Paper Vision Capture Desktop User Guide R75

User Manual: PaperVision Capture Desktop UserGuide R75

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PaperVision® Capture Desktop

User Guide
PaperVision Capture Desktop Release 75

February 2012

Information in this document is subject to change without notice and does not represent a commitment on the part of
Digitech Systems, Inc. The software described in this document is furnished under a license agreement or
nondisclosure agreement. The software may be used or copied only in accordance with the terms of the agreement.
It is against the law to copy the software on any medium except as specifically allowed in the license or
nondisclosure agreement. No part of this manual may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, for any purpose without the express written
permission of Digitech Systems, Inc.

Copyright © 2012 Digitech Systems, Inc. All rights reserved.
Printed in the United States of America.
PaperVision Capture Desktop, PaperVision Capture NOW!, and the Digitech Systems, Inc. logo
are trademarks of Digitech Systems, Inc.
PaperVision Enterprise, ImageSilo, and PaperVision Capture are registered trademarks of Digitech Systems, Inc.
Microsoft, Windows, Windows XP, and Vista are registered trademarks of Microsoft Corporation. All other
trademarks and registered trademarks are the property of their respective owners. The Microsoft Office User
Interface is subject to protection under U.S. and international intellectual property laws and is used by Digitech
Systems, Inc. under license from Microsoft.

PaperVision Capture Desktop contains portions of OCR code owned and copyrighted
by OpenText Corporation. All rights reserved.
PaperVision Capture Desktop contains portions of imaging code owned and copyrighted
by EMC Corporation. All rights reserved.

Digitech Systems, Inc.

8400 E. Crescent Parkway, Suite 500
Greenwood Village, CO 80111
Phone: 303.493.6900
Fax: 303.493.6979
www.digitechsystems.com

Table of Contents
Chapter 1 - Introduction..........................................................................................................5
System Requirements ..........................................................................................................5
Terminology........................................................................................................................7
Starting the Application ......................................................................................................9
FTP....................................................................................................................................14
Navigating the Workspace ................................................................................................14
PaperVision Capture Desktop Button Operations .............................................................24
New Batch Wizard ............................................................................................................30
Preferences ........................................................................................................................33
Hot Keys ...........................................................................................................................47
Chapter 2 - Home Page ..........................................................................................................52
Thumbnails Window .........................................................................................................52
Browse Batch Window .....................................................................................................53
Scanning Operations .........................................................................................................57
Document and Page Navigation ........................................................................................63
Indexing ............................................................................................................................64
Detail Sets .........................................................................................................................72
Basic and Advanced Indexing Properties..........................................................................73
Index Types and Formats ..................................................................................................83
OCR Zone Properties ........................................................................................................96
OCR Parsing .....................................................................................................................96
On the Fly Processing .....................................................................................................101
Mouse Functions .............................................................................................................109
Barcode Zone Configuration ...........................................................................................111
Supported Barcode Types ...............................................................................................118
OCR Zone Configuration ................................................................................................122
Zonal OCR Properties .....................................................................................................128
Job Configuration............................................................................................................132
Right-Click Operations ...................................................................................................146
Chapter 3 - Edit Page ...........................................................................................................148
Auto Import.....................................................................................................................149
Importing Images ............................................................................................................152
Adding a Document ........................................................................................................153
Inserting an Auto Document Break.................................................................................154
Removing a Document Break .........................................................................................154
Document History ...........................................................................................................155
Merging Like Documents ...............................................................................................155
Shuffling a Document to Duplex ....................................................................................156
Cutting and Pasting Pages ...............................................................................................157
Copying and Pasting Pages .............................................................................................159
Deleting a Single Page ....................................................................................................160
Deleting Pages ................................................................................................................161
Inverting Page Polarity....................................................................................................162
Inverting and Saving Page Polarity .................................................................................162
Rotating an Image 90° Clockwise ...................................................................................163
Rotating and Saving Pages ..............................................................................................163
Resetting Pages ...............................................................................................................164
Saving Pages ...................................................................................................................164
Miscellaneous Operations ...............................................................................................164

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Table of Contents
Chapter 4 - View Page .........................................................................................................167
Display ............................................................................................................................168
Scale ................................................................................................................................168
Zoom Operations ............................................................................................................168
Chapter 5 - Auto Process Page ............................................................................................170
Process Action (Starting/Stopping) .................................................................................171
Process Mode ..................................................................................................................173
Image Processing ............................................................................................................173
Barcode ...........................................................................................................................174
Zonal OCR ......................................................................................................................174
Full-Text OCR ................................................................................................................175
Exports ............................................................................................................................176
FTP..................................................................................................................................178
Chapter 6 - Image Processing .............................................................................................182
Configuring Image Processing Filters .............................................................................183
Image Processing Filters .................................................................................................190
Chapter 7 - Full-Text OCR .................................................................................................221
Configuring and Processing Full-Text OCR ...................................................................223
Testing Full-Text OCR Output .......................................................................................225
Supported Output File Types ..........................................................................................227
Chapter 8 - Custom Code Configuration ...........................................................................232
Custom Code Event Arguments ......................................................................................232
User-Defined Custom Code Generators ..........................................................................241
Digitech Systems' API ....................................................................................................246
Additional API Functions ...............................................................................................248
Enumerations ..................................................................................................................253
Match and Merge Wizard ...............................................................................................259
Chapter 9 - Exports ..............................................................................................................266
Export Custom Code Configuration................................................................................267
Export Definitions ...........................................................................................................269
ASCII with Images..........................................................................................................269
Hyland OnBase ...............................................................................................................276
Image Only......................................................................................................................281
ImageSilo/PVE XML ......................................................................................................287
LaserFiche .......................................................................................................................297
OTG RecordOut ..............................................................................................................302
PaperFlow .......................................................................................................................307
SharePoint .......................................................................................................................316
Content Types .................................................................................................................318
Chapter 10 - PaperVision Capture NOW! .........................................................................324
Appendix A - Additional Help Resources ..........................................................................329
Appendix B - Supported Countries/Languages (Groups)/Character Sets ......................330
Appendix C - PaperVision Capture NOW! Command Line Parameters .......................336

PaperVision® Capture Desktop User Guide

Chapter 1 - Introduction
PaperVision Capture Desktop performs document scanning, indexing, barcoding,
zonal OCR, image processing, and full-text OCR. The application provides an
intuitive graphical interface that enables you to scan, index, export, and FTP
documents; define barcode, image processing, and OCR zones; and, execute automated
processing tasks such as image processing, barcoding, and zonal/full-text OCR. Various fulltext OCR outputs are available including PDF, PaperFlow™, PaperVision® Enterprise, and
text outputs. Batches can be exported in various formats that are compatible with external
applications and web sites, such as PaperFlow, ImageSilo®, and Microsoft® SharePoint.

System Requirements
The following tables outline the minimum software requirements and recommended hardware
requirements for the PaperVision Capture Desktop application. PaperVision Capture Desktop
supports more than 300 ISIS-compatible scanners. Alternatively, PaperVision Capture
Desktop also supports the use of TWAIN drivers provided by your scanner manufacturer.

Minimum Software Requirements
Operating Systems

Windows XP SP3 or later (both 32- and 64-bit
operating systems supported)

.NET Framework

Version 3.5 SP1 or later

Windows Installer

Version 3.1 or later

Recommended Hardware Requirements
Processor

Current processor technology is recommended
(typically, not older than four years).

RAM

2 GB

Hard Disk Space

1200 MB

Minimum Screen Resolution

1024 x 768

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Maximum Image Sizes
This section outlines the approximate limits in image sizes that can be imported into
PaperVision Capture Desktop and processed through full-text OCR, zonal OCR, and image
processing tasks. The Thumbnails windows can handle substantially larger images.
Additionally, images only stored in memory or simply ingested by PaperVision Capture
Desktop (therefore not viewed in Thumbnails windows or processed through the Full-Text
OCR, Zonal OCR, or Image Processing tasks), can also be significantly larger in size.
DISCLAIMER – PLEASE READ!
These dimensions are provided only as estimates to identify size limits in importing,
viewing, and processing images in PaperVision Capture Desktop. Variations in
technical environments may cause maximum image sizes to fluctuate across systems.

Maximum Image Sizes (in Pixels)
Stored Images

10,000 x 10,000*
* These dimensions can be greater in
bitonal images.

Thumbnails

32,768 x 32,768

Image Processing

10,000 x 10,000*
* These dimensions can be greater in
bitonal images.

Full-Text OCR and Zonal OCR

32,000 (width) x 24,000 (height)
*These dimensions will vary at different
resolutions.

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Terminology
The following PaperVision Capture Desktop terminology will be used throughout this user
guide:
Batch
A batch is a collection of documents and their associated index name-value pairs.
Default Batch Path
The Default Batch Path is the local storage directory where PaperVision Capture Desktop
stores all captured images.
Detail Sets
Detail sets expand on the capabilities of standard index fields because they define "many-toone" relationships, which allow multiple sets of field data to reference a single document. In a
many-to-one relationship, an index field contains a value that references another field or set of
fields that contain unique values.
Document
A document is the equivalent of a file folder within a filing cabinet. A document holds all of
the pages for a given set of index values.
Image
An image is a visual representation of a picture or graphic, such as an electronic file with the
extensions .bmp, .jpg, or .tif.
Index
An index is a value that users apply to a document for reference and retrieval.
Job
A job is a defined process comprised of one or more manual or automated tasks (e.g.,
scanning, indexing, and exporting) through which batches are processed. Each batch is unique
by name.
On the Fly Processing
Image processing, barcode reading, and zonal OCR can be executed while you scan
documents. You can change the order in which these tasks are executed; however, image
processing must be executed first or last.
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Page
One or more images (files with extensions bmp, .jpg, and .tif,) comprise a single page within a
document. For example, a page can include the originally captured image and a manipulated
image after noise removal.
PaperVision Capture NOW!
PaperVision Capture NOW! is installed as a separate application in conjunction with
PaperVision Capture Desktop. The PaperVision Capture NOW! application enables you to
quickly scan and convert images to full-text PDF, image-only PDF, or multi-page TIFF files.
You can execute operations in PaperVision Capture NOW! in the standard graphical user
interface or via command line interface.

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Starting the Application
To launch the PaperVision Capture Desktop application, double-click the PaperVision
Capture Desktop
icon located on your desktop. Alternatively, you can select Start >
Programs > Digitech Systems > PaperVision Capture Desktop. The Start page will appear,
displaying the batch operations and the Get Started, FTP, Guidance and Resources, and Latest
News tabs.
Note:
The PaperVision Capture NOW! graphical user interface application (launched via the
PaperVision Capture NOW!
icon) and PaperVision Capture Desktop cannot be
run simultaneously on the same machine.

Start Page

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Get Started
Within the Get Started tab, you can insert links to your company's intranet, web site, training
forums, etc. To launch a video (.exe file) of PaperVision Capture Desktop's features and
operations, click the Tour of the PaperVision Capture Environment link. To view the
video, Adobe Flash Player 9 or later must be installed on your workstation. For a free
download of the latest Adobe Flash Player, visit http://www.adobe.com, and navigate to
Download > Adobe Flash Player.

Creating a New Job and Batch
In the Start Page, the New Batch
option launches the New Batch Wizard. The wizard
helps you create new jobs and batches to process your documents. See the New Batch
Wizard section for more information.

Opening an Existing Batch
In the Start Page, you can open any existing batch.
To open an existing batch:
1. Click the Open Batch

icon. The Open Batch grid opens.

Open Batch

Note:
Alternatively, you can highlight the batch in the Recent Batches list to open it.

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2. Select the batch.
•

Batches can be sorted by batch name, job name, number of docs/pages, directory
path, and last opened date.

•

Click a column header to sort the list in ascending or descending order, and the
sort order will be maintained for the duration of the user's session.

•

To reorder the columns, drag the column header to another location in the grid.

3. After selecting the batch, click OK. The Home Page appears, where you can execute
scanning, indexing, and other primary operations. See the Home Page chapter for
detailed information on all operations.
Note:
If another batch is currently open, you will be prompted to close the current
batch in order to open the new batch.

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Locating a Batch
In the Start Page, the Locate Batch operation enables you to find and open batches that are
stored in locations such as your local machine, network, or shared drive.
To locate a batch:
1. Click the Locate Batch

icon. The Windows Open dialog appears.

Open

2. Find the appropriate directory where the .PVCSBATCH file resides.
3. Highlight the .PVCSBATCH file, and then click Open. The located batch will appear in
the Recent Batches list.

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Recent Batches
From the PaperVision Capture Desktop Start Page, you can view the most recent batches that
you have created.

Recent Batches

To open a batch you have recently worked on but not yet processed, highlight the batch in the
Recent Batches list. The Home page will open, where you can resume scanning, indexing,
etc. documents. See the Home Page chapter for specific information on scanning, indexing,
and other document operations.

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Chapter 1 - Introduction

FTP
The FTP operation securely transfers your documents, images, and associated index values to
an FTP site. Before processing FTP, ensure the required FTP settings have been configured in
the PaperFlow or ImageSilo/PVE XML custom code generator wizard (Auto Process page >
Wizard > PaperFlow or ImageSilo/PVE XML). You can execute FTP from the Start Page,
PaperVision Capture Desktop Button, or from the Auto Process page. For detailed
instructions on the FTP operation, see the section on FTP in the Auto Process chapter.
Note:
For more information on PaperFlow or ImageSilo/PVE XML export configuration,
see the Exports chapter.

Latest News
The Latest News tab can hold your company's latest RSS feeds to provide updated
information on your company's products and technologies. To subscribe to an RSS feed, enter
the URL address, and then click the Enable RSS Feed button.

Navigating the Workspace
PaperVision Capture Desktop features an intuitive ribbon interface. Within each tab (page), a
large toolbar displays graphical representations of related operations, such as the Scanning
operations toolbar group in the Home page. To navigate to another page, simply click on the
tab name.
•

The Home page contains the application's primary scanning, indexing, document/page
navigation, zonal, on the fly processing, and mouse function operations.

•

The Edit page contains the document and page manipulation operations.

•

The View page contains display, scaling, and zoom operations.

•

The Auto Process page contains zonal OCR, barcoding, image processing, full-text
OCR, and export operations.

PaperVision Capture Desktop Ribbon

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Chapter 1 - Introduction

PaperVision Capture Desktop Button
The PaperVision Capture Desktop Button
is located in the upper left side of the
application and contains all batch operations and user preferences, such as system, display,
and import preferences. For detailed instructions on all operations, see the section on
PaperVision Capture Desktop Button Operations in this chapter.

PaperVision Capture Desktop Button Operations

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Chapter 1 - Introduction

Toolbar Groups and Drop-Down Menus
Within each page, related operations are grouped together in the main toolbar. Primary
operations, such as the Scan New Document operation, contain drop-down menu options such
as Scan Pages, Scan One Page, and Insert Pages Before/After. Once you select the Scan New
Document, Scan Pages, or Scan One Page operation, your selection will be retained as the
main operation in the Scanning toolbar group.

Scanning Toolbar Group and Drop-Down Menu

Quick Access Toolbar
The Quick Access Toolbar contains a set of commands that are independent of the currently
displayed page. You can customize this toolbar with commands that you commonly use in the
application.

Quick Access Toolbar

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Context Sensitive Pages
Context Sensitive pages appear when you select a certain type of operation in the Home and
Auto Process pages. For example, when you select the Config
icon in the IP toolbar
group in the Auto Process page, the IP Config context sensitive page opens where you can
configure, test, and apply IP filters.

IP Config Context Sensitive Page

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Expandable and Collapsible Properties
When you assign indexing properties (via the Indexing window in the Home page),
expandable and collapsible panel menus will appear. Additionally, these panel menus will
appear when you modify job settings in the Home Page. The Show/Hide Advanced
Configuration link in the lower right corner enables you to toggle between basic and advanced
settings for index and job properties. If you generally assign only basic indexing properties,
such as index name, type, format, predefined values, etc., you may not need to view the
advanced settings. Advanced index properties include index verification search strings and
regular expressions; barcode and OCR parsing; and, custom code events. Advanced job
properties include custom code configuration and Merge Like Documents settings.

Basic Index Properties

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Advanced Index Properties

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Flyout Windows
When you apply zones (via the Manage Zones

operation) or regions (via the Region

mouse function) to images in the Home page, a flyout window immediately appears
with barcode values, OCR values, and/or zone utilization options. Zone utilization options
enable you to assign barcode and OCR zones to automatically break documents or assign to
indexes. You can also apply zoom zones on images with the Region mouse function.

Zone Utilization Flyout Window

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Status Bar
At the bottom of the application, the Status Bar provides the status of current operations in
each screen (Scanner: Stopped; Automated Process: OCR; etc.). The Status Bar also shows
the current document and page location; image information; and batch status.
Status Bar

To view the image information, such as its file name, dimensions, size, etc., click the arrow
next to the Page information in the Status Bar.

Image Information

To view the batch information, including the number of documents and pages comprising the
batch; automated processing status, etc., click the arrow
next to the Batch Status
information in the Status Bar. To reset an automated process, click Reset; to reset all
automated processes, click Reset All.

Batch Status Flyout Window

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Right-Click Operations

You can execute a variety of operations when you right-click on an image in the main
viewing window in the Home, Edit, View, and Automated Processing Tasks pages. The
following table displays each operation's default hot keys (if applicable), toolbar icon, and
main page where the operation can be executed.

Right-Click Operations
Reset Page

Resets the page to its original view
Page: Edit
Hot Key: Ctrl+T

Rotate Image

Rotates the image 90 degrees
clockwise
Page: Edit
Hot Key: R

Rotate and Save Image

Rotates and saves one or multiple
images in one document or across
multiple documents
Page: Edit

Scale to Height, Width, Window

Fits images to the height, width, or
both height and width of the screen.
Page: View

Copy Document

Copies all pages and appends the
new document after the selected
document
Page: Edit
Hot Key: Y
Deletes the current document and its
associated images

Delete Document

Page: Edit
Hot Key: Ctrl+Delete

Insert Document Break

Makes your selected page the first
page of the new document
Page: Edit
Hot Key: Ctrl+Insert

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Right-Click Operations (continued)
Removes a previously-inserted
document break
Remove Document Break

Page: Edit
Hot Key: Ctrl+R
Cuts, copies, pastes, or deletes the
current page

Cut, Copy, Paste, Delete Pages

Invert Page Polarity

Page: Edit
Hot Keys:
•

Cut: Ctrl+X

•

Copy: Ctrl+C

•

Paste: Ctrl+V

•

Delete Page: Delete

Reverses the black text on white
background to white text on black
background (or vice versa)
Page: Edit

Invert and Save Page Polarity

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Chapter 1 - Introduction

PaperVision Capture Desktop Button Operations
Batch operations, such as opening/closing, importing, and creating new batches, are located
within the PaperVision Capture Desktop Button
in the upper left side of the application.
User Preferences are also located under the PaperVision Capture Desktop Button. You can
modify user preferences including display, hot keys, importing, indexing, system, and
confirmation messages.

PaperVision Capture Desktop Button Operations

Creating a New Batch
From the PaperVision Capture Desktop Button
Batch Wizard section for more information.

PaperVision® Capture Desktop User Guide

, you can create a new batch. See the New

Chapter 1 - Introduction

Opening an Existing Batch
From the PaperVision Capture Desktop Button
, you can open a batch that was recently
created. For detailed instructions on opening existing batches, see the previous section on
Opening Existing Batches.
Changing the Default Batch Path
You can change the default batch path where your new batches are stored.
To change the default batch path:
1. In the Open Batch dialog box, click the Default Batch Path button. The Batch Root
Directory Path dialog box appears.

Batch Root Directory Path

2. To change the default batch path, enter the location, or click the ellipsis button.
3. In the Browse for Folder dialog, select the new directory, and then click OK.
4. To confirm the change, click OK.
Deleting Batches
To delete batches:
1. In the last column of the Open Batch dialog box, insert check marks for one or more
batches.
Note:
To delete only one batch, highlight the batch, and then select the Delete

icon.

2. Click the Delete Batches button.
3. Click Yes to confirm the deletion.

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Opening Recent Batches
From the PaperVision Capture Desktop Button
, you can view the ten most recent
batches that you have created. If applicable, you can also open a recent batch.
To view and open a recent batch:
1. Select the PaperVision Capture Desktop Button
appears in the right column.

, and the Recent Batches list

Recent Batches

2. To open a recent batch, select the batch from the Recent Batches list.
3. If another batch is currently open, you will be prompted to close the current batch and
open the selected batch. If you select Yes, The Home page will appear. See the Home
Page chapter for more information.

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Locating a Batch
The Locate Batch operation in the PaperVision Capture Desktop Button
enables you
to find and open batches that are stored in a location other than your local machine, such as a
network or shared drive. See the section on Locating a Batch for more information.

Closing a Batch
You can close a current batch and work on it at a later time. The ten most recent batches that
you close will remain in the Recent Batches list.
To close a batch:
1. Click the PaperVision Capture Desktop Button

, and then click the Close Batch

icon.
2. Click Yes to close the current batch. The main Start page appears once again.

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FTP
The FTP operation securely transfers your documents, images, and associated index values to
an FTP site. Before processing FTP, ensure the required FTP settings have been configured in
the PaperFlow or ImageSilo/PVE XML custom code generator wizard (Auto Process page >
Wizard > PaperFlow or ImageSilo/PVE XML). You can execute FTP from the Auto
Process page, PaperVision Capture Desktop Button, or from the Start page. For complete
instructions on processing FTP folders, see the previous section on FTP.
Note:
For more information on PaperFlow or ImageSilo/PVE XML export configuration,
see the Exports chapter.

Preferences
Click the PaperVision Capture Desktop Button
, and then click the Preferences
icon to view all user preferences for the application's indexing and import operations, display
and system settings, confirmation messages, etc. For more detailed information on all user
preferences, see the Preferences section.

About
Click the PaperVision Capture Desktop Button
, and then select About to display the
product name, current released version of the application, license information, and copyright
information.

Licensing PaperVision Capture Desktop

If you are running PaperVision Capture Desktop in demonstration mode and would like to
add a purchased license, click the PaperVision Capture Desktop Button
, and then select
License Capture Desktop. The PaperVision Capture Desktop License Wizard will launch
and help you add a purchased license. For more information on licensing, see the
accompanying PaperVision Capture Desktop Installation and Getting Started Guide.
Note:
This option is not available if you have already activated a purchased license.

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Exiting the Application
To close the application, select the PaperVision Capture Desktop Button
, and then
click the Exit button. If you have any unsaved changes, you will be prompted to save those
changes before the application closes. Alternatively, you can click the upper right "X" in the
application.
If the Exit to System Tray option in the System Preferences screen is enabled, you can also
close PaperVision Capture Desktop by right-clicking the PaperVision Capture Desktop

PaperVision Capture NOW!
icon in the System Tray. After you right-click the application
icon, select Shut Down PaperVision Capture Desktop (or Shut Down PaperVision Capture
NOW!).

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Chapter 1 - Introduction

New Batch Wizard
Once you have successfully installed and launched PaperVision Capture Desktop, you must
first create a new job and batch from which to execute scanning, indexing, barcoding,
exporting, etc., operations. As described in the first chapter, a job is a defined process
comprised of one or more manual or automated tasks (e.g., scanning, indexing, and exporting
documents) through which batches are processed. A batch is a collection of documents and
their associated index name-value pairs and statistics that are moved as a logical unit of work
through a job.
You can create new jobs and batches with the New Batch
operation that is accessible in
the Start page. Alternatively, you can create new jobs and batches from the PaperVision
Capture Desktop Button
located on the upper left side of the Welcome or Home pages.
In the New Batch Wizard, you can also select an existing job from which to create a new
batch of documents. Once you create a job, you can save the job in a local directory that can
be used repeatedly by any user who logs into the computer to use PaperVision Capture
Desktop.
Note:
Batch names must be unique.

New Batch Wizard

Creating a New Batch
Creating new jobs and batches from the PaperVision Capture Desktop Button
Start page involves a few simple steps outlined below.

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or the

Chapter 1 - Introduction

To create a new job and batch:
1. Click the PaperVision Capture Desktop Button

, and then click the New Batch

icon. The Create New Batch - Specify Job Name dialog box opens.

Create New Batch - Specify Job Name

2. Select either the Create New Job or Use Existing Job option.
•

If you are creating a new job, enter its name in the New Job Name field.

•

If you are using a job that has already been created, select the job from the Existing
Job Name drop-down list.

3. Click Next. The Create New Batch - Specify Batch Name dialog box appears.

Create New Batch - Specify Batch Name

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4. Enter the Batch Name. By default, the batch name is formatted using the job name,
current year, month, day, hour, minute, and second ( - yyyymmddhhnnss).
Note:
The batch name must be unique.
5. Click Finish. The Home page appears, where you can configure your scanner; scan and
index documents; enable on the fly processing; etc. See the Home Page chapter for more
information.

Home Page

Note:
If you are running PaperVision Capture Desktop in demonstration mode,
"Demonstration" will appear in the title bar of the application.

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Preferences
You can configure indexing settings, display and system preferences, hot keys, and
confirmation messages. To access these settings, select the PaperVision Capture Desktop
Button

, and then select the Preferences

icon.

•

Indexing Preferences allow you to customize hand-key indexing settings specific to
individual workstations.

•

Display Preferences define how single- and multiple-page documents display on-screen
and how index verification is performed.

•

System Preferences define document/page navigation and System Tray settings.

•

Import Preferences allow you to select default PDF resolution and smoothing
settings for import operations.

•

FTP Preferences allow you to determine whether FTP error messages should appear
and the subsequent action taken should an error occur.

•

Confirmation Messages allow you to display or suppress confirmation messages that
appear during specific operations.

•

Hot Keys enable you to personalize hot key settings.

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Indexing Preferences
To view the list of indexing preferences, select the PaperVision Capture Desktop Button
, and then select the Preferences
icon. Within the Indexing Preferences screen,
you can select how to progress between documents and index fields. You can also determine
where the index verification process begins in the batch.

Indexing Preferences

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General
If you are tasked to enter index values, you can enable the following indexing settings:
•

To save the current index values and proceed to the next document that contains blank
index values, select Save and Jump to Next Document with Blank Index Values.

•

To use the Enter key to move between index fields, select Enter Key Moves Between
Index Fields.

•

If you want the index verification process to skip fields that ignore an invalid index value,
select Verify Skips Fields that "Ignore Indexing Errors".

Verification Navigation
You can select the location in the batch where the index verification process begins.
•

To start the index verification process at the beginning of a batch, select Verify Starts at
the Beginning of the Batch.

•

To start the index verification process from the current document forward, select Verify
Starts from Current Document Forward.

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Display Preferences
To view the list of display preferences, select the PaperVision Capture Desktop Button
, and then select the Preferences
icon. In the Display Preferences screen, you can
manipulate the single- and multiple-page display options. Additionally, you can customize the
image display quality for thumbnail views.

Display Preferences

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Single Display
If you view images in single display (View page > Single Display), only one image appears
at a time in the main viewing window. Optionally, the Thumbnails window allows you to
preview a specified number of images.
•

To preview document(s) as thumbnails, enter the number to display at a time in the
Number of Thumbnails field.

•

If you want to display only one document at a time, select Only Display Current
Document. Leave this check box blank to view all of the documents in the batch.

•

If you want to display a high quality image while scanning documents, select Show High
Quality Image While Scanning. When this option is enabled, scanning speeds will
decrease.

Multiple Display
You can view multiple images at a time in the main window (View page > Multiple Display)
and specify how many images appear per row and column.
•

For multiple-page documents, enter the number of rows/columns to display at a time in
the Rows and Columns fields.

•

Select Only Display Current Document to view only the current document in the batch.
Leave this check box blank to view all of the documents in the batch.

Images
Select the Preferred Bitonal setting for dual-stream scanners.

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System Preferences
To view the list of system preferences, select the PaperVision Capture Desktop Button
, and then select the Preferences
icon. The System Preferences screen contains
document/page navigation, System Tray, and Default Job Path settings.

System Preferences

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Navigation
If you enable Stop at first/last page of document, an informational message appears if you
attempt to navigate before the first page/document or beyond the last page/document. When
this option is disabled and you navigate to the previous page of a document (when you are
already on the first page), you are taken to the last page of the current document. Conversely,
when you navigate to the next page of a document (when you are already on the last page),
you are taken to the first page of the current document. The same results occur when you
move between documents. Each time the message appears, you can choose to suppress the
message in the future.

First/Last Page Message

Hold Zoom Regions
If you enable the Hold Zoom Regions setting, a zoom region that you set within an image
will be retained as you navigate through the document.

Copy document/pages
This option assigns whether the original document/page (Stay on original document/page) or
the copied document/page (Jump to newly created document/page) will open after you copy
the existing document or page.

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System Tray
When you exit PaperVision Capture Desktop or PaperVision Capture NOW!, both applications
will automatically minimize to the System Tray by default (instead of completely shutting
down). When this option is enabled, you can quickly resume running an application by rightclicking the PaperVision Capture Desktop
or PaperVision Capture NOW!
icon in the
System Tray, and then selecting Open PaperVision Capture Desktop (or Open PaperVision
Capture NOW!). Alternatively, you can close (shut down) an application by selecting the Shut
Down PaperVision Capture Desktop (or Shut Down PaperVision Capture NOW!) option
in the System Tray.
If you do not want the applications to minimize to the System Tray by default (and completely
shut down upon exiting), disable the Exit to System Tray option.
Note:
If you disable or enable the Exit to System Tray option, you must restart (close and
reopen) the application for the option to take effect.

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Default Job Path
The Default Job Path stores PaperVision Capture Desktop job configurations. This path can
be a local path or a network-accessible shared path such as \\SERVER_NAME\SHARE. Job
configurations are named with the .PVCJOB extension and are stored by default in the local
"Application Data(or, AppData)\Digitech Systems\Capture Desktop\Jobs" folder.
The following guidelines summarize how job path permissions and job modifications are
handled in PaperVision Capture Desktop:
•

The read/write permissions assigned in Windows determine who can view and modify
PaperVision Capture Desktop jobs. For example, if jobs are saved to
"c:\PaperVision Capture Desktop\Jobs" and you have read-only permissions to the
Jobs folder, you cannot save any changes made to the job configuration. If you have
not been granted access to the Jobs folder, then you will not see any jobs stored in that
location.
Note:
A user must be granted full read/write access to the Default Job Path in order
to view jobs and make changes to job configurations.

•

If multiple users make changes to the same job (concurrently from different
workstations), only the most recent changes will be saved. In this scenario, any
modifications made prior to the latest change may not be saved.

•

If a job with one or more active batches is modified, active batches will not be
impacted. For example, User A is currently working on a batch for Job 1. User B
modified and saved Job 1's configuration while User A was still working on the batch.
As a result, User A can continue to work on the batch, as it will not be impacted by the
job modification.

•

If you change the Default Job Path after you have created and saved jobs in the
original location, only jobs from the updated location will be displayed when you
create new batches (depending on permissions). For example, you changed the job
path from "c:\PVCD\Jobs" to "c:\PVCD\Desktop" and created and saved jobs in the
new location. When you create new batches, only jobs saved in the new location will
be available for selection (from the "Use Existing Job" list in the New Batch Wizard).

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To change the Default Job Path:
1. Enter the location of the Default Job Path, or click the ellipsis button to browse to the
location. The Browse for Folder dialog box appears.

Browse for Folder

2. Highlight the new location, and then click OK.
3. Click OK in the System Preferences screen.

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Import Preferences
Import Preferences allow you to select default PDF resolution and smoothing settings for
import operations. During the Import Batch and Import Images operations for PDF files, you
can select the default resolution and smoothing settings. Higher resolution and smoothing
settings may help improve the quality of PDF files during import operations. The default
resolution is 150 dpi, and no smoothing is enabled by default.

Import Preferences

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FTP Preferences
If you use the PaperFlow or ImageSilo/PVE XML exports to send data to ImageSilo and other
FTP sites, you can determine whether FTP notifications should appear each time an error
occurs during FTP transmission. To suppress FTP error messages and select a default action
that will automatically occur should FTP fail to process, select Do Not Prompt to Select
Action. Then, select the Default Action from the drop-down list.

FTP Preferences

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Confirmation Messages
During specific operations in the application, such as cutting/pasting, copying/pasting, and
deleting pages, you are presented with a confirmation message before the operation executes.
To view the list of confirmation messages, select the PaperVision Capture Desktop Button
, and then select the Preferences
icon. In the Confirmation Messages screen, you
can enable or suppress confirmation messages that appear during specific events. The
following confirmation messages appear by default (except for scanner paper jam messages).
However, when these messages appear, you can enable the options (e.g., Suppress future copy
pages messages), so these messages do not appear each time you execute the operation.

Confirmation Messages

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Confirmation messages for the following operations can be enabled or suppressed:
Document Manipulation
•

Import Images

•

Insert Document Break

Page Manipulation
•

Invert Save Pages Polarity

•

Re-Scan Pages

•

Rotate Save Images

Page Operations
•

Copy Pages

•

Cut Pages

•

Delete Pages

•

Paste Pages

Scanner Operation
•

Paper Jam

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Hot Keys
To view the list of system hot keys, select the PaperVision Capture Desktop Button

and then select the Preferences
icon. In the Hot Keys tab, you can customize the
default hot key settings described below.

Hot Keys

The Customize Hot Keys screen includes the following sorting views:
•

To view properties by category, click the Categorized

•

To view properties in alphabetical order, click the Alphabetical

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icon.
icon.

Chapter 1 - Introduction

Batch Navigation
•

Copy Document: Y

•

Copy Pages: Ctrl+C

•

Cut Pages: Ctrl+X

•

Delete Document: Ctrl+Delete

•

Delete Pages: Delete

•

First Document: Ctrl+Home

•

First Page: Home

•

Jump to Document: Ctrl+J

•

Jump to Page: J

•

Last Document: Ctrl+End

•

Last Page: End

•

Next Document: Ctrl+Page Down

•

Next Page: Page Down

•

Paste Pages: Ctrl+V

•

Previous Document: Ctrl+Page Up

•

Previous Page: Page Up

Indexing
•

Add Detail Set: Ctrl+D

•

Carry Index Value From Previous Document: F9

•

Insert Default Index Value: F8

•

Verify Index Values: F7

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Scanning
•

Configure Scanner Settings: E

•

Decrease Brightness: Shift+F2

•

Decrease Contrast: Shift+F4

•

Increase Brightness: F2

•

Increase Contrast: F4

•

Insert Pages After: Ctrl+A

•

Insert Pages Before: Ctrl+B

•

Mark New Document and Scan: M

•

Re-Scan Page: A

•

Scan One Page: O

•

Scan Pages: S

•

Stop Scanner: Escape
Note:
The Single Display and Multiple Display commands can be configured using the hot
keys that you define. By default, these commands are undefined.

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Standard
•

Add Document: Shift+Ctrl+A

•

Batch Information: Ctrl+I

•

Clear Filters: Shift+Ctrl+F

•

Document History: Ctrl+H

•

Help Topics: F1

•

Image Information: I

•

Insert Document Break: Ctrl+Insert

•

Merge Index Values: F5

•

Merge Like Documents: Ctrl+F5

•

Print Current Document: P

•

Remove Document Break: Ctrl+R

•

Re-Save Page: V

•

Reset Image: Ctrl+T

•

Rotate 90°: R

•

Scale to Height: H

•

Scale to Width: W

•

Scale to Window: Ctrl+W

•

Scroll Image Down: Ctrl+Down Arrow

•

Scroll Image Left: Ctrl+Left Arrow

•

Scroll Image Right: Ctrl+Right Arrow

•

Scroll Image Up: Ctrl+Up Arrow

•

Set Focus to Browse Batch: F6

•

Set Focus to Indexing Window: Ctrl+Q

•

Shuffle Document to Duplex: U

•

Zoom In: Ctrl+Plus Sign

•

Zoom Out: Ctrl+Minus Sign

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Additional Standard Hot Keys
Although the following commands are undefined by default, you can configure these as well.
•

About

•

Auto Import

•

Execute Custom Code

•

Exit Application

•

Help Manual

•

Import Images

•

Invert Page Polarity

•

Invert and Save Page Polarity

•

Move to Next Field

•

Move to Previous Field

•

Options

•

Preferred Bitonal

•

Rotate 270°

•

Rotate and Save Images

Customizing Hot Keys
You can customize hot keys for any of the commands found in this screen.
To customize hot keys:
1. Expand the main category node (Batch Navigation, Indexing, Scanning, or Standard).
2. Click the row of the command to modify.
3. Open the drop-down menu in the right column, which opens the dialog box below.

Customizing Hot Keys

Select from the Key drop-down list.

Select the additional keys (Alt, Shift, or Ctrl) that comprise the hot key setting
(optional).

Click outside the command row to apply the changes.

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Chapter 2 - Home Page
The Home Page contains the application's primary scanning, indexing, zonal
setup, job settings, and navigation operations. You can also enable image
processing, barcode, and zonal OCR processing on the fly while you scan
documents in the Home page. General page and document navigation operations are also
accessible in this page, such as First Page/Document, Next/Previous Page/Document, etc. If
applicable, you can also apply zoom, barcode, and OCR zones directly on an image using the
Region mouse function.

Home Page

Thumbnails Window
You can customize the Thumbnails window to display a certain number of pages by selecting
the PaperVision Capture Desktop Button
> Preferences > Display Preferences.
Thumbnails can help you navigate quickly through a document while previewing high-quality
thumbnail images. In addition, you can perform basic operations in the Thumbnails window,
such as cut, copy, and paste pages.

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Browse Batch Window
The Browse Batch window, which is minimized by default, displays all documents, pages,
and associated index values in the open batch. You can use the Browse Batch Filter to locate
documents containing specific index values (or, blank index values), document numbers, and
page counts. As you type characters in any of the top Filter fields, only those documents
containing your specified criteria will appear in the Browse Batch window.
You can use the toolbar or right-click operations in the Browse Batch window to execute
operations on the batch. First, you can delete one or more documents and associated images
from the batch. You can also print and export one or more documents' metadata to an XML
file, such as index values, batch name/order, and number of pages. The Browse Batch Filter
can help you locate documents by document position number, number of pages comprising
the document, or specific index values. Additionally, you can reorder and hide columns
within the grid with the Configure Grid operation.

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To open the Browse Batch window, click the Browse Batch tab located on the lower left side
of the Home page:

Browse Batch Tab

To pin the Browse Batch window in place, click the Auto-Hide pin located in the upper
right side of the window:

Browse Batch Auto-Hide Pin

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Browse Batch Window Operations
The following operations can be performed in the Browse Batch window using the toolbar
or right-clicking in the window.

Browse Batch Window (and Right-Click Context Menu)

Note:
The Print and Export operations export document metadata; they do not print nor
export associated images.
To delete metadata for one or more documents:
1. Highlight one or more rows.
2. Click the Delete Documents

icon.

3. To proceed with the deletion, click Yes.
To print metadata for one or more documents:
1. Highlight one or more rows.
2. In the toolbar, select Print > Selected Rows.
3. Or, select Print > All Rows.
4. Select the printing parameters, and click OK.
To export metadata for one or more documents:
1. Highlight one or more rows.
2. In the toolbar, select Export > Selected Rows.
3. Or, select Export > All Rows.

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4. In the Save As dialog box, browse to the appropriate directory where the XML file will
be saved.
5. Enter the file name.
6. Click Save.
To clear all Browse Batch Filter criteria, right-click and select Clear Filters.
To reorder the columns:
1. In the toolbar, click the Configure Grid

icon.

Note:
If no indexes have been defined, the Configure Grid operation will be
disabled.
2. In the Show/Hide Columns dialog box, highlight the column to move, and then select
Move Up or Move Down.
Note:
You cannot move the Document and Pages columns.
3. To restore the columns to their original order, click Reset.
To show or hide columns:
1. In the toolbar, click the Configure Grid

icon.

2. In the Show/Hide Columns dialog box, select the columns to display in the Browse
Batch grid.
Note:
You cannot hide the Document and Pages columns.
3. To restore the original columns that will be displayed in the grid, click Reset.

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Scanning Operations
In the Home page, scanning operations enable you to scan new documents; scan pages to the
end of the current document; scan single pages; configure scanner settings; and various other
scanning tasks. Before you initially scan documents, you must first configure a scanner by
selecting the Configure Scanner
icon in the toolbar. The Scan New Doc operation is
the default operation in the Scanning toolbar group. However, if you select the Scan Pages or
Scan One Page operation, that operation will appear as the default operation in the Scanning
toolbar group.
The table below summarizes each operation and associated hot key:

Scanning Operations
Scan Pages

Scans from your specified page to the end of
the current document
Hot Key: S

Scan New Doc

Creates a new document at the end of the batch
and begins scanning pages in the new
document
Hot Key: M

Scan One Page

Scans your specified page at the end of the
current document (If your scanner is
configured for duplex scanning, only the front
image is scanned)
Hot Key: O

Insert Pages Before/After

Inserts pages before or after a specified page
and applies page rotation (if defined by the
administrator); does not apply barcode
recognition or auto document breaks
Hot Keys: Ctrl+B (Before); Ctrl+A (After)
Re-scans your specified range of pages

Re-Scan Pages

Stop Scanning

Hot Key: A
Stops the scanning process
Hot Key: Escape
Allows you to configure your scanner's settings

Configure Scanner

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Hot Key: E
See Scanner Settings for more information.

Chapter 2 - Home Page

Scanning Operations (continued)
Saved Scanner Settings

Drop-down menu that contains saved scanner
settings and allows you to toggle among
multiple scanner configurations on-the-fly
Hot Key: Ctrl+F6

Configuring the Scanner
The Configure Scanner operation allows you to assign scanner settings. To add a scanner
profile, click the Configure Scanner
on each setting.

icon. See the Scanner Settings section for details

Scan New Doc

This operation creates a new document and begins scanning pages in the new document. To
scan a new document, select the Scan New Doc
icon. The new document will be
created at the end of the batch, and pages in the new document will be scanned.

Scan Pages

To scan pages from your specified page to the end of the current document, click the Start
Pages

icon.

Scanning One Page

This operation scans your specified page at the end of the current document (if your scanner is
configured for duplex scanning, only the front image is scanned). To scan one page, navigate
to the page, and then select the Scan One Page

icon.

Stopping the Scanning Process
To stop the scanning process, click the Stop Scanning

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Chapter 2 - Home Page

Re-Scanning a Page

If a page did not scan properly, you can use the Re-Scan Page operation in the toolbar.
To re-scan a page:
1. Navigate to the page that needs to be re-scanned.
2. Click the Re-Scan

icon. The Re-Scan Page dialog appears.

Re-Scan Page

3. Enter the page numbers in the current document or across documents to be scanned
again. You can place commas between page numbers and insert dashes for page
ranges (e.g., 1, 2, 3-5).
4. Click OK.
Note:
Any image processing previously applied to the image will be removed when
you rescan a page.

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Scanner Settings
This drop-down menu displays scanner settings that were previously saved. To save a new
scanner setting, enter the name directly in the Saved Settings field; then click Apply. To
remove a setting, select it from the Saved Settings drop-down menu; then click Delete.
In PaperVision Capture Desktop, black and white images are saved in an industry standard
Group IV TIFF file format, while color or grayscale images are saved in a standard JPG or
BMP file format. To view scanner settings, open the Home page, and then select the Config
icon in the Scanning toolbar group.

Scanner Settings

Note:
Depending on the type of scanner that is used, some scanner options may be
disabled, and the number of options available in the drop-down menus may vary.

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Saved Settings
This drop-down menu displays scanner settings that were previously saved. To save a new
scanner setting, enter the name directly in the Saved Settings field; then click Apply. To
remove a setting, select it from the Saved Settings drop-down menu; then click Delete. To use
a scanner profile, select the scanner profile from the drop-down list.
In the Home page, you can view all scanner profiles that you created by selecting the down
arrow next to the current scanner profile in the Scanning toolbar group:

Scanner Profiles

Scanner Name
Click the Scanner Name drop-down menu to select a scanner that has been installed and
detected by PaperVision Capture Desktop. The Properties menu allows you to configure
scanner and file import devices. Depending on the type of scanner, the menu options will
display different settings.
The Properties drop-down menu contains the following options:
•

More Settings may contain additional scanner settings that are available for
configuration.

•

About displays the driver's version, copyright, and other information specific to the
scanner.

•

Area Settings allow you to assign the scanning area.

•

Extended Settings may contain additional scanner settings that are available for
configuration.

•

Calibrate allows you to calibrate the scanner driver.

•

Configure allows you to configure the scanner driver settings.

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Color Format
Also known as the mode, you can select from options such as black and white, color, etc.
Dither
Dithering converts and simulates unavailable colors. When dithering is turned on, the
system combines two or more colors to approximate the unavailable color.
Horizontal Resolution
Select the horizontal dots-per-inch resolution setting to apply during the scanning process.
Vertical Resolution
Select the vertical dots-per-inch resolution setting to apply during the scanning process.
Page Size
This setting determines the default page size of the image as it is scanned.
Scan Type
This setting determines if scanning should be two-sided (duplex), one-sided (simplex), etc.
Dual Stream
Applicable to dual stream scanners, you can select how pages will be scanned (Front/Back,
Front Only, Back Only). To disable dual stream scanning, select None.
Brightness
Brightness defines a pixel's lightness value from black (darkest) to white (brightest). Select
the brightness level to apply during the scanning process and whether it should be applied
manually or automatically. If applying the contrast manually, use the slider to increase or
decrease the amount of contrast.
Contrast
Contrast is a measure of the rate of change of brightness in an image. A high-contrast
image contains defined transitions from black to white. Select the contrast level to apply
during the scanning process and whether it should be applied manually or automatically. If
applying the contrast manually, use the slider to increase or decrease the amount of
contrast.

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Document and Page Navigation
The document and page navigation operations are accessible in the Home Page.
Toolbar icons and hot keys are outlined in the table below:

Document Navigation Operations
First Document

Previous Document

Next Document

Last Document

Jump To Document

Displays the first page of the current document
Hot Key: Ctrl+Home
Displays the previous page of the current
document
Hot Key: Ctrl+Page Up
Displays the next page of the current document
Hot Key: Ctrl+Page Down
Displays the last page of the current document
Hot Key: Ctrl+End
Retrieves your specified document number
Hot Key: Ctrl+J

Page Navigation Operations
First Page

Last Page

Jump To Page

PaperVision® Capture Desktop User Guide

Displays the first page of the current document
Hot Key: Home
Displays the previous page of the current
document
Hot Key: Page Up
Displays the next page of the current document
Hot Key: Page Down
Displays the last page of the current document
Hot Key: End
Retrieves your specified page number
Hot Key: J

Chapter 2 - Home Page

Indexing
In the Home page, the Indexing window, located on the left side of the Home page by default,
provides both index configuration and hand-key indexing functionality. You can also
configure indexes and hand-key index values while you are in the Edit, View, and Auto
Process pages. In each of these pages, you can add, edit, and delete index names; enter and
verify index values; and add and configure detail sets within the Indexing window. You can
also reset (clear), save, and reorder index fields that you have added.

Indexing Window

Adding Indexes
You can add and configure indexes in the Indexing Properties window.

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To add an index:
1. Click the Add Index

icon. The Index Properties (New Index) window appears.

Indexing Properties (New Index)

2. Enter the name of the new index, and select the index type. Depending on the index type
you select, you may be able to select the index format. See the Index Types and
Formats section for more information.
3. Configure any remaining Validation, Predefined Values, Barcode, OCR, and/or
Miscellaneous properties. See the Basic and Advanced Index Properties section for
more information.
Tip:
Click the Expand All button to view all first-level properties found in each
section. Click the Collapse All button to hide all properties in each section.
4. When finished configuring the index, click OK.

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Adding Detail Fields
You can add individual detail fields that can (optionally) comprise a detail set. In PaperVision
Capture Desktop, detail sets define a collection of indexes that allow multiple sets of field
data to reference a single document. See the Detail Sets section for more information.
To add a detail field:
1. Click the Add Detail Field
appears.

icon. The Index Properties (New Detail Field) window

Index Properties (New Detail Field)

2. Enter the name of the new detail field, and select the index type. Depending on the index
type you select, you may be able to select the index format. See the Index Types and
Formats section for more information.
3. Configure any remaining Validation, Predefined Values, Barcode, OCR, and/or
Miscellaneous properties. See the Basic and Advanced Index Properties section for
more information.
Tip:
Click the Expand All button to view all first-level properties found in each
section. Click the Collapse All button to hide all properties in each section.
4. When finished configuring the index, click OK.
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Deleting Indexes and Detail Fields
You can delete indexes and detail fields from the Indexing window.
To delete an index or a detail field:
1. Highlight the index or detail field in the Indexing window.
2. Click the Delete Index (Detail Field)

icon.

3. Click OK to confirm the deletion.

Editing Indexes and Detail Fields

You can change the properties of an existing index or detail field. Individual index fields and
detail fields are differentiated by color in the Indexing window. See the Basic and Advanced
Index Properties section for more information. Or, see the Detail Sets section for more
information.
To change the properties of an index:
1. Highlight the index name in the Indexing window, and then click the Configure Index
icon.
2. Edit the appropriate properties.
3. Click OK to save your changes.
To change the properties of a detail field:
1. Highlight the detail field name in the Indexing window, and then click the Configure
Detail Field
icon.
2. Edit the appropriate properties.
3. Click OK to save your changes.

Moving Indexes Up/Down
You can change the order in which indexes and detail fields appear in the Indexing window.
To move an index or detail field up or down the list:
1. Highlight the index or detail field.
2. Click the Up

or Down

arrow to move it to another position.

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Resetting Index Values
After you have entered one or more index values, you can reset (clear) all index values that
you have entered in the Indexing window.
To reset index values:
1. If applicable, navigate to the appropriate document.
2. Click the Reset Values

icon. All previously-entered index values will be cleared.

Adding Detail Sets

You can add detail sets in the Indexing window. In PaperVision Capture Desktop, detail sets
define a collection of indexes that allow multiple sets of field data to reference a single
document. See the Detail Sets section for more information.
To add a detail set:
1. Click the Add Detail Set

icon.

2. Enter the number of detail sets to add.
3. Click OK.

Saving Index Values
After you enter your index values in the Value column in the Indexing window, you can save
them prior to exporting your batch. Unsaved index values display with an asterisk (*) next to
the index field name. If you have not entered a required field (or entered an invalid index
value) in the Indexing window upon saving the index value, a red exclamation
appear in the field.

icon will

Tip:
To receive a message that notifies you when all documents have been indexed, enable
the general display preference option, Save and Jump to Next Document with Blank
Index Values.
To save index values:
1. After you have finished entering the required index values in the Values column, click
the Save Indexes

icon.

Tip:
You can also press Enter to save index values in the Indexing window.

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2. If you defined any index validation properties (see the Basic Indexing Properties
section for more information), any indexing errors will appear in a popup message
before you save them. Click OK to return to the Indexing window to correct the errors
before proceeding.
Note:
If your Browse Batch window is viewable, its index values will be updated
once you execute the Save Indexes command.

Index Validation Error Messages

Verifying Index Values
To ensure the accuracy of hand-key indexing, the Verify Index Values operation searches for
blank values or other search string values that have been defined in the current batch.
Depending on your general index verification settings in Indexing Preferences (Verify Starts
from Current Document Forward or Verify Starts at the Beginning of the Batch), the
index verification process starts with the appropriate document in the batch and will highlight
the next document that contains a blank value or your defined search string value. To verify
that blank index values or other defined search string values are not present, click the Verify
Index Values
icon. If no blank values or defined search string values exist, you will see a
message that indicates all indexes have been verified.

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Index Details
Although index details are hidden by default, you can click the Index Details arrow located at
the bottom of the Indexing window. Index details reveal whether the selected index is
assigned to a barcode, OCR, or zoom zone. The index type (date, currency, etc.) is shown and
If auto-carry settings have been applied, they will appear in the index details.

Index Details (Hidden)

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Index Details

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Detail Sets
You can insert detail set values in the Indexing window. In PaperVision Capture Desktop,
detail sets define a collection of indexes that allow multiple sets of field data to reference a
single document.
For example, in an accounts payable job, index fields may be set up for check number, check
date, payee, invoice number, and invoice date. If you set up all of these fields as index fields,
a single document may be represented as follows:
Check
Number

Check
Date

Payee

Invoice
Number

Invoice
Date

12345

08/19/2008

ABC
Corp

A0001

08/01/2008

12345

08/19/2008

ABC
Corp

A0002

08/02/2008

12345

08/19/2008

ABC
Corp

A0003

08/03/2008

The first three index fields (Check Number, Check Date, and Payee) will be duplicated per
changing invoice number. Rather than duplicating the information in the first three fields, you
can represent the first three fields as index fields and assign the remaining two fields, Invoice
Number and Invoice Date, as detail sets.
Index Fields
Check Number
12345

Check Date
08/19/2008

Payee

Document ID *

ABC
Corp

654

* The system Document ID is generated behind the scenes, hidden from your view.
Detail Sets
Invoice Number

Invoice Date

Document ID *

A0001

08/01/2008

654

A0002

08/02/2008

654

A0003

08/03/2008

654

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Basic and Advanced Indexing Properties
When you view properties for an index, you can toggle between basic and advanced settings
to customize the properties required to index your documents. Basic settings include more
commonly configured properties, and advanced settings offer more fine-grained properties to
help you customize more complex indexing requirements. Basic settings may be sufficient in
simpler jobs; in more advanced jobs, such as those involving barcode/OCR parsing and
custom code events, advanced settings may need to be configured.
Basic properties include:
•

Index Name, Type, and Format

•

Validation

•

Predefined Index Values

•

Barcode, OCR, and Zoom Zone Configuration

•

Index Masking

•

Auto-Carry/Auto-Increment

Advanced properties include these additional properties:
•

Verification Search Strings

•

Verification Regular Expressions

•

Barcode Parsing

•

OCR Parsing

•

Custom Code Events (Index Populate and Index Validate)

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Switching Between Basic/Advanced Index Properties

The following instructions describe how to toggle between basic and advanced indexing
properties.
To toggle between Basic and Advanced indexing properties:
1. Click the Add Index

icon (if you select an existing index to edit, click the

Configure Index
icon). By default, basic index properties appear. See the Basic
Indexing Properties section for details on specific settings.

Basic Index Properties

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2. Click the Show Advanced Configuration link in the lower right side. The advanced
indexing properties appear.

Advanced Index Properties

3. To expand one of the property groups, expand the section title bar (e.g., General,
Validation, Predefined Values, etc.).
•

To expand all first-level properties under each section, click Expand All.

•

To close all sections, click Collapse All.

4. To return to basic indexing properties, click the Hide Advanced Configuration link.

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When you add an index to the Indexing window, the expandable properties window opens and
displays basic properties by default, including index validation, predefined values, barcode,
OCR, and miscellaneous properties. Although the basic properties are displayed by default,
you can click the Show Advanced Configuration link to show more complex index
properties.
Miscellaneous properties include:
•

Hot Key Default Value

•

Zoom Zone

•

Auto-Carry/Auto-Increment

•

Auto-Carry Entire Index Value

•

Auto-Carry Characters Following/Preceding Number

•

Auto-Increment Number

•

Overwrite Existing Values

•

Carry Values to Copied Document

•

Auto-Fill Cursor Location

Basic Index Properties

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General Properties
Document index fields contain values that enable you to identify key elements of documents
within a project during the capture process. For more information, see Index Types and
Formats. The index field name, type (and format, if applicable) are assigned under the
General panel menu.
Name
This editable field contains the name of the index value.
Type
The index type indicates whether it is a currency, date, number, text, etc. value.
Format
Depending on the index type you select, you can choose its format (e.g., Boolean can be
True/False, Yes/No, On/Off, etc.).

Validation Properties
Validation properties allow you to determine whether index values are required to be a certain
type; whether index values can remain blank; and, whether indexing errors can be skipped.
Valid Field Required
If this setting is True, you will be required to enter a valid index value for the field type, such
as a date-formatted value for a date field. If this setting is False, the operator will be allowed
to continue and keep the invalid value.
Ignore Indexing Errors
If this setting is True, incorrect operator input will be ignored and no prompt will appear for
the operator. If this setting is False, the operator will be notified of an incorrect indexing
entry.
Allow Blank Values
This setting is helpful when indexing a match and merge project and a number of fields are
left blank that will be matched at a later time.
•

Select True if the index value can be omitted.

•

Select False if it is required to enter an index value.

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Auto-Carry/Auto-Increment
The Auto-Carry/Auto-Increment settings can greatly increase your productivity while handkeying repetitive or incremental values or characters. Both tools operate during scanning
(optional) and hand-keying. To configure these settings, click the ellipsis button in the AutoCarry/Auto-Increment field.

Auto-Carry/Auto-Increment

Note:
Auto-Carry settings only apply when you save index values.
Auto-Carry Entire Index Value
This setting allows you to carry all characters from an index in one document to the
corresponding index in the next document. You can then enable Overwrite Existing Values
and/or Carry Values to Copied Document.
Auto-Carry Characters Preceding Number
This setting allows you to define the number of characters that precede a number. Your
specified number of characters will carry from an index in one document to the corresponding
index in the next document. For example, if you have an index that is always (or nearly
always) the letters ABC followed by a number, you may not want to continuously re-enter
ABC on each index value. You could set the number of characters to carry to 3. When you are
keying the information, ABC would automatically get carried forward to the next document
and you would only have to enter the numeric portion of the index.
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Auto-Carry Characters Following Number
This setting allows you to define the number of characters that follow a number. Your
specified number of characters will carry from an index in one document to the corresponding
index in the next document. For example, if you have an index that is always (or nearly
always) a number followed by the letters ABC, you may not want to continuously re-enter
ABC on each index value. You could set the number of characters to carry to 3. When you is
keying the information, ABC would automatically get carried forward to the next document
and they would only have to enter the numeric portion of the index.
Auto-Increment Number
Auto-Increment takes Auto-Carry one step further. For example, if the numeric portion of the
value was an incremental numeric value, you could set Auto-Carry to 3 and Auto-Increment
to 1. This would increment the numeric value of any characters remaining after the first three
characters by a value of one.
•
•
•

The Auto-Increment Number can also be used without Auto-Carry if the value is
completely numeric.
The value entered in the Minimum Number Digits field allows you to pad the new
value with zeros.
The Preview section displays the original value and displays a preview of the carried
value.

Overwrite Existing Values
By default, Auto-Carry and Auto-Increment do not fill in an index value if there is already
information in the index. Selecting this check box will force Auto-Carry and Auto-Increment
to update the index regardless of whether information previously existed.
Carry Values to Copied Document
By default, when documents are copied, no index values are carried through to the copies.
This allows you to specify that the current index should also be copied, leaving the other
indices blank.
Auto-Fill Cursor Location
If you enable this setting, operators are allowed to append to an existing index value. The
setting places the cursor's focus at the end of the original index value so the original value is
retained.
Note:
This determines whether data will be highlighted or the cursor will be placed at the
end of the data when hand-keying an index that has the Auto-Carry or Auto-Fill
option selected.

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Masking
The Masking property allows you to predefine a specific format for index values entered
during hand-key indexing. As operators enter index values, their entries will be formatted
(masked) automatically. For example, you can predefine social security numbers to
automatically insert dashes; as a result, operators only have to hand-key the 9-digit social
security numbers and not the dashes.
Tip:
Configuring this property does not validate the operator's index value entries.
Validation is performed as operators enter index values in the Indexing window.
To configure index masking:
1. In the Indexing Properties window, expand the Masking panel menu, and the Masking
properties appear.

Regular Expression Mask - 5 + 4-Digit Zip Code

2. If you select a Predefined Value, select from the Masking drop-down list, and then
proceed to step 6.
3. If you select a Custom mask, enter the Pattern Expression. The Pattern Expression is a
regular expression that you define for the index mask. For example, for 5 + 4-digit zip
codes such as 80231-5606, type the following:
(\d{5})(\d{4})
4. If necessary, you can define a Replace Expression that will automatically format the
operator’s entry. To format an operator’s 9-digit entry to appear as 80231-5606, type the
following:
$1-$2
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Note:
If you do not define a Replace Expression, the operator’s entry will not be
formatted.
5. To preview how masking formats the number, enter a sample index value that an operator
would hand-key in the Input Text field. The resulting masked index value appears in the
Mask Result field.
6. Click OK.
Note:
Only the Text, Long Text, and Text (900) index types apply to the Masking
property.
Date Regular Expression Mask
The following pattern expression formats either a one- or two-digit month and day followed
by a two- or four-digit year:
(^\d{1,2})(\d{1,2})(\d{2,4}$)
Enter the following replace expression to separate the month, day, and year with a dash:
$1-$2-$3

To separate the month, day, and year with a slash mark, enter:
$1/$2/$3

Two-Digit Month and Day with Four-Digit Year

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The same pattern expression formats a one-digit month and day followed by a two-digit
year:

One-Digit Month/Day and Two-Digit Year

Credit Card Regular Expression Mask
The following pattern expression formats a 16-digit credit card number:
(\d{4})(\d{4})(\d{4}$)(\d{4})
Enter the following replace expression to separate the digits with a dash:
$1-$2-$3-$4

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Index Types and Formats
Document indices contain values that enable you to identify key elements of documents
within a project during the capture process. Indices contain values that enable you to identify
key elements of documents during the capture process.
The following types of index fields are supported:
•

Boolean stores Boolean values such as yes/no, on/off, and true/false.

•

Currency stores currency (monetary) values.

•

Date stores date/time values ranging from 12:00:00 midnight, January 1, 0001 through
11:59:59 P.M., December 31, 9999 A.D. This index type also supports searches on date
ranges.

•

Double Number represents a double-precision 64-bit number with values ranging from 1.79769E+308 to 1.79769E+308.

•

Long Text stores textual data that exceeds 255 characters in length (up to approximately
64,000 characters in total).

•

Number stores whole-number values between -2,147,483,648 and 2,147,483,647. This
index type supports hyphens or dashes at the beginning of the number to indicate a
negative value, but it does not support hyphens or dashes within the number, such as
dashes within a social security number (555-55-5555). This index excludes these dashes
from the number.

•

Text stores textual data up to 255 characters in length. This type of index is the most
common.

•

Text(900) stores textual data up to 900 characters in length.

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Date/Time Formatting

When you select a date index type, you can select from a predefined date/time format or you
can customize a date/time format.
To define the date/time format:
1. In the Indexing Properties window, expand the General panel menu.
2. Select Date from the Type field.
3. Click the date link next to the Format property. The Date/Time Formatting dialog box
opens.

Date/Time Formatting

4. Select either a Predefined Format (proceed to the next step) or a Custom Format
(proceed to step 7).
5. If you select a Predefined Format, select from the following Date/Time Order options:
•

Date Only

•

Time Only

•

Date/Time

•

Time/Date

6. Depending on your Date/Time Order selection, you can choose from the Date/Time
Format drop-down menus.
7. If you select a Custom Format, enter the format in the blank field.

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8. To preview a Predefined or Custom format, click the Format button in the Preview
section.
9. If you need to preview a calendar, click the Date drop-down menu.
10. If you need to set the time, enter it in the Time field or use the up or down arrows to set
the time.
11. Click OK.

Double Number Formatting

When you select a Double Number index type, you can select a predefined or custom format.
To define the double number format:
1. Click the ellipsis button in the right column of the Index Format field, which opens the
Field Formatting dialog box.

Field Formatting

2. Select either a Predefined Format (proceed to the next step) or a Custom Format
(proceed to the fourth step).
3. If you select a Predefined Format, select from the following format types:
•

Currency

•

Fixed

•

General

•

Percent

•

Scientific

•

Standard

4. If you select a Custom Format, enter the format in the blank field.
5. Click OK when finished.

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Predefined Values Properties

These settings allow you to predefine index field values that can be used repeatedly. You can
predefine these values as you configure the index field or these entries can be added to the
predefined values list. Your specified predefined values can be used with the Auto-Complete
feature to finish information as you type.
Force Predefined Values
If this setting is enabled, you can only select from your predefined index values. If the entered
data is not one of the predefined values, you will be alerted. If this setting is disabled, you can
enter a value in the index field.
To assign predefined values to an index:
1. After you have added a new index to the Indexing window (or selected an existing
index), expand the Predefined Values menu. The Predefined Values properties appear.

Predefined Values

2. For each value, click the Add
icon.
3. Enter the value in the field.
4. To add all newly-entered values to the Predefined Values list, select Add New Values to
Predefined Collection.
5. To automatically fill in an index field while you type select Auto-Complete.
6. If you only want to select from predefined index values, select Force Predefined
Values.
• If the entered data is not one of the predefined values, a notification will appear.
• If you do not select this option, you will be allowed to enter a value in the index
field.
7. When you are finished entering all values, click OK.
8. To move a value up or down the list, click the Up

arrow or Down

arrow.

9. When finished configuring the index, click OK.
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To delete a value:
1. Highlight the value.
2. Click the Delete

icon.

3. Click OK.
Auto-Complete
If this setting is enabled, the index field will automatically be completed as you type.
Add New Values to Predefined Collection
If this setting is enabled, all new entered values are added to the Predefined Values list.

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Advanced Indexing Properties
Advanced indexing properties enable you to configure index verification search
strings/regular expressions, barcode and OCR parsing, and custom code events. Additional
(Miscellaneous) properties available for configuration include automated index
validation/populating of custom code events. To view advanced properties for an index, Click
the Add Index

icon (if you select an existing index to edit, click the Configure Index

icon). By default, basic index properties appear. See the Basic Indexing Properties
section for details on specific settings. To view advanced properties, click Show Advanced
Configuration in the bottom right of the Indexing Properties window.

Advanced Indexing Properties

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Verification Search Strings
The Verification Search Strings setting is used to validate index values when you save index
values, tab to the next field, or export the batch. To ensure the accuracy of hand-key indexing,
you can define multiple search strings that can be verified when you save your index values or
when you execute the Verify Index Values operation. For example, you can assign individual
characters or numbers to search for during the index verification process. By default, the
verification process will highlight the first document in the batch that contains a blank value.
However, you can exclude blank values from the index verification process by removing
from the list of search strings.
Depending on your index verification settings in the user Display Preferences (Verify Starts
from Current Document Forward or Verify Starts at the Beginning of the Batch), the index
verification process starts with the appropriate document in the batch and will highlight the
next document that contains your defined search strings.
To assign verification search strings:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

Verification Search Strings

5. Click Add, and a blank line will appear.
6. Enter the search string.
7. Enter subsequent search strings, if necessary.
8. To remove a search string, highlight the string, and then click the Remove

icon.

9. To move a search string up or down in the list, highlight the string, and then click the Up
or Down

arrow.

10. Click OK.

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Verification Regular Expression
You can create a regular expression to validate data entry. A regular expression is a pattern of
text that consists of ordinary characters (for example, letters A through Z) and special
characters, known as metacharacters. The pattern describes one or more strings to match when
searching a body of text. The regular expression serves as a template for matching a character
pattern to the string being searched.
To assign verification regular expressions:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

Verification Regular Expression

5. Enter the regular expression.
6. Enter the text to validate. Your entry will automatically be validated.
•

A successful validation displays with a green

•

Invalid entries display with a red

icon.

•

Optionally, you can create a custom error message if users enter incorrect index
values. To enable this feature, select the Custom Error Message option.

•

Enter the custom error message text.

•

Click OK.

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Barcode Zone Properties
During index configuration, you can manage barcode zones that you have defined for the
selected index.
To manage barcode zones during index configuration:
1. In the Index Properties window, expand the Barcode panel menu. If you configured a
barcode zone for the index, you will be able to edit and/or delete the zone.

Barcode Zones

2. Click the Manage
icon. The Manage Zones grid appears. See the Manage Zones
section in the Home Page chapter for more information.
3. To delete the barcode Zone, click the Delete

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Barcode Parsing
During indexing configuration, you can configure a text delimiter or a regular expression to
parse specific index fields from a barcode. You can then specify which field’s index is parsed
from the barcode (e.g., you can select the third field's index so only the last four digits of a
social security number are parsed). Optionally, you can verify that an exact number of index
fields results from the parse operation (e.g., three index fields indicative of a social security
number in the format xxx-xx-xxxx).
Note:
The Verify Number of Fields setting is intended to verify that an exact number of
index fields (two or more) results from the parse operation.
If errors occur during barcode parsing, such as when the parsed number of index fields differs
from your specified number of fields, you can select one of three subsequent actions. First, the
entire index value can be skipped (therefore, no barcode parsing occurs). In the second option,
the entire barcode value is used (therefore, no barcode parsing occurs). In the last option, you
can specify the text used as the parsed value (e.g., you can enter “unknown value”).
To configure barcode parsing:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

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4. Expand the Barcode Parsing submenu. The Barcode Parsing properties appear.

Barcode Parsing

5. In the Delimiter section, select whether to use a text delimiter or regular expression to
split the original index value into fields. If you enter an invalid text delimiter or regular
expression, the error symbol

will appear to the right of the field.

Note:
Additional information on regular expressions can be located at:
http://msdn.microsoft.com/library/default.asp?url=/library/enus/script56/html/js56reconIntroductionToRegularExpressions.asp
6. In the Field Parsing section, specify the field index position from which to parse data.
7. Optionally, you can verify that an exact number of index fields (two or more) results
from the parse operation.
For example, you can set the Field Index value to “3” to parse only the last four
digits of a social security number that exists in the format xxx xx xxxx. You can then
select the Verify Number of Fields option to verify that three index fields (indicative
of a social security number) result from the parse operation.

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8. In the Parsing Errors section, select the action that will be executed if parsing errors
occur:
•

Skip Index Value: The entire index value is skipped, so no barcode parsing occurs.

•

Use Complete Barcode Value: The complete barcode value is used, so no barcode
parsing occurs.

•

Use Text: Your specified text is used as the parsed value.

9. In the Preview section, you can enter a sample index value to ensure the text delimiter or
regular expression parses the value correctly.

Barcode Parsing - Configured

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Barcode Page Properties
Advanced barcode page properties include settings for barcode orientation detection,
decoding special characters, and checksum error detection.
To configure advanced barcode page properties:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

Barcode Page Properties

Orientation
PaperVision Capture Desktop detects horizontal and vertical barcodes with skew angles of
no more than fifteen degrees from the horizontal and vertical axes, respectively. Horizontal
barcode detection is slightly faster than vertical barcode detection. If you are unsure of the
expected barcode orientation or if the documents might contain barcodes with different
orientations, select Both from the drop-down menu.
Decode
Some barcode types, such as Code 128, do not represent their data as ASCII characters.
Other barcode types, such as Code 3 of 9, use special characters to extend the basic
character set to include the entire ASCII set. When this setting is enabled, barcode values
are converted into human-readable ASCII strings. For example, if the barcode uses escape
characters, as in "*%K123%M?*", and the Decode property is True, then "[123]" will be
returned. If the Decode property is False, the raw barcode is returned.
Note:
You should enable this setting unless the barcode results should not be converted
into ASCII strings. For example, this setting should be disabled if you are detecting
Code 3 of 9 barcodes that represent dates using the slash mark ”r;/” character (e.g.
01/01/1999). If this setting is enabled, no results are returned because ”r;/0” and
”r;/1” are not valid ASCII character.

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Use Checksum
A checksum is an error detection process where additional characters are appended to a
barcode to ensure more accurate readings. Enable this setting if you want the checksum to
be recognized during the scanning process

OCR Zone Properties
During index configuration, you can manage OCR zones that you have defined for the
selected index.
To manage OCR zones during index configuration:
1. In the Index Properties window, expand the OCR panel menu. If you configured an OCR
zone for the index, you will be able to edit and/or delete the zone.

OCR Zones

2. Click the Manage
icon. The Manage Zones grid appears. See the Manage Zones
section in the Home Page chapter for more information.
3. To delete the OCR Zone, click the Delete

icon.

OCR Parsing
During indexing configuration, you can configure a text delimiter or a regular expression to
parse specific index fields from OCR text. You can then specify which field’s index is parsed
(e.g., the fourth field's index from a credit card number). Optionally, you can verify that an
exact number of index fields results from the parse operation (e.g., four index fields indicative
of a complete credit card number).
Note:
The Verify Number of Fields setting is intended to verify that an exact number of
index fields (two or more) results from the parse operation.
If errors occur during OCR parsing, such as when the parsed number of index fields differs
from your specified number of fields, you can select one of three subsequent actions. First, the
entire index value can be skipped (therefore, no OCR parsing occurs). In the second option,
the entire OCR value is used (therefore, no OCR parsing occurs). In the last option, you can
specify the text used as the parsed value (e.g., you can enter “unknown value”).

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To configure OCR parsing:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

OCR Parsing

5. In the Delimiter section, select whether to use a text delimiter or regular expression to
split the original value into fields. If you enter an invalid text delimiter or regular
expression, the error symbol

will appear to the right of the field.

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8. For example, you can set the Field Index value to “4” to parse only the last four digits of
a credit card number. You can then select the Verify Number of Fields option to verify
that four index fields (indicative of a social security number) result from the parse
operation.
9. In the Parsing Errors section, select the action that will be executed if parsing errors
occur:
•

Skip Index Value: The entire index value is skipped, so no OCR parsing occurs.

•

Use Complete OCR Value: The complete OCR value is used, so no OCR parsing
occurs.

•

Use Text: Your specified text is used as the parsed value.

10. In the Preview section, you can enter a sample index value to ensure the text delimiter or
regular expression parses the value correctly.

OCR Parsing (Configured)

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Miscellaneous Properties

The remaining properties can be defined during index configuration:
Hot Key Default Value
As operators are keying in index fields and press the assigned hot key, the specified default
value will populate the index field.
Zoom Zone
If you configured a zoom zone for the index, you can edit and/or delete the zone.
To edit the zone, click the Manage
icon. The Manage Zones grid appears. See the
Manage Zones section of the Home Page chapter for more information. To delete the zone,
click the Delete

icon

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Custom Code
During index configuration, you can configure custom code events that are triggered when
index fields are populated or validated.
To configure advanced custom code properties:
1. Click the Add Index

icon (if you select an existing index to edit, click the Configure

Index
icon). By default, basic index properties appear. See the Basic Indexing
Properties section for details on specific settings.
2. In the properties window, switch to the advanced properties view (click the Show
Advanced Configuration link in the lower right).
3. Expand the Custom Code menu, and the following properties can be configured:
Index Populating and Index Validating Custom Code Events
The advanced custom code event properties, Index Populating and Index Validating, allow
you to select either Visual Basic or C# code to configure an action triggered immediately
after an index field is populated (and you return to re-enter the index value) or validated by
the system. The Index Validate event is triggered after you return to edit an index value, reenter the index value, and then proceed to a subsequent index field (or save the edited
index value).
If you use either of these Custom Code Events to change an index value, the Indexing
window will remain synchronized using the UIRefreshLevel property (e.g.,
"base.UIRefreshLevel =UIRefreshLevel.Index"). See the section on API Functions in the
Custom Code Configuration section for a list of API functions and associated
enumerations that can be used within Custom Code.

Custom Code Indexing Events

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On the Fly Processing
You can enable on the fly image processing, barcoding, and zonal OCR processing while you
scan documents in the Home page. Multiple processes can be enabled, and the order in which
these processes execute can be modified. However, image processing must be designated as
the first or last process. While you scan documents, for example, you could enable on the fly
image processing to execute binary noise removal; you could then execute barcode detection
to automatically break documents; lastly, you could execute zonal OCR processing to read
social security numbers to populate an index.
Once you configure barcode zones, OCR zones, and IP zones/filters, you must enable the
corresponding task in the On the Fly Processing toolbar group. On the Fly processing for
barcode and OCR zones is configured through the Home page with the Region mouse
function. On the Fly image processing is configured in the Auto Process page, where you can
apply and configure one or more image processing filters.

On the Fly Processing - All Processes Enable

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Configuring Barcoding On the Fly
To enable barcoding while scanning documents (on the fly processing), you must first define
one or more barcode zones. You can add multiple barcode zones on each page, and you can
apply unique properties to each zone. As you draw a barcode zone on an image, the barcode
value will appear immediately in an adjacent flyout window. After you have configured all
barcode zones, you can enable automated barcode processing in the Home page.
To configure barcoding on the fly:

1. In the Home page, click the Region

icon in the Mouse Function toolbar group.

2. Drag the crosshair cursor around the barcode on the image. The Region toolbar will
appear next to your zone, where you can select how to use the zone.

Region Toolbar

3. Adjust the borders of the barcode zone if necessary.
4. Click the Add Barcode Zone
Utilization flyout window.

icon. The zone's barcode value will populate the Zone

Zone Utilization

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5. If you want to assign the zone to an index, select one or more options:
•

Whole Page Zone: Assign the zone to the entire page.

•

Assign to Index: Select the existing index from the drop-down list, or assign to new
index (enter the new index name).

•

Auto Document Break Zone: In addition to assigning the zone to the entire page or
to an index, you can also assign the zone to automatically break documents.
Optionally, you can require that the OCR zone be read successfully in order to delete
the break page.

6. Click the Apply link in the Zone Utilization dialog box.
7. To enable barcoding on the fly, select the Barcode check box in the On the Fly
Processing toolbar group.

On the Fly Processing (Barcode)

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Configuring OCR On the Fly
To enable zonal OCR while scanning (on the fly processing), you must first define one or
more OCR zones. You can add an infinite number of OCR zones on each page, and you can
apply unique properties to each zone. As you draw a zone around text, you can ensure the text
can be read successfully prior to processing batches.
To configure OCR processing on the fly:

1. In the Home page, click the Region

icon in the Mouse Function toolbar group.

2. Drag the crosshair cursor around the text on the image. The Region toolbar will appear
next to your zone, where you can select how to use the zone.

Region Toolbar

3. Adjust the borders of the OCR zone if necessary.
4. Click the Add OCR Zone to Job
Zone Utilization flyout window.

icon. The zone's OCR value will populate the

Zone Utilization

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5. In the Zone Utilization flyout window, select how to use the OCR zone:
•

Assign to Index: Select the existing index from the drop-down list, or assign to new
index (enter the new index name).

•

6. Click Apply in the Zone Utilization flyout window.
7. To enable zonal OCR processing on the fly, select the OCR check box in the On the Fly
Processing toolbar group.

On the Fly Processing (OCR)

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Configuring Image Processing On the Fly

To enable image processing while scanning (on the fly processing), you must first configure
the appropriate image processing zones and filter(s) in the Auto Process page. You can apply
IP filters on the entire image or specific zones. In both instances, you can test the current page
or all pages to ensure the IP filters are acceptable.
IMPORTANT!
It is not recommended to apply the page deletion IP filter on the first page during onthe fly processing, as all pages will be deleted.
To configure image processing on the fly:
1. Open the Auto Process page, and then click the Config
icon in the IP toolbar group.
The IP Zone Configuration context sensitive page appears.

IP Config Context Sensitive Page

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2. In the IP Config page, click the Config
icon. The Image Processing Filters dialog
appears. Filters supported in zones are marked with an asterisk (*).

Image Processing Filters

3. From the Available Filters list, highlight the filter(s), and then click Add.
4. To configure a selected filter, highlight the filter in the Selected Filters list, and then
click Configure.
•

To remove a filter from the Selected Filters list, highlight the filter, and then select
the Remove button.

•

To remove all filters from the Selected Filters list, click the Remove All button.

•

To move a filter up or down in the Selected Filter list, highlight the filter, and then
select Move Up or Move Down.
Note:
See the Image Processing Filters section in Chapter 6 for descriptions of
each filter.

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5. Click OK after you have configured all filters.
Note:
For complete details on configuring IP Zones, see the IP Configuration
section in Chapter 6.
6. When you are finished configuring all filters in the IP Config page, click the Apply
icon.
7. Open the Home page.
8. To enable IP on the fly, select the IP check box in the On the Fly Processing toolbar
group.

On the Fly Processing (IP)

Re-ordering Processes

In the Home page, you can customize the order in which tasks are executed during on the fly
processing. However, image processing must be designated as the first or last process.
To re-order the processes:
1. In the Home page, select the Re-order button in the On the Fly Processing toolbar
group. The Reset flyout window appears.

Reset

2. Select the process in the list, and then click the up or down arrow.
3. Click OK.

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Mouse Functions
Mouse functions enable you to switch between the Zoom and Region (barcode, OCR, zoom
zone, etc.) operations. By default, the Zoom mouse function is enabled. The Region mouse
function allows you to apply a zone (you can define the type of zone and select its settings) on
the image.
To zoom in on the image:

1. If the Zoom mouse function is not already enabled, click the Zoom

icon.

2. Click on the area of the image to enlarge.
Note:
To reset the original view of the image, right-click on the image, and then
select Reset Image from the context menu.
To apply a region on the image:

1. Select the Region

icon.

2. Drag the crosshair cursor around the area on the image. A toolbar appears above the zone
where you can execute one of several operations described below.

Region Toolbar

Deleting Regions
To delete the region you just applied, click the Delete

icon.

Assigning Barcode Values to Indexes
To assign a barcode value to a new or existing index, click the Assign Barcode Value
icon.

Assigning OCR Values to Indexes
To assign an OCR value to a new or existing index, click the Assign OCR Value

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Assigning Barcode Zones to Jobs
To assign a barcode zone to a job, click the Assign Barcode Zone to Job
Barcode Zone Configuration section for more information.

icon. See the

Assigning OCR Zones to Jobs
To assign an OCR zone to a job, click the Assign OCR Zone to Job
Zone Configuration section for more information.

icon. See the OCR

Assigning Zoom Zones
You can assign a zoom zone to the current page or all pages in the batch. You can then assign
the zone to a new or existing index. Alternatively, you can apply the zoom zone to the entire
page instead of a region.
To assign a zoom zone:
1. Click the Add Zoom Zone to Job
appears.

icon. The Zone Utilization flyout window

Zone Utilization

2. Select whether to apply the zoom zone to All Pages or the Current Page.
3. If you want to assign the zone to an index, select one option:
•

Assign to Existing Index (select the index from the drop-down list)

•

Assign to New Index (enter the new index name)

4. Click Apply.

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Barcode Zone Configuration
In PaperVision Capture Desktop, you can use barcodes to automatically populate index values
and insert document breaks. You can also apply barcode zones manually so you can easily
extract and index barcode data that may shift across pages and documents. PaperVision
Capture Desktop recognizes one- and two-dimensional, black and white, and color barcodes.
Note:
To prevent unpredictable results, new line characters and tab characters will not be
removed from 2D barcodes during barcode recognition.
In the Home page, you can configure barcode zones to automatically insert document breaks
or populate index fields while scanning documents (on the fly). Alternatively, you can
configure a barcode reading process that executes during post-processing (after scanning and
indexing) when you process or export the batch from the Auto Process page. During barcode
zone configuration, all barcodes types will be recognized automatically during the reading
process (i.e., by default, all barcode types are selected when you view properties for a barcode
zone). As you add a barcode zone in the Home page, you can view its value immediately in an
adjacent flyout window, and you can define whether the zone automatically breaks
documents, populates indexes, or both.
Note:
Use of the binary scaling image processing filter can improve the recognition rate of
barcode detection. For more information, see the Image Processing Filters section.

Add Barcode Zone to Job
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Adding Barcode Zones to Jobs
You can define barcode zones in the Home page with the Region mouse function which
allows you to insert the zone. Barcode zones can be configured to read barcodes while you
scan (on the fly processing) or when you process or export the batch (after scanning and
indexing) in the Auto Process page. The following instructions describe how to assign
barcode zones to jobs.
To add a barcode zone to a job:

1. In the Home page, click the Region

icon in the Mouse Function toolbar group.

2. Drag the crosshair cursor around the barcode on the image. The Region toolbar will
appear next to your zone, where you can select how to use the zone.

Region Toolbar

3. Adjust the borders of the barcode zone if necessary.
4. Click the Add Barcode Zone to Job
the Zone Utilization flyout window.

icon. The zone's barcode value will populate

Zone Utilization

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5. If you want to assign the zone to an index, select one or more options:
•

Whole Page Zone: Assign the zone to the entire page.

•

Assign to Index: Select the existing index from the drop-down list, or assign to
new index (enter the new index name).

•

Auto Document Break Zone: In addition to assigning the zone to the entire page
or to an index, you can also assign the zone to automatically break documents.
Optionally, you can require that the OCR zone be read successfully in order to
delete the break page.

6. Click Apply in the Zone Utilization flyout window to save the settings.
7. To execute the barcode reading process while scanning, select the Barcode check box
in the On the Fly Processing toolbar group. If you want to apply the barcode reading
process after scanning and indexing (when you process or export the batch from the
Auto Process page), proceed to the next step.

Barcode On the Fly Processing

8. Open the Auto Process page, and then select the Barcode check box in the
Automated Processing Tasks toolbar group. See Chapter 5 - Auto Process Page for
more information.

Automated Processing Tasks - Barcode

9. If you are ready to execute automated processing, click the Start

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Editing Barcode Zones
You can view all barcode zones that you have applied by clicking the Manage Zones
icon in the toolbar. You can view each barcode zone's X and Y coordinates, dimensions (in
millimeters), orientation, and page location.
To edit a barcode zone:
1. In the Home page, click the Manage Zones
appears.

icon. The Manage Zones window

Manage Zones

2. Highlight the barcode zone. The Manage Zone toolbar appears.

Manage Zone Toolbar

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3. Click the Edit Zone
icon. The Edit Barcode Zone flyout window appears. The
barcode/OCR value appears in the first field. If you configured the zone as a barcode
break page, see the next step.

Edit Barcode Zone

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4. If you configured the zone as a barcode break page (in Job Configuration), you can
assign a regular expression (Apply Regular Expression). In addition, you can delete the
break page if the barcode zone is read successfully (Required For Deleting Break Page).

Edit Barcode Zone (for Auto Document Break Zone)

5. Adjust the barcode zone properties, if applicable.
6. To copy the value to the selected index, select Copy value to index.
7. To apply the barcode zone to the entire page, select Whole Page.
8. If you adjusted the borders of the zone and want to save the new dimensions, click the
Save

icon.

9. Click Apply to save your changes.

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Deleting Barcode Zones
You can delete barcode zones that you have applied by clicking the Manage Zones
icon in the toolbar.
To delete a barcode zone:
1. In the Home page, click the Manage Zones
appears.

icon. The Manage Zones window

Manage Zones

2. Highlight the barcode zone. The Edit Zone toolbar appears.

Edit Zone Toolbar

3. Click the Delete

icon.

4. Click Yes to confirm the deletion.
Note:
Alternatively, you can select the Delete
the grid.

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Supported Barcode Types
To streamline the barcode reading process, all supported one- and two-dimensional barcode
types (listed below) will be detected. If desired, you can exclude certain types from being read
during the barcode reading process.
The following two-dimensional (2D) barcode types are supported:
•

DataMatrix

•

PDF417

•

QR Code

•

Royal Post

•

Australian Post

•

Intelligent Mail
Note:
To prevent unpredictable results, new line characters and tab characters will not be
removed from 2D barcodes during barcode recognition.

The following one-dimensional (1D) barcode types are supported:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Addon 2
Addon 5
BCD Matrix
Codabar
Code25 Datalogic
Code25 IATA
Code25 Industrial
Code25 Interleaved
Code25 Invert
Code25 Matrix
Code 32
Code 39
Code 93
EAN 13
EAN 8
Postnet
Type 128
UCC 128
UPC-A
UPC-E

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To exclude certain barcode types from being detected:
1. In the Home page, click the Manage Zones
appears.

icon. The Manage Zones window

Manage Zones

2. Highlight the barcode zone. The Edit Zone toolbar appears.

Edit Zone Toolbar

3. Click the Edit Zone

icon. The Edit Barcode Zone flyout window appears.

Edit Barcode Zone
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4. To exclude certain types from being detected, remove the check marks from the
applicable check boxes in the Barcode Types section.
5. Click Apply to save your changes.

Regular Expression Verification (for Auto Document Breaks)
This field is applicable when you define Auto Document Breaks with barcodes. If you enter
an exact value or regular expression into the Regular Expression Verification field, a
document break is only inserted when the system reads barcodes matching your exact value or
regular expression. If you leave this field blank, any barcode read by the system will cause a
document break to be inserted. A regular expression is a pattern of text that consists of
ordinary characters (for example, letters A through Z) and special characters, known as
metacharacters. The pattern describes one or more strings to match when searching a body of
text. The regular expression serves as a template for matching a character pattern to the string
being searched.

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To configure a regular expression:
1. In the Edit Barcode Zone flyout window, click Apply Regular Expression to enter a
regular expression.

Regular Expression

2. In the Regular Expression field, enter the regular expression.
3. Enter the text to validate.
•

A successful validation displays with a green

•

Invalid entries display with a red

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OCR Zone Configuration
Zonal OCR processing is performed by the Open Text® engine. PaperVision Capture Desktop
recognizes text contained in OCR zones that you define in the Home page. You can define the
OCR zones that will be recognized while you scan (on the fly processing) or when you export
the batch in the Auto Process page. The Region mouse function equips your cursor to draw an
OCR zone on the image.
Note:
New line characters will be removed during OCR processing.

Home Page - Adding an OCR Zone

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Adding OCR Zones to Jobs
You can define OCR zones in the Home page to extract text while you scan (on the fly
processing) or when you execute automated processing (after scanning and indexing) in the
Auto Process page. The following instructions describe how to assign OCR zones to jobs.
To add an OCR zone to a job:

1. In the Home page, click the Region

icon in the Mouse Function toolbar group.

2. Drag the crosshair cursor around the text on the image. The Region toolbar will appear
next to your zone, where you can select how to use the zone.

OCR Zone Configuration - Add OCR Zone to Job

3. Adjust the borders of the OCR zone if necessary.

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4. Click the Add OCR Zone to Job
Zone Utilization flyout window.

icon. The zone's OCR value will populate the

OCR Zone Utilization

5. In the Zone Utilization flyout window, select how to use the OCR zone:
•

Assign to Index: Select the existing index from the drop-down list, or assign to
new index (enter the new index name).

•

Auto Document Break Zone: In addition to assigning the zone to the entire page
or to an index, you can also assign the zone to automatically break documents.
Optionally, you can require that the OCR zone be read successfully in order to
delete the break page.

6. Click Apply in the Zone Utilization flyout window.
7. If you want to extract text from this OCR zone while you scan documents (on the fly),
select the OCR check box in the On the Fly Processing toolbar group in the Home page.
You are now ready to scan documents.

OCR Applied On the Fly

8. Alternatively, if you only want OCR text to be extracted during automated processing
(post-scanning and indexing), proceed to the Auto Process page.

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9. In the Auto Process page, select the Enable check box next to OCR. You are new ready
to execute zonal OCR during automated processing. For more information on executing
Zonal OCR automated processing, see Chapter 5 - Auto Process Page.

Zonal OCR - Enabled During Automated Processing

Editing OCR Zones
OCR Zones can be edited with the Manage Zones

operation in the Home page.

To edit an OCR zone:
1. In the Home page, click the Manage Zones
appears.

icon. The Manage Zones window

Manage Zones Window

2. Highlight the OCR zone. The Edit Zone toolbar appears.

Edit Zone Toolbar

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3. Click Edit Zone
icon. The Edit OCR Zone flyout window appears. The OCR value
appears in the first field.

Edit OCR Zone

4. To copy the value to the selected index, select Copy value to index.
5. To apply the OCR zone to the entire page, select Whole Page.
6. Modify the properties, if applicable. See the section on Zonal OCR Properties for more
information on each property.
7. Click Apply to save your changes.

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Deleting OCR Zones
OCR Zones can be deleted with the Manage Zones

operation in the Home page.

To delete an OCR zone:
1. In the Home page, click the Manage Zones
appears.

icon. The Manage Zones window

Manage Zones Window

2. Highlight the appropriate OCR zone in the grid. A toolbar appears above your selection.
3. Click the Delete

icon.

4. Click Yes to confirm the deletion.
Note:
Alternatively, you can select the Delete
the grid.

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Zonal OCR Properties
During zonal OCR configuration, custom code, engine-level, and zonal OCR properties are
available for selection.

Auto Rotate
By default, this property is set to True, and the Open Text Zonal OCR engine will attempt to
recognize text in all orientations (vertically and horizontally) within the zone. If you do not
want the Open Text Zonal OCR engine to recognize text in all orientations (vertically only)
within the zone, set this property to False.

Brightness Sample Size
This value (indicating both width and height) specifies the rectangle size used to calculate the
brightness threshold. You can specify a value between 1 and 32, and the default value is 15.
Note:
Smaller brightness sample sizes may cause the OCR engine to recognize extraneous
noise on the image.

Brightness Threshold
You can assign a brightness threshold value (between 0 and 255) for the image. The default
value is 75.

Country/Language
When you select from the Country/Language property, your selection may reflect not only a
country or language, but country groups (e.g., Western Europe), language groups (e.g., Latin),
and character sets (e.g., OCR). Each country corresponds to one or more languages, and
countries are automatically expanded into language sets (e.g., German corresponds to the
German language; Switzerland corresponds to the German, French, Italian, and RhaetoRomantic languages).
Specific languages are also available for selection under the Country/Language property (e.g.,
English, German, Dutch, Italian, etc.). It is recommended to narrow your selection as much as
possible since OCR recognition may become slower with a greater number of selected
countries or languages. It is also recommended to select a country rather than a language or
country group (e.g., Western Europe, South America, Scandinavia) since the recognition of
certain types of addresses and money transfer forms may improve.

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Language Groups
If you select a language group, it is recommended to select only one, since they encompass
multiple languages, countries, and code pages.
1. Cyrillic (Codepage 1251)
2. Greek (Codepage 1253)
3. Latin (Codepage 1250, 1252, 1254, and 1257; i.e., Central Europe, Western Europe,
Turkey, and Baltic)
4. Azerbaijanian
Note:
For language groups, recognition results are always represented by Unicode
characters. The English character set (A-Z, a-z) is implicitly available with all
country-language selections, even Greek or Cyrillic.
To select a country or language for full-text OCR output:
1. After selecting an output type, click the ellipsis button to the right of the
Country/Language property. The Country/Language dialog box appears.

Country/Language

2. Highlight one or more selections from the Available list, and then click the right arrow.
3. To remove one or more selections from the Selected list, highlight the selections, and
then click the left arrow.
4. When finished with your selections, click OK.

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Supported Countries, Languages, Country Groups, Language Groups
and Character Sets
If you narrow the search for specific languages or countries, the OCR engine will process
more rapidly during OCR recognition. See Appendix B for a list of all supported countries,
languages, country groups, and character sets.

Minimum Confidence
The confidence level reflects the reliability of the OCR recognition results. Values range from
zero (the default setting), the lowest confidence level, to 255, the highest confidence level
indicating the most reliable recognition results. Characters with lower confidence levels than
your specified value will display as the rejection symbol, which is the tilde (~) character by
default.

Timeout Value (sec)
This property allows you to define the maximum amount of time that the OCR engine
processes a single image before it fails. By default, this property is set to 180 seconds (3
minutes). You can assign a timeout between one second and 3,600 seconds (1 hour).
Note:
Raising the timeout setting may increase the amount of time to process all images.

Reader Engine
Two internal OCR reader engines, RecoStar and AEGReader, are available for selection
during zonal OCR configuration. Document content may cause one engine to generate more
accurate recognition results, so the Voter option is selected by default. The Voter option
automatically "votes" between both engines' recognition results, and generates results from
the engine with the highest confidence level.

Rejection Symbol

This property represents rejected characters in output documents. A rejected character is not
recognized by the active OCR recognition engine configuration. The default value is the Tilde
character ( ~ ). Only a single character can be entered in this field.
Tip:
To prevent unrecognized characters from appearing in output documents, leave this
field blank.

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Syntax Mode
When you assign the syntax mode to alphanumerical, the default character set is
alphanumeric. If a character is ambiguous, the OCR engine will attempt to process the
character as a letter before a number. For example, the OCR engine will process a "G" before
"6", "S" before "5", etc.
When you assign the syntax mode to numerical, the default character set is numeric. If a
character is ambiguous, the OCR engine will attempt to process the character as a number
before a letter. For example, the OCR engine will process a "6" before "G", "5" before "S",
etc.

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Job Configuration
In the Home page, job configuration settings contain properties for various tasks that are
completed automatically in PaperVision Capture Desktop. During job configuration, you can
assign automatic document break and page rotation settings. In addition, you can apply
settings to limit the number of pages comprising each document, and you can automatically
delete blank pages that are scanned in the application.
For example, document breaks can be inserted automatically based on page count, file size,
barcode content, and OCR text. Additionally, you can configure custom code events that can
automatically execute during batch processing. To view job settings, select the Job
icon in the Settings toolbar group.

Job Configuration (Basic Settings)

General
This read-only field displays the name of the job.

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Auto Document Break

While scanning documents, you can determine where one document ends and the next
document begins using the Auto Document Break properties. Although you can separate
documents manually, you can select from options that are described below.
To assign the auto-document break settings:
1. In the Job Configuration window, expand the Auto-Document Break menu. The AutoDocument Break settings appear.

Auto Document Break

2. Select an option:
•

None: This is the default auto-document break type. When set to None, the system
will expect you to manually separate new documents. No options are available for
this setting.

•

Blank Page: To automatically insert document breaks based on the file size of the
image, select Blank Page. Enter the size (in Kilobytes) of images to be considered
blank. You can enter the file size whole numbers with up to two decimal places.
Select True to leave the blank page in the batch, or select False to remove the blank
page from the batch.
Note:
An error will appear if both the Auto Document Break and Minimum Page
Size Detection properties are enabled.

•

Number Pages: To assign a fixed number of pages per document, enter the number
of pages that PaperVision Capture Desktop will scan before starting a new document.

Barcode Zones
To select the Barcode mode, click the Add Zone link to define the barcode zone that will
automatically break documents. See the Barcode Zone Configuration section for more
information on specific settings.

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OCR Zones
To select the OCR mode, click the Add Zone link to define the OCR zone that will
automatically break documents. See the OCR Zone Configuration section for more
information on specific settings.
Delete Break Sheet (Barcode/OCR Only)
This property is applicable when you define Auto Document Breaks with barcode or OCR
zones. When enabled, the break page will be deleted when all defined barcode or OCR zones
are read successfully.

Auto Page Rotation
The Auto-Page Rotation setting allows you to configure how pages are rotated as images are
scanned in the application.
To assign the page rotation settings:
1. In the Job Configuration window, expand the Auto Page Rotation menu. The Auto Page
Rotation settings appear.

Auto Page Rotation

2. Select the page rotation setting from the Apply Rotation To drop down menu.
•

None disables the automatic page rotation feature.

•

All Pages automatically rotates all pages in a document by the specified rotation
value as the documents are scanned.

•

Even Pages automatically rotates only the even numbered pages in a document by
the specified rotation value as the documents are scanned.

•

Odd Pages automatically rotates only the odd numbered pages in a document by the
specified rotation value as the documents are scanned.

•

Even Pages/Odd Pages automatically rotates the odd and even numbered pages in a
document by the specified rotation values as the documents are scanned. Even pages
and odd pages can be assigned different rotation values.

•

First Page Only automatically rotates the first page of a document by the specified
rotation value as the documents are scanned.

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•

All Pages Except First automatically rotates all pages except the first page of a
document by the specified rotation value as the documents are scanned.

•

First Page Only/All Page Except First automatically rotates the first page of a
document by the specified rotation value as the documents are scanned. The
remaining pages can be assigned a different rotation value.

3. Select the rotation value from the All Pages (or the applicable selection will appear)
drop-down list. You can select from 90°, 180°, or 270°.
4. If you are applying on the fly processing (for barcode, IP, or OCR zones) on images and
you want the auto-rotation settings to be completed before you apply on the fly
processing, select the option, Apply Before On the Fly Processing. Otherwise, images
will be rotated after on the fly processing has been completed.

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Miscellaneous
Miscellaneous job settings include Color Image File Type, Minimum Page Size, and Display
Saved Images Only.

Miscellaneous Job Settings

Color Image File Type
You can specify the file type when storing scanned images that are not black and white. Click
the Color Image File Type drop-down menu in the right column to make the selection. If you
change this property after images have already been scanned into the batch, the file type will
change for only those images subsequently scanned into the batch. For example, you change
the Color Image File Type property from .bmp to .jpg after scanning ten out of twenty images
in the batch. Images 1-10 will be .bmp file types; images 11-20 will be .jpg file types.
•

BMP files are not compressed and can be large. These files contain pixels and can
degrade when you increase resolution.

•

JPG images are compressed, so they contain less data and smaller file sizes than other
image types.

Minimum Page Size
Blank pages can be scanned accidentally or as the blank side of a duplex page. The Minimum
Page Size setting allows you to delete blank pages as they are scanned. In the Minimum Page
Size field, enter the minimum page size detection (in Kilobytes) to be deleted. You can enter
the size in whole numbers with up to two decimal places.
Note:
An error will appear if both the Auto Document Break and Minimum Page Size
Detection properties are enabled.
Display Saved Images Only
When this property is enabled, PaperVision Capture Desktop only displays the images that are
saved (in the manner that they are being saved). For example, if images are rotated as they are
scanned, only the correct rotation orientation will display. If you enable this setting, and you
have specified a minimum page size detection, blank pages will not display. If you do not
enable this setting, all images will display, including blank images.

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Advanced Job Configuration
Advanced job settings include properties to merge documents containing matching index
values (Merge Like Documents operation). Custom code properties allow you to configure
automated actions triggered after certain events (Add Page, Save Indexes, Match and Merge,
and Custom Code Execution) are completed.

Advanced Job Configuration

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Merge Like Documents
The Merge Like Documents job setting merges pages from multiple documents with the same
index values into a single document. Documents that have not been indexed are not included
in the merge process. The Merge Like Documents operation is performed on all documents in
the batch.
To configure the Merge Like Documents setting:
1. Click Show Advanced Configuration on the bottom right of the Job Configuration
flyout window.
2. Expand the Merge Like Documents menu. The Merge Like Documents settings
appear.

Merge Like Documents

3. You can determine the page order of the merged document. Select Merge in Reverse
Direction to place the last page at the beginning of the resulting document. If all pages
should appear in the order in which they are merged, do not select this option.
4. All index values defined for the job appear in the Available list. Highlight the index
values to be included in the Merge Like Documents operation, and click the right arrow.
Your selected index values will appear in the Selected list.
• Or, choose Select All, and then click the right arrow.
• To remove a selected index value, highlight the index value in the Selected list,
and then click the left arrow.
• Or, choose Select All to remove all index values from the Selected list, and then
click the left arrow.
5. By default, blank index values are not included in the merged document. If blank index
values should be included in the merged document, select the Allow Blank check box for
the appropriate index value. For example, if you select the Allow Blank check box for
the Invoice Number index value, all documents must contain blank index values in order
to be merged into one document. If at least one Invoice Number index value is defined
and the remaining index values are blank (or vice versa), the documents will not be
merged.
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Custom Code Event Configuration
Custom code is automatically executed when certain events occur in PaperVision Capture
Desktop. These events include the following:
•

Index Populating - when a specific index is populated with data

•

Index Validating - when a specific index is to be validated

•

Add Page - each time a page is added to the batch

•

Barcode Detected - each time a barcode is successfully read

•

Save Indexes - when index values are being saved to the batch

•

Custom Code Execution - when a user clicks the "Custom Code" button

•

Match and Merge - when a user clicks the "Match and Merge" button

To configure the code for the Index Populating and Index Validating events:
1. In the Indexing window, select the index.
2. Click the Configure Index

icon to open the properties window.

3. Click Show Advanced Configuration to view advanced indexing properties.
4. Expand the Custom Code menu to view the Index Populating and Index Validating
events.

Index Populating and Index Validating Events

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5. Click the Add
icon next to the event, and the Select Custom Code Generator
dialog box opens.

Select Custom Code Generator

6. Select the Basic generator, and click OK. The Script Editor opens, where you can edit
the script.
7. Click OK in the Script Editor to save the script.

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The remaining events are configured in the Job Configuration window, located in the Home
page > Job (Settings toolbar group) > Show Advanced Configuration > Custom Code
menu. After you navigate to the appropriate screen, follow these steps to generate custom
code:
To configure the code for the remaining events:
1. In the Job Configuration flyout window, click Show Advanced Configuration on the
bottom right.
2. Expand the Custom Code menu. The Custom Code events appear.

Custom Code

Add Page
Add Page executes custom code just before images are appended to the batch, including
rotation or barcode indexing. When the script is enabled for this option, it will be executed
for all images scanned in the application or when you import a batch. This script is not
executed if you execute the Import Images operation.
Barcode Detected
The Barcode Detected event executes custom code after a barcode's value, location, size,
orientation, and type have been successfully read during scanning. When a script is
enabled for this option, it will be executed every time a barcode is successfully read during
scanning (multiple barcodes can be read per page). This event can also be used to apply a
page-level custom tag. The script is not executed if a barcode cannot be successfully read.
Save Indexes
Save Indexes executes prior to the operator saving the index values in the Indexing window.
Custom Code Execution
Custom Code Execution executes when the user clicks the Custom Code button in the Edit
page.
Match and Merge
Match and Merge executes when you click the Match and Merge button in the Edit page.
See the Match and Merge Wizard section for specific configuration information.
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3. To configure one of the custom code events, click the Add
icon. For the Add Page,
Save Indexes, or Custom Code Execution events, the Select Custom Code Generator
wizard opens, where you can configure a basic script generator.

Custom Code Generator Wizard

4. Select either the C# or Visual Basic programming language from the drop-down list.
5. Select the Basic generator, and click OK. The Script Editor opens, where you can edit
the script.
6. Click OK in the Script Editor to save the script.

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Copying a Job
The Copy Job operation makes a copy of the current job and allows you to move the open
batch to the new job.
To copy a job:
1. In the Home page, click the Copy Job
Copy Job dialog box appears.

icon in the Settings toolbar group. The

Copy Job

2. Enter the new job name.
3. To move the current batch to the new job, select the Move Batch to New Job check box.
4. Click OK.

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Managing Zones
When you select the Manage Zones
operation from the Home page, you can view,
modify, and delete zones that you have assigned to indexes. The Manage Zones window
displays all zoom, barcode, and OCR zones per index. You can also view the zone's page
number, type (Barcode, OCR, and Zoom Zone), and parameters (X and Y coordinates; width
and height).
•

Index (indicates the index to which the zone is assigned)

•

Type (indicates the type of zone, including barcode, OCR, or zoom zone)

•

Page

For specific OCR and barcode zone configuration settings, see the Barcode Zone
Configuration section or the OCR Zone Configuration section.
To edit existing zones:
1. In the Home page, click the Manage Zones
icon. The Manage Zones grid opens,
where you can view all zones that have been applied to indexes.

Manage Zones

2. To view a zone's properties, highlight the zone in the grid. The Manage Zones toolbar
appears above the region on the image, where you can save, delete, or edit the zone's
properties.

Manage Zones Toolbar

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3. To edit the zone's properties, click the Edit Zone
icon. The corresponding flyout
window appears with a preview of the barcode/OCR value.

Edit Barcode Zone Flyout Window

4. To copy the zone's value to the selected index, select Copy value to index.
5. To apply the zone to the entire page, select the Whole Page option.
6. Edit the properties for the zone, and then click Apply.
7. If you adjusted the borders of the zone and want to save the new dimensions, click the
Save

icon.

8. To delete an existing zone, highlight the zone, and then select the Delete

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Right-Click Operations
You can execute a variety of operations when you right-click on an image in the main
viewing window in the Home, Edit, View, and Automated Processing Tasks pages. The
following table displays each operation's default hot keys (if applicable), toolbar icon, and
main page where the operation can be executed.

Right-Click Operations
Reset Page

Resets the page to its original view
Page: Edit
Hot Key: Ctrl+T

Rotate Image

Rotates the image 90 degrees clockwise
Page: Edit
Hot Key: R

Rotate and Save Image

Rotates and saves one or multiple images
in one document or across multiple
documents
Page: Edit

Scale to Height, Width, Window

Fits images to the height, width, or both
height and width of the screen.
Page: View
Copies all pages and appends the new
document after the selected document

Copy Document

Page: Edit
Hot Key: Y
Deletes the current document and its
associated images

Delete Document

Page: Edit
Hot Key: Ctrl+Delete
Makes your selected page the first page of
the new document

Insert Document Break

Page: Edit
Hot Key: Ctrl+Insert

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Right-Click Operations (continued)
Removes a previously-inserted document
break
Remove Document Break

Page: Edit
Hot Key: Ctrl+R
Cuts, copies, pastes, or deletes the current
page
Page: Edit

Cut, Copy, Paste, Delete Pages

Invert Page Polarity

Hot Keys:
•

Cut: Ctrl+X

•

Copy: Ctrl+C

•

Paste: Ctrl+V

•

Delete Page: Delete

Reverses the black text on white
background to white text on black
background (or vice versa)
Page: Edit

Invert and Save Page Polarity

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The Edit page contains bath, document, and page manipulation operations such as
the Cut, Copy, and Paste Pages/Documents. The Auto Import operation allows
you to manually import directories containing images. Auto Import creates a new
document at the end of the current batch and then inserts the images. In addition, you can
insert and remove document breaks from this page; invert and rotate pages; merge documents
containing matching index values; and, shuffle documents to duplex. In addition, you can
save images after you rotate or invert them. You can also index documents (and all associated
indexing operations) within the Edit page.

Edit Page

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Auto Import
The Auto Import operation allows you to manually import directories containing images. This
operation creates a new document at the end of the current batch and then inserts the images.
To execute the Auto Import operation:
1. Click the Auto Import

icon. The Auto Import dialog box opens.

Auto Import

2. In the Select Directories to Import section, highlight the directory and click Add.
3. Repeat the second step for each directory.
Note:
A message appears if you attempt to import a directory that has already been
added to the Directories Queued for Import list.
4. If applicable, select the drive from which to import the batch. By default, the contents of
your local hard drive appear in the Folders list.

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5. To remove one or more directories, highlight them in the Directories Queued for
Import list, and then click Remove.
Note:
Use the Ctrl key when you select multiple directories or the Shift key when
you select multiple, consecutive directories.
6. To remove all selected directories, click Clear.
7. To specify an image file type to import, enter it in the File Type field.
8. To enter multiple image file types, use the filter format with semicolons placed between
file types:
*.bmp; *.jpg; *.tif
9. In the Import Mode section, select Manual or Automated. If you select Manual,
proceed to the next step. If you select Automated, proceed to step 11 on the next page.
10. If you select the Manual option, the Manual Auto Import screen opens where you can
save or skip certain images and insert document breaks. Additionally, you can rotate the
pages, invert page polarity, and reset the page view. The progress bar at the bottom of the
screen helps you navigate through the images by displaying batch, image, document, and
page information.
Manual Auto Import Operations
•

To save the image, click the Save Image

•

To create a new document, click the New Document

•

To skip the image, open, click the Skip Image

•

To invert the page polarity, open View > Invert, click the Invert

•

To rotate the page view by 90 degrees clockwise, click the Rotate

•

To reset the image to its original view, click the Reset

•

To exit out of the screen, click the Exit

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The following hot keys can be used in the Manual Auto Import screen:
•

Save Image (Ctrl+S)

•

Create New Document and Save Image (Ctrl+Insert)

•

Skip Image (Ctrl+I)

•

Invert Page Polarity (Ctrl+N)

•

Rotate Image (R)

•

Reset Image (Spacebar or Ctrl+T)

•

Exit (Ctrl+E)

•

Help (F1)

11. If you select Automated, select from one of the following Insert Document Break
options:
•

Use Job Step's Auto-Document Break Setting is assigned by your
administrator. One of the three settings may have been assigned:
a. None: This is the default auto-document break type for a newly created
step. When set to None, the system expects you to manually separate new
documents.
b. Number of Pages Per Document: This is the total number of pages that
PaperVision Capture will scan before starting a new document. Your
administrator may have the system display a message that asks you for a
fixed number of pages before breaking to a new document.
c. Barcode: Your administrator pre-defined barcode zones to be read during
the scanning process.

•

Each Directory automatically imports images into multiple documents, placing a
document break between each directory. For example, if you select a parent
directory that contains subdirectories, document breaks are automatically inserted
between the subdirectories.

•

Each Image automatically imports multi-page image files and separates them into
multiple documents, placing a document break between each image file.

12. Click OK to begin the import process.
13. If invalid images are found during the import process, a notification appears with each
invalid image and prompts you whether to import the remaining images.
•

Click Yes to import the remaining images in the batch.

•

Click No to abort the import process from that image forward. The remaining
images (located after the invalid image) will not be imported.

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Importing Images
This operation imports images before or after your selected page in the current document.
This command does not perform barcode recognition, apply page rotation, or insert auto
document breaks.
To import images:
1. Navigate to the destination page in the document.
2. Click the Import Images

icon.

3. In the Select Images to Import dialog box, browse to the directory and select the
image(s) to import.
Note:
Press the Ctrl key to select multiple images or the Shift key to select
multiple, consecutive images.
4. Click Open, and the Import Pages dialog box appears.

Import Pages

5. Select the document number where the images will be inserted.
6. Select the page number where the images will be inserted.
7. If you want the images inserted after the destination page, select Import pages after
destination page. Otherwise, images are inserted before the destination page.
8. Click OK.

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Adding a Document
The Add Document command appends a blank document to the end of the batch. You can
subsequently scan and import images into the new document and enter index values.
To add a document:
1. Open the appropriate document.
2. Click the Add Document
icon. The blank document appears at the end of the
batch. You can then import or scan images into the new document (and enter index
values if required).

Copying a Document
The Copy Document command copies all pages and appends the new document after the
selected document.
To copy a document:
1. Open the appropriate document.
2. Click the Copy

icon.

3. Enter the number of copies to create, and then click OK.

Deleting Documents
The Delete Document command deletes the current document and its associated images.
To delete a document:
1. Open the appropriate document.
2. Click the Delete

icon.

3. To proceed with the deletion, click Yes.
If the Browse Batch window is viewable, you can delete one or more documents from the list.
To delete one or more documents from the Browse Batch window:
1. Select one or more documents in the list.
2. Right-click and select Delete Documents.
3. To proceed with the deletion, click Yes.

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Inserting an Auto Document Break
While scanning documents, you can determine where one document ends and the next
document begins by inserting an Auto Document Break. This operation makes your selected
page the first page of the new document.
To insert an auto document break:
1. Navigate to the page where the document break will be placed.
2. Click the Insert Document Break

icon.

3. If you want to save the index values, click Yes.
•

Selecting No will not save the index values, but will insert a document break.

•

Selecting Cancel will abort both operations.

4. If you want the marked page to be the first page of the new document, click Yes.

Removing a Document Break
If you inserted a document break and no longer want to keep it, you can remove the break and
place the pages from the current document at the end of the previous document.
To remove a document break:
1. Navigate to the page where the document break was placed.
2. Click the Remove Break

icon.

Note:
You cannot remove a document break for the first document in the batch.
3. Click Yes to remove the document break, and the current document will be merged with
the previous document.
4. Or, select No, and the document break will not be removed.

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Document History
The Document History
operation lists all actions performed on the document, such as
its creation date and name, image additions and deletions, and index additions and updates. To
view a document's history, click the Document History icon.

Document History

Merging Like Documents
This operation merges selected documents containing the same index values. The Merge Like
Documents job setting must be configured for this operation. See the Job Configuration
section in Chapter 2 for more information.
To merge documents containing the same index values:
1. Enter the required index value(s) for all documents.
2. In the Edit page, click the Merge Like Documents
icon. If the Browse Batch
window is viewable, documents with matching index values will be combined into one
document.
Note:
Documents must contain matching index values in order to be merged. For
example, in a batch containing three documents, one document contains a
blank index value; the other two documents have a matching index value of
80111. Only the two documents with 80111 index values will be merged.

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3. If you are merging a large volume of documents, a progress message will appear during
document analysis, prior to the document merge. During analysis, you can click the
Cancel button to cancel the merge process and return to the job step screen.
Note:
Depending on the number of documents that comprise the batch, document
analysis may take a few minutes to complete.
4. Click OK to the confirmation message.

Shuffling a Document to Duplex
This operation shuffles the first half of the pages, and they become the odd pages. The
remaining half of the pages becomes the even pages, and these pages are placed in reverse
order. The document must contain an even number of pages to shuffle.

WARNING!
This command is irreversible.
To shuffle a document to duplex:
1. In the Edit page, click the Shuffle Document to Duplex

icon.

2. Click Yes to proceed with the shuffle.

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Cutting and Pasting Pages
You can cut, copy, and paste one or multiple pages in the Single Display View

Multiple Display View
within the Edit page. The cut, copy, and paste operations can be
performed on consecutive or non-consecutive pages in one document or across multiple
documents.
Tip:
You can also right-click on a page or within the multiple display view or the Thumbnails
window to cut, copy, and paste pages.
To cut and paste pages:
1. Navigate to the page in the document (or, select one or more pages in multiple display or
Thumbnails).
2. Click the Cut

icon. The Cut Pages dialog box appears.

Cut Pages

3. If you selected pages within the same document, the first option, Selected pages
(current document), is selected. For this option, the selected pages are listed in the
Pages field. If you selected pages across multiple documents, the second option, Selected
pages (across documents), would be selected. Ensure the appropriate option is selected,
and then click OK.
4. In the Thumbnails window or multiple display view, selected pages appear with the Cut
icon in the upper right. Navigate to the page in the document where the pages will be
pasted.

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5. Click the Paste

icon. The Paste Pages dialog box appears.

Paste Pages

6. Your selected document and page number appear in the Paste Pages dialog box. To
change your selection, enter the appropriate document and page number.
7. By default, the pages are pasted directly before your selected location. If you want them
pasted after your destination page, select the option, Paste after destination page.
Tip:
To prevent the confirmation message from appearing each time you perform this
operation, select the Suppress future cut/paste pages messages option. To show the
message once again, select the PaperVision Capture Desktop Button
>
Preferences > Confirmation Messages, and select the applicable check box.

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Copying and Pasting Pages
To copy and paste pages:
1. Navigate to the page in the document (or, select one or more pages in multiple display or
Thumbnails).
2. Click the Copy

button. The Copy Pages dialog box appears.

Copy Pages

3. If you selected pages within the same document, the first option, Selected pages
(current document), is selected. For this option, the selected pages are listed in the
Pages field. If you selected pages across multiple documents, the second option, Selected
pages (across documents), would be selected. Ensure the appropriate option is selected,
and then click OK.
4. In the Thumbnails window or multiple display view, selected pages appear with the
Copy icon in the upper right. Navigate to the page in the document where the pages will
be pasted.
5. Click the Paste

icon. The Paste Pages dialog box appears.

Paste Pages

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6. Your selected document and page number appear in the Paste Pages dialog box. To
change your selection, enter the appropriate document and page number.
7. By default, the pages will be pasted directly before your selected location. If you want
them pasted after your destination page, select the option, Paste after destination page.
Tip:
To prevent the confirmation message from appearing each time you perform this
operation, select the Suppress future copy/paste pages messages option. To show
the message once again, select the PaperVision Capture Desktop Button
Preferences > Confirmation Messages, and select the applicable check box.

Deleting a Single Page
To delete a page:
1. In the Thumbnails section, select the page to delete.
2. Click the Delete

icon in the toolbar.

3. Click Yes to the confirmation message.

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Deleting Pages
This operation deletes your specified page(s) in one document or across multiple documents.
You can perform this operation in single display view (View > Organization > Single
Display) or multiple display view (View > Organization > Multiple Display) as well as the
Thumbnails window (View > Windows > Thumbnails).
Tip:
You can also right-click on a page or within the multiple display view or Thumbnails
window to delete pages.
To delete pages:
1. Select one or more pages in the same document or across multiple documents.
2. Click the Delete

icon. The Delete Pages dialog box appears.

Delete Pages

3. If you selected pages within the same document, the first option, Selected pages
(current document), is selected. For this option, the selected pages are listed in the
Pages field. If you selected pages across multiple documents, the second option, Selected
pages (across documents), would be selected. Ensure the appropriate option is selected,
and then click OK.
4. To confirm the deletion, click OK.
Tip:
To prevent the confirmation message from appearing each time you perform
this operation, select the Suppress future delete pages messages option. To
show the message once again, select the PaperVision Capture Desktop
Button
> Preferences > Confirmation Messages, and select the
applicable check box.

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Inverting Page Polarity
Inverting the page polarity reverses the black text on white background to white text on black
background (or vice versa). When you are in single-display view, you can click the Invert
icon to run this operation.

Inverting and Saving Page Polarity
Inverting the page polarity reverses the black text on white background to white text on black
background (or vice versa). This operation saves the inverted pages prior to batch submittal.
To invert and save page polarity on one or multiple pages:
1. Navigate to the appropriate page.
2. Click the Invert drop-down list, and then select the Invert Save Pages Polarity
option. The Invert Save Pages Polarity dialog box appears.

Invert Save Pages Polarity

3. If you selected pages within the same document, the first option, Selected pages
(current document), will be selected. For this option, the selected pages are listed in the
Pages field. If you selected pages across multiple documents, the second option, Selected
pages (across documents), is selected. Ensure the appropriate option is selected.
4. To specify a certain page, page range, or combination thereof, enter the page numbers in
the Pages field. For example, you can enter "2, 4-7".
5. Click OK.
Tip:
To prevent the confirmation message from appearing each time you perform this
operation, select the Suppress future invert messages option. To show the message
once again, select the PaperVision Capture Desktop Button
Confirmation Messages, and select the applicable check box.

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Rotating an Image 90° Clockwise
To rotate the image 90 degrees clockwise, click the Rotate

icon.

Rotating and Saving Pages
You can rotate one or multiple images in one document or across multiple documents and
save them. You can perform this operation in the Thumbnails window, single display view
(View page > Single Display) or multiple display view (View Page > Multiple Display).
To rotate and save one or multiple images:
1. Select one or more pages.
2. Click the Rotate Save Images

icon. The Rotate Save Images dialog box appears.

Rotate Save Images

3. From the Rotation Mode drop-down list, select the angle (90, 180, 270).
4. If you selected pages within the same document, the first option, Selected pages
(current document), will be selected. For this option, the selected pages are listed in the
Pages field. If you selected pages across multiple documents, the second option, Selected
pages (across documents), is selected. Ensure the appropriate option is selected.
5. To specify a certain page, page range, or combination thereof, enter the page numbers in
the Pages field. For example, you can enter "2, 4-7".

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6. Click OK.
Tip:
To prevent the confirmation message from appearing each time you perform this
operation, select the Suppress future page rotation messages option. To show the
message once again, select the PaperVision Capture Desktop Button
>
Preferences > Confirmation Messages, and select the applicable check box.

Resetting Pages
If you have rotated or inverted a page, you can reset the page to its original view. To reset the
image to its original view, click the Reset
icon.

Saving Pages
If you rotate a page or invert its polarity, this command allows you to save its new
appearance.
To re-save the page:
1. After you change the page rotation or polarity, click the Save

icon.

2. Click OK to the confirmation prompt.

Miscellaneous Operations
Miscellaneous operations include custom code and match and merge operations that you can
execute in the Edit page.

Custom Code
This operation is available if you have configured a custom operation in the Home page's Job
Settings. For example, an operation can validate your indexing entries against an external
database, or your indexing entries can update an external database. Click the Custom Code
icon to run a custom operation that has been configured.

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Match and Merge
If the Match and Merge command is executed, your indexing entries will be combined with
entries found in the specified database (configured in the Home page > Advanced Job
Settings > Custom Code menu). For example, you enter one required index value, a social
security number, for an insurance invoice. You execute the Match and Merge command, and
the remaining two index fields, First Name and Last Name, are automatically filled in.
If you are unsure of the exact index value while hand-key indexing, you can insert wildcard
characters to perform a partial search against the database. For example, you can insert the
percent sign (%) to specify any number of unknown characters to search for in a SQL,
Sybase, or Oracle database; or, you can insert the asterisk (*) to specify any number of
unknown characters to search for within a Microsoft Access database. For information on
specific wildcard characters, refer to the documentation for the respective database.
Note:
See the Configuring the Match and Merge Wizard section for information on
configuring this operation.
To match and merge your index values:
1. Enter the required index values in the Indexing window.
2. In the Edit page, click the Match and Merge
populate the remaining index fields.

icon. The entries found in the database

Note:
A message will appear if no matches were found.

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3. If more than one entry is found, you will be presented with a list of records in the Record
Selection dialog. Highlight the record and click OK.

Record Selection

Note:
Click a column header to sort the records in ascending or descending order,
and the sort order will be maintained for the duration of your logon session
(i.e., the records return to their original sort order after you close the
application).
4. If you do not see the correct record, click Cancel.

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Chapter 4 - View Page
The View page contains document and page viewing operations that help you
manage page display settings in PaperVision Capture Desktop. Additionally, you
can alter the scaling of each page (Scale to Height, Scale to Width, and Scale to
Window) and execute zoom (Zoom In and Zoom Out) operations. You can also index
documents (and all associated indexing operations) within the View page.

View Page

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Display
The Display toolbar group operations allow you to choose a single-page display or multiplepage display for documents in the main viewing window.
•

To view one page at a time in the main window, select the Single

•

To view multiple pages in the main window, select the Multiple
icon. To assign
the number of rows and columns that appear at a time, see Display Preferences for more
information.

icon.

Note:
Windows that you open or close in single-display and multiple-display views, such
as Thumbnails, Indexing window, and Browse Batch, etc., are retained in each view.

Scale
These commands fit images to the height, width, or both height and width of the screen.
•

Click the Scale to Height

icon to scale the image to the height of the main window.

•

Click the Scale to Width

icon to scale the image to the width of the main window.

•

Click the Scale to Window
window.

icon to scale the image to fit the entire image in the main

Zoom Operations
•

To zoom in on an area of the image, click the Zoom In

icon.

Note:
You can also use the left mouse button to draw a boundary that will zoom
into an area of the image.
•

To zoom out of the current view of the image, click the Zoom Out

•

This command sets the image rotation back to its original view and displays the image
using the Scale to Window view. To reset the image to its original view, click the Reset

icon.

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Zooming and Scaling - Order of Operations
In PaperVision Capture Desktop, index zoom zones (described in the Basic Indexing
Properties topic), user-defined zoom zones (Zoom In/Out), and scaling (Scale to
Height/Width/Window) can be applied to images viewed in the application. Zoom zones and
scaling operations are applied in the following order:
1. Any defined index zoom zones take precedence over all zoom zone or scaling settings
that have been applied on images in the Operator Console. So, when you navigate to
an index field defined by an index zoom zone, the index zoom zone will be applied.
2. If you enable the Hold Zoom Regions system preference, any zoom zone that you
apply will be retained until you navigate to an index field defined with a different
zoom zone.
3. If you enable the Hold Zoom Regions system preference, any zoom zone that you
apply on the image will be retained across all index fields, pages, and documents.
4. If you disable Hold Zoom Regions system preference, any zoom zone that you apply
on the image will not be retained across index fields, pages, and documents.
5. Finally, any scaling that you apply on the image takes precedence over the Hold
Zoom Regions system preference and any zoom zone that you have applied on the
image. However, scaling the image does not impact any defined index zoom zones,
which take precedence over all settings and operations.
Note:
For more information, see the Hold Zoom Regions setting description in the
System Preferences section of Chapter 1.

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Chapter 5 - Auto Process Page
The Auto Process page allows you to select the automated processing tasks
required to process the batch. When you configure the Image Processing or
Full-Text automated task, a context-sensitive page will launch that contains only the
operations and properties specific to the task. If you want to include the barcode and zonal
OCR automated tasks as a post-process (after scanning and indexing), you must first define
barcode and OCR zones in the Home page. To include a task during automated processing,
select the Enable check box next to each required task. If an automated task is not yet
configured, the Enable check box will not be available for selection.
In the Auto Process page, you can define PaperVision Capture Desktop exports in a wizard
that contains a simple, tabbed graphical user interface. To expedite export configuration,
default properties appear in drop-down menus, editable fields, and check boxes that you can
easily modify.
The Process Action toolbar group contains the Start and Stop operations. The Process Mode
allows you to select whether to process all documents in the batch (regardless of whether
previously processed) or skip documents already processed. Your selected automated
processes and settings are retained for the current job, so you will not have to repeatedly
assign the same settings for subsequent batches.

Auto Process Page

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Process Action (Starting/Stopping)
The Process Action toolbar group contains the Start and Stop commands that start and stop
automated processing tasks.
To start and stop automated processing:
1. Ensure all required automated processing tasks have been configured.
2. Select the Enable check box next to all required automated tasks.
3. To execute the automated processing tasks, click the Start
4. To cancel (stop) an automated process, click the Stop

icon.
icon.

IMPORTANT!
If you attempt to close PaperVision Capture Desktop while automated processing
is executing, you will be prompted to stop all automated processing tasks
currently in progress. When you stop an automated process already in progress,
the remainder of the current document will be processed, so larger documents
may take several minutes to process.
While automated processing executes in the Auto Process page, the following information
displays on screen:
•

Whether the batch was processed successfully for each task

•

Number of documents (document x of x) completed for each task

•

Number of pages (page x of x) completed for each task

•

If an error occurs, descriptions of each error appear on screen
Note:
If a task fails to process, subsequent tasks will not be processed.

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Auto Process Progress Bar

5. To exit the progress page and return to the Auto Progress page, click the Exit
icon.

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Process Mode
The Process Mode allows you to select whether to process all documents in the batch
(regardless of whether previously processed) or skip documents that were already processed.
The default selection is Skip Processed.
If you opt to skip documents that have already been processed, a progress bar will read
"Skipping Document x of x" when you execute automated processing. You cannot stop
automated processing while documents are being skipped since the Stop operation only
executes when documents are being processed.

Image Processing
Image processing filters help remove unnecessary borders, lines, and noise from images; they
also enhance text readability and reduce file size. Additional image processing filters evaluate
images, and then keep or discard them based on your defined criteria. Color detection filters
identify your specified colors and convert the image to black and white or remove the page
containing the color image. Binary filters can only be applied to bitonal (1 bit per pixel)
images; color and grayscale are ignored.
To enable automated image processing:
1. You must first define IP filters and/or zones. See the Image Processing Configuration
section for more information.
2. When finished with image processing configuration, return to the Auto Process page.
3. In the Auto Process page, click the Enable check box in the IP toolbar group.

Image Processing Automated Task - Enabled

4. To begin automated processing, click the Start

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Barcode
You can use barcodes to populate new or existing index values and insert document breaks.
PaperVision Capture Desktop recognizes one- and two-dimensional, black and white, and
color barcodes. In the Auto Process page, you can configure a barcode reading process that
executes automatically during post-processing. For information on configuring a barcode
reading process while you scan (on the fly), see the Home Page chapter.
Note:
Use of the binary scaling image processing filter can improve the recognition rate of
barcode detection. For more information, see the Image Processing Filters section.
To enable an automated barcoding process:
1. You must first define barcode zones and properties in the Home page. See the Barcode
Zone Configuration section for more information.
2. When finished with barcode zone configuration, return to the Auto Process page.
3. In the Auto Process page, click the Enable check box in the Barcode toolbar group.

Barcode Automated Task - Enabled

4. If you are ready to execute automated processing, click the Start

icon.

Zonal OCR
You can customize zonal Optical Character Recognition (OCR) settings for individual index
fields or to insert document breaks. Character recognition options allow you to customize how
values are recognized by OCR processing.
To enable automated zonal OCR:
1. You must first define OCR zones and properties in the Home page. See the OCR Zone
Configuration section for more information.
2. When finished with barcode zone configuration, return to the Auto Process page.
3. In the Auto Process page, click the Enable check box in the OCR toolbar group.

OCR Automated Task- Enabled

4. To begin automated processing, click the Start
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Full-Text OCR
You can configure a full-text OCR automated process that reads pages of text and converts
recognized results to one or multiple file types. Once configured, this automated process
executes automatically during post-processing.
Extracted text is converted into various file types such as .txt, XML, and PDF. Each converter
output type contains unique settings that you can configure to support your full-text OCR
requirements. Prior to saving your settings, you can test and preview the full-text OCR results.
To enable automated full-text OCR:
1. You must first select and configure full-text OCR outputs. See the Full-Text OCR
Configuration section for details on configuring each output.
2. When finished with full-text OCR configuration, return to the Auto Process page.
3. In the Auto Process page, click the Enable check box in the Full Text toolbar group.

Full-Text OCR Process - Applied

4. To begin automated processing, click the Start

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Exports
When you configure an export, you can select the custom code generator that will execute
automatically during batch processing. Custom Code generators include all exports and
customizable scripts (via the Export Template generator) that contain pre-written, generic code
to edit and compile directly in the Script Editor window. You can configure Custom Code
generators within a graphical user interface that displays only the applicable properties for your
selection. Default settings are provided for each generator within drop-down menus, editable
fields, and check boxes (indicating a default True or False setting). The Export Template
generator provides a generic template for custom exports that you can execute automatically
during batch processing.
IMPORTANT:
The Visual Basic programming language can only be used with the Export Template.
To configure and process exports:
1. In the Auto Process page, click the Wizard
icon in the Export toolbar group. The
Select Custom Code Generator dialog box appears, where exports are listed.

Select Custom Code Generator

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Tip:
To view advanced settings, select the Advanced check box. Advanced
settings include programming language options (C# or Visual Basic) and the
Export Template, which contains additional pre-defined code that will
automatically process batches.
2. Double-click the export, and the selected export and corresponding properties appear in
tabbed dialog boxes.
Note:
See the Exports chapter for information on specific exports and their
associated properties.
•

Default values and applicable index fields are provided for your reference, and dropdown menus contain only the options specific to your selected export.

•

You can manually enter file paths or browse to the appropriate directory.

3. After you have configured the export, click OK in the Export Configuration dialog box.
4. Click the Enable check box in the Export toolbar group.
5. To process the export, click the Start
icon in the Process Action toolbar group. A
progress bar will appear, indicating whether the batch was successfully processed.
Export Wizard
If you have not yet manually edited the resulting code in the Script Editor, you can edit
properties in your existing export by clicking the Export Wizard
icon in the Export
toolbar group. The tabbed Export Configuration dialog box will appear, allowing you to edit
previously assigned values. See the Exports chapter for more information on specific exports.
Editing Code
If you have already configured an export using the export wizard and you want to edit the
resulting code in the Script Editor, click the Edit Code
icon. However, if you further edit
the custom code script with the Custom Code Generator Wizard, your previous code changes
in the Script Editor will be permanently lost. A warning prompt will notify you if you attempt
to make export modifications in this manner.

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Clearing Export Scripts and Code
You can remove your existing export script and code from the Auto Process page.

WARNING!
This operation is irreversible.
To clear the existing export:
1. In the Auto Process page, click the Clear

icon in the Export toolbar group.

2. To confirm the removal, click OK.

FTP
The FTP operation securely transfers your documents, images, and associated index values to
an FTP site. Before processing FTP, ensure the required FTP settings have been configured in
the PaperFlow or ImageSilo/PVE XML custom code generator wizard (Auto Process page >
Wizard > PaperFlow or ImageSilo/PVE XML). You can execute FTP from the Auto
Process page, PaperVision Capture Desktop Button, or from the Start page.
Note:
For more information on PaperFlow or ImageSilo/PVE XML export configuration, see
Chapter 9 - Exports.
To start (and stop) the FTP process:
1. Ensure you have configured the required FTP properties for the PaperFlow or
ImageSilo/PVE XML custom code generator (export).
2. In the Auto Process page, select the Enable and Process FTP settings in the Exports
toolbar group.

Export and FTP Enabled

3. To process FTP from the Auto Process page, click the Start
Action toolbar group.

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•

Alternatively, from the PaperVision Capture Desktop Button
FTP

•

, select the

icon.

To process FTP from the Start page, select the FTP tab, and then click the Start
FTP

button.

Note:
A notification will inform you if no folders are awaiting transfer.
If an error occurs during FTP transfer, select from one of the following options:
• Skip Folder and Continue
• Remove Folder and Continue
• Retry Folder (With this option, the system will attempt to FTP the same folder
until it is successfully transferred to the FTP site. As a result, the remaining
folders may not be transferred.)
• Cancel FTP
Tip:
If you frequently select the same option, you can select Always perform
selected action without prompt. Alternatively, you can enable the FTP user
preference, Do Not Prompt to Select Action (and, select the preferred
action).

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While FTP processes, the FTP progress bar appears:

FTP

While FTP executes, the FTP dialog box displays the following information:
•
•
•

FTP host site name
Export path
Percentage of FTP completed

•

Status of FTP (e.g., FTP uploading file x of x, complete, etc.)

4. If you do not want to cancel FTP, proceed to step 6. To cancel the FTP operation,
click the Stop FTP

button.

5. To restart FTP, click the Start FTP

button.

6. If FTP finishes successfully, click OK in the FTP dialog.
7. To close the progress page, click the Exit

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Deleting Folders in FTP Queue
Before you have started the FTP process, you can delete one or more folders awaiting
transfer.
To delete one or more folders:
1. In the FTP dialog, select one or more folders.
2. Select the Delete

button.

3. Click Yes to confirm the deletion.

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You can define image processing zones that will be processed while you scan
documents (on the fly) in the Home page. Alternatively, you can configure image
processing filters (to be applied on entire images) in the Auto Process page. Binary image
processing includes filters such as border removal, crop, dilation, erosion, halftone removal,
hole removal, noise removal, scaling, and others. Page deletion filters allow you to specify
certain parameters that determine whether pages are retained in a batch. Additionally, you can
apply color filters as well as deskew, rotation, and threshold filters. You can configure image
processing properties including the file type for colored images, image processing filters, and
whether to save processed images. This automated process provides you the flexibility to
apply image processing filters on the entire image or within specific zones that you define.
When you configure image processing filters, you can view a side-by-side comparison of the
original image alongside the filtered image (click the Test button in the toolbar to view the
comparison). Thumbnail previews display the document's images and allow you to navigate
through the document and perform basic operations including the cut/paste, copy/paste, and
delete operations.
You can assign the page ranges that will be applied to each filter in the IP Filter grid (click the
Show Advanced Configuration link in the toolbar to view the grid). Within this grid, you
can also see what filters are applied to specific page ranges (Apply and Page Range columns).
In addition, you can view the dimensions (in millimeters) of each image processing zone that
you have applied. For information on each filter's specific properties, see the Image
Processing Filters section.

Image Processing Configuration Page

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Note:
Incoming color images can have maximum dimensions of 10,000 x 10,000 pixels when
they are processed through the application. Bitonal (black and white) images can have
slightly larger dimensions. Larger images can be ingested into PaperVision Capture
Desktop provided that no OCR will be performed on the images; no image processing
will be performed on the images; or, images will not viewed as thumbnails.

Configuring Image Processing Filters
You can configure, preview, and test image processing filters before processing the batch.
Zooming operations are available if you need to adjust the image. When you select the Show
Advanced Configuration link, the IP Filters grid opens, and you can also draw and configure
IP zones for certain binary filters.
The Image Processing Configuration page contains the following components:
•

The Source Image window displays the original, unfiltered image.

•

The Resulting Image window displays the filtered image, after you test the image.

•

The IP Filters grid (select Show Advanced Configuration to see the grid) displays all
page ranges and configured filters for each page range. The dockable IP Filters grid
allows you to select the page range and apply image processing filters to specific pages or
zones. Select the Page Range from the drop-down list (all, odd, even, or last). Or, enter
the page range (e.g., 1; 1-5, 4; 1-7, etc.).

IP Filters Grid

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To configure IP filters:
1. In the IP Config page, click the Config
icon. The Image Processing Filters dialog
appears. Filters supported in zones are marked with asterisks (*).

Image Processing Filters

2. From the Available Filters list, highlight the filter, and then click Add.
3. To configure a selected filter, highlight the filter in the Selected Filters list, and then
click Configure.


To remove a filter from the Selected Filters list, highlight the filter, and then
select the Remove button.



To remove all filters from the Selected Filters list, click the Remove All button.



To move a filter up or down in the Selected Filter list, highlight the filter, and
then select Move Up or Move Down.

4. Click OK after you have configured all filters.
5. After you have configured all IP filters, click the Apply
settings.

icon to save the filter

6. To close and exit out of the IP Configuration page, click the Auto Process tab.

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Removing and Reordering Filters
You can reorder a filter so that it will be processed before the other selected filters.
To remove a filter from the Selected Filter list:
1. Highlight the filter(s).
2. Click Remove.
3. To remove all filters, click Remove All.
To reorder the filters:
1. Highlight the filter(s).
2. Click Move Up or Move Down.
3. Click OK.

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Drawing Image Processing Zones
You can apply certain binary image processing filters to zones within bitonal images. For
example, you may want to apply the Binary Hole Removal filter only to the left two inches of
a bitonal image or the Binary Invert Image to expose a specific area of a bitonal image.
During IP configuration, you can use the Draw IP Zone operation to draw a zone on the
image. The following binary IP filters can be applied to zones that you define on the image:
•

Binary Dilation

•

Binary Erosion

•

Binary Halftone Removal

•

Binary Hole Removal

•

Binary Invert Image

•

Binary Line Removal

•

Binary Noise Removal

•

Binary Skeleton

•

Binary Smoothing
Note:
Descriptions for each filter can be found in the Image Processing Filters
section.

To draw IP zones:
1. In the IP Config page, click Show Advanced in the toolbar.
2. To equip the cursor to draw a zone on the source image, click the Draw IP Zone
icon.
3. Drag the crosshair cursor around the zone on the image.
4. Adjust the zone borders if necessary.

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5. In the IP Filters window, click the ellipsis button next to the Filters property in the first
row. The Image Processing Filters dialog appears.

Image Processing Filters

6. The dockable IP Filters grid allows you to select the page range and image processing
filters. If an image processing zone is configured, its dimensions (in mm) appear in the
Zone column. Select from the Page Range column drop-down list (all, odd, even, or
last), or enter the page range (e.g., 1; 1-5, 4; 1-7; etc.).
7. Filters supported in zones are marked with asterisks (*). From the Available Filters list,
highlight the filter, and then click Add.
8. To configure a filter, highlight the filter in the Selected Filters list, and then click
Configure.
9. Click OK after you have configured the filters. The IP Config screen appears once again,
where you can test the zone to ensure the filters work correctly. See the next section on
Testing Image Processing Filters for more information.
10. Click the Apply

icon to save the IP filter settings.

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To move an IP zone:
1. Select the center of the zone until the cursor turns into a four sided arrow.
2. Move the zone to the appropriate location on the image.
3. Click the Apply

icon.

To remove an IP zone:
1. Select the zone.
2. Click the Remove IP Zone
3. Click the Apply

icon.

Testing Image Processing Filters
You can test and preview individual or all IP filters that are applied to pages in the document.
To test image processing filters for the current page:
1. After configuring the filters for a page, click the Test Current Page
filtered image appears in the Resulting Image window.
2. If the filter is acceptable, click the Apply

icon. The

icon.

To test image processing filters for all pages:
1. After configuring the filters for all pages, click the Test All Pages

icon.

2. Navigate through the document to ensure the filters are acceptable, and adjust them if
necessary.
3. If filters for all pages appear acceptable, click the Apply

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IP Configuration - Test Current Page

Zooming Operations
•

To zoom in on the image, click the Zoom In

•

To zoom out of the image, click the Zoom Out

•

To reset the view of the image, click the Zoom Reset

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Image Processing Filters
Image Processing filters improve image quality by removing unnecessary borders, lines, and
noise; enhancing text readability; and reducing file size. Additional image processing filters
evaluate images, and then keep or discard them based on your defined criteria. Color
detection filters identify your specified colors and convert the image to black and white or
remove the page containing the color image. Binary filters can only be applied to bitonal (1
bit per pixel) images; color and grayscale are ignored.

Background Dropout
This filter is intended to be used on color images with contrasting text or a uniform
background of the same color or similar colors. The background is a set of pixels of the same
or similar color that covers the majority of the image, contrasting with other informative
pixels. Background detection is based on the image histograms of red, green, and blue (RGB)
channels. Only the margins of the image are used for histogram analysis, assuming that
margins are free from any information and clearly represent the background of the image.

Background Dropout

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To load a sample image and apply the Color Dropout filter:
1. Click the Load Sample button.
2. Browse to the directory, and then select the image.
3. Click Open. The image appears in the Image window on the left.
4. To zoom in/out on the image, select a larger/smaller percentage in the Scaling dropdown list.
5. To smooth the background color and make it appear more uniform, select Smooth
background. The results appear in the Image with Dropouts window, so proceed to
step 8.
6. Or, select Replace with color to replace the background color your selected color.
Proceed to the next step.
7. Click the Pick Color button. The selected color appears next to the Pick Color button.
8. To apply a more noticeable background dropout, move the Sensitivity slider to the
right, and the value increases.
•

Move it to the left to reduce the amount of dropout applied to the image, and the
value decreases.

•

Or, enter a value between -20 and 20.

9. When you are satisfied with the results of the background dropout, select OK.

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Binary Border Removal
The Binary Border Removal filter deletes the black edges that appear around images during
scanning or photocopying. In the Processing Limits section, you can assign the number of
millimeters (in whole or decimal numbers) that are removed from the top, bottom, left, and/or
right borders. The size of the image does not change after this filter is applied; rather, white
pixels replace the border's black pixels.
•

Use Same Value for All Sides applies the value of the left border to all sides.

•

Process Inverted Images removes the border if images appear inverted.

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Binary Crop
The Binary Crop filter allows you to assign margins to add and remove white space from the
edge of the image. You can set different values for the top, bottom, left, and right margins.
Image Margins
Positive margin values represent the white space between the edge of the image and the
black pixel closest to that edge. Negative margin values crop the specified amount from the
black pixel closest to the edge towards the center of the image. Enter the margin values in
millimeters (in whole or decimal numbers) for the top, bottom, left, and right margins.
Force Symmetry
This filter assigns the same values to opposite margins. Enter a value in the Top field to
apply the same value to the top/bottom margins. Enter a value in the Left field to apply the
same value to the left/right margins.
Note:
If you enter values for the Bottom or Right fields, they are ignored.

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Binary Dilation
The Binary Dilation filter expands a black area of an image using your specified direction
(horizontal, vertical, and/or diagonal) and number of times (passes) to apply the dilation. This
filter can improve text legibility, but can increase file size.

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Binary Erosion
The Binary Erosion filter trims an area of a black image using your specified direction
(horizontal, vertical, and/or diagonal) and number of times (passes) to apply the erosion. This
filter can reduce file size but causes a loss of detail in the image.

Before Erosion

After Horizontal Erosion

Binary Halftone Removal
The Binary Halftone Removal filter removes the background, such as a halftone or dither
pattern, from an image.

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Binary Hole Removal
The Binary Hole Removal filter identifies objects that look like binder hole punches near the
edge of the image, and then deletes those objects. Objects that appear like binder hole punches
that are visible in other areas of the image, such as the center, will not be removed.

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Binary Invert Image
The Binary Invert Image filter reverses the polarity of the image. Black pixels become white
pixels, and white pixels become black pixels.

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Binary Line Removal
The Binary Line Removal filter deletes lines or reconstructs lines on a form-based image.
Removing lines can reduce file size and improve OCR results.

Binary Line Removal

Mode
This setting specifies the type of line correction to perform on the page.
•

Remove Lines takes out all objects considered as lines.

•

Repair removes lines and repairs all graphics and text overlapped by the removed
lines.

•

Reconstruct removes lines, repairs overlapped graphics and text, and redraws straight
lines in place of removed lines.

•

Rebuild Form removes lines, redraws straight lines, and reconnects lines that were
previously connected. This type of line correction is commonly used for tables and
forms.

Horizontal Line Removal
Enable this setting to detect horizontal lines that will be taken out during the line removal
process.

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Straight Line Algorithm
The Straight Line Algorithm setting provides faster processing of straight lines that are
longer than 100 pixels (suitable for forms and light paper). This setting evaluates the height
or width of the bounding rectangles around line-like objects to determine if the object is a
line. If this setting is not enabled, the line-like object is broken into small segments and
uses the minimum length, curvature, and maximum gap to determine whether the segments
comprise a line.
Minimum Length
This setting defines the minimum length in millimeters (in whole or decimal numbers) that
the filter will detect as a horizontal line.
Maximum Gap
This setting defines the maximum amount of allowable white space in millimeters (in
whole or decimal numbers) between two horizontal line-like objects to consider as one
line.
Curvature
This setting defines the maximum allowable amount of deviation from a straight line for a
horizontal line-like object to be considered a line.
•

Straight contains a curvature value of 5.

•

Low contains a value of 15.

•

Medium contains a value of 30.

•

High contains a value of 40.

Vertical Line Removal
This setting detects vertical lines that will be taken out during the line removal process.
Minimum Length
This setting defines the minimum length in millimeters (in whole or decimal numbers) that
the filter will detect as a vertical line.
Maximum Gap
This setting defines the maximum amount of allowable white space in millimeters (in
whole or decimal numbers) between two vertical line-like objects to be considered as one
line.

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Before Binary Line Removal

After Binary Line Removal

Binary Noise Removal
Noise can originate from carbon or dirt particles on scanners, fax machines, or copiers. Noise
removal takes out extraneous specks from an image. If the image contains text, this filter may
remove periods and dots from sentences and letters. To avoid removing essential parts of text
characters, assign the Minimum Separation value to be greater than the distance between dots
and the lower parts of letters. To apply cropping and noise removal to an image, perform the
noise removal first for best results.
Maximum Height and Width
This setting defines the maximum height/width in millimeters (in whole or decimal
numbers) of an object to be considered noise.
Maximum Area Percentage
This value is defined by the specified height/width of an object to be removed as noise.
The Maximum Area Percentage setting detects long narrow objects such as lines,
decorative banners, and highlight areas that may appear both vertically and horizontally on
a page.
For example, to remove colored banners with the dimensions 5" x 1" or 1" x 5", you can
assign the Maximum Height and Maximum Width values to five inches. However, a 5" x
5" picture would also be detected as noise and removed. To avoid this problem, assign
20% so that only the banner area is detected as noise, regardless of its orientation.

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Minimum Separation
This setting defines the minimum distance in millimeters (in whole or decimal numbers)
that separates noisy areas from non-noisy areas of the page. A value of zero removes all
noisy objects within your specified values in the Maximum Height, Maximum Width, and
Area Percentage fields. Assigning a zero value may remove text elements, such as broken
characters, periods, and dots above letters. Assigning a value greater than zero preserves
noise-like objects near text characters and may improve OCR accuracy.

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Binary Scaling
The Binary Scaling filter resizes an image while preserving the original aspect ratio. After you
specify the width and height to apply to the image after scaling, its area is resized to fit within
those boundaries while maintaining the aspect ratio. You can assign the resulting width and
height in millimeters (in whole or decimal numbers) of the image after it is scaled. If the
specified height or width value is larger than the area of the scaled image, the area is centered
along the specified dimensions, and white margins are added to both sides.
The Resolution Alignment property adjusts the X (horizontal) and Y (vertical) resolutions of
an image so they are equal. If the X and Y resolutions are not equal, the lower resolution is
scaled up to match the higher resolution. When this setting is enabled, you cannot specify the
width and height of the image.

Binary Scaling

Note:
Use of binary scaling can improve the recognition rate of barcode detection.

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Binary Skeleton
The Binary Skeleton filter should be used with caution, since it can significantly distort the
image. This filter can reduce the file size, and should only be used when performing certain
types of OCR.

Before Binary Skeleton

After Binary Skeleton (Zoomed 1x)

Binary Smoothing
The Binary Smoothing filter removes bumps that appear on text characters or graphics in an
image. This filter looks for any pixel surrounded by five or six connected pixels of the
opposite color, and then inverts that center pixel based on the filter's configuration.
Smoothing improves legibility and can reduce file size without compromising detail.
•

Trim First removes black noise pixels before white noise pixels. If this option is
disabled, white noise pixels are removed before black noise pixels.

•

Corner Black removes black noise pixels from the corners of objects in the image.

•

Corner White removes white noise pixels from the corners of objects in the image.

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Before Binary Smoothing

After Binary Smoothing

Black Overscan Removal
The Black Overscan Removal filter deletes the black overscan area that appears around an
image produced by scanners with black borders. This filter reduces the image file size. To
maximize results, apply the Deskew filter with a black fill color prior to applying the Black
Overscan Removal filter.

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Color Detection and Conversion
This filter detects the colorfulness of an image, and then returns either a binary or a color
image based on your assigned threshold settings. If you enable the Ignore Paper Color
setting, the paper's background changes to white. The filter then counts the number of white
(and nearly-white) and black (and nearly-black) pixels and excludes them from the color
count. The colorfulness of the image is then computed according to the selected Color Detect
Type. If the resulting colorfulness value is less than your assigned threshold, the resulting
image displays as binary (black and white).

Color Detection and Conversion

Note:
If the original image is more colorful than your specified threshold, the filter is not
applied.
Color Threshold Percentage
This setting assigns the amount of color that an image must contain in order to be
considered colorful. If you enable the Ignore Paper Color setting, the background color of
the image changes to white before automatic color detection is performed.

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Color Detect Type
The default setting, Amount, detects the number of color pixels in the image. The Ratio
setting detects the ratio of color and black pixels in the image.
Brightness
Brightness defines a pixel's lightness value from black (darkest) to white (brightest). Move
the slider to assign the amount of brightness to apply to binary images.
Contrast
Contrast is a measure of the rate of change of brightness in an image. A high-contrast
image contains defined transitions from black to white. Move the slider to assign the
amount of contrast for binary images.
Features
To preserve a specific feature in the binary image, you can select Text, Barcode, and/or
Image.
Quality
This setting specifies the quality and speed of the thresholding process.
•

Fast causes thresholding to process quickly, and results in quality images.

•

Good causes thresholding to process more slowly, but results in better quality
images.

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Color Dropout
The Color Dropout filter removes your specified colors from the image, and then displays the
scanned image without your specified colors.

Color Dropout

To load a sample image and apply the Color Dropout filter:
1. Click Load Sample Image.
2. Browse to the directory.
3. Select the image.
4. Click Open.
5. To select the color to delete from the image, click the Pick Color button.

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6. To undo the most recent color selections (since the last time you clicked OK), click
the Undo button.
Note:
If the colors are not being restored, highlight the color in the Color Mapping
section, and then click the Remove button on top.
7. To zoom in on the image, select a larger percentage in the Scaling drop-down list.
8. To apply a larger magnitude to the color dropout filter, enter a value between 1 and
255.
•

Or, move the slider to see the effect on the image.

•

A larger magnitude value results in the removal of more adjoining colors to your
selected color.

9. Click on the color to extract. The selected color appears in the Color Mapping list on
top, along with its RGB color codes.
10. Click the Remove button to remove the color from the dropout list.
11. Select Clear All to remove all colors from the dropout list.

Crop
Cropping allows you to assign margins in millimeters (in whole or decimal numbers) to
remove white space from the edge of the image. You can set different values for each margin.

Crop

Image Margins
Positive margin values represent the white space between the edge of the image and the
black pixel closest to that edge. Negative margin values crop the specified amount from the
black pixel closest to the edge towards the center of the image. Enter values in the Top,
Bottom, Left, and Right fields to assign the margins.

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Force Symmetry
This setting assigns the same values to opposite margins.
•

Enter a value in the Top field to apply the same value to the top and bottom margins.

•

Enter a value in the Left field to apply the same value to the left and right margins.
Note:
If you enter values for the Bottom or Right fields, they are ignored.

Deskew
Skewing can occur when the original document was fed into the scanner, fax machine, or
photocopier. This filter examines the image and determines the skew angle, which is
measured between the edge of the image and the horizontal or vertical axis. The filter
straightens images that slant from their correct orientation.
You can rotate an image from -44.9 degrees to +44.9 degrees, in 0.1 degree increments,
without detecting a skew angle. You can adjust the values most suitable for your documents.

Deskew

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Mode
The Mode setting indicates whether text or graphics will be used to determine the skew
angle.
•

Select Text if pages primarily contain text with some tables and lines.

•

Select Graphics if pages contain large blocks of black areas.

Operating Mode
•

The default setting, Detect Angle and Deskew, automatically examines the images
and determines the skew angles.

•

Rotate by a Fixed Angle rotates the image by your specified fixed angle.

•

Detect Angle deskews the images by a fixed number of degrees.

Fill Color
You can assign a fill color of black or white (default), which can match the color in the
overscan area of the image. If the image contains a border, you can assign the fill color to
match the border after the image is deskewed.
Direction
This setting indicates the image's skew angle measurement direction.
•

Select Horizontal if only horizontal text exists in the documents.

•

Select Vertical if only vertical text exists in the documents.

•

Select Both if either text orientation may exist.

Quality
This setting specifies the quality and speed of the deskew process.
•

Fast causes deskewing to process quickly, and results in quality images.

•

Good causes the deskewing to process more slowly, but results in better quality
images.

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Image Fit
This filter is intended to crop images before they are processed through the Open Text FullText engine. The minimum and maximum width and height dimensions that can be specified
are 16 x 16 to 8400 x 8400 pixels. If the image size is less than 16 x 16 pixels, white space
will be added to the image from the bottom and right corners until the minimum size (16 x 16
pixels) is reached. If the image size is greater than 8400 x 8400 pixels, the image is cropped
from the bottom and right corners until the maximum size is reached.

Image Fit

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Page Deletion - Always
This filter removes the entire page from the batch.

Page Deletion - Blank
To detect blank pages in a document, one of two methods can be applied. If you apply the
Preset method, select from the following options:
•

Dirty White, the default setting, considers pages blank when they contain some noise.

•

One Line OK considers pages blank when they contain one specified line of text.

•

Pristine White considers pages blank when they contain no noise.

•

Two Lines considers pages blank when they contain two specified lines of text.

•

Very Dirty White considers pages blank when they contain a lot of noise.

Page Deletion – Blank

If you select Black Area Ratio, move the slider to assign the ratio that determines when a
page is blank. The ratio is calculated by dividing black pixels by the number of All Region
Pixels. Enter margins in millimeters (in whole or decimal numbers) to exclude when this
setting determines whether a page is blank. This filter then deletes pages detected as blank
according to your specified parameters.

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Page Deletion - Dimensions
This filter allows you to specify the dimensions (in pixels) of pages that will remain in the
batch. Enter the width and height ranges in the From and To fields, and images with
dimensions that fall outside your specified ranges will be deleted from the batch.

Page Deletion - Dimensions

Page Deletion – File Size
This filter allows you to specify the file size for pages that will remain in the batch. Enter the
size range, including the numeric value and file size unit, in the From and To fields, and
images falling outside your specified size range will be deleted from the batch.
Note:
If you do not enter a specific file size unit (KB, MB, etc) after the numeric value, the
unit defaults to bytes. Therefore, for kilobytes and megabytes, you must enter "KB" and
"MB" after the numeric values.

Page Deletion – File Size

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Page Deletion - Color Content
This filter allows you to assign color threshold settings that specify whether to delete color
pages or non-colorful pages.

Page Deletion - Color Content

•

The Color Content ranges between 1 and 100. Pages detected outside the specified
range will be deleted.

•

The Threshold value ranges between 1 and 100.

•

The Sample Size value ranges between 1 and 7.

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Redaction
The Redaction filter allows you to cover confidential or sensitive data on images. To ensure
redactions consistently cover the same area on every image, it is recommended to test images
with similar sizes that will be used in production. For your reference, the size (in pixels) of
each imported image appears in the title bar.

Redaction

To import an image:
1. Click the Import Image

icon in the toolbar.

2. In the Open dialog box, locate the image.
3. Click Open.

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To adjust the image view:
•

To fit the image exactly within the window, click the Best Fit

•

To view the image in its actual size, click the Actual Size

icon.
icon.

Drawing Redactions
After you have imported a sample image into the Redaction window, the cursor is
automatically equipped with the Redaction tool.
To draw a redaction:
1. Drag the cursor around the area on the image. By default, a transparent rectangle
appears on the image.
2. Once the redaction is drawn, the redaction properties appear in the properties grid on
the right. You can edit the color, position, and size of the redaction.
•

Color: From the drop-down list, you can select the background color of the
redaction.

•

Position: The X coordinate indicates the position of the redaction's upper-left
corner relative to the container's left edge. The Y coordinate indicates the position
of the redaction's upper-left corner relative to the container's top edge.

•

Size: The width and height of the redaction are specified in pixels.

3. After making necessary adjustments, click OK to save the redaction properties.
To delete a redaction:
1. Select the redaction.
2. Click the Delete

icon, or press the Delete key.

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Rotation
The Rotation filter automatically rotates scanned images by your specified direction, fixed
amount of degrees, or detected text orientation. The Text setting detects the image's text
orientation using the Open Text Full-Text OCR engine, and then automatically rotates the
image.

Rotation

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Threshold
The Threshold filter converts a 24-bit color image to a binary image. The pixels in a color
image that are darker than the specified Brightness and Threshold properties are converted to
black. The pixels that are lighter than the threshold are converted to white.

Threshold

To assign Threshold settings:
1. Move the Brightness slider to assign the point at which color pixels are converted to
white rather than black.
2. Move the Contrast slider to assign the contrast of the resulting binary image.
3. To preserve a specific feature from the color image in the resulting binary image,
select Text, Barcode, and/or Image.
4. Select Fast or Good thresholding quality.
•

Fast causes thresholding to process quickly, and results in quality images.

•

Good causes the thresholding to process more slowly, but results in better quality
images.

5. Click OK.

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Chapter 7 - Full-Text OCR
In PaperVision Capture Desktop, full-text OCR processing is performed by the
Open Text® engine that recognizes machine-printed text. In the Auto Process
page, you can configure an automated process that reads pages of text and converts
recognized results to one or multiple file types. Each output type contains unique settings that
you can configure to support your full-text OCR requirements. During full-text processing,
documents can be converted to several PDF versions, including those compatible with PDFA, 1.4, 1.5, 1.6, and 1.7. The engine also converts documents to PaperVision Enterprise,
PaperFlow, and text (.txt) output file types.
Note:
Handwritten text will not be recognized. Additionally, new line characters will be
removed during OCR processing.

Full-Text OCR Configuration

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Maximum Supported Image Sizes
The maximum supported image dimensions that can be processed through the Open Text
engine vary with resolution. The approximate maximum width is approximately 32,000
pixels, and the maximum height is approximately 24,000 pixels. For example, the maximum
supported image dimensions at 300 dpi are approximately 106 inches x 80 inches. Images that
are processed through the Open Text OCR engine must contain matching horizontal and
vertical resolutions.
DISCLAIMER – PLEASE READ:
These dimensions are provided only as estimates to identify size limits processing
images in PaperVision Capture Desktop. Variations in technical environments may
cause maximum image sizes to fluctuate across systems.
When you configure full-text OCR outputs and their associated properties, you can preview
the full-text OCR results before you process the batch of documents. Thumbnail previews
display the document's images and allow you to navigate through the document and perform
basic operations including the cut/paste, copy/paste, and delete operations.

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Configuring and Processing Full-Text OCR
Within the Auto Process page, you can configure an automated full-text OCR process to read
pages of text and convert recognized results to various file formats.
To configure full-text OCR:
1. In the Auto Process page, click the Config
icon in the Automated Processing Tasks
toolbar group. The Full-Text OCR Configuration context-sensitive page appears.

Full-Text OCR Configuration

2. In the OCR Full Text Output window, double-click the output in the Available
Outputs list. Your selection populates the Selected Outputs list and the properties grid.
Note:
You can select more than one output.
3. To remove one or more selected outputs, highlight the output(s) in the Selected Outputs
list, and then click the left arrow.

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4. To test the full-text output for your selections, click the Test
Output Files dialog box appears.

icon. The Specify

Specify Output Files

5. Enter the output file path where the full-text OCR results will reside.
•

Or, click the ellipsis button to browse to the output file location.

•

If you browsed to the output file location, enter the file name in the Save As
dialog box, and then click Save.

6. If you want to view the results once they are tested, select the Open check box.
7. Click OK. The full-text OCR engine will process the results. If you opted to open the
resulting output file, it will open in its respective application or editor.
8. If the resulting file is not acceptable, adjust the OCR page properties and/or the
converter’s properties, and run the test again.
9. Click the Apply
icon to save your full-text OCR converter settings. The Auto
Process page appears once again.
10. In the Auto Process page, select the Enable check box next the Full Text OCR automated
task.

Automated Processing Tasks (Full Text)

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11. To process the batch (with full-text OCR output now enabled), click the Start
icon. A progress screen appears, and displays the progress of full-text OCR output
file. If any errors occur during processing, they will appear in this screen.
12. Click the Exit button to close the progress screen.

Testing Full-Text OCR Output
Prior to starting automated processing, you can verify that the current page’s text can be read
successfully. You can opt to open the output file for the selected output type.
To test full-text OCR for the current page:
1. Navigate to the appropriate page.
2. In the Full-Text OCR Config page, select the output from the Available Outputs list.
The selected output's properties populate the Full-Text OCR Output grid.

Full-Text OCR Output

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3. Click the Test

icon. The Specify Output Files dialog box appears.

Specify Output Files

4. Enter the output file path where the full-text OCR results will reside. Proceed to step 5.
5. Or, click the ellipsis button to browse to the location. Proceed to the next step.
6. If you browsed to the file location, enter the file name in the Save As dialog box, and
then click Save.
7. To view the results, select the Open check box.
8. Click OK. The full-text OCR engine will process the results. If you opted to open the
resulting output file, it will open in its respective application or editor.
9. If the resulting file is not acceptable, adjust the output properties, and run the test again.
10. If the resulting file is acceptable, click the Apply

icon to save the settings.

Zooming Operations
If you need to adjust the view of the page, you can use the zoom operations in the toolbar.
•

To zoom in on an area of the image, click the Zoom In

•

To zoom out of the current view of the image, click the Zoom Out

•

To reset the image to its original view, click the Zoom Reset

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Supported Output File Types
PaperVision Capture Desktop supports the following full-text OCR output file types:
•

PDF: The PDF output produces a searchable PDF (.pdf) file compatible with your
specified PDF version.

•

PaperFlow: The PaperFlow output is a text-based full-text output file that you can
subsequently import into PaperFlow. You can select the supported country/country
group/language/language group/character set. You can also assign the Minimum
Confidence, Timeout Value, and Rejection Symbol.

•

PaperVision Enterprise: The PaperVision Enterprise output is a text-based full-text
output file that you can subsequently import into PaperVision Enterprise. You can select
the supported country/country group/language/language group/character set. You can
also assign the Minimum Confidence, Timeout Value, and Rejection Symbol.

•

Text: The Text output produces a text (.txt) file.

Auto Rotate
By default, this property is set to True, and the Open Text Full-Text OCR engine may
automatically rotate some images in order to recognize text. If you do not want the Open Text
Full-Text OCR engine to automatically rotate images prior to text recognition, set this
property to False.
Note:
Since the engine may automatically rotate some images in order to recognize text, the
resulting output images may also be rotated.

Brightness Threshold
You can assign a brightness threshold value (between 0 and 255) for the image. The default
value is 75.

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Country/Language

When you select from the Country/Language property, your selection may reflect not only a
country or language, but country groups (e.g., Western Europe), language groups (e.g., Latin),
and character sets (e.g., OCR). Each country corresponds to one or more languages, and
countries are automatically expanded into language sets (e.g., German corresponds to the
German language; Switzerland corresponds to the German, French, Italian, and RhaetoRomantic languages).
Specific languages are also available for selection under the Country/Language property (e.g.,
English, German, Dutch, Italian, etc.). It is recommended to narrow your selection as much as
possible since OCR recognition may become slower with a greater number of selected
countries or languages. It is also recommended to select a country rather than a language or
country group (e.g., Western Europe, South America, Scandinavia) since the recognition of
certain types of addresses and money transfer forms may improve.
Note:
You cannot select the OCR character set individually; it must be selected with another
language, language group, country, or country group.
Language Groups
If you select a language group, it is recommended to select only one, since they encompass
multiple languages, countries, and code pages:
1. Cyrillic (Code page 1251)
2. Greek (Code page 1253)
3. Latin (Code page 1250, 1252, 1254, and 1257; i.e., Central Europe, Western Europe,
Turkey, and Baltic)
4. Azerbaijanian
Note:
For language groups, recognition results are always represented by Unicode
characters. The English character set (A-Z, a-z) is implicitly available with all
country-language selections, even Greek or Cyrillic.

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To select a country or language for full-text OCR output:
1. After selecting an output type, click the ellipsis button to the right of the
Country/Language property. The Country/Language dialog box appears.

Country/Language

Note:
If a country or language appears crossed out, it does not belong to the same
code page as the selected country or language. Therefore, countries or
languages containing strikethroughs cannot be added to the Selected list.
2. Highlight one or more countries/languages from the Available list, and then click the
right arrow.
3. To remove one or more selections from the Selected list, highlight the
countries/languages, and then click the left arrow.
4. When finished with your selections, click OK.
Note:
For a list of the supported countries, languages, country groups, and character
sets, see Appendix B.

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Timeout Value (sec)
This property allows you to define the maximum amount of time that the Open Text OCR
engine processes a single image before it fails. By default, this property is set to 180 seconds
(3 minutes). You can assign a timeout between one second and 3,600 seconds (1 hour).
Note:
Raising the timeout setting may increase the amount of time to process all images.

Compression
You can set the level of compression applied to PDF outputs. The higher the compression, the
smaller the output file size. The default level of compression is medium. You can select from
the following compression levels:
•

None (no compression will be applied)

•

Low (low level of compression is applied)

•

Medium (medium level of compression is applied)

•

High (highest level of compression is applied)

PDF Version
You can select the compatible PDF version for PDF output files. The following versions are
supported by the full-text OCR engine:
•

PDF/A: Format for long-term archiving of electronic documents - with Level B
compliance in Part 1 (1b)

•

PDF 1.4: Acrobat 5.0

•

PDF 1.5: Acrobat 6.0

•

PDF 1.6: Acrobat 7.0

•

PDF 1.7: Acrobat 8 and 9

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Rejection Symbol
This property represents rejected characters in output documents. A rejected character is not
recognized by the active OCR recognition engine configuration. The default value is the Tilde
character ( ~ ). Only a single character can be entered in this field.
Tip:
To prevent unrecognized characters from appearing in output documents, leave this
field blank.

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Chapter 8 - Custom Code Configuration
PaperVision Capture Desktop's custom code engine enables you to write C# or
VB.NET code that users can execute at any time. You can write custom code to
validate/manipulate/export data, access a database, interface with an external
line-of-business application, or implement other desired functionality. Additionally, Digitech
Systems provides a .NET Application Programming Interface (API) that you can use for
read/write access to batch metadata, documents, images, output OCR data, and index values.
You can insert your code in two areas: (1) events that are automatically fired by the
application and (2) exports that move captured images and data out of the application. For
more information on configuring code in these two areas, see Chapter 2 - Home Page (Job
Configuration section) and Chapter 9 - Exports.

Custom Code Event Arguments
Each custom code event exposes an argument parameter that is specific to the given event
type. Within your code, you can access these arguments to read event-specific data and to
configure settings. For example, your code can change a property that determines the action
that is triggered in PaperVision Capture Desktop after the event. The event-specific arguments
are listed below.
Note:
The following classes are derived from the .NET System.Data.DataSet class and
support all DataSet properties and functions. Additionally, DataSets are mapped to
index values in the Indexing window.
Add Page Event - CCustomCodeNewImageEventArgs
The Add Page event uses the CCustomCodeNewImageEventArgs class to pass every
scanned image to custom code. Use of this argument is illustrated in the
InspectBeforeAddPage sample script:
CCustomCodeNewImageEventArgs args = base.Parameter as
CCustomCodeNewImageEventArgs;
1.

Image.Attributes (hashtable containing the following image attributes):
a. PageSide: string (indicates the side of the page as "Front" or "Back")

b. DriverName: string (indicates the name of the scanner driver)
2. PageTags: TagInfo[]

This property can be used to specify one or more page tags to be added after the page
has been appended to the batch. Tags added to a break page (based on job
configuration settings to delete break pages) will be ignored.

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Barcode Detected Event - BarcodeReadEventArgs
The Barcode Detected event uses the BarcodeReadEventArgs class to pass every barcode's
data (from each barcode zone) to the custom code. This event is triggered each time a
barcode is successfully detected during scanning (multiple barcodes can be detected per
page).
The following properties are located within the custom code:
1. BarcodeItem Properties
These properties contain all barcode data, including barcode value, location, size,
orientation, and barcode type.
2. PageTags: TagInfo[]
This property can be used to specify one or more page tags to be added after the page
has been appended to the batch. Tags added to a break page (based on job
configuration settings to delete break pages) will be ignored.
Custom Code Execution Event - ManualCustomCodeEventArgs
The Custom Code Execution event uses the ManualCustomCodeEventArgs class to pass
index values to the manual custom code event. This event is triggered when the user
triggers the Custom Code operation in the Edit page.
ManualCustomCodeEventArgs args = base.Parameter as
ManualCustomCodeEventArgs;

Index Populated Event - IndexPopulateEventArgs
The Index Populated event uses the IndexPopulateEventArgs class to pass index values to
the custom code. This event is triggered when an index value is populated.
IndexPopulateEventArgs args = base.Parameter as IndexPopulateEventArgs

Index Validate Event - IndexValidateEventArgs
The Index Validate event uses the IndexValidateEventArgs class to pass index values to
the custom code. This event is triggered once the user proceeds or tabs to the next index
field in the Indexing window.
IndexValidateEventArgs args = base.Parameter as IndexValidateEventArgs;

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OCR Statistics Event - OCRFullTextPageProcessedEventArgs
The OCR Statistics custom code event uses the OCRFullTextPageProcessedEventArgs
class to pass Open Text full-text data from each page (per selected output format) to the
custom code. For each output type, this event is triggered once a page has been converted
to PDF, PaperVision Enterprise, PaperFlow, or Text full-text output.
The following properties are located within the custom code:
1. DocumentId: string
2. PageId: Guid
3. PageIndex: int32
4. OCRWords: int32
The OCRWords property contains the following variables:
internal OCRCharacter[] characters = new OCRCharacter[] { };
internal Int32 line = 0;
internal System.Drawing.Point location = new
System.Drawing.Point();
internal System.Drawing.Size size = new
System.Drawing.Size();

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The OCRCharacter variable contains the following properties:
public System.Drawing.Point Location
{
get
{
return location;
}
}
public System.Drawing.Size Size
{
get
{
return size;
}
}
public Byte Confidence
{
get
{
return confidence;
}
}
public Char Code
{
get
{
return code;
}
}
public bool Rejected
{
get
{
return rejected;
}
}
public Char[] Alternatives
{
get
{
return alternatives;
}
}
5. RecognitionTime: int32 (milliseconds)
6. AdditionalValues: Hashtable
7. ConverterName: string

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OCR Statistics Event - OCRIndexZoneProcessedEventArgs
The OCR Statistics custom code event uses the OCRIndexZoneProcessedEventArgs class
to pass index values populated by Open Text OCR zones to the custom code. This event is
triggered once the contents of an Open Text OCR zone populate an index value.
The following properties are located within the custom code:
1. DocumentId: string
2. PageId: Guid
3. PageIndex: int32
4. OCRWords: int32

The OCRWords property contains the following variables:
internal
internal
internal
internal

OCRCharacter[] characters = new OCRCharacter[] { };
Int32 line = 0;
System.Drawing.Point location = new System.Drawing.Point();
System.Drawing.Size size = new System.Drawing.Size();

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The OCRCharacter variable contains the following properties:
public System.Drawing.Point Location
{
get
{
return location;
}
}
public System.Drawing.Size Size
{
get
{
return size;
}
}
public Byte Confidence
{
get
{
return confidence;
}
}
public Char Code
{
get
{
return code;
}
}
public bool Rejected
{
get
{
return rejected;
}
}
public Char[] Alternatives
{
get
{
return alternatives;
}
}
5. RecognitionTime: int32 (milliseconds)
6. AdditionalValues: Hashtable
7. FieldName: string

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OCR Statistics Event - OCRMarkSenseZoneProcessedEventArgs
The OCR Statistics custom code event uses the OCRMarkSenseZoneProcessedEventArgs
class to pass auto document break zone statistics to the custom code. This event is
triggered when an Open Text OCR zone inserts an auto document break page between
documents.
The following properties are located within the custom code:
1. DocumentId: string
2. PageId: Guid
3. PageIndex: int32
4. OCRWords: int32

The OCRWords property contains the following variables:

internal OCRCharacter[] characters = new OCRCharacter[] { };
internal Int32 line = 0;
internal System.Drawing.Point location = new
System.Drawing.Point();
internal System.Drawing.Size size = new
System.Drawing.Size();

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Saving Indexes Event - IndexSaveEventArgs
The Saving Indexes event uses the IndexSaveEventArgs class to pass index values to custom
code. The Saving Indexes event is triggered as index values are saved to the batch. This class
contains the BatchNavigation enumeration property that determines which document opens
immediately after indexes are saved.
IndexSaveEventArgs args = base.Parameter as IndexSaveEventArgs;

Note:
By default, the Saving Indexes event proceeds to the next document.
Within your custom code, you can use the following constants to set the BatchNavigation
enumeration property:
1. None: Remains on current document
2. NextDoc: Proceeds to next document
3. PreviousDoc: Returns to previous document
4. LastDoc: Proceeds to last document in batch
5. FirstDoc: Returns to first document in batch
For example, you can configure the BatchNavigation enumeration property to remain on the
current document after index values are saved:
args.BatchNavigation = BatchNavigation.None;

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User-Defined Custom Code Generators
If you would like to display your own customized custom code generators you must complete
the following steps:
1. Build an assembly that contains a class implementing the ICustomCodeGenerator
interface. This interface is located within DSI.Capture.ScriptingLibrary.dll.
2. Copy the generated assembly into the \CCGenerators folder where PaperVision Capture
Desktop was installed.
3. Your custom code generator must implement the following interface:
public interface ICustomCodeGenerator
{
///
/// Returns name of Generator
///
///
string GetName();
///
/// Returns description of Generator
///
///
string GetDescription();
///
/// Returns supported languages
///
///
Language[] GetSupportedLanguages();
///
/// Generates the CustomCode object
///
///
///
CustomCode GenerateCustomCode(CustomCodeGeneratorOptions
options);

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///
/// Returns tags
///
///
CustomCodeGeneratorTags GetTags();
}
public sealed class CustomCodeGeneratorTags
{
///
/// Is this an export?
///
public bool IsExport = false;
///
/// Is this automated?
///
public bool IsAutomated = false;
///
/// Is this manual?
///
public bool IsManual = false;
///
/// Is there a UI for this?
///
public bool CanDesign = false;
}
public sealed class CustomCodeGeneratorOptions
{
private IWin32Window parent = null;
private Language language = Language.CSharp;
private PVBatch batch = null;
private ICustomCodeGenerator generator = null; //Optional
generator to be used (frmSelectGenerator will not be displayed)
private object parameter = null;
//Custom Code to be passed
to generator (optional). This can be used for Design

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///
/// Parent window
///
public IWin32Window Parent
{
get
{
return parent;
}
set
{
parent = value;
}
}
///
/// Language
///
public Language Language
{
get
{
return language;
}
set
{
if (value == ScriptingLibrary.Language.Unknown)
throw (new Exception("Property does not support
Language.Unknown!"));
language = value;
}
}

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///
/// Batch
///
public PVBatch Batch
{
get
{
return batch;
}
set
{
batch = value;
}
}
///
/// Generator
///
public ICustomCodeGenerator Generator
{
get
{
return generator;
}
set
{
generator = value;
}
}

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///
/// (Internal usage only)
///
public object Parameter
{
get
{
return parameter;
}
set
{
parameter = value;
}
}
}

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Digitech Systems' API
Digitech Systems' API is accessible from within the Script Editor. The API provides classes
for reading/writing documents and indexes within the current batch. For more information on
the Digitech Systems API, launch the PVCaptureBatchAPI.chm Help file that is found
within the Docs directory where PaperVision Capture Desktop was installed. This help file
provides Microsoft Developer's Network (MSDN)-style documentation on our
DSI.Capture.API namespace, including code samples.
Custom code samples are found in the Library\Samples directory (as text or XML files),
where PaperVision Capture was installed. You can cut and paste the code directly into the
Script Editor for a Custom Code step. The following code samples are included:
•
•
•
•
•

AddPrefixValuetoBatchDocumentIndexes iterates through all documents comprising a
batch and appends prefixes to index values.
CalltoCustomAssembly demonstrates one way to call out to code in your own assembly.
CopyIndexValues duplicates an index value from a source document to one or more
subsequent documents.
DisplayBatchPageCount displays the total number of pages in the batch (designed to be
run from a manual custom code event).
ImportASCIIwithImages imports images and index information from a number of other
document imaging systems.
Note:
Constants at the beginning of the script must be configured in order for the
operator to execute the script successfully.

•
•
•

InspectBeforeAddPage examines the physical dimensions of a scanned image and
inserts a document break if the page is detected as an envelope.
MatchandMergeOnIndexValidate executes custom code that will look up and populate
index values when the operator enters a index value and tabs to the next field.
OCRFullTextPageStatistics records Open Text Full-Text OCR statistics per selected
output. Statistics are recorded when the Open Text Full-Text OCR step processes a page
and converts the page to the selected output (s).

•

OCRIndexZoneStatistics records Open Text Zonal OCR statistics when an Open Text
OCR zone populates an index value.

•

OCRMarkSenseZoneStatistics records Open Text Zonal OCR statistics when an Open
Text OCR zone inserts an auto document break page between documents.

•

OpenBatchCustomCode shows how code can be fired when a batch is opened. To
attach to this event, a new "Open Batch" event was added to the Job Configuration
properties.
MultiPageTIFFConversion divides a multi-page TIFF into separate images (one image
per page).

•

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•

•

SetScanDate automatically sets a scan date index value (document creation date) into the
batch for every document. The document’s creation date is the date/time the document
entered the batch. The date/time value is stored in Universal Time Coordinated (UTC),
also known as Greenwich Mean Time (GMT). For example, Denver, Colorado’s UTC
time at 2:00 PM on April 9, 2009 will display as "04/09/2009 20:00:00". To change the
date/time value to your local time zone instead of UTC, change the code in line 46 to:
if (!this.Batch.TrySetIndexValue(id, "ScanDate",
documentCreatedDate.ToLocalTime(), true, out error))
ValidateIndex provides an example of how to validate an index field value.

Batch Property
Within your custom code, you can access the Digitech Systems API via the Batch property.
The Batch property is of the type DSI.Capture.API.Batch and represents the primary entry
point for the Digitech Systems API.
For example, to insert a new document to a batch within your CallHandler method (C# in this
case), you can type:
this.Batch.TryInsertDocument(/*see API documentation for
parameters*/)
Another approach would be to call out to your own assembly and pass the instance of the
Batch object to your code (again, the instance is available as the "Batch" property inside the
pre-written "Code" class.) This approach would allow you to use Visual Studio for coding.
Then, at run time, you would need to ensure that your assembly is located in the same
directory as the PaperVision Capture Desktop executables.

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Additional API Functions
In addition to the API Functions documented in the PVCaptureBatchAPI.chm help file, the
API functions described in this section can be used within your custom code.

Custom Code/Export Functions
protected string[] GetPageFiles(string documentID)

Returns path values for all images contained in a document (from all pages)
protected Stream GetFileStream(PVFile file)

Returns the stream for a specified PVFile
protected Stream[]GetDocumentStreams(string documentID)

Returns an array of streams for all files contained in a document (from all
pages)
protected Stream[] GetDocumentStreams(string documentID,
string jobStepName, bool bitonal)

Returns streams for all files contained in a document (from all pages) based
on job step name and bitonal option
protected void CopyStreamToDisk(Stream stream, string path)

Copies content of a stream to disk
public string[] CopyFilesToDisk(string documentID, string
rootPath)

Copies all files from a document (from all pages) to a folder and returns an
array for all image path values
protected void SetPersistValue(string key, string value,
string rootPath)

Copies all files from a document (from all pages) to a folder based on job
step name and bitonal option
protected string Get PersistValue(string key, string
rootPath)

Reads persisted value for a key
protected string GetNextLockedPath(string root, Int32
maxExportSize, bool exclusive)

Returns the next available path (path is locked before it is returned)
protected string GetNextLockedPath(string root, Int32
maxExportSize)

Returns the next available path (path is locked before it is returned)

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Custom Code/Export Functions (continued)
String GetNextLockedPath(string root, Int32 maxExportSize,
ExcludePathDelegate excludeFunction, bool exclusive)

Returns the next available path (path is locked before it is returned)
protected void UnlockPath(string path)

Deletes lock for a specified path
void ClearRootPath(string path)

Deletes all folders containing empty subfolders for all folders listed under
‘path’
protected void SetExportComplete(string path)

Flags folder as complete by dropping export.complete file
protected bool IsExportComplete(string path)

Checks whether export folder is flagged as complete
protected bool IsExported(string documentID)

Checks whether document was previously exported
protected bool SetExported(string documentID)

Sets the document's exported status
protected void DeleteDocument(string documentID)

Deletes document after it has been exported
protected void SetStatus(string status, Int32 percentage)

Returns percentage of custom code that has been executed
protected Int32 GetNonExportedDocumentCount()

Returns number of non-exported documents
{
Int32 count = 0;
foreach (string id in GetDocumentIDs())
{
if (!IsExported(id))
++count;
}
return count;
}

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Full-Text OCR Functions
protected string[] GetPageText (string filePath)

Returns text for each page
protected string[] GetOCRFiles (string documentID, string
stepName, string converterCode)

Returns Full-Text OCR files that belong to a specific converter
string[] GetOCRFiles (string documentID, string stepName,
string converterCode, string path)

Writes Full-Text OCR files belonging to a specific converter to directory
‘path’
Important!
The caller is responsible for post-processing clean-up if the files are
not required.

Image Processing Functions
string ConvertImages(string[] sourceFiles, string
destinationFile, ConvertFileType convertFileType)

Converts one or more images to a single destination image file and
returns the actual path under which the file was saved
Int32 GetPageCount(string sourceFile)

Returns the number of pages found in a multi-page image
string GetPageImage(string sourceFile, Int32 pageIndex,
string destinationFile, OutputFileType outputFileType)

Retrieves specific image referenced by a specific page index in a multipage image
protected string[] GetPageFiles(string documentID)

Returns a path value for all images belonging to a document (from all
pages)
bool IsMultipageFormat(ConvertFileType convertFileType)

Determines if the passed file type supports multi-page format

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PVBatch Helper Functions
Int32 GetBlankIndexCount()

Returns the number of blank indices
string[] GetAvailableFields()

Returns the set of fields that can be written to
string GetIndexValue(string fieldname)

Returns the field value for the specified field name
void SetIndexValue(string fieldname, string fieldValue)

Assigns a field value for a specified field name
Note:
This function cannot be used with a detail set field; otherwise, an
exception will result. Also, when called from within an Index Validate
event, this function can only be used for the target index.
string[] GetDetailSetFields()

Returns the field names of the detail set in Match and Merge
void AssignDetailSet(DataRow row)

Assigns a detail set field in automated match and merge using a single
passed DataRow
void AssignDetailSet(DataSet dataset)

Assigns detail set values from a DataSet (returned from the database) used in match and merge
void AssignDetailSet(DataRow row, DataSet indices)

Assigns a detail set from a passed DataRow value (manual match and
merge) - detail set is not written to the batch; instead, it is written to the
indices DataSet which passed from the UI
void AssignDetailSet(DataSet dataset, DataSet indices)

Assigns detail set values to passed indices (manual match and merge)
void UpdateCurrentIndex(DataRow row)

Updates the current index value from the passed DataRow - row is
retrieved from a dataset populated by the SQL database (match and
merge)
Bool IsFieldDetailSet(string fieldName)

Checks whether the specified field is a detail set field
PVIndexMetadata GetIndexMetadata(string fieldName)

Returns metadata for an index

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PVBatch Helper Functions (continued)
bool IsFieldEmpty(string fieldName)

Checks whether a field is empty
string GetMappedColumn(string fieldName)

Returns the mapped column to a specific field name (match and merge)
DataTable GetMapping()

Returns a mapping table between indices and table columns (match and
merge)
string GetWhereClause()

Generates a WHERE clause to be used in the SQL query (match and
merge)
string GetWhereClause(DataRow row)

Generates a WHERE clause to be used in the SQL query that uses the
values in DataRow to add conditions (match and merge)
string[] GetDocumentIDs()

Returns list of document id values
PVPage[] GetPages(string documentID)

Returns a list of pages for a specific document
string GetPath(PVFile file)

Returns a path for a specified file
PVIndex[] GetIndices(string documentID)

Returns a list of indices for a specific document
PVDetailSet[] GetDetailSets(string documentID)

Returns the DetailSet values for a specific document
PVFile GetPreferredFile(PVPage, string jobStepName, bool
bitonal)

Returns the file that matches the bitonal value; otherwise, the first file in
the array is returned
string GetExtenstion(string imagePath)

Returns the extension of an image path

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Enumerations
The enumerations described in this section can be used within your custom code.
public enum ConvertFileType
This enumeration is used by the ConvertImages() function and specifies the conversion
types that will be applied to one or more images.
{
///
/// No file conversion (returns image input path and appends an
extension if not passed in destinationFile variable)
///
CVT_NO_CONVERSION,
///
/// TIFF with Group IV and/or medium JPEG compression (single- or
multi-page)
///
CVT_TIFF_G4_MEDJPG,
///
page)

/// TIFF with Group IV and/or LZW compression (single- or multi///
CVT_TIFF_G4_LZW,
///
/// TIFF with no compression (single- or multi-page)
///
CVT_TIFF_NONE,
///

/// PDF with Group IV and/or medium JPEG compression (single- or
multi-page)
///
CVT_PDF_G4_MEDJPG,
///
/// PDF with Group IV and/or LZW compression (single- or multipage, and image-only PDFs)
///
CVT_PDF_G4_LZW,

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///
/// JPEG with medium JPEG compression (single-page only)
///
CVT_JPG_MEDJPG,
///
/// GIF (single-page only)
///
CVT_GIF,
///
/// BMP (single-page only)
///
CVT_BMP,
///
/// PNG (single-page only)
///
CVT_PNG
///
/// JPEG 2000
///
CVT_JPG2000
}

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public enum OutputFileType
This enumeration is used by the GetPageImage() function, and specifies the output file
types when single pages are retrieved from a multi-page image.
{
///
/// JPEG
///
OFT_JPG
///
/// TIFF
///
OFT_TIFF
///
/// Bitmap
///
OFT_BMP
}

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public enum UIRefreshLevel
This enumeration synchronizes the user interface with any changes made to the batch via
custom code. Setting the UIRefreshLevel in custom code forces the user interface to
refresh the selected component specified by the enumeration value (None, Index,
CurrentDocumentIndexes, etc.). If you use either the Index Populated or Index Validate
Custom Code Event to change an index value, the Indexing window will remain
synchronized using the UIRefreshLevel.Index value.
{
///
/// no UI refresh required
///
None = 0x00,
///
/// index field needs to be refreshed (i.e., via IndexValidate or
IndexPopulate event)
///
Index = 0x01,
///
/// all indexes for current document need to be refreshed (does not
apply to Match and Merge)
///
CurrentDocumentIndexes = 0x02,
///
/// current page needs to be refreshed
///
SinglePage = 0x04,
///
/// multiple pages need to be refreshed
///
MultiPage = 0x08
}

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Public Properties
The public properties listed in this section can be used within your custom code:
///
/// Batch object
///
public PVBatch Batch
///
/// Parent window
///
public Control Parent
///
/// Control referencing the current index
///
public Control Control
///
/// Used to pass optional parameters
///
public object Parameter
///
/// Code result that returns status of custom code execution
///
public CodeResult CodeResult
///
/// PDF Resolution used when importing PDF files
///
public Int32 PDFResolution
///
/// PDF Smoothing option used when importing PDF files
///
public PDFSmoothing PDFSmoothing

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Debugging Custom Code
Custom code that you enter in the Script Editor is compiled on the fly by the PaperVision
Capture Desktop application so there is no way to debug or step through this code at run time.
However, if you write code in your own assemblies and call out to these pre-compiled
assemblies, then you can debug this code by attaching your debugger to the
CaptureDesktop.exe process.

WARNING!
Do not attempt to debug code in a production environment. Doing so may adversely
impact system performance and have unpredictable impacts on customer data and
end-user functionality.

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Match and Merge Wizard
When you edit your job settings from the Home page, you can configure the Match and
Merge Wizard to match PaperVision Capture Desktop indexes to external database tables,
spreadsheets, and other files. The Match and Merge Wizard is where you configure the
connection properties, field mapping, and additional settings.
Note:
Ensure that the lookup table and columns for the database have been configured and
indexes have been defined before launching the Match and Merge Wizard.

Configuring the Match and Merge Wizard
The Match and Merge Wizard provides a graphical user interface to guide you through the
configuration of your database server parameters, field mapping, and other settings.
To configure the Match and Merge Wizard:
1. In the Home page, click the Job
Configuration window appears.

icon in the Settings toolbar group. The Job

Job Configuration
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2. Click the Show Advanced Configuration link in the lower right. The Advanced Job
Configuration settings appear.

Advanced Job Configuration

3. Expand the Custom Code menu. The Custom Code events appear.

Custom Code

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4. Click the Add
icon next to Match and Merge. The Match and Merge Wizard Connection Properties screen appears after you launch the wizard. You can configure
the database connection properties including the database server and name, user name
and password, and database lookup table.

Connection Properties

5. In the Connection Properties screen, enter the database server and database name where
Match and Merge will be performed.
6. Enter the user name and password for the database server connection.
Note:
If you leave the User Name and Password fields blank, the database
connection will use the Windows Authentication credentials. Entering a user
name and password for the database will supercede the Windows
Authentication credentials.
7. To insert a custom connection string, select the check box and edit the string in the
window.
8. Click the Connect button to test the connection to the database. Once connected, the
Lookup Table drop-down menu will populate.
9. Click the Lookup Table drop-down menu to select the database table used for lookups.

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10. Click Next, and the Field Mapping screen appears.

Field Mapping

11. The Field Mapping screen allows you to match the columns in the database to the field
names (indexes) that you defined. Click the Column Name drop-down menu(s) to select
the database column name that will match the field name(s). If one of the index fields
should not be matched, do not map it to the Column Name. When the user executes the
Merge Index Values command, only the mapped fields will be populated in the Indexing
window.
Note:
Field names are synonymous with indexes that have been defined.

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12. After selecting the column names, click the Match check box(es). Detail fields are
denoted with shaded Match columns and cannot be selected to match.
•

In the example above, the Check Number index value, entered by the operator,
will be matched with the corresponding Check_Number column in the database.

•

Once the operator executes the Merge Index Values command, the corresponding
Check Date, Invoice Date, Invoice Number, and Payee are populated in the
Indexing window.

•

If the operator does not know the exact index value during hand-key indexing, the
operator can insert wildcard characters to perform a partial search against a
database. For example, the operator can insert the percent sign (%) to specify any
number of unknown characters to search for in a SQL, Sybase, or Oracle
database; the operator can insert the asterisk (*) to specify any number of
unknown characters to search for within a Microsoft Access database.
Note:
All fields with the Match column selected must be populated prior to
running the Merge Index Values command.

13. Click Next, and the Match and Merge Options screen appears.

Match and Merge Options

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14. The Match and Merge Options screen contains additional parameters that define the
match and merge process. In the Number of Blank Fields Required field, enter the
number of fields that must be blank in order for PaperVision Capture to attempt to match
during the custom code execution.
•

For example, you assign the Number of Blank Fields Required a value of two.
If only one field is left blank before the Match and Merge is executed,
PaperVision Capture will not match because at least two fields were not blank.

•

Valid values range from zero to the number of database columns that are defined.
For example, if you have five database columns defined, you can enter a value
from zero to five.

15. If you select the Overwrite Existing Index Information check box, the Match and
Merge values will overwrite the existing index entries already populated in the batch.
16. The Match Count Column setting applies only to integer data type columns in the
database. Select the Match Count Column check box if the match count should
increment in the database by one each time a match is encountered. If you enable this
setting, choose the database column from the drop-down menu. If you enable this setting,
choose the database column from the drop-down menu.
17. Select the Delete Matching Records check box to remove the matching record from the
database once it is found during the match and merge process.
Note:
You can only enable the Match Count Column or the Delete Matching
Records setting, but not both.
18. For manual indexing, select the Enable Detail Sets check box if the detail fields should
be populated when the operator enters the index fields.
Note:
If you do not select this check box, the operator is presented with a pick list
of data that meets the index field criteria. The operator then selects the
appropriate record, and the detail fields are populated according to the
selected record.
When you define a Custom Code step to run an automated Match and Merge process:
•

If you select the check box, all detail fields are automatically populated (e.g., if
five rows of data meet your criteria, five detail sets are populated).

•

Conversely, if you do not select the check box, the detail fields populate with data
from the first row of results.

19. Click Next, which opens the last screen of the wizard.
20. Click Finish, which opens the Script Editor so you can make edits to the code if
necessary.
21. Click OK.

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Matching and Merging with Text Files
If you are using custom code to match and merge index fields with a text file, you can
control how data is handled in the lookup table. If the text file contains dates, currency, or
decimal data, for example, you can manipulate how data is formatted by creating a schema
information (Schema.ini) file and placing it in the same directory where the text file
resides. If you do not define how date columns are handled, date values will be imported in
the DateTime format. Information on how to create Schema.ini files can be found in the
Microsoft Software Developer's Network:
http://msdn.microsoft.com/en-us/library/ms709353(VS.85).aspx

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In the Auto Process page, you can determine how images are sent to external
applications, web sites, folders, and other locations. For example, you can export
images that you have scanned, cropped, and indexed, and subsequently upload
them to an external web site or application, such as ImageSilo, PaperVision Enterprise, and
Microsoft SharePoint. Or, you can simply export your scanned documents as PDF files to a
specified location on your local drive or network drive.
You can assign properties that can be configured within a graphical user interface organized
in tabbed dialog boxes including the General, Indexes, OCR, Options, and FTP tabs. To
expedite the configuration of each export script, default properties are provided to you in
drop-down menus, editable fields, and check boxes that you can easily modify.
As exports are executed, they are appended to the first available destination folder based on
sequence number and maximum export size (defined by the Max Export Size property).
When the maximum export size is reached, exports will be appended to the next available
folder. As a result, all subsequent processes will append exports to the next available folder.
For example, four folders are available for the Root Path property, and the Max Export Size
is defined as 600 MB:
1. Folder_1: 600 MB
2. Folder_2: 400 MB
3. Folder_3: 600 MB
4. Folder_4: 100 MB
Since the maximum export size has been reached in Folder_1, Folder_2 will be used as the
export folder.

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Export Custom Code Configuration
In PaperVision Capture Desktop, exports are also driven by the custom code engine and allow
further opportunity for customization.
To configure an export:
1. In the Auto Process page, click the Wizard
icon in the Export toolbar group. The
Select Custom Code Generator dialog box appears, where exports are listed.
Tip:
To view advanced settings, select the Advanced check box. Advanced settings
include programming language options (C# or Visual Basic) and the Export
Template, which contains additional pre-defined code that will automatically
process batches.

Select Custom Code Generator

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2. Select the export, and then click OK. The selected export and corresponding properties
appear in tabbed dialog boxes.
•

Default values and applicable index fields are provided for your reference, and
drop-down menus contain only the options specific to your selected export.

•

You can manually enter file paths or browse to the appropriate directory.

3. After you have configured the properties for the selected export, click OK.
4. Prior to processing the export, click the Enable check box in the Export toolbar group.
5. To process the export, click the Start
icon in the Process Action toolbar group. A
progress bar will appear, indicating whether the batch was successfully processed.

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Export Definitions
PaperVision Capture Desktop contains specific definitions that can be configured within a
graphical user interface. When you configure an export from the Select Custom Code
Generator dialog box, properties specific to that export will appear in tabbed dialog boxes.
To expedite the configuration of each export script, default properties are provided for you in
drop-down menus, editable fields, and check boxes that you can modify.

ASCII with Images
The ASCII with Images export creates an ASCII text file containing images that can be
imported into other systems. The format of the file is completely customizable.
To configure the ASCII with Images export:
1. From the Select Custom Code Generator dialog box, double-click the ASCII with
Images export, and the tabbed ASCII with Images Configuration - General dialog box
appears.

ASCII with Images Configuration - General

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2. Assign the appropriate properties in the Indexes, OCR, and Options tabs. Descriptions
for constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.
ASCII with Images - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

Root Path: This is the location where the exports will be created once you have started
the automated process. Script constant: ROOT_PATH

•

Field Delimiter: This customizable delimiter separates index values, page
number/counts, and image sizes. Script constant: FIELD_DELIMITER

•

Image Delimiter: This customizable delimiter separates images when exporting using
multi-line indexing and converting to single-page images. Script constant:
IMAGE_DELIMITER

•

Field Qualifier: This property contains the characters that surround the field values. By
default, quotation marks will appear. Script constant: FIELD_QUALIFIER

•

Image Qualifier: This property contains the characters that surround the image values.
By default, quotation marks will appear. Script constant: IMAGE_QUALIFER

•

Reported Root Path: The path referenced in the export file originates from this location,
not the ROOT_PATH. Script constant: REPORTED_ROOT_PATH

•

Max Export Size: This property indicates the maximum export file size (in MB), which
defaults to a value of "600". Script constant: MAX_EXPORT_SIZE
Note:
If the Root Path is blank, the export will be written to the directory where the
application was installed (e.g., C:\Program Files\Digitech Systems\PaperVision
Capture Desktop). If the Reported Root Path is blank, the resulting export script
will display a blank value for the REPORTED_ROOT_PATH.

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ASCII with Images - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

ASCII with Images Configuration - Indexes

To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE constant in the export script:
•

Indices to Include: Your selections determine what index values are included in the
export file. If you leave this array blank, no indices are included. In the resulting script,
you can enter the name of the index value(s) between quotation marks, and separate each
index value with a comma. Script constant: INDICES_TO_INCLUDE

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ASCII with Images - OCR
When you configure the properties in the OCR tab, you can modify constant values that
appear in the resulting export script.

ASCII with Images Configuration - OCR

The OCR Converter property and resulting script constant are described below:
•

OCR Converter: Your selection specifies the OCR converter code, such as text, PDF,
etc., whose output format is used to export full-text data. No value is defined by default,
so images will be retrieved instead of full-text output files. For a list of converter codes,
see the PVCaptureBatchAPI.chm help file’s PVBatch.TryGetOCRFiles Method
topic found within the Docs directory where PaperVision Capture Desktop was installed.
Script constant: OCR_CONVERTER_CODE

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ASCII with Images - Options
When you configure properties in the Options tab, you can modify constant values that appear
in the resulting export script.

ASCII with Images Configuration - Options

Properties and resulting script constants that are available for configuration are described
below:
•

Place Images in Single Directory: If set to False, the images will be placed in
subdirectories at the ROOT_PATH (maximum of 1000 images per directory). If set to
True, the images will be placed directly in the ROOT_PATH folder. Script constant:
PLACE_IMAGES_IN_SINGLE_DIR

•

Include Page Number Count: This determines whether the page number or page count
of the document should be added as an additional field in the export. If set to False, when
exporting in a multi-line format and creating single-page images, this value will match
the page number of the document. If set to True, the value will match the total number of
pages in the document. Script constant: INCLUDE_PAGE_NUMBER_COUNT

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ASCII with Images - Options
•

Include Image Size: This property determines whether the image file size is added as an
additional field in the export. If set to True, this value will match the image size
referenced on that line of the export file when exporting using a multi-line format and
creating single-page images. If set to False, this value will match the size of the first page
in the document. Script constant: INCLUDE_IMAGE_SIZE

•

Create Multi-Page Image: Used in conjunction with CONVERSION_TYPE, this
constant determines whether exported images are single-page or multi-page. Script
constant: CREATE_MULTI_PAGE_IMAGE

•

Use Export Complete File: This property, set to True by default, generates an
"export.complete" file once an export has reached its maximum file size, so data will no
longer be appended to the export. When set to False, the "export.complete" file is not
generated, so data may be appended to export folders that have not reached their
maximum size. Script constant: USE_EXPORT_COMPLETE_FILE

•

Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

•

Disable Appending: This property is set to False by default. When set to True, exported
images will not be appended to export folders whose maximum file sizes have not been
reached. Script constant: DISABLE_APPENDING

•

Conversion Type: This property determines the type of image file created during the
export. The default value, CVT_NO_CONVERSION, does not convert images during the
export. If exporting to a format that supports both single and multi-page images, you
must set the CREATE_MULTI_PAGE_IMAGE constant to True if you want to create
multi-page images; otherwise single page images will result. For example, if you set this
to CVT_TIFF_G4_MEDJPG, a TIFF image is created during the export. If the source
image is binary, it will create a TIFF using Group 4 compression; if the source image is
color (JPG or BMP), it will create a TIFF using Medium JPEG compression. See the
Custom Code Configuration chapter on Enumerations for more information. Script
constant: CONVERSION_TYPE

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ASCII with Images - Options
•

Text File Order: This property determines how the export file is formatted. You can
select from the following options:
a. IndicesFollowedByListImages: This option creates a single row for each
document with indexes listed first, followed by image files.
b. ListImagesFollowedByIndices: This option creates a single row for each
document with images listed first, followed by the index values.
c. MultiLineIndicesFollowedBySingleImage: This option creates one row of index
values for every image created during the export. If multiple image files are
created for a single document, multiple rows of identical index values will be
created, each referencing a different page of the document. This will be formatted
with index values followed by images.
d. MultiLineImagesFollowedByIndices: One row of index values for every image
created during the export. If multiple image files are created for a single
document, multiple rows of identical index values will be created, each
referencing a different page of the document. This will be formatted with images
followed by index values.
Script constant: TEXT_FILE_ORDER

•

Image Source: This property determines whether original images (pre-image processing)
or modified images (post-image processing) are used for the export. The Pre-Image
Processing option uses the original image that has not been modified by image
processing, and the Post-Image Processing option uses the image that has been modified
by image processing. The default selection, , uses the most recent image prior to
exporting. Script constant: IMG_SRC

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Hyland OnBase
The Hyland OnBase export creates an ASCII text file and single-page TIFF images that can
be imported into the Hyland OnBase system. The following settings must be configured in the
Hyland OnBase system prior to importing any PaperVision Capture exports:
1. The Document Import Processor separator must be set to New Line.
2. The field delimiter must be set to None.
3. The field type must be set to Tagged Fields.
Note:
If the PaperVision Capture job contains dates, the Hyland OnBase date
format settings must match the date field format for that job.
To configure the Hyland OnBase export:
1. From the Select Custom Code Generator dialog box, double-click the Hyland
OnBase export, and the tabbed Hyland OnBase Configuration dialog box appears.

Hyland OnBase Configuration

Default values, paths, and other default settings are provided for your reference, and
drop-down menus contain only the options specific to your selected generator. In
addition, you can browse to the appropriate directories instead of manually entering
file paths.
2. Assign the appropriate properties in the Indexes and Options tabs. Descriptions for
constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.

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Hyland OnBase - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

Root Path: This is the location where the exports will be created once you have started
the automated process. Script constant: ROOT_PATH

•

Reported Root Path: The path referenced in the export file originates from this location,
not the ROOT_PATH. Script constant: REPORTED_ROOT_PATH

•

Full Path Tag: This tag precedes the REPORTED_ROOT_PATH in the export file.
Script constant: FULL_PATH_TAG

•

Document Type: This is the specified field name for the index value that should populate
the DOCUMENT TYPE field in the export. Script constant: DOCUMENT_TYPE

•

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Hyland OnBase - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

Hyland OnBase Configuration - Indexes

To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE constant in the export script.
•

Indices to Include: Your selections determine what index values are included in the
export file. In the script, enter the name of the index value(s) between quotation marks,
and separate each index value with a comma. Script constant: INDICES_TO_INCLUDE

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Hyland OnBase - Options
When you configure properties in the Options tab, you can modify constant values that appear
in the resulting export script.

Hyland OnBase Configuration - Options

Properties and resulting script constants that are available for configuration are described
below:
•

•

Image Source Prefer Bitonal: This property is applicable to dual-stream scanners and
determines whether to export bitonal or color images. When set to True, which is the
default setting, bitonal images will be exported. Script constant:
IMG_SRC_PREFER_BITONAL_IMAGES
Use Export Complete File: This property, set to True by default, generates an
"export.complete" file once an export has reached its maximum file size, so data will no
longer be appended to the export. When set to False, the "export.complete" file is not
generated, so data may be appended to export folders that have not reached their
maximum size. Script constant: USE_EXPORT_COMPLETE_FILE
Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT
Disable Appending: This property is set to False by default. When set to True, exported
images will not be appended to export folders whose maximum file sizes have not been
reached. Script constant: DISABLE_APPENDING

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Hyland OnBase - Options
•

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Image Only
The Image Only export creates image files that are named after a specific index field. Any
subdirectories containing those image files are named after other index fields (optional).
Single-page image file formats will be names with an ”-X” at the end of the file name where
”X” denotes the page number.
To configure the Image Only export:
1. From the Select Custom Code Generator dialog box, double-click the Image Only
generator, and the tabbed Image Only Configuration dialog box appears.

Image Only Configuration - General
Default values, paths, and other default settings are provided for your reference, and dropdown menus contain only the options specific to your selected generator. In addition, you
can browse to the appropriate directories instead of manually entering file paths.
2. Assign the appropriate properties in the Indexes and Options tabs. Descriptions for
constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.

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Image Only - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

Root Path: This is the location where the exports will be created once you have started
the automated process. Script constant: ROOT_PATH

•

Image Delimiter: This customizable delimiter separates images when exporting using
multi-line indexing and converting to single-page images. Script constant:
IMAGE_DELIMITER

•

Write Duplicates to Exception Folder: If duplicate files are created in the same directory
during the export and this is set to False, PaperVision Capture will not copy the duplicate
files into the EXCEPTION_FOLDER directory. If set to True, duplicate files are placed
in the EXCEPTION_FOLDER instead.
Script constant: WRITE_DUPLICATES_TO_EXCEPTION_FOLDER
Note:
Files in the EXCEPTION_FOLDER directory will display with "_#"
appended to the file name, where "#" is a unique incrementing number
starting with "1". This appending process prevents the exception files from
being overwritten in the directory.

•

Exception Folder: If WRITE_DUPLICATES_TO_EXCEPTION_FOLDER is True and
multiple images with the same file name are created in the same directory, duplicates will
be placed in this folder at the ROOT_PATH instead of overwriting the existing file of
that name. Script constant: EXCEPTION_FOLDER

•

Default Value: As the export script executes, invalid characters are stripped from index
fields, possibly resulting in blank fields. By default, the resulting DEFAULT_VALUE
for these blank fields is defined as "Unknown". Script constant: DEFAULT_VALUE

•

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Image Only - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

Image Only Configuration - Indexes
To edit the indexes in the resulting export script, you can modify the IMAGE_INDICES and
FOLDER_INDICES constants described below.
•

Image Indices: Images created during the export will be named based on the index fields
mapped in the IMAGE_INDICES field. If multiple index fields are mapped, the
IMAGE_DELIMITER will be used to separate the fields in the name of the file. If no
fields are mapped, it will use a standard 8-digit incrementing file name. Script constant:
IMAGE_INDICES
Note:
Image file names are pulled from a single index field configured in the
IMAGE_INDICES field. Any subdirectories are also configured similarly.
Index fields should not contain characters that create invalid file names or
directory names.

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•

Folder Indices: Images created during the export will be placed in named folders based
on the FOLDER_INDICES. The first mapped field will match the first folder, the second
mapped field will match the name of the subfolder, etc. If no fields are mapped, the
images will be placed directly in the ROOT_PATH. Script constant: FOLDER_INDICES

Image Only - OCR
When you select the OCR Converter in the OCR tab, you can modify constant values that
appear in the resulting export script.

Image Only Configuration - OCR
•

OCR Converter: This property specifies the OCR converter code, such as text, PDF,
etc., whose output format is used to export full-text data. No value is defined by default,
so images will be retrieved instead of full-text output files. For a list of converter codes,
see the PVCaptureBatchAPI.chm help file’s PVBatch.TryGetOCRFiles Method
topic found within the Docs directory where PaperVision Capture Desktop was installed.
Script constant: OCR_CONVERTER_NAME

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Image Only - Options
When you configure the properties in the Options tab, you can modify constant values that
appear in the resulting export script.

Image Only Configuration - Options
Properties and resulting script constants that are available for configuration are described
below:
•

Create Multi-Page Image: Used in conjunction with CONVERSION_TYPE, this
constant determines whether exported images are single-page or multi-page. Script
constant: CREATE_MULTI_PAGE_IMAGE

•

Use Export Complete File: This property, set to True by default, generates an
"export.complete" file once an export has reached its maximum file size, so data will
no longer be appended to the export. When set to False, the "export.complete" file is
not generated, so data may be appended to export folders that have not reached their
maximum size. Script constant: USE_EXPORT_COMPLETE_FILE

•

Delete Document After Export: This property specifies whether documents are
deleted after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

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•

Disable Appending: This property is set to False by default. When set to True,
exported images will not be appended to export folders whose maximum file sizes
have not been reached. Script constant: DISABLE_APPENDING

•

Conversion Type: This constant determines the type of image file created during the
export. The default value, CVT_NO_CONVERSION, does not convert images during
the export. If exporting to a format that supports both single and multi-page images,
you must set the CREATE_MULTI_PAGE_IMAGE constant to True if you want to
create multi-page images; otherwise single page images will result. For example, if
you set this to CVT_TIFF_G4_MEDJPG, a TIFF image is created during the export.
If the source image is binary, it will create a TIFF using Group 4 compression; if the
source image is color (JPG or BMP), it will create a TIFF using Medium JPEG
compression. See the Custom Code Configuration chapter on Enumerations for
more information. Script constant: CONVERSION_TYPE

•

File Extension: This constant determines whether the file extension or page number
will be assigned to the file type created during the export.
a. Regular: This option uses the original file extension (.tif, .jpg, etc.).
b. PageNumberStartingZero: This option uses the page number for the
file extension, starting with 0 (e.g., -0, -1, etc.).
c. PageNumberStartingOne: This option uses the page number for file
extension, starting with 1 (e.g., -1, -2, etc.).
d. PageNumberStartingZeroWithPadding: This option uses the page
number for file extension, starting with 000 (e.g., -000, -001, etc.).
e. PageNumberStartingOneWithPadding: This option uses the page
number for file extension, starting with 001 (e.g., -001, -002, etc.).
Script constant: FILE_EXTENSION

•

Image Source: This constant determines whether original images (pre-image
processing) or modified images (post-image processing) are used for the export. The
Pre-Image Processing option uses the original image that has not been modified by
image processing, and the Post-Image Processing option uses the image that has been
modified by image processing. The default selection, , uses the most recent
image prior to exporting. Script constant: IMG_SRC

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ImageSilo/PVE XML
The ImageSilo/PVE XML export creates an export that can be used to import batches into an
ImageSilo or PaperVision Enterprise site.
To configure the ImageSilo/PVE XML export:
1. From the Select Custom Code Generator dialog box, double-click the ImageSilo/PVE
XML export, and the tabbed ImageSilo/PVE XML Configuration - General dialog box
appears.

ImageSilo/PVE XML Configuration - General

Default values, paths, and other properties are provided for your reference, and dropdown menus contain options specific to your selected generator. In addition, you can
browse to some directories or manually enter file paths. Descriptions for all properties are
listed below.
2. Proceed to the Indexes, OCR, Options, and FTP tabs to modify the appropriate
properties. Descriptions for constant values appearing in the resulting export script are
listed below.
3. When you have finished configuring the export, click OK.
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ImageSilo/PVE XML - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below.
•

Root Path: This is the location where the exports will be created once you have started
the automated process. Script constant: ROOT_PATH
Note:
If the Root Path is blank, the export will be written to the directory where the
application was installed (e.g., C:\Program Files\Digitech
Systems\PaperVision Capture Desktop).

•

Company Name: This required field is the name of your company or department, and is
blank by default. Script constant: COMPANY_NAME

•

Company ID: This property is the ID of your company or department. The default value
is set to the identifier, "yymmddhhnnssms". Script constant: COMPANY_ID

•

Initial DG Number: This property represents the initial Data Group number used by
PaperVision Enterprise. The default value is "1". Script constant:
INITIAL_DATA_GROUP_NUMBER

•

Project Name: This property indicates the name of your project. The default value is set
to "Project Name". Script constant: PROJECT_NAME

•

PV Folder Root Path: This property specifies the root path containing all folders (used
in the Folder view in PaperVision Enterprise). Enter the root path between the quotes
(e.g., C:\\Exports\\PVEXml\\FolderRootPath\\). Script constant:
PV_FOLDER_ROOT_PATH

•

Doc Max per DG: This property indicates the maximum number of documents per data
group. The default value is "1000", which is the recommended value for XML files.
Script Constant: DOCUMENT_MAX_PER_DATAGROUP

•

Max Export Size: This property indicates the maximum export file size (in MB), which
defaults to a value of "600". Script constant: MAX_EXPORT_SIZE

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ImageSilo/PVE XML - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

ImageSilo/PVE XML Configuration - Indexes

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ImageSilo/PVE XML - Indexes
To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE and PV_FOLDER_INDICES script constants described below:
•

Select indexes to include in export: Your selection determines the index values included
in the export file. To include all indices, leave the array blank. Script constant:
INDICES_TO_INCLUDE

•

Select indexes to use as PaperVision Folder names: Your selection determines the
index value(s) representing each folder (used in the Folder view in PaperVision
Enterprise). If you leave the array blank, no index values will be included. Script
constant: PV_FOLDER_INDICES

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ImageSilo/PVE XML - OCR
When you select the OCR converter in the OCR tab, you can modify the
OCR_CONVERTER_CODE constant value that appears in the resulting export script.

ImageSilo/PVE XML Configuration - OCR
•

OCR Converter: This selection specifies the OCR converter code, including PaperFlow,
PaperVision, PDF and Text, whose output format is used to export full-text data. When
no value is defined (default setting), both images and associated full-text data will be
exported. For example, to export PDF searchable images, the following line in the XML
script would read:
private const string OCR_CONVERTER_CODE = “PDF”;

Note:
For a list of converter codes, see the PVCaptureBatchAPI.chm help file’s
PVBatch.TryGetOCRFiles Method topic found within the Docs directory
where PaperVision Capture Desktop was installed.
Script constant: OCR_CONVERTER_CODE

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ImageSilo/PVE XML - Options
When you configure the properties in the Options tab, you can modify constant values that
appear in the resulting export script.

ImageSilo/PVE XML Configuration - Options

Properties and resulting script constants available for configuration are described below:
•

Create Multi-Page Image: Used in conjunction with CONVERSION_TYPE, this
constant determines whether exported images are single-page or multi-page. Script
constant: CREATE_MULTI_PAGE_IMAGE

•

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ImageSilo/PVE XML - Options
•

•

Create Submit File: Enable this option to automatically generate a
DATAGRP.SUBMIT file. If you are importing the data group into PaperVision
Enterprise via a Monitored Import Path or via Data Transfer Manager, this file is required
before the import can run in PaperVision Enterprise. Script constant:
CREATE_SUBMIT_FILE

•

Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

•

Conversion Type: This property determines the type of image file created during the
export. The default value, CVT_NO_CONVERSION, does not convert images during the
export. If exporting to a format that supports both single and multi-page images, you
must set the CREATE_MULTI_PAGE_IMAGE constant to True if you want to create
multi-page images; otherwise single page images will result. For example, if you set this
to CVT_TIFF_G4_MEDJPG, a TIFF image is created during the export. If the source
image is binary, it will create a TIFF using Group 4 compression; if the source image is
color (JPG or BMP), it will create a TIFF using Medium JPEG compression. For a list of
file types that can be converted to during the export, see the Enumerations section in the
Custom Code Configuration chapter. Script constant: CONVERSION_TYPE

•

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ImageSilo/PVE XML - FTP
The ImageSilo/PVE export contains settings that enable you to securely transfer data to an
FTP site. Original data files can be transferred in their original state, or they can be placed in a
compressed package file. You can configure FTP properties using the Custom Code
Generator Wizard, and you can modify constant values in the resulting export script.

ImageSilo/PVE XML Configuration - FTP

Properties and resulting script constants that are available for configuration are described
below:
•

Host: This property specifies the FTP host site name used for the export. Script
constant: FTP_HOST

•

Port: This property specifies the command port number that will be used to connect
to the remote FTP server. FTP communications are typically initiated on port 21.
Script constant: FTP_PORT

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ImageSilo/PVE XML - FTP
•

Connection: This property specifies the type of connection that will be created.
During an active connection, the remote FTP server specifies the data port number
that will be used. During a passive connection, PaperVision Capture Desktop
specifies the data port number that will be used. Script constant:
FTP_CONNECTION

•

SSL Mode: This export supports fully encrypted FTP communications using SSL
(also known as FTPS). The remote FTP server must also support this feature in order
to take advantage of the export's capabilities.
1. Automatic SSL indicates that the server will use SSL encryption, but will
attempt to automatically determine whether to use Implicit or Explicit SSL.
2. Implicit SSL indicates that the SSL negotiation will start immediately after the
FTP connection is established.
3. Explicit SSL indicates the connection will be established in plain text and then
explicitly starts the SSL negotiation.
4. None (no SSL encryption) indicates that a standard FTP, non-encrypted
session connection will be used.

•

Script Constant: FTP_ENCRYPTION
Username: This property specifies the user name that will be used to authenticate to
the remote FTP server. Script Constant: FTP_USERNAME

•

Password: This property specifies the password that will be used to authenticate to
the remote FTP server. If desired, you can expose the password in the Script Editor
by inserting the tilde character (~) prefix before the password (e.g., ~password).
Script constant: FTP_PASSWORD

•

Path: This property specifies the folder name on the FTP site that stores the exported
data. By default, this field is blank, and will write data to the user's home directory
as specified by the FTP server.
For example, other possible paths include the following:
1. / (root)
2. FolderA (subdirectory under home directory)
3. /FolderA (subfolder under root path)
Script constant: FTP_PATH

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ImageSilo/PVE XML - FTP
•

•
•

Compare Last Modified Date: For an operation type related to data groups or
package files, the agent will automatically record the last modified date of the file
that is being processed. When the same job is processed (and potentially the same
file), the last modified date of the previous run is compared to the current, last
modified date. If the file has not changed, it will not be processed again.
For data group processing, this will also allow users to perform incremental data
group processing. Once the data group has been changed, any data group files (i.e.,
images) that have a modified date/time greater than or equal to the previous run's
database (i.e., DATAGRP.MDB or DATAGRP.XML) last modified date/time will
be processed. Script constant: FTP_COMPARE_LAST_MODIFIED_DATE
Delete Source after Transfer: Once the data has been successfully transferred, this
option allows the agent to delete the source data. Script constant:
FTP_DELETE_SOURCE_AFTER_EXPORT
Create Compressed Package File: When pushing data groups or files to a remote
site, you can increase transfer speed by sending a single, large file rather than
hundreds or thousands of small files. This option causes the agent to create a
compressed package file that increases transfer speeds and security (if encryption is
enabled). Script constant: FTP_ENABLE_PACKAGE

•

Entity ID: When the export is configured to create compressed package files, the
Entity ID and Encryption values are placed into the package file to allow the remote
PaperFlow system to decrypt the data. This constant specifies the ID of the remote
entity whose encryption key will be used to decrypt the package file. Script constant:
FTP_ENTITY_ID

•

Key Name: This property specifies the name of the encryption key used to decrypt the
package file. Script constant: FTP_KEY_NAME

•

Pass Phrase: For compressed package files, this property specifies a user-defined pass
phrase that is passed through a SHA-2 algorithm (Secure Hashing Algorithm) to
generate a 256-bit hash. Script constant: FTP_PASS_PHRASE

•

Enable FTP: This property specifies whether FTP has been enabled for the export.
Script constant: FTP_ENABLE

Testing FTP Connections
After you have configured the FTP settings, click the Test Connection button to ensure
the connection is valid. If you successfully connected to the site, click OK in the Success
prompt.

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LaserFiche
The LaserFiche export creates an ASCII text file and single-page TIFF images that can be
imported into the LaserFiche system using the LaserFiche List Import Feature.
To configure the LaserFiche export:
1. From the Select Custom Code Generator dialog box, double-click the LaserFiche
export, and the tabbed LaserFiche Configuration dialog box appears.

LaserFiche Configuration - General

Default values, paths, and other default settings are provided for your reference, and dropdown menus contain only the options specific to your selected generator. In addition, you
can browse to the appropriate directories instead of manually entering file paths.
2. Assign the appropriate properties in the Indexes and Options tabs. Descriptions for
constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.

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LaserFiche - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

Root Path: This is the location where the exports will be created once you have started
the automated process. Script constant: ROOT_PATH

•

Reported Root Path: The path referenced in the export file originates from this location,
not the ROOT_PATH. Script constant: REPORTED_ROOT_PATH
Note:
If the Root Path is blank, the export will be written to the directory where the
application was installed (e.g., C:\Program Files\Digitech
Systems\PaperVision Capture Desktop). If the Reported Root Path is blank,
the resulting export script will display a blank value for the
REPORTED_ROOT_PATH.

•

Folder ID Field: This field name specifies the index value that populates the FOLDER
ID field in the export. Script constant: FOLDER_ID_FIELD_NAME

•

Folder Title Field: This field name specifies the index value that populates the FOLDER
TITLE field in the export. Script constant: FOLDER_TITLE_FIELD_NAME

•

Document ID Field: This field name specifies the index value that populates the
DOCUMENT ID field in the export. Script constant: DOCUMENT_ID_FIELD_NAME

•

Document Title Field: This field name specifies the index value that populates the
DOCUMENT TITLE field in the export. Script constant:
DOCUMENT_TITLE_FIELD_NAME

•

Max Export Size: This property indicates the maximum export file size (in MB), which
defaults to a value of "600". Script constant: MAX_EXPORT_SIZE

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LaserFiche - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

LaserFiche Configuration - Indexes

To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE constant described below.
•

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LaserFiche - Options
When you configure properties in the Options tab, you can modify constant values that appear
in the resulting export script.

LaserFiche Configuration - Options

Properties and resulting script constants that are available for configuration are described
below:
•

Template Name: This specified value will populate the TEMPLATE NAME field in the
export. Script constant: TEMPLATE_NAME

•

Exclude Folder Document Count: When set to True, an incrementing number can be
appended to the FOLDER line of the export. It will increment from 1 to 2, etc, for each
new document. If set to False, no numbers are appended to the FOLDER line of the
export. Script constant: EXCLUDE_FOLDER_DOCUMENT_COUNT

•

Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

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LaserFiche - Options
•

•

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OTG Record Out
The OTG Record Out export creates a valid OTG Record-Out file and its associated images.
This can be imported into the OTG Application Extender system using the OTG RDS.
Note:
Ensure that date formats for the PaperVision Capture job correspond with date formats
configured in OTG and that all appropriate index values have been defined.
To configure the OTG Record Out export:
1. From the Select Custom Code Generator dialog box, double-click the OTG Record
Out export, and the tabbed OTG Record Out Configuration dialog box appears.

OTG Record Out Configuration - General

Default values, paths, and other default settings are provided for your reference, and
drop-down menus contain only the options specific to your selected generator. In
addition, you can browse to the appropriate directories instead of manually entering file
paths.
2. Assign the appropriate properties in the Indexes and Options tabs. Descriptions for
constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.

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OTG Record Out - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

Root Path: This is the location where the exports will be created once you have
started the automated process. Script constant: ROOT_PATH

•

Reported Root Path: The path referenced in the export file originates from this
location, not the ROOT_PATH. Script constant: REPORTED_ROOT_PATH
Note:
If the Root Path is blank, the export will be written to the directory where the
application was installed (e.g., C:\Program Files\Digitech
Systems\PaperVision Capture Desktop). If the Reported Root Path is blank,
the resulting export script will display a blank value for the
REPORTED_ROOT_PATH.

•

Delimiter: This property specifies the character that will delimit index values in the
export file. Script constant: DELIMITER

•

Max Export Size: This property indicates the maximum export file size (in MB),
which defaults to a value of "600". Script constant: MAX_EXPORT_SIZE

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OTG Record Out - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

OTG Record Out Configuration - Indexes

To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE constant described below.
•

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OTG Record Out - Options
When you configure the properties in the Options tab, you can modify constant values that
appear in the resulting export script.

OTG Record Out Configuration - Options

Properties and resulting script constants that are available for configuration are described
below:
•

•

Create Record File Only: If set to True, a RECORD.TXT file will be created, but no
images will be created during the export. Script Constant:
CREATE_RECORD_FILE_ONLY

•

Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

•

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OTG Record Out - Options
•

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PaperFlow
The PaperFlow export can be used to import batches into PaperFlow, OCRFlow™, or
QCFlow™.
To configure the PaperFlow export:
1. From the Select Custom Code Generator dialog box, double-click the PaperFlow
export, and the tabbed PaperFlow Configuration - General dialog box appears.

PaperFlow Configuration - General

Default values, paths, and other default settings are provided for your reference, and
drop-down menus contain only the options specific to your selected generator. In
addition, you can browse to the appropriate directories instead of manually entering file
paths.
2. Assign the appropriate properties in the Indexes, Options, and FTP tabs. Descriptions
for constant values appearing in the resulting export script are listed below.
3. When you have finished configuring the export, click OK.

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PaperFlow - General
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•

•

Department ID: This value is uniquely assigned to each client for which the export is
generated. The default value is "0001". This value must be four characters in length,
consisting only of numbers and letters. Special characters (e.g., space, "^", ":", "*", "?",
"<", ">", etc.) are invalid. Script constant: DEPT_ID

•

Department Name: This value is uniquely assigned to each client or department and is a
required field. The default value is blank. Script constant: DEPT_NAME

•

Project Name: This value is uniquely assigned to each client or department. The default
value is "Project". Script constant: PROJECT_NAME

•

Initial CD Number: This value can be used to export to a CD. The default value is "1".
Script constant: INITIAL_CD_NUMBER
If you change this value after you have already performed a PaperFlow export, the
new value will not be reflected in exported data groups unless you remove the ”//”
comment codes. The ”Reset CD Number?” code should appear as follows in the
export script:
if (!PVUtilities.TrySetCustomCounter(DEPT_ID + "_" +
PROJECT_NAME, INITIAL_CD_NUMBER, out error))
throw (new Exception("Unable to reset custom counter: " +
error.Message));

After you remove the comment codes, you must run the export to reset the counter. The
next data group that is created will reflect your new INITIAL_CD_NUMBER value.
Lastly, to ensure that new data groups increment properly from the new
INITIAL_CD_NUMBER, you must insert the ”\\” comment codes once again:
//if (!PVUtilities.TrySetCustomCounter(DEPT_ID + "_" +
PROJECT_NAME, INITIAL_CD_NUMBER, out error))
//throw (new Exception("Unable to reset custom counter: " +
error.Message));

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Note:
You must export to a directory that does not contain existing data groups.
Otherwise, the system will attempt to append to data groups whose maximum
size has not been reached, and the new INITIAL_CD_NUMBER value may
be ignored or other unexpected results may occur.
•

Max Data Group Size: This indicates the maximum size (in MB) that a data group can
reach before a new data group begins. The default value is "600", the standard CD size.
Script constant: MAX_DATAGROUP_SIZE

PaperFlow - Indexes
In the Indexes tab, you can select the index values that will appear in the export by doubleclicking within the appropriate check boxes. Alternatively, click the Select All button to
include all indexes in the export. You can also click Deselect All to remove all selections. To
change the order in which the indexes display, single-click an index name (to highlight it),
and then click the Move Up or Move Down buttons.
Tip:
Single-click an index name to move it up or down the list. Double-click an index
name to include it in the export.

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PaperFlow Configuration - Indexes

To edit the indexes in the resulting export script, you can modify the
INDICES_TO_INCLUDE constant described below:
•

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PaperFlow - Options
When you configure properties in the Options tab, you can modify constant values that appear
in the resulting export script.

PaperFlow Configuration - Options

Properties and resulting script constants that are available for configuration are described
below:
•

•

Use Data Group Number in Export Folder: When set to True, the parent export
directory will be organized by data group name instead of export number. Script constant:
USE_DATAGROUP_NUMBER_IN_EXPORT_FOLDER

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PaperFlow - Options
•

Include Data Group in Folder: When set to True (default setting), a folder named
"DATAGRP" is created under the directory in which the export data is copied
(e.g.,\\DATAGRP\). When set to False, the "DATAGRP"
folder is not created. Script constant: INCLUDE_DATAGROUP_IN_FOLDER

•

Delete Document After Export: This property specifies whether documents are deleted
after they have been exported (set to False by default). Script constant:
DELETE_DOCUMENT_AFTER_EXPORT

•

Support Multiple Projects: When set to True, multiple Department IDs will be
exported to the same folder, creating a single MDB file. When set to False (default
setting), one Department ID will be exported to a single folder. Script Constant:
SUPPORT_MULTIPLE_PROJECTS

•

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PaperFlow - FTP
The PaperFlow and ImageSilo/PVE XML exports contain FTP settings that enable you to
securely transfer data to FTP sites. Original data files can be transferred in their original state,
or they can be placed in a compressed package file. In the Auto Process page, the FTP
Enabled option will be selected after you have configured the PaperFlow or ImageSilo/PVE
XML export for FTP. When you configure properties in the FTP tab, you can modify constant
values that appear in the resulting export script.

PaperFlow Configuration - FTP

Properties and resulting script constants that are available for configuration are described
below:
•

Host: This property specifies the FTP host site name used for the export. Script
constant: FTP_HOST

•

Port: This property specifies the command port number that will be used to connect to
the remote FTP server. FTP communications are typically initiated on port 21. Script
constant: FTP_PORT

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PaperFlow - FTP
•

Connection: This property specifies the type of connection that will be created.
During an active connection, the remote FTP server specifies the data port number that
will be used. During a passive connection, PaperVision Capture specifies the data port
number that will be used. Script constant: FTP_CONNECTION

•

SSL Mode: This export supports fully encrypted FTP communications using SSL
(also known as FTPS). The remote FTP server must also support this feature in order
to take advantage of the export's capabilities.
1. Automatic SSL indicates that the server will use SSL encryption, but will attempt
to automatically determine whether to use Implicit or Explicit SSL.
2. Implicit SSL indicates that the SSL negotiation will start immediately after the
FTP connection is established.
3. Explicit SSL indicates the connection will be established in plain text and then
explicitly starts the SSL negotiation.
4. None (no SSL encryption) indicates that a standard FTP, non-encrypted session
connection will be used.
Script constant: FTP_ENCRYPTION

•

Username: This property specifies the user name that will be used to authenticate to
the remote FTP server. Script constant: FTP_USERNAME

•

Password: This property specifies the password that will be used to authenticate to the
remote FTP server. Script constant: FTP_PASSWORD

•

Path: This property specifies the folder name on the FTP site that stores the exported
data. By default, this field is blank, and will write data to the user's home directory as
specified by the FTP server.
For example, other possible paths include the following:
1. / (root)
2. FolderA (subdirectory under home directory)
3. /FolderA (subfolder under root path)
Script constant: FTP_PATH

•

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PaperFlow - FTP
•

Delete Source After Transfer: Once the data has been successfully transferred, this
property allows the agent to delete the source data. Script constant:
FTP_DELETE_SOURCE_AFTER_EXPORT

•

Create Compressed Package File: When pushing data groups or files to a remote
site, you can increase transfer speed by sending a single, large file rather than
hundreds or thousands of small files. This option causes the agent to create a
compressed package file that increases transfer speeds and security (if encryption is
enabled). Script constant: FTP_ENABLE_PACKAGE

•

Key Name: This property specifies the name of the encryption key used to decrypt the
package file. Script constant: FTP_KEY_NAME

•

Enable FTP: This property specifies whether FTP has been enabled for the
export. Script constant: FTP_ENABLE

Testing FTP Connections
After you have configured the FTP settings, click the Test Connection button to ensure the
connection is valid.

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SharePoint
The SharePoint export creates a file that can be used to export PaperVision Capture Desktop
data into a Microsoft® SharePoint® site.
Note:
Only Microsoft SharePoint 2007 (on Windows Server 2003 or 2008) or Microsoft
SharePoint 2010 (on Windows Server 2008) are supported for this export.
To configure the SharePoint export:
1. From the Select Custom Code Generator dialog box, double-click the SharePoint
export, and the tabbed SharePoint Configuration - General dialog box appears.

SharePoint Configuration - General

2. You must configure all properties (described in the next section) in the General tab.
3. Proceed to the Indexes tab. If you entered valid SharePoint data, you can map
PaperVision Capture index field names to SharePoint columns.
Note:
An error message will inform you when you have entered invalid SharePoint
data.

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4. If applicable, map the appropriate index field names to SharePoint columns.
5. Proceed to the OCR and Options tabs to modify the appropriate properties that are
described below.
6. When you have finished configuring the export, click OK.
When you configure properties in the General tab, you can modify constant values that appear
in the resulting export script. Properties and resulting script constants that are available for
configuration are described below:
•
•
•

•

Base URL: This property specifies the Microsoft SharePoint host site name and port used
for the export. Script constant: SHAREPOINT_BASE_URL
Username: This property specifies the Microsoft SharePoint user name. Script constant:
SHAREPOINT_USERNAME
Password: This property specifies the Microsoft SharePoint user's password. By default, the
SharePoint password is encrypted in the Script Editor. If desired, you can expose the
password in the Script Editor by inserting the tilde (~) prefix before the password (e.g.,
~password). Script Constant: SHAREPOINT_PASSWORD
Domain: This property specifies the Microsoft SharePoint domain name. Script constant:
SHAREPOINT_DOMAIN
Note:
If you select the Authenticated User option, the database connection will
use Windows Authentication credentials. Entering a user name and password
for the database will supercede the Windows Authentication credentials.

•

Library: This property specifies the Microsoft SharePoint list name (Document Library).
Script constant: SHAREPOINT_LISTNAME

•

Content Type: If applicable, select the SharePoint content type. If content types have
been created in the SharePoint library, they will appear in this list. Script Constant:
CONTENT_TYPE
Note:
For more information, see the next section on Content Types.

•

Root Path: This is the location on your SharePoint Server where the folders will be
created once the automation service processes the step. If you do not specify a value for
the Root Path property, no folders will be created on the SharePoint Server.

•

Local Temp Folder: This property specifies the local folder path where the Microsoft
SharePoint export is temporarily stored on your local machine prior to moving to the
Microsoft SharePoint site. Script constant: TEMP_FOLDER
Note:
If the Local Temp Folder is blank, the export will be written to the directory
where the application was installed (e.g., C:\Program Files\Digitech
Systems\PaperVision Capture Desktop).

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Content Types
When exporting documents to a SharePoint site, you can optionally link documents to content
types. Content types contain limited subsets of index fields in a SharePoint library. For
example, a Financial Documents SharePoint library can contain three content types including
Purchase Orders, Invoices, and Expense Reports. Each content type can be associated with a
specific subset of index fields. Document content types, the default selection, include all
index fields in the library. Content types are independent of file types, so one content type can
be applied to multiple file types, such as Microsoft Word documents, Excel spreadsheets, and
PowerPoint presentations.
For example, Purchase Orders, Invoices, and Expense Reports content types in a Financial
Documents library can be associated with the following index fields:
Content Type

Check
Number

Check
Date

Company
Name

Purchase Orders
Invoices

Expense Reports

PO P PO Date Invoice
Number
Number

Invoice
Date

Amount

x
x

Information on SharePoint 2007 and 2010 content types, respectively, can be found in the
following sites:
•

http://technet.microsoft.com/en-us/library/cc262735(office.12).aspx

•

http://technet.microsoft.com/en-us/library/cc262735.aspx

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SharePoint - Indexes
In the Indexes tab, you can map PaperVision Capture Desktop index field names to
SharePoint column names. PaperVision Capture Desktop index field names appear in the left
column. From the SharePoint Column drop-down list, select the column name that maps to
the PaperVision Capture index field name. To automatically map an index field to a similarlynamed Microsoft SharePoint column, click the Auto Map button. To edit the indexes in the
resulting export script, you can modify the INDICES_TO_INCLUDE constant, which is
described below.
Alternatively, if a SharePoint column does not exist, you can create a new column that will be
mapped to the corresponding index field. To do this, select from the
SharePoint Column drop down list.
Note:
Some PaperVision Capture Desktop index field types may not be supported in
Microsoft SharePoint. Therefore, some index fields may not be mapped to
SharePoint columns in the export.

SharePoint Configuration - Indexes
•

Select Indexes to map to SharePoint columns: Your selections determine the index
values mapped from PaperVision Capture Desktop to Microsoft SharePoint columns.

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These columns must already be defined in your Microsoft SharePoint list. To provide a
mapping between fields, the following format is required:
:
Example 1: "Field1", "Field 2", "Field 3", etc.

Note:
This format can be used when the same field names exist in both PaperVision
Capture and your Microsoft SharePoint site.
Example 2: "Field1:Field1", "Field2:Field2:", etc.

Note:
This constant is optional, so when an empty array is assigned to
COLUMN_INDICES, Microsoft SharePoint's metadata is not populated.
Script constant: COLUMN_INDICES
•

Select Indexes to map to SharePoint folders: Your selections determine the index
values mapped from PaperVision Capture Desktop to Microsoft SharePoint folders.
These folders must already be defined in your Microsoft SharePoint list. Script constant:
FOLDER_INDICES

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Chapter 9 - Exports

SharePoint - OCR
When you select the OCR converter in the OCR tab, you can modify the
OCR_CONVERTER_CODE constant value that appears in the resulting export script.

SharePoint Configuration - OCR
•

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Chapter 9 - Exports

SharePoint - Options
When you configure properties in the Options tab, you can modify constant values that appear
in the export script. Properties and resulting script constants that are available for
configuration are described below.

SharePoint Configuration - Options
•

•

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SharePoint - Options
•

Conversion Type: This property determines the type of image file created during the
export. The default value, CVT_NO_CONVERSION, does not convert images during the
export. If exporting to a format that supports both single and multi-page images, you
must set the CREATE_MULTI_PAGE_IMAGE constant to True if you want to create
multi-page images; otherwise single page images will result. For example, if you set this
to CVT_TIFF_G4_MEDJPG, a TIFF image is created during the export. If the source
image is binary, it will create a TIFF using Group 4 compression; if the source image is
color (JPG or BMP), it will create a TIFF using Medium JPEG compression. For a list of
file types that can be converted to during the export, see the Enumerations section in the
Custom Code Configuration chapter. Script constant: CONVERSION_TYPE
Note:
Some PaperVision Capture Desktop index field types may not be supported
in Microsoft SharePoint, so some field mapping may not be included in the
export.

•

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Chapter 10 - PaperVision Capture NOW!
The PaperVision Capture NOW! application enables you to quickly scan and
output images to full-text searchable PDF, image only PDF, and single- or
multi-page TIFF files. You can scan and output images in a few simple steps, without having
to create new jobs and batches to process the images. With PaperVision Capture NOW!, you
simply configure your scanner, scan pages, and select your output format and output
directory.

Launching PaperVision Capture NOW!
To launch the PaperVision Capture NOW! application, double-click the PaperVision
Capture NOW!
icon located on your desktop. The Capture NOW! page will appear,
where you can scan and output your documents.
Note:
The PaperVision Capture NOW! graphical user interface application (launched via
the PaperVision Capture NOW!
icon) and PaperVision Capture Desktop cannot
be run simultaneously on the same machine.

PaperVision Capture NOW!

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Chapter 10 - PaperVision Capture NOW!

Configuring the Scanner
Before you initially scan documents, you must first configure a scanner by selecting the
Config
icon in the toolbar. The Config operation allows you to assign scanner settings.
See the Scanner Settings section for details on each setting.

Scanning and Generating Output Files
After you have configured your scanner, you are ready to scan images and output them as
PDF or TIFF files.
To scan and generate output files:
1. To scan the images, click the Scan

icon.

2. Once the images have been scanned, select from the following Output options:
•

Full-Text PDF

•

Image Only PDF

•

TIFF

3. Optionally, select Open File if you want the resulting file to open automatically.

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4. To generate the output file, click the Generate File
As dialog appears.

icon. The Windows Save

Save As Full-Text PDF File

5. Enter the file name, and then click Save. If you selected the Open File option, the
resulting file will open automatically.
6. Images are not automatically removed from the main viewing window, allowing you
to view the resulting file and make changes (delete images, re-scan images, etc.) if
necessary. To remove the images from the main viewing window, click the Clear All
icon.

Stopping the Scanning Process
To stop scanning, click the Stop icon. If you stop the scanning process and do not want to
save any scanned images, click the Clear All

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Chapter 10 - PaperVision Capture NOW!

Deleting Images
You can delete one or more images in the PaperVision Capture NOW! application.
To delete an image:
1. Select one or more images in the Thumbnails window.
2. Click the Delete

icon.

3. Click Yes to confirm the deletion.
To clear all images:
1. Click the Clear All

icon.

2. Click Yes to confirm the deletion.

Page Navigation Operations
First Page

Last Page

Jump To Page

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Zooming and Rotating Operations
•

To zoom in on the image, click the Zoom In

•

To zoom out of the image, click the Zoom Out

•

To reset the view of the image, click the Zoom Reset

•

To rotate and save one or more images 90 degrees clockwise, select the image(s) in

icon.
icon.
icon.

the Thumbnails window, and then click the Rotate and Save

icon.

About
Click the PaperVision Capture NOW! Button
, and then select About to display the
product name, current released version of the application, license information, and copyright
information.

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Appendix A - Additional Help Resources
At Digitech Systems, we provide multiple resources to help find answers to your
questions.

Technical Support
Contact our legendary customer support staff Monday through Friday between the hours of 8
a.m. and 6 p.m. Central Time for answers to your questions about our products.
Direct: (402)484-7777
Toll-free: (877)374-3569
Email: support@digitechsystems.com

Help on the Web
MyDSI is an interactive tool for all Digitech Systems customers. Log in to MyDSI to
download product updates, license purchased software, view support contract renewals, and
check the status of your software support cases and requests.

User Forums
Join the Digitech Systems user forums to exchange answers and ideas with other users in our
moderated community.

Knowledge Base
Search our extensive database for articles on all Digitech Systems products. This feature is
accessible to everyone.

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329

Appendix B - Supported Countries/Languages (Groups)/
Character Sets
If you narrow the search for specific languages or countries, the OCR engine will
process more rapidly during OCR recognition. The following table displays the
supported countries, languages, country groups, language groups, and character sets available
in PaperVision Capture Desktop.

Supported Countries/Languages (Groups)/Character Sets
Australia
Austria
Azerbaijan
Baltic
Belgium
Brazil
Bulgaria
Canada
Central America
Central Europe
Croatia
Cyrillic
Czech
Denmark
Estonia

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Appendix B - Supported Countries/Languages (Groups)/Character Sets

Supported Countries/Languages (Groups)/Character Sets
Finland
France
Germany
Great Britain
Greece
Hungary
Ireland
Italy
Liechtenstein
Lithuania
Luxembourg
Netherlands
New Zealand
Norway
Poland
Portugal
Romania
Russia

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Appendix B - Supported Countries/Languages (Groups)/Character Sets

Supported Countries/Languages (Groups)/Character Sets
Scandinavia
Slovakia
South Africa
South America
South America Spanish
Spain
Sweden
Switzerland
Turkey
Western Europe
OCR
Afrikaans
Albanian
Azerbaijani Latin
Basque
Bosnian Latin
Bulgarian
Catalan

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Appendix B - Supported Countries/Languages (Groups)/Character Sets

Supported Countries/Languages (Groups)/Character Sets
Croatian
Czech Language
Danish
Dutch
English
Estonian
Faroese
Finnish
French
Frisian
German
Greek
Guarani
Hani
Hungarian
Icelandic
Indonesian
Irish

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Appendix B - Supported Countries/Languages (Groups)/Character Sets

Supported Countries/Languages (Groups)/Character Sets
Italian
Kirundi
Latin
Latvian
Lithuanian
Luxembourgish
Malay
Norwegian
Polish
Portuguese
Quechua
Rhaeto Romanic
Romanian
Russian
Rwanda
Serbian Latin
Shona

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Appendix B - Supported Countries/Languages (Groups)/Character Sets

Supported Countries/Languages (Groups)/Character Sets
Slovak
Slovenian
Somali
Sorbian
Spanish
Swahili
Swedish
Turkish
Wolof
Xhosa
Zulu

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Appendix C - PaperVision Capture NOW! Command Line Parameters
The PaperVision Capture NOW! application can be run from the command line
to automatically execute scanning and file conversion operations, without
requiring user interaction in a graphical user interface. Other applications,
hardware, and network devices can use the parameters (also known as switches) provided in
this appendix to communicate with PaperVision Capture NOW!. For example, you could
assign command line switches to communicate directly with a scanner, so that users only need
to press a button on the scanner to initiate PaperVision Capture NOW! operations. In this
scenario, the scanner must be configured (via the Configure Scanner operation in PaperVision
Capture Desktop or PaperVision Capture NOW!) before you assign command line switches.
Once operations are completed, output is displayed in the form of text lines in the command
line interface. You can enter combinations of command line switches to simultaneously
execute multiple operations. Command line switches are case-insensitive.
Note:
If Capture NOW! is in Demo mode, each image will be watermarked. If a purchased
Capture NOW! license has been activated, images will not be watermarked.
The following command line switches can be used to run PaperVision Capture NOW!:
Command Line Switch

Description

CaptureDesktop.exe /pvcnow

* Launches PaperVision Capture NOW! application
(graphical user interface);
*No optional parameters are available for this switch.

CaptureDesktop.exe /pvcauto

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Launches PaperVision Capture NOW! application in
auto mode (no graphical user interface)

336

Appendix C - PaperVision Capture NOW! Command Line Parameters

Optionally, the following command line switches can be used in conjunction with the
switch:
Command Line Switch
/file:""

Description
This switch specifies a valid Windows path
(including file name) of the resulting output
file. Local and UNC paths are valid. If this switch is
not assigned, the user will be prompted with a
"Save As" dialog when scanning completes.
If any spaces exist in the file path, the path must
begin and end with double quotes (") to indicate
that spaces exist. For example, valid paths and file
names are:
/file:"c:\Capture Now Outputs\Output.pdf"
/file:c:\Outputs\Output.pdf

/output:

This switch specifies the resulting output file type.
Available outputs include:
1. fulltextpdf (full-text searchable PDF)
2. imageonlypdf (image only PDF)
3. tiff (single- or multi-page tiff)
If this switch is not assigned, the default full-text
searchable PDF file will be created.
Note:
If you specify the /file:"" switch, the extension must

match the output type. Otherwise, documents will
not be scanned. In the following example, a TIFF
file will be created:
CaptureDesktop.exe /pvcauto /file:"c:\Capture
Now Outputs\Test.tiff" /output:tiff

/open

When this switch is assigned, the resulting output
file will open automatically after it is created. If this
switch is not assigned, the file will not open
automatically.

/successprompt

This switch determines whether the user receives a
success message once the file is created. If this
switch is present, a success message will appear on
the user’s screen once the file is created and saved.
If the switch is not entered, no message will appear.

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Appendix C - PaperVision Capture NOW! Command Line Parameters

Note:
If multiple switches are assigned, you must insert a single space between each switch.
For example, the switch below automatically creates a full-text searchable PDF named Test
and saves the file to a folder called Capture Now Outputs on the c: drive. In addition, the
resulting file will open automatically after it has been created and the success prompt has
displayed for the user.
CaptureDesktop.exe /pvcauto /file:"c:\Capture Now Outputs\Test.pdf" /open /successprompt

To create a TIFF file instead, change the following switches:
CaptureDesktop.exe /pvcauto /file:"c:\Capture Now Outputs\Test.tiff" /output:tiff /open
/successprompt

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Appendix C - PaperVision Capture NOW! Command Line Parameters

Exit Codes
The following exit codes are included with PaperVision Capture NOW!. If an exit code
appears in the command line interface, you can refer to the following table for each code's
description:
Exit Code

Description

The operation has been completed successfully.

An instance of PaperVision Capture NOW! is already running on the
workstation.

The scanner has not been configured.
Note:
You must first configure the scanner via the Config
icon in the
Scanning toolbar group (in PaperVision Capture NOW!'s main page or in
PaperVision Capture Desktop's Home page) prior to running PaperVision
Capture NOW! with the command line interface.

DSI ImageSpewer is an invalid scanner.

A general application exception error has occurred. For details, refer to the
Windows Event Log.

An invalid command parameter has been entered.

An invalid output parameter has been entered.

128

An invalid file path has been entered.

256

An invalid "/open" switch has been entered.

512

An invalid "/successprompt" switch has been entered.

1024

The scanner has a paper jam.

2048

The scanner has an empty feeder.

4096

A general scanner error has occurred.

8192

A scanner exception error has occurred. For details, refer to the Windows
Event Log.

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Index
A
adding
documents .......................................................... 153
index .................................................................... 64
OCR zones ......................................................... 122
adding a document ................................................. 153
advanced barcoding properties (indexing) ............... 88
advanced index properties ....................................... 73
advanced index validation properties ...................... 88
advanced OCR properties (indexing) ...................... 88
API......................................................................... 246
application
hot keys................................................................ 47
assigning
barcode values to indexes .................................. 109
barcode zones to jobs ......................................... 110
OCR values to indexes ...................................... 109
OCR zones to jobs ............................................. 110
auto document break .............................................. 133
Auto Import operation ..................................... 149–51
Auto Rotate property ..................................... 128, 227
automated processing
barcodes ............................................................. 174
exports ............................................................... 177
process mode ..................................................... 173
starting and stopping .......................................... 171
zonal OCR ......................................................... 174

B
barcode break sheets
deleting .............................................................. 134
Barcode Detected event ......................................... 141
barcode on the fly .................................................. 101
barcode properties (indexing) .................................. 88
barcode zone configuration.................................... 111
barcode zones
adding to jobs .................................................... 112
deleting .............................................................. 117
editing ................................................................ 114
barcodes
1D ...................................................................... 118
2D ...................................................................... 118
supported types .................................................. 118
barcoding
while scanning ................................................... 101
basic index properties .............................................. 73
batch ........................................................................ 30
batch navigation hot keys ........................................ 48
batch path (default) .................................................. 25
batches
changing default batch path ................................. 25
creating new................................................... 30–32
deleting ................................................................ 25

PaperVision® Capture Desktop User Guide

locating ................................................................ 27
opening ................................................................ 26
opening existing................................................... 25
boolean .................................................................... 83
Browse Batch window ............................................. 53
operations ............................................................ 55
button
PaperVision Capture Desktop.............................. 15

C
checksum property ................................................... 96
closing
the application ..................................................... 29
color image file type .............................................. 136
command line switches .................................... 336–39
compression
full-text OCR ..................................................... 230
configure
index .................................................................... 64
configuring
jobs .................................................................... 132
scanners ............................................................... 57
confirmation messages ............................................ 45
context sensitive pages ............................................ 17
copy document/pages .............................................. 39
country/language property ..................................... 128
creating
batches ................................................................. 30
jobs ...................................................................... 31
creating new batches ................................................ 24
currency ................................................................... 83
custom code
debugging .......................................................... 258
functions ...................................................... 248–52
custom code event
Add Page ........................................................... 141
configuration...................................................... 142
Custom Code Execution .................................... 141
Match and Merge ............................................... 141
Save Indexes ...................................................... 141
custom code events
indexing ............................................................. 100
custom code generators
user defined ................................................. 241–45
custom code samples ....................................... 246–47
custom error messages (index verification) ............. 90
cutting/copying/pasting pages ............................... 157

D
date .......................................................................... 83
decode property ....................................................... 95

340

Index
Default Job Path ...................................................... 41
deleting
indexes ................................................................. 67
OCR zones ................................................. 122, 127
deleting barcode/OCR break sheets ....................... 134
detail fields ........................................................ 66–67
detail sets ........................................................... 64, 72
adding .................................................................. 68
Digitech Systems' API ........................................... 246
display preferences .................................................. 36
document breaks ...................................................... 57
document manipulation operations .......................... 46
document navigation
preferences ........................................................... 38
documents
scanning ............................................................... 57
double number ......................................................... 83

E
Edit page
introduction........................................................ 148
editing
barcode zones .................................................... 114
code ................................................................... 177
OCR zones ................................................. 122, 125
enumerations.................................................... 253–56
exit codes ............................................................... 339
Exit to System Tray setting...................................... 40
export functions (custom code) ....................... 248–49
export scripts/code
clearing .............................................................. 178
Export wizard ........................................................ 177

F
flyout windows ........................................................ 20
FTP properties
PaperFlow export............................................... 313
full-text OCR
configuration................................................ 223–25
country/language ............................................... 228
introduction........................................................ 221
output files types ................................................ 227
PDF version ....................................................... 230
testing .......................................................... 225–26

H
hand-key indexing ................................................... 64
hold zoom regions ................................................... 39
hot key default value................................................ 99
hot keys.................................................................... 47
standard................................................................ 50

I
image display settings .............................................. 36

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image processing
configuration...................................................... 183
drawing zones .................................................... 186
enabling ............................................................. 173
functions (custom code)..................................... 250
introduction........................................................ 173
on the fly ............................................................ 101
on the fly configuration ..................................... 106
image processing filters
Background Dropout ................................... 190–91
Binary Border Removal ..................................... 192
Binary Crop ....................................................... 193
Binary Dilation .................................................. 194
Binary Erosion ................................................... 195
Binary Halftone Removal .................................. 195
Binary Hole Removal ........................................ 196
Binary Invert Image ........................................... 197
Binary Line Removal................................. 198–200
Binary Noise Removal............................... 200–201
Binary Scaling ................................................... 202
Binary Skeleton ................................................. 203
Binary Smoothing .......................................... 203–4
Black Overscan Removal .................................. 204
Color Detection and Conversion ....................... 205
Color Dropout .................................................... 207
Crop ................................................................... 208
Deskew ........................................................ 209–11
Image Fit ............................................................ 212
Page Deletion - Always ..................................... 213
Page Deletion - Blank ........................................ 213
Page Deletion - Color Content ........................... 215
Page Deletion - Dimensions .............................. 214
Page Deletion – File Size................................... 214
Redaction ..................................................... 216–17
Rotation ............................................................. 218
testing ................................................................ 188
Threshold ..................................................... 219–20
ImageSilo/PVE XML export ........................... 287–96
import preferences ............................................. 33, 43
importing
images ................................................................ 152
PDF files ........................................................ 33, 43
index
configuration........................................................ 64
detail sets ............................................................. 72
supported index types and formats ...................... 83
index collection ....................................................... 72
index details ............................................................. 70
index formats ........................................................... 83
index properties ....................................................... 73
index types ............................................................... 83
index validation properties ...................................... 88
index values
resetting ............................................................... 68
saving................................................................... 68
verifying .............................................................. 69

341

Index
index verification settings ........................................ 34
indexing ................................................................... 64
hot keys................................................................ 48
indexing preferences ................................................ 34
indexing properties
auto-carry ............................................................. 79
barcodes ......................................................... 91–96
custom code events ............................................ 100
date/time formatting ............................................ 84
double number formatting ................................... 85
general ................................................................. 77
masking................................................................ 80
OCR ............................................................... 96–98
predefined values ................................................. 86
switching between basic/advanced ...................... 74
validation ............................................................. 77
verification regular expression ............................ 90
verification search strings .................................... 89
indexing properties (advanced)................................ 88
inserting
auto document breaks .......................................... 57
pages before and after .......................................... 57
interface ................................................................... 14
inverting page polarity ........................................... 162
IP
while scanning ................................................... 101
IP on the fly ........................................................... 101

J
job configuration settings ...................................... 132
advanced ............................................................ 137
auto document break .......................................... 133
auto page rotation .............................................. 134
miscellaneous .................................................... 136
jobs
copying .............................................................. 143

K
keyboard shortcuts ................................................... 47

L
language groups ..................................................... 129
locating batches ....................................................... 12
long text ................................................................... 83

M
Manage Zones operation ....................................... 144
masking (index) ....................................................... 80
Match and Merge Wizard ................................ 259–64
maximum image sizes ............................................... 6
Merge Like Documents operation ......................... 155
merging documents................................................ 138
messages
confirmation ........................................................ 45

PaperVision® Capture Desktop User Guide

minimum confidence ............................................. 130
full-text OCR ..................................................... 230
minimum page size ................................................ 136
mouse functions ..................................................... 109
multiple display ....................................................... 36

N
navigating workspace .............................................. 14
navigation preferences ............................................. 38
New Batch Wizard............................................. 10, 30
number ..................................................................... 83

O
OCR
while scanning ................................................... 101
OCR on the fly....................................................... 101
configuration...................................................... 104
OCR processing
on the fly ............................................................ 101
OCR properties (indexing) ...................................... 88
OCR Statistics custom code events ................. 234–39
OCR zones ............................................................. 122
adding to jobs .................................................... 123
deleting .............................................................. 127
editing ................................................................ 125
on the fly processing .............................................. 101
opening existing batches .......................................... 10

P
page
saving................................................................. 164
page manipulation operations .................................. 46
page navigation
preferences ........................................................... 38
page operations ........................................................ 46
pages
deleting .............................................................. 160
scanning ............................................................... 57
panel menus ............................................................. 14
paper jam message ................................................... 46
PaperFlow export
FTP properties ............................................. 313–15
PaperVision Capture Desktop Button ...................... 15
PaperVision Capture Now ............................... 324–28
PDF files
importing ....................................................... 33, 43
PDF version ........................................................... 230
preferences ............................................................... 33
display.................................................................. 36
indexing ............................................................... 34
system .................................................................. 38
Process Action operations...................................... 171
processing
on-the-fly ........................................................... 101
public properties in Code Base .............................. 257
342

Index
PVBatch Helper functions ............................... 251–52

Q
Quick Access Toolbar ............................................. 16

R
Reader Engine property ......................................... 130
redaction .......................................................... 216–17
regular expression (verifying index values) ............. 88
regular expression verification .............................. 120
rejection symbol .................................................... 130
full-text OCR ..................................................... 231
reordering indexes ................................................... 64
rescanning pages ...................................................... 57
reset
index values ......................................................... 64
pages .................................................................. 164
ribbon....................................................................... 14
ribbon interface ........................................................ 14
right-click operations ............................................... 22
rotating and saving pages....................................... 163

S
saving
pages .................................................................. 164
scaling images ....................................................... 168
Scan New Document operation ............................... 57
scanner
configuring .................................................. 58, 325
scanner names .......................................................... 61
scanner profiles ........................................................ 61
scanning
hot keys................................................................ 49
new documents .................................................... 57
pages .................................................................... 57
scanning operations ................................................. 57
search strings ........................................................... 88
SharePoint content types ....................................... 318
SharePoint export ............................................ 316–23
showing
advanced index properties ................................... 73
shuffling documents to duplex............................... 156
single display ..................................................... 36, 37
standard hot keys ..................................................... 50
starting and stopping
automated processing ........................................ 171
Status Bar................................................................. 21
stopping
scan operation ...................................................... 57
supported
index types and formats ....................................... 83
supported countries/languages ............................... 122

PaperVision® Capture Desktop User Guide

suppressing
confirmation messages......................................... 45
syntax mode ........................................................... 131
system
hot keys................................................................ 47
requirements .......................................................... 5
system preferences ................................................... 38
system requirements .................................................. 5
System Tray setting ................................................. 40

T
tabs........................................................................... 14
contextual ............................................................ 14
terminology................................................................ 7
testing FTP connections
ImageSilo/PVE XML export ............................. 296
testing FTP site connections .................................. 296
text ........................................................................... 83
Thumbnails window ................................................ 52
timeout value (sec)................................................. 130
full-text OCR ..................................................... 230
toolbar groups .......................................................... 16
toolbars .................................................................... 14

U
user preferences ................................................. 28, 33
confirmation messages......................................... 45
display.................................................................. 36
hot keys................................................................ 47
indexing ............................................................... 34
system .................................................................. 38

V
View page
introduction........................................................ 167
viewing display preferences .................................... 36

W
window
flyout ................................................................... 14
wizard
Match and Merge ......................................... 259–64
workspace ................................................................ 14

Z
zonal OCR properties ............................................ 128
zoom operations..................................................... 168
zoom regions
holding ................................................................. 38
zoom zone properties ............................................... 99
zoom zones ............................................................ 110

343

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MIME Type                       : application/pdf
PDF Version                     : 1.6
Linearized                      : Yes
Author                          : Digitech Systems, Inc.
Company                         : Microsoft
Create Date                     : 2012:02:06 13:59:52-07:00
Modify Date                     : 2012:02:17 15:35:53-07:00
Source Modified                 : D:20120206205739
Has XFA                         : No
XMP Toolkit                     : Adobe XMP Core 4.2.1-c043 52.372728, 2009/01/18-15:08:04
Metadata Date                   : 2012:02:17 15:35:53-07:00
Creator Tool                    : Acrobat PDFMaker 9.1 for Word
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Subject                         : 30
Format                          : application/pdf
Creator                         : Digitech Systems, Inc.
Producer                        : Adobe PDF Library 9.0
Page Layout                     : SinglePage
Page Mode                       : UseOutlines
Page Count                      : 343

EXIF Metadata provided by EXIF.tools

Paper Vision Capture Desktop User Guide R75

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