1 Supplier Management Task User Guide
User Manual:
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Page Count: 50
APR 2014
Supplier Management Task Introduction
Phase 1:
Supplier Documents and Contracts Management
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Contents
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1 •Background, Objectives and Benefits
2 •Phase, Introduction process
3 •Introduce the Document Type
4 •User Guide: Upload document
5 •Generate Report
6 •Example (Errors)
7 •Q & A
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Background
Background
Current situation:
• Major document in WSS (e.g. SIF, SEF, SPR, General agreement…)
• Project Specification, Quotation keep in PM’s personal folder
• Social Audit report keep in Quality dept.
• Several Excel tracking files for the status of document (Total supplier list, Contract
status follow up, Supplier Evaluation Review..)
Difficulties:
• Maintaining current manual searching document process which caused time
consuming and higher risk of outdated/ inconsistent data for Supplier information.
• Tracking files maintenance
supplier base, panel base, supplier responsible would
be changed.
• No history of document saving or upload.
• The current situation of documents/ contracts of suppliers might be confusing.
• It is not reliable to be sure that people would get the latest file correctly.
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Objectives & Benefits
Objectives - Supplier Management improvement
• To have a standard process to upload documents and consolidate the supplier
documents in one place for enhancing controlling, searching and reporting purposes
• To consolidate the summary of the Document/ Contract by suppliers in one file/ user
interface for enhancing reliability and efficiency
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Benefits
•Document controlling and traceability
•ISO and SAFE audit requirements fulfillment
•Supplier database efficiency, accuracy, maintenance and analysis
•Supplier situation review
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Supplier Management Task: Phase 1
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Develop &
indentify
•Part one:
•develop the
user
interface for
upload the
document
•Part two:
•develop the
report of
document
summary
Processing
•Interface
testing
•Prepare
guideline,
upload the
documents
Implementation
•Provide
training
•Launching
the system
JAN - MAR 2014
APR – MAY 2014
JUN 2014
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Supplier Management Task: Process
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Phase 1: Document/ Contract upload
•1. Supplier/ Panel Master maintenance
•2. Upload document/ contract
•3. Generate report
Phase 2: Supplier information review
•1. Consolidate supplier performance information
•2. Search and Display Supplier information in efficient way
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Upload document:
Document Type
Document type Include:
•Company presentation
•Control Plans
•Control Range
•Exclusivity (EA)
•Fast Supplier
Assessment (FSA)
•Foodstuffs declaration
•IP (Intellectual Property)
•ISO 14001
• ISO 9001
• Liability insurance
• LOC (Letter of
Confidentiality)
•NDA (Non Disclosure
Agreement)
•OHSAS 18001
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• Other business certifications (ex : FSC for Packaging)
• Price Lists
• Process Audit
• Process Audit
• Action Plans
• Project Specification
• Quality results
• SEF
• SIF
• Social Audit
• Social Audit CAP
• SPR
• SSR
• Supplier Meeting Reports
• Technical Audit
• Tooling list
• Declaration letter of group organization
• Eco-Declaration
• Environmental Declaration
• General Contract
• Quality Appendix
• Responsible Purchasing Charter
• Supply Chain Appendix
Upload document:
Document Type
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Document type
Information
SIF
Turnover, Ratio
SEF
Score
Social audit
Audit by, Audit type, Audit grade
General Contract
Payment terms
Quality Appendix
NQSU
Supply Chain Appendix
SASL, Lead time
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User Guide:
Upload document
Step 1: Click the icon “Supplier Management”
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User Guide:
Upload document
Step 2:
Select “Upload
Document”
Step 3:
Select “Add New
Task”
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User Guide:
Upload document
Step 4: Select “New record”
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User Guide:
Upload document
Step 5: Select “Short Name” or “Vendor Name”
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User Guide:
Upload document
Step 6:
•Select “Document Type*,
Document Date, Expired
Data”
•And input the “Remarks,
Version”
* Will further introduce
different document type*
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User Guide:
Upload document
Step 7: Select “Document Level”
(If select “Product/Project”, need to input the
Project/ Product name)
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User Guide:
Upload document
Step 8: Attach the file
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User Guide:
Upload document
Step 9: Press “Submit”
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User Guide:
Upload document
If you need upload more than one file under the same vendor, double
check the task and select “New record”… (repeat the pervious step)
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Upload document:
Document Type
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Document type
Information
SIF
Turnover, Ratio
SEF
Score
Social audit
Audit by, Audit type, Audit grade
General Contract
Payment terms
Quality Appendix
NQSU
Supply Chain Appendix
SASL, Lead time
Upload document:
Document Type
Document type : SIF
•Input “Turnover” and “Ratio”
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Upload document:
Document Type
Document type : Social Audit
•Input “Audit by, Audit type and Audit Grade”
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Document type : SEF
•Input “Score”
Upload document:
Document Type
Document type : General Contract
•Select the “Payment terms”
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Upload document:
Document Type
Document type : Supply Chain Appendix
• Input “Lead time and SASL”
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Document type : Quality Appendix
•Input “NQSU”
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Upload document:
Delete Record
Right click, select the “Delete Record” and “Ok”
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Upload document:
Delete Record
Right click, select the “Delete Record” and “Ok”
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Search Function
Input the key words for search the existing task
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Report 1
Select the “Supplier Document Raw Data” and
“Export file”
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Report 2
Select the “Document Count” and “Generate
Report”
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Auto Alert
If you missing to input the “mandatory field”, it
will show the auto alert.
Also you can’t submit the task.
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THANK YOU FOR YOUR ATTENTION
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Vendor Status
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Vendor Status
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Select the “Status” and “Product type”
Vendor Status
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Select the “Commit” and “OK”.
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Supplier Panel
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Supplier Panel
Select the “Category”, “FP/CP”
and “Rank”.
(*Rank = “1” or blank”)
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