RA 03 Ra03agenda2015
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Berkley Beverly Hills Birmingham Clawson Ferndale Hazel Park Huntington Woods Lathrup Village Oak Park Pleasant Ridge Royal Oak Troy AGENDA Regular Meeting – Wednesday, March 11, 2015 – 9:30 a.m. Hazel Park Community Center, 620 W. Woodward Heights Blvd. 1. Meeting Called to Order 2. A. Roll Call & Recognition of Visitors B. Public Comments 3. Approval of Agenda 4. Consent Agenda All items listed on the Consent Agenda are considered to be routine by the Board of Trustees, will be enacted by one motion and approved by a roll call vote. There will be no separate discussion of these items unless a Board Member or visitor so requests, in which event the item will be removed from the consent agenda and considered as the last item of business. A. Approval of Minutes – Regular Meeting – February 11, 2015 B. Approval of Warrants – No. RA 747 C. Information Reports 1) Tonnage Analysis – February 2015 2) Tonnage Percentages – February 2015 3) Budget Analysis – February 2015 4) Budget Analysis – July 2015 – February 2015 5) Financial Status Summary – February 2014 – February 2015 6) Compost Delivered to Members 5. Administrative Reports (No Board Action Requested) A. Grant Opportunities B. Earth Day Open House-2015 SOCRRA 3910 W. Webster Road Royal Oak Michigan 48073 Phone 248.288.5150 Fax 248.435.0310 Email socrra@socrra.org www.socrra.org Printed on Post Consumer Recycled Content Paper C. Troy Transfer Station Issues D. MDEQ Excellence in Recycling Awards E. Oakland County Homeland Security After Action Review – August 2014 Flood 6. Future Business (Communication from Board Members) 7. Items for Decision (Board Action Requested) A. Recycling Bin Blitz 8. Adjournment Notice: The Southeastern Oakland County Resource Recovery Authority will provide necessary, reasonable auxiliary aids and services, such as signers, for the hearing impaired, or audiotapes of printed materials being considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to said meeting. Individuals with disabilities requiring auxiliary aids or services should contact the Southeastern Oakland County Resource Recovery Authority by writing or calling: General Manager's Office, 3910 W. Webster Road, Royal Oak, MI 48073; (248) 288-5150. SOCRRA Regular Meeting – February 11, 2015 Table of Contents Chair Recognized Visitors – 12400 Agenda Approved as Submitted – 12401 APPROVAL OF CONSENT AGENDA 12402 January 14, 2015 – Regular Meeting Minutes – Approved – Warrant No. RA-746 – Approved − Quarterly Report – Received and Filed – Quarterly Legal Report – Received and Filed – Investments – October – December 2014 – Received and Filed – Information Reports – Received and Filed – Purchase of Used Yard Truck and Sale of 2 Yard Trucks – Approved – ADMINISTRATIVE REPORTS MDEQ Excellence in Recycling Awards and Grant Opportunities – Report Received and Filed – Contractor Rates for 2015/16 – Report Received and Filed – 12403 Troy Transfer Station Issues – Report Received and Filed – 12405 Adjourned – 12406 12404 6360. SOCRRA REGULAR MEETING MINUTES Wednesday, February 11, 2015 – Clawson City Hall Community Room, 425 N. Main St. The meeting was called to order at 9:30 a.m. by Mr. G. Rassel, Chair Present Votes Municipality D. Schueller (Alternate) C. Wilson L. Wood M. Pollock A. LeCureaux A. Sullivan R. Fortura S. Pietrzak (Alternate) G. Rassel T. Richnak 3 3 6 3 3 2 5 1 13 14 53 Berkley Beverly Hills Birmingham Clawson Hazel Park Huntington Woods Oak Park Pleasant Ridge Royal Oak Troy 1 6 7 Lathrup Village Ferndale Total Absent M. Baumgarten L. Cureton Also Present J. A. McKeen, General Manager R. Jackovich, Operations Manager R. Davis, General Counsel P. Greve, Waste Management Page 2 SOCRRA Minutes February 11, 2015 6361. -12400- The Chair recognized visitors and called for public comment. There being no persons present who wished to be heard, the Chair closed the public comment segment. -12401Motion by Mr. S. Pietrzak, supported by Mr. A. LeCureaux: That the Agenda be approved as submitted. Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. -12402APPROVAL OF CONSENT AGENDA Motion by Mr. T. Richnak, supported by Ms. L. Wood: That the Consent Agenda be approved as submitted. APPROVAL OF MEETING MINUTES – January 14, 2015 That the January 14, 2015 Regular Meeting Minutes be approved. APPROVAL OF WARRANTS – NO. RA-746 That Warrant No. RA-746 in the amount of $2,410,180.30 be approved and payments authorized. QUARTERLY REPORT That the Quarterly Report – January 2015 be received and filed. QUARTERLY LEGAL REPORT That the Quarterly Legal Report be received and filed. INFORMATION REPORTS That the monthly information reports be received and filed. Page 3 SOCRRA Minutes February 11, 2015 6362. INVESTMENTS That the report on investments made by the Authority during the period October 1, 2014 through December 30, 2014 be received and filed and made a part of the Board record. PURCHASE OF USED YARD TRUCK AND SALE OF 2 YARD TRUCKS That, in accordance with the Authority’s Purchasing Policy, the Board approve the purchase of a 1997 Autocar from Zeeland Truck Sales in the amount of $14,000.00 and the sale of two Freightliner trucks to Sterling Truck Sales for $5,500.00. ROLL CALL VOTE Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. -12403Motion by Mr. A. LeCureaux, supported by Mr. T. Richnak: That the report on MDEQ Excellence in Recycling Awards and Grant Opportunities be received and filed. Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. -12404Motion by Mr. A. LeCureaux, supported by Mr. T. Richnak: That the report on the Contractor Rates for 2015/16 be received and filed. Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. Page 4 SOCRRA Minutes February 11, 2015 6363. -12405- Motion by Mr. S. Pietrazak, supported by Mr. A. LeCureaux: That the report on Troy Transfer Station issues be received and filed. Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. Mr. J. McKeen questioned whether any cities had received FEMA money yet. Mr. M. Pollock stated that Clawson had just received additional grant paperwork from Michigan State Police but no indication regarding when FEMA payments will be made. Mr. J. McKeen and Mr. R. Jackovich will be participating in Oakland County Homeland Security After Action Review regarding August 2014 flood disaster. -12406Motion by Mr. S. Pietrzak, supported by Mr. D. Schueller: That the meeting be adjourned. Yeas: Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak, Rassel, Richnak (53 votes) Nays: None Absent: Cureton (6 votes), Baumgarten (1 vote) Motion carried. The Chair ordered the meeting adjourned at 10.02 a.m. APPROVED: ______________________ Chair ______________________ Secretary Account: 1009 VC 065499 VC 065529 CK 065536 CK 065537 CK 065538 CK 065539 CK 065540 CK 065541 CK 065542 CK 065543 CK 065544 CK 065545 CK 065546 CK 065547 CK 065548 CK 065549 CK 065550 CK 065551 CK 065552 CK 065553 CK 065554 CK 065555 CK 065556 CK 065557 CK 065558 CK 065559 CK 065560 CK 065561 CK 065562 CK 065563 CK 065564 CK 065565 CK 065566 CK 065567 CK 065568 CK 065569 CK 065570 CK 065571 CHECK RRA-747 M184 S865 K714 M184 A197 C139 C243 D238 D290 D291 D780 H775 H840 K708 L214 L925 M190 M450 M505 O560 R325 R380 R600 S765 T935 T935 T935 T935 T935 T935 T935 T935 T935 W177 M181 T290 B255 C139 Void Check Void Check K & K Maintenance Supply, Inc. Macomb Wholesale Action Fence of Michigan Car Trucking Cintas Corporation Davis Listman PLLC Detroit Edison Detroit Edison Downriver Refrigeration The Home Depot Hunt Sign Co., LTD Kirk, Huth & Lange & Badalamenti PLC Latigo Transport Lyden Oil Company The City of Madison Heights Michigan Cat Michigan Recycling Coalition O'Reilly Auto Parts Rehrig Pacific Co. Republic Services Rizzo Services SOCWA Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Waste Management of Michigan Macomb County Reimburse Dept. Teamsters Local #214 Basic Car Trucking SOCRRA CHECKS FOR THE MONTH OF: February 2015 PAYEE Page 1 of 4 -328.50 -1,445.00 103.75 224.75 782.00 95,276.38 46.52 1,571.06 273.30 76.99 103.21 253.46 325.00 1,361.00 2,137.50 757.90 119.25 513.57 250.00 64.45 19,588.00 513.50 90,000.00 10,652.49 3,080.00 53,201.60 23,057.73 14,163.71 9,933.34 1,650.00 2,200.00 60.00 5,950.00 1,398.92 34.88 713.00 250.00 37,769.48 AMOUNT Void Check Void Check Janitorial Supplies MRF Supplies MRF Maintenance of Building MHTS Collection Contract Maintenance of Building MRF Legal Services Electric Service Electric Service Maintenance of Building CS Maintenance of Rental Property/Supplies Signs - MRF Drop Off Center Legal Services Haul Refuse from TS Maintenance of Equipment CS Water/Sewer Service MHTS Maintenance of Equipment TS Personnel Improvement Maintenance of Equipment MRF Recycling Bins Maintenance of Rental Property/Trash Pick Up Collection Contract Reimburse SOCWA Payroll Flood Debris Collection Collection Contract Collection Contract Collection Contract Collection Contract Commercial Recycling Commercial Recycling Empty Dumpster Hauling Roll Offs at Drop Off Center Disposal of MSW form TS Employee Court Union Dues Retiree Healthcare Reimbursement Collection Contract PURPOSE CK CK CK CK CK CK CK CK CK CK 065584 065585 065586 065587 065588 065589 065590 065591 065592 065593 065594 065595 065596 065597 065598 065599 065600 065601 065602 065603 065604 065605 065606 065607 065608 065609 065610 065611 CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK 065582-65583 VC 065572 065573 065574 065575 065576 065577 065578 065579 065580 065581 CHECK RRA-747 C716 C760 J129 R600 R887 T935 T935 T935 A208 T935 M340 M340 M340 M181 R880 M462 M462 A160 A390 A650 B297 B499 C139 C139 C243 C760 C765 C771 D218 D291 E950 F692 G760 H775 I645 J140 J257 K525 K714 Comcast Consumers Energy J.H. Hart Urban Forestry Rizzo Services The City of Rochester Hills Tringali Sanitation Tringali Sanitation Tringali Sanitation Advanced Disposal Service Tringali Sanitation Void Checks MERS of Michigan MERS of Michigan Macomb County Reimburse Dept. The City of Rochester Hills Michigan First Credit Union Michigan First Credit Union Accent Wire Products AIS Association Benefits Company Benchmark Industrial Boones Express Car Trucking Car Trucking Cintas Corporation Consumers Energy Contract Welding Contractors Connection D P Brown of Detroit Inc. Detroit Edison Ezell Supply Corporation Fleet Pride Grainger The Home Depot Infoview Systems, Inc. J & J Ace Hardware Jay's Septic Tank Service Kansas State Bank K & K Maintenance Supply, Inc. SOCRRA CHECKS FOR THE MONTH OF: February 2015 PAYEE Page 2 of 4 171.98 564.53 31,824.00 87,031.76 13,306.42 80,458.67 440.00 6,160.00 261,742.99 242,904.19 0.00 893.20 13,998.01 34.88 17,244.20 727.05 2,066.93 12,823.88 2,243.25 16,099.55 459.75 1,000.00 80,305.52 1,992.50 186.08 5,676.34 450.00 138.50 487.75 2,767.99 102.78 410.22 463.36 946.56 657.72 6.96 180.00 6,547.46 194.85 AMOUNT Internet Security Gas Service Brush Chipping Collection Contract Sewer Service LF Collection Contract Commercial Recycling Commercial Recycling Refuse Collection and Disposal Collection Contract Void Check Defined Contribution Defined Benefit Employee Court Sewer Service LF Maintenance of Rental Property/Title Transfer MRF Maintenance of Equipment/USSC Conference Maintenance of Equipment MRF Maintenance of Equipment TS Employee Heath Insurance Supplies CS Hauling Compost Reject Collection Contract Recycling Collection Gas Service Gas Service Maintenance of Equipment TS Tools CS Maintenance of Equipment CS Electric Service Recycling Bags Fuel MRF/TS Maintenance of Equipment MRF Supplies MRF New Firewall Maintenance of Equipment CS Maintenance of Equipment TS Progress Payment Loader Janitorial Supplies MRF PURPOSE CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK CK L925 M280 M286 M450 M505 O300 O560 P812 R600 R600 R600 R600 R650 R920 S275 S415 S761 S828 S833 S873 T823 T935 T935 T935 T935 W177 W820 S865 Account Total: Lyden Oil Company Mayo Welding & Fabricating Co McCourt & Sons Michigan Cat Michigan Recycling Coalition Office Depot O'Reilly Auto Parts Propane Services Rizzo Services Rizzo Services Rizzo Services Rizzo Services RKA Petroleum Cos., Inc. Rose Pest Solutions S.D.M. Enterprises, Inc. Sentech Skilled Trade Services, Inc. Smoracy, LLC S&S Parts LLC Standard Insurance Company Supply Den Total Trailer Tringali Sanitation Tringali Sanitation Tringali Sanitation Tringali Sanitation Waste Management of Michigan Wright Tool Company Sterling Truck Sales Account Total: Account: 1013 CK M450 Michigan Cat 006148 CK Z308 Zeeland Truck Sales LLC 006149 CK S765 S O C W A 006150 065612 065613 065614 065615 065616 065617 065618 065619 065620 065621 065622 065623 065624 065625 065626 065627 065628 065629 065630 065631 065632 065633 065634 065635 065636 065637 065638 065639 CHECK RRA-747 SOCRRA CHECKS FOR THE MONTH OF: February 2015 PAYEE Page 3 of 4 Maintenance of Equipment MRF/TS Maintenance of Equipment MRF Maintenance of Equipment CS Maintenance of Equipment CS Sponsorship Office Supplies MRF Maintenance of Equipment CS Fuel MRF Cardboard Recycling Cardboard Recycling Collection Contract Recycling Collection Fuel CS Pest Control MRF/TS Maintenance of Equipment TS Temporary MRF Labor Maintenance of Equipment CS Maintenance of Equipment TS Employee Life Insurance Supplies MRF Maintenance of Equipment CS Collection Contract Collection Contract Empty Dumpster Hauling Roll Offs at Drop Off Center Hauling Rejected Compost Maintenance of Equipment MRF Maintenance of Equipment TS PURPOSE $87,788.76 73,488.06 New Loader TS 14,000.00 1997 Auto Car TS 300.70 Driveway Replacement TS $1,502,720.48 1,548.04 328.00 5,438.56 1,779.48 1,500.00 51.49 17.96 424.26 1,210.00 1,100.00 72,000.00 150.00 2,614.44 90.00 185.00 34,657.99 2,477.82 2,561.89 72.45 373.54 179.92 54,234.39 41,421.60 60.00 4,400.00 1,994.08 11.50 1,445.00 AMOUNT Report Total: PURPOSE 1,502,720.48 87,788.76 823.05 $1,591,332.29 $1,591,332.29 $823.05 823.05 Employee Medical, Optical, Dental Reimbursement AMOUNT Page 4 of 4 The payments listed above were presented to the Board of Trustees and were reviewed with no objection on March 11, 2015. Treasurer Secretary General Manager I HEREBY CERTIFY THAT I HAVE EXAMINED THE INVOICES COVERED BY THE ABOVE VOUCHERS FOR RECEIPT OF MATERIALS OR SERVICES RENDERED AND THAT THE PRICES AND COMPUTATIONS ARE CORRECT. SUMMARY OF PAYMENTS 1009 OPERATION & MAINTENANCE FUND 1013 IMPROVEMENT FUND 1001 DENTAL FUND TOTAL: Account Total: Account: 1001 001821-1824 CK S545 Employee Medical, Optical, Dental Reimbursement CHECK RRA-747 SOCRRA CHECKS FOR THE MONTH OF: February 2015 PAYEE 337.05 274.61 569.88 262.27 636.46 412.11 118.40 90.48 582.49 55.53 1,366.75 1,613.81 6,319.84 1,766.25 8,086.09 1,856.66 8,347.78 Other Customers Authority MSW 2014 343.78 235.13 576.08 287.37 661.04 421.50 127.24 108.18 618.99 59.31 1,392.16 1,660.34 6,491.12 Municipality Berkley Beverly Hills Birmingham Clawson Ferndale Hazel Park Huntington Woods Lathrup Village Oak Park Pleasant Ridge Royal Oak Troy 2013 8,152.27 1,939.43 326.72 229.97 556.84 244.20 591.53 421.97 133.17 88.63 628.61 50.97 1,346.57 1,593.66 6,212.84 2015 1.31 1.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2013 4-C-1 0.47 0.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Compost 2014 2013 Recyclables 2014 34.27 36.68 6.53 1,320.43 1,303.76 3.08 0.00 87.31 76.15 0.00 77.95 78.57 0.00 149.94 142.19 0.00 55.67 55.66 0.00 111.76 112.55 0.00 42.50 41.38 3.45 70.41 66.88 0.00 13.53 15.11 0.00 58.70 55.47 0.00 19.41 17.83 0.00 278.83 279.25 0.00 320.15 326.04 3.45 1,286.16 1,267.08 2015 FEBRUARY TONNAGE ANALYSIS 1,172.65 22.84 70.88 64.23 122.91 52.11 101.13 36.89 62.20 13.61 49.26 19.87 243.41 313.31 1,149.81 2015 9,669.52 1,892.24 431.09 313.08 726.02 343.04 772.80 464.00 197.65 121.71 677.69 78.72 1,670.99 1,980.49 7,777.28 2013 9,390.32 1,803.40 413.20 353.18 712.07 317.93 749.01 453.49 185.28 105.59 637.96 73.36 1,646.00 1,939.85 7,586.92 Total 2014 9,331.45 1,965.35 397.60 294.20 679.75 296.31 692.66 458.86 198.82 102.24 677.87 70.84 1,589.98 1,906.97 7,366.10 2015 Municipality Berkley Beverly Hills Birmingham Clawson Ferndale Hazel Park Huntington Woods Lathrup Village Oak Park Pleasant Ridge Royal Oak Troy 82% 78% 82% 82% 85% 92% 67% 87% 93% 72% 85% 84% MSW Percentage of City's Total Waste Stream 4-C-2 Feb-15 0% 0% 0% 0% 0% 0% 2% 0% 0% 0% 0% 0% Compost Percentage of City's Total Waste Stream TONNAGE PERCENTAGES SOCRRA 18% 22% 18% 18% 15% 8% 31% 13% 7% 28% 15% 16% Recyclables Percentage of City's Total Waste Stream SOCRRA BUDGET ANALYSIS February-15 REVENUES BUDGET MUNICIPAL SOLID WASTE MEMBERS MUNICIPAL SOLID WASTE OTHERS YARD WASTE OTHERS SALE OF RECYCLABLE MATERIALS PAPER BOXBOARD CARDBOARD PLASTIC SCRAP METAL TIN CANS NON-FERROUS METAL GLASS BATTERIES USED ELECTRONICS OTHER INCOME COMPOST SALES INTEREST ON INVESTMENTS RENTAL OF HOMES GRANTS MISC INCOME TOTAL REVENUES EXPENSES $1,384,017.05 72,637.94 276.80 $1,456,931.79 ($37,065.95) 22,637.94 276.80 ($14,151.21) $52,000.00 17,000.00 6,000.00 40,000.00 9,000.00 13,500.00 1,500.00 1,000.00 400.00 2,000.00 $142,400.00 $43,557.74 14,665.22 5,064.68 29,704.03 1,861.55 11,773.22 2,249.28 219.50 0.00 764.38 $109,859.60 ($8,442.26) ($2,334.78) (935.32) (10,295.97) (7,138.45) (1,726.78) 749.28 (780.50) (400.00) (1,235.62) ($32,540.40) $0.00 1,600.00 8,000.00 0.00 2,000.00 $11,600.00 $0.00 301.43 6,740.00 0.00 303.00 $7,344.43 $0.00 (1,298.57) (1,260.00) 0.00 (1,697.00) ($4,255.57) $1,625,083.00 $1,574,135.82 ($50,947.18) $1,150.00 269,400.00 96,500.00 20,750.00 22,750.00 79,770.00 1,043,981.00 $1,534,301.00 $90,782.00 REVENUES OVER EXPENSES 4-C-3 VARIANCES $1,421,083.00 50,000.00 0.00 $1,471,083.00 BUDGET MADISON HEIGHTS FACILITY TROY TRANSFER FACILITY MATERIAL RECOVERY FACILITY HOUSEHOLD HAZARDOUS WASTE COMPOST FACILITY ADMINISTRATIVE & GENERAL COLLECTION CONTRACT EXPENSES ACTUAL ACTUAL $3,810.60 294,895.99 104,888.41 2,833.93 29,890.42 135,682.02 1,032,139.97 $1,604,141.34 ($30,005.52) VARIANCES $2,660.60 25,495.99 8,388.41 (17,916.07) 7,140.42 55,912.02 (11,841.03) $69,840.34 ($120,787.52) SOCRRA BUDGET ANALYSIS July 1, 2014 THROUGH February 28,2015 REVENUES BUDGET MUNICIPAL SOLID WASTE MEMBERS $11,368,664.00 MUNICIPAL SOLID WASTE OTHERS 615,000.00 YARD WASTE OTHERS 42,000.00 $12,025,664.00 SALE OF RECYCLABLE MATERIALS PAPER BOXBOARD CARDBOARD PLASTIC SCRAP METAL TIN CANS NON-FERROUS METAL GLASS BATTERIES ELECTRONICS ACTUAL VARIANCES $14,357,549.96 910,349.97 76,733.66 $15,344,633.59 $2,988,885.96 295,349.97 34,733.66 $3,318,969.59 $368,000.00 123,000.00 42,000.00 282,000.00 63,000.00 95,500.00 10,500.00 7,500.00 2,400.00 11,000.00 $1,004,900.00 $293,754.27 92,541.22 33,054.44 240,968.96 43,843.05 56,090.42 6,890.88 1,893.75 2,497.00 14,740.82 $786,274.81 ($74,245.73) (30,458.78) (8,945.56) (41,031.04) (19,156.95) (39,409.58) (3,609.12) (5,606.25) 97.00 3,740.82 ($218,625.19) $23,000.00 13,200.00 63,000.00 0.00 17,000.00 $116,200.00 $56,347.20 10,520.63 55,602.00 0.00 12,153.92 $134,623.75 $33,347.20 (2,679.37) (7,398.00) 0.00 (4,846.08) $18,423.75 TOTAL REVENUES $13,146,764.00 $16,265,532.15 $3,118,768.15 EXPENSES BUDGET ACTUAL VARIANCES $91,400.00 1,687,300.00 795,800.00 175,500.00 282,250.00 842,765.00 6,863,886.00 1,927,962.00 $12,666,863.00 $374,872.48 2,742,922.10 818,097.15 179,271.01 281,848.62 772,532.80 8,459,533.31 2,174,654.17 $15,803,731.64 $283,472.48 1,055,622.10 22,297.15 3,771.01 (401.38) (70,232.20) 1,595,647.31 246,692.17 $3,136,868.64 $479,901.00 $461,800.51 ($18,100.49) OTHER INCOME COMPOST SALES INTEREST ON INVESTMENTS RENTAL OF HOMES GRANTS MISC INCOME MADISON HEIGHTS FACILITY TROY TRANSFER FACILITY MATERIAL RECOVERY FACILITY HOUSEHOLD HAZARDOUS WASTE COMPOST FACILITY ADMINISTRATIVE & GENERAL COLLECTION CONTRACT EXPENSES COLLECTION & DISPOSAL FEES IN TRANSIT REVENUES OVER EXPENSES 4-C-4 Unrestricted Cash 2,386,698 2,648,717 2,301,799 2,266,351 3,014,811 2,333,925 2,618,699 2,838,977 2,429,420 4,153,461 2,428,814 2,148,932 1,818,743 Date 2/27/2014 3/31/2014 4/24/2014 5/30/2014 6/30/2014 7/31/2014 8/29/2014 9/24/2014 10/31/2014 11/26/2014 12/30/2014 1/28/2015 2/27/2015 4-C-5 2,185,250 2,291,109 2,306,736 2,343,126 2,189,973 2,327,596 2,312,689 2,270,297 1,761,630 2,409,882 2,003,961 2,160,660 2,032,057 Working Capital February 2014 - February 2015 FINANCIAL STATUS SUMMARY SOCRRA 153.5% 160.9% 162.0% 164.6% 153.8% 164.0% 163.0% 160.0% 124.1% 169.8% 141.2% 152.3% 143.2% % of Goal COMPOST PRODUCED & DELIVERED October 1, 2014 to February 21, 2015 Community Berkley Beverly Hills Birmingham Clawson Ferndale Hazel Park Huntington Woods Lathrup Village Oak Park Pleasant Ridge Royal Oak Troy SOCRRA activities Rochester Hills residents Cash Customers Account Customers Donations TOTAL YARDS Finished Compost Received (cu. yds.) Estimated Value 60 0 0 0 0 0 0 0 60 0 60 0 180 $420 $0 $0 $0 $0 $0 $0 $0 $420 $0 $420 $0 $1,260 0 15 935 4,606 $0 $75 $4,677 $23,030 0 $0 5,736 4-C-6 March 5, 2015 Board of Trustees SOCRRA Subject: Grant Opportunities Board Members: There have been two recent announcements of recycling grant opportunities. The MDEQ is offering Community Pollution Prevention (P2) grants totaling $600,000. The Foam Recycling Coalition (Styrofoam industry) is soliciting grant proposals for increasing access to Styrofoam recycling. The P2 grants from the MDEQ are limited to one grant for each organization that applies with a maximum grant amount of $100,000. The grants also require a local match, which can be in any form including community or SOCRRA staff time, of about 1/3 of the grant amount. Grant applications are due on April 1, 2015. SOCRRA staff is considering grant applications for the following projects: 1. An updated single stream recycling study 2. Purchase of 65 gallon recycling carts for the area of Beverly Hills that did not receive recycling grants from the EECBG grant in 2011 3. Possible relocation of our recycling drop-off center to an out lot location in the Meijer’s parking lot across Coolidge from our Troy facility 4. Commercial recycling expansion in Royal Oak 5. A recycling set-out study in Huntington Woods, and 6. Relocation of a trash compactor in downtown Ferndale to a different parking lot and repurposing the compactor for recycling service. SOCRRA staff will be working with the member communities identified above to determine their interest in submitting a P2 grant application. If your community has any other recycling improvement ideas that could be funded by a P2 grant, please let me know. I anticipate that there will be significant competition for the grant money. There has not been this type of grant money available in several years and there are a large number of communities and organizations that will be submitting grant applications. I also expect that the MDEQ will try to spread the grant money throughout the state. SOCRRA staff is working on a proposal to improve our existing Styrofoam recycling facility for submission to the Foam Recycling Coalition grant program. This will be a fairly small application. The grant does not require a local match and is due on March 15, 2015. Respectfully submitted, ____________________ Jeffrey A. McKeen, P.E. General Manager Suggested Resolution: “That the report on MDEQ Excellence in Recycling Awards and Grant Opportunities be received and filed.” 5-A March 2, 2015 Board of Trustees SOCRRA Subject: Earth Day Open House-2015 Board Members: Earth Day 2015 is a time set aside each year to celebrate the earth and to learn ways to protect our environment. All across the Nation on April 22, 2015, communities, businesses, government and service organizations organize activities to educate and encourage ways to improve our environment. This year SOCRRA is hosting an Earth Day Open House event on Sunday, April 19, 2015, 12:00 pm – 3:00 pm. In the past SOCRRA has offered tours for the week of Earth Day, which have been very successful in reaching out to approximately 350 adults/children. This year we are promoting this event by having numerous fun activities for all ages. To volunteer for our Earth Day Open House, Recycling/Green committees should contact Karen Bever by e-mail at kbever@socrra.org or by calling 248-288-5150. All volunteers are welcome! I have included our Earth Day flyer with this report. Submitted by: ____________________________ Karen Bever Education Director Approved by: __________________________ Jeffrey A. McKeen General Manager 5-B March 5, 2015 Board of Trustees SOCRRA Subject: Troy Transfer Station Issues Board Members: The service that SOCRRA has been receiving from Advanced Disposal at the Troy Transfer Station has improved significantly in the last month. We obtained written commitments from both Advanced and their trucking subcontractor, Stansley Industries, to provide sufficient equipment and manpower to meet our contractual requirements. However, we have still had a few days during which we have had service issues. We are in daily communication with Advanced and we are having weekly meetings with Advanced’s management. These service issues are being regularly addressed with Advanced. I am also concerned about Advanced’s ability to handle the higher refuse tonnages that will occur as the weather warms. SOCRRA’s response to the MDEQ notice of violation was submitted on February 13, 2015. The MDEQ has accepted our response but is waiting to perform another inspection of the Troy Transfer Station before closing the notice of violation. SOCRRA staff is continuing to investigate alternatives for containing refuse at the end of each day if Advanced Disposal is not able to provide a sufficient number of transfer trailers. We are also working with Mr. Davis to determine what other actions could be taken under our contract with Advanced Disposal. Respectfully submitted, ____________________ Jeffrey A. McKeen, P.E. General Manager Suggested Resolution: “That the report on Troy Transfer Station issues be received and filed.” 5-C February 23, 2015 Board of Trustees SOCRRA Subject: MDEQ Excellence in Recycling Awards Board Members: SOCRRA submitted applications for the MDEQ’s Excellence in Recycling Awards program in the Measurement category on behalf of all 12 SOCRRA communities and SOCRRA as a whole. Grant applications were also submitted for Huntington Woods and for SOCRRA in the Education and Outreach category. The awards should be announced in the next 60 days and the award winners will be recognized at the Governor’s Recycling Summit, which is being held on May 5, 2015 in Kalamazoo. The Michigan Recycling Coalition annual conference is being held in Kalamazoo immediately following the Summit. I will let the Board know when the Excellence in Recycling Awards are announced. Respectfully submitted, ____________________ Jeffrey A. McKeen, P.E. General Manager Suggested Resolution: “That the report on MDEQ Excellence in Recycling Awards be received and filed.” 5-D March 5, 2015 Board of Trustees SOCRRA Subject: Oakland County Homeland Security After Action Review-August 2014 Flood Board Members: On February 12, 2015, Bob Jackovich and I attended and After Action Review of the August 2014 Flood which was conducted by Oakland County Homeland Security. Representatives of Berkley, Hazel Park, Huntington Woods, Royal Oak and Troy also attended this meeting. After providing an overview of the many accomplishments of Oakland County during the emergency, each participant in the meeting was asked to present 3 positives about the response to the flood and 3 suggestions for improvement. That prompted some very good discussion among the attendees of the meeting. The three improvements that I identified were: 1. Better disaster planning, 2. Better coordination with Oakland County, both before and during disasters, and 3. Increased ability to handle above normal refuse amounts. SOCRRA staff will be continuing to work on these issues, and several other issues, that we identified following the August Flood. Debris management was one of the common items highlighted by the communities that participated in this After Action Review. The three improvements identified by Oakland County were: 1. Making sure sufficient personnel are trained in damage assessment, 2. Developing local support plans, 3. Debris management Damage assessment was Oakland County’s top priority because of the role the damage assessments play in obtaining FEMA assistance. SOCRRA staff will be adding damage assessment, at least from a debris management viewpoint, to the list of items that we will be working on. I did not appreciate the importance of the debris management estimates that we prepared in the early stages of the August flood. SOCRRA staff plans to meet with Oakland County Homeland Security personal to discuss how we can work together better to prepare for future emergencies and to better respond to emergencies. The State Police also attended this After Action Review. They are the agency that will be distributing the FEMA assistance to the communities. As of mid-February, the State Police had begun sending out grant application paperwork to the communities that had submitted FEMA 5-E reimbursement requests. It appears that each community will be receiving several of the application packages and that they will not be received at one time. Following the submission of the grant paperwork, the State Police estimated that it would take about a month to receive the reimbursement funds. As of the date of this letter, I am not aware that any member community has received reimbursement funds. Respectfully submitted, ____________________ Jeffrey A. McKeen, P.E. General Manager Suggested Resolution: “That the report on Oakland County Homeland Security After Action Review-August 2014 Flood be received and filed.” 5-E March 5, 2015 Board of Trustees SOCRRA Subject: Recycling Bin Blitz Board Members: We are proposing to hold another Recycling Bin Blitz during the month of April as part of our celebration of Earth Day. This is the same type of activity that we have conducted in April and November since 2009. The Recycling Bin Blitz would consist of the following: 1. SOCRRA would sell generic SOCRRA recycling bins to residents of the member communities at the MRF at a sale price of $6 during the month of April. This is about half of the normal price of a recycling bin. SOCRRA would charge each member community $3 for each bin sold to their residents during the Bin Blitz. This would result in both SOCRRA and the member community contributing $3 toward the cost of each bin sold. 2. The member communities (except for Clawson which provides recycling bins to their residents at no cost) would also sell their recycling bins at the sale price of $6 (or less) during April. SOCRRA would reimburse the member community $3 for each recycling bin sold during the Bin Blitz. Again, SOCRRA and the member community would each contribute $3 toward the cost of each bin sold. 3. The communities and SOCRRA would partner on publicizing the Bin Blitz, which would be linked to our promotion of Earth Day. Our previous events have resulted in significant bin sales. If we are able to sell 800 recycling bins in April, this will result in SOCRRA paying $2,400 and the member communities in aggregate paying $2,400 in order to provide the reduced price recycling bins. In order to fund the Bin Blitz, I am asking for Board approval to reimburse the member communities $3 per recycling bin sold during the month of April. Our miscellaneous recycling budget for 2014/15 included funds for SOCRRA’s reimbursement expenses for the Bin Blitz. Respectfully submitted, ____________________ Jeffrey A. McKeen, P.E. General Manager Suggested Resolution: “That during the month of April, a.) the member communities agree to sell recycling bins at a price of $6 per bin, or less, b.) the General Manager is authorized to reimburse the member communities $3 for every recycling bin sold in their city, and c.) the member communities will reimburse SOCRRA $3 for every bin sold by SOCRRA during the month of April.” 7-A
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