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DMS User Manual
DMS Portal
User Manual
This document has been created and submitted on a confidential basis solely
for the benefit of the intended recipient. It may not be reproduced or copied
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acknowledges and agrees that; i) the recipient will not copy, fax, reproduce,
or distribute this document, in whole or in part, without permission; and; ii)
all of the information contained herein will be treated as confidential material.
©2017 Nihilent Limited. All Rights Reserved
DMS User Manual
Project Name
DMS Portal
Document Type
User Manual
Document Name
User Manual DMS v_1.0
Module
Author
Reviewer
• Purchase
Varun Vaze
Sumit Haldar
Document amendment details
Version
Changed By
Module
Effective Date
Nature of modification
1.0
Varun Vaze
Purchase Module
15-Feb-2018
Document Created
1.1
Mohnish
Dewangan
4-Jun-2018
Document Modified
DMS User Manual
Table of Contents
1. Introduction .......................................................................................................... 4
1.1. Purpose ........................................................................................................... 4
1.2. Audience ........................................................................................................ 4
1.3. Definitions, acronyms and abbreviations ....................................................... 4
2. DMS Booking Poral ............................................................................................. 5
2.1. Available Channels ...................................................................................... 6
2.2. Buy ................................................................................................................. 6
On Target ............................................................................................................... 7
Sports Package..................................................................................................... 12
Multichannel Package ......................................................................................... 15
2.3. Upload Media Plan .................................................................................... 17
2.4. My Orders................................................................................................... 20
Order Confirmation – .......................................................................................... 23
Export Spot –........................................................................................................ 25
Clone – 27
Cancel – 28
Amend – 30
2.5. My Cart ....................................................................................................... 31
Cart 31
Saved For Later ................................................................................................... 41
2.6. Brief Us ....................................................................................................... 43
2.7. Finance ........................................................................................................ 44
2.8. Rate Card .................................................................................................... 47
2.9. Stats2Go ...................................................................................................... 48
DMS User Manual
1. Introduction
This user manual covers the usage of various features and functionality of the
DMS Portal application. The user manual covers all the topics along with a
number of window shots.
An attempt is made to maintain a good balance between the basics that every
user needs to know while, working on the application and more complex topics
that may appeal to advanced users.
1.1. Purpose
The purpose of DMS Portal user manual is to help the user to perform the
tasks easily, get the accurate information about various features, and to save
the time and cost.
1.2. Audience
This document is prepared for the end-users of DMS Portal
1.3. Definitions, acronyms and abbreviations
Abbreviation
Description
DMS
DStv Media Sales
GTT
Guaranteed Target Trade
CPT
Cost Per Thousand
TVR
Television Viewership Rating
CPP
Cost Per Point
PO Number
Purchase Order Number
ATL
Above The Line
VAT
Value Added Tax
DMS User Manual
2. DMS Booking Poral
On latest version of any web browser like chrome, mozilla or safari browser
use link,
https://dmsbookingportaluat.multichoice.co.za/DMSWebBookingPortal/ to
open DMS Booking Portal.
On the home page of DMS Booking Portal, system will display the below
menu items,
• Available Channels – Displays the list of channels which are available/
unavailable for booking but not yet contracting
• Buy – Module to be used for viewing the packed and purchasing one or
many.
• My Orders – Module to be used for viewing old orders and tracking the
orders placed with DMS
• Brief Us – Link to be used to create a brief of specific requirements if any
and share with DMS users
• Finance – Module to view invoices and statements
• Admin – Only for DMS Admin users to manage roles and rights
• Rate Card – Link to be used to navigate to
http://www.dstvmediasales.com/rate-card website of DStv Media sales
to view the rate card
• Stats2Go – Link to be used to navigate to http://dstvstats2go.com/
website of DStv
DMS User Manual
2.1. Available Channels
This section displays the list of channels which are available for Booking but
not yet Contracting on month to month basis.
1. On Home page of DMS Booking Portal, click on ‘Available Channels’
button on the left.
2. System will open the list of channels
2.2. Buy
This section provides information of different packages available for viewing
and buying.
On Home page of DMS Booking Portal, click on ‘Buy’ button
DMS User Manual
On Target
These are On Target or GTT (Guaranteed Target Trading) packages.
These packages are primarily views based and offer minimum
guaranteed views for selected target market.
3. Click Buy from the main menu.
4. Click On Target to view all the On Target packages available for
purchasing.
DMS User Manual
5. Click on any/ desired packages from the list displayed to see a balloon
displaying the details of the package;
6. Click on ‘Book’ button on the balloon to open the page displaying
a. Campaign Details – where user needs to enter value for below fields
i. Agency
ii. Advertiser
iii. Product
iv. Campaign Name
v. Campaign Period
• Start Date
• End Date
vi. Length (in sec)
vii. PO Number
viii. Flighting Code
ix. Symbol to add more Flighting Code(s)
b. Package Details
i. Target Market – System displayed as per the proposed and
selected packages. There is an op
ii. Guaranteed Views – System displayed as per the proposed and
selected packages
iii. Budget (Rands) – System displayed as per the proposed and
selected packages
iv. Dayparts – System displayed as per the proposed and selected
packages
v. Channels – Selected based on the package selected
DMS User Manual
vi. Mark Campaign as favorite – field with displayed which can
be selected to mark the campaign as favorite
There will be additional details displayed as below which might or
might not different based on the selected packages;
vii. Package (30 Sec Equivalent)
• CPT – 130
• TVR’s – 37
• CPP – 4995
viii. Customized
• CPT – 130
• TVR’s – 37
• CPP – 4995
ix. Price – Total Price of the selected package
7. User can customize/modify the ‘Package Details’ by clicking on the
‘Customize’ button and edit the below editable fields;
a. Budget (Rands)
b. Channels – Different/ desired channel mix can be created by making
selections using check boxes
DMS User Manual
8. After the customization is done, user can click on ‘Preview’ button to
view the changes made
9. Or, can click on ‘Reset’ button to display the old information
10. After user is happy with the campaign details and package details, click
on Add to Cart button to move this package into cart and continue with
either shopping and browsing with other options or one can checkout
for making payments.
DMS User Manual
11. Once a campaign is added to the card, system will display a message
“Campaign added to the card successfully!”
DMS User Manual
Sports Package
Sport packages are spot based and number of spots for selected sport
category.
1. Click Buy from the main menu.
2. Click Spot Packages to view options as,
a. Sport
b. Multichannel
3. Click on Sport to view all the On-Target Sport Packages available to buy
DMS User Manual
4. Click on sport related icons in the scroll bar, below On Target to view the
selected sport related package available.
5. Click on desired package to open the page displaying
a. Campaign Details where user need to enter the below details
i. Agency
ii. Advertiser
iii. Product
iv. Campaign Name
v. Campaign Period
• Start Date
• End Date
vi. Length (in sec)
vii. PO Number
DMS User Manual
viii. Flighting Code
ix. Symbol to add more Flighting Code(s)
x. Price – Price of the selected package
b. Package Details displaying the details of the package
6. After user is happy with the campaign details and package details, click
on Add to Cart button to move this package into cart and continue with
either shopping and browsing with other options or one can checkout
for making payments.
7. Once a campaign is added to the card, system will display a message
“Campaign added to the card successfully!”
DMS User Manual
Multichannel Package
These are multichannel spot packages. These packages are spot based
and number of spots for selected type of package.
1. Click Buy from the main menu.
2. Click Spot Packages
3. Click Multichannel to view Multichannel On Target spot packages
available to view and purchase
DMS User Manual
4. Click on desired package to open the page displaying
a. Campaign Details where user need to enter the below details
i. Agency
ii. Advertiser
iii. Product
iv. Campaign Name
v. Campaign Period
• Start Date
• End Date
vi. Length (in sec)
vii. PO Number
viii. Flighting Code
ix. Symbol to add more Flighting Code(s)
x. Price – Price of the selected package
b. Package Details displaying the details of the package
5. After user is happy with the campaign details and package details, click
on Add to Cart button to move this package into cart and continue with
either shopping and browsing with other options or one can checkout
for making payments.
DMS User Manual
6. Once a campaign is added to the card, system will display a message
“Campaign added to the card successfully!”
2.3. Upload Media Plan
This section provides information on how to upload a media plan and submit
it to DMS.
1. Click Buy from the main menu.
DMS User Manual
2. Click Upload Media Plan to open Upload Media Plan page
3. Below details will be displayed on upload media plan page,
i. Fill in all the Campaign details section displaying below fields
• Agency
• Advertiser
• Product
• Campaign Name
• Campaign Period
a. Start Date
b. End Date
• Length (in sec)
• PO Number
• Flighting Code
DMS User Manual
• Symbol to add more Flighting Code(s)
ii. Under Package details, click on ‘Upload’ to browse and upload
media plan (Excel, CSV, PDF and Image files)
iii. Add channels that are into Media Plan
• CATCH UP, check box to select
• DSTV, check box to select
• SPORT, check box to select
iv. Click on ‘Add to Card’ button add the media plan to the cart and
continue with either shopping and browsing with other options
or one can checkout for making payments.
v. Once a campaign is added to the card, system will display a
message “Campaign added to the card successfully!”
DMS User Manual
2.4. My Orders
This section provides information about My Orders Module in DMS portal
where all the orders which are placed with DMS will display. To open My
Order module, click on ‘My Order’ menu item in the main menu
1. System will display My Orders page with all your past orders and will
display below search options to filter from or search from the list,
Search Options
a. Select Advertisers – Dropdown field to select from existing
Advertisers to which the logged in users have access to
b. Start Date
c. End Date
d. Order ID/ Campaign No./Product Name – Free text fields where one
can search from an existing Order ID and/ or Campaign No. and/ or
Product Name
e. Select Status – Dropdown fields to select from the list of statuses
available in the system,
i. Confirmed
ii. Pending
iii. Cancelled
iv. Active
v. Favourite
2. Click on Search button to search based on the input parameters entered.
DMS User Manual
3. Search Results will be displayed in the grid displaying below details,
a. Icon, there will be three legend icon buttons displayed with below
color and numbers,
i. Confirmed – Fields displayed in Green color with read only text
field to display the number of orders which are confirmed
ii. Pending – Fields displayed in Yellow color with read only text
field to display the number of orders which are Pending
iii. Cancelled – Fields displayed in Red color with read only text field
to display the number of orders which are Cancelled
b. Followed by the legend icons fields there is a grid to display the
details of the orders places. The grid will display the below columns
i. Arrow key dropdown to expand the Order ID and view details of
the order placed
ii. Select Check box
iii. Order ID
iv. Advertiser Name
v. Order Date
vi. Status – Status will be displayed based on the legends for
Confirmed, Pending and Cancelled explained above
DMS User Manual
4. Click on the Arrow key dropdown to expand the result displayed in
Search Result grid and view details an Order ID
5. Following details will be displayed for an Order ID
a. Name of the Campaign – as entered by the user followed by details
of the same
b. ON TARGET – Details of the on-target test campaign, followed by
number of views and Price
c. Start Date
d. End Date
e. Status – as in if the order is Pending, confirmed, active or cancelled
f. List of channels selected in the campaign
DMS User Manual
g. Clone button
6. For the orders displayed on the ‘My Orders’ screen below actions can be
performed,
Order Confirmation –
a button to confirm the unconfirmed orders. Steps are,
i. Select an order from the list
ii. Select an order using the select check box
iii. Click on ‘Order Confirmation’ button to export the pdf displaying
the details of the confirmed order. Note if an order with Pending
status is opened then Order Confirmation pdf will be opened as
blank. See below the report for Order with Pending status
DMS User Manual
iv. See below the screenshot of order confirmation pdf for orders
with confirmed status
DMS User Manual
Export Spot –
Button to export the details of the selected order. Steps are,
i. Select an order using the Select Check box button and click on
Export Spot button
ii. System will display the pop-up, “Please Select Report Format”
with options
• CSV
• Excel,
iii. Select the desired format and click on Ok button to export the
report for confirmed orders displaying spot information
DMS User Manual
iv. If an order with Pending status is selected, then system will
display a message as “Records are not available for the order”
DMS User Manual
Clone –
This button provide feature to clone i.e. make a copy of the existing
order
i. From the displayed list of order under My Order page, click on
Clone button
ii. System will navigate to Buy package page with details pre-filled
as per selected order. User can continue with the filled details to
clone the order and create a new one.
DMS User Manual
Cancel –
Already placed orders can also be cancelled provided, Orders are
placed outside the 28 days cancellation period. If Start Date of the
order is less than 28 days, then Cancel button is not visible to the end
users
i. On My Order page, select the order and click on Cancel button
ii. System will display a pop up as displayed below with option as,
Yes and No
iii. Click on Yes button view the pop up with free text box asking
reason for cancellation.
DMS User Manual
iv. Enter the reason in the free text box field and click on submit
button to submit the request for cancellation. System will cancel
that order and navigate back to My Orders page displaying the
order with status as Cancelled and legend color red.
DMS User Manual
Amend –
User can click on Amend button to amend the details of the order
placed with DMS.
On My Orders page, for an order already placed, click on Amend
button
i. System will open Buy page displaying already filled details. Modify
the required editable fields and click on Preview button
ii. System will open the summarized view of the updated order
with options to,
• Back – Click on this button to go back to buy page to edit
any further information
• Update Order – Click on this button to update the order
placed and view confirmation pop up message on the
screen
DMS User Manual
2.5. My Cart
This section provides information of all the items added to the cart.
1. To open click on cart icon highlighted in the below screenshot,
2. System will open screen displaying;
Cart
Cart displays all the items i.e. packages added for purchase. See below
the screenshot. Click on arrow to expand the items displayed.
DMS User Manual
i. System will display all the details of the items in the Cart. One
can perform below operations on the same,
Continue Buying –
Alternately, if you want to continue shopping, click on
continue buying to go back to buy page.
DMS User Manual
Delete –
a. Click on Delete button to delete the item from the
cart.
b. On Click of delete button system will display a pop
up message confirming user the action
DMS User Manual
c. Click on Yes to continue with Delete action, or No
to go back to Cart
Save for Later –
Click on Save for Later button to move the package to
Saved for Later section.
Confirmation message on an item being marked for Save for Later
DMS User Manual
Add to Campaign –
for the displayed item in the cart, click on Add to
Campaign button
DMS User Manual
d. System will open the Buy page
e. Select a package and click on it to open the
balloon on which click on Book button
f. System will open the On Target page with pre-
populated details of the selected campaign.
DMS User Manual
g. Modify the desired details, set the Campaign End
Date and click on Add to Cart button to add it to
the cart and proceed with checkout.
Amend Campaign –
Details of the item in the cart can be amended using this
button
a. Click on Amend Campaign button to amend the
details of the already added campaign in the cart.
DMS User Manual
b. System will open the details of the campaign
which is editable,
c. Make desired changes to the details and click on
Preview button, displayed in above screenshot to
open preview page with options to either,
i. Back – go back and make further
modifications
ii. Update Cart – Click on this button to
update the package in the cart.
DMS User Manual
d. Click on Update Cart button to get the
confirmation of modified campaign being added
to the cart.
Checkout
Once all the changes to the items in the cart is done user
can checkout to complete the buying process.
a. Click on Checkout button
DMS User Manual
b. On click of checkout button system will open a
pop up asking user to accept the terms and
conditions
c. Click on Yes to send the order and an Order
number will be generated and displayed for
reference
DMS User Manual
Saved For Later
Saved for Later will display packages which are saved for future
reference,
i. System will display all the details of the items present in Saved
For Later. One can perform below operations on the same,
DMS User Manual
Delete –
a. Click on Delete button to delete the item from the
cart.
Move to Cart –
a. Click on Move to Card button to move it back in
the cart and checkout
DMS User Manual
2.6. Brief Us
This section provides users with an option to create and provide a brief of the
desired campaign if the existing ones donot fulfil the need of the Advertiser
or Agency. Steps to create and submit a brief are displayed below;
On Home page of DMS Booking Portal, click on ‘Brief Us’ button to open the
blank page with below details,
1. Campaign Details
a. Agency
b. Advertiser
c. Product
d. Campaign Name
e. Campaign Period
i. Start Date
ii. End Date
f. Length (in sec)
g. PO Number
h. Flighting Code
2. Brief,
a. Budget (Rands) – Enter the desired budget with a minimum value of
R170,000
b. Target Market, of the campaign. Dropdown field to select from the
list.
c. Preferred Channel, where the campaign should run. Dropdown field
to select from the list.
d. ATL/ Sponsorship/ On Demand – Enter the value
DMS User Manual
e. Campaign Objective
f. Genres of the Content
g. Other insights/ information
3. After the details are filled, click on Submit button to view the
confirmation of submission. Post submission of the brief a DStv media
sales representative will get the email notification for action.
2.7. Finance
This section provides information about generating Invoices and Statements in
in DMS portal
On Login to DMS Web Portal click on Finance menu item on the Home page
1. System will display page with option to either search from two report
types,
DMS User Manual
a. Invoices, selected by default
b. Statements
2. Enter Search Parameters using any of the following and click on Search
button to view the details in the grid
a. Agency’s Name – Role based and read only for all users except for
Admin
b. Advertiser – dropdown to select from
c. Product
d. Campaign
e. Order
f. Campaign Number
g. Date From
h. Date To
DMS User Manual
3. For the displayed results in the grid, user can perform the following
operations
a. Export – Click on Export button to export the invoices in an excel
format on the local machine
b. Generate – Select records from the search result grid and click on
Generate button to generate the pdf version for the invoices
DMS User Manual
c. Sample pdf of the generated invoice is displayed below
2.8. Rate Card
Click on this menu item on the home page of Booking portal to navigate to
RateCard page of DStv Media Sales website’s login page
Click on Rate Card menu item to be navigated to DStv Rate Card website
DMS User Manual
Dstv Rate Card website
2.9. Stats2Go
Click on this item from menu to get navigated to DStvStats2Go website
DMS User Manual
DstvStats2go website
