Role TME TMEG21W

User Manual: TMEG21W

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SIM I TOASTMASTERS CLUB

TOASTMASTER OF THE EVENING
(“TME”)

Role
You are the host of the meeting. You ensure meeting starts
and ends on time. Introduce programs, appointment holders
and speakers. Know the meeting protocol well and ensure
smooth transition during the meeting.
Duties
(1)

Prior to Meeting
• Remind all appointment holders, project speakers and
evaluators to be present.
• Find out from appointment holders/speakers how they
would like to be introduced.
• Find out from project speakers the project title and gist
of the speech.
• Check out on the objectives and timing sequence of each
project.

(2)

Preparation on the night of Chapter Meeting

• Arrive early to ensure that all appointment holders and
speakers are present before meeting starts.
• Confirm with VPE if there are any changes to the
programme.
• Check with VPE if there are any announcements to be
made and by whom.

Toastmaster of the Evening

• Confirm speech title with project speakers
• Obtain the requisite project ribbons and ribbons for Best
Table Topic Speaker, Project Speaker and Best Evaluator
from SAA.

Chapter Meeting Protocol
First Session
 After taking over control of lectern from SAA, greet the
audience and welcome them to the Chapter Meeting.
 Introduce yourself and state your role as TME.
 Go through the programme with the audience, summarize
what can be expected from the 1st and 2nd sessions.
 Remind audience to turn their mobile phones and pagers
to silent mode (if SAA has not reminded the audience).
 Announce changes to the programme.
 Explain the duties of the various appointments and
introduce the appointment holders (Registration officer,
Sergeant at arms, Induction Officer, Timer, Ah Counter,
Language Evaluator and General Evaluator). Initiate
applause for each appointment holder.
 Invite President or Acting President to give his/her
Opening Address.
 Invite VPPR to announce Business Matters.
 Invite Induction Officer to conduct Induction Ceremony
(if any).
 Invite Language Evaluator to give the “Word of the
Evening”.
 Introduce and welcome the Table Topics Master to
conduct the Table Topics session.

Toastmaster of the Evening

 After the Table Topics session, say a few words of
appreciation to Table Topic Master for the interesting
session.
 Call for the Timer's Report and announce if anyone is not
eligible to be voted.
 Request members and guests to vote for the Best Table
Topics Speaker.
 Invite members and guests for a Tea Break. Ask them to
be back by a certain time.
Second Session
 Welcome members and guests back for the 2nd session.
 Introduce the prepared speech speakers in the following
manner:
o P : Project Number
o O : Objectives of the Project
o E : Who the Evaluator is
o T : Timing sequence for the Project
o S : Speech title and Speaker’s name
 Remind audience not to distract or interrupt while
project speakers are delivering their speeches.
 Offer a word of thanks and encouragement to each
speaker after their speeches.
 After all the speakers have spoken, ask for the Timer's
Report for the speakers.
 Ask members and guests to vote for the Best Prepared
Speech Speaker.
 Invite the Project Evaluators to give their comments.
 After all the project evaluations, ask for the Timer’s
Reports for the Project Evaluators.
 Ask members and guests to vote for the Best Evaluator.

Toastmaster of the Evening

 Invite Language Evaluator to give his/her comments on
usage of English.
 Ask for the AH Counter's Report.
 Invite the General Evaluator for his/her comments.
 Invite the President to the lectern for ribbons
presentation.
 Thank the President.
 Invite President or designated EXCO member to deliver
the Closing Address.
Useful
(a)
(b)
(c)
(d)
(e)

(f)

(g)
(h)

Tips
Come to the chapter meeting fully prepared.
Time management
Cut down on table topics session if there’s an overrun
of time.
To create impact on introduction of Project Speakers,
use POETS manner.
Read out title of members in full i.e. Competent
Toastmaster, Advanced Toastmaster Bronze, and
Distinguished Toastmaster instead of CTM, ATM-B or
DTM.
Introduce appointment holders in following manner to
create impact and lead applause after each
introduction:
“Description of person (e.g. profession, special hobby,
achievement), appointment held in Club or District
level, Title and Name”.
Remind speakers and appointment holders to use Word
of the Evening.
Wait for speakers or appointment holders to return to
seat before continuing with meeting proper.

1 July 2006
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