Role TME TMEG21W

User Manual: TMEG21W

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SIM I TOASTMASTERS CLUB

TOASTMASTER OF THE EVENING

(“TME”)

Role

You are the host of the meeting. You ensure meeting starts

and ends on time. Introduce programs, appointment holders

and speakers. Know the meeting protocol well and ensure

smooth transition during the meeting.

Duties

(1) Prior to Meeting

• Remind all appointment holders, project speakers and

evaluators to be present.

• Find out from appointment holders/speakers how they

would like to be introduced.

• Find out from project speakers the project title and gist

of the speech.

• Check out on the objectives and timing sequence of each

project.

(2) Preparation on the night of Chapter Meeting

• Arrive early to ensure that all appointment holders and

speakers are present before meeting starts.

• Confirm with VPE if there are any changes to the

programme.

• Check with VPE if there are any announcements to be

made and by whom.

Toastmaster of the Evening

• Confirm speech title with project speakers

• Obtain the requisite project ribbons and ribbons for Best

Table Topic Speaker, Project Speaker and Best Evaluator

from SAA.

Chapter Meeting Protocol

First Session

 After taking over control of lectern from SAA, greet the

audience and welcome them to the Chapter Meeting.

 Introduce yourself and state your role as TME.

 Go through the programme with the audience, summarize

what can be expected from the 1st and 2nd sessions.

 Remind audience to turn their mobile phones and pagers

to silent mode (if SAA has not reminded the audience).

 Announce changes to the programme.

 Explain the duties of the various appointments and

introduce the appointment holders (Registration officer,

Sergeant at arms, Induction Officer, Timer, Ah Counter,

Language Evaluator and General Evaluator). Initiate

applause for each appointment holder.

 Invite President or Acting President to give his/her

Opening Address.

 Invite VPPR to announce Business Matters.

 Invite Induction Officer to conduct Induction Ceremony

(if any).

 Invite Language Evaluator to give the “Word of the

Evening”.

 Introduce and welcome the Table Topics Master to

conduct the Table Topics session.

Toastmaster of the Evening

 After the Table Topics session, say a few words of

appreciation to Table Topic Master for the interesting

session.

 Call for the Timer's Report and announce if anyone is not

eligible to be voted.

 Request members and guests to vote for the Best Table

Topics Speaker.

 Invite members and guests for a Tea Break. Ask them to

be back by a certain time.

Second Session

 Welcome members and guests back for the 2nd session.

 Introduce the prepared speech speakers in the following

manner:

o P : Project Number

o O : Objectives of the Project

o E : Who the Evaluator is

o T : Timing sequence for the Project

o S : Speech title and Speaker’s name

 Remind audience not to distract or interrupt while

project speakers are delivering their speeches.

 Offer a word of thanks and encouragement to each

speaker after their speeches.

 After all the speakers have spoken, ask for the Timer's

Report for the speakers.

 Ask members and guests to vote for the Best Prepared

Speech Speaker.

 Invite the Project Evaluators to give their comments.

 After all the project evaluations, ask for the Timer’s

Reports for the Project Evaluators.

 Ask members and guests to vote for the Best Evaluator.

Toastmaster of the Evening

 Invite Language Evaluator to give his/her comments on

usage of English.

 Ask for the AH Counter's Report.

 Invite the General Evaluator for his/her comments.

 Invite the President to the lectern for ribbons

presentation.

 Thank the President.

 Invite President or designated EXCO member to deliver

the Closing Address.

Useful Tips

(a) Come to the chapter meeting fully prepared.

(b) Time management

(c) Cut down on table topics session if there’s an overrun

of time.

(d) To create impact on introduction of Project Speakers,

use POETS manner.

(e) Read out title of members in full i.e. Competent

Toastmaster, Advanced Toastmaster Bronze, and

Distinguished Toastmaster instead of CTM, ATM-B or

DTM.

(f) Introduce appointment holders in following manner to

create impact and lead applause after each

introduction:

“Description of person (e.g. profession, special hobby,

achievement), appointment held in Club or District

level, Title and Name”.

(g) Remind speakers and appointment holders to use Word

of the Evening.

(h) Wait for speakers or appointment holders to return to

seat before continuing with meeting proper.

1 July 2006