Sterling Supplier Portal SP_Partner_User_Guide SP Partner User Guide
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Sterling Supplier Portal Partner User Guide Documentation Date: 10 June 2014 Note Before using this information and the product it supports, read the information in “Notices” on page 183. This edition applies to the 11 November 2012 release of IBM Sterling Supplier Portal and to all subsequent releases and modifications until otherwise indicated in new editions. © Copyright IBM Corporation 2000, 2014. US Government Users Restricted Rights – Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM Corp. Contents Chapter 1. Introduction to IBM Sterling Supplier Portal . . . . . . . . . . . . 1 Chapter 7. Review a Payment . . . . . 25 Configure Dashboard Create Documents . View Documents . . View Agreements . . Perform Setup Tasks . Chapter 8. Complete a Draft Document (Partner Task). . . . . . . . . . . . 27 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 1 2 2 Chapter 2. Service Agents . . . . . . . 3 Chapter 9. Respond to Invitations (Partner Task). . . . . . . . . . . . 29 Chapter 3. EDI Capable Suppliers. . . . 5 Chapter 10. Select a Contact for Step When Responding to an Invitation (Partner Task). . . . . . . . . . . . 31 Chapter 4. Using Sterling Supplier Portal For the First Time (Partner Task) . . . . 7 Create and Associate a New Contact to the Step . Associate an Existing Contact to the Step . . . Chapter 5. Dashboards . . . . . . . . 9 Chapter 11. View a Message (Partner Task) . . . . . . . . . . . . . . . 33 Configure Dashboard (Partner Task) . . . . . . 9 Configure the Dashboard to view the Overview Panel (Partner Task) . . . . . . . . . . 10 Configure the Dashboard to View the Overdue Tasks Panel (Partner Task) . . . . . . . . 10 Configure the Next Tasks Panel (Partner Task). . 10 Configure the Open Orders Panel (Partner Task) 10 Using the Dashboard (Partner Task) . . . . . . 12 See an Overview of New Communications, Tasks, and Draft Documents . . . . . . . . 12 See Your Next Tasks . . . . . . . . . . 13 See Your Overdue Tasks . . . . . . . . . 15 See the Summary of Open Orders . . . . . . 15 See the List of Invitations Received from Sponsors . . . . . . . . . . . . . . 16 See the List of Messages Received from Sponsors 16 See the List of Alerts . . . . . . . . . . 16 See the New Communications . . . . . . . 16 Chapter 6. Review and Process New and Change Orders (Partner Task) . . . 17 Review and Process a New Purchase Order When Mark As Read Option is Enabled . . . . . . . Review and Process a New Purchase Order When Mark As Read Option is Disabled . . . . . . . Review and Process a Changed Order When Mark As Read Option is Enabled . . . . . . . . . Review and Process a Change Order When Mark As Read Option is Disabled . . . . . . . . . . 17 . 31 . 32 Chapter 12. Manage the Packing Profile (Partner Task). . . . . . . . . . . . 35 Chapter 13. View the Details of a Shipping Window Order (Partner Task) . 37 Chapter 14. View the Details of an Order (Partner Task) . . . . . . . . . 39 View Order Schedules . . . . . . . . . . . 49 Chapter 15. Acknowledge an Order (Partner Task). . . . . . . . . . . . 51 Acknowledge an Order at the Order Level . . . Acknowledge an Order at the Order Line Level . . 51 . 56 Chapter 16. Rejection of an Order by the Supplier . . . . . . . . . . . . 59 Chapter 17. Delete a Draft Acknowledgement (Partner Task) . . . 61 18 20 21 Chapter 18. View the Acknowledgement of an Order (Partner Task) . . . . . . 63 Chapter 19. Print an Order (Partner Task) . . . . . . . . . . . . . . . 67 Chapter 20. Pack an Order or a Shipment (Partner Task) . . . . . . . 71 Pack an Order from the Home Page . . . . . Pack a Shipment from the Create Shipment Page . © Copyright IBM Corp. 2000, 2014 . 71 . 75 iii Chapter 21. View the Details of a Container (Partner Task) . . . . . . . 77 Chapter 22. Ship an Order (Partner Task) . . . . . . . . . . . . . . . 79 Add an Order to a Shipment . . . . . . . . 88 Chapter 23. Delete a Draft Shipment (Partner Task). . . . . . . . . . . . 91 Chapter 24. Ship From Locations . . . 93 Configure Ship From Locations (Partner Task) . Add Ship From Location (Partner Task) . . . Modify Ship From Location (Partner Task) . . Delete Ship From Location (Partner Task) . . . . . . . . . . 93 93 94 95 Chapter 25. View Payment Terms . . . 97 View Payment Terms for New Orders or Change Orders . . . . . . . . . . . . . . . View Payment Terms for an Existing Order. . . View Payment Terms When Acknowledging an Order . . . . . . . . . . . . . . . View Payment Terms When Invoicing a Shipment View Payment Terms When Invoicing an Order . View Payment Terms for Sent Invoice . . . . Payment Terms Screen. . . . . . . . . . Generate a Tracking Number and Print a Carrier Label (Partner Task) . . . . . . . . . . . Regenerate a Tracking Number and Print a Carrier Label . . . . . . . . . . . . . . . . Reprint a Carrier Label (Partner Task) . . . . . Generate and Print Container Labels (Partner Task) Generate and Print Container Labels from the Home Page . . . . . . . . . . . . . Generate and Print Container Labels from the Shipment Detail Screen . . . . . . . . . Generate and Print Container Labels from the Resend Shipment Screen. . . . . . . . . 142 144 146 148 148 149 149 Chapter 33. Vendor Compliance Module . . . . . . . . . . . . . . 153 About Vendor Compliance (Partner Task) . . . . 153 View the Chargeback Details (Partner Task) . . . 154 Non-Compliance Summary Report (Partner Task) 158 . 97 . 97 Chapter 34. View the Details of an Agreement (Partner Task) . . . . . . 161 . 97 98 . 98 . 99 . 99 Chapter 35. Catalogs . . . . . . . . 163 Chapter 26. View the Payment Details for an Order (Partner Task) . . . . . 101 Chapter 36. Edit Basic Profile Information (Partner Task) . . . . . . 167 Chapter 27. View Charges and Allowances (Partner Task) . . . . . . 103 Chapter 37. Modify Partner's Public Profile (Partner Task) . . . . . . . . 169 Chapter 28. View the Details of a Shipment (Partner Task). . . . . . . 107 Chapter 38. Configure a Rule for an Item (Partner Task) . . . . . . . . . 171 Chapter 29. Resend a Shipment (Partner Task) . . . . . . . . . . . 113 Chapter 39. Upload Inventory Information (Partner Task) . . . . . . 173 Chapter 30. Cancel a Shipment (Partner Task) . . . . . . . . . . . 115 Chapter 40. Route Planning . . . . . 175 Chapter 31. Invoices . . . . . . . . 117 Send an Invoice for an Order (Partner Task) . Adding Multiple Taxes to an Invoice Line . Send an Invoice for a Shipment (Partner Task) Adding Multiple Taxes to an Invoice Line in Shipment Invoice . . . . . . . . . View the Details of an Invoice (Partner Task) . . . . a . . . 117 . 123 . 125 . 132 . 133 Chapter 32. Printing Forms and Labels . . . . . . . . . . . . . . 141 Generate and Print a Packing Slip (Partner Task) iv Sterling Supplier Portal: Partner User Guide 141 Add an Item to the Catalog (Partner Task). . Manage an Item in the Catalog (Partner Task) Modify an Item in the Catalog (Partner Task). Delete an Item from the Catalog (Partner Task) . . . . Sending a Shipment for Route Planning (Partner Task) . . . . . . . . . . . . . . . Receiving a Route Plan for a Shipment (Partner Task) . . . . . . . . . . . . . . . . . . . 163 164 164 165 . 175 . 176 Chapter 41. Currency Codes . . . . . 177 Notices . . . . . . . . . . . . . . 183 Index . . . . . . . . . . . . . . . 187 Chapter 1. Introduction to IBM Sterling Supplier Portal Sponsors are organizations that buy products from Partners. Sponsor are also known as Buyers. Partners are organizations that supply products to Sponsors. Partners are also known as Suppliers. IBM® Sterling Supplier Portal enables you to conduct electronic business as part of a Web trading community. As a Sterling Supplier Portal Partner, you can perform various tasks such as configuring your organization, creating and managing users, modifying your own public profile, and viewing the community with the corresponding Sponsors, generating and printing Packing Slips, and updating inventory information. Partners receive an invitation from the Sponsors to join their community. Based on the community configuration a Partner can send acknowledgements, Advance Shipment Notifications, and invoices for the shipped quantity. Configure Dashboard The Sterling Supplier Portal Dashboard enables you to view a summary of the data pertaining to the on-boarding processes. The Sterling Supplier Portal Dashboard is the first screen that is displayed when you log in. The data is displayed in panels. You can configure the Dashboard to display the Overview, Next Tasks, Overdue Tasks, and Open Orders. The Dashboard provides an updated snapshot of those aspects of on-boarding that are most pertinent to your company. One of the advantages of the Dashboard is that you can configure it to display the details you want to view often. You can select Dashboard panels based on the applications you have subscribed to. Create Documents Sterling Supplier Portal enables you to create various types of documents such as acknowledgements for orders, Advance Shipment Notices, invoice for orders and so on. Using Sterling Supplier Portal you can: v Send Acknowledgements for the orders and the Change POs received. v Send Advance Shipment Notifications for orders. v Send Invoices for orders and Advance Shipment Notifications. View Documents Sterling Supplier Portal enables you to search and view the details of orders, shipments, and invoices. You can also create Acknowledgements, Shipments, and Invoices if these are a part of the choreography. © Copyright IBM Corp. 2000, 2014 1 Note: When Sponsors configure their community as a Web community, they must select a sequence of Electronic Data Interchange (EDI) documents to set the rules for their community. This sequence of EDI documents is termed as the choreography for that community. View Agreements An agreement is a documented understanding between the corresponding parties. Sterling Supplier Portal enables you to view the details of the agreements pertaining to your organization. Perform Setup Tasks Sterling Supplier Portal enables you to perform various setup tasks such as configuring your profile, managing items and item rules, and updating inventory information. 2 Sterling Supplier Portal: Partner User Guide Chapter 2. Service Agents Sterling Supplier Portal supports the concept of Service Agents, which are third party vendors. The Service Agents are companies or individuals that supply products to the sponsors and handle multiple suppliers. A sponsor can have more than one Service Agent that caters to a group of suppliers. In Sterling Supplier Portal, the sponsor company is the parent company of a Service Agent. The Service Agent can view the chargeback data and the related documents for all the suppliers pertaining to it. A Service Agent is onboarded in the same way as a partner, although some additional configuration must be performed to enable the partner as a Servicing Agent. For this, you must contact IBM support. The following diagram displays the hierarchy for setting up a Service Agent in Sterling Supplier Portal. The following rules apply to Service Agents: v A Service Agent can have only one sponsor. v A sponsor can have multiple Service Agents that each work with a different set of suppliers. v When a chargeback alert is received and the Service Agent opens the chargeback alert first, the alert is not displayed in the dashboard for the suppliers that work with the Service Agent. v A Service Agent can only view the chargeback details for their suppliers. © Copyright IBM Corp. 2000, 2014 3 4 Sterling Supplier Portal: Partner User Guide Chapter 3. EDI Capable Suppliers EDI capable suppliers can use Sterling Supplier Portal for the Vendor Compliance feature. They can register as partner to a Chargeback Only community and can access their chargeback and the supporting documents as well as review the non-compliance summary report. Note: v An EDI capable supplier can either be a member of a Chargeback Only community or a Non-Chargeback Only community for the same Sponsor at the same time. v An EDI capable Partner registered as a Chargeback Only community can only view the order, shipment, and invoice details. The Partner cannot perform any of the related tasks pertaining to an order, shipment, and invoice. v The Dashboard for EDI capable suppliers displays only the New Communications panel and New Messages panel by default. The My Documents menu displays only the Chargebacks command. © Copyright IBM Corp. 2000, 2014 5 6 Sterling Supplier Portal: Partner User Guide Chapter 4. Using Sterling Supplier Portal For the First Time (Partner Task) Partners can use Sterling Supplier Portal to conduct business with your sponsors through a Web trading community. A Sponsor company creates a community and then invites you to join its community. You can become a member of two different communities, owned by the same or different Sponsors, if you have received invitations to these communities. The Sterling Supplier Portal application Home page is the first screen that is displayed when you log in to Sterling Supplier Portal. Alternatively, you can also click the Home hyperlink to view the Home Detail screen, which enables you to view the Dashboard, and the Application Links, Menu Tabs, and Panels. When performing specific tasks on other screens, you can click the Home hyperlink to view the Home page. As a Sterling Supplier Portal Partner, you have many features and capabilities available to you. First you need to accept the Sponsor's invitation and join the community. After becoming a member of the Sponsor's community, log in to Sterling Supplier Portal as a Partner and you can use the following workflow to begin using the application effectively: 1. Configure the Dashboard. You can configure the Dashboard preferences to view the information you need to see often. You can configure your Dashboard to view specific panels in your Dashboard and arrange Dashboard panels in the order that you want. 2. Use the Dashboard. Depending on your Dashboard configuration, you can use the Dashboard to perform some or all of the following tasks: v See an overview of the number of tasks that are overdue, number of tasks you need to perform next, number of documents that you have saved as draft, and the number of new communications that you need to act upon. v See the list of alerts, and the number of alerts associated with each alert type, and number of alerts assigned to you. v See the list of tasks that you need to complete next and also by when you need to complete the task depending upon the choreography selected by your Sponsor. v See the list of tasks that are in overdue status and also the duration for which each task has been overdue. v See the list of POs that you have received from different Sponsors and the current status of each PO. v See the list of invitations that you have received from Sponsors to join their communities. v See the messages received from Sponsors. v See the list of new communications that you have received from Sponsors. 3. Accept the Sponsor's Invitation. You need to respond to the invitations to join your Sponsor's communities and adhere to the choreography and business rules defined by your Sponsor. If you © Copyright IBM Corp. 2000, 2014 7 do not respond to the invitations within the duration mentioned by your Sponsors you cannot be a member of their community. You can specify the agreement date from when you want to start the transactions. After accepting the terms and conditions set by your Sponsor, you become a Partner in your Sponsor's community and can start transacting with the Sponsor. 4. View Messages (Optional). You can view the messages received from your Sponsor. A message may contain business information that a Sponsor wants to share with members of a community. 5. Review, Process, Acknowledge, Ship, and Send Invoices for Orders. Your Sponsors send you orders or change orders. After you receive the documents, you have to mark the order as read. You can then perform the following tasks: v View the Details of an Order (Partner Task) v View the Payments for an Order (Partner Task) v Acknowledge an Order (Partner Task) v v v v v View the Acknowledgement of an Order (Partner Task) Ship an Order (Partner Task) Generate and Print a Packing Slip (Partner Task) View the Details of a Shipment (Partner Task) Complete a Draft Document (Partner Task) v Invoice an Order (Partner Task) v Invoice a Shipment (Partner Task) v View the Details of an Invoice (Partner Task) v View Charges and Allowances (Partner Task) v View Payment Terms for New Orders or Change Orders You can also use the Dashboard to review and process the orders. 6. Manage your Profile, Item Rules, and Items. Sterling Supplier Portal enables you to edit your profile information. You can view the agreement details. You can define your item rules for your organization in order to manage Sponsor items. You can choose to retain the same item identifier (ID) as defined by your Sponsor or can define different item ID. You can manage items and can also perform the following additional tasks, such as: v Add an Item to the Catalog (Partner Task) v Modify an Item in the Catalog (Partner Task) v Delete an Item from the Catalog (Partner Task) v Manage an Item in the Catalog (Partner Task) You can also send an updated inventory picture to your Sponsors, so that they will have up-to-date information about your available inventory. 7. View Reports. Sterling Supplier Portal enables you to view the Non-Compliance Summary report to analyze the chargeback documents that are received in a specified month. 8 Sterling Supplier Portal: Partner User Guide Chapter 5. Dashboards Configure Dashboard (Partner Task) Before you start using the Dashboard, you may want to configure it to view information that you need most often. About this task You can configure the Dashboard to see any of the following panels: v Overview: This panel provides an overview of new documents received from your Sponsors, tasks that you need to perform within a configured period of time, tasks that are overdue, and documents that you have saved as draft. v Next Tasks: This panel lists the tasks that you need to perform within a configured period of time to fulfill your Sponsors' orders. v Overdue Tasks: This panel lists the tasks which were not completed within the configured period of time. v Order List: This panel lists orders received in the lastdays, where you can configure the value of . v Message List: This panel lists the messages received from your Sponsors. v Alert List: This panel lists alerts that can be used to monitor community-related tasks. You can view a maximum of five panels in your Dashboard. You can also change the order in which these panels are displayed in the Dashboard. To configure the Dashboard, perform the following steps. Procedure 1. In the Home page, click Configure Dashboard. 2. From the Dashboard Panel drop-down list, select the panel or panels that you want to view, and click Save. The following table describes the fields that make up the individual Dashboard panels in the Configure Dashboard screen. Field Description Dashboard Panel From the drop-down list, select the dashboard panel you want to view on the Dashboard. You can select the following dashboard panels from the drop-down list: v Overview v Overdue Tasks v Next Tasks v Open Orders Dashboard Panel Image © Copyright IBM Corp. 2000, 2014 Displays the selected Dashboard Panel or Panels. 9 Configure the Dashboard to view the Overview Panel (Partner Task) About this task To configure the Overview Panel in the Dashboard, follow this procedure. Procedure 1. In the Home page, click Configure Dashboard. 2. The various Dashboard panels that are available are displayed. Select Overview from the Dashboard panel drop-down list. Configure the Dashboard to View the Overdue Tasks Panel (Partner Task) About this task To configure the Overdue Tasks panel in the Dashboard, follow this procedure. Procedure 1. In the Home page, click Configure Dashboard. 2. From the Dashboard panel drop-down list, select Overdue Tasks. Configure the Next Tasks Panel (Partner Task) Sterling Supplier Portal enables you to configure the Next Tasks panel. About this task To configure the Next Tasks panel in the Dashboard, follow this procedure. Procedure 1. In the Home page, click Configure Dashboard. 2. From the Dashboard panel drop-down list, select Next Tasks. The Next Tasks panel displays a list of tasks to be completed. 3. Click the Configure hyperlink in the Configure Dashboard panel. 4. The Configure Next Tasks screen is displayed. Click Save. The following table describes the fields that make up the Configure Next Tasks screen. Field Description Number of Days to Look Ahead Enter the number of days to look ahead for completing the tasks. The maximum number of days that can be specified to look ahead is 14. Maximum Number of Records to Show Enter the maximum number of records to be displayed. The maximum number of records that can be displayed is 500. Configure the Open Orders Panel (Partner Task) About this task To configure the Open Orders panel in the Dashboard, follow this procedure. 10 Sterling Supplier Portal: Partner User Guide Procedure 1. In the Home page, click Configure Dashboard. 2. From the Dashboard panel drop-down list, select Order List. In the Open Orders panel, a list of orders is displayed. The following table describes the fields that make up the Open Orders panel. Field Description Order # Indicates the order number. Click the corresponding Order Number hyperlink to view the Order Detail screen that displays the details pertaining to the selected order. Customer Indicates the customer. Click the corresponding Customer hyperlink to view the details of the customer. Community Indicates the community. Click the corresponding Community hyperlink to view the details of the community. Order Date Indicates the date on which the order was placed. Order Total Indicates the total cost of the order in dollars. a Location Indicates the location where the order has to be shipped. Order Delivery Date Indicates the date on which the order is delivered. Order Status Provides a series of indicators to show the current status of the purchase orders: Created - Indicates that the purchase order is created. Acknowledged - Indicates that the order has been fully acknowledged. For a partially acknowledged order, the indicator will be half filled. If the order is yet to be acknowledged, the indicator remains colorless. Shipped - Indicates that the order has been completely shipped. For partially a shipped order, the indicator will be half filled. If the order has not been shipped, the indicator remains colorless. Invoiced - Indicates that the invoice is complete. For a partially invoiced order, the indicator will be half filled. If the order has not been invoiced, the indicator remains colorless. Paid - Indicates that the payment for the order has been received and reviewed. For partial payment, the indicator will be half filled. If payment has not been made for the order, the indicator remains colorless. 3. Click the Configure hyperlink in the Configure Dashboard panel. 4. The Configure Open Orders screen is displayed. Click Save. The following table describes the fields that make up the Configure Open Orders screen. Chapter 5. Dashboards 11 Field Description Orders opened within the last days Enter the number of orders that are in Opened status, and should be displayed in the Open Orders panel. Maximum Number of Records to Show Enter the maximum number of records to be displayed in the Open Orders panel. Using the Dashboard (Partner Task) Sterling Supplier Portal application provides a task based User Interface (UI) in the form of Dashboard panels. The task based UI enables you to view documents received from your Sponsors and tasks that you need to perform to fulfill the Sponsor's order. The Dashboard is displayed as the Home page when you log in to Sterling Supplier Portal. You can also view the Dashboard from any other screen by clicking the Home hyperlink. You can choose to see any of the following panels in your Dashboard: v Overview: This panel provides an overview of new documents received from your Sponsors, tasks that you need to perform within a configured period of time, tasks that are overdue, new communications that you receive, and documents that you have saved as draft. v Next Tasks: This panel lists the tasks that you need to perform within a configured period of time to fulfill your Sponsors' orders. v Overdue Tasks: This panel lists the tasks that were not completed within the configured period of time. v Order List: This panel lists orders received in the last days, where you can configure the value of . v Message List: This panel lists the messages received from your Sponsors. v Alert List: This panel lists alerts that can be used to monitor community-related tasks. v New Communications: This panel lists the documents received from the Sponsors. If you are an EDI trading partner you can view only the chargeback documents. You can view a maximum of five panels in your Dashboard. You can configure the panels that you need to see in your Dashboard. You can also change the order in which these panels are displayed in the Dashboard. See an Overview of New Communications, Tasks, and Draft Documents The Overview panel is visible in your Dashboard if you have configured the Dashboard to display this panel. The Overview panel displays the following: v Number of new communications (documents) received from your Sponsors. When you receive documents (Order, Change Order, Chargeback, Changed Chargeback, or Payment) from your Sponsors, these documents get listed as new communications in the Overview panel. Click the hyperlink adjacent to New Communications to view the New Communications screen, which displays the list of New POs, Changed POs, Chargeback, Changed Chargeback, 12 Sterling Supplier Portal: Partner User Guide and Payments that you have received from your Sponsors. For each document, the name of the Sponsor that sent the document, and the date and time on which the document was received, is displayed. To process the new document, select the check box against the relevant document and click View Details. This will take you to the detail screen for the document, where you can perform the appropriate action on the document. If your Sponsor does not select the Mark as Read option when configuring a community, new communication alerts generated for new POs or Change POs are closed automatically when you navigate to the corresponding details screen. The new communication alerts generated for the chargebacks or the changed chargebacks are closed automatically when you navigate to the corresponding Detail screen. v Number of tasks that you need to perform next. Based on the community configuration by your Sponsor, a document can be marked as read manually or automatically when it is received in your system. When a document is marked as read, a few tasks get generated for that document, depending upon the community's choreography. By default, the tasks that you need to perform today are listed as your next tasks. You can change the configuration to include tasks that you need to perform in the next days. Based on the requested date and the business rules configured by your Sponsor for the community, these tasks remain in your Next Task bin for a specific number of days. Click the hyperlink adjacent to Next Tasks to view the task list. v Number of tasks that are overdue Based on the requested date and the business rules configured by your Sponsor for the community, tasks need to be completed within a specified period of time. If you do not complete tasks within this time, these tasks get added to your list of overdue tasks. Click the hyperlink adjacent to Overdue Tasks to view the overdue task list. v Number of documents that you have saved as draft When acknowledging or shipping an order, you can choose to save the Acknowledgement or Advance Shipment Notice (ASN) in Draft status and complete the draft later. The Overview panel lists the number of documents that you have saved as draft. To view the list of documents that you have saved as draft, click the hyperlink adjacent to Saved as Draft. Note: – When a document is saved as draft, the related task is not considered to be complete. For example, if you are shipping an order and you save the Shipment as draft, the task will remain in your Next Tasks panel until you ship the order. If you do not ship the order within the completion due date, this task will move to the Overdue Tasks panel. – The Overview panel also enables you to access and process orders directly from the Dashboard if you know the order number. You can enter the order number in the Order # text box and click Find to view the order details. You can also enter the order number and click Acknowledge, Ship, or Invoice to acknowledge, ship, or invoice the order directly from the dashboard. See Your Next Tasks When an order is marked as read either manually or automatically, different tasks are generated for the order, depending on the community's choreography: Chapter 5. Dashboards 13 v If Acknowledge, Ship, and Invoice are present in the community's choreography, tasks get generated for acknowledging and shipping the order. When the order is shipped, a task gets generated for invoicing the shipment, with the task completion due date as the next day. v If only Acknowledge and Invoice are present in the community's choreography, tasks for acknowledging and invoicing the order get generated as soon as the order is marked as read either manually or automatically. Note: If an order contains multiple order lines, tasks get generated only for the order line with the earliest ship date. If a task is completed for the entire order or a part of the order (for example, if a partial shipment is sent), this task is considered to be completed and is not listed as a next task. The Next Tasks panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can configure the number of next tasks that you want to view in this panel. You can also configure the number of business days to look ahead. For example, if you configure this panel to look five business days ahead, it will display all the tasks that can be performed in the next five business days. Note: Next Tasks are displayed in the Dashboard based on the business calendar configured for the Sponsor Organization. For example, if an order is received on a non-working day, task generation for the order begins on the next business day. If the date on which a task has to be completed falls on a day that is preceded by a non-working day, the system assumes that the task must be completed on the same day. Partners cannot view the business calendar. You can use the Next Tasks panel to view the list of tasks that you need to perform, along with details on when the task is due to be completed. Click a hyperlink to view details of that task and complete the task. The Next Tasks panel lists five tasks at a time. If you have configured this panel to view more than five tasks, click the More>> hyperlink to view the next list of tasks. The date when the task is due for completion is determined by the requested date and the business rules configured by your Sponsor for the community. If you specify a different date when acknowledging the order, or if the Sponsor sends a Change PO with a different requested date, the completion due date of the task will change. This task may not be listed in the Next Tasks panel if the due date falls beyond the look ahead date configured by you. If you cancel a shipment, the task of invoicing the shipment is deleted from the Next Tasks panel. However, if you resend a shipment, the earlier task of invoicing the shipment is replaced with a new task of invoicing the shipment with a new date in the New Tasks panel. If an order that requires route planning is marked as read either manually or automatically, the Send routing request for task instead of Ship task is listed in the Next Tasks panel. When the shipment is sent for route planning, the Ship task replaces the earlier task in the Next Tasks panel. Note: The routing task and shipment task after sending routing requests will not display the order date or the shipping window in the new and overdue tasks. 14 Sterling Supplier Portal: Partner User Guide See Your Overdue Tasks If you do not complete certain tasks within the completion due dates, these tasks get added to your list of overdue tasks. The Overdue Tasks panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can use the Overdue Tasks panel to view the list of tasks that are overdue, along with details on when the task was due to be completed. Click a hyperlink to view details of that task and complete the task. Click [trash icon image] to delete the task without completing it. Note: Overdue tasks will continue to get listed in the Overdue Tasks panel until you either complete or delete the task. The Overdue Tasks panel lists five tasks at a time. If you configure this panel to view more than five tasks, you can click the More>> hyperlink to view the next list of tasks. The date when the task was due for completion is determined by the requested date and the business rules configured by your Sponsor for the community. If you specify a later date when acknowledging the order, or if the Sponsor sends a Change PO with a later requested date, the completion due date of the task will change. This task may be removed from the Overdue Tasks panel and listed in the Next Tasks panel. Note: Overdue Tasks are displayed in the Dashboard based on the business calendar configured for the Sponsor Organization. For example, if a task was due to be completed on Monday and as per the business calendar configured, Tuesday is a non-working day, the corresponding task will be moved to Overdue Tasks on Wednesday. If you do not receive a route plan for a shipment from your Sponsor by the end of that day, the Routing response for due task is generated the next day in the Overdue Tasks panel. Contact your Sponsor to ask about the delay in receiving the corresponding route plan so you can send the shipment to the Sponsor. Delayed Payment Advice notifications are directly displayed in the Overdue Tasks panel when the Payment Advice are not received within the payment advice due date. The payment advice due date is either specified in the business rules configured by your Sponsor for the community or provided by you when invoicing the order. However, this notification is displayed only if your Sponsor has configured the corresponding business rule to send Payment Advice for the community. Note: The routing task and shipment task after sending routing requests will not display the order date or the shipping window in the new and overdue tasks. See the Summary of Open Orders The Open Orders panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can configure this panel to specify the number of POs that you want to list in the panel. You can also specify that you want to see all orders which have been received in the last days. The Open Orders panel provides a comprehensive view of POs that you have received from different Sponsors. The panel provides information about the order Chapter 5. Dashboards 15 number, order date, Sponsor, community, expected delivery date, order amount, and the address where the shipment is to be sent. It also displays the current status of each PO. Click the Order Number hyperlink to view the order details for processing. Click the Customer and Community hyperlink to view the Sponsor and community details. See the List of Invitations Received from Sponsors The Invitation List panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can use the Invitation List panel to view the list of the invitations received from Sponsors to join their communities. See the List of Messages Received from Sponsors The Message List panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can use the Message List panel to view a list of messages received from your Sponsors. These messages are broadcast messages sent to all Partners belonging to a community. See the List of Alerts The Alert Summary panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can use the Alert Summary panel to view a comprehensive, high-level list of alerts to monitor community-related tasks. This panel displays different Alert Types, along with the total number of raised alerts associated with each type. The My Alerts column displays the number of alerts associated with your profile. Click the hyperlink to view the details of an alert. Click the Total Alerts hyperlink to view all the alerts raised for that alert type. Note: Alerts are displayed in the Dashboard based on the business calendar configured for the organization. See the New Communications The New Communications panel is visible in your Dashboard if you have configured the Dashboard to view this panel. You can use this panel to view the new communications received from your Sponsors. If you are an EDI trading partner you can view only the chargeback documents in the New Communications panel. The New Communications panel and the Messages List panel is displayed by default in your Dashboard. 16 Sterling Supplier Portal: Partner User Guide Chapter 6. Review and Process New and Change Orders (Partner Task) Sterling Supplier Portal enables you to review and process the new orders and change orders sent by Sponsors. New Customer Purchase Orders (POs) and change Customer POs sent by Sponsors are displayed in the New Communications panel of the Dashboard as New PO alert and Change PO alert respectively. Depending on the community configuration, a new PO or change PO can be confirmed as being read either manually or automatically. If the Mark As Read option is enabled, it indicates that your Sponsor has configured a community such that you need to manually mark documents as read. If this option is not displayed, it indicates that your Sponsor has configured a community such that the order or change order is confirmed as read automatically when you navigate to the corresponding details screen from the New Communications screen. Therefore, depending on the community configuration you may have to perform the following tasks: v Review and Process a New Purchase Order When Mark As Read Option is Enabled v Review and Process a New Purchase Order When Mark As Read Option is Disabled v Review and Process a Changed Order When Mark As Read Option is Enabled v Review and Process a Change Order When Mark As Read Option is Disabled Review and Process a New Purchase Order When Mark As Read Option is Enabled When your Sponsor sets up a community, the Sponsor can select the Mark As Read option. As the partner, you have to manually mark new purchase orders as being read. Procedure If your community has the Mark As Read option enabled, follow these steps to review and process a new PO: 1. On the Home page, click New Communications in the Overview panel. 2. The New Communications screen is displayed. . The following table describes the settings on the New Communications screen. Action Description Delete You can remove a new communication. Select the check box for that new communication and click Delete. When you click Delete, a warning message is displayed: “Do you really want to delete this communication?” Click OK to remove that record from the New Communications screen. View Details Click View Details to open the Order Detail screen. Field Description © Copyright IBM Corp. 2000, 2014 17 Action Description Subject Shows the subject of the new communication. You can click the Subject hyperlink of the purchase order to open the Order Detail page. From Shows the name of the customer. Received Shows the date the communication was received. 3. Select the check box for the New PO alert and click View Details. You can also click the Subject hyperlink of the corresponding PO. The Order Detail screen is displayed. 4. Click Mark As Read to confirm the order and do additional processing. 5. You might have configured an item rule such that your Item ID is different from your customer's Item ID. As a result, you might receive an order from your Sponsor containing Item IDs that cannot be linked to your Item IDs. You can use the following process to specify the matching Item ID: a. In the Item Line(s) panel of the Order Detail screen, enter the identifier of the item. icon to search for the Item ID. Enter the b. You can also click the appropriate search criteria and click Search to view the list of items that match the search criteria. c. Click Mark As Read. d. Click the displayed. icon for the appropriate item. The selected Item ID is Note: If your Sponsor has sent a change order for this order, the change order is not marked as read automatically, even if your Item ID and the customer's Item ID match. You must manually mark the change order as read by navigating to the corresponding detail screen from the New Communications screen. Review and Process a New Purchase Order When Mark As Read Option is Disabled When your Sponsor set ups a community, the Sponsor can disable the Mark As Read option. The purchase order is automatically confirmed as read when you navigate to the corresponding details screen from the New Communications screen. Procedure If your community has the Mark As Read option disabled, follow these steps to review and process a new PO: 1. On the Home page, click New Communications in the Overview panel. 2. The New Communications screen is displayed. The following table describes the settings on the New Communications screen. 18 Sterling Supplier Portal: Partner User Guide Action Description Delete You can remove a new communication. Select the check box for that new communication and click Delete. When you click Delete, a warning message is displayed: “Do you really want to delete this communication?” Click OK to remove that record from the New Communications screen. View Details Click View Details to open the Order Detail screen. Field Description Subject Shows the subject of the new communication. You can click the Subject hyperlink of the purchase order to open the Order Detail page. From Shows the name of the customer. Received Shows the date the communication was received. 3. Select the check box for the New PO alert and click View Details. You can also click the Subject hyperlink of the corresponding PO. The Order Detail screen is displayed. When this PO is received in your system, it is set to the Created status and all the tasks are generated. 4. You might have configured an item rule such that your Item ID is different from your customer's Item ID. As a result, you might receive an order from your Sponsor containing Item IDs that cannot be linked to your Item IDs. The order is not marked as read automatically unless the customer Item ID is mapped to your Item ID: a. In the Item Line(s) panel of the Order Detail screen, enter the identifier of the item. icon to search for the Item ID. Enter the b. You can also click the appropriate search criteria and click Search to view the list of items that match the search criteria. icon for the appropriate item. The selected Item ID is c. Click the displayed. d. Click Save Changes to mark the order as read and process it further. e. When you click Save Changes, the PO is set to the Created status. However, the other tasks generated for this PO on the New Communications screen are not resolved. You must open these tasks from the New Communications screen to resolve them. Notes: v If your Sponsor has sent a change order, the change order is not marked as read automatically, even if your Item ID matches the customer's Item ID. You must manually mark the change order as read by navigating to the corresponding detail screen from the New Communications screen. v If you delete a record from the new communication list accidentally, you can always view the deleted records by using the enhanced Search Criteria Find Order panel in the Find Order screen. You can select a date range in the Received Date field to search for a PO that was marked as read automatically. If your Item ID is different from your customer's Item ID, you can select Unread Orders to display the list of POs that are not confirmed because mapping does not exist for the order lines. Chapter 6. Review and Process New and Change Orders (Partner Task) 19 Review and Process a Changed Order When Mark As Read Option is Enabled When your Sponsor sets up a community, the Sponsor can select the Mark As Read option. As the partner, you have to manually mark change orders as being read. About this task A Sponsor cannot send a change request to a Partner under the following circumstances: v The Sponsor cannot send a Change PO request when all of the documents pertaining to the choreography have been sent by the Partner. v The Sponsor cannot cancel or reschedule the shipment of the order lines to an earlier date, which have already been shipped. Note: If a change order is rejected, a Partner cannot view an error message. Only your Sponsor can view the corresponding error when viewing the error summary report. Procedure If your community has the Mark As Read option enabled, follow these steps to review and process a new PO: 1. In the Home page, click New Communications in the Overview panel. 2. The New Communications screen is displayed. Select the check box against the Changed PO alert and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. 3. The Change Order Detail screen is displayed. Click Mark As Read to confirm the order and process it further. Note: If you delete a record from the new communication list accidentally, you can always view the deleted records by using the enhanced Search Criteria Find Order panel in the Find Order screen. You can select the Unread Change Orders radio button to display the list of change POs that are not marked as read. To view the changes made to the order: a. In the Home page, click New Communications in the Overview panel. b. The New Communications screen is displayed. Select the check box against the Changed PO alert hyperlink and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. c. The Change Order Detail screen is displayed. Click View Changes. The Change Log dialog box is displayed containing information about the changes, including the field names or attributes, and the values. Note: v If notes have been added, a message is displayed indicating that the notes have been added. You need to navigate to the Order Detail screen to view the added notes. v Modifications, if any, in the Sponsor notes will not be displayed. v If the Sponsor includes the notes from PO in the corresponding change order, duplicate entries for these notes may be created. 20 Sterling Supplier Portal: Partner User Guide The following table describes the fields that make up the Change Log dialog box in the Change Order Detail screen. Field Description Attribute Indicates the name of the field in which the value has been changed. New Value Indicates the changed value. Old Value Indicates the earlier value. Note: The Item ID and description are displayed below each order line. The changed order line displays all the changed attributes pertaining to that order line. The Item ID is always displayed below the changed order line header details. To view the complete order details: a. In the Home page, click New Communications in the Overview panel. b. The New Communications screen is displayed. Select the check box against the Changed PO alert hyperlink and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. c. The Change Order Detail screen is displayed. Click View Complete Order. The Order Detail screen containing the complete details is displayed. Review and Process a Change Order When Mark As Read Option is Disabled About this task A Sponsor cannot send a change request to a Partner under the following circumstances: v The Sponsor cannot send a Change PO request when all of the documents pertaining to the choreography have been sent by the Partner. v The Sponsor cannot cancel or reschedule the shipment of the order lines to an earlier date, which have already been shipped. Note: v If a change order is rejected, a Partner cannot view an error message. Only your Sponsor can view the corresponding error when viewing the error summary report. v If multiple change orders have been received for the order, you must either open these change orders from the New Communications screen or view the Order Detail screen corresponding to the PO to resolve the corresponding new communication alerts. If you belong to a community for which your Sponsor has disabled the Mark As Read option when configuring the community, you need to perform the following steps in order to review and process a change PO. Procedure 1. In the Home page, click New Communications in the Overview panel. 2. The New Communications screen is displayed. Select the check box against the Changed PO alert and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. Chapter 6. Review and Process New and Change Orders (Partner Task) 21 The Change Order Detail screen is displayed containing only the changes made to the order. Note: v If you delete a record from the new communication list accidentally, you can always view the deleted records by using the enhanced Search Criteria Find Order panel in the Find Order screen. You can select a date range in the Received Date field to search for a change PO that was marked as read automatically. If your Item ID is different form your customer's Item ID, you can select the Unread Change Orders radio button to display the list of change POs that are not confirmed due to reasons such as the items are not mapped or the original PO is not yet confirmed. v When the following sequence of events occurs, the Save Changes button is displayed and you must click this button to mark the change order as read: You have configured an item rule such that your Item ID is different from your customer's Item ID. You receive a change order from your Sponsor containing Item IDs that cannot be linked to your Item IDs. v When the following sequence of events occurs, the Mark as Read button is displayed and you must save the changes in the original order and then click the Mark as Read button to apply the changes on the original order: You have configured an item rule such that your Item ID is different from your customer's Item ID. The original order is in the Draft status. You receive a change order from your Sponsor containing Item IDs that are linked to your Item IDs. To view the changes made to the order: a. In the Home page, click New Communications in the Overview panel. b. The New Communications screen is displayed. Select the check box against the Changed PO alert hyperlink and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. c. The Change Order Detail screen is displayed. Click View Changes. The Change Log dialog box is displayed containing information about the changes, including the field names or attributes, and the values. Note: v If notes have been changed, a message is displayed indicating that the notes have been updated. You need to navigate to the Order Detail screen to view the updated notes. v Modifications, if any, in the Sponsor notes will not be displayed. v If the Sponsor includes the notes from PO in the corresponding change order, duplicate entries for these notes may be created. The following table describes the fields that make up the Change Log dialog box in the Change Order Detail screen. 22 Field Description Attribute Indicates the name of the field in which the value has been changed. New Value Indicates the changed value. Old Value Indicates the earlier value. Sterling Supplier Portal: Partner User Guide Note: The Item ID and description are displayed below each order line. The changed order line displays all the changed attributes pertaining to that order line. The Item ID is always displayed below the changed order line header details. To view the complete order details: a. In the Home page, click New Communications in the Overview panel. b. The New Communications screen is displayed. Select the check box against the Changed PO alert hyperlink and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding alert. c. The Change Order Detail screen is displayed. Click View Complete Order Details. The Order Detail screen containing the complete details is displayed. Chapter 6. Review and Process New and Change Orders (Partner Task) 23 24 Sterling Supplier Portal: Partner User Guide Chapter 7. Review a Payment You can use Sterling Supplier Portal to review your payments from the sponsor. About this task If your Sponsor has configured the community so that you are not required to manually mark a PO or Change PO as Read, the payment is reviewed automatically. In such a scenario, the Reviewed button on the Payments page is not displayed. However, if multiple payments are received for an order, you must open each payment from the New Communications page to resolve the corresponding tasks. Procedure To review a payment, follow these steps: 1. On the Home page, click New Communications in the Overview Panel of the Dashboard. The New Communications page is displayed. 2. Select a new payment and click View Details. Alternatively, you can click the corresponding new payment hyperlink. The Payments page is displayed. 3. Click Reviewed to mark the payment as reviewed. The following table describes the fields that make up the New Communications page. Action Description View Details Click this to view the details of the new payment. Alternatively, you can click the Subject hyperlink of the corresponding new payment. Field Description Subject Shows the subject of the communication received. Click the Subject hyperlink of the corresponding new payment to view the details. From Shows the name of the customer. Received Shows the date on which the communication is received. The following table describes the fields that make up the Order Header panel of the Order Detail page. Field Description Order # Shows the number of the purchase order. Req. Ship Date Shows the shipment date requested by the Sponsor. Status Shows the status of the order. The identifier of the status is also displayed in the panel. Order Date Shows the date on which the order was placed. Req. Delv. Date Shows the delivery date requested by the Sponsor. Terms Shows the terms of the order. © Copyright IBM Corp. 2000, 2014 25 Field Description Customer Shows the name of the customer. Click the corresponding Customer hyperlink to view information about the customer. Community Shows the name of the community. Click the corresponding Community hyperlink to view information about the community. Order Amount Shows the total order amount. The following table describes the fields that make up the Payment Details panel. Field Description Currency Shows the currency type of the order. Payment Date Shows the date on which the payment was made by the Sponsor. Amount Shows the total order amount in the currency specified in the order. Type Shows the mode of payment. Payment Reference # Shows the reference number that was assigned to the payment: v If the payment method used by the Sponsor is Check, the Check Number is displayed. v If the payment method used by the Sponsor is Credit Card, the Credit Card Number is displayed. v If the payment method used by the Sponsor is SWIFT, the Bank Identifier Code (BIC) is displayed. v If the payment method used by the Sponsor is CHIPS, the 3-digit or 4-digit international interbank transaction number is displayed. Invoice # Shows the invoice number. Click the Invoice Number hyperlink to view information about the invoice. 26 Sterling Supplier Portal: Partner User Guide Chapter 8. Complete a Draft Document (Partner Task) About this task Sterling Supplier Portal enables you to save the Acknowledgement and Advance Shipment Notifications (ASNs) of an order in draft form, and complete them at a later stage. To complete a draft document, follow these steps. Procedure 1. In the Home screen, click Saved as Draft in the Overview panel. 2. The Drafts screen is displayed. In the Drafts panel, click the link pertaining to the document you want to complete. 3. To complete the Acknowledgement that is in draft form, enter the appropriate values in the fields, and perform one of the following tasks: v Click Save Draft to save the changes made to the draft document. v Click Send Acknowledgement to send the acknowledgement to the Sponsor. v Click Reject to reject an order. v Click Delete to delete the acknowledgement. 4. To complete the ASN of an order that is in draft form, enter the appropriate values in the fields, and perform one of the following tasks: v Click Save Draft to save the changes made to the draft document. v Click Send ASN to send the ASN to the Sponsor. v Click Delete to delete the ASN. © Copyright IBM Corp. 2000, 2014 27 28 Sterling Supplier Portal: Partner User Guide Chapter 9. Respond to Invitations (Partner Task) To join a community, you have to respond to the invitation that your Sponsor sends you. Procedure To respond to an invitation to join a Sterling Supplier Portal community, follow these steps: 1. Navigate to the Respond to Invitation page. You have the following options: Menu Bar Click Inbox > View Invitations. The My Invitations page is displayed. Click the Subject link to open the Respond to Invitation page. Home Page In the Alert Summary panel, click the Total Alerts hyperlink. The Alert Detail page is displayed. In the Detail field, click the Invitation hyperlink to open the Respond to Invitation page. 2. Review the following panels on the Respond to Invitation page: Contact for Step Displays the details of the Sponsor's contact for the step. The fields in this panel are read-only and cannot be edited. The fields in the Contact for Step panel are only populated if your Sponsor assigned a contact to the step when the Sponsor executed the program. Choreography Displays the type of choreography that your Sponsor selected for the Supplier community. The choreography can be one of the following entries: v ANSI X12 EDI v EDIFACT v Sterling XML 3. Sponsors can provide their own custom terms and conditions document for the community. If your sponsor has provided a terms and conditions document, the Review Community Configuration step displays the following notice: Attention! Download Terms and Conditions document. Click Next if you agree with its contents. After you review the document, click Next to accept the terms and conditions and move to the next step of the invitation process. Note: You will only see this step in the invitation process if your Sponsor has uploaded a custom terms and conditions document. 4. When the Business Rules panel opens for the selected choreography, you can view the business rules the Sponsor defined. © Copyright IBM Corp. 2000, 2014 29 For example: v The Sponsor can specify how many days the partner has to submit each Purchase Order acknowledgement. If you do not send the acknowledgment within the specified number of days after receiving the purchase order, the acknowledgement is marked as overdue. v For the Advance Ship Notice (ASN), the Sponsor can specify how many days after the requested shipping date that you are required to ship the product. If you do not ship the product within the specified number of days, the shipment is marked as overdue 5. Click Next to open the Payment Method panel. Sponsors can pay suppliers using Cash, Credit Card, Check, CHIPS, or SWIFT transactions. 6. When you are done viewing the payment methods, click Step Completed. The Contact for Step and Accept Community Configurations panels are displayed. 7. In the Contact for Step panel, click Select Contact to assign a contact to the step. You can either create and assign a new contact to the step or assign an existing contact to the step. 8. In the Accept Community Configurations panel, set I agree to the terms and conditions of the community to Yes. 9. When you are done viewing the terms and conditions, click Step Completed. 10. After you complete all the steps of the program, the Capture Agreement Start Date panel is displayed. You can enter the date you want to join the community. Select a date and click Finalize to join the community. 30 Sterling Supplier Portal: Partner User Guide Chapter 10. Select a Contact for Step When Responding to an Invitation (Partner Task) You can create and associate a new contact or associate an existing contact to the step. A contact is the person that is associated to a Partner and can be contacted for information about the step. Procedure To select a contact for the step, follow these steps: 1. Navigate to the Respond to Invitation screen in either of the following ways: v From the Home page In the Alert Summary panel, click the Total Alerts hyperlink. The Alert Detail screen is displayed. In the Detail field, click the Invitation hyperlink to respond to the Sponsor's invitation. v From the menu bar Navigate to Inbox > View Invitations. The My Invitations screen is displayed. Click the Subject link to respond to the Sponsor's invitation. 2. The Respond to Invitation screen containing the Contact for Step panel is displayed. The Contact for Step panel displays the details of the Sponsor's contact pertaining to the step that enables you to respond to the invitation. The fields in this panel are read-only and cannot be edited. Note: The fields in the Contact for Step panel are populated only if your Sponsor has associated a contact to the step when executing a program. 3. In the Respond to Invitation screen, click Next. 4. The Business Rules panel for selected choreography is displayed. Click Next. 5. The Payment Method panel is displayed. The various payment methods that a sponsor can use to pay the suppliers are Cash, Credit Card, Check, CHIPS, and SWIFT. Click Step Completed. The Contact for Step and Accept Community Configurations panels are displayed. 6. In the Contact for Step panel, click Select Contact to associate a contact to the step. 7. In the dialog box that is displayed, perform either of the following tasks: v Create and associate a new contact to the step. v Associate an existing contact to the step. 8. To save the contact details and associate the contact to the step, click Save. Create and Associate a New Contact to the Step Procedure 1. In the dialog box, select the Create New Contact radio button. 2. The Create Contact panel is displayed. Enter the appropriate values in the fields. The following table describes the fields in the Create Contact panel of the dialog box. © Copyright IBM Corp. 2000, 2014 31 Field Description First Name Enter the first name of the contact. Last Name Enter the last name of the contact. Email* Enter the e-mail address of the contact. Address Line1 Enter the first line of the address. Address Line2 Enter the second line of the address, if applicable. Address Line3 Enter the third line of the address, if applicable. City Enter the city in which the contact is located. State Enter the state in which the contact is located. Zip Enter the zip code of the city in which the contact is located. Country From the drop-down list, select the country in which the contact is located. Daytime Phone # Enter the phone number of the contact when at work. Mobile Phone # Enter the mobile phone number of the contact. Fax # Enter the fax number of the contact. Job Title Enter the designation of the contact. Note: * = Mandatory field Associate an Existing Contact to the Step Procedure 1. In the dialog box, select the Use Existing Contact radio button. 2. The Contact List panel is displayed. Click adjacent the contact that you want to associate to the answer block. The contacts in the Contact List panel are the contacts that your Sponsor has created for you when managing contacts. The following table describes the fields in the Contact List panel of the dialog box. 32 Field Description Contact Name Indicates the name of the contact. Job Title Indicates the designation of the contact. Email Indicates the e-mail address of the contact. Sterling Supplier Portal: Partner User Guide Chapter 11. View a Message (Partner Task) Sterling Supplier Portal enables you to view the messages received from your Sponsor. A message may contain business information that a Sponsor wants to share with you, if you are a member of their community. © Copyright IBM Corp. 2000, 2014 33 34 Sterling Supplier Portal: Partner User Guide Chapter 12. Manage the Packing Profile (Partner Task) About this task You can enter your company's Global Standard 1 (GS1) prefix that is used when printing container labels. To manage the packing profile of a Partner, follow these steps. Procedure 1. From the menu bar, navigate to Setup > Manage Packing Profile. 2. The Manage Packing Profile screen is displayed. In the Enter your company's GS1 prefix field, enter your company's GS1 prefix. The system supports between seven to nine digits in this field. 3. Click Save. © Copyright IBM Corp. 2000, 2014 35 36 Sterling Supplier Portal: Partner User Guide Chapter 13. View the Details of a Shipping Window Order (Partner Task) About this task You can use Sterling Supplier Portal to search for and view the details of shipping window orders. A shipping window order is an order where the sponsor/buyer specifies the date range at the order level (and not at line level) so that the entire order is shipped between the desired date range. The shipping window label is displayed in the order, acknowledgement, and shipment detail screens for a shipping window order. Notes: v The shipping window order should be specified at the order header level. The same details are carried over to the line level. v When a shipping window order is acknowledged, the shipping window is broken down and the validations are done based on the acknowledged date. © Copyright IBM Corp. 2000, 2014 37 38 Sterling Supplier Portal: Partner User Guide Chapter 14. View the Details of an Order (Partner Task) You can search for orders and view the details of these orders. About this task If you are an EDI-capable Partner and are registered in a Chargeback Only community, you can only view the order details. You cannot perform any of the related order tasks. This topic describes the default layout of the Find Order page: v The Sponsor might have created the layout to hide or disable some of the fields. v The Sponsor can choose which fields are required. v The order of the fields might vary, if the Sponsor has selected a different user interface layout. Procedure To search for confirmed orders, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the search criteria and click Search. The following table describes the actions and fields in the Search Criteria - Find Order panel on the Find Order page. Action Description Favorite Searches Click this to search for a saved search and execute it. This option is available only if a set of search criteria has been saved as a favorite search. Save Search Click this to save the current search criteria as a favorite search. On clicking this, the Save Search dialog box is displayed. Enter the name that you want to associate to the search criteria. Select the Auto Execute check box to automatically execute the search each time you navigate to the Order Search page. Delete Current Search Click this to delete the current search criteria that has been saved as a favorite. This action is enabled when you are viewing a saved search. Field Description Order # Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. Community Enter the name of the community created by the Sponsor to whom the purchase order belongs. Alternatively, click community. Order Date to search for a Enter the date range between which the purchase order was created, and which is to be included in the search. Alternatively, click select the date range. © Copyright IBM Corp. 2000, 2014 to 39 Action Description Item ID Enter the identifier of the item to be included in the search. Item Description Enter the description of the item to be included in the search. Status From the drop-down list, select the status of the order to be included in the search. Received Date Enter the date range within which orders were created. You can also click Is on or Within Days After. to select the appropriate date. From the first drop-down list, select either the Order Delivery Date or Order Ship Date option and enter the corresponding date in the text box. You can also click to select the appropriate date. From the second drop-down list, which is enabled only after entering the date in the Is On date field, select the number of days. Also, the date selected from this second drop-down list decides the range of the Order Delivery Date and Order Ship Date. The search includes all the shipments that are expected to be delivered (or shipped) between the date that is entered and the day after the selected number of days. In case the shipment contains only shipping window orders then the literal will be shown as shipping window. If the shipment contains even one order which is not a shipping window orders then the literal will be shown as order ship date. Include Archived Orders Select this check box to include the archived orders in the search. User-Defined Fields Enter the user-defined fields (UDF) you want to search for. You can also select one of the following options: Archived orders are orders that have not been processed for 3 months. v is: The application searches for the exact user-defined field value. v starts with: The application searches for the user-defined fields that start with the specified value. If the Partner belongs to more than one community, you must select a value in the Community field to view the user-defined fields on the Search Criteria page. Read Orders Select this option to display the list of POs that you have Marked as Read. Unread Orders Select this option to display the list of POs that are not marked as read. If your Sponsor has configured the community so that the orders are automatically marked as read, selecting Unread Orders might not provide any search results. However, if your Item ID is different from your customer's Item ID, you can select Unread Orders to display the list of POs that are not marked as read. 40 Sterling Supplier Portal: Partner User Guide Action Description Unread Change Orders Select this option to display the list of Changed POs that are not marked as read. If your Sponsor has configured the community so that the change orders are automatically marked as read, selecting Unread Change Orders might not provide any search results. However, if your Item ID is different from your customer's Item ID, you can select Unread Change Orders to display the list of change POs that are not marked as read. Sort Result by Select the attribute by which the search result should be sorted when displayed in the Search List panel. If you select a value here, the search result in the Search List panel will be sorted in ascending order. To sort the result in descending order, select the Sort in Descending Order check box. If you do not select a value here, the search result in the Search List panel will not be sorted. Sort in Descending Order Select this check box to sort the search result in the Search List panel in descending order. Max Records Shows the maximum number of orders that will be displayed in the Search List panel. You can enter the maximum number of orders to be displayed as Search results. Note: If you select the Unread Orders or Unread Change Orders option, the Search List panel displays only unread orders or unread change orders. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the orders whose details you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. The Order Detail page is displayed. The following table describes the fields and the action that make up the Search List panel on the Find Order page. Action Description View Details Click this to view the Order Detail page. Print Click this to print a PDF version of the order. You can only select one order to print at a time. Note: Make sure the Read Orders option is selected in the search criteria, otherwise the Print button is not available. Field Description Order # Shows the order number. Click the corresponding Order Number hyperlink to view the Order Detail page, which displays the details pertaining to the Order Number selected. Customer Shows the details of the customer. Click the corresponding Customer hyperlink to view the details of the customer. Community Shows the community that is created by the Sponsor to whom the Purchase Order belongs. Order Date Shows the date on which the order was placed. Order Total Shows the total cost of the order in the currency specified in the order. Order Delivery Date Shows the date on which the order is expected to be delivered. Chapter 14. View the Details of an Order (Partner Task) 41 Action Description Order Ship Date / Shipping Window Shows the date on which the order is expected to ship. If the shipment contains only shipping window orders, the field is displayed as Shipping Window. If the shipment contains at least one order that is not a shipping window order, the field is displayed as Order Ship Date. Status Provides a series of indicators to show the current status of the purchase orders. When viewing the indicators, consider the following: Partial indicators represent a partially complete document, where each order line quantity in that status is greater than zero and less than the ordered quantity. However, in the case of Paid status, partial indicator represents a partially complete document where the paid amount for an order is greater than zero and less than the ordered amount. Complete indicators represent a completed document. is displayed as a status if the task is not included in the choreography for an order. The following are the indicators that show the current status of the purchase orders: Created - Shows that the purchase order is created. Acknowledged - Shows that the order has been fully acknowledged. For a partially acknowledged order, the indicator will be half filled. If the order is yet to be acknowledged, the indicator remains colorless. Shipped - Shows that the order has been completely shipped. For a partially shipped order, the indicator will be half filled. If the order has not been shipped, the indicator remains colorless. Invoiced - Shows that the invoice is complete. For a partially invoiced order, the indicator will be half filled. If the order has not been invoiced, the indicator remains colorless. Paid - Shows that the payment for the order has been received and reviewed. For partial payment, the indicator will be half filled. If the payment for the order has not been made, the indicator remains colorless. Note: If you select the Unread Orders or Unread Change Orders option to be included in the search criteria, then in the Search List panel the status indicators will be colorless. Click to view the user-defined fields for an order. The user-defined fields are only shown if your Sponsor configured them to be displayed on the List page. 42 Sterling Supplier Portal: Partner User Guide The following table describes the fields and the action that make up the Primary Information panel on the Order Detail page. If you are viewing the details pertaining to a change PO, the Change Order Detail page is displayed. Action Description Mark as Read Click this to process the order. After confirming the order, tasks such as Acknowledge the Order and Ship the Order are displayed in the Overview, Next Tasks, and Overdue Tasks panels of the Dashboard. Note: v This action is displayed only if your Sponsor has configured a community such that you must manually mark documents as read in order to process the documents further. v This action is displayed only for new or change POs. v If a user inadvertently clicks Mark as Read twice, an error is thrown and the order will not be processed. It is therefore recommended that the user clicks this only once. Print Click this to view a PDF version of the order. Note: This option is available only after the order is marked as Read. (It is not available if the status of the order is Draft.) Related Tasks Click this to perform the additional tasks related to the order. You can perform the following tasks: Ack. PO - Click this to acknowledge an order. Ship PO - Click this to send an ASN of an order to the Sponsor. Invoice PO - Click this to invoice an order. View Acknowledgement - Click this to view the acknowledgement for an order. View Shipments - Click this to view the shipments associated with the order. View Invoices - Click this to view the invoices associated with the order. View Payments - Click this to view the payment details associated with the order. View New Communications - This related task is displayed only if you have navigated to this page from the New Communications page. Click this to navigate to the New Communications page. View Complete Order Details - This related task is displayed on the Change Order Detail page. Click this to navigate to the Order Detail page. Note: These tasks are available depending on the choreography of the community to which you belong. Notes Click this action to view the Sterling as a Service Applications pop-up window, which displays the notes added at the header-level of the order. Notes added by Sponsor at the order header-level are icon, and notes added by Partner at the order indicated by the icon. header-level are indicated by the Enter your note in the Add Note panel and click Add to save the contents of the note. View Payment Terms Click this to view the Payment Terms page that displays the payment terms for the order. Chapter 14. View the Details of an Order (Partner Task) 43 Action Description Field Description Order # Shows the order number. icon to view the Sterling as a Service Applications Click the pop-up window, which displays the notes added at the header-level of the order. Notes added by Sponsor at the order header-level are icon, and notes added by Partner at the order indicated by the icon. header-level are indicated by the Enter your note in the Add Note panel and click Add to save the contents of the note. Order Date Shows the date on which the order was placed. Customer's PO # Shows the customer's Purchase Order number. Order Ship Date (Requested) Shows the requested date range for the shipment. Notes: v For an order or a change PO, the shipping date range that is defined at the header level is applied to all the order lines. v If schedules are passed at line level, the shipping dates in the schedules will be consolidated and validated against the shipping date range defined at the header level. If the shipping date range in the schedule is larger than the shipping date range at the order header-level, the order will not be accepted. v If a change order contains a change in the shipping dates, either in the shipping date or the shipping date range, all the order lines will be modified with this change. v If a change order is received for a shipped order, the start ship date of the shipping date range must not be earlier than the start ship date of the original order. Order Delivery Date Shows the Requested delivery date range. (Requested) Order Cancel Date Shows the date on which the order will be considered as cancelled if it is not fulfilled by then. Order Ship Date Shows the order shipment date. Order Delivery Date Indicated the order delivery date. 44 Customer Shows the customer. Click the Customer hyperlink to view the details of the customer. Community Shows the community that is created by the Sponsor to whom the Purchase Order belongs. Click the Community hyperlink to view the business rules set by the Sponsor for the community. Order Amount Shows the total amount of the order in the currency specified in the order. Sterling Supplier Portal: Partner User Guide Action Description Acknowledged Amount Shows the total order amount calculated on the basis of the acknowledgement sent for this order. Notes: v The Acknowledged Amount field will be displayed as blank if you have not acknowledged the order. v The Acknowledged Amount field is displayed only if the order belongs to a community that has Acknowledgement in the choreography and the corresponding Order Amount field has been configured in the PO Acknowledgement Excel spreadsheet to be displayed on the page. v The charges specified in the order are considered when calculating the acknowledged amount. v The value of the acknowledged amount is the sum of the (acknowledged quantity * acknowledged price) for all the order lines. Status Shows the status of the order. The identifier of the status is also displayed in the panel. Terms Shows the terms of the order. Freight Terms Shows the freight terms of the order. SCAC Shows the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. Drop Ship Order Shows whether the order is a drop-ship order or not. Header Charge Shows the total charge provided to the Buyer for the order at the header level. Click the value of the header charge to view the Charges page, which displays the charge name and its value. The total charge is displayed in the currency specified in the order. Chapter 14. View the Details of an Order (Partner Task) 45 Action Description Additional Information Click this hyperlink to view additional information about the order. When this is clicked, the following fields are displayed in the Primary Information panel: v Acknowledgement Type - Shows the Acknowledgement type configured by the Sponsor when creating the community. v Transportation Method - Shows the mode of transportation. v Carrier Service Code - Shows the carrier service code. v SCAC - Enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. v Routing - Shows the mode of routing. v Buyer Tax ID - Shows the Tax identifier of the Sponsor (Buyer). The value for Buyer Tax ID is passed in the order. v Supplier Tax ID - Shows the Tax identifier of the Partner (Supplier). The value for Supplier Tax ID is passed by the Partner when sending the Invoice. v Tax Jurisdiction - Shows the tax jurisdiction. You can also use this field to display the Tax Law Reference. v Tax Exempt - Shows whether the order is exempt from tax or not. v PO Type - Shows the purchase order type. v Release # - Shows the release number of the order. v Contract # - Shows the contract number of the order. v Invoice Type - Shows the type of the invoice. v Transaction Type - Shows the type of the transaction. v Specification # - Shows the specification number. v Currency Conversion Rate - Shows the currency conversion rate. v User-Defined Fields - Shows the user-defined fields added for an order at Order header level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Order Detail page. Ship To Shows the name, address, and identifier of the company to whom the order needs to be shipped. Note: The Buyer ID attribute is the Data Universal Numbering System (DUNS) number for the Sponsor that has been passed in the order XML. If the Buyer ID is not passed in the order, the Sponsor's DUNS number as entered in IBMSterling B2B Collaboration Network is displayed in the Order. Bill To 46 Sterling Supplier Portal: Partner User Guide Shows the name, address, and identifier of the company to whom the bill needs to be sent. Note: The Buyer ID attribute is the Data Universal Numbering System (DUNS) number for the Sponsor that has been passed in the order XML. If the Buyer ID is not passed in the order, the Sponsor's DUNS number as entered in Sterling B2B Collaboration Network is displayed in the order. Action Description Event Log Shows the dates on which the events are completed when an order is being processed. For example, in the Event Log panel, you can view the date on which the acknowledgement of the order was sent. You can also view whether the order has been rejected by you or cancelled by the Sponsor. An order is considered to be rejected by you if you send the acknowledgement of the order with zero quantity. An order is considered to be cancelled by a Sponsor if the Sponsor sends a changed order with all the line-level quantities as zero. You can view the documents pertaining to change order request, shipment, invoice, and payment. You can also view the date on which a shipment has been resent or cancelled. If a shipment has been cancelled, resent multiple times or sent for route planning, you can view entries for all the events. However, you can view only the latest shipment details by clicking the link displayed for the latest event. In the case of a cancelled shipment, the latest shipment details with acknowledged quantity as being zero are displayed. The Routing Request Sent for event is displayed when you have sent a shipment for route planning. You can view the Create Shipment page by clicking the Shipment Number hyperlink but you cannot perform any task in this page except deleting the shipment that has been saved as a draft. When the route plan for the shipment has been received, the earlier hyperlink is disabled and a new hyperlink with the Routing Response Received for event is displayed. You can then view the Create Shipment page by clicking the new Shipment number hyperlink and send the shipment or perform any other tasks related to the shipment. If the shipment has been deleted, the Routing Canceled Request Sent for event is displayed. You can view the date on which the shipment was deleted but the hyperlink to the shipment details page is disabled. Note: This panel is not displayed for new or change POs. The following table describes the fields and actions described in the Order Line(s) panel on the Order Detail page. If you are viewing the details pertaining to a change PO, the Change Order Detail page is displayed. Action Description Notes Click this action corresponding to the selected Order Line(s) in the list to view the Sterling as a Service Applications pop-up window. The notes added at the line-level of the order are displayed. Notes added by Sponsor at the order line-level are indicated by the icon, and notes added by Partner at the order line-level are indicated icon. by the Enter your note in the Add Note panel and clickAdd to save the contents of the note. View Schedules Click this to view the schedules pertaining to the selected Order Line(s) in the list. The View Schedules dialog box is displayed with the details. Field Description Chapter 14. View the Details of an Order (Partner Task) 47 Action Description Notes icon corresponding to the Order Line(s) in the list to Click the view the Sterling as a Service Applications pop-up window. The notes added at the line-level of the order are displayed. Notes added icon, and by Sponsor at the order line-level are indicated by the notes added by Partner at the order line-level are indicated by the icon. Enter your note in the Add Note panel and click Add to save the contents of the note. Line Identifier Shows the identifier of the order line. Item Shows the name of the item as known to the Partner. If you have configured an item rule such that your Item ID is same as your customer's Item ID, the hover help containing item attributes is displayed when you place your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes to display on Supplier Portal when configuring the corresponding template. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Ordered Qty. Shows the ordered quantity of the item. UOM Shows the unit of measure of the item. Order Ship Date (Requested) Shows the requested date range for the shipment. Order Delivery Date Shows the requested date range for the delivery. (Requested) Unit Price Shows the unit price of the item in the currency specified in the order. Acknowledged Price Shows the price of the item as acknowledged by you when sending the acknowledgement for this order. Note: v The Acknowledged Price field will be displayed only if this field has been configured as displayable in the PO Acknowledgement Excel spreadsheet. v The Acknowledged Price field will be displayed as blank if you have not acknowledged the order. Line Charge Shows the line charge provided to the Buyer for each order line in the order. Click the value of the line charge to view the Charges page, which displays the charge name and its value. The line charge is displayed in the currency specified in the order. Status Shows the status of the order. However, Payment is not displayed as a status at the order-line level. Customer Item Shows the name of the item as known to the customer. If you have configured an item rule so that your Item ID is different from your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes and the Customer ID. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. 48 Sterling Supplier Portal: Partner User Guide Action Description Click to view additional fields in the Order Line(s) panel: UPC Code Shows the Universal Product Code of the item. GTIN Shows the Global Trade Item Number of the item. Product Class Shows the product class of the item. User-Defined Fields Shows the user-defined fields that were added to the order at the Order Line level. The user-defined fields are only shown if your Sponsor has configured them to be displayed on the Order Detail page. View Order Schedules About this task To view the schedule of an order, in the Order Line(s) panel of the Order Detail screen, select the check box against the corresponding Line Identifier of the order whose schedules you want to view, and click View Schedules. The View Schedules dialog box is displayed. The following table describes the fields that make up the Requested Line Item panel in the Order Detail screen. Field Description Line Identifier Indicates the line number of the item. Item Indicates the name of the item. UOM Indicates the unit of measure of the item. UPC Code Indicates the Universal Product Code of the item. Ordered Quantity Indicates the ordered quantity of the item. Order Ship Date (Requested) Indicates the requested shipment date range. Order Delivery Date Indicates the requested delivery date range. (Requested) The following table describes the fields that make up the Manage Schedules panel. Field Description Quantity Indicates the quantity of items ordered. Ship Date Indicates the actual shipment date. This should be a date that falls within the date range specified in the Requested Ship Date field. Delivery Date Indicates the actual delivery date. This should be a date that falls within the date range specified in the Requested Delivery Date field. Chapter 14. View the Details of an Order (Partner Task) 49 50 Sterling Supplier Portal: Partner User Guide Chapter 15. Acknowledge an Order (Partner Task) You can acknowledge an order either at the order level or order line level after the corresponding order is confirmed. You can acknowledge an order either at the order level or order line level after the corresponding order is confirmed. However, an order can be acknowledged at the order line level only if your Sponsor has configured the community to which you belong in such a way that acknowledging an order by line item is allowed. If your Sponsor has sent an order with multiple order lines, you must acknowledge the order at the order line level by managing multiple schedules. You can partially acknowledge an order depending on community configuration. The acknowledgment can be sent in multiple steps by adding part of the quantity at a time. The partially acknowledged quantity should satisfy the configured business rules. You can also exclude some of the order lines while sending an acknowledgment. The acknowledgment sent to your Sponsor will not contain the excluded orderlines.You can acknowledge an order in the following ways: v Acknowledge an Order at the Order Level v Acknowledge an Order at the Order Line Level Acknowledge an Order at the Order Level You can acknowledge an order at the order level. Procedure To acknowledge an order at the order level, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The Search List panel is displayed with the list of orders. Select the check box against the order whose details you want to view and click View Details. Alternatively, you can click the corresponding Order Number hyperlink. 5. The Order Detail page is displayed. Click Ack PO. Notes: v The Ack PO task is available as a Related Task only if Acknowledgement is a part of the choreography of the community. v An order can be over acknowledged. v If an order has been shipped (either partially or completely), then the acknowledged quantity should be greater than the shipped quantity. v Acknowledgement cannot be sent for a fully invoiced order. © Copyright IBM Corp. 2000, 2014 51 v A Sponsor can set up the configuration so the Supplier cannot edit the quantity on the acknowledgement. 6. The Create Acknowledgement page is displayed. Enter the appropriate values in the fields and perform one of the following tasks: v Click Save Draft to save the document in draft form and complete it later. v Click Send Acknowledgement to send the acknowledgement for the order to the Sponsor. v Click Reject to reject the order. v Click Delete to delete the draft form of the document. This button is enabled when you are viewing the latest saved draft. Note: If you know the Sponsor's Purchase Order number, you can directly acknowledge the order in the Overview panel of the Dashboard. The following table describes the fields and the action that make up the Primary Information panel on the Create Acknowledgement page. Action Description Notes Click this action to view the Sterling as a Service Applications pop-up window, which displays the notes added at the header-level of the acknowledgement or PO. Enter your note in the Add Note panel and click Add to save the contents of the note. In the Notes panel, notes added by Sponsor at the header-level of icon, and notes the acknowledgment or PO are indicated by the added by Partner at the header-level of the acknowledgment or PO icon. are indicated by the Note: v If the Sponsor has configured the application to carry over the notes added in PO to the acknowledgement, notes added by both Sponsor and Partner in the PO will be displayed in the Notes panel of the Sterling as a Service Applications pop-up window. v When PO notes are carried over to acknowledgment, no indicators will be provided to differentiate between notes of a PO and the notes of the corresponding acknowledgment. v When an acknowledgement is sent again with a new note, all the notes present in the previous acknowledgment will be sent along with the new note. 52 View Payment Terms Click this to view the Payment Terms page that displays the payment terms for the order. Field Description Sterling Supplier Portal: Partner User Guide Action Description Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page, which displays the details of the selected Order Number. icon to view the Sterling as a Service Applications Click the pop-up window, which displays the notes added at the header-level of the acknowledgement or PO. Enter your note in the Add Note panel and click Add to save the contents of the note. In the Notes panel, notes added by Sponsor at the header-level of icon, and notes the acknowledgment or PO are indicated by the added by Partner at the header-level of the acknowledgment or PO icon. are indicated by the Note: v If the Sponsor has configured the application to carry over the notes added in PO to the acknowledgement, notes added by both Sponsor and Partner in the PO will be displayed in the Notes panel of the Sterling as a Service Applications pop-up window. v When PO notes are carried over to acknowledgment, no indicators will be provided to differentiate between notes of a PO and the notes of the corresponding acknowledgment. v When an acknowledgement is sent again with a new note, all the notes present in the previous acknowledgment will be sent along with the new note. Order Date Shows the date on which the order was created. Order Amount Shows the total amount of the order in the currency specified in the order. Customer Shows the details of the customer. Click the Customer hyperlink to view the details of the customer. Community Shows the community that is created by the Sponsor to whom the Purchase Order belongs. Click the Community hyperlink to view the details of the community. Release # Enter the release number of the order. Contract # Enter the contract number of the order. Freight Terms Enter the freight terms of the order. Transportation Method Enter the mode of transportation. SCAC Enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. Alternatively, click to search for the SCAC. Carrier Service Code Enter the carrier service code. Routing Enter the mode of routing. Transaction Type Enter the type of transaction. Currency Conversion Rate Enter the currency conversion rate. Header Charge Shows the total charge provided to the Buyer for the order at header level. Click the value of the header charge to view the Charges page, which displays the charge name and its value. The total charge is displayed in the currency specified in the order. Chapter 15. Acknowledge an Order (Partner Task) 53 Note: v Some fields in the panel may be hidden or disabled by the Sponsor. Sponsors can also choose to make some of the fields mandatory v The order of the fields may vary if the Sponsor has selected a different User Interface layout for this form. v Irrespective of community configuration, the drop-ship PO cannot be over acknowledged. The following table describes the fields and actions that make up the Order Line(s) panel on the Create Acknowledgement page. Action Description Notes Click this action corresponding to the selected Order Line(s) in the list to view the Sterling as a Service Applications pop-up window, which displays the notes added at the corresponding line-level of the acknowledgement or PO. Enter your note in the Add Note panel and click Add to save the contents of the note. In the Notes panel, notes added by Sponsor at the line-level of the icon, and notes acknowledgment or PO are indicated by the added by Partner at the line-level of the acknowledgment or PO are icon. indicated by the Notes: v If the Sponsor has configured the application to carry over the notes added in PO to the acknowledgement, notes added by both Sponsor and Partner in the PO will be displayed in the Notes panel of the Sterling as a Service Applications pop-up window. v When PO notes are carried over to acknowledgment, no indicators will be provided to differentiate between notes of a PO and the notes of the corresponding acknowledgment. v When an acknowledgement is sent again with a new note, all the notes present in the previous acknowledgment will be sent along with the new note. 54 Manage Multiple Schedules Click this action pertaining to the selected Order Line(s) to manage the multiple schedules of the item in the list. The Manage Multiple Schedules dialog box is displayed. Reset Click this action to discard all the previous acknowledgments and revert all the changes to the initial acknowledgment status. Note: If the acknowledgement(s) sent previously has multiple schedules, then the line schedule is reset to acknowledged schedules and not to ordered schedules. This is a limitation. Field Description Sterling Supplier Portal: Partner User Guide Action Description Notes icon corresponding to the Order Line(s) in the list to Click the view the Sterling as a Service Applications pop-up window. The notes added at the line-level of the order are displayed. Notes added icon, and by Sponsor at the order line-level are indicated by the notes added by Partner at the order line-level are indicated by the icon. Enter your note in the Add Note panel and click Add to save the contents of the note. Notes: v If the Sponsor has configured the application to carry over the notes added in PO to the acknowledgement, notes added by both Sponsor and Partner in the PO will be displayed in the Notes panel of the Sterling as a Service Applications pop-up window. v When PO notes are carried over to acknowledgment, no indicators will be provided to differentiate between notes of a PO and the notes of the corresponding acknowledgment. v When an acknowledgement is sent again with a new note, all the notes present in the previous acknowledgment will be sent along with the new note. Line Identifier Shows the identifier of the line. Item Shows the name of the item. If you have configured an item rule such that your Item ID is same as your customer's Item ID, the hover help containing item attributes is displayed when you hover your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes to display on Supplier Portal when configuring the corresponding template. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Ordered Qty. Shows the quantity of the item ordered in the order. UOM Shows the unit of measure of the item. Ack'd Qty. Shows the already acknowledged quantity of the item in the order. Shipped Qty. Shows the quantity of the item already shipped. Invoiced Qty. Shows the quantity of the item already invoiced. Qty. to be Ack'd Enter the quantity of the item to be acknowledged in an order. By default the remaining quantity of the item that needs to be acknowledged is displayed. Order Ship Date (Requested) / Shipping Window Shows the requested shipment date range. In case the shipment contains only shipping window orders then the literal will be shown as shipping window. If the shipment contains even one order which is not a shipping window orders then the literal will be shown as order ship date. Order Delivery Date Shows the requested delivery date range. (Requested) Order Ship Date Shows the order shipment date. Note: You can enter the order shipment date either beyond or before the requested shipment date based on the date tolerance configured by your Sponsor for the community. Chapter 15. Acknowledge an Order (Partner Task) 55 Action Description Line Charge Shows the line charge provided to the Buyer for each order line in the order. Click the value of the line charge to view the Charges page, which displays the charge name and its value. The line charge is displayed in the currency specified in the order. Order Delivery Date Shows the order delivery date. Note: You can enter the order delivery date either beyond or before the requested delivery date based on the date tolerance configured by your Sponsor for the community. to view the additional fields in the panel. Following are the Click fields that are displayed: v Unit Price - Shows the unit price of the item in the currency specified in the order. You can also modify the unit price of the item as required. The modified price is displayed in the Acknowledged Price field of the Order Detail page. The Acknowledged Amount displayed on the Order Detail page is calculated based on the modified price. Ensure that you enter only numbers in this field. v Customer Item - Shows the customer item. If you have configured an item rule such that your Item ID is different from your customer's Item ID, item attributes are displayed in a hover help when you hover the mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes and Customer ID to display on Supplier Portal when configuring the corresponding template. If your Sponsor has not selected this configuration, the hover help is not displayed. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. v UPC Code - Shows the Universal Product Code of the item. v GTIN - Shows the Global Trade Item Number of the item. v Product Class - Shows the product class of the item. Order Ship Date Enter the order shipment date and time. Alternatively, you can click to select the date, and to select the time. Note: You can enter the acknowledge shipment date either beyond or before the requested shipment date based on the date tolerance configured by your Sponsor for the community. Order Delivery Date Enter the order delivery date and time. Alternatively, you can click to select the date, and Exclude to select the time. Select this check box for the order line that you want to exclude from an acknowledgment. Notes: v Some fields on the panel can be hidden or disabled by the Sponsor. Sponsors can also choose to make some of the fields mandatory. v The order of the fields may vary if the Sponsor has selected a different User Interface layout for this form. Acknowledge an Order at the Order Line Level Sterling Supplier Portal enables you to acknowledge an order at the order line level. 56 Sterling Supplier Portal: Partner User Guide About this task To acknowledge an order at the order line level, follow these steps. Procedure 1. In the Order Lines panel of the Create Acknowledgement screen, select the check box against the item for which you want to manage multiple schedules and click Manage Multiple Schedules. 2. The Sterling as a Service Applications dialog box is displayed. Select the check box against the schedule and enter the appropriate values in the fields. The following table describes the fields and actions that make up the Requested Line Item panel in the Sterling as a Service Applications dialog box. Action Description Save Click this to add the schedule. Field Description Line Identifier Indicates the line number of the item. Item Indicates the name of the item. UOM Indicates the unit of measure of the item. UPC Code Indicates the Universal Product Code of the item. Ordered Quantity Indicates the quantity of the item requested in the order line. Order Ship Date (Requested) / Shipping Window Indicates the order shipment date range. In case the shipment contains only shipping window orders then the literal will be shown as shipping window. If the shipment contains even one order which is not a shipping window orders then the literal will be shown as order ship date. Order Delivery Date Indicates the order delivery date range. (Requested) The following table describes the fields and actions that make up the Manage Schedules panel in the Manage Multiple Schedules dialog box. Action Description Delete Click this to delete the schedule. Add/Copy Row Click Add/Copy Row to add a new row; v To add a row, enter the quantity in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the quantity in the Add/Copy field, and click Field Description Quantity Enter the quantity of the item. Shipping Date . Enter the date on which the items are to be shipped. Alternatively, click to select the date. Note: You can enter the acknowledged shipment date either beyond or before the requested shipment date based on the date tolerance configured by your Sponsor for the community. Chapter 15. Acknowledge an Order (Partner Task) 57 Action Delivery Date Description Enter the date on which the items are to be delivered. Alternatively, click to select the date. Note: You can enter the acknowledged delivery date either beyond or before the requested delivery date based on the date tolerance configured by your Sponsor for the community. Note: v Validation for date tolerance is performed at the line level. If a line has multiple schedules, the minimum and maximum dates from these schedules are used for validation at the order line level. v Validation for date tolerance is performed only for the acknowledged quantity. 58 Sterling Supplier Portal: Partner User Guide Chapter 16. Rejection of an Order by the Supplier When an order is rejected in Sterling Supplier Portal , all the order-level tasks related to the order will be resolved. If the order has all the order lines in either Rejected or Canceled status, then the tasks related to this order are also removed from the Next/Overdue task list. The tasks are regenerated for a rejected order during this workflow: 1. The supplier re-acknowledges the order. 2. A change order is received to increase the order line quantity or add another order line to the rejected order. Notes: v Tasks are not regenerated when a change order arrives that changes the price, changes the date, or reduces the ordered quantity. v No shipment tasks are resolved when the order is rejected. Examples of shipment tasks are Routing Response Awaited or Ship the Shipment. © Copyright IBM Corp. 2000, 2014 59 60 Sterling Supplier Portal: Partner User Guide Chapter 17. Delete a Draft Acknowledgement (Partner Task) About this task You can delete an acknowledgement that has been saved as a draft. To perform this task, follow these steps. Procedure 1. In the Home screen, click Saved as Draft in the Overview panel. 2. The Drafts screen is displayed. In the Drafts panel, click the link pertaining to the acknowledgement you want to delete. 3. The Create Acknowledgement screen is displayed. Click Delete to delete the draft form of the acknowledgement. © Copyright IBM Corp. 2000, 2014 61 62 Sterling Supplier Portal: Partner User Guide Chapter 18. View the Acknowledgement of an Order (Partner Task) You can view the acknowledgement of an order. This feature is available if your Sponsor selected the Acknowledgement in the choreography for your community. Procedure To view the acknowledgment for an order, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The Search List panel is displayed with the list of orders. Select the check box against the order whose details you want to view and click View Details. Alternatively, you can click the corresponding Order Number hyperlink. 5. The Order Detail page is displayed. Click View Acknowledgement. The Acknowledgement Detail page is displayed. The following table describes the fields that make up the Primary Information panel on the Acknowledgement Detail page. Action Description Notes Click Notes to enter additional information about the acknowledgment. Write your note in the Add Note dialog box and click Add to save the note. Field Description Order # Shows the order number. Click the corresponding Order Number hyperlink to view the Order Detail page, which displays the details of the selected Order Number. Order Date Shows the date the order was created. Order Amount Shows the total order amount, in the currency specified in the order. Customer Shows the identifier of the customer. Click the Customer hyperlink to view the Customer Detail page, which displays the details of the corresponding customer. Community Shows the community that is created by the Sponsor to which the Purchase Order belongs. Click the corresponding Community hyperlink to view the business rules set for the community by the Sponsor. Release # Shows the release number of the order. Contract # Shows the contract number. Freight Terms Shows the freight terms of the order. © Copyright IBM Corp. 2000, 2014 63 Action Description Transportation Method Shows the mode of transportation. Carrier Service Code Shows the carrier service code. SCAC Enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. Routing Shows the mode of routing. Transaction Type Shows the type of transaction. Currency Conversion Rate Shows the currency conversion rate. User-Defined Fields Enter the user-defined fields (UDF) you want to search for. You can also select one of the following options: v is: The application searches for the exact user-defined field value. v starts with: The application searches for the user-defined fields that start with the specified value. If the Partner belongs to more than one community, you must select a Community to view the user-defined fields on the Search Criteria page. The following table describes the fields that make up the Additional Information panel on the Acknowledgement Detail page. Field Description User-Defined Fields Shows the user-defined fields that are carried over from the Order page. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Acknowledgement Details page. Additional Information Click this hyperlink to view more user-defined fields. The following table describes the fields and actions that make up the Order Line(s) panel in the Acknowledgement Detail page. Action Description Notes Click this to enter additional information. Enter your note in the Add Note dialog box and click Add to save the contents of the note. View Multiple Schedules Click this to view the multiple schedules pertaining to the selected item in the list. The View Multiple Schedules dialog box is displayed. Field Description Line Identifier Shows the identifier of the line. Item Shows the name of the item. If you have configured an item rule such that your Item ID is same as your customer's Item ID, the hover help containing item attributes is displayed when you place your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes to display on Supplier Portal when configuring the corresponding template. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. 64 Sterling Supplier Portal: Partner User Guide Action Description Ordered Qty. Shows the ordered quantity of the item. UOM Shows the unit of measure of the item. Ack'd Qty. Enter the acknowledged quantity of the item. Order Ship Date (Requested) / Shipping window Shows the Requested shipment date range. In case the shipment contains only shipping window orders then the literal will be shown as shipping window. If the shipment contains even one order which is not a shipping window orders then the literal will be shown as order ship date. Order Delivery Date Shows the Requested delivery date range. (Requested) Order Ship Date Shows the order shipment date. Order Delivery Date Enter the order delivery date. Click to view the additional fields in the panel: Unit Price Shows the unit price of the item, in the currency specified in the order. If you changed the unit price of the item when you sent the acknowledgement, the acknowledged price is displayed. Customer Item Shows the name of the item as known to the customer. If you have configured an item rule so that your Item ID is different from your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes and the Customer ID. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. UPC Code Shows the Universal Product Code of the item. GTIN Shows the Global Trade Item Number of the item. Product Class Shows the product class of the item. User-Defined Fields Shows the user-defined fields that were added for an acknowledgment at the Order Line level. The user-defined fields are only displayed if your Sponsor has configured them to be displayed on the Acknowledgement Detail page. Chapter 18. View the Acknowledgement of an Order (Partner Task) 65 66 Sterling Supplier Portal: Partner User Guide Chapter 19. Print an Order (Partner Task) Sterling Supplier Portal allows you to print orders. About this task You can only print an order after it is marked as “Read.” You cannot print an order that has a status of “Draft.” Procedure To print an order, follow these steps. 1. From the menu bar, click My Documents > Orders. The Search Criteria - Find Order panel is displayed on the Find Order page. 2. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. The Search List panel is displayed with the list of orders. Note: Make sure the Read Orders option is selected, otherwise the Print button is not available. 4. From this list, select the check box for the order you want to print and click Print. Alternatively, you can go to the Order Detail page for the order and click Print. Note: You can select only one order at a time to print. 5. In the File Download dialog, click Open. A PDF version of the order is displayed. 6. Select File > Print. The following section is an example of a purchase order: The following fields appear in the PDF version of the order: © Copyright IBM Corp. 2000, 2014 67 Field Description Purchase Order Number Shows the order number. Ship To Shows the name, address, and identifier of the company to whom the order needs to be shipped. Customer Name Shows the name of the customer. Bill To Shows the name, address, and identifier of the company to whom the bill needs to be sent. Order Date Shows the date on which the order was placed. Community Shows the community that is created by the Sponsor to whom the Purchase Order belongs. Freight Terms Shows the freight terms of the order. SCAC The Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. Order Shipment Date (Requested) Shows the requested shipment date. Order Delivery Date Shows the requested delivery date. (Requested) Order Cancel Date Shows the date on which the order will be considered as cancelled if it is not fulfilled by then. Note: In the case of a range of dates, only the end date is displayed. Order Amount Shows the total amount of the order in the currency specified in the order. Acknowledged Amount Shows the total order amount calculated on the basis of the acknowledgement sent for this order. Note: v The charges specified in the order are considered when calculating the acknowledged amount. v The value of the acknowledged amount is the sum of the (acknowledged quantity * acknowledged price) for all the order lines. Acknowledged On Shows the date and time at which the order was Acknowledged. Note: In the case of multiple acknowledgments, this is the latest date/time. Ref1 – Ref5 Up to five order header-level fields that are defined by the Sponsor, along with their corresponding values. Any fields that are not defined are not displayed. Header-level Notes Header-level notes about the order (added from the Order Detail page). Each note is on a separate line. Line ID Shows the identifier of the order line. Item Shows the item description and item ID (in parentheses) as known to the Partner. This section may include item-level notes (added from the Order Detail page), each of which is on a separate line. Note: If the Customer Item ID is different from Supplier Item ID, then the customer Item ID is displayed in brackets. Otherwise, it is not displayed. In the example above, this is displayed as Reebok Shoes (RBK001) [Customer Item: REE9980]. UOM 68 Sterling Supplier Portal: Partner User Guide Shows the unit of measure of the item. Field Description Ordered Qty (Acknowledged) Shows the ordered quantity of the item. Note: If the line is acknowledged, the acknowledged quantity appears in parentheses (whether the acknowledged quantity is the same or different than the ordered quantity). If the line is not acknowledged, only the ordered quantity appears. Order Ship Date (Requested) Shows the requested date for the order to ship. Note: If the committed ship date is different from the requested ship date, then it will appear in parentheses. Otherwise, it will not appear. In the case of a range of dates, only the end date is displayed. Order Delivery Date Shows the requested date for the order to be delivered. (Requested) Note: If the committed delivery date is different from the requested delivery date, then it will appear in parentheses. Otherwise, it will not appear. In the case of a range of dates, only the end date is displayed. Unit Price Shows the unit price of the item in the currency specified in the order. References Up to five order-line level fields that are defined by the Sponsor, along with their corresponding values. Each field-value pair appears on a separate line. Any fields that are not defined are not displayed Chapter 19. Print an Order (Partner Task) 69 70 Sterling Supplier Portal: Partner User Guide Chapter 20. Pack an Order or a Shipment (Partner Task) Your Sponsor can require partners in a community to pack items in cases, pallets, or both. If your Sponsor requires the packing step, you will not be able to send a shipment before you pack the complete shipment and generate the corresponding container labels for the cases or pallets. If your Sponsor has not made packing a mandatory task for your community, you will not be able to perform the packing process or generate container labels. You can pack an order from the Sterling Supplier Portal Home page. You can pack a shipment from the Create Shipment page. Note: As a best practice, do not pack an order or a shipment in more than 99 containers. Pack an Order from the Home Page If you know the order number, you can pack the order from the Sterling Supplier Portal Home page. About this task The following rules apply to packing an order or shipment: v You have to pack the complete order or shipment at one time because the packing information cannot be saved. If you exit the Pack Shipment Wizard, you will have to pack the order or shipment all over again. v If a shipment contains multiple orders, you will pack all the orders in the shipment, even though you only entered one order number. v The Sponsor can require you to send an acknowledgement for an order. If the acknowledgement is required, make sure to send it before you pack the order. Otherwise, you will receive the following error when you try to pack the order: Order cannot be packed in this status. Procedure To pack an order from the Home page, follow these steps: 1. On the Home page, enter the Order # in the Overview panel. 2. Click Pack. Depending on the tasks that you have completed for this order, one of the following pages opens: Create Shipment page If you have not created a draft shipment for this order, the Create Shipment page is displayed in the Pack Shipment Wizard. You can use the Line Items panel to add or delete order lines from the shipment. When you are done working with the order lines, click Save. Draft Shipment List page © Copyright IBM Corp. 2000, 2014 71 If you have created multiple draft shipments for this order, the Draft Shipment List page is displayed in the Pack Shipment Wizard. Select the shipment that you want to pack, and click Proceed. Record Packing and Print Container Labels page If you have created one draft shipment for the order, the Record Packing and Print Container Labels page is displayed in the Pack Shipment Wizard. Manage Profile Packing page If the GS1 prefix for your company has not been configured, the following message is displayed: Do you want to configure GS1 prefix and proceed to packing? Click OK to open the Manage Profile Packing page in the Pack Shipment Wizard. Enter your company's GS1 prefix and click Save. To return to the Sterling Supplier Portal Home page, click Cancel on the Manage Profile Packing page. 3. Use the Record Packing and Print Container Labels page to pack the shipment. The following table describes the actions and fields on the Record Packing and Print Container Labels page: Field Description Shipment # Shows the shipment number. Order # Shows the order number. If there are multiple orders in a shipment, Multiple is displayed. Item Shows the name and description of the item that is being packed. If there are two shipment lines with the same Item ID, these are displayed as two different items in the "Labels for items in their original packing" panel. UOM Shows the unit of measurement for the item. Case Qty Enter the number of units that you are packing in a case. The following rules apply to defining the case quantity: v You cannot pack the units for one item in both a case and pallet. v The case quantity that you enter for this shipment is used as the default case quantity the next time you pack the same item. v If your Sponsor made Packing a mandatory task and selected only the Pallet option for your community, Case Qty is not displayed. v If you enter a value in the Case Qty, the Plt Qty field is disabled. v If you enter zero for the case quantity, the Plt Qty field is enabled. # Cases Shows the number of cases in the prepacked container. When you enter the Case Qty, Sterling Supplier Portal automatically calculates the # Cases. If your Sponsor made Packing a mandatory task and selected only the Pallet option for your community, # Cases is not displayed. 72 Sterling Supplier Portal: Partner User Guide Field Description Plt Qty Enter the number of item units that you are packing on a pallet. The following rules apply to defining the pallet quantity: v You cannot pack the units for one item in both a case and pallet. v The pallet quantity that you enter for this shipment is used as the default pallet quantity the next time you pack the same item. v If your Sponsor made Packing a mandatory task and selected only the Case option for your community, Plt Qty is not displayed. v If you enter a value in the Plt Qty, the Case Qty field is disabled. v If you enter zero for the pallet quantity, the Case Qty field is enabled. # Plts Shows the number of pallets in the prepacked container. When you enter the Plt Qty, Sterling Supplier Portal automatically calculates the # Plts. If your Sponsor made Packing a mandatory task and selected only the Case option for your community, # Plts is not displayed. Loose Qty Shows the number of loose units for the item. When the # Cases and # Pallets fields are set to zero, all items are counted as loose quantity. Total Shows the total number of units that must be packed for the item. Sterling Supplier Portal calculates the total number of units as the sum of the following entries: v Case Qty multiplied by # Of Cases v Pallet Qty multiplied by # Of Pallets v Loose Qty Total Cases Shows the total number of cases in the prepacked container. Total Pallets Shows the total number of pallets in the prepacked container. Total Qty Shows the total number of units for all the items in the prepacked container. 4. To pack the unpacked shipment lines, click Next. The Container Build panel is displayed. Tip: If you want to start over on the packing process, click Previous. The Pack Shipment Wizard is refreshed and you can pack the order again. 5. Use the Container Build panel to pack the loose units of the items. The following table describes the actions and fields that make up the Container Build panel: Action Description Close Container When you click Close Container, Sterling Supplier Portal performs the following updates: v The units in the Pack Qty field are packed in the container and the Pack Qty is set to zero. v The Total Loose Units field is set to the value in the Yet to Pack field. Field Description Chapter 20. Pack an Order or a Shipment (Partner Task) 73 Action Description Shipment # Shows the shipment number. Order # Shows the order number. If there are multiple orders in a shipment, Multiple is displayed. Container is a Select one of the following options: Case Pack the loose units in a case. Pallet Pack the loose units on a pallet. The display of the Case and Pallet options is controlled by the choreography your Sponsor defined for the community: v If your Sponsor did not make Packing a mandatory task, you can select either Case or Pallet. v If your Sponsor made Packing a mandatory task and specified that both cases and pallets can be used, you can select either Case or Pallet. v If your Sponsor made Packing a mandatory task and specified that only cases can be used, you can only select Case. v If your Sponsor made Packing a mandatory task and specified that only pallets can be used, you can only select Pallet. Enter Item Enter the identifier of the item that you are packing manually. When you enter an Item ID, the Pack Qty value increases by one and the Yet to Pack value decreases by one. If there are two shipment lines with the same Item ID, pack the first line completely and then pack the other line. Item Shows the name and description of the item that is being packed. UOM Shows the unit of measurement for the item. Total Loose Units Shows the total number of loose units for the item. Yet to Pack Shows the number of loose units that have not been packed in a case or pallet. Pack Qty Shows the number of loose units that are packed in a case or pallet. Packing Instruction Shows the packing instructions for the line item. The packing instructions for the complete order are displayed next to the Close Container button at the header level. If the shipment has multiple orders, the shipping instructions are displayed in a separate row for each order. Total Cases Shows the total number of cases in the prepacked container and the number of cases that were used to pack the loose units. Total Pallets Shows the total number of pallets in the prepacked container and the number of pallets that were used to pack the loose units. Total Qty Shows the total number of units for the order. The total quantity includes the following entries: v All the items in the prepacked container v The cases and pallets that were used to pack the loose units 6. When you are done packing the loose items, click Finish. 74 Sterling Supplier Portal: Partner User Guide Note: You have to pack the complete order or shipment at one time. The packing information cannot be saved. If you close the Pack Shipment Wizard or click Finish without packing the shipment completely, a confirmation message is displayed. Click OK to proceed to the next step without saving the packing information. 7. After you click Finish, the container labels are displayed in PDF format. After you have generated and printed the container labels, the Record Packing and Print Container Labels page is displayed again. 8. To pack more orders or shipments, repeat steps 1 through 7. Pack a Shipment from the Create Shipment Page You can pack a shipment from the Create Shipment page. About this task The Ship PO task is only available on the Order Detail page if your Sponsor specified the ASN in the choreography for your Sterling Supplier Portal community. The following rules apply to packing a shipment: v You must pack the complete order or shipment at one time because the packing information cannot be saved. If you exit the Pack Shipment Wizard, you will have to pack the order or shipment all over again. v You cannot "over pack" items. You cannot exceed the Shipment Line Quantity in a draft shipment. v You cannot change the quantity after you pack a shipment. Procedure To pack a shipment, follow these steps: 1. From the menu bar, click My Documents > Orders. The Search Criteria panel is displayed on the Find Order page. 2. Enter the search criteria and click Search. The Search List panel displays the orders. 3. Select the order that you want to ship and click View Details. You can also click the Order Number hyperlink. 4. On the Order Detail page, click Ship PO. The Create Shipment page is displayed. 5. Use the Containers panel to add information about each container, such as the gross weight. 6. In the Containers panel, click Pack Shipment. This button is only displayed if the shipment is saved as a draft shipment. 7. When the Pack Shipment Wizard opens, you can pack the shipment. For more information about the Pack Shipment Wizard, refer to “Pack an Order from the Home Page” on page 71. 8. After you pack and save a shipment, you can click View Container Details to add additional information for the containers. If your sponsor has configured the following fields in Sterling Supplier Portal, you can enter the fields for each container: v Lot Number v Manufacturing Date Chapter 20. Pack an Order or a Shipment (Partner Task) 75 v Quantity What to do next If you want to reduce the shipped quantity for a shipment, you must reduce the packed quantity before you reduce the shipped quantity. To reduce the packed quantity, follow these steps: 1. Click Remove Containers in the Containers panel of the Create Shipment page. Sterling Supplier Portal resets the packed quantity to zero. 2. You can then reduce the shipped quantity and click Pack Shipment in the Containers panel of the Create Shipment page. 76 Sterling Supplier Portal: Partner User Guide Chapter 21. View the Details of a Container (Partner Task) About this task After you have started packing an order or a shipment, you can view the details of a container in which the items are packed. You can view the number of item units that are packed in cases and pallets. To view the details of a container, follow these steps. Procedure 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel of the Search Criteria screen. From the list of shipments, select the shipment that has already been packed in containers, and click View Details. 4. The Shipment Detail screen is displayed. In the Containers panel, click Container Details. The Container Details dialog box containing the Primary Info panel, Container SCM (Case) panel, and Container SCM (Pallet) panel is displayed. The following table describes the fields that make up the Primary Info panel in the Container Details dialog box: Field Description Shipment # Indicates the shipment number. Customer Indicates the name of the customer. SCAC Indicates the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. Carrier Service Code Indicates the carrier service code of the shipment. The following table describes the fields that make up the Container SCM (Case) panel in the Container Details dialog box: Field Description Item Indicates the name of the item that is packed. The description of the item is also displayed adjacent to the item name. Pack Qty Indicates the packed units of the item in the case. The following table describes the fields that make up the Container SCM (Pallet) panel in the Container Details dialog box: Field Description Item Indicates the name of the item that is packed. Pack Qty Indicates the packed units of the item in the pallet. © Copyright IBM Corp. 2000, 2014 77 78 Sterling Supplier Portal: Partner User Guide Chapter 22. Ship an Order (Partner Task) You can use Sterling Supplier Portal to manage the shipping process for your orders. When you ship an order, you are completing the Advance Shipment Notification (ASN) process for the order. About this task This topic describes the default layout of the Create Shipment page: v The Sponsor might have created the page layout to hide, disable, or change the order of some of the fields. v The Sponsor selects which fields are required. The following rules apply to shipping an order: Ship PO Task The Ship PO task is only available as a Related Task on the Order Detail page if the choreography of the community includes the ASN. Overshipping Your Sponsor can configure the community to allow you to ship a larger quantity than the requested quantity in the order. This feature is referred to as overshipping or an overshipment. If overshipping is allowed for the community, and the first shipment that is created equals the acknowledged quantity, you cannot create a new shipment that contains additional items. Shipping Date Range An order can contain a shipping window that spans multiple days. If the acknowledgment is not a part of the choreography of your community, Sterling Supplier Portal validates the shipping date range against the requested dates the Sponsor specified in the order. Carrier Labels Your Sponsor can configure your community to allow you to generate carrier labels. For these communities, you can only manage one container for each shipment. You can only generate carrier labels for domestic United States shipments. You cannot send shipments to other countries. Sterling Supplier Portal supports carrier labels for Federal Express, United States Postal Service (USPS), and United Parcel Service (UPS). Route Planning An order might require route planning. You must send the shipment for that order to the Sponsor for route planning before you send the order to the Sponsor. If your Sponsor sends you an order that requires route planning, the following buttons are available when you first open the Create Shipment page: v Send Routing Request © Copyright IBM Corp. 2000, 2014 79 v v v v Generate Packing Slip Save Draft Pack Shipment Generate Container Labels When you send the shipment to the Sponsor for route planning, the Sponsor plans the route and updates the carrier information, pickup time, and other shipment attributes. As a best practice, the Sponsor will send the route plan back to you the same day. If you do not receive the route plan by the end of that day, the Routing response for due task is displayed in the Overdue Tasks panel of the Dashboard. You can contact your Sponsor to find out about the route plan for the shipment. When you receive the route plan for the shipment, the fields that the Sponsor changed are automatically updated on the Create Shipment page. For example, if your Sponsor has modified the mode of routing, the Routing field in the Transportation Details panel is automatically updated when you receive the route plan. After you send the shipment for route planning, you cannot modify any field on the Create Shipment page. Packing Containers Your Sponsor can make packing items in cases or pallets a mandatory task for your community. If packing is required, you cannot send a shipment until you perform the following steps: 1. Pack the complete shipment in cases, pallets, or both. 2. Generate the container labels for the cases or pallets. If your Sponsor has not made packing a mandatory task for your community, you cannot perform the packing process or generate container labels. Sterling Supplier Portal provides these additional options for working with shipments: v If you know the Sponsor's Purchase Order number, you can ship the order from the Overview panel of the Dashboard. When you click Ship in the Overview panel of the Dashboard, the Create Shipment page is displayed. v If a draft shipment exists for the order, the Draft Shipment page is displayed when you click Ship in the Dashboard. v If you have created multiple draft shipments for the order, the Draft Shipment List page is displayed when you click Ship in the Dashboard. You can select the shipment that you want to send and click View Details. Procedure To ship an order, follow these steps: 1. From the menu bar, click My Documents > Orders. The Search Criteria - Find Order panel is displayed on the Find Order page. 2. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. 80 Sterling Supplier Portal: Partner User Guide v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. The Search List panel displays the list of orders. 4. Select the order that you want to ship and click View Details. You can also click the Order Number hyperlink. The Order Detail page is displayed. 5. Click Ship PO. The Create Shipment page is displayed. The following table describes the buttons on the Create Shipment page: Button Description Save Draft Save a document in draft form and complete it later. Send Routing Request Send the shipment to your Sponsor for route planning. If this button is enabled, all buttons on the Create Shipment page are disabled except for Save Draft, Generate Packing Slip, and Delete: v When you send the shipment for route planning, the shipment is saved as a draft. The draft shipment contains read-only fields. v If you want to replace this shipment, you can delete the shipment and create a new shipment. v Until you receive the route plan from your Sponsor, the only task you can perform is to generate a packing slip for the shipment. Generate Packing Slip Generate and print a packing slip. Generate Carrier Label Generate and print a carrier label. Regenerate Carrier Label Generate and print an updated carrier label. Reprint Carrier Label Reprint a carrier label. Generate Container Label Generate and print container labels for the cases or pallets that were used to pack the shipment. This button is only available if your Sponsor configured the community to allow you to generate a packing slip. This button is only available if your Sponsor configured the community to allow you to generate carrier labels. The Sponsor also must have completed the carrier integration process with IBM. This button is only available after you have generated a carrier label for the shipment. This button is only available after you have generated a carrier label for the shipment. This button is only available if the following conditions are satisfied: v Your Sponsor configured the community to require you to pack items in cases, pallets, or both. v Your Sponsor configured the community to require you to generate container labels. v The packing is in progress or complete. Chapter 22. Ship an Order (Partner Task) 81 Button Description Send ASN Send the ASN to the Sponsor. When you send the shipment to the Sponsor after you receive the route plan, the draft form of the shipment is deleted and a new shipment is created with the same shipment number. If you changed the quantity in the shipment after packing the shipment, you are notified about this change when you click Send ASN. Delete Delete the draft form of the ASN. This button is only available when you are viewing the current draft of the shipment. The following table describes the fields in the Shipping Information panel on the Create Shipment page: Action Description Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the header level of the corresponding PO. icon indicates notes that were added by In the Notes panel, the the Sponsor at the header level of the PO. icon indicates notes that were added by the Partner at the The header level of the PO. The Sponsor can configure the application to copy the notes from the PO to the shipment. Notes that the Sponsor and Partner added to the PO are displayed in the Notes panel. Field Description Shipment # Shows the default shipment number. This field is required and is automatically generated when you open the Create Shipment page. However, you can enter a new shipment number. icon to open the Sterling as a Service Applications Click the pop-up window, which displays the notes that were added at the header level of the corresponding PO. The following rules apply to shipment numbers: v For a community that uses ANSI X12 EDI, the shipment number can be from 2 to 30 characters. v For a community that uses EDIFACT, the shipment number can be from 1 to 35 characters. v For a community that uses Sterling XML, the shipment number can be from 1 to 40 characters. v If the order that corresponds to this shipment requires route planning, you cannot edit the Shipment #. This field is automatically populated when the shipment is saved as a draft or sent for route planning. 82 Sterling Supplier Portal: Partner User Guide Action Description Customer Shows the name of the customer. Click the Customer hyperlink to view information about the customer. Community Shows the community you are using to work with the Sponsor. Click the Community hyperlink to view information about the community. Shipment On Enter the date and time the shipment will be sent. to select the date and click to select the You can also click time. Note: If you will send this shipment for route planning, the Shipment On field is required. Weight Enter the weight of the order and select the unit of measurement. The following rules apply to specifying the weight: v If you will send the shipment for route planning, the weight is required. v For orders that require route planning, you can only select Kilogram, Ton, or Pounds. v The Weight field is disabled when you resend a shipment that you sent earlier for route planning. Order Delivery Date Enter the date and time the shipment is expected to be delivered. You can also click time. Volume to select the date and click to select the Enter the volume of the order and select the unit of measurement. The following rules apply to specifying the volume: v If you will send the shipment for route planning, the volume is required. v For orders that require route planning, you can only select Gallon, Cubic Feet, or Cubic Meters. v The Volume field is disabled when you resend a shipment that you sent earlier for route planning. Perishable Allowed Select this option if perishable items are allowed in the shipment. Hazmat Allowed Select this option if hazardous items are allowed in the shipment. Drop Ship Shipment Shows whether this is a drop ship shipment. Packing Status Shows the status of the packing process: v Not Started v In Progress v Completed The following table describes the fields in the Transportation Details panel on the Create Shipment page: Field Description # of Cartons Enter the number of cartons included in the shipment. By default, this field shows the number of cartons that were used when you packed the shipment. Chapter 22. Ship an Order (Partner Task) 83 Field Description # of Pallets Enter the number of pallets included in the shipment. By default, this field shows the number of pallets that were used when you packed the shipment. SCAC Enter the Standard Carrier Alpha Code (SCAC), which is a unique code used to identify transportation companies. to select the SCAC from the SCAC and You can also click Carrier Service List page. The SCAC field is disabled when you resend a shipment that you sent earlier for route planning. If you want to generate a carrier label for this shipment, ensure that you enter the same SCAC that your Sponsor configured during the Carrier Integration process. Carrier Service Code Select the carrier service code of the shipment. BOL # Enter the Bill of Lading number for the shipment. Pro # Enter the Progressive (PRO) number for the shipment. Transportation Method Select the mode of transportation. Routing Enter the mode of routing for the shipment. Freight Terms Enter the payment method for the shipment. If your Sponsor configured the community to allow you to generate tracking numbers and carrier labels, Sterling Supplier Portal always uses Prepaid as the freight term, even if you enter Collect. Equipment Type Select the equipment that will be used to deliver the shipment. Routing Attribute Select the Routing Attribute details for the shipment. If your Sponsor configured the community to allow you to generate tracking numbers and carrier labels, the Containers panel is displayed on the Create Shipment page. You can only manage one container for each shipment in this community. The following table describes the fields in the Containers panel: Action Description Remove Containers Delete the selected container. Add/Copy Row Adds a new row: v To add rows, enter the number of rows in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the number of rows in the Add/Copy field, and click Pack Shipment Pack the shipment in containers. The Pack Shipment button is only displayed if the shipment has been saved as a draft. 84 Sterling Supplier Portal: Partner User Guide . Action Description Repack Shipment Pack the shipment again. The Repack Shipment is only displayed if the packing is in progress or complete. View Container Details Opens the View Container Details page, where you can view up to 1000 containers for your shipment. If your sponsor configured the following fields, you can add the entries for each container: v Lot Number v Manufacturing Date v Quantity The View Container Details button is only available if the packing is in progress or complete. Show All Containers Opens the Container Details page, where you can view a list of 30 containers at a time. The Show All Containers button is only displayed if there are more than 30 containers. You can perform the following tasks on the Container Details page: v Modify the container details and click Save. v Select an item and click Remove Containers to delete a container from the shipment. Field Description Container Seq. # Enter the sequence number of the container. Container # Enter the container number. By default, this field shows the container that was used to pack the shipment. Container Type Select the container type. Note: If you are packing the shipment in containers and generating container labels, ensure that you do not change the default container type that is shown here. Seal # Enter the seal number of the container. Height Enter the height of the container. The default value is the height that your Sponsor configured for the default container in this community. Width Enter the width of the container. The default value is the width that your Sponsor configured for the default container in this community. Length Enter the length of the container. The default value is the length that your Sponsor configured for the default container in this community. Size UOM Select the unit of measurement. The default value is the unit of measurement that your Sponsor configured for the default container in this community. Tracking # Shows the tracking number of the container: v If you are allowed to edit this field, you can enter the tracking number for the container. v If this field is read-only, the tracking number is automatically populated when you generate the carrier label. Gross Weight Enter the gross weight of the container. Weight UOM Select the unit of measurement for the gross weight. Chapter 22. Ship an Order (Partner Task) 85 The following table describes the fields in the Ship To panel on the Create Shipment page: Field Description Company Enter the name of the company that is receiving the shipment. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second line of the address, if applicable. Buyer ID Enter the Buyer ID of the company that is receiving the shipment. Phone Enter the phone number of the contact person. The phone number is required if you want to generate a tracking number and print a carrier label. City Enter the city of the company office. State Enter the state or province of the company office. Zip Enter the postal code of the company office. Country Enter the country or region of the company office. Note: You can only generate a carrier label for shipments that are being delivered within the United States. The following table describes the fields in the Ship From panel on the Create Shipment page: Field Description Location ID Select the required Location ID. The ship from locations in the list are based on the locations your Sponsor defined for the community. Company Enter the name of the company that is shipping the freight. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second line of the address, if applicable. Supplier ID Enter the Supplier ID of the company that is shipping the freight. City Enter the city of the company office. State Enter the state or province of the company office. Zip Enter the postal code of the company office. Country Enter the country or region of the company office. Note: You can only generate a carrier label for shipments that are being delivered within the United States. The following table describes the fields and actions in the Line Items panel on the Create Shipment page: 86 Action Description Add More Orders Add orders to the shipment. Remove Lines Delete the selected order line items from the shipment. Sterling Supplier Portal: Partner User Guide Action Description Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the line level of the corresponding PO. You can also click the notes. icon for an Order Line to view these icon indicates notes that were added by In the Notes panel, the the Sponsor at the line level of the PO. icon indicates notes that were added by the Partner at the The line level of the PO. Field Description # Enter the sequence number of the shipment line. Order # Shows the order number. Click the Order # hyperlink to open the Order Detail page, which displays information about the order. Order Date Shows the date the order was placed. Line Identifier Shows the line item identifier. Item Shows the name of the item. If you have configured an item rule to make your Item ID the same as your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor configured the template to display these attributes. Examples of these attributes are Color, Size, Product, General Description, Item ID, and Item Description. Expected Ship Date Shows the expected ship date. Ordered Qty. Shows the ordered quantity. Shipped Qty. Shows the quantity of the items that have shipped. Qty. in Shipment Enter the quantity of the items to be included in the shipment. UOM Shows the unit of measurement for the item. Chapter 22. Ship an Order (Partner Task) 87 Action Description Click to view additional fields in the Line Items panel: Customer Item Shows the name of the item as known to the customer. If you have configured an item rule so that your Item ID is different from your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor configured the template to display these attributes and the Customer ID. Examples of these attributes are Color, Size, Product, General Description, Item ID, and Item Description. UPC Code Shows the Universal Product Code of the item. GTIN Shows the Global Trade Item Number of the item. Product Class Shows the product class of the item. Release # Shows the release number for the shipment. Contract # Shows the contract number for the shipment. Customer # Shows the customer number for the shipment. Add an Order to a Shipment You can use Sterling Supplier Portal to add more orders to a shipment. About this task The Ship PO task is only available as a Related Task on the Order Detail page if the choreography of the community includes the ASN. Procedure To add an order to a shipment, follow these steps: 1. From the menu bar, click My Documents > Orders. The Search Criteria - Find Order panel is displayed on the Find Order page. 2. Enter the search criteria and click Search. The Search List panel displays the list of orders. 3. Select the order you want to ship and click View Details. You can also click the Order Number hyperlink. The Order Detail page is displayed. 4. Click Ship PO. The Create Shipment page is displayed. 5. In the Line Items panel, click Add More Orders. 88 Sterling Supplier Portal: Partner User Guide 6. When the Search Criteria - Find Order page opens, enter the search criteria and click Search. The Search List panel is displayed with a list of orders. If the shipment that corresponds to an order requires route planning, the Search List panel only displays the orders that require route planning. 7. Click for the order you want to add to the shipment. The selected order is added to the shipment. Chapter 22. Ship an Order (Partner Task) 89 90 Sterling Supplier Portal: Partner User Guide Chapter 23. Delete a Draft Shipment (Partner Task) About this task You can delete a shipment that has been saved as a draft. To perform this task, follow these steps. Procedure 1. In the Home screen, click Saved as Draft in the Overview panel. 2. The Drafts screen is displayed. In the Drafts panel, click the link pertaining to the shipment you want to delete. 3. The Create Shipment screen is displayed. Click Delete to delete the draft form of the shipment. Note: v When you delete a draft form of a shipment that was sent for route planning, an update is sent to your Sponsor that route planning is no longer required if you have not received the route plan yet. v When you delete a draft form of the shipment for which you have received the route plan, an update is sent to your Sponsor to delete the corresponding order from the load. v If you receive a route plan for a shipment that has been deleted, the document is rejected. © Copyright IBM Corp. 2000, 2014 91 92 Sterling Supplier Portal: Partner User Guide Chapter 24. Ship From Locations Configure Ship From Locations (Partner Task) Sterling Supplier Portal enables you to configure the Ship From Locations. You can maintain a list of ship from locations. While creating a shipment, based on the community configuration by your Sponsor, a list of ship from locations are available. When you modify the ship from location details, the Sponsor is notified of the change. Sponsors can view the ship from location details of their Partners. Sponsors can also create their version of ship from location list. About this task While creating a community, the Sponsor can set the ship from location option for their Partners to any of the following rules: v You can ship the orders from any location. This will be the default option. v You can ship the orders only from the locations approved by your Sponsor. The approved list of ship from locations is available as a drop-down list in the From Address panel in the Create Shipment screen. If the approved list is not available, you cannot send the Advance Shipment Notice (ASN). v You can ship the orders only from locations uploaded by your Sponsors. You can view the list of ship from locations that are uploaded by your Sponsors. The approved list of ship from locations is available as a drop-down list in the From Address panel in the Create Shipment screen. You can also request your Sponsor to add a new ship from location if required. You can add, modify, and delete the ship from locations that you have configured. Add Ship From Location (Partner Task) Sterling Supplier Portal enables you to add the Ship From Locations. About this task To add the ship from location details, perform the following steps: Procedure 1. In the Sterling Supplier Portal Console, navigate to Setup > Configure Ship From Locations. 2. The Configure Ship From Locations screen is displayed. 3. Click Add. The Add Ship From Location pop-up window is displayed. Enter the appropriate values in the fields and click Save. Note: While modifying a community, if a Sponsor makes any fields of the Ship From Location screen mandatory, then the Partner should ensure that the mandatory fields of the Ship From Location screen are added for all the pre-configured ship from locations also. The following table describes the fields that make up the Add Ship From Location pop-up. © Copyright IBM Corp. 2000, 2014 93 Field Description Location ID * Enter the location ID of the location from where the order is shipped. You can add all the alphanumeric characters, special characters, and symbols except the % symbol. Company Enter the name of the company from which the order is shipped. Supplier ID Enter the identifier of the company from which the order is shipped. First Name Enter the first name of the contact person. Last Name Enter the last name of the contact person. Address Line 1 * Enter the first line of the company address. Address Line 2 Enter the second line of address, if applicable. City * Enter the city in which the contact is located. State Enter the state in which the contact is located. Zip Code * Enter the zip code of the city in which the contact is located. Country * Enter the name of the country in which the contact is located. Phone # Enter the phone number of the contact person. Email Enter the email ID of the contact person. * = Mandatory field Note: You cannot create multiple ship from locations with the same information in the fields such as address line 1, address line 2, city, state, country, and zip code. When a Partner is not a member of the community at the time when the Sponsor uploads the ship from location data, this information is retained by the system for 30 days and is processed when the Partner joins the community. Modify Ship From Location (Partner Task) About this task Sterling Supplier Portal enables a Partner organization to modify its Ship From Locations. To modify the ship from locations, perform the following steps. Procedure 1. In the Sterling Supplier Portal Console, navigate to Setup > Configure Ship From Locations. 2. The Configure Ship From Locations screen is displayed. From the list of ship from locations, select the check box against the Location ID that you want to modify and click Modify. 3. The Modify Ship From Location screen is displayed. Modify the required values in the Location Info panel and click Save. The following table describes the fields that make up the Modify Ship From Location screen: 94 Sterling Supplier Portal: Partner User Guide Field Description Location ID Enter the location ID of the location from where the order is shipped. You can add all the alphanumeric characters, special characters, and symbols except the % symbol. Company Enter the name of the company from which the order is shipped. Supplier ID Enter the identifier of the company from which the order is shipped. First Name Enter the first name of the contact person. Last Name Enter the last name of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second line of address, if applicable. City Enter the city in which the contact is located. State Enter the state in which the contact is located. Zip Code Enter the zip code of the city in which the contact is located. Country Enter the name of the country in which the contact is located. Phone # Enter the phone number of the contact person. Email Enter the e-mail ID of the contact person. Customer Indicates the name of the customer. Customer's Configuration Indicates the Sponsor's version of the ship from location details. Delete Ship From Location (Partner Task) About this task Sterling Supplier Portal enables you to delete a ship from location that you have added. To delete the ship from location details, perform the following steps. Procedure 1. In the Sterling Supplier Portal Console, navigate to Setup > Configure Ship From Locations. 2. The Configure Ship From Locations screen is displayed. From the list of ship from locations, select the check box against the Location ID that you want to delete and click Delete. To delete all the ship from locations at the same time, select the check box against the Location ID field name and click Delete. Note: When you delete a ship from location, the corresponding Sponsor version also gets deleted. Chapter 24. Ship From Locations 95 96 Sterling Supplier Portal: Partner User Guide Chapter 25. View Payment Terms View Payment Terms for New Orders or Change Orders About this task To view the payment terms for a new order or change order, perform the following tasks. Procedure 1. In the Home Page, click New Communications in the Overview Panel. 2. In the New Communications screen: v To view the payment terms for a new order, select the check box against the New PO message whose payment terms you want to view and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding purchase order. The Order Detail screen is displayed. v To view the payment terms for a change order, select the check box against the Change PO message whose payment terms you want to view and click View Details. Alternatively, you can click the Subject hyperlink of the corresponding purchase order. The Change Order Detail screen is displayed. 3. Click the View Payment Terms action to view the Payment Terms screen. View Payment Terms for an Existing Order About this task To view the payment terms for an existing order, perform the following tasks. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the orders whose payment terms you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. The Order Detail screen is displayed. 4. In the Order Detail screen, click the View Payment Terms action to view the Payment Terms screen. View Payment Terms When Acknowledging an Order About this task To view the payment terms while acknowledging an order, perform the following tasks. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the search criteria and click Search. © Copyright IBM Corp. 2000, 2014 97 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the order you want to acknowledge and click View Details. Alternatively, you can click the Order Number hyperlink. 4. The Order Detail screen is displayed, click Ack PO. The Create Acknowledgement screen is displayed. 5. In the Create Acknowledgement screen, click the View Payment Terms action to view the Payment Terms screen. View Payment Terms When Invoicing a Shipment About this task To view the payment terms while invoicing a shipment, perform the following tasks. Procedure 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of shipments. From this list, select the check box against the shipment whose payment terms you want to view and click View Details. Alternatively, you can click the Shipment Number hyperlink. The Shipment Detail screen is displayed. 4. In the Shipment Detail screen, click Create Invoice. The Create Invoice screen is displayed. 5. In the Create Invoice screen, click the View Payment Terms action to view the Payment Terms screen. Note: v If there are multiple orders in the invoice, payment terms for the order with maximum pay by date will be displayed. v If a Sponsor sends the description for the payment term in the PO, then the pay by date field in the Create Invoice screen does not get populated based on payment term. View Payment Terms When Invoicing an Order About this task To view the payment terms when invoicing an order, perform the following tasks. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the order whose payment details you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. The Order Detail screen is displayed. 4. In the Order Detail screen, click Invoice PO.The Create Invoice screen is displayed. 98 Sterling Supplier Portal: Partner User Guide 5. In the Create Invoice screen, click the View Payment Terms action to view the Payment Terms screen. Note: If a Sponsor sends the description for the payment term in the PO, then the pay by date field in the Create Invoice screen does not get populated based on payment term. View Payment Terms for Sent Invoice About this task To view the payment terms for a sent invoice, perform the following tasks. Procedure 1. From the menu bar, navigate to My Documents > Invoices. 2. The Search Criteria - Find Invoice panel is displayed in the Find Invoice screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of invoices. From this list, select the check box against the invoice whose payment terms you want to view and click View Details. Alternatively, you can click the Invoice Number hyperlink. The Invoice Detail screen is displayed. 4. In the Invoice Detail screen, click the View Payment Terms action to view the Payment Terms screen. Payment Terms Screen The Payment Terms screen displays the following: v Payment Term - Indicates the terms type for each payment term sent by the Sponsor in the PO. Note: If a Sponsor sends the description for the payment terms in the PO, then the Payment Term type is always displayed as Basic and the description passed is displayed in the Payment Terms screen. v Payment Due Information: Indicates one or both of the following details: – The date by which the payment is due. – The number of days after invoice date or ship date or delivery date by which the payment is due. v Term Discount Information: Indicates one of the following details: – The date by which the Sponsor should make the payment in order to receive the discount – The number of days after invoice date or ship date or delivery date by which the Sponsor should make the payment in order to receive the discount. – The discount percentage and discount amount. Note: v The Sponsor should send a consolidated list of payment terms while sending Change PO. v The Payments Terms screen displays discount percentage and the discount amount as received in the PO without computing it. Chapter 25. View Payment Terms 99 100 Sterling Supplier Portal: Partner User Guide Chapter 26. View the Payment Details for an Order (Partner Task) You can use Sterling Supplier Portal to view the Payment Detail page for an order. About this task Each payment is made based on one invoice. If there are multiple orders for the invoice, only the first order displays the Payment status. Procedure To view the Payment Detail page, follow these steps: 1. From the menu bar, click My Documents > Orders. The Search Criteria - Find Order panel is displayed on the Find Order page. 2. Enter the search criteria and click Search. The results of the search are displayed in the Search List panel. 3. Select an order and click View Details. You can also click the corresponding Order Number hyperlink. The Order Detail page is displayed. 4. Click View Payments. The Payment Detail page is displayed. The Order Header panel on the Payment Detail page contains the following entries: Field Description Order # Shows the order number. Click the Order Number hyperlink to open the Order Detail page. Req. Ship Date Shows the requested ship date. Status Shows the order status. Order Date Shows the order date. Req. Delv. Date Shows the requested delivery date. Terms Shows the terms of an order. Customer Shows the customer's name. Click the Customer Name hyperlink to open the Customer Detail page. Community Shows the community name. Click the Community Name hyperlink to open the Community Detail page. Order Amount Shows the total cost of the order. The Payment List panel on the Payment Detail page contains the following entries: Field Description Currency Shows the currency of the order. Payment Date Shows the payment date. © Copyright IBM Corp. 2000, 2014 101 Field Description Amount Shows the amount. Type Shows the payment type. Payment Reference # Shows the reference number that was assigned to the payment: v If the payment method used by the Sponsor is Check, the Check Number is displayed. v If the payment method used by the Sponsor is Credit Card, the Credit Card Number is displayed. v If the payment method used by the Sponsor is SWIFT, the Bank Identifier Code (BIC) is displayed. v If the payment method used by the Sponsor is CHIPS, the 3-digit or 4-digit international interbank transaction number is displayed. Invoice # Shows the invoice number. What to do next As an alternative, perform the following steps to view the payment for an order: 1. In the Overview panel of the Dashboard, click the New Communications hyperlink. The New Communications page is displayed. 2. Select the check box for the payment you want to view. You can also click the corresponding Subject hyperlink. The Payment Detail page is displayed. 3. When you are done viewing payment details, you can click View New Communications in the Order Header panel of the Payment Detail page. The New Communications page opens, where you can see all the new communications that were received in the system. 102 Sterling Supplier Portal: Partner User Guide Chapter 27. View Charges and Allowances (Partner Task) You can view the details of charges and allowances from the Order Detail page, Create Invoice page, Invoice Detail page, and Create Acknowledgement page. Procedure To view the charges and allowances from the Order Detail page, perform the following tasks. 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order page. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the orders whose details you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. The Order Detail page is displayed. 4. In the Order Detail page: v Click the header charge amount to view the charge detail in the Charges pop-up window, which provides the lists of header charges associated with the order. v Click the line charge amount to view the charge detail in the Charges pop-up window, which provides the lists of line charges associated with each order line. What to do next To view the charges and allowances from the Create Invoice page, perform the following tasks: 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order page. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the order whose details you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. The Order Detail page is displayed. 4. In the Order Detail page, click Invoice PO. The Create Invoice page is displayed. 5. Alternatively, from the menu bar, navigate to My Documents > Shipments. 6. The Search Criteria - Find Shipment panel is displayed in the Find Shipment page. Enter the search criteria and click Search. 7. The Search List panel is displayed with the list of shipments. From this list, select the check box against the shipment whose details you want to view and click View Details. Alternatively, you can click the Shipment Number hyperlink. The Shipment Detail page is displayed. 8. In the Shipment Detail page, click Create Invoice. The Create Invoice page is displayed. 9. In the Create Invoice page: © Copyright IBM Corp. 2000, 2014 103 v Click the header charge amount to view the charge detail in the Charges pop-up window, which provides the lists of header charges associated with the order. v Click the line charge amount to view the charge detail in the Charges pop-up window, which provides the lists of line charges associated with each order line. Note: The charge and allowance displayed in the Charges pop-up window are recomputed based on the quantity mentioned in the invoice. To view the charges and allowances from the Invoice Detail page, perform the following tasks: 1. From the menu bar, navigate to My Documents > Invoices. 2. The Search Criteria - Find Invoice panel is displayed in the Find Invoice page. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of invoices. From this list, select the check box against the invoice whose details you want to view and click View Details. Alternatively, you can click the Invoice Number hyperlink. The Invoice Detail page is displayed. 4. In the Invoice Detail page: v Click the header charge amount to view the charge detail in the Charges pop-up window, which provides the lists of header charges associated with the order. v Click the line charge amount to view the charge detail in the Charges pop-up window, which provides the lists of line charges associated with each order line. To view the charges and allowances from the Create Acknowledgement page, perform the following tasks: 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order page. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of orders. From this list, select the check box against the orders whose details you want to view and click View Details. Alternatively, you can click the Order Number hyperlink. 4. The Order Detail page is displayed. Click Ack PO. The Create Acknowledgement page is displayed. 5. In the Create Acknowledgement page: v Click the header charge amount to view the charge detail in the Charges pop-up window, which provides the lists of header charges associated with the order. v Click the line charge amount to view the charge detail in the Charges pop-up window, which provides the lists of line charges associated with each order line. The following table describes the fields that make up the Charges page. 104 Field Description Name Indicates the name of the charge or discount. Type Indicates whether the charge is an allowance (associated amount that gets deducted from the order amount) or a charge (associated amount that gets added to the order amount). Sterling Supplier Portal: Partner User Guide Field Description Amount Indicates the charge amount in the currency specified in the order. % Indicates the percentage of unit price provided to the Buyer for a charge or discount. Chapter 27. View Charges and Allowances (Partner Task) 105 106 Sterling Supplier Portal: Partner User Guide Chapter 28. View the Details of a Shipment (Partner Task) You can use Sterling Supplier Portal to search for and view the details of shipments that were created by your Sponsors. About this task If you have resent this shipment, only the latest shipment details are displayed. If you have canceled the shipment, the latest shipment details with a shipped quantity of zero are displayed. In the case of a replaced shipment, the latest shipment details are displayed on the Shipment Detail page. You cannot view the original shipment. If you are an EDI-capable Partner and are registered in a Chargeback Only community, you can only view the Shipment details. You cannot perform any of the related shipment tasks. Procedure To view the details of a shipment that is associated with a particular order, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. Select the check box against the appropriate order and click View Details. 5. The Order Detail page is displayed. Click View Shipments. The Shipment Detail page is displayed, containing the details of the shipment associated with the order you specified. Note: In the Related Task, Viewing the ASN option is available only if it has been included as a part of the choreography. What to do next To view the shipments directly, follow these steps: 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed on the Find Shipment page. Enter the search criteria and click Search. The following table describes the fields and actions that make up the Search Criteria - Find Shipment panel on the Find Shipment page. Action © Copyright IBM Corp. 2000, 2014 Description 107 Favorite Searches Click this to search for a saved search in order to execute it. Save Search Click this to save the current search criteria that you have entered as a favorite search. Delete Current Search This icon is enabled when you are viewing the current saved search. Click this to delete the current saved search criteria. Field Description Shipment # Enter the shipment number to be included in the search. Transportation Method From the drop-down list, select the mode of transportation. Order # Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. Community Enter the community name that is to be included in the search. You can also click to search for a specific Community. Item ID Enter the identifier of the item that is to be included in the search. Item Description Enter the description of the item that is to be included in the search. BOL # Enter the bill of lading number that is to be included in the search. SCAC Enter the carrier type that is to be included in the search. You can also click Shipment Date to search for a specific carrier. Enter the date and time range, on which the shipment that is to be included in the search was created. You can also click to select the date range. You can also click to select the time range. Status From the drop-down list, select the status of the document. For example, select Created to search for shipments that are saved as a draft. Sort Result by From the drop-down list, select the attribute by which the search result should be sorted when displayed in the Search List panel. If you select a value here, the search result in the Search List panel will be sorted in ascending order. To sort the result in descending order, select the Sort in Descending Order check box. If you do not select a value here, the search result in the Search List panel will not be sorted. User-Defined Fields Enter the user-defined fields (UDF) for the shipments you are searching for. You can also select one of the following options: v is: The application searches for the exact field. v starts with: The application searches for user-defined fields that start with the specified value. If the Partner is on-boarded to more than one community, you must select a value in the Community field to select the user-defined fields on the Search Criteria page. Sort in Descending Order 108 Sterling Supplier Portal: Partner User Guide Select this check box to sort the search result in the Search List panel in descending order. Max Records Shows the maximum number of shipments that will be displayed in the Search List panel. You can enter the maximum number of shipments to be displayed as search results. 3. The results of the search are displayed in the Search List panel of the Search Criteria page. From the list of shipments, select the shipment whose details you want to view and click View Details. Alternatively, you can also click the corresponding Shipment Number hyperlink. The Shipment Detail page is displayed. The following table describes the fields and the action that make up the Search List panel on the Search Criteria page. Action Description View Detail Click this to view the Shipment Detail page that displays the shipment details. Field Description Shipment # Shows the shipment number. Click the Shipment Number hyperlink to view the Shipment Detail page, which displays the shipment details. BOL # Shows the bill of lading number of the shipment. Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page, which displays the order details. Note: The Order Number hyperlink is disabled for draft shipments. Customer Shows the name of the customer. Click the Customer hyperlink to view the details of the customer. Community Shows the name of the community to which the Partner belongs. SCAC Shows the name of the shipment carrier service. Shipment Date Shows the date on which the shipment was shipped. Status Shows the current status of the shipment. Click to view the user-defined fields added for a Shipment. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the List page. The following table describes the action that make up the Shipment Detail page. Action Description Generate Packing Slip Click this to generate and print a Packing Slip. Reprint Carrier Label Click this to reprint a Carrier Label. Note: This button is displayed only when a Carrier Label has been generated at least once. The following table describes the fields that make up the Shipping Information panel on the Shipment Detail page. Chapter 28. View the Details of a Shipment (Partner Task) 109 Field Description Shipment # Shows the shipment number. Customer Click this to view the customer details. Community Click this link to view the details of the community. Shipment On Shows the date and time on which the shipment is scheduled to be shipped. Weight Shows the weight of the shipment. Order Delivery Date Shows the date on which the shipment is expected to be delivered. Volume Shows the total volume of the shipment. Perishable Allowed Shows if perishable items are allowed in the shipment. Hazmat Allowed Shows if hazardous items are allowed in the shipment. Drop Ship Shipment Shows whether the shipment is a drop ship shipment or not. Packing Status Shows the status of packing. v Not Packed: Shows that the shipment was not packed before sending it to the Sponsor. v Partially Packed: Shows that the shipment was partially packed before sending it to the Sponsor. v Fully Packed: Shows that the shipment was fully packed before sending it to the Sponsor. User-Defined Fields Shows the user-defined fields added for a shipment at the Shipment header level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed in the Shipment Information panel. The following table describes the fields that make up the Transportation Details panel on the Shipment Detail page. Field Description # of Cartons Shows the total number of cartons included in the shipment. # of Pallets Shows the total number of pallets included in the shipment. SCAC Shows the carrier service used for shipping. Carrier Service Code Shows the carrier service code used for shipping. 110 BOL # Shows the bill of lading number of the shipment. Pro # Shows the progressive number of the shipment. Transportation Method Shows the mode of transportation. Routing Shows the mode of routing. Freight Terms Shows whether the shipment comes under Prepaid or Collect. User-Defined Fields Shows the user-defined fields added for a shipment at the Shipment header level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed in the Transportation Details panel. Equipment Type The Equipment type details provided while sending ASN will be displayed. Routing Attribute The Routing Attribute details provided while sending ASN will be displayed. Sterling Supplier Portal: Partner User Guide The following table describes the fields that make up the Additional Information panel on the Shipment Detail page. Field Description User-Defined Fields Shows the user-defined fields carried over from the Acknowledgement and Order pages. The user-defined fields are displayed only if your Sponsor has configured them to be displayed in the Shipment Details panel. Additional Information Click this hyperlink to view more user-defined fields. The following table describes the fields that make up the Containers panel on the Create Shipment page. If you have generated a tracking number and carrier label for this shipment, the Container panel is displayed. Field Description Container Seq. # Shows the sequence number of the container. Container # Shows the container number. Container Type Shows the container type. Seal # Shows the seal number of the container. Height Shows the height of the container. Length Shows the length of the container. Width Shows the width of the container. Weight Shows the gross weight of the container. Size UOM From the drop-down list, select the unit of measure. Tracking # Shows the tracking number of the container. UOM Shows the unit of measure. Ship To Shows the name, address, and identifier of the of the company to whom the order needs to be shipped. Note: The Buyer ID attribute is the Data Universal Numbering System (DUNS) number for the Sponsor that has been passed in the order XML. If the Buyer ID is not passed in the order, the Sponsor's DUNS number as entered in Sterling B2B Collaboration Network is displayed in the order. Ship From Shows the name, address, and identifier of the of the company from which the order is shipped. Note: The Supplier ID attribute is the Data Universal Numbering System (DUNS) number for the Partner organization. The value for Supplier ID is passed during the shipment and Invoice creation by the Partner. The following table describes the fields that make up the Line Items panel of the Shipment Detail page. Field Description # Shows the sequence number of the line. Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page that displays the order details. Chapter 28. View the Details of a Shipment (Partner Task) 111 Field Description Order Date Shows the date on which the order was placed. Line Identifier Shows the identifier of the line. Item Shows the identifier of the item. If you have configured an item rule such that your Item ID is same as your customer's Item ID, the hover help containing item attributes is displayed when you place your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes to display on Supplier Portal when configuring the corresponding template. Sterling B2B Collaboration Network supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Order Ship Date / Shipping window Shows the order ship date. In case the shipment contains only shipping window orders then the literal will be shown as shipping window. If the shipment contains even one order which is not a shipping window orders then the literal will be shown as order ship date. Customer Item Shows the customer's item. If you have configured an item rule such that your Item ID is different from your customer's Item ID, item attributes are displayed in a hover help when you place your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes and Customer ID to display on Supplier Portal when configuring the corresponding template. If your Sponsor has not selected this configuration, the hover help is not displayed. Sterling B2B Collaboration Network supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Ordered Qty. Shows the ordered quantity. Shipped Qty. Shows the shipped quantity. Note: The value in this field is zero, if the corresponding shipment has been cancelled. Qty. In Shipment Shows the quantity of the items that have been shipped. UOM Shows the Unit of Measure. to view the additional fields in the panel. Following are the Click fields that are displayed: v UPC Code - Shows the Universal Product Code. v GTIN - Shows the Global Trade Item Number. v Product Class - Shows the product class of the item. v Release # - Shows the release number of the shipment. v Contract # - Shows the contract number of the shipment. v User-Defined Fields - Shows the user-defined fields added for a Shipment at the Shipment Line level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Shipment Detail page. 112 Sterling Supplier Portal: Partner User Guide Chapter 29. Resend a Shipment (Partner Task) You can replace a shipment that has already been sent. When replacing the shipment, you can modify all the fields except the shipment number. About this task You can replace a shipment if the following conditions are fulfilled: v Your Sponsor has configured the community so that you are allowed to resend the shipment. v The shipment has not been invoiced completely or partially. Procedure To resend shipments that are associated with an order, follow these steps. 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. Select the check box for the appropriate order and click View Details. Alternately, click the Order Number hyperlink to view the order details. 4. The Order Detail screen is displayed. Click View Shipments. Note: In the Related Task, the View Shipments option is available only if your Sponsor has included it as a part of the choreography for the community. 5. The Shipment Detail screen is displayed, containing the details of the shipment associated with the order you specified. Click the Resend ASN related task. 6. The Resend Shipment screen is displayed. Enter the appropriate values in the fields, and click Resend ASN. What to do next To resend a shipment directly, follow these steps: 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed on the Find Shipment screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel on the Search Criteria screen. From the list of shipments displayed, select the shipment that you want to resend and click View Details. Alternatively, you can also click the corresponding Shipment Number hyperlink. 4. The Shipment Detail screen is displayed. Click the Resend ASN related task. 5. The Resend Shipment screen is displayed. Enter the appropriate values in the fields, and click Resend ASN. Notes: v The Shipment # field in the Shipping Information panel of the Resend Shipment screen is a read-only field. You cannot edit the value in the field. v You cannot resend a shipment that has been canceled. © Copyright IBM Corp. 2000, 2014 113 v You cannot resend a shipment if the corresponding order has been invoiced completely or partially. v You cannot send a shipment for route planning when resending the shipment if it corresponds to an order that requires route planning. v If you have sent the earlier shipment for route planning, the Weight, Volume, and SCAC fields are disabled on the Resend Shipment screen. The Generate Carrier Label, Regenerate Carrier Label, and Reprint Carrier Label buttons are also not displayed on the Resend Shipment screen. v If you want to reduce the shipped quantity for a shipment that has been packed and sent, you must reduce the packed quantity before you reduce the shipped quantity. To reduce the packed quantity, click Remove Containers in the Containers panel of the Resend Shipment screen. Sterling Supplier Portal will reset the packed quantity to zero. You can then reduce the shipped quantity and click Pack Shipment in the Containers panel of the Resend Shipment screen. v If your sponsor did not make packing a mandatory task when it set up the community, you will not be able to perform packing or generate container labels. v Your sponsor can modify the community to which you belong. If the sponsor changes the profile for the ship from location, you might not be able to resend a shipment that you created before the sponsor updated the community. Instead, you have to cancel the shipment and then send a new shipment. 114 Sterling Supplier Portal: Partner User Guide Chapter 30. Cancel a Shipment (Partner Task) About this task You can cancel a shipment if it has not been invoiced, and send it again with a new shipment number. A shipment can be cancelled only if this shipment belongs to the community for which your Sponsor has allowed you to cancel a shipment. To cancel shipments associated with an order, follow these steps. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. Select the check box against the appropriate order and click View Details. Alternately, click the Order Number hyperlink to view the order details. 4. The Order Detail screen is displayed. Click View Shipments. Note: In the Related Task, the View Shipments option is available only if your Sponsor has included it as a part of the choreography for the community. 5. The Shipment Detail screen is displayed, containing the details of the shipment associated with the order you specified. Click the Cancel ASN related task. 6. A message asking for confirmation is displayed. Click OK to cancel the shipment. What to do next To cancel the shipments directly: 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel in the Search Criteria screen. From the list of shipments displayed, select the shipment that you want to cancel and click View Details. Alternatively, you can also click the corresponding Shipment Number hyperlink. 4. The Shipment Detail screen is displayed. Click Cancel ASN related task. 5. A message asking for confirmation is displayed. Click OK to cancel the shipment. Note: v You cannot resend a cancelled shipment. Instead, you will need to create a new shipment. v You cannot cancel a shipment if the corresponding order has been invoiced completely or partially. v When a shipment is cancelled, the status of the shipment is Cancelled and the status of the order goes back to the earlier status based on the choreography selected for the community, by your Sponsor. v When a shipment that was sent for route planning is cancelled, a request is sent to your Sponsor to remove the shipment from the load planned for it. © Copyright IBM Corp. 2000, 2014 115 v When a shipment that has already been packed and shipped is cancelled, the containers are also deleted from the shipment. 116 Sterling Supplier Portal: Partner User Guide Chapter 31. Invoices Send an Invoice for an Order (Partner Task) You can send an invoice for an order to your sponsor. This feature is available if your Sponsor selected Invoices in the choreography for your community. About this task This topic describes the default layout of the Create Invoice and Invoice Detail pages: v The Sponsor might have created the invoice layout to hide, disable, or change the order of some of the fields. v The Sponsor selects which fields are required. The following rules apply to sending an invoice for an order: v The Invoice PO task is only available as a Related Task if the choreography of the community includes Invoices. v The Invoice PO task is not available until the order has been shipped (either partially or completely). Tip: If you know the Sponsor's Purchase Order number, you can send the invoice for the order directly from the Overview panel of the Dashboard. Procedure To send the invoice for an order to a Sponsor, follow these steps: 1. From the menu bar, click My Documents > Orders. The Find Order page opens. 2. In the Search Criteria - Find Order panel, enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. The Search List panel is displayed with the list of orders. 4. Select the order and click View Details. You can also click the Order Number hyperlink. The Order Detail page is displayed. 5. Click Invoice PO. The Create Invoice page is displayed and shows the order lines that have been shipped. 6. Enter the appropriate values in the fields and click Send Invoice to send the invoice to the Sponsor. The following table describes the fields in the Invoice Header panel on the Create Invoice page: Action Description View Payment Terms Opens the Payment Terms page, which displays the payment terms for the order. © Copyright IBM Corp. 2000, 2014 117 Action Description Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the header level of the corresponding PO. icon indicates notes that were added by In the Notes panel, the the Sponsor at the header level of the PO. icon indicates notes that were added by the Partner at the The header level of the PO. The Sponsor can configure the application to copy the notes from the PO to the invoice. Notes that the Sponsor and Partner added to the PO are displayed in the Notes panel. Field Description Invoice # Enter the invoice number. This field is required. icon to open the Sterling as a Service Applications Click the pop-up window, which displays the notes that were added at the header level of the corresponding PO. Invoice Date Enter the date of the invoice. You can also click Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page, which displays the details for the selected order. Order Date Shows the date the order was created. Invoice Type Select the type of invoice. Pay by Date Enter the date by which the Sponsor has to make the payment. You can also click to select the date. to select the date. If payment terms for the order exist, Sterling Supplier Portal automatically calculates and displays the Pay By Date. Tax Exempt Shows whether the order is exempt from taxes. Buyer Tax ID Shows the Tax identifier of the Sponsor (Buyer). By default, the Buyer Tax ID is submitted in the order. You can modify this value if your Sponsor configured the Buyer Tax ID as an editable value for the community. Supplier Tax ID Shows the Tax identifier of the Partner (Supplier). When you send an invoice for the first time, you must enter the Supplier Tax ID. By default, subsequent invoices use the Supplier Tax ID from the first invoice. Release # Shows the release number of the order. Community Shows the community that is associated with the Purchase Order. Click the Community hyperlink to view the business rules that the Sponsor defined for the community. Customer 118 Sterling Supplier Portal: Partner User Guide Shows the name of the customer. Click the Customer hyperlink to view information about this organization. Action Description Header Charge Shows the total amount of the invoice, in the currency that was specified in the order. Click the value of the header charge to open the Charges page, which displays the charge name and value. If the order status is Partially Invoiced, the header-level charges are not included in the invoice that is created for the order. The following table describes the fields in the Remit To panel on the Invoice Detail page: Field Description Company Enter the name of the company that will be paid for the invoice. Supplier ID Enter the Supplier ID of the company that will be paid for the invoice. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second address line, if applicable. City Enter the city of the company office. State Enter the state or province of the company office. Zip Enter the postal code of the company office. Country Enter the country or region of the company office. The following table describes the fields in the Bill To panel on the Invoice Detail page: Field Description Company Enter the name of the Sponsor company that will be billed for the invoice. Buyer ID Enter the Buyer ID of the company that will be billed for the invoice. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second address line, if applicable. City Enter the city of the company office. State Enter the state or province of the company office. Zip Enter the postal code of the company office. Country Enter the country or region of the company office. The following table describes the fields and actions in the Line Items panel on the Invoice Detail page: Action Description Remove Lines Select the order line that you want to delete and click Remove Lines. Chapter 31. Invoices 119 Action Description Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the line level of the corresponding PO. You can also click the notes. icon for an Order Line to view these icon indicates notes that were added by In the Notes panel, the the Sponsor at the line level of the PO. icon indicates notes that were added by the Partner at the The line level of the PO. The Sponsor can configure the application to copy the notes from the PO to the invoice. Notes that the Sponsor and Partner added to the PO are displayed in the Notes panel. Field Description Line Identifier Shows the line item identifier. Item Shows the name of the item. If you have configured an item rule to make your Item ID the same as your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. Ordered Qty. Shows the ordered quantity of the item. Shipped Qty. Shows the quantity of the items that have shipped. Invoiced Qty. Shows the quantity of the items that were billed in an invoice. Qty. in Invoice Enter the total quantity of the items that will be included in an invoice. UOM Shows the unit of measurement for the quantity. Unit Price Shows the unit price of the item, in the currency that was specified in the order. If you changed the unit price of the item when you acknowledged the order, the acknowledged price is displayed. Tax Name Select the tax you want to apply to this line item. When you add a tax to an invoice line, the tax name is required. You can only edit the tax name from the Line Items panel if a single tax is assigned to this line. To add multiple taxes, click the Add/Copy Taxes hyperlink to open the Sterling as a Service Applications pop-up window. You can define additional tax entries. 120 Sterling Supplier Portal: Partner User Guide Action Description Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. On the Line Items panel, you can select a new value if there is a single tax for this line. If you enter more than 30 characters, the Tax Jurisdiction field in the Line items panel will not display the entire entry. You can click the Tax Jurisdiction field and use the arrow keys on your keyboard to scroll through all the characters in the entry. You can also click the Add/Copy Taxes hyperlink to view the tax jurisdiction. Tax % Enter the percentage of the tax. When you add a tax to an invoice line, the percentage is required. You can only edit the tax percentage from the Line Items panel if a single tax is assigned to this line. If multiple taxes are assigned to this line, click the Add/Copy Taxes hyperlink to open the Sterling as a Service Applications pop-up window. You can delete the existing tax and add it again with a new tax percentage. Line Charges Shows the charge for the order line, in the currency that was specified in the order. Click the value of the line charge to open the Charges page, which displays the charge name and its value. If the order line status is Partially Invoiced, the line-level charges are not included for the invoice that is created for the order. Line Total Shows the total amount of the order line, in the currency that was specified in the order. If you entered a different price when you acknowledged the order, the line total is calculated as the sum of (invoiced quantity x acknowledged price) + tax amount for this line. Click to view the additional fields in the Line Items panel: Customer Item Shows the name of the item as known to the customer. If you have configured an item rule so that your Item ID is different from your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes and the Customer ID. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. UPC Code Shows the Universal Product Code of the item. GTIN Shows the Global Trade Item Number of the item. Product Class Shows the product class of the item. Chapter 31. Invoices 121 The following table describes the fields and actions in the Taxes panel on the Invoice Detail page: Action Description Add/Copy Row Adds a new row: v To add rows, enter the number of rows in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the number of rows in the Add/Copy field, and click Field Description Tax Name Select the name of the tax. Tax % Enter the tax percentage. Category Select the tax category. . If the Category is not displayed, then it is no longer supported for this community. Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. Amount Enter the total tax amount, in the currency that was specified in the order. The following table describes the fields and actions in the Charges and Allowances panel on the Invoice Detail page: Action Add/Copy Row Description Adds a new row: v To add rows, enter the number of rows in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the quantity in the Add/Copy field, and click . Field Description Charge Name Select the charge. The charge description is displayed in parentheses. Reason Code Enter the reason code for the charge. Category Select the charge category. Amount Enter the total amount of the charges, in the currency that was specified in the order. The following table describes the fields and the action in the Invoice Totals panel on the Invoice Detail page: 122 Action Description Calculate Total Click Calculate Total to recalculate the total amount if any changes were made to the Total Tax or Terms Discount fields. Field Description Item Invoice Total Shows the item invoice total. Total Supplier Charges Shows the total amount that your organization is charging to the Sponsor. Sterling Supplier Portal: Partner User Guide Action Description Total Charges Shows the total charges. Total Tax Shows the total tax amount. Terms Discount Shows the terms of the discount. Total Amount Shows the total amount of the order. If you entered a different price when you acknowledged the order, the total amount is calculated as the sum of (invoiced quantity x acknowledged price) for all the lines. Adding Multiple Taxes to an Invoice Line You can assign multiple taxes to an invoice line. This feature is available if your Sponsor selected Invoices in the choreography for your community. About this task This topic describes the default layout of the Create Invoice page: v The Sponsor might have created the invoice layout to hide, disable, or change the order of some of the fields. v The Sponsor selects which fields are required. The following rules apply to adding multiple taxes to an invoice line: v The Invoice PO task is only available as a Related Task if the choreography of the community includes Invoices. v The Invoice PO task is not available until the order has been shipped (either partially or completely). This rule applies when the choreography of the community includes Shipments. v The Create Invoice page only displays the order lines that have been shipped. This rule applies when the choreography of the community includes Shipments. Procedure To add multiple taxes to an invoice line, follow these steps: 1. From the menu bar, click My Documents > Orders. The Search Criteria - Find Order panel is displayed on the Find Order page. 2. Enter the search criteria and click Search. The Search List panel is displayed with the list of orders. 3. Select the order and click View Details. You can also click the corresponding Order Number hyperlink. 4. On the Order Detail page, click Invoice PO. The Create Invoice page is displayed. 5. Click the Add/Copy Taxes hyperlink for the invoice line where you want to add additional taxes. The Sterling as a Service Applications pop-up window is displayed. The following table describes the fields and the action in the Taxes panel in the Sterling as a Service Applications pop-up window. Action Description Chapter 31. Invoices 123 Click this icon to delete the corresponding tax. You have the following options: v Click OK to delete this tax from all invoice lines that contain this tax. v Click Cancel to only delete this tax from the corresponding invoice line. Note: You cannot cancel this pop-up window without deleting a tax. To exit this pop-up window, you must click OK, Cancel, or the Close (X) icon in the upper right corner of the pop-up window. However, if you click the Close icon, the tax is still deleted from the corresponding invoice line. Field Description Tax Name Shows the type of tax. Tax Jurisdiction Shows the tax jurisdiction. You can also use this field to display the Tax Law Reference. Tax % Shows the percentage of the tax. Amount Shows the total amount of tax on the item, in the currency specified in the order. The following table describes the fields and the action in the Enter Tax panel in the Sterling as a Service Applications pop-up window. Action Description Add Click Add to define the tax for the line items. When you are done defining the tax, you have the following options: OK Applies the tax to all invoice lines in the invoice. If you add a new tax and other invoice lines have a tax with the same name, Sterling Supplier Portal replaces the tax jurisdiction and tax percentage in the other invoice lines with the values from the new tax. Cancel Only applies this tax to the corresponding invoice line. Note: You cannot cancel this pop-up window without adding a tax. To exit this pop-up window, you must click OK, Cancel, or the Close (X) icon in the upper right corner of the pop-up window. However, if you click the Close icon, the tax is still added to the corresponding invoice line. After you add a tax, you cannot modify the values. You must delete the tax and add it again with the new values. Tax Name Select the tax you want to apply to this line item. The tax name is required. You cannot add the same tax more than once to an invoice line. After you select a tax, the name no longer appears in the Tax Name list. 124 Sterling Supplier Portal: Partner User Guide Action Description Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. If you enter more than 30 characters, the Tax Jurisdiction field will not display the entire entry. You can click the Tax Jurisdiction field and use the arrow keys on your keyboard to scroll through all the characters in the entry. You can also click the Add/Copy Taxes hyperlink to view the tax jurisdiction. Tax % Enter the percentage of the tax. The percentage is required. Send an Invoice for a Shipment (Partner Task) You can send an invoice for a shipment to your sponsor. This feature is available if your Sponsor selected Invoices in the choreography for your community. About this task This topic describes the default layout of the Create Invoice page: v The Sponsor might have created the invoice layout to hide, disable, or change the order of some of the fields. v The Sponsor selects which fields are required. Tip: If you know the Sponsor's Purchase Order number, you can submit an invoice for a shipment directly from the Overview panel of the Dashboard. Procedure To send an invoice for a shipment, follow these steps: 1. From the menu bar, click My Documents > Shipments. The Find Shipment page opens. 2. In the Search Criteria - Find Shipment panel, enter the search criteria and click Search. The Search List panel is displayed with the list of shipments. 3. Select the shipment and click View Details. You can also click the Shipment Number hyperlink. The Shipment Detail page is displayed. 4. Click Create Invoice. The page that opens depends on whether the shipment contains more than one eligible order for the invoice: Single Order If the shipment contains only one eligible order for an invoice, the Create Invoice page opens. Multiple Orders If the business rule Invoice should contain lines only from single order is selected, the Select an Order to be Invoiced page opens. This page lists the orders for which you can submit an invoice. For each order, the Select an Order to be Invoiced page displays the following information: Order # Shows the Customer PO number. Order Ship Date or Shipping Window Chapter 31. Invoices 125 Shows the expected ship date of the order. If the shipment only contains shipping window orders, the field is called Shipping Window. If the shipment contains at least one order that is not a shipping window order, the field is called Order Ship Date. Status Shows the Order Status. Select one of the orders in the list to open the Create Invoice page. The Create Invoice page displays the lines from the order you selected. 5. Define the invoice settings on the Create Invoice page. The following table describes the fields in the Invoice Header panel on the Create Invoice page: Action Description View Payment Terms Opens the Payment Terms page, which displays the payment terms for the orders in the shipment. Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the header level of the corresponding PO. icon indicates notes that were added by In the Notes panel, the the Sponsor at the header level of the PO. icon indicates notes that were added by the Partner at the The header level of the PO. The Sponsor can configure the application to copy the notes from the PO to the invoice. Notes that the Sponsor and Partner added to the PO are displayed in the Notes panel. Field Description Invoice # Enter the invoice number. This field is required. icon to open the Sterling as a Service Applications Click the pop-up window, which displays the notes that were added at the header level of the corresponding PO. Invoice Date Enter the date of the invoice. You can also click Invoice Type Select the type of invoice. Pay by Date Enter the date by which the Sponsor has to make the payment. You can also click to select the date. to select the date. If payment terms for the order exist, Sterling Supplier Portal automatically calculates and displays the Pay by Date. Tax Exempt Shows whether the order is exempt from taxes. Buyer Tax ID Shows the Tax identifier of the Sponsor (Buyer). By default, the Buyer Tax ID is submitted in the order. You can modify this value if your Sponsor configured the Buyer Tax ID as an editable value for the community. 126 Sterling Supplier Portal: Partner User Guide Supplier Tax ID Shows the Tax identifier of the Partner (Supplier). When you send an invoice for the first time, you must enter the Supplier Tax ID. By default, subsequent invoices use the Supplier Tax ID from the first invoice. Release # Shows the release number of the order. Community Shows the community that is associated with the Purchase Order. Click the Community hyperlink to view the business rules that the Sponsor defined for the community. Customer Shows the name of the customer. Click the Customer hyperlink to view information about this organization. Header Charge Shows the total amount of the invoice, in the currency that was specified in the order. Click the value of the header charge to open the Charges page, which displays the charge name and value. The following table describes the fields and the action in the Shipment Information panel on the Create Invoice page: Action Description Shipment Address Click Shipment Address to view the address details for the Ship To and Ship From locations. Field Description Shipment # Shows the shipment number. Click the Shipment Number hyperlink to open the Shipment Detail page, which displays details about the shipment. Shipment On Shows the date the shipment is scheduled to depart after the pickup. Pro # Shows the Progressive (PRO) number of the shipment. Transportation Method Shows the transportation mode, such as Truckload or Rail. SCAC Enter the Standard Carrier Alpha Code (SCAC), which is a unique code used to identify transportation companies. Carrier Service Code Shows the carrier service code. Routing Shows the mode of routing. The following table describes the fields and the action in the Remit To panel on the Create Invoice page: Field Description Company Enter the name of the company that will be paid for the invoice. Supplier ID Enter the Supplier ID of the company that will be paid for the invoice. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second address line, if applicable. City Enter the city of the company office. State Enter the state or province of the company office. Chapter 31. Invoices 127 Field Description Zip Enter the postal code of the company office. Country Enter the country or region of the company office. The following table describes the fields and the action in the Bill To panel on the Create Invoice page: Field Description Company Enter the name of the Sponsor company that will be billed for the invoice. Buyer ID Enter the Buyer ID of the company that will be billed for the invoice. First Name Enter the given name (first name) of the contact person. Last Name Enter the family name (last name) of the contact person. Address Line 1 Enter the first line of the company address. Address Line 2 Enter the second address line, if applicable. City Enter the city of the company office. State Enter the state or province of the company office. Zip Enter the postal code of the company office. Country Enter the country or region of the company office. The following table describes the fields and the action in the Line Items panel on the Create Invoice page: Action Description Remove Lines Select the order line that you want to delete and click Remove Lines. Notes Opens a Sterling as a Service Applications pop-up window, which displays the notes that were added at the line level of the corresponding PO. You can also click the notes. icon for an Order Line to view these icon indicates notes that were added by In the Notes panel, the the Sponsor at the line level of the PO. icon indicates notes that were added by the Partner at the The line level of the PO. The Sponsor can configure the application to copy the notes from the PO to the invoice. Notes that the Sponsor and Partner added to the PO are displayed in the Notes panel. 128 Field Description Line Identifier Shows the line item identifier. Order # Shows the order number. Click the Order Number hyperlink to open the Order Detail page, which displays information about the order. Sterling Supplier Portal: Partner User Guide Item Shows the name of the item. If you have configured an item rule to make your Item ID the same as your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. Ordered Qty. Shows the ordered quantity of the item. Shipped Qty. Shows the quantity of the items that have shipped. Invoiced Qty. Shows the quantity of the items that were billed in an invoice. Qty. in Invoice Enter the total quantity of the items that will be included in an invoice. UOM Shows the unit of measurement for the quantity. Tax Name Select the tax you want to apply to this line item. When you add a tax to an invoice line, the tax name is required. You can only edit the tax name from the Line Items panel if a single tax is assigned to this line. If multiple taxes have been applied to this line, click the Add/Copy Taxes hyperlink to open the Sterling as a Service Applications pop-up window. You can delete the corresponding tax and add it again with a new name. Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. On the Line Items panel, you can select a new value if there is a single tax for this line. If multiple taxes have been applied to this line, click the Add/Copy Taxes hyperlink to open the Sterling as a Service Applications pop-up window. You can delete the corresponding tax and add it again with a new tax jurisdiction. If you enter more than 30 characters, the Tax Jurisdiction field in the Line items panel will not display the entire entry. You can click the Tax Jurisdiction field and use the arrow keys on your keyboard to scroll through all the characters in the entry. You can also click the Add/Copy Taxes hyperlink to view the tax jurisdiction. Tax % Enter the percentage of the tax. When you add a tax to an invoice line, the percentage is required. You can only edit the tax percentage from the Line Items panel if a single tax is assigned to this line. If multiple taxes are assigned to this line, click the Add/Copy Taxes hyperlink to open the Sterling as a Service Applications pop-up window. You can delete the existing tax and add it again with a new tax percentage. Line Charges Shows the charge for the order line, in the currency that was specified in the order. Click the value of the line charge to open the Charges page, which displays the charge name and its value. Chapter 31. Invoices 129 Unit Price Shows the unit price of the item, in the currency specified in the order. If you entered a different price when you acknowledged the order, the acknowledged price is displayed as the unit price. Click to view the additional fields in the Line Items panel: Line Total Shows the total amount of the order line, in the currency that was specified in the order. If you entered a different price when you acknowledged the order, the line total is calculated as the sum of (invoiced quantity x acknowledged price) + tax amount for this line. Customer Item Shows the name of the item as known to the customer. If you have configured an item rule so that your Item ID is different from your customer's Item ID, hover help is displayed when you place your mouse over the icon for this field. The hover help displays the item attributes if your Sponsor has configured the template to display these attributes and the Customer ID. Examples of these attributes are Color, Size, Product, Sub Product, General Description, Item ID, and Item Description. UPC Code Shows the Universal Product Code of the item. GTIN Shows the Global Trade Item Number of the item. Product Class Shows the product class of the item. The following table describes the fields and the action in the Taxes panel on the Create Invoice page: Action Description Add/Copy Row Adds a new row: v To add rows, enter the number of rows in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the number of rows in the Add/Copy field, and click Field Description Tax Name Select the name of the tax. Tax % Enter the tax percentage. Category Select the tax category. . If the Category is not displayed, then it is no longer supported for this community. 130 Sterling Supplier Portal: Partner User Guide Action Description Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. Amount Enter the total tax amount, in the currency that was specified in the order. The following table describes the fields and the action in the Charges and Allowances panel on the Create Invoice page: Action Description Add/Copy Row Adds a new row: v To add rows, enter the number of rows in the Add/Copy field and click . v To copy a row, select the line that you want to copy and click . v To copy multiple records, select the lines that you want to copy, enter the quantity in the Add/Copy field, and click . Field Description Charge Name Select the charge. The charge description is displayed in parentheses. Reason Code Enter the reason code for the charge. Category Select the charge category. Amount Enter the total amount of the charges, in the currency that was specified in the order. The following table describes the fields and the action in the Invoice Totals panel on the Create Invoice page: Action Description Calculate Total Click Calculate Total to recalculate the total amount if any changes were made to the Total Tax or Terms Discount fields. Field Description Item Invoice Total Shows the item invoice total. Total Supplier Charges Shows the total amount that your organization is charging to the Sponsor. Total Charges Shows the total charges. Total Tax Shows the total tax amount. Terms Discount Shows the terms of the discount. Order Amount Shows the total amount of the order. If you entered a different price when you acknowledged the order, the total amount is calculated as the sum of (invoiced quantity x acknowledged price) for all the lines. 6. When you are done defining the invoice settings, click Send Invoice to submit the shipment invoice to the Sponsor What to do next If you try to submit an invoice for a shipment that contains multiple orders, you might receive the following error: Community is configured to accept single order invoice Chapter 31. Invoices 131 If you receive this error, use the following workflow: 1. Delete all the orders except one from the shipment. 2. Submit an invoice for that order. 3. Create a separate invoice for each order, until you have submitted an invoice for all the orders. Adding Multiple Taxes to an Invoice Line in a Shipment Invoice You can assign multiple taxes to an invoice line in a shipment invoice. This feature is available if your Sponsor selected Invoices in the choreography for your community. About this task This topic describes the default layout of the Create Invoice page: v The Sponsor might have created the invoice layout to hide, disable, or change the order of some of the fields. v The Sponsor selects which fields are required. The Invoice PO task is only available as a Related Task if the choreography of the community includes Invoices. Procedure To add multiple taxes to an invoice line, follow these steps: 1. From the menu bar, click My Documents > Shipments. The Search Criteria Find Shipment panel is displayed on the Find Shipment page. 2. Enter the search criteria and click Search. The Search List panel is displayed with the list of shipments. 3. Select the shipment and click View Details. You can also click the corresponding Shipment Number hyperlink. 4. On the Shipment Detail page, click Create Invoice. The Create Invoice page is displayed. 5. Click the Add/Copy Taxes hyperlink for the invoice line where you want to add additional taxes. The Sterling as a Service Applications pop-up window is displayed. The following table describes the fields and the action in the Taxes panel in the Sterling as a Service Applications pop-up window. Action Description Click this icon to delete the corresponding tax. You have the following options: v Click OK to delete this tax from all invoice lines that contain this tax. v Click Cancel to only delete this tax from the corresponding invoice line. Note: You cannot cancel this pop-up window without deleting a tax. To exit this pop-up window, you must click OK, Cancel, or the Close (X) icon in the upper right corner of the pop-up window. However, if you click the Close icon, the tax is still deleted from the corresponding invoice line. 132 Sterling Supplier Portal: Partner User Guide Field Description Tax Name Shows the type of tax. Tax Jurisdiction Shows the tax jurisdiction. You can also use this field to display the Tax Law Reference. Tax % Shows the percentage of the tax. Amount Shows the total amount of tax on the item, in the currency specified in the order. The following table describes the fields and the action in the Enter Tax panel in the Sterling as a Service Applications pop-up window. Action Description Add Click Add to define the tax for the line items. When you are done defining the tax, you have the following options: OK Applies the tax to all invoice lines in the invoice. If you add a new tax and other invoice lines have a tax with the same name, Sterling Supplier Portal replaces the tax jurisdiction and tax percentage in the other invoice lines with the values from the new tax. Cancel Only applies this tax to the corresponding invoice line. Note: You cannot cancel this pop-up window without adding a tax. To exit this pop-up window, you must click OK, Cancel, or the Close (X) icon in the upper right corner of the pop-up window. However, if you click the Close icon, the tax is still added to the corresponding invoice line. After you add a tax, you cannot modify the values. You must delete the tax and add it again with the new values. Tax Name Select the tax you want to apply to this line item. The tax name is required. You cannot add the same tax more than once to an invoice line. After you select a tax, the name no longer appears in the Tax Name list. Tax Jurisdiction Enter the tax jurisdiction. You can also use this field to display the Tax Law Reference. If you enter more than 30 characters, the Tax Jurisdiction field will not display the entire entry. You can click the Tax Jurisdiction field and use the arrow keys on your keyboard to scroll through all the characters in the entry. You can also click the Add/Copy Taxes hyperlink to view the tax jurisdiction. Tax % Enter the percentage of the tax. The percentage is required. View the Details of an Invoice (Partner Task) You can search for invoices and view the invoice details. You can only select Invoice as a Related Task if your Sponsor selected the Invoice in the choreography for your community. Chapter 31. Invoices 133 About this task If you are an EDI-capable Partner and are registered to a Chargeback Only community, you can only view the Invoice details. You cannot perform any of the related invoicing tasks. Procedure To view the details of an invoice that is associated with an order, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. Select an order and click View Details. 5. The Order Detail page is displayed. Click View Invoices. The Invoice Detail page is displayed, along with details of the invoice associated with the order that you specified. What to do next To view the details of an invoice associated with a particular shipment: 1. From the menu bar, click My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed on the Find Shipment page. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of shipments. Select the check box against the shipment for which you want to view the invoice, and click View Details. Alternatively, you can click the corresponding Shipment Number hyperlink. 4. The Shipment Detail page is displayed. Click View Invoices. The Invoice Detail page is displayed. You can also view the invoices directly: 1. From the menu bar, navigate to My Documents > Invoices. 2. The Search Criteria - Find Invoice panel is displayed on the Find Invoice page. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. From the list of invoices displayed, select the invoice whose details you want to view and click View Details. Alternatively, you can also click the Invoice Number hyperlink. The Invoice Detail page is displayed. The following table describes the fields and actions that make up the Search Criteria - Find Invoice panel on the Find Invoice page. 134 Action Description Favorite Searches Click this to search for a saved search that is to be executed. Save Search Click this to save the current search as a favorite search. Sterling Supplier Portal: Partner User Guide Action Description Delete Current Search This icon is enabled when you are viewing the current saved search. Click this to delete the current saved search criteria. Field Description Invoice # Enter the invoice number to be included in the search. Order # Enter the order number you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. Invoice Date Enter the invoice date range to be included in the search. You can also click Payment Due Date Enter the payment due date range to be included in the search. You can also click Community to select the date range. to select the date range. Enter the community to be included in the search. You can also click to search the specific community. Shipment # Enter the shipment number to be included in the search. User-Defined Fields Enter the user-defined fields (UDF) you want to search for. You can also select one of the following options: v is: The application searches for the exact user-defined field value. v starts with: The application searches for the user-defined fields that start with the specified value. If the Partner belongs to more than one community, you must select a Community to view the user-defined fields on the Search Criteria page. Sort Result by From the drop-down list, select the attribute by which the search result should be sorted when displayed in the Search List panel. If you select a value here, the search result in the Search List panel will be sorted in ascending order. To sort the result in descending order, select the Sort in Descending Order check box. If you do not select a value here, the search result in the Search List panel will not be sorted. Sort in Descending Order Select this check box to sort the search result in the Search List panel in descending order. Max Records Shows the maximum number of invoices that will be displayed in the Search List panel. You can enter the maximum number of invoices to be displayed as search results. The following table describes the fields that make up the Search List panel. Action Description View Details Click this to view the Invoice Detail page. Field Description Chapter 31. Invoices 135 Action Description Invoice # Shows the invoice number. Click the Invoice Number hyperlink to view the Invoice Detail page, which displays the invoice details. Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page, which displays the order details. Shipment # Shows the shipment number. Click the Shipment Number hyperlink to view the Shipment Detail page, which displays the shipment details. Customer Shows the customer name. Click the Customer hyperlink to view the Customer Information page, which displays the customer details. Community Shows the community name. Amount Shows the total amount in the currency specified in the order. Invoice Date Shows the date on which the invoice was generated. Payment Due Date Shows the date on which the payment is due to the Supplier. Click to view the user-defined fields added for an Invoice. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Invoice List page. The following table describes the fields that make up the Invoice Header panel on the Invoice Detail page. Action Description View Payment Terms Click this to view the Payment Terms page that displays the payment terms for the orders in the invoice. Field Description Invoice # Shows the invoice number. Invoice Date Shows the date and time on which the invoice was generated. Order # Shows the order number. Click the Order Number hyperlink to view the Order Detail page, which displays the order details. 136 Order Date Shows the date on which the order was placed. Invoice Type Shows the type of invoice. Pay By Date Shows the date on which the payment to the Supplier is due. Tax Exempt Shows whether this is exempt from tax or not. Buyer Tax ID Shows the Tax identifier of the Sponsor (Buyer). The value for Buyer Tax ID is passed in the order. Supplier Tax ID Shows the Tax identifier of the Partner (Supplier). The value for Supplier Tax ID is passed by the Partner when sending the Invoice. Release # Shows the release number. Sterling Supplier Portal: Partner User Guide Action Description Community Shows the community name. Click the Community Name hyperlink to view the Community Detail page, which displays the community details. Customer Shows the customer name. Click the Customer Name hyperlink to view the Customer Detail page, which displays the customer details. Header Charge Shows the total amount for the invoice in the currency specified in the order. Click the value of the header charge to view the Charges page, which displays the charge name and its value. If the order status is partially invoiced, then the header level charges are not included for the invoice being created for that order. Remit To Shows the name, address, and identifier of the of the company to which the shipment bill is remitted. Bill To Shows the name, address, and identifier of the company to whom the shipment bill is sent. User-Defined Fields Shows the user-defined fields added for an Invoice at the Invoice header level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Invoice Detail page. The following table describes the fields that make up the Additional Information panel on the Invoice Detail page. Field Description User-Defined Fields Shows the user-defined fields that are carried over from the Shipment, Acknowledgement, and Order pages. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Invoice Detail page. Additional Information Click this hyperlink to view more user-defined fields. The following table describes the fields that make up the Line Items panel on the Invoice Detail page. Field Description Line Identifier Shows the line identifier of the item. Item Shows the name of the item. If you have configured an item rule such that your Item ID is same as your customer's Item ID, the hover help containing item attributes is displayed when you place your mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes to display on Supplier Portal when configuring the corresponding template. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Ordered Qty. Shows the ordered quantity. Shipped Qty. Shows the shipped quantity. Chapter 31. Invoices 137 Field Description Invoiced Qty. Shows the invoiced quantity. Qty. in Invoice Shows the quantity included in the invoice. UOM Shows the unit of measure. Unit Price Shows the unit price of each item in the currency specified in the order. If you have changed the unit price of the item when acknowledging the order, the acknowledged price is displayed in the Unit Price field. Line Charges Shows the amount for the order line in the currency specified in the order. Click the value of the line charge to view the Charges page, which displays the charge name and its value. Note: If the order line status is partially invoiced, then the line level absolute charges are not included for the invoice being created for that order line. Tax Amount Shows the amount of the line-level tax levied in the currency specified in the order. Click the value of the tax amount to view the Sterling as a Service Applications pop-up window, which displays the various tax names, tax percentages, and tax amounts applied to this invoice line. Line Total Shows the total amount of the items in the currency specified in the order. If you have entered a different price when acknowledging the order, the line total is calculated as the sum of (invoiced quantity * acknowledged price) for this line. Customer Item Shows the item required by the customer. If you have configured an item rule such that your Item ID is different from your customer's Item ID, item attributes are displayed in a hover help when you hover the mouse over the icon adjacent to this field. This hover help is displayed only if your Sponsor has configured these attributes and Customer ID to display on Supplier Portal when configuring the corresponding template. If your Sponsor has not selected this configuration, the hover help is not displayed. Sterling Supplier Portal supports attributes Color, Size, Product, Sub Product, and General Description for the item in addition to the Item ID and Item Description. Click to view the additional fields in the panel. The following fields are displayed: v UPC Code - Shows the Universal Product Code. v GTIN - Shows the Global Trade Item Number. v Product Class - Shows the product class of the item. v User-Defined Fields - Shows the user-defined fields added for an Invoice at the Invoice Line level. The user-defined fields are displayed only if your Sponsor has configured them to be displayed on the Invoice List page. The following table describes the fields that make up the Taxes panel on the Invoice Detail page. 138 Field Description Tax Name Shows the type of tax. Tax % Shows the percentage of the tax. Sterling Supplier Portal: Partner User Guide Field Description Category Shows the category type. This field is no longer supported and might not be displayed in this panel. Tax Jurisdiction Shows the tax jurisdiction. You can also use this field to display the Tax Law Reference. Amount Shows the total amount of tax on the list in the currency specified in the order. The following table describes the fields that make up the Charges and Allowances panel on the Invoice Detail page. Field Description Charge Name Shows the charge name and its description. The description is displayed along with the charge name in parentheses “()”. Reason Code Shows the reason code. Category Shows the category. Amount Shows the amount in the currency specified in the order. The following table describes the fields that make up the Invoice Totals panel on the Invoice Detail page. Field Description Item Invoice Total Shows the total amount of the invoice items. Total Supplier Charges Shows the total amount charged by the Supplier. Total Charges Shows the total charges. Total Tax Shows the total tax amount. Terms Discount Shows the terms of discount. Total Amount Shows the total amount of invoice, including the charges. Note: If you have entered a different price when acknowledging the order, the order amount is calculated as the sum of (invoiced quantity * acknowledged price) for all the lines. Chapter 31. Invoices 139 140 Sterling Supplier Portal: Partner User Guide Chapter 32. Printing Forms and Labels Generate and Print a Packing Slip (Partner Task) About this task Sterling Supplier Portal enables you to generate and print a Packing Slip that will accompany the shipments when delivered directly to the consumer or to the retail outlet. You can re-print a Packing Slip for a shipment as many times as needed. You can generate and print a Packing Slip from the Create Shipment and Shipment Detail screens. To generate and print a Packing Slip from the Create Shipment screen, follow these steps. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. From the list of orders displayed, select the order whose details you want to view and click View Details. Alternatively, you can click the corresponding Order Number hyperlink. 4. The Order Detail screen is displayed. Click Ship PO. Note: The Ship PO is available as a Related Task only if Advance Shipment Notification (ASN) is a part of the choreography of the community to which the Partners belongs. 5. The Create Shipment screen is displayed. Enter the required information and then click Generate Packing Slip to generate and print a Packing Slip. If you click Generate Packing Slip without saving the shipment, “Please save the shipment as draft before generating Packing Slip" message is displayed. After saving shipment as draft the Packing Slip is displayed in PDF format. 6. The Packing Slip is displayed as a PDF, which you can print using any Windows printer. What to do next To generate and print a Packing Slip from the Shipment Detail screen: 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. From the list of shipments displayed, select the shipment whose details you want to view and click View Details. Alternatively, you can click the corresponding Shipment Number hyperlink. 4. The Shipment Detail screen is displayed. Enter the required information and then click Generate Packing Slip to generate and print a Packing Slip. © Copyright IBM Corp. 2000, 2014 141 5. The Packing Slip is displayed as a PDF, which you can print using any Windows printer. The following table describes the fields that make up the Packing Slip. Field Description Header Message Indicates the header information provided by the Sponsor. For example, information such as the Sponsor's fax number and e-mail address is displayed here. Bill To Indicates the name and address of the organization or person to whom the bill is sent. Ship To Indicates the name and address of the organization or person to whom the order is shipped. Order # Indicates the Sales Order number. Shipment # Indicates the shipment number. Customer Order # Indicates the customer Purchase Order sent to you by the Sponsor. Carrier Service Code Indicates the carrier service code. Carrier Account # Indicates the mode of routing. Item ID Indicates the identifier of each item in the shipment as specified by the customer. Item Description Indicates the description of the items as specified by the customer. Order Qty Indicates the quantity of items ordered. Ship Qty Indicates the quantity of items shipped. UOM Indicates the unit of measure for the item. Footer Message Indicates the footer information provided by the Sponsor. For example, information about discounts or the return policy, if applicable, may be displayed here. Note: If order lines from different orders are added in one shipment, then Ship to, Bill to, Order #, and Customer Order # of the first shipment line should be displayed. Generate a Tracking Number and Print a Carrier Label (Partner Task) You can use Sterling Supplier Portal to generate a tracking number and print a carrier label. The label will accompany the container in a shipment that is delivered to the consumer or to the retail outlet. About this task You can generate a tracking number and print a carrier label only for domestic U.S. shipments. You can only generate a tracking number and print a carrier label if your Sponsor has included the Advance Shipment Notice (ASN) as a part of the choreography. The Sponsor also must have configured an ASN business rule to allow you to generate a carrier label, and set up your account with IBM for carrier integration. Sterling Supplier Portal supports carrier labels for Federal Express (FedEx), United States Postal Service (USPS), and United Parcel Service (UPS). 142 Sterling Supplier Portal: Partner User Guide For communities that allow you to generate tracking numbers and print carrier labels, shipments can be created with only one container each. Ensure that you have disabled the pop-up blockers in your web browser so that the dialog box containing the carrier label is displayed. Acrobat Reader is also needed to view the carrier label in PDF format. Procedure To generate a tracking number and print a carrier label for a shipment from the Create Shipment page, follow these steps: 1. From the menu bar, click My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search 4. The results of the search are displayed in the Search List panel. From the list of orders displayed, select the order whose details you want to view and click View Details. Alternatively, you can click the corresponding Order Number hyperlink. 5. The Order Detail page is displayed. Click Ship PO. Note: The Ship PO option is available as a Related Task only if Advance Shipment Notification (ASN) is a part of the choreography of the community to which the Partners belongs. 6. The Create Shipment page is displayed. Enter values in the following fields and panels: v In the SCAC box, enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. This must be same as specified in the corresponding Purchase Order (PO). v In the Container panel, enter the dimensions of the container. v In the Ship To panel, enter the phone number. 7. Click Generate Carrier label to generate and print a carrier label. The shipment is saved as draft and the File Download dialog box is displayed. v To view the carrier label in PDF format, click Open. The carrier label is displayed in the print size of 4X6. You can print this carrier label using any printer. v To save the carrier label, click Save. Though the tracking number is generated, the Tracking # field is not populated when you click Generate Carrier Label. To view the value in the Tracking # field, you have to close the dialog box containing the message that the carrier label is being generated. What to do next To generate a tracking number and print a carrier label for a shipment from the Resend Shipment page: 1. From the menu bar, navigate to My Documents > Orders. Chapter 32. Printing Forms and Labels 143 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. Select the check box against the appropriate order and click View Details. Alternately, click the Order Number hyperlink to view the order details. 5. The Order Detail page is displayed. Click View Shipments. Note: In the Related Task, the View Shipments option is available only if your Sponsor has included it as a part of the choreography for the community. 6. The Shipment Detail page is displayed, containing the details of the shipment associated with the order you specified. Click the Resend ASN related task. 7. The Resend Shipment page is displayed. Enter values in the following fields and panels: v In the SCAC box, enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. This must be same as specified in the corresponding Purchase Order (PO). v In the Container panel, enter the dimensions of the container. v In the Ship To panel, enter the phone number. 8. Click Generate Carrier label to generate and print a carrier label. The shipment is saved as draft and the File Download dialog box is displayed. v To view the carrier label in PDF format, click Open. The carrier label is displayed in the print size of 4X6. You can print this carrier label using any printer. v To save the carrier label, click Save. Though the tracking number is generated, the Tracking # field is not populated when you click Generate Carrier Label. To view the value in the Tracking # field, you have to close the dialog box containing the message that the carrier label is being generated. 9. Click Resend ASN. Note: Ensure that you resend the shipment, otherwise your Sponsor will not have the latest shipment with the generated tracking number. Regenerate a Tracking Number and Print a Carrier Label You can use Sterling Supplier Portal to regenerate a new tracking number and print a carrier label for the container in a shipment after the carrier label has already been printed once. The previous tracking number is voided by the system. About this task You can generate a tracking number and print a carrier label only for domestic U.S. shipments. You can only generate a tracking number and print a carrier label if your Sponsor has included the Advance Shipment Notice (ASN) as a part of the choreography. The Sponsor also must have configured an ASN business rule to allow you to generate a carrier label, and set up your account with IBM for carrier integration. 144 Sterling Supplier Portal: Partner User Guide Sterling Supplier Portal supports carrier labels for Federal Express (FedEx), United States Postal Service (USPS), and United Parcel Service (UPS). For communities that allow you to generate tracking numbers and print carrier labels, shipments can be created with only one container each. Ensure that you have disabled the pop-up blockers in your web browser so that the dialog box containing the carrier label is displayed. Acrobat Reader is also needed to view the carrier label in PDF format. Procedure To regenerate and print a carrier label from the Create Shipment page, follow these steps: 1. In the Overview panel of the Home page, click the Number hyperlink adjacent to Saved as Draft. 2. The Drafts page containing the saved documents is displayed. Click the Subject hyperlink corresponding to the shipment for which you want to regenerate a tracking number and print a carrier label. 3. The Create Shipment page is displayed. Enter values in the following fields and panels: v In the SCAC box, enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. This must be same as specified in the corresponding Purchase Order (PO). v In the Container panel, enter the dimensions of the container. v In the Ship To panel, enter the phone number. 4. Click Regenerate Carrier label to regenerate and print a carrier label. The shipment is saved as draft and the File Download dialog box is displayed. v To view the carrier label in PDF format, click Open. The carrier label is displayed in the print size of 4X6. You can print this carrier label using any printer. v To save the carrier label, click Save. Though the tracking number is generated, the Tracking # field is not populated when you click Regenerate Carrier Label. To view the value in the Tracking # field, you have to close the dialog box containing the message that the carrier label is being generated. What to do next To regenerate a tracking number and print a carrier label for a shipment from the Resend Shipment page: 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. Select the check box against the appropriate order and click View Details. Alternately, click the Order Number hyperlink to view the order details. Chapter 32. Printing Forms and Labels 145 5. The Order Detail page is displayed. Click View Shipments. Note: In the Related Task, the View Shipments option is available only if your Sponsor has included it as a part of the choreography for the community. 6. The Shipment Detail page is displayed, containing the details of the shipment associated with the order you specified. Click the Resend ASN related task. 7. The Resend Shipment page is displayed. Enter values in the following fields and panels: v In the SCAC box, enter the Standard Carrier Alpha Code (SCAC), which is a unique 2-4 letter code used to identify transportation companies. This must be same as specified in the corresponding PO. v In the Container panel, enter the dimensions of the container. v In the Ship To panel, enter the phone number. 8. Click Regenerate Carrier label to regenerate and print a carrier label. The shipment is saved as draft and the File Download dialog box is displayed. v To view the carrier label in PDF format, click Open. The carrier label is displayed in the print size of 4X6. You can print this carrier label using any printer. v To save the carrier label, click Save. Though the tracking number is generated, the Tracking # field is not populated when you click Regenerate Carrier Label. To view the value in the Tracking # field, you have to close the dialog box containing the message that the carrier label is being generated. 9. Click Resend ASN. Note: Ensure that you resend the shipment, otherwise your Sponsor will not have the latest shipment with the newly generated tracking number. Reprint a Carrier Label (Partner Task) You can use Sterling Supplier Portal to reprint a carrier label for the container in a shipment for which a carrier label has already been printed. About this task You can print a carrier label only for domestic U.S. shipments. You can only print a carrier label if your Sponsor has included the Advance Shipment Notice (ASN) as a part of the choreography. The Sponsor also must have configured an ASN business rule to allow you to generate a carrier label, and set up your account with IBM for carrier integration. Sterling Supplier Portal supports carrier labels for Federal Express (FedEx), United States Postal Service (USPS), and United Parcel Service (UPS). For communities that allow you to generate tracking numbers and print carrier labels, shipments can be created with only one container each. Ensure that you have disabled the pop-up blockers in your web browser so that the dialog box containing the carrier label is displayed. Acrobat Reader is also needed to view the carrier label in PDF format. 146 Sterling Supplier Portal: Partner User Guide Procedure To reprint a carrier label for a shipment from the Create Shipment page, follow these steps: 1. From the menu bar, clickMy Documents > Orders. 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. From the list of orders displayed, select the order whose details you want to view and click View Details. Alternatively, you can click the corresponding Order Number hyperlink. 5. The Order Detail page is displayed. Click Ship PO. Note: The Ship PO option is available as a Related Task only if Advance Shipment Notification (ASN) is a part of the choreography of the community to which the Partners belongs. 6. The Create Shipment page is displayed. Click Reprint Carrier label to reprint a carrier label. 7. In the File Download dialog box, perform any one of the following tasks: v To open the carrier label in PDF format, click Open. The carrier label is displayed in PDF format. You can print this carrier label using any printer in the print size of 4X6. v To save the carrier label, click Save. What to do next To reprint a carrier label for a shipment from the Shipment Detail page: 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed on the Find Shipment page. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel. From the list of shipments displayed, select the shipment whose details you want to view and click View Details. Alternatively, you can click the corresponding Shipment Number hyperlink. 4. The Shipment Detail page is displayed. Click Reprint Carrier label to reprint a carrier label. 5. In the File Download dialog box, perform any one of the following tasks: v To open the carrier label in PDF format, click Open. The carrier label is displayed in PDF format. You can print this carrier label using any printer in the print size of 4X6. v To save the carrier label, click Save. To reprint a carrier label for a shipment from the Resend Shipment page: 1. From the menu bar, navigate to My Documents > Orders. Chapter 32. Printing Forms and Labels 147 2. The Search Criteria - Find Order panel is displayed on the Find Order page. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. 3. Enter the search criteria and click Search. 4. The results of the search are displayed in the Search List panel. Select the check box against the appropriate order and click View Details. Alternately, click the Order Number hyperlink to view the order details. 5. The Order Detail page is displayed. Click View Shipments. Note: In the Related Task, the View Shipments option is available only if your Sponsor has included it as a part of the choreography for the community. 6. The Shipment Detail page is displayed, containing the details of the shipment associated with the order you specified. Click the Resend ASN related task. 7. The Resend Shipment page is displayed. Click Reprint Carrier label to reprint a carrier label. 8. In the File Download dialog box, perform any one of the following tasks: v To open the carrier label in PDF format, click Open. The carrier label is displayed in PDF format. You can print this carrier label using any printer in the print size of 4X6. v To save the carrier label, click Save. v To close the dialog box, click Cancel. Generate and Print Container Labels (Partner Task) Your Sponsor can make packing items in cases, pallets, or both a mandatory task when configuring the community. In such a scenario, you cannot send a shipment before packing the complete shipment in cases, pallets, or both. After packing, Sterling Supplier Portal enables you to generate and print the corresponding container labels that will accompany the containers in the shipment. If your Sponsor has not made packing a mandatory task when configuring the community, you will not be able to perform packing or generate container labels. You can pack an order from the Homepage, and generate and print a container label from the Pack Shipment Wizard. You can also generate and print a container label directly from the Shipment Detail screen and Resend Shipment screen. v Generate and Print Container Labels from the Home Page v Generate and Print Container Labels from the Shipment Detail Screen Generate and Print Container Labels from the Home Page About this task You can pack an order from the Homepage and generate and print a container label from the Pack Shipment Wizard. To generate and print container labels from the Home page, follow these steps.: Procedure 1. In the Home page, enter the order number of the order that you want to pack in the Order # field of the Overview panel. 148 Sterling Supplier Portal: Partner User Guide 2. Click Pack. Note: Ensure that you enter a valid order number. If Acknowledgement is part of the community choreography, ensure the order to be packed is acknowledged. Otherwise, the “Order cannot be packed in this status” error message is displayed. 3. The Pack Shipment Wizard is displayed. Pack the items in containers. 4. After packing the items in the Container Build dialog box, click Finish. 5. The File Download dialog box is displayed. v To view the container labels in PDF format, click Open. To view the container labels in PDF format, click Open. The container labels for all the cases and pallets are displayed in the print size of 4X6 each. You can print these container labels using a PDF compatible printer. These container labels are generated in the same order as you packed the items in the cases or pallets. v To save the container labels, click Save. Generate and Print Container Labels from the Shipment Detail Screen About this task To generate and print a container label from the Shipment Detail screen, follow these steps. Procedure 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. 3. The results of the search are displayed in the Search List panel of the Search Criteria screen. From the list of shipments, select the shipment that has already been packed in containers, and click View Details. 4. The Shipment Detail screen is displayed. Click Generate Container Label. 5. The File Download dialog box is displayed. v To view the container labels in PDF format, click Open. The container labels for all the cases and pallets are displayed in the print size of 4X6 each. You can print these container labels using a PDF compatible printer. These container labels are generated in the same order as you packed the items in the cases or pallets. v To save the container labels, click Save. Generate and Print Container Labels from the Resend Shipment Screen About this task To generate and print a container label from the Resend Shipment screen, follow these steps. Procedure 1. From the menu bar, navigate to My Documents > Shipments. 2. The Search Criteria - Find Shipment panel is displayed in the Find Shipment screen. Enter the search criteria and click Search. Chapter 32. Printing Forms and Labels 149 3. The results of the search are displayed in the Search List panel of the Search Criteria screen. From the list of shipments, select the shipment that has already been packed in containers, and click View Details. 4. The Shipment Detail screen is displayed. Click Resend ASN. 5. The Resend Shipment screen is displayed. Click Generate Container Label. 6. The File Download dialog box is displayed. v To view the container labels in PDF format, click Open. The container labels for all the cases and pallets are displayed in the print size of 4X6 each. You can print these container labels using a PDF compatible printer. These container labels are generated in the same order as you packed the items in the cases or pallets. v To save the container labels, click Save. Sterling Supplier Portal supports the GS1-128 format for the container labels. The following default container label is provided by Sterling Supplier Portal. To customize the default container label to suit your requirements, your Sponsor will need to contact IBM. 150 Sterling Supplier Portal: Partner User Guide The following table describes the fields that make up the out-of-the-box container label: Field Description FROM Indicates the address of the company from which the order is shipped. This field contains the following address details: v Company: Indicates the name of the company from which the order is shipped. v Address Line 1: Indicates the first line of the company address. v Address Line 2: Indicates the second line of the company address. v City: Indicates the name of the city. v State: Indicates the name of the state. v Zip Code: Indicates the zip code. v Country: Indicates the name of the country. TO Indicates the address of the company to which the order is shipped. This field contains the following address details: v Company: Indicates the name of the company to which the order is shipped. v Address Line 1: Indicates the first line of the company address. v Address Line 2: Indicates the second line of the company address. v City: Indicates the name of the city. v State: Indicates the name of the state. v Zip Code: Indicates the zip code. v Country: Indicates the name of the country. SHIP TO POST Indicates the carrier routing bar code. In this code, (420) is the application identifier of the zip code of the company to which the container is shipped. For example, in the illustrated container label, (420) 08016 indicates the carrier routing bar code. Here, 08016 is the zip code of the company. Note: When this code is scanned, all the spaces and special characters are ignored. CARRIER Indicates the carrier used to ship the container. SHIPMENT # Indicates the shipment number to which the container belongs. If the shipment number is more than 12 characters long, only 12 characters are displayed and the remaining characters are truncated. Indicates the sequence of the container label. This sequence might not be the same as the sequence number of the containers in which the items are packed. PO # Indicates the order number to which the shipment belongs. If the container contains items from multiple orders, Multiple is displayed in this field. ITEM DESC Indicates the item description. The system supports only five items for which descriptions can be displayed. Note: If you have configured an item rule such that your Item ID is different from the customer's Item ID, the system displays the customer's item description in this field. If the customer's item description is not found, your item description is displayed. If the item description is not found, this field is displayed as blank. Chapter 32. Printing Forms and Labels 151 Field Description ITEM ID Indicates the unique identifier of the item. The system supports only five items for which IDs can be displayed. Note: If you have configured an item rule such that your Item ID is different from the customer's Item ID, the system displays the customer's item ID in this field. If the customer's item description is not found, your item ID is displayed. QTY Indicates the quantity of an item that is contained in the container. The system supports only five items for which quantity can be displayed. Free Form Vendor Information After printing the container label using a PDF compatible printer, enter any additional information, if required. SSCC Indicates the Serial Shipping Container Code (SSCC) bar code used to track the container and its contents. The SSCC is a 20 digit code comprised of the sellers EAN/UCC number and a sequence number. It is a mandatory field for UCC/EAN compliance. (00) is the application identifier of the SSCC. For example, in the illustrated container label, (00) 0 0646912 000008970 4 indicates the SSCC bar code for the container label. Here, 0 indicates that the container type is case. 0646912 is the GS1 prefix of the your company. 000008970 is the unique serial number assigned to the container. 4 is the data check character used to ensure data integrity. Note: When this code is scanned, all the spaces and special characters are ignored. 152 Sterling Supplier Portal: Partner User Guide Chapter 33. Vendor Compliance Module About Vendor Compliance (Partner Task) The Vendor Compliance is an optional module that allows Sterling Supplier Portal Sponsors to set up and enforce compliance levels with their Supplier. When tolerances are exceeded, such as shipments being delivered late or inaccurate quantities being shipped, the condition is detected. Both you and your Sponsor are notified: v Your Sponsor is notified through the Sterling Supply Chain Visibility application. In Sterling Supply Chain Visibility, your Sponsor is called the Buyer. v Your Partner organization is notified through your Sterling Supplier Portal Dashboard. In Sterling Supply Chain Visibility, the Partner organization is called the Seller. Your Sponsor sets up compliance tolerances, chargeback amounts (financial penalties), and other compliance criteria. When a noncompliance event occurs, a process begins that brings a resolution within a specific time frame, called the mediation period. At the end of the mediation period, your Sponsor can bill you for the chargeback in the manner that your organizations agreed to. As a Sterling Supplier Portal Partner, you can view all chargebacks that are sent to you, and you can enter private notes into the system. Vendor Compliance Process The following workflow describes the sequence of events in the Vendor Compliance process. In this workflow, your Sponsor is referred to as the Buyer. Your Partner organization is referred to as the Supplier. 1. A noncompliant event is detected. Sterling Supply Chain Visibility detects a noncompliant condition, such as a late shipment or inaccurate shipment quantity. An external document that is sent from a Buyer ERP system to Sterling Supply Chain Visibility can also trigger a noncompliance event. 2. The Supplier and Buyer are notified. Sterling Supply Chain Visibility sends a chargeback notice to the Sterling Supplier Portal Partner dashboard to notify the Supplier of the compliance violation and the chargeback amount. This information is also presented to the Buyer in Sterling Supply Chain Visibility. In addition, Sterling Supply Chain Visibility begins a countdown for this event, which is called the mediation period. The Vendor Compliance process is concluded at the end of this time frame. 3. Dispute mediation. © Copyright IBM Corp. 2000, 2014 153 The Buyer and Supplier can meet to perform any dispute mediation or negotiation. This process is done outside of the IBM supply chain applications. 4. Manual Chargeback adjustment or cancellation. Depending on the outcome of the dispute mediation, the Buyer can manually adjust or waive the compliance penalty, or can cancel the chargeback. If a chargeback is adjusted or canceled, Sterling Supplier Portal notifies the Supplier by sending a new chargeback notice to the Sterling Supplier Portal Partner Dashboard. 5. Final Chargeback is distributed. At the end of the mediation period, Sterling Supply Chain Visibility can optionally route the final chargeback to a Buyer ERP system, such as a billing system. View the Chargeback Details (Partner Task) You can use Sterling Supplier Portal to view the details for the chargebacks you receive from your Sponsor. Procedure To search for chargebacks, follow these steps: 1. From the menu bar, click My Documents > Chargebacks. 2. The Search Criteria panel is displayed on the Chargeback Search page. Enter the search criteria and click Search. The following table describes the actions and fields in the Search Criteria panel on the Chargeback Search page. Action Description Saved Searches Click this to view the saved searches. Save this Search Click this to open the Save Search page, where you can enter a name for your saved search. If you want the search to be run automatically, select the Auto Execute check box. Field Description Event Name Enter the event name you want to search for. You can also select one of the following options: v is: The application searches for the exact event name. v starts with: The application searches for event names that start with the specified value. v contains: The application searches for event names that contain the specified value. 154 Sterling Supplier Portal: Partner User Guide Order # Enter the order number you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. v starts with: The application searches for order numbers that start with the specified value. This search option applies to chargebacks that were generated from order-based events. Community Enter a community name to search for chargebacks that apply to this community. Your Sponsor created the communities and assigned the partner organizations to the community. Alternatively, click Shipment # to search for a community. Enter the shipment number you want to search for. This search option applies to chargebacks that were generated from shipment-based events. Amount Enter the chargeback amount to be included in the search. You can also select one of the following qualifiers to direct your search for an amount: is: when selected, the application searches for the exact value entered. greater than or equal to: when selected, the application searches for all the values that are greater than or equal to the value entered. less than or equal to: when selected, the application searches for all the values that are less than or equal to the value entered. not equal to: when selected, the application searches for all the values that do not match the value entered. less than: when selected, the application searches for all the values that are less than the value entered. greater than: when selected, the application searches for all the values that are greater than the value entered. Invoice # Enter the invoice number to be included in the search. This is applicable only for the chargebacks generated from invoice based events. Event Date Enter the date range between which the chargeback was created, and which is to be included in the search. Alternatively, click the date range. Charged Date to select Enter the date range between which the chargeback was finalized, and which is to be included in the search. Alternatively, click select the date range. to Transaction Id Enter the transaction ID to be included in the search. The transaction ID is a unique alphanumeric code that is generated for each chargeback. Supplier From the drop-down list, select the supplier to be included in the search. This field is displayed only for a Service Agent. Max Records Enter the maximum number of records to be displayed as Search results. Chapter 33. Vendor Compliance Module 155 3. The Listing panel is displayed with the list of chargebacks. From this list, select the check box against the event date whose details you want to view and click View Details. The Chargeback Detail page is displayed. The following table describes the fields and the action in the Listing panel on the Find Order page. Action Description View Details Select the check box adjacent to the required Event Date, and click this action to view the Chargeback Detail page of the corresponding event. Export List as CSV Click this action to view the Chargeback list in CSV format. Based on the search criteria, up to 1000 records can be exported in CSV format. Note: When you export the Chargeback List Report in CSV format, the Event Name, Order #, Shipment #, Invoice #, and Receiving Location fields are prefixed with single quotes. You can double-click these fields to view their exact values. This is a pre-existing behavior for order listing pages. Field Description Event Date Shows the event date. Event Name Shows the event name. Community Shows the community that is created by the Sponsor. Supplier Shows the name and ID of the supplier against whom the chargeback is raised. This field is displayed only for a Service Agent. Amount Shows the chargeback amount in the specified currency. Order # Shows the order number for which the chargeback is generated. Shipment # Shows the shipment number for which the chargeback is generated. Invoice # Shows the invoice number of the order for which the chargeback is generated. Transaction Id Shows the transaction ID of the chargeback. The transaction ID is a unique alphanumeric code that is generated for each chargeback. Charged Date Shows the date on which the chargeback is finalized. Status Shows the current status of the chargeback. The following table describes the fields in the Chargeback Amount panel on the Chargeback Detail page. If you are viewing the details pertaining to a changed Chargeback, the Changed Chargeback Detail page is displayed. Action Description Related Tasks Click this to perform the additional task related to Chargeback. You can perform the following task: View Non-Compliance Summary - Click this to view the noncompliance summary report for the chargeback. Field Description Chargeback Amount Shows the value of the chargeback amount in the specified currency. This panel also displays the event name, the status of the chargeback, and the charged date. 156 Sterling Supplier Portal: Partner User Guide The following table describes the fields and the action in the Primary Information panel on the Chargeback Detail page. If you are viewing the details pertaining to a changed Chargeback, the Changed Chargeback Detail page is displayed. Action Description Additional Reference(s) Click this to view the additional references in the chargeback. You can view the reference name and reference value. Field Description Transaction Id Shows the transaction ID of the chargeback. The transaction ID is a unique alphanumeric code that is generated for each chargeback. Customer Shows the name of the customer. Click the Customer hyperlink to view the details of the customer. Event Date Shows the date on which the chargeback was created. Order # Shows the order number associated with this chargeback. Click the Order Number hyperlink to view the Order Detail page, which displays the details of the selected Order Number. The hyperlink is displayed only if the order number exists in the system. Shipment # Shows the shipment number. Click the Shipment Number hyperlink to view the Shipment Detail page, which displays the details of the selected Shipment Number. The hyperlink is displayed only if the shipment number exists in the system. Invoice # Shows the Invoice number. Click the Invoice Number hyperlink to view the Invoice Detail page, which displays the details of the selected Invoice Number. The hyperlink is displayed only if the invoice number exists in the system. Community Shows the community that is created by the Sponsor. Click the Community hyperlink to view the business rules set by the Sponsor for the community. Supplier Shows the name and ID of the supplier against whom the chargeback is raised. This field is displayed only for a Service Agent. Detail Provides the details about the chargeback. Note: Up to 4000 characters can be used in this text box. The following table describes the fields and actions described in the Private Notes panel on the Chargeback Detail page. If you are viewing the details pertaining to a changed Chargeback, the Changed Chargeback Detail page is displayed. Action Description Add Private Note Click this to enter additional information about the chargeback. Enter the required note in the Add Private Note dialog window and click Save to add the contents. Note: Up to 250 characters can be used in this text box. Chapter 33. Vendor Compliance Module 157 Action Description The Private Notes panel displays notes added for the chargeback by various users. This panel also displays the user name, date, and the time when the note was added. These private notes are not shared with the customer and can only be viewed by the supplier. They are intended to allow the supplier to add notes to the chargeback for their viewing only. The following table describes the fields and actions described in the Audits panel on the Chargeback Detail page. If you are viewing the details pertaining to a changed Chargeback, the Changed Chargeback Detail page is displayed. Field Description Modified On Shows the date and time when the chargeback was modified. Old Amount Shows the chargeback amount before the modification. New Amount Shows the modified chargeback amount. Reason Code Shows the reason code for modifying the chargeback amount or cancelling the chargeback. Reason Text Shows the description for the change in the value of the chargeback amount or cancellation of the chargeback. Non-Compliance Summary Report (Partner Task) About this task You can view the non-compliance summary report that provides information about the chargeback documents, the chargeback amount for an event in a particular month, and the number of chargebacks in a month. The non-compliance summary report is displayed as a chart and a table. This report enables you to view the number of chargebacks and the chargeback amount summarized for the last the 12 months and the current month. To view the non-compliance summary report, follow these steps. Procedure 1. From the menu bar, navigate to Reports > Non-Compliance Summary. 2. The Non-Compliance Summary screen is displayed. By default, this screen displays non-compliance summary information pertaining to various events for the last 12 months and the current month. If you are a Service Agent, select the required filter criteria and click Apply. For Service Agent, by default, no data is displayed. The following table describes the fields in the Non-Compliance Summary Chart panel of the Non-Compliance Summary screen: 158 Field Description Supplier From the drop-down list, select the supplier to be included in the chart. If you do not select any supplier, the chart is displayed for all the suppliers. This field is displayed only for Service Agent. Transaction Period From the drop-down list, select the transaction period to be included in the chart. This field is displayed only for a Service Agent. Amount Indicates the chargeback amount for the corresponding month and event. Sterling Supplier Portal: Partner User Guide Field Description Count Indicates the number of chargebacks for the corresponding month. Month Indicates the month for which the chargeback is applied. The line graph represents the number of chargeback documents received in a month and the bar graph represents the chargeback amount for a month. The following table describes the fields the Non-Compliance Summary - Data panel of the Non-Compliance Summary screen: Field Description Month Indicates the month for which the chargeback is applied. To view the chargeback details for the selected month, you can click the month hyperlink to display the Chargeback Search screen. Supplier Indicates the name and ID of the supplier against whom the chargeback is raised. This field is displayed only for a Service Agent. Event Name Indicates the event name. Amount Indicates the chargeback amount for an event in the specified month. Count Indicates the number of chargebacks for an event in the specified month. Chapter 33. Vendor Compliance Module 159 160 Sterling Supplier Portal: Partner User Guide Chapter 34. View the Details of an Agreement (Partner Task) You can use Sterling Supplier Portal to view the agreements you have entered into with your Sponsors. The agreements are an arrangement that is accepted by the parties involved. Procedure To view the details of an agreement, follow these steps: 1. In the Sterling Supplier Portal Console, click Setup > Configure My Profile > View Agreements. The Agreement Search page is displayed. The following table describes the fields and actions in the Search Criteria panel on the Agreement Search page: Action Description Saved Searches Click Saved Searches to view your saved searches. Save this Search Opens the Save Search page, where you can enter a name for your saved search. If you want the search to be run automatically, select the Auto Execute check box. Field Description Sponsor Name Enter the Sponsor you want to search for. Program Name Enter the program you want to search for. You can also click to search for a specific program. Question Block Category Select the question block category you want to search for. Effect Start Date From Enter the effective date of the agreements you want to search for. This date shows the start date that the agreement took effect. You can also click to select the date. Use the within option to add more days to the date search range. Expiry Date Enter the expiration date of the agreements you want to search for. You can also click to select the date. Use the within option to add more days to the date search range. Status Select the status to be included in the search: v Active v Soft Delete v Pending Max Records Enter the maximum number of records to include in the search results. 2. Select the agreement and click View Details. The Agreement Detail page is displayed. The following table describes the fields in the Listing Records panel on the Agreement Detail page: © Copyright IBM Corp. 2000, 2014 161 Action Description Export Details as XML Exports the details of the selected agreements in XML format. Export Details as PDF Exports the details of the selected agreements in PDF format. Terminate Agreement Terminates the selected agreement. Field Description Agreement ID Shows the unique identifier of the agreement. Campaign Name Shows the name of the campaign that is associated with the agreement. Sponsor Name Shows the Sponsor name. Effective Start Date Shows the date the agreement takes effect. Effective End Date Shows the date the agreement expires. Status Shows the current status of the agreement, such as Active or Pending. The following table describes the fields in the Agreement Dates panel on the Agreement Details page. Field Description Agreement Start Date Enter the effective date of the agreement. Program Name Enter the program name. Sponsor Name Enter the Sponsor name. Partner Name Enter the Partner name. The My Answer Block(s) panel displays the answer block. The Sponsor Answer Block(s) panel displays the Partner's answer block. The following table describes the fields in the Contact panel on the Agreement Detail page. 162 Field Description Contact Name Shows the name of the contact person in the Sponsor organization. Email Shows the e-mail address of the contact person. Daytime Phone # Shows the daytime telephone phone number of the contact person. Mobile Phone # Shows the mobile telephone number of the contact person. Fax # Shows the fax number of the contact person. Job Title Shows the job title of the contact person. Sterling Supplier Portal: Partner User Guide Chapter 35. Catalogs Add an Item to the Catalog (Partner Task) About this task You should add items to the catalog if you want to link your corresponding Item IDs with that of your customers. For a particular item, you can define Color, Size, Product, Sub Product, and General Description in addition to the Item ID and Item Description. However, each Item ID can have only one set of these five attributes. Though you can define attributes of an item, the Order Detail screen, Shipment Detail screen, and Invoice Detail screen display the attributes as specified in the corresponding order by your Sponsor. Note: If you have configured a rule for the item such that your Item ID is different from the customer's Item ID, these attributes of the item are not considered when matching the items. To add an item to the catalog, follow these steps. Procedure 1. From the menu bar, navigate to Setup > Manage Items. 2. The Search Criteria - Find Item panel is displayed in the Find Item screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with a list of items. Click Add. 4. The Add Item dialog box is displayed. Enter the appropriate values in the fields and click Save. The following table describes the fields that make up the Search Criteria - Find Item panel. Field Description Item ID Enter the identifier of the item to be included in the search. Item Description Enter the description of the item to be included in the search. Max Records Indicates the maximum number of items that will be displayed in the Search List panel. You can enter the maximum number of items to be displayed in the search results. The following table describes the fields that make up the Search List panel. Field Description Item ID Indicates the identifier of the item. Item Description Indicates the description of the item. The following table describes the fields that make up the Add Item dialog box. Field Description Item ID Enter the identifier of the item to be added in the Search List. Item Description Enter a brief description of the item. © Copyright IBM Corp. 2000, 2014 163 Field Description Color Enter the color of the item. The system supports a maximum of 40 characters in this field. Size Enter the size of the item. The system supports a maximum of 40 characters in this field. Product Indicates the name of the product. For example, Apparel. The system supports a maximum of 40 characters in this field. Sub Product Indicates the name of the sub product. For example, Shirts. The system supports a maximum of 40 characters in this field. General Description Enter additional description of the item, as required. The system supports a maximum of 40 characters in this field. Manage an Item in the Catalog (Partner Task) About this task Sterling Supplier Portal enables Partners to maintain and link their Item IDs with that of their customers. To manage an item in the catalog, follow these steps. Procedure 1. From the menu bar, navigate to Setup > Manage Items. 2. The Search Criteria - Find Item panel is displayed in the Item Search screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with a list of items. Select the check box against the item that you want to manage and click Manage Customer's Item. 4. The Customer's Item dialog box is displayed. Enter the appropriate values in the fields and click Save. The following table describes the actions and fields that make up the Customer's Item dialog box. Action Description Add/Copy Row Click this to add a new row, which in turn enables you to select the customer identifier from the drop-down list. You can enter the identifier and the description of the item that belongs to the selected customer. To add multiple rows, enter the number of rows in the text box against Add/Copy and click Add/Copy. Remove Row Click this to remove a row. Field Description Customer From the drop-down list, select the identifier of the customer. Item ID Enter the identifier of the item. Item Description Enter a brief description of the item. Modify an Item in the Catalog (Partner Task) About this task You can modify the description of an item in order to link it with the customer's Item ID. You can modify the items that have been added to the catalog. For a 164 Sterling Supplier Portal: Partner User Guide particular item, you can define Color, Size, Product, Sub Product, and General Description in addition to the Item ID and Item Description. However, each Item ID can have only one set of these five attributes. Though you can define attributes of an item, the Order Detail screen, Shipment Detail, and Invoice Detail screen display the attributes as specified in the corresponding order by your Sponsor. Note: v If you have configured a rule for the item such that your Item ID is different from the customer's Item ID, these attributes of the item are not considered when matching the items. v If you have configured a rule for the item such that your Item ID is same as the customer's Item ID and your Sponsor sends a different order containing the same item but different additional attributes, then the additional attributes in the Customer's Item dialog box are automatically overridden. To modify an item in the catalog, follow these steps. Procedure 1. From the menu bar, navigate to Setup > Manage Items. 2. The Search Criteria - Find Item panel is displayed in the Find Item screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of items. Select the check box against the item that you want to modify and click Modify. 4. The Modify dialog box is displayed. Enter the new description for the item and click Save. This replaces the existing Item Description. The following table describes the fields in the Modify dialog box. Field Description Item ID Indicates the identifier of the item. Item Description Enter a brief description for the item. Color Enter the color of the item. The system supports a maximum of 40 characters in this field. Size Enter the size of the item. The system supports a maximum of 40 characters in this field. Product Indicates the name of the product. For example, Apparel. The system supports a maximum of 40 characters in this field. Sub Product Indicates the name of the sub product. For example, Shirts. The system supports a maximum of 40 characters in this field. General Description Enter additional description of the item, as required. The system supports a maximum of 40 characters in this field. Delete an Item from the Catalog (Partner Task) About this task You should delete items from the catalog if you do not want to link your corresponding Item IDs with that of your customers. To delete an item from the catalog, follow these steps. Chapter 35. Catalogs 165 Procedure 1. From the menu bar, navigate to Setup > Manage Items. 2. The Search Criteria - Find Item panel is displayed in the Find Item screen. Enter the search criteria and click Search. 3. The Search List panel is displayed with the list of items. Select the check box against the corresponding Item ID that you want to delete and click Delete. To delete all the items from the catalog at the same time, select the check box against the Item ID field name and click Delete. 166 Sterling Supplier Portal: Partner User Guide Chapter 36. Edit Basic Profile Information (Partner Task) About this task Sterling Supplier Portal enables a Partner organization to edit its basic information. Partners supply products to Sponsors (Buyers). Partners are also known as Suppliers. To edit the basic profile of a Partner organization, follow these steps. Procedure 1. From the Sterling Supplier Portal Console, navigate to Setup > Configure My Profile > Edit Basic Info. 2. The Edit Basic Information screen is displayed. In the Edit Basic Information panel, make the necessary changes, and click Save. The following table describes the fields that make up the Edit Basic Information panel in the Edit Basic Information screen. Field Description Company* Enter the name of the company. Address Line 1 Enter the line of the company address. Address Line 2 Enter the second address line, if applicable. Address Line 3 Enter the third address line, if applicable. City Enter the name of the city. State/Province Enter the name of the state. Zip/Postal Code Enter the zip code. Country Select the name of the country. Phone # Enter the phone number of the contact person. Email ID Enter the e-mail ID of the contact person. * = Mandatory field. © Copyright IBM Corp. 2000, 2014 167 168 Sterling Supplier Portal: Partner User Guide Chapter 37. Modify Partner's Public Profile (Partner Task) About this task Sterling Supplier Portal enables a Partner organization to modify its public profile. Partners supply products to Sponsors (Buyers). Partner are also known as Suppliers. To modify the public profile of a Partner organization, follow these steps. Procedure 1. In the Sterling Supplier Portal Console, navigate to Setup > Configure My Profile > Modify Public Profile. 2. The Modify Public Profile screen is displayed. In the Modify Public Profile panel, select the information that you want to make public, and click Save. Note: A Partner Associate is not allowed to modify the public profile of a Partner's organization. © Copyright IBM Corp. 2000, 2014 169 170 Sterling Supplier Portal: Partner User Guide Chapter 38. Configure a Rule for an Item (Partner Task) About this task You can either have the same Item IDs as your Sponsors or Item IDs that are different from that of your Sponsors. Sterling Supplier Portal enables you to configure the rules for Item IDs. These rules enable you to link your Item IDs with your Sponsors' IDs in case the Item IDs are different. To configure a rule for an item, follow these steps. Procedure 1. From the menu bar, navigate to Setup > Manage Item Rule. 2. The Manage Partner's Item screen is displayed. Select one of the following rules and click Save. Note: v My Item ID is same as Customer's Item ID - Select this so that your item ID will be same as the Sponsor (seller) item ID. v My Item ID is different from Customer's Item ID - Select this so that your item ID will be different from the Sponsor (seller) item ID. © Copyright IBM Corp. 2000, 2014 171 172 Sterling Supplier Portal: Partner User Guide Chapter 39. Upload Inventory Information (Partner Task) The Sponsor might have set up your community to require you to upload an inventory list. You have to upload the inventory details in a Microsoft Excel spreadsheet. About this task You can download a sample spreadsheet template from Sterling Supplier Portal. You can update the spreadsheet with your inventory information and then upload the spreadsheet. You can upload an Excel spreadsheet for only one Sponsor at a time. Procedure To upload inventory information, follow these steps: 1. From the menu bar, click Setup > Send Inventory Snapshot. The Inventory Upload page is displayed. 2. Click the Download Sample hyperlink to download the spreadsheet and save it to your computer. 3. Update the following fields in the spreadsheet: Field Description Item ID Enter the identifier of an item. This field is required. You can enter a maximum of 40 characters for an Item ID. Quantity Enter the quantity of available items. This field is required. You can enter a maximum of 14 digits. You can include up to 4 decimal places. If any items are out of stock, mark the quantity as zero in the spreadsheet. Unit Of Measure Enter the Unit Of Measure (UOM) of the items, as configured by the Sponsor. This field is required. You can enter a maximum of 40 characters for each UOM. Product Class Enter the Product Class of the items, as configured by the Sponsor. You can enter a maximum of 10 characters for a Product Class. UPC Code Enter the Universal Product Code of the item. You can enter a maximum of 100 characters for a UPC. GTIN Enter the Global Trade Item Number of the item. You can enter a maximum of 128 characters for a GTIN. 4. Click Upload to upload the updated sheet: a. Select the Sponsor to which you are sending the inventory update. The customer list only shows the Sponsors that require you to send the © Copyright IBM Corp. 2000, 2014 173 inventory updates. If you are a member of more than one community for the same Sponsor, the Sponsor's name and Community ID are both listed. b. Enter the file name that you want to upload. You can also click Browse, navigate to the appropriate folder, and select the file. 174 Sterling Supplier Portal: Partner User Guide Chapter 40. Route Planning Sending a Shipment for Route Planning (Partner Task) About this task If your Sponsor includes Advance Shipment Notice in the choreography of the community to which you belong, and sends an order that requires route planning, then you must send the shipment corresponding to that order for route planning before sending it to the customer. Your Sponsor plans the route, and updates the carrier information, pickup time, and so on. After you have sent a shipment for route planning, you should receive the route plan by the end of that day. If you do not receive the route plan for the shipment, the Routing response for due task is displayed in the Overdue Tasks panel of the dashboard and you can contact your Sponsor. If you have saved a shipment as a draft, perform the following steps to send the shipment for route planning. Procedure 1. From the menu bar, navigate to My Documents > Orders. 2. The Search Criteria - Find Order panel is displayed in the Find Order screen. Enter the Order # you want to search for. You can also select one of the following options: v is: The application searches for the exact order number. 3. 4. 5. 6. 7. v starts with: The application searches for order numbers that start with the specified value. Enter the search criteria and click Search. The Search List panel is displayed with the list of orders. Select the check box against the order that you want to ship and click View Details. Alternatively, you can also click the corresponding Order Number hyperlink. The Order Detail screen is displayed. Click Ship PO. Note: The Ship PO task is available as a Related Task only if ASN is a part of the choreography of the community to which the Partners belongs. The Create Shipment screen is displayed. Enter the appropriate values in the fields. Click the Send Routing Request button. The shipment is saved as a draft containing read-only fields, and the request for route planning is sent to your Sponsor. a. In the Home screen, click Saved as Draft in the Overview panel. b. The Drafts screen is displayed. In the Drafts panel, click the link pertaining to the Shipment you want to send for route planning. c. The Create Shipment screen is displayed. Enter the appropriate values in the fields. d. Click the Send Routing Request button. The Send ASN button is disabled in the Create Shipment screen because you cannot send the shipment unless you receive the corresponding route plan from your Sponsor. The Routing Request Sent for event is displayed in the Event Log panel of the Order Detail screen when you have sent a shipment for route planning. You can view the Create Shipment screen by clicking the Shipment number hyperlink. After you have sent the shipment for route planning, the Delete and Generate Packing Slip buttons are enabled. Note: You cannot send the same shipment for route planning multiple times. The Send Routing Request button is removed from the Create Shipment screen after you click it once. If you want to send a new shipment pertaining to the order for route planning, you must delete the shipment and create a new one. However, when a new shipment is created, new tasks are not listed in the Dashboard and the tasks pertaining to the earlier shipment are deleted. Receiving a Route Plan for a Shipment (Partner Task) Sterling Supplier Portal enables you to receive a route plan for a shipment. If you receive an order that requires route planning, you must send the corresponding shipment for route planning. Your Sponsor plans the load and updates the carrier details, pick up time, and so on. When the route plan for the shipment is received, the Routing Response Received for event is displayed in the Event Log panel in the Order Detail screen. The fields that your Sponsor has modified are automatically updated in the corresponding draft form of the shipment. You can click the Shipment Number hyperlink adjacent to the Routing Response Received for event in the Event Log panel to view the updated Create Shipment screen. All the buttons are enabled and you can perform other tasks pertaining to the shipment such as generating a Packing Slip, sending the shipment to your Sponsor, and so on. After sending the shipment for route planning, if you do not receive the route plan by the end of that day, the Routing response for due task is generated the next day in the Overdue Tasks panel of the Dashboard. You can contact your Sponsor for the route plan. After you send out a shipment for route planning, you may receive multiple load updates until this shipment is finally sent to your Sponsor. Each load update can consist of multiple shipments. When you receive the route plan you can send the shipment to your Sponsor. After you have sent the shipment to your Sponsor, you can perform tasks such as sending an invoice for the shipment based on the choreography selected by your Sponsor for the community to which you belong. 176 Sterling Supplier Portal: Partner User Guide Chapter 41. Currency Codes In Sterling Supplier Portal, currency amounts are displayed with the associated currency code. The following currencies are displayed as symbols: v USD Dollars (USD)- $ v Euros (EUR)- € v British Pounds (GBP)- £ Sterling Supplier Portal supports the following currency codes: Currency Code Country and Currency AED United Arab Emirates, Dirham AFN Afghanistan, Afghani ALL Albania, Lek AMD Armenia, Dram ANG Netherlands, Antillean Guilder AOA Angola, Kwanza ARS Argentina, Peso AUD Australia, Dollar AWG Aruba, Florin AZN Azerbaijan, Manat BAM Bosnia And Herzegovina, Convertible Mark BBD Barbados, Dollar BDT Bangladesh, Taka BGN Bulgaria, Lev BHD Bahrain, Dinar BIF Burundi, Franc BMD Bermuda, Dollar BND Brunei, Dollar BOB Bolivia, Boliviano BRL Brazil, Real BSD Bahamas, Dollar BTN Bhutan, Ngultrum BWP Botswana, Pula BYR Belarus, Ruble BZD Belize, Dollar CAD Canada, Dollar CDF Democratic Republic of Congo, Franc CHE Switzerland, WIR Bank (Complementary Currency) CHF Switzerland, Franc © Copyright IBM Corp. 2000, 2014 177 178 Currency Code Country and Currency CHW Switzerland, WIR Bank (Complementary Currency) CLP Chile, Peso CNY China, Yuan Renminbi COP Colombia, Peso COU Colombia, Unidad de Valor Real CRC Costa Rica, Colon CUC Cuba, Convertible Peso CUP Cuba, Peso CVE Cape Verde, Escudo CZK Czech Republic, Koruna DJF Djibouti, Franc DKK Denmark, Krone DOP Dominican Republic, Peso DZD Algeria, Dinar EEK Estonia, Kroon EGP Egypt, Pound ERN Eritrea, Nakfa ETB Ethiopia, Birr FJD Fiji, Dollar FKP Falkland Islands, Pound GEL Georgia, Lari GHS Ghana, Cedi GIP Gibraltar, Pound GMD Gambia, Dalasi GNF Guinea, Franc GTQ Guatemala, Quetzal GYD Guyana, Dollar HKD Hong Kong, Dollar HNL Honduras, Lempira HRK Croatia, Kuna HTG Haiti, Gourde HUF Hungary, Forint IDR Indonesia, Rupiah ILS Israel, New Sheqel INR India, Rupee IQD Iraq, Dinar IRR Iran, Rial ISK Iceland, Krona JMD Jamaica, Dollar JOD Jordan, Dinar JPY Japan, Yen Sterling Supplier Portal: Partner User Guide Currency Code Country and Currency KES Keny, Shilling KGS Kyrgyzstan, Som KHR Cambodia, Riel KMF Comoros, Franc KPW North Korea, Won KRW South Korea, Won KWD Kuwait, Dinar KYD Cayman Islands, Dollar KZT Kazakhstan, Tenge LAK Laos, Kip LBP Lebanon, Pound LKR Sri Lanka, Rupee LRD Liberia, Dollar LSL Lesotho, Loti LTL Lithuania, Litas LVL Latvia, Lats LYD Libya, Dinar MAD Morocco, Dirham MDL Moldova, Leu MGA Malagascar, Ariary MKD Republic of Macedonia, Denar MMK Myanmar, Kyat MNT Mongolia, Tugrik MOP Macau, Pataca MRO Mauritania, Ouguiya MUR Mauritius, Rupee MVR Maldives, Rufiyaa MWK Malawi, Kwacha MXN Mexico, Peso MYR Malaysia, Ringgit MZN Mozambique, Metical NAD Namibia, Dollar NGN Nigeria, Naira NIO Nicaragua, Cordoba Oro NOK Norway, Krone NPR Nepal, Rupee NZD New Zealand, Dollar OMR Oman, Rial PAB Panama, Balboa PEN Peru, Nuevo Sol PGK Papua New Guinea, Kina Chapter 41. Currency Codes 179 180 Currency Code Country and Currency PHP Philippines, Peso PKR Pakistani, Rupee PLN Poland, Zloty PLZ Poland, Zloty PYG Paraguay, Guarani QAR Qatar, Rial ROL Romania, Lei RON Romania, New Leu RSD Serbia, Dinar RUB Russia, Rouble RUR Russia, Rouble RWF Rwanda, Franc SAR Saudi Arabia, Riyal SBD Solomon Islands, Dollar SCR Seychelles. Rupee SDG Sudan, Pound SEK Sweden, Krona SGD Singapore, Dollar SHP Saint Helena, Pound SLL Sierra Leone, Leone SOS Somalia, Shilling SRD Suriname, Dollar STD Sao Tome And Principe, Dobra SYP Syria, Pound SZL Swaziland, Lilangeni THB Thailand, Baht TJS Tajikistan, Somoni TMT Turkmenistan, Manat TND Tunisia, Dinar TOP Tonga, Pa'anga TRL Turkey, Lira TRY Turkey, Lira TTD Trinidad And Tobago, Dollar TWD Taiwan, Dollar TZS Tanzania, Shilling UAH Ukraine, Hryvnia UGX Uganda, Shilling UYU Uruguay, Peso UZS Uzbekistan, Som VEF Venezuela, Bolivar Fuerte VND Vietnam, Dong Sterling Supplier Portal: Partner User Guide Currency Code Country and Currency VUV Vanuatu, Vatu WST Samoa, Tala XAF Cameroon, Central African Republic, Republic of the Congo, Chad, Equatorial Guinea, and Gabon - CFA Franc BEAC XCD Anguilla, Antigua and Barbuda, Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines - East Caribbean Dollar XPF French Polynesia, New Caledonia, Wallis and Futuna - CFP Franc YER Yemen, Rial ZAR South Africa, Rand ZMK Zambia, Kwacha ZWL Zimbabwe, Dollar Chapter 41. Currency Codes 181 182 Sterling Supplier Portal: Partner User Guide Notices This information was developed for products and services offered in the U.S.A. IBM may not offer the products, services, or features discussed in this document in other countries. Consult your local IBM representative for information on the products and services currently available in your area. Any reference to an IBM product, program, or service is not intended to state or imply that only that IBM product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any IBM intellectual property right may be used instead. However, it is the user's responsibility to evaluate and verify the operation of any non-IBM product, program, or service. IBM may have patents or pending patent applications covering subject matter described in this document. The furnishing of this document does not grant you any license to these patents. 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Notices 185 186 Sterling Supplier Portal: Partner User Guide Index A L T Add/Copy Row field 122, 130, 164 Address Line 1 field 119, 127 Address Line 2 field 119, 127 Amount field 26, 122, 131 Application field 135, 136 Last Name field 119, 127, 128 Line Identifier field 120 Line Total field 121 B Maximum Number of Records to Show field 10, 12 Tax Exempt field 118, 126 Tax Jurisdiction field 122, 131 Tax Name field 122, 130 Total Supplier Charges field 122, 131, 139 Transportation Method field 127 Type field 26 Buyer ID field 119, 128 Buyer Tax ID field 118, 126 U N Non-Compliance Summary 158 Number of Days to Look Ahead field C cancel a shipment 115 Carrier Account # field 142 Carrier Service Code field 127 Category field 122, 130, 131 Charge Name field 122, 131 chargeback 154 City field 119, 127, 128 Community field 118, 127 Company field 119, 127 container view details 77 Contract # field 53 Country field 119, 128 Customer field 118, 127, 164 D dashboard 1 Dashboard Panel field M 9 First Name field 119, 127, 128 Footer Message field 142 H Header Charge 119 Header Message field 10 V O Vendor Compliance Order # field 118 Order Date field 118 Ordered Qty. field 120 Orders opened within the last days field 12 Z ZIP field 153 119, 128 P Payment Date field 26 Payment Ref # field 26 Payment Reference # field Pro # field 127 26 Q Qty. in Invoice field F Unit Price field 120 UOM field 120 120 R Reason Code field 122, 131 Recalculate Total field 122, 131 Release # field 118, 127 Remove Lines field 119, 128 Routing field 127 142 S I Introduction dashboard 1 setup 2 Invoice # field 26, 118, 126 Invoice Date field 118, 126 Invoice Type field 118, 126 Invoiced Qty. field 120 Item Description field 163, 164 Item field 120 Item ID field 163, 164 © Copyright IBM Corp. 2000, 2014 SCAC field 127 shipment send shipment for route planning 175 Shipment # field 127 Shipment Address field 127 Shipment On field 127 Shipped Qty. field 120 State field 119, 127, 128 Supplier ID field 119, 127 Supplier Tax ID field 118, 127 187 188 Sterling Supplier Portal: Partner User Guide Product Number: 5725-E38 Printed in USA
Source Exif Data:
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