1 Supplier Management Task User Guide
User Manual:
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AIRBAKE ALL-CLAD ARNO ASIAVINA CALOR CLOCK IMUSA KRUPS LAGOSTINA MAHARAJA.WHITELINE MIRRO MOULINEX PANEX PENEDO REGAL ROCHEDO ROWENTA SAMURAI SEB SUPOR TEFAL T-FAL UMCO WEAREVER Supplier Management Task Introduction Phase 1: Supplier Documents and Contracts Management APR 2014 Contents 1 • Background, Objectives and Benefits 2 • Phase, Introduction process 3 • Introduce the Document Type 4 • User Guide: Upload document 5 • Generate Report 6 • Example (Errors) 7 •Q & A Supplier Management 2014 2 Supplier Management 2014 3 Background Background Current situation: • Major document in WSS (e.g. SIF, SEF, SPR, General agreement…) • Project Specification, Quotation keep in PM’s personal folder • Social Audit report keep in Quality dept. • Several Excel tracking files for the status of document (Total supplier list, Contract status follow up, Supplier Evaluation Review..) Difficulties: • Maintaining current manual searching document process which caused time consuming and higher risk of outdated/ inconsistent data for Supplier information. • Tracking files maintenance supplier base, panel base, supplier responsible would be changed. • No history of document saving or upload. • The current situation of documents/ contracts of suppliers might be confusing. • It is not reliable to be sure that people would get the latest file correctly. Supplier Management 2014 4 Objectives & Benefits Objectives - Supplier Management improvement • To have a standard process to upload documents and consolidate the supplier documents in one place for enhancing controlling, searching and reporting purposes • To consolidate the summary of the Document/ Contract by suppliers in one file/ user interface for enhancing reliability and efficiency Benefits •Document controlling and traceability •ISO and SAFE audit requirements fulfillment •Supplier database efficiency, accuracy, maintenance and analysis •Supplier situation review Supplier Management 2014 5 Supplier Management 2014 6 Supplier Management Task: Phase 1 JAN - MAR 2014 Develop & indentify • Part one: • develop the user interface for upload the document • Part two: • develop the report of document summary APR – MAY 2014 Processing • Interface testing • Prepare guideline, upload the documents Supplier Management 2014 JUN 2014 Implementation • Provide training • Launching the system 7 Supplier Management 2014 8 Supplier Management Task: Process Phase 1: Document/ Contract upload • 1. Supplier/ Panel Master maintenance • 2. Upload document/ contract • 3. Generate report Phase 2: Supplier information review • 1. Consolidate supplier performance information • 2. Search and Display Supplier information in efficient way Supplier Management 2014 9 Supplier Management: Upload steps Create upload document task Input data of document (such as document date, expired date, NQSU, SASL…) Attach the document Supplier Management 2014 Submit the document task Completed 10 Supplier Management: Process Create upload document task Supplier Management 2014 11 Supplier Management: Process Input data of document (such as document date, expired date, NQSU, SASL…) Supplier Management 2014 12 Supplier Management: Process Attach the document Supplier Management 2014 13 Supplier Management: Process Submit the document task Supplier Management 2014 Completed 14 Supplier Management 2014 15 Upload document: Document Type Document type Include: • Company presentation • Control Plans • Control Range • Exclusivity (EA) • Fast Supplier Assessment (FSA) • Foodstuffs declaration • IP (Intellectual Property) • ISO 14001 • ISO 9001 • Liability insurance • LOC (Letter of Confidentiality) • NDA (Non Disclosure Agreement) • OHSAS 18001 • Other business certifications (ex : FSC for Packaging) • Price Lists • Process Audit • Process Audit • Action Plans • Project Specification • Quality results • SEF • SIF • Social Audit • Social Audit CAP • SPR • SSR • Supplier Meeting Reports • Technical Audit • Tooling list • Declaration letter of group organization • Eco-Declaration • Environmental Declaration • General Contract • Quality Appendix • Responsible Purchasing Charter • Supply Chain Appendix Supplier Management 2014 16 Upload document: Document Type Document type Information SIF Turnover, Ratio SEF Score Social audit Audit by, Audit type, Audit grade General Contract Payment terms Quality Appendix NQSU Supply Chain Appendix SASL, Lead time Supplier Management 2014 17 Supplier Management 2014 18 User Guide: Upload document Step 1: Click the icon “Supplier Management” Supplier Management 2014 19 User Guide: Upload document Step 2: Select “Upload Document” Step 3: Select “Add New Task” Supplier Management 2014 20 User Guide: Upload document Step 4: Select “New record” Supplier Management 2014 21 User Guide: Upload document Step 5: Select “Short Name” or “Vendor Name” Supplier Management 2014 22 User Guide: Upload document Step 6: • Select “Document Type*, Document Date, Expired Data” • And input the “Remarks, Version” * Will further introduce different document type* Supplier Management 2014 23 User Guide: Upload document Step 7: Select “Document Level” (If select “Product/Project”, need to input the Project/ Product name) Supplier Management 2014 24 User Guide: Upload document Step 8: Attach the file Supplier Management 2014 25 User Guide: Upload document Step 9: Press “Submit” Supplier Management 2014 26 User Guide: Upload document If you need upload more than one file under the same vendor, double check the task and select “New record”… (repeat the pervious step) Supplier Management 2014 27 Upload document: Document Type Document type Information SIF Turnover, Ratio SEF Score Social audit Audit by, Audit type, Audit grade General Contract Payment terms Quality Appendix NQSU Supply Chain Appendix SASL, Lead time Supplier Management 2014 28 Upload document: Document Type Document type : SIF • Input “Turnover” and “Ratio” Supplier Management 2014 29 Upload document: Document Type Document type : Social Audit • Input “Audit by, Audit type and Audit Grade” Document type : SEF • Input “Score” Supplier Management 2014 30 Upload document: Document Type Document type : General Contract • Select the “Payment terms” Supplier Management 2014 31 Upload document: Document Type Document type : Supply Chain Appendix • Input “Lead time and SASL” Document type : Quality Appendix • Input “NQSU” Supplier Management 2014 32 Supplier Management 2014 33 Upload document: Delete Record Right click, select the “Delete Record” and “Ok” Supplier Management 2014 34 Upload document: Delete Record Right click, select the “Delete Record” and “Ok” Supplier Management 2014 35 Supplier Management 2014 36 Search Function Input the key words for search the existing task Supplier Management 2014 37 Supplier Management 2014 38 Report 1 Select the “Supplier Document Raw Data” and “Export file” Supplier Management 2014 39 Report 2 Select the “Document Count” and “Generate Report” Supplier Management 2014 40 Supplier Management 2014 41 Auto Alert If you missing to input the “mandatory field”, it will show the auto alert. Also you can’t submit the task. Supplier Management 2014 42 THANK YOU FOR YOUR ATTENTION Supplier Management 2014 44 Vendor Status Supplier Management 2014 45 Vendor Status Select the “Status” and “Product type” Supplier Management 2014 46 Vendor Status Select the “Commit” and “OK”. Supplier Management 2014 47 Supplier Management 2014 48 Supplier Panel Supplier Management 2014 49 Supplier Panel Select the “Category”, “FP/CP” and “Rank”. (*Rank = “1” or blank”) Supplier Management 2014 50
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