Parent Handbook
User Manual: ParentHandbook
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EDEP
EXTENDED DAY ENRICHMENT PROGRAM
Quality…Integrity…Trust
PARENT HANDBOOK
PROCEDURES and GUIDELINES
The mission of the School District of Manatee
County’s EDEP is to support our working parents
by providing an affordable, safe and nurturing
extended day enrichment program designed to
enhance children’s lives educationally, socially,
culturally, emotionally and physically.
Please take the time to read the information in this handbook
for complete program details.
Following these very important procedures will assure continuation
in the program.
A child may be enrolled in EDEP when he/she meets the enrollment
criteria. (See page 2)
Annual non-refundable registration fee is required for each child.
(See page 3)
Tuition and fees are due in advance, even when the child is not in
attendance. (See page 3)
All past due balances must be paid in full by the last day of program in the
week for which the balances are due to avoid terminating the account. A
child will not be permitted to re-enter the program until past due balances
are paid in full. A break in service will require completing the registration
forms and paying a registration fee per child. (See page 3)
Parent adjustments will not be issued for late payment of tuition, fees and
late pick-up. (See page 3)
Changes in fee status will require the parent’s signature and a zero account
balance. (See page 3)
Beginning at 6:01 PM, late pick-up fees will be assessed per child.
(See page 4)
School Nurses are not present during program hours; therefore, there will
not be administration of any medications. (See page 5)
Immediate dismissal from the program may be warranted should parent or
student become physically or verbally abusive to staff. (See page 6)
TABLE OF CONTENTS PAGE
Program Goal 1
Description of Services 2
Enrollment Criteria 2
Registration Policy 2
Hours of Operation 3
Tuition and Fees 4
Check-In/Check-Out 4
Attendance 4
Notification of Absences___________________________________ 4
Late Pick-Up 4
First Aid/Injuries 5
Health 5
Medication 5
Lice 5
Nutrition 5
Behavior/Disciplinary Action 6
Parent Information 6
Personal Property 6
Employees of the School District of Manatee County 6
Extended Day Enrichment Program is
supported solely by fees paid for program services
by parents/guardian and subsidies.
No educational dollars are used to provide
this service to families.
WELCOME to the Extended Day Enrichment Program
Dear Parent/Guardian,
We welcome you to the School District of Manatee County’s Extended Day Enrichment Program
(EDEP). EDEP is a before/after-school child care program for elementary age children who are four
years of age by September 1st through Fifth grade, and is supported solely by parent fees and in-kind
services from each school. The following are the goals for the EDEP:
Program Goals
The staff will strive to meet the social, emotional and intellectual needs of children in an environment
that fosters:
Positive Self-Esteem
Initiative
Independence
Problem-Solving
Creativity
Safety-Awareness
Sense of Security
Self-Control
Community Involvement
Environmental Awareness
EDEP staff will be sensitive to the needs of parents utilizing their services by:
Providing an affordable enriching environment for students.
Delivering age-appropriate activities.
Communicating with parents through written correspondences, bulletin boards,
programs and conferences.
Our staff participates as partners with you in providing a quality program. Communication, support
and cooperation are essential in this partnership. Please read this handbook carefully and discuss
pertinent information with your child. Sign and return the “Parent Acknowledgement” form on the
back cover. If you have any concerns about EDEP, we would be happy to talk with you. Please call
the EDEP Site Manager or EDEP District Office.
1
Description of Services
The before and after school activity program, EDEP, has been designed to provide an affordable,
active and enriching environment for children who must arrive at school early and/or stay late. The
school campus is utilized for EDEP activities. Supervision is provided at a ratio of 1 adult to 20
children. The number of children enrolled at each site is determined by how much physical space is
available and the number of staff employed.
Program activities may include:
Homework Help
Enrichment Clubs and Special Interest Clubs
Cultural Enrichment Experiences
Recreational Activities and Cooperative Games
Creative Expression through Music, Drama, Dance and Art
Crafts
Enrollment Criteria Registration Policy
A child may be enrolled in EDEP when Registration requires completion of all
he/she is: registration forms by the parent and
Able to be independent in daily self payment of annual non-refundable registration
care needs, such as toileting, feeding fee, plus weekly tuition for the first week of
and dressing self. services. (Tuition will not be prorated
No danger to him/herself or others for entering the program mid-week or later).
Able to participate in large group activities Transportation is the parents’ responsibility.
with an adult/child ratio of 1 adult to Parents are required to complete
20 children. registration forms when transferring
Able to remain within the program location their child from one EDEP school site to
and under adult supervision without another EDEP school site.
running away. Failure to do so will result Parents who have children in attendance
in immediate dismissal from program. on alternating weeks will be expected to
pay weekly tuition every week regardless of
custody issues.
Please note each child attending must have their own separate registration form filled out. A parent
or student may not have a balance due at any EDEP site prior to enrolling. Failure to comply with
the registration guidelines may result in the loss of your child’s position on the roster. Your child is
registering for a slot in EDEP. Registration fees hold your slot for two weeks at the beginning of
school. Note any special needs your child may have on your registration form. A registration fee is
charged each time a parent terminates and re-enters any EDEP. Space is not guaranteed for re-entry.
EDEP is available on days that regular school is in session.
2
Hours of Operation
Based on School District of Manatee County School Calendar
Morning Hours: Varies by School Site
Afternoon Hours: From School Dismissal until 6:00 PM
Tuition and Fees
Program fees are paid weekly. Weekly fees are not prorated for non-school days.
All fees must be collected in advance of services being rendered. No changes are allowable for
these services. Pre-payment of services assures compliance with the Florida State Constitution
(Article VII, Section 10) which requires tuition to be paid in advance of services.
Tuition and fees are payable by cash, check, money order or via online credit card service.
Starter checks are not accepted for payment of tuition or any other fees.
An annual non-refundable registration fee is required for each child.
Registration paperwork will be accepted only with the registration fee for each child.
All children are required to re-register and pay the registration fee each school year.
Tuition in full and all outstanding fees must be received by 6:00 PM on Fridays to avoid
assessment of a late payment fee, per child, even when the child is not in attendance.
EDEP is not responsible for interruptions in the delivery of the U.S. Postal Service which may
delay receipt of payment.
EDEP is not responsible for payments sent in a child’s backpack or left at the school office.
All children must be signed out by 6:00 PM.
Weekly tuition is not prorated for short program weeks, acts of God or circumstances beyond
our control or when termination occurs on any day of the week.
Late Payment Procedure is as follows: Weekly tuition is due by 6:00 PM on Fridays. Late
payment fee will be assessed the following Monday at 6:00 PM.
All past due balances must be paid by the last day of program in the week for which the balance
is due to avoid termination. Children will not be permitted to re-enter program until past due
balances are paid in full.
A fee status change may be made two times per school year and only if there is no past due
balance on the account. Changes in fee status will require amending and signing the
Enrollment Status Form. Additional status changes will incur an additional registration fee,
per child.
Parents are billed weekly, regardless of their children’s attendance.
Nonpayment, continued untimely payment of weekly tuition/fees or failure to pay for returned
checks to the collection agency will result in termination.
EDEP reserves the right to require payment by cash or money order after two returned checks.
When termination occurs during any part of a week, unused weekly tuition is non-refundable.
Pre-paid tuition for weeks when no attendance occurred will not be refunded.
3
Tuition and Fee Schedule
CHILD BEFORE/AFTER PART-TIME PART-TIME
(Weekly) (AM Only) (PM Only)
First $55.00 $25.00 $45.00
Add’l Child $45.00 $15.00 $35.00
Non-Refundable Registration Fee $25.00 per child
Early Outs/Modified Wednesdays ONLY $10.00 per child
Late Payment Fee $10.00 per child
Late Pick-Up Fee $10.00 per child per every 15 minutes until
6:46 PM accordance with Section
68.065(2), Florida States ($25.00 or an amount of up t
Check-In/Check-Out Attendance
To assure that children are supervised while in Children must report to the school cafeteria
our care, we employ the following system: or the designated EDEP site immediately upon
Each child must be checked into and school dismissal.
out of the program daily by the parent
or other authorized person. Notification of Absences
Only persons who have written If your child is at school but will be absent from
authorization from the parent are EDEP, you must notify the school office or
permitted to sign out/pick-up a child. EDEP Site Manager by 12:00 PM. If your
Picture identification is required for child is absent from school, he/she will not be
anyone to sign out a child when they are expected to attend EDEP and you will not
unknown to site personnel. need to call. Absences from EDEP will be
Children will only be released from the verified daily against the school absentee list.
designated sign-in and sign-out areas.
Late Pick-Up
A late pick-up fee of $10.00 is charged for each 15 minutes after 6:00 PM, measured by the School
Clock.
6:00-6:15 = $10.00 per child
6:15–6:30 = $20.00 per child
6:30–6:45 = $30.00 per child
6:46 = Abandoned Child Procedure Initiated.
Children who remain on site after 6:46 PM will be released into the custody of a law
enforcement officer. We reserve the right to dismiss your child from the program
after three late pick-ups.
4
Parents must maintain up to date telephone numbers for all persons permitted to pick-up their
children. The following steps will be taken if any student remains at the site 30 minutes after closing
without notification from the parent:
The Site Manager will attempt to contact persons permitted to pick-up the child as indicated on
the Registration Form.
If no authorized person is reached by 6:46 PM, the Site Manager will contact law enforcement
to pick up the child.
Parent signature is required on the Late Pick-Up form.
First Aid/Injuries Health
A staff member trained in first aid will apply Parents will be notified if their child becomes
ice packs, wash scrapes with soap and water ill while at EDEP and needs to be picked up.
and provide first aid to minor cuts, scrapes and It is very important that information on contact
bruises. A log accident/injuries is maintained on persons be current, so that someone can be
the parent information table at each site. Parents reached in the case of illness or emergencies.
will be notified of minor injuries and requested to A parent will be contacted if a child is
sign the log at the time the child is signed out. suspected of having a communicable
An effort will be made to telephone a parent or disease, has a fever or symptoms which
emergency contact person if the injury requires include, but are not limited to, any one of
additional treatment. the following: diarrhea, rash, pink eye, or
skin infection. The child must be removed
from the facility as soon as possible.
NOTE: Any student who has had a communicable disease may not return to the program until the
signs and symptoms are no longer present or the student has a statement from a doctor.
Medication Lice
School nurses are not present during program EDEP staff will not check heads for Lice.
hours; therefore, there will not be administration If staff members see “live bugs” they will
of any medications. If your child has food or other contact the parent to pick the student up
allergies, make sure the staff is aware. If your child immediately.
has medical conditions that require nursing
assistance, your child’s participation is discouraged - Nutrition
although permitted – in this program, since Children will receive an adequate and
nursing services are not available in the Extended nutritious snack each afternoon. Please
Day Enrichment Program. report all food allergies or special nutritional
needs to the EDEP Site Manager.
5
Behavior/Disciplinary Action Parent Information
EDEP staff has developed guidelines/policies for Individual parent file folders are located beside
students’ behavior using positive reinforcement the sign-out area in every center. Receipts
and other disciplinary alternatives. The and other important notices are placed in these
Guidelines for behavior are posted at each site. folders. Please check the folder daily so that
Disciplinary action is noted on a Behavior you do not miss any important announcements
Notice that is to be signed by the parent within or information. A bulletin board which
24 hours of the incident. Suspension will contains information for parents is located at
commence no later than 24 hours after the each site. It is advisable to check the board for
reported behavior incident occurs. A parent updated information on a regular basis.
conference will be requested if disruptive
behavior continues. Immediate dismissal
from the program may be warranted should
parent or student become physically or verbally
abusive to staff.
Personal Property Employees of the School
EDEP is not responsible for personal District of Manatee County
property. If children are required to bring Current full-time employees of the School
technology tools to school for classroom use, District of Manatee County receive the sibling
these items may only be used in EDEP to discount rate on their weekly tuition.
complete classroom assignments or conduct The application for this discount must be
related classroom activities. EDEP is not submitted every time a child is registered
responsible for damage to, or loss of any item. or re-registered.
The discount will take effect following
district office approval.
6
Parent Information
The School District of Manatee County believes that a safe, secure, nurturing and civil environment is essential in
accomplishing its mission of inspiring our students to learn, dream and achieve so all Manatee County students will reach
their highest potential.
This policy promotes mutual respect, civility and orderly conduct among all district employees, students, parents and the
general public.
The policy is not intended to deprive any person of his/her right to freedom of expression. Rather, it is intended to
maintain, to the extent that is possible and reasonable, a safe, harassment-free workplace for students, families and staff,
that is free of disruptive, demeaning, intimidating, threatening or aggressive behaviors.
District staff will treat students, parents, fellow staff members and members of the public with respect and will expect the
same in return.
District staff will not conduct business with those who use obscenities or otherwise speak in a demanding, loud, insulting
or threatening manner. Volatile, hostile or aggressive actions and words will not be tolerated.
District students’ rights and responsibilities are further defined within the Code of Student Conduct.
School District of Manatee County
EDEP Parent Acknowledgement Form
____ Parent/Guardian agrees to the hours of operations for EDEP before school and
after school care. Late pick-up fees will be charged at a rate of $10.00 per child for every
15 minutes you are late as outlined on page 4. Tardiness of 3 times will result in
dismissal from the program.
_____ Parent/Guardian agrees that fees are due in advance on Friday each week. Failure to
pay fees in advance will result in dismissal from the program.
_____ Parent/Guardian agrees that after two returned checks, cash or money order payments
will be mandatory.
_____ Parent/Guardian agrees that their child is independent in daily self care needs. Child
must be potty trained in order to participate in EDEP. Failure to utilize bathroom
facilities will result in dismissal from the program.
_____ Parent/Guardian agrees that if their child leaves the supervised area it will result in
immediate dismissal.
_____ Parent/Guardian agrees that they must enter the building to pick-up and sign out their
child. Only individuals with a picture ID who are on the registration form will be
allowed to sign out your child.
_____ Parent/Guardian agrees to notify the Site Manager immediately of any change in
home address, phone number, employment phone number, etc. Emergency phone
numbers must be kept current. Failure to provide updated information and records will
result in dismissal.
_____ Parent/Guardian agrees that if parent, guardian or children are physically or verbally
abusive to staff it will result in immediate dismissal.
_____ Parent/Guardian agrees that their child will follow the guidelines/policies for
behavior/disciplinary action. One serious misbehavior may warrant immediate
dismissal.
_____ Parent/Guardian agrees that there will be no administration of any medication during
the hours of EDEP. School nurses are not present during EDEP hours.
_____ Parent/Guardian agrees to notify the Site Manager of any food or other allergies so the
staff can be aware.
_____ Parent/Guardian agrees that all children in the EDEP will be expected and required to
follow the Code of Student Conduct, EDEP guidelines/policies, and any individual
school policies. The Manatee County School District reserves the right to dismiss any
child from the EDEP for repeated, disruptive behavior. Parents must remember that
their child’s participation in the EDEP is a privilege, not a right.
Child’s Name:__________________________________________________________
Parent/Guardian Signature:_______________________________________________
