RA 03 Ra03agenda2015

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Berkley - Beverly Hills - Birmingham - Clawson - Ferndale - Hazel Park - Huntington Woods - Lathrup Village - Oak Park - Pleasant Ridge - Royal Oak - Troy
SOCRRA - 3910 W. Webster Road - Royal Oak - Michigan - 48073 - Phone 248.288.5150 - Fax 248.435.0310 - Email socrra@socrra.org
www.socrra.org
Printed on Post Consumer Recycled Content Paper
AGENDA
Regular Meeting – Wednesday, March 11, 2015 – 9:30 a.m.
Hazel Park Community Center, 620 W. Woodward Heights Blvd.
1. Meeting Called to Order
2. A. Roll Call & Recognition of Visitors
B. Public Comments
3. Approval of Agenda
4. Consent Agenda
All items listed on the Consent Agenda are considered to be routine by the Board of
Trustees, will be enacted by one motion and approved by a roll call vote. There will be
no separate discussion of these items unless a Board Member or visitor so requests, in
which event the item will be removed from the consent agenda and considered as the last
item of business.
A. Approval of Minutes – Regular Meeting – February 11, 2015
B. Approval of Warrants – No. RA 747
C. Information Reports
1) Tonnage Analysis – February 2015
2) Tonnage Percentages – February 2015
3) Budget Analysis – February 2015
4) Budget Analysis – July 2015 – February 2015
5) Financial Status Summary – February 2014 – February 2015
6) Compost Delivered to Members
5. Administrative Reports (No Board Action Requested)
A. Grant Opportunities
B. Earth Day Open House-2015
C. Troy Transfer Station Issues
D. MDEQ Excellence in Recycling Awards
E. Oakland County Homeland Security After Action Review – August 2014 Flood
6. Future Business (Communication from Board Members)
7. Items for Decision (Board Action Requested)
A. Recycling Bin Blitz
8. Adjournment
Notice: The Southeastern Oakland County Resource Recovery Authority will provide necessary, reasonable
auxiliary aids and services, such as signers, for the hearing impaired, or audiotapes of printed materials being
considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to
said meeting. Individuals with disabilities requiring auxiliary aids or services should contact the Southeastern
Oakland County Resource Recovery Authority by writing or calling: General Manager's Office, 3910 W. Webster
Road, Royal Oak, MI 48073; (248) 288-5150.
SOCRRA
Regular Meeting – February 11, 2015
Table of Contents
Chair Recognized Visitors –
12400
Agenda Approved as Submitted –
12401
APPROVAL OF CONSENT AGENDA
12402
January 14, 2015 – Regular Meeting Minutes – Approved –
Warrant No. RA-746 – Approved −
Quarterly Report – Received and Filed –
Quarterly Legal Report – Received and Filed –
Investments – October – December 2014 – Received and Filed –
Information Reports – Received and Filed –
Purchase of Used Yard Truck and Sale of 2 Yard Trucks – Approved –
ADMINISTRATIVE REPORTS
MDEQ Excellence in Recycling Awards and Grant Opportunities – Report Received
and Filed –
12403
Contractor Rates for 2015/16 – Report Received and Filed –
12404
Troy Transfer Station Issues – Report Received and Filed –
12405
Adjourned –
12406
6360.
SOCRRA
REGULAR MEETING MINUTES
Wednesday, February 11, 2015 – Clawson City Hall Community Room, 425 N. Main St.
The meeting was called to order at 9:30 a.m. by Mr. G. Rassel, Chair
Votes
Municipality
3
Berkley
3
Beverly Hills
6
Birmingham
3
Clawson
3
Hazel Park
2
Huntington Woods
5
Oak Park
1
Pleasant Ridge
13
Royal Oak
14
Troy
53
1
Lathrup Village
6
Ferndale
7
Also Present
J. A. McKeen, General Manager
R. Jackovich, Operations Manager
R. Davis, General Counsel
P. Greve, Waste Management
Page 2
SOCRRA Minutes
February 11, 2015 6361.
-12400-
The Chair recognized visitors and called for public comment. There being no persons present who
wished to be heard, the Chair closed the public comment segment.
-12401-
Motion by Mr. S. Pietrzak, supported by Mr. A. LeCureaux:
That the Agenda be approved as submitted.
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried.
-12402-
APPROVAL OF CONSENT AGENDA
Motion by Mr. T. Richnak, supported by Ms. L. Wood:
That the Consent Agenda be approved as submitted.
APPROVAL OF MEETING MINUTES – January 14, 2015
That the January 14, 2015 Regular Meeting Minutes be approved.
APPROVAL OF WARRANTS – NO. RA-746
That Warrant No. RA-746 in the amount of $2,410,180.30 be approved and payments authorized.
QUARTERLY REPORT
That the Quarterly Report – January 2015 be received and filed.
QUARTERLY LEGAL REPORT
That the Quarterly Legal Report be received and filed.
INFORMATION REPORTS
That the monthly information reports be received and filed.
Page 3
SOCRRA Minutes
February 11, 2015 6362.
INVESTMENTS
That the report on investments made by the Authority during the period October 1, 2014 through
December 30, 2014 be received and filed and made a part of the Board record.
PURCHASE OF USED YARD TRUCK AND SALE OF 2 YARD TRUCKS
That, in accordance with the Authority’s Purchasing Policy, the Board approve the purchase of a
1997 Autocar from Zeeland Truck Sales in the amount of $14,000.00 and the sale of two Freightliner
trucks to Sterling Truck Sales for $5,500.00.
ROLL CALL VOTE
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried. -12403-
Motion by Mr. A. LeCureaux, supported by Mr. T. Richnak:
That the report on MDEQ Excellence in Recycling Awards and Grant Opportunities be received and
filed.
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried.
-12404-
Motion by Mr. A. LeCureaux, supported by Mr. T. Richnak:
That the report on the Contractor Rates for 2015/16 be received and filed.
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried.
Page 4
SOCRRA Minutes
February 11, 2015 6363.
-12405-
Motion by Mr. S. Pietrazak, supported by Mr. A. LeCureaux:
That the report on Troy Transfer Station issues be received and filed.
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried.
Mr. J. McKeen questioned whether any cities had received FEMA money yet. Mr. M. Pollock stated
that Clawson had just received additional grant paperwork from Michigan State Police but no
indication regarding when FEMA payments will be made. Mr. J. McKeen and Mr. R. Jackovich will
be participating in Oakland County Homeland Security After Action Review regarding August 2014
flood disaster.
-12406-
Motion by Mr. S. Pietrzak, supported by Mr. D. Schueller:
That the meeting be adjourned.
Yeas:
Schueller, Wilson, Wood, Pollock, LeCureaux, Sullivan, Fortura, Pietrzak,
Rassel, Richnak (53 votes)
Nays:
None
Absent:
Cureton (6 votes), Baumgarten (1 vote)
Motion carried.
The Chair ordered the meeting adjourned at 10.02 a.m.
APPROVED: ______________________
Chair
______________________
Secretary
S O C R R A
RRA-747 CHECKS FOR THE MONTH OF:
February 2015
CHECK PAYEE AMOUNT PURPOSE
Account: 1009
065499 VC M184 Void Check -328.50 Void Check
065529 VC S865 Void Check -1,445.00 Void Check
065536 CK K714 K & K Maintenance Supply, Inc. 103.75 Janitorial Supplies MRF
065537 CK M184 Macomb Wholesale 224.75 Supplies MRF
065538 CK A197 Action Fence of Michigan 782.00 Maintenance of Building MHTS
065539 CK C139 Car Trucking 95,276.38 Collection Contract
065540 CK C243 Cintas Corporation 46.52 Maintenance of Building MRF
065541 CK D238 Davis Listman PLLC 1,571.06 Legal Services
065542 CK D290 Detroit Edison 273.30 Electric Service
065543 CK D291 Detroit Edison 76.99 Electric Service
065544 CK D780 Downriver Refrigeration 103.21 Maintenance of Building CS
065545 CK H775 The Home Depot 253.46 Maintenance of Rental Property/Supplies
065546 CK H840 Hunt Sign Co., LTD 325.00 Signs - MRF Drop Off Center
065547 CK K708 Kirk, Huth & Lange & Badalamenti PLC 1,361.00 Legal Services
065548 CK L214 Latigo Transport 2,137.50 Haul Refuse from TS
065549 CK L925 Lyden Oil Company 757.90 Maintenance of Equipment CS
065550 CK M190 The City of Madison Heights 119.25 Water/Sewer Service MHTS
065551 CK M450 Michigan Cat 513.57 Maintenance of Equipment TS
065552 CK M505 Michigan Recycling Coalition 250.00 Personnel Improvement
065553 CK O560 O'Reilly Auto Parts 64.45 Maintenance of Equipment MRF
065554 CK R325 Rehrig Pacific Co. 19,588.00 Recycling Bins
065555 CK R380 Republic Services 513.50 Maintenance of Rental Property/Trash Pick Up
065556 CK R600 Rizzo Services 90,000.00 Collection Contract
065557 CK S765 S O C W A 10,652.49 Reimburse SOCWA Payroll
065558 CK T935 Tringali Sanitation 3,080.00 Flood Debris Collection
065559 CK T935 Tringali Sanitation 53,201.60 Collection Contract
065560 CK T935 Tringali Sanitation 23,057.73 Collection Contract
065561 CK T935 Tringali Sanitation 14,163.71 Collection Contract
065562 CK T935 Tringali Sanitation 9,933.34 Collection Contract
065563 CK T935 Tringali Sanitation 1,650.00 Commercial Recycling
065564 CK T935 Tringali Sanitation 2,200.00 Commercial Recycling
065565 CK T935 Tringali Sanitation 60.00 Empty Dumpster
065566 CK T935 Tringali Sanitation 5,950.00 Hauling Roll Offs at Drop Off Center
065567 CK W177 Waste Management of Michigan 1,398.92 Disposal of MSW form TS
065568 CK M181 Macomb County Reimburse Dept. 34.88 Employee Court
065569 CK T290 Teamsters Local #214 713.00 Union Dues
065570 CK B255 Basic 250.00 Retiree Healthcare Reimbursement
065571 CK C139 Car Trucking 37,769.48 Collection Contract
Page 1 of 4
S O C R R A
RRA-747 CHECKS FOR THE MONTH OF:
February 2015
CHECK PAYEE AMOUNT PURPOSE
065572 CK C716 Comcast 171.98 Internet Security
065573 CK C760 Consumers Energy 564.53 Gas Service
065574 CK J129 J.H. Hart Urban Forestry 31,824.00 Brush Chipping
065575 CK R600 Rizzo Services 87,031.76 Collection Contract
065576 CK R887 The City of Rochester Hills 13,306.42 Sewer Service LF
065577 CK T935 Tringali Sanitation 80,458.67 Collection Contract
065578 CK T935 Tringali Sanitation 440.00 Commercial Recycling
065579 CK T935 Tringali Sanitation 6,160.00 Commercial Recycling
065580 CK A208 Advanced Disposal Service 261,742.99 Refuse Collection and Disposal
065581 CK T935 Tringali Sanitation 242,904.19 Collection Contract
065582-65583 VC M340
Void Checks 0.00 Void Check
065584 CK M340 MERS of Michigan 893.20 Defined Contribution
065585 CK M340 MERS of Michigan 13,998.01 Defined Benefit
065586 CK M181 Macomb County Reimburse Dept. 34.88 Employee Court
065587 CK R880 The City of Rochester Hills 17,244.20 Sewer Service LF
065588 CK M462 Michigan First Credit Union 727.05 Maintenance of Rental Property/Title Transfer MRF
065589 CK M462 Michigan First Credit Union 2,066.93 Maintenance of Equipment/USSC Conference
065590 CK A160 Accent Wire Products 12,823.88 Maintenance of Equipment MRF
065591 CK A390 AIS 2,243.25 Maintenance of Equipment TS
065592 CK A650 Association Benefits Company 16,099.55 Employee Heath Insurance
065593 CK B297 Benchmark Industrial 459.75 Supplies CS
065594 CK B499 Boones Express 1,000.00 Hauling Compost Reject
065595 CK C139 Car Trucking 80,305.52 Collection Contract
065596 CK C139 Car Trucking 1,992.50 Recycling Collection
065597 CK C243 Cintas Corporation 186.08 Gas Service
065598 CK C760 Consumers Energy 5,676.34 Gas Service
065599 CK C765 Contract Welding 450.00 Maintenance of Equipment TS
065600 CK C771 Contractors Connection 138.50 Tools CS
065601 CK D218 D P Brown of Detroit Inc. 487.75 Maintenance of Equipment CS
065602 CK D291 Detroit Edison 2,767.99 Electric Service
065603 CK E950 Ezell Supply Corporation 102.78 Recycling Bags
065604 CK F692 Fleet Pride 410.22 Fuel MRF/TS
065605 CK G760 Grainger 463.36 Maintenance of Equipment MRF
065606 CK H775 The Home Depot 946.56 Supplies MRF
065607 CK I645 Infoview Systems, Inc. 657.72 New Firewall
065608 CK J140 J & J Ace Hardware 6.96 Maintenance of Equipment CS
065609 CK J257 Jay's Septic Tank Service 180.00 Maintenance of Equipment TS
065610 CK K525 Kansas State Bank 6,547.46 Progress Payment Loader
065611 CK K714 K & K Maintenance Supply, Inc. 194.85 Janitorial Supplies MRF
Page 2 of 4
S O C R R A
RRA-747 CHECKS FOR THE MONTH OF:
February 2015
CHECK PAYEE AMOUNT PURPOSE
065612 CK L925 Lyden Oil Company 1,548.04 Maintenance of Equipment MRF/TS
065613 CK M280 Mayo Welding & Fabricating Co 328.00 Maintenance of Equipment MRF
065614 CK M286 McCourt & Sons 5,438.56 Maintenance of Equipment CS
065615 CK M450 Michigan Cat 1,779.48 Maintenance of Equipment CS
065616 CK M505 Michigan Recycling Coalition 1,500.00 Sponsorship
065617 CK O300 Office Depot 51.49 Office Supplies MRF
065618 CK O560 O'Reilly Auto Parts 17.96 Maintenance of Equipment CS
065619 CK P812 Propane Services 424.26 Fuel MRF
065620 CK R600 Rizzo Services 1,210.00 Cardboard Recycling
065621 CK R600 Rizzo Services 1,100.00 Cardboard Recycling
065622 CK R600 Rizzo Services 72,000.00 Collection Contract
065623 CK R600 Rizzo Services 150.00 Recycling Collection
065624 CK R650 RKA Petroleum Cos., Inc. 2,614.44 Fuel CS
065625 CK R920 Rose Pest Solutions 90.00 Pest Control MRF/TS
065626 CK S275 S.D.M. Enterprises, Inc. 185.00 Maintenance of Equipment TS
065627 CK S415 Sentech Skilled Trade Services, Inc. 34,657.99 Temporary MRF Labor
065628 CK S761 Smoracy, LLC 2,477.82 Maintenance of Equipment CS
065629 CK S828 S&S Parts LLC 2,561.89 Maintenance of Equipment TS
065630 CK S833 Standard Insurance Company 72.45 Employee Life Insurance
065631 CK S873 Supply Den 373.54 Supplies MRF
065632 CK T823 Total Trailer 179.92 Maintenance of Equipment CS
065633 CK T935 Tringali Sanitation 54,234.39 Collection Contract
065634 CK T935 Tringali Sanitation 41,421.60 Collection Contract
065635 CK T935 Tringali Sanitation 60.00 Empty Dumpster
065636 CK T935 Tringali Sanitation 4,400.00 Hauling Roll Offs at Drop Off Center
065637 CK W177 Waste Management of Michigan 1,994.08 Hauling Rejected Compost
065638 CK W820 Wright Tool Company 11.50 Maintenance of Equipment MRF
065639 CK S865 Sterling Truck Sales 1,445.00 Maintenance of Equipment TS
Account Total: $1,502,720.48
Account: 1013
006148 CK M450 Michigan Cat 73,488.06 New Loader TS
006149 CK Z308 Zeeland Truck Sales LLC 14,000.00 1997 Auto Car TS
006150 CK S765 S O C W A 300.70 Driveway Replacement TS
Account Total: $87,788.76
Page 3 of 4
S O C R R A
RRA-747 CHECKS FOR THE MONTH OF:
February 2015
CHECK PAYEE AMOUNT PURPOSE
Account: 1001
001821-1824
CK S545
Employee Medical, Optical, Dental Reimbursement 823.05 Employee Medical, Optical, Dental Reimbursement
Account Total: $823.05
Report Total: $1,591,332.29
SUMMARY OF PAYMENTS
1009 OPERATION & MAINTENANCE FUND 1,502,720.48
1013 IMPROVEMENT FUND 87,788.76
1001 DENTAL FUND 823.05
TOTAL: $1,591,332.29
I HEREBY CERTIFY THAT I HAVE EXAMINED THE INVOICES COVERED BY THE ABOVE VOUCHERS FOR RECEIPT OF MATERIALS OR
SERVICES RENDERED AND THAT THE PRICES AND COMPUTATIONS ARE CORRECT.
Treasurer General Manager
The payments listed above were presented to
the Board of Trustees and were reviewed with no Secretary
objection on March 11, 2015.
Page 4 of 4
2013 2014 2015 2013 2014 2015 2013 2014 2015 2013 2014 2015
Municipality
Berkley 343.78 337.05 326.72 0.00 0.00 0.00 87.31 76.15 70.88 431.09 413.20 397.60
Beverly Hills 235.13 274.61 229.97 0.00 0.00 0.00 77.95 78.57 64.23 313.08 353.18 294.20
Birmingham 576.08 569.88 556.84 0.00 0.00 0.00 149.94 142.19 122.91 726.02 712.07 679.75
Clawson 287.37 262.27 244.20 0.00 0.00 0.00 55.67 55.66 52.11 343.04 317.93 296.31
Ferndale 661.04 636.46 591.53 0.00 0.00 0.00 111.76 112.55 101.13 772.80 749.01 692.66
Hazel Park 421.50 412.11 421.97 0.00 0.00 0.00 42.50 41.38 36.89 464.00 453.49 458.86
Huntington Woods 127.24 118.40 133.17 0.00 0.00 3.45 70.41 66.88 62.20 197.65 185.28 198.82
Lathrup Village 108.18 90.48 88.63 0.00 0.00 0.00 13.53 15.11 13.61 121.71 105.59 102.24
Oak Park 618.99 582.49 628.61 0.00 0.00 0.00 58.70 55.47 49.26 677.69 637.96 677.87
Pleasant Ridge 59.31 55.53 50.97 0.00 0.00 0.00 19.41 17.83 19.87 78.72 73.36 70.84
Royal Oak 1,392.16 1,366.75 1,346.57 0.00 0.00 0.00 278.83 279.25 243.41 1,670.99 1,646.00 1,589.98
Troy 1,660.34 1,613.81 1,593.66 0.00 0.00 0.00 320.15 326.04 313.31 1,980.49 1,939.85 1,906.97
6,491.12 6,319.84 6,212.84 0.00 0.00 3.45 1,286.16 1,267.08 1,149.81 7,777.28 7,586.92 7,366.10
Other Customers 1,856.66 1,766.25 1,939.43 1.31 0.47 3.08 34.27 36.68 22.84 1,892.24 1,803.40 1,965.35
Authority 8,347.78 8,086.09 8,152.27 1.31 0.47 6.53 1,320.43 1,303.76 1,172.65 9,669.52 9,390.32 9,331.45
TONNAGE ANALYSIS
FEBRUARY
MSW
Compost
Recyclables
Total
4-C-1
MSW Compost Recyclables
Percentage of City's Percentage of City's Percentage of City's
Total Waste Stream Total Waste Stream Total Waste Stream
Municipality
Berkley 82% 0% 18%
Beverly Hills 78% 0% 22%
Birmingham 82% 0% 18%
Clawson 82% 0% 18%
Ferndale 85% 0% 15%
Hazel Park 92% 0% 8%
Huntington Woods 67% 2% 31%
Lathrup Village 87% 0% 13%
Oak Park 93% 0% 7%
Pleasant Ridge 72% 0% 28%
Royal Oak 85% 0% 15%
Troy 84% 0% 16%
SOCRRA
TONNAGE PERCENTAGES
Feb-15
4-C-2
S O C R R A
BUDGET ANALYSIS
February-15
REVENUES BUDGET ACTUAL VARIANCES
MUNICIPAL SOLID WASTE MEMBERS $1,421,083.00 $1,384,017.05 ($37,065.95)
MUNICIPAL SOLID WASTE OTHERS 50,000.00 72,637.94 22,637.94
YARD WASTE OTHERS 0.00 276.80 276.80
$1,471,083.00 $1,456,931.79 ($14,151.21)
SALE OF RECYCLABLE MATERIALS
PAPER $52,000.00 $43,557.74 ($8,442.26)
BOXBOARD 17,000.00 14,665.22 ($2,334.78)
CARDBOARD 6,000.00 5,064.68 (935.32)
PLASTIC 40,000.00 29,704.03 (10,295.97)
SCRAP METAL 9,000.00 1,861.55 (7,138.45)
TIN CANS 13,500.00 11,773.22 (1,726.78)
NON-FERROUS METAL 1,500.00 2,249.28 749.28
GLASS 1,000.00 219.50 (780.50)
BATTERIES 400.00 0.00 (400.00)
USED ELECTRONICS 2,000.00 764.38 (1,235.62)
$142,400.00 $109,859.60 ($32,540.40)
OTHER INCOME
COMPOST SALES $0.00 $0.00 $0.00
INTEREST ON INVESTMENTS 1,600.00 301.43 (1,298.57)
RENTAL OF HOMES 8,000.00 6,740.00 (1,260.00)
GRANTS 0.00 0.00 0.00
MISC INCOME 2,000.00 303.00 (1,697.00)
$11,600.00 $7,344.43 ($4,255.57)
TOTAL REVENUES $1,625,083.00 $1,574,135.82 ($50,947.18)
EXPENSES BUDGET ACTUAL VARIANCES
MADISON HEIGHTS FACILITY $1,150.00 $3,810.60 $2,660.60
TROY TRANSFER FACILITY 269,400.00 294,895.99 25,495.99
MATERIAL RECOVERY FACILITY 96,500.00 104,888.41 8,388.41
HOUSEHOLD HAZARDOUS WASTE 20,750.00 2,833.93 (17,916.07)
COMPOST FACILITY 22,750.00 29,890.42 7,140.42
ADMINISTRATIVE & GENERAL 79,770.00 135,682.02 55,912.02
COLLECTION CONTRACT EXPENSES 1,043,981.00 1,032,139.97 (11,841.03)
$1,534,301.00 $1,604,141.34 $69,840.34
REVENUES OVER EXPENSES $90,782.00 ($30,005.52) ($120,787.52)
4-C-3
S O C R R A
BUDGET ANALYSIS
July 1, 2014 THROUGH February 28,2015
REVENUES BUDGET ACTUAL VARIANCES
MUNICIPAL SOLID WASTE MEMBERS $11,368,664.00 $14,357,549.96 $2,988,885.96
MUNICIPAL SOLID WASTE OTHERS 615,000.00 910,349.97 295,349.97
YARD WASTE OTHERS 42,000.00 76,733.66 34,733.66
$12,025,664.00 $15,344,633.59 $3,318,969.59
SALE OF RECYCLABLE MATERIALS
PAPER $368,000.00 $293,754.27 ($74,245.73)
BOXBOARD 123,000.00 92,541.22 (30,458.78)
CARDBOARD 42,000.00 33,054.44 (8,945.56)
PLASTIC 282,000.00 240,968.96 (41,031.04)
SCRAP METAL 63,000.00 43,843.05 (19,156.95)
TIN CANS 95,500.00 56,090.42 (39,409.58)
NON-FERROUS METAL 10,500.00 6,890.88 (3,609.12)
GLASS 7,500.00 1,893.75 (5,606.25)
BATTERIES 2,400.00 2,497.00 97.00
ELECTRONICS 11,000.00 14,740.82 3,740.82
$1,004,900.00 $786,274.81 ($218,625.19)
OTHER INCOME
COMPOST SALES $23,000.00 $56,347.20 $33,347.20
INTEREST ON INVESTMENTS 13,200.00 10,520.63 (2,679.37)
RENTAL OF HOMES 63,000.00 55,602.00 (7,398.00)
GRANTS 0.00 0.00 0.00
MISC INCOME 17,000.00 12,153.92 (4,846.08)
$116,200.00 $134,623.75 $18,423.75
TOTAL REVENUES $13,146,764.00 $16,265,532.15 $3,118,768.15
EXPENSES BUDGET ACTUAL VARIANCES
MADISON HEIGHTS FACILITY $91,400.00 $374,872.48 $283,472.48
TROY TRANSFER FACILITY 1,687,300.00 2,742,922.10 1,055,622.10
MATERIAL RECOVERY FACILITY 795,800.00 818,097.15 22,297.15
HOUSEHOLD HAZARDOUS WASTE 175,500.00 179,271.01 3,771.01
COMPOST FACILITY 282,250.00 281,848.62 (401.38)
ADMINISTRATIVE & GENERAL 842,765.00 772,532.80 (70,232.20)
COLLECTION CONTRACT EXPENSES 6,863,886.00 8,459,533.31 1,595,647.31
COLLECTION & DISPOSAL FEES IN TRANSIT 1,927,962.00 2,174,654.17 246,692.17
$12,666,863.00 $15,803,731.64 $3,136,868.64
REVENUES OVER EXPENSES $479,901.00 $461,800.51 ($18,100.49)
4-C-4
Date Unrestricted Cash Working Capital % of Goal
2/27/2014 2,386,698 2,185,250 153.5%
3/31/2014 2,648,717 2,291,109 160.9%
4/24/2014 2,301,799 2,306,736 162.0%
5/30/2014 2,266,351 2,343,126 164.6%
6/30/2014 3,014,811 2,189,973 153.8%
7/31/2014 2,333,925 2,327,596 164.0%
8/29/2014 2,618,699 2,312,689 163.0%
9/24/2014 2,838,977 2,270,297 160.0%
10/31/2014 2,429,420 1,761,630 124.1%
11/26/2014 4,153,461 2,409,882 169.8%
12/30/2014 2,428,814 2,003,961 141.2%
1/28/2015 2,148,932 2,160,660 152.3%
2/27/2015 1,818,743 2,032,057 143.2%
SOCRRA
FINANCIAL STATUS SUMMARY
February 2014 - February 2015
4-C-5
COMPOST PRODUCED & DELIVERED
October 1, 2014 to February 21, 2015
Finished Compost
Community Received (cu. yds.) Estimated Value
Berkley 60 $420
Beverly Hills 0$0
Birmingham 0$0
Clawson 0$0
Ferndale 0$0
Hazel Park 0$0
Huntington Woods 0$0
Lathrup Village 0$0
Oak Park 60 $420
Pleasant Ridge 0$0
Royal Oak 60 $420
Troy 0$0
180 $1,260
SOCRRA activities 0$0
Rochester Hills residents 15 $75
Cash Customers 935 $4,677
Account Customers 4,606 $23,030
Donations 0$0
TOTAL YARDS 5,736
4-C-6
5-A
March 5, 2015
Board of Trustees
SOCRRA
Subject: Grant Opportunities
Board Members:
There have been two recent announcements of recycling grant opportunities. The MDEQ is offering
Community Pollution Prevention (P2) grants totaling $600,000. The Foam Recycling Coalition
(Styrofoam industry) is soliciting grant proposals for increasing access to Styrofoam recycling.
The P2 grants from the MDEQ are limited to one grant for each organization that applies with a
maximum grant amount of $100,000. The grants also require a local match, which can be in any form
including community or SOCRRA staff time, of about 1/3 of the grant amount. Grant applications are
due on April 1, 2015. SOCRRA staff is considering grant applications for the following projects:
1. An updated single stream recycling study
2. Purchase of 65 gallon recycling carts for the area of Beverly Hills that did not receive
recycling grants from the EECBG grant in 2011
3. Possible relocation of our recycling drop-off center to an out lot location in the Meijer’s
parking lot across Coolidge from our Troy facility
4. Commercial recycling expansion in Royal Oak
5. A recycling set-out study in Huntington Woods, and
6. Relocation of a trash compactor in downtown Ferndale to a different parking lot and
repurposing the compactor for recycling service.
SOCRRA staff will be working with the member communities identified above to determine their
interest in submitting a P2 grant application. If your community has any other recycling improvement
ideas that could be funded by a P2 grant, please let me know.
I anticipate that there will be significant competition for the grant money. There has not been this type
of grant money available in several years and there are a large number of communities and
organizations that will be submitting grant applications. I also expect that the MDEQ will try to spread
the grant money throughout the state.
SOCRRA staff is working on a proposal to improve our existing Styrofoam recycling facility for
submission to the Foam Recycling Coalition grant program. This will be a fairly small application.
The grant does not require a local match and is due on March 15, 2015.
Respectfully submitted,
____________________
Jeffrey A. McKeen, P.E.
General Manager
Suggested Resolution: “That the report on MDEQ Excellence in Recycling Awards and Grant
Opportunities be received and filed.”
5-B
March 2, 2015
Board of Trustees
SOCRRA
Subject: Earth Day Open House-2015
Board Members:
Earth Day 2015 is a time set aside each year to celebrate the earth and to learn ways to protect our
environment. All across the Nation on April 22, 2015, communities, businesses, government and service
organizations organize activities to educate and encourage ways to improve our environment.
This year SOCRRA is hosting an Earth Day Open House event on Sunday, April 19, 2015, 12:00 pm –
3:00 pm. In the past SOCRRA has offered tours for the week of Earth Day, which have been very
successful in reaching out to approximately 350 adults/children. This year we are promoting this event
by having numerous fun activities for all ages.
To volunteer for our Earth Day Open House, Recycling/Green committees should contact Karen Bever
by e-mail at kbever@socrra.org or by calling 248-288-5150. All volunteers are welcome!
I have included our Earth Day flyer with this report.
Submitted by:
____________________________
Karen Bever
Education Director
Approved by:
__________________________
Jeffrey A. McKeen
General Manager
5-C
March 5, 2015
Board of Trustees
SOCRRA
Subject: Troy Transfer Station Issues
Board Members:
The service that SOCRRA has been receiving from Advanced Disposal at the Troy Transfer
Station has improved significantly in the last month. We obtained written commitments from
both Advanced and their trucking subcontractor, Stansley Industries, to provide sufficient
equipment and manpower to meet our contractual requirements. However, we have still had a
few days during which we have had service issues. We are in daily communication with
Advanced and we are having weekly meetings with Advanced’s management. These service
issues are being regularly addressed with Advanced. I am also concerned about Advanced’s
ability to handle the higher refuse tonnages that will occur as the weather warms.
SOCRRA’s response to the MDEQ notice of violation was submitted on February 13, 2015. The
MDEQ has accepted our response but is waiting to perform another inspection of the Troy
Transfer Station before closing the notice of violation.
SOCRRA staff is continuing to investigate alternatives for containing refuse at the end of each
day if Advanced Disposal is not able to provide a sufficient number of transfer trailers.
We are also working with Mr. Davis to determine what other actions could be taken under our
contract with Advanced Disposal.
Respectfully submitted,
____________________
Jeffrey A. McKeen, P.E.
General Manager
Suggested Resolution: “That the report on Troy Transfer Station issues be received and filed.”
5-D
February 23, 2015
Board of Trustees
SOCRRA
Subject: MDEQ Excellence in Recycling Awards
Board Members:
SOCRRA submitted applications for the MDEQ’s Excellence in Recycling Awards program in
the Measurement category on behalf of all 12 SOCRRA communities and SOCRRA as a whole.
Grant applications were also submitted for Huntington Woods and for SOCRRA in the
Education and Outreach category.
The awards should be announced in the next 60 days and the award winners will be recognized
at the Governor’s Recycling Summit, which is being held on May 5, 2015 in Kalamazoo. The
Michigan Recycling Coalition annual conference is being held in Kalamazoo immediately
following the Summit. I will let the Board know when the Excellence in Recycling Awards are
announced.
Respectfully submitted,
____________________
Jeffrey A. McKeen, P.E.
General Manager
Suggested Resolution: “That the report on MDEQ Excellence in Recycling Awards be received
and filed.”
5-E
March 5, 2015
Board of Trustees
SOCRRA
Subject: Oakland County Homeland Security After Action Review-August 2014 Flood
Board Members:
On February 12, 2015, Bob Jackovich and I attended and After Action Review of the August
2014 Flood which was conducted by Oakland County Homeland Security. Representatives of
Berkley, Hazel Park, Huntington Woods, Royal Oak and Troy also attended this meeting. After
providing an overview of the many accomplishments of Oakland County during the emergency,
each participant in the meeting was asked to present 3 positives about the response to the flood
and 3 suggestions for improvement. That prompted some very good discussion among the
attendees of the meeting.
The three improvements that I identified were:
1. Better disaster planning,
2. Better coordination with Oakland County, both before and during disasters, and
3. Increased ability to handle above normal refuse amounts.
SOCRRA staff will be continuing to work on these issues, and several other issues, that we
identified following the August Flood.
Debris management was one of the common items highlighted by the communities that
participated in this After Action Review.
The three improvements identified by Oakland County were:
1. Making sure sufficient personnel are trained in damage assessment,
2. Developing local support plans,
3. Debris management
Damage assessment was Oakland County’s top priority because of the role the damage
assessments play in obtaining FEMA assistance. SOCRRA staff will be adding damage
assessment, at least from a debris management viewpoint, to the list of items that we will be
working on. I did not appreciate the importance of the debris management estimates that we
prepared in the early stages of the August flood.
SOCRRA staff plans to meet with Oakland County Homeland Security personal to discuss how
we can work together better to prepare for future emergencies and to better respond to
emergencies.
The State Police also attended this After Action Review. They are the agency that will be
distributing the FEMA assistance to the communities. As of mid-February, the State Police had
begun sending out grant application paperwork to the communities that had submitted FEMA
5-E
reimbursement requests. It appears that each community will be receiving several of the
application packages and that they will not be received at one time. Following the submission of
the grant paperwork, the State Police estimated that it would take about a month to receive the
reimbursement funds. As of the date of this letter, I am not aware that any member community
has received reimbursement funds.
Respectfully submitted,
____________________
Jeffrey A. McKeen, P.E.
General Manager
Suggested Resolution: “That the report on Oakland County Homeland Security After Action
Review-August 2014 Flood be received and filed.”
7-A
March 5, 2015
Board of Trustees
SOCRRA
Subject: Recycling Bin Blitz
Board Members:
We are proposing to hold another Recycling Bin Blitz during the month of April as part of our
celebration of Earth Day. This is the same type of activity that we have conducted in April and
November since 2009. The Recycling Bin Blitz would consist of the following:
1. SOCRRA would sell generic SOCRRA recycling bins to residents of the member
communities at the MRF at a sale price of $6 during the month of April. This is about
half of the normal price of a recycling bin. SOCRRA would charge each member
community $3 for each bin sold to their residents during the Bin Blitz. This would result
in both SOCRRA and the member community contributing $3 toward the cost of each
bin sold.
2. The member communities (except for Clawson which provides recycling bins to their
residents at no cost) would also sell their recycling bins at the sale price of $6 (or less)
during April. SOCRRA would reimburse the member community $3 for each recycling
bin sold during the Bin Blitz. Again, SOCRRA and the member community would each
contribute $3 toward the cost of each bin sold.
3. The communities and SOCRRA would partner on publicizing the Bin Blitz, which
would be linked to our promotion of Earth Day.
Our previous events have resulted in significant bin sales. If we are able to sell 800 recycling bins
in April, this will result in SOCRRA paying $2,400 and the member communities in aggregate
paying $2,400 in order to provide the reduced price recycling bins.
In order to fund the Bin Blitz, I am asking for Board approval to reimburse the member
communities $3 per recycling bin sold during the month of April. Our miscellaneous recycling
budget for 2014/15 included funds for SOCRRA’s reimbursement expenses for the Bin Blitz.
Respectfully submitted,
____________________
Jeffrey A. McKeen, P.E.
General Manager
Suggested Resolution: “That during the month of April, a.) the member communities agree to sell
recycling bins at a price of $6 per bin, or less, b.) the General Manager is authorized to reimburse
the member communities $3 for every recycling bin sold in their city, and c.) the member
communities will reimburse SOCRRA $3 for every bin sold by SOCRRA during the month of
April.”

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