
(ii)

He/she will submit the original Mark-sheet / Degree of the qualifying examination
before 30/09/2015.
He/she will meet the eligibility criteria.

The classes for all PG courses (ME/M.Tech) will commence from 01st July’2015.
4.0

SCHOLARSHIPS :

Scholarship of Rs. 8,000/- per month is given to full time GATE qualified students admitted
to ME/M.Tech courses as per AICTE norms and approvals, if approved by AICTE, New Delhi.
Scholarship shall be provided by AICTE, New Delhi to the students by direct cash transfer for
which student shall need to register on AICTE web portal. Scholarship is paid only after it is
received from AICTE, New Delhi.
Table-1 : Courses Offered
Sr.
No.

Specialization

Eligibility

No. of
Seats

OBC SC

ME – Civil Engineering
Specialization in Computer Aided Structural
Design & Drafting)

BE / B.Tech
(Civil)

ME – Mechanical Engineering
Specialization in Industrial Engineering &
Management

Any Branch
of Engineering

ME – Elx. & Comm. Engg.
Specialization in Digital Communication

BE / B.Tech
(Elx. Comm.
Engineering)

M.Tech – Chemical Engineering
Specialization in Environmental Management)

Any Branch
of Engineering

Table-2 : Schedule for PG Admissions 2015-16

Sr.
No.
01 Date of Advertisement

Item

GATE
09.06.15

ME/M.Tech
Non-GATE
09.06.15

Online Registration begins through www.uecu.ac.in

09.06.15

22.06.15

Last date for on line registration

20.06.15

29.06.15

FIRST COUNSELLING :
Declaration of Course / Category wise merit list and first
04
selection list
05 Admission o candidates selected in first list

22.06.15

Declaration of second list if required

29.06.15

Admission of candidates selected in second list

04.07.15

Declaration of third list if required

06.07.15

Admission of candidates selected in third list

10.07.15

27.06.15
Not Applicable

SECOND COUNSELLING (if seats remain vacant after first counseling):
10
11
12

Written Test (only in courses where required)
Declaration of merit/waiting list on the basis of merit of
written test
Admission of selected Non-GATE candidates

10.07.15
Not Applicable

13.07.15
17.07.15

THIRD COUNSELLING (if seats remain vacant after second counseling):
13
14

Registration
Counseling and admission of selected candidates in spot
round

20.07.15

21.07.15

Table-3 : Details of Fee
Sr.
No.
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18

Institutional Fees
Tuition Fee
Registration, Identity Card etc.
Student Insurance
Training & Placement
Local examination & stationary
Group Insurance
Magazine
Medical Checkup
Student’s Union (Institutional)
Student’s Union (University)
Sports Fee
Cultural Fee
Literary Activities
Caution Money
Cooperative Store (Institute)
Enrolment Fee (Rs. 500 additional
for other state)
Student Welfare Fee
Portal Charges
TOTAL

Amount
(Rs.)

Sr.
No.

10,000/150/15/200/100/250/100/50/05/05/120/35/10/1’000/11/-

01
02
03
04
05
06
07
08

Hostel Fees

Amount
(Rs.)

Room Rent
Electricity Charges
Fan Rent
Water Charges
Admission Fee
Hostel Establishment Fee
Hostel Common Room Fee
Caution Money
TOTAL

1,000/600/300/120/100/200/100/500/2,920/-

150/100/50/12,351/-

Ujjain Engineering College, Ujjain. (MP) – 456 010
(Formerly Govt. Engineering College established in 1966 and declared autonomous by Govt. of M.P. in 1997)

PROCEDURE FOR PG SCHOLARSHIP (GATE)
01

Department office will fill up students detail in the prescribed format of AICTE with drop
down menu and submit the soft copy to PG section for uploading on AICTE web portal.
Student’s record in AICTE portal format will be submitted by PG section immediately after
the admission of students.

Students will visit the AICTE portal for PG scholarship GATE Direct Benefit Transfer (DBT)
Scheme and will get student ID. They will require permanent ID of the Institute.

Students will require to feed their details and documents like GATE score card, Cast
certificate in Central Govt. format, Income certificate, SBI S/B account pass book etc. on
AICTE Web Portal. They need to be very careful while filling up their details as any mistake
will lead to delay their scholarship. (Common problems are in IFST code, Bank detail, Cast
certificate and Income certificate).

Student’s details shall be verified by Course Coordinator and HOD. Verified list of students
with their student ID will be submitted to PG section for verification on AICTE Web portal.
Further students’ detail shall be verified by AICTE e-governance after that a bank beneficiary
code shall be generated.

An attendance register will be kept in HOD’s office for attendance of students, which will be
signed by the student every working day. Every student will be entitled 15 days leave in a
semester.

Head of the department shall assign a teaching assistantship of 8-10 hours per week to
students.

Monthly attendance of a regular student will be submitted to PG section by HOD before 05th
of every month. Students’ attendance detail shall be uploaded by department clerk in PG
section before 10th of every month.

University (RGPV) Ordinance No.8(A) Para-4.3 shall be applicable to define a regular
student for the second year of the course. For all other academic matters university ordinance
should be referred during the course of study.

Coordinator PG Courses
Copy to :(1)
(2)
(3)
(4)
(5)
(6)

Principal Office
All Head of Department (running PG Courses)
Coordinator PG Courses
Registrar Officer
PG Section
Account Section

Principal

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