Grundig Business Systems GDM70X0 Dictation Machine User Manual II

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Document ID	1421818
Application ID	VHCyb99yQxA88qXuQFnwqA==
Document Description	User Manual II
Short Term Confidential	No
Permanent Confidential	No
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Document Type	User Manual
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Filesize	189.29kB (2366126 bits)
Date Submitted	2011-02-25 00:00:00
Date Available	2011-02-25 00:00:00
Creation Date	2011-02-25 12:58:48
Producing Software	Adobe PDF Library 8.0
Document Lastmod	2011-02-25 12:59:00
Document Title	User Manual II
Document Creator	Adobe InDesign CS3 (5.0)

Operating
xx To interrupt the recording please move
(I)
the slide switch to the position “ll”.
The dictation machine switches over to the recording pause
“ll”, the LED-indicator blinks red.
(II)
move the slide switch to the position “e”.
xx Continue with the recording, by moving the slide switch to the
position “g”. Continue dictating your text.
xx Stop the recording by
(I)
pressing the recording button or by moving the slide
switch either to the position “ ” or the “i” position.
(II)
move the slide switch to the position “e”.
Select and listen to a dictation
xx Move the slide switch to the position “e”.
xx Press one of the up-down buttons.
xx Select the desired dictation by using the up-down navigation buttons. Confirm the selected dictation by pressing the
“OK” button.
17
xx Move the slide switch to the position “f”, in order to listen to
the dictation.
The progress bar on the display increases. The minutes and
seconds of the current dictation position shown on the display increase.
xx Move the slide switch to the position “e” in order to interrupt
the play-back process.
Setting the volume
xx Press the up-down buttons during play-back.
The volume indicator appears on the display.
xx Set the play-back volume as desired by means of the updown buttons.
The play-back volume can be turned up/down or soundless.
xx The default average volume can be restored by pressing the
“OK” button.
Operating
Warning
Danger of hearing impairment
Do not hold the dictation machine near your ear during playback, particularly when the volume is turned up to a maximum
in order to save you from hearing damages.
Fast forward and rewind
xx Move the slide switch to
(I)
(II)
”h” (fast forward) or “i” (rewind).
”i” (rewind) or press the button “Fast Forward”.
The progress bar increases or decreases and the dictation
position changes.
Fast play-back
xx Move the slide switch to the position “e”.
xx Move the slide switch to the position “f”, in order to listen to
the dictation.
The progress bar on the display increases. The minutes and
seconds of the current dictation position shown on the display increase.
xx Press the button “Speed”.
xx Set the play-back speed as desired by means of the up-down
buttons.
xx Move the slide switch to the position “e” in order to interrupt
the play-back process.
xx Press the “OK” button, to turn back to the standard play-back
speed.
Insertion of a dictation part
Additional dictation parts can be inserted at any position desired.
xx Move the slide switch to the position “e”.
xx Select the desired dictation by using the up-down navigation buttons.
xx Move the slide switch to the position “f”, in order to listen to
the dictation.
xx Move the slide switch at the respective dictation position to
the position “e”.
18
Operating
xx Control if the insertion mode is activated.
Insertion mode
Insertion mode
Recording in the insertion mode
The insertion mode is marked
through a triangle in the progress
bar.
xx When the overwriting mode is still active, please press the
“Overwr.” button.
The Digta changes into the insertion mode.
xx Start the recording by
(I)
pressing the recording button and then moving the
slide switch to the position “g”. Dictate the text
which shall be inserted.
(II)
move the slide switch to the “g” position. Dictate
the text which you like to insert.
xx Stop the insertion by
(I)
pressing the recording button or by moving the slide
switch either to the position “h” or the “i” position.
(II)
move the slide switch to the “e” position.
Overwrite dictation parts
You can overwrite a dictation from any dictation position on.
xx Move the slide switch to the position “e”.
19
Operating
xx Select the desired dictation by using the up-down navigation buttons.
xx Move the slide switch to the position “f”, in order to listen to
the dictation.
xx Move the slide switch at the respective dictation position to
the position “e”.
xx Control if the overwriting mode is activated.
Overwriting mode
xx Start the recording by
(I)
pressing the recording button and then moving the
slide switch to the position “g”. dictate the modfied text.
(II)
move the slide switch to the “g” position. Dictate
the modified text.
Overwriting mode
Recording in the overwriting mode
The overwriting mode is marked by
means of a line in the progress bar.
xx In case that the insertion mode is still active, please press the
button “Overwr.”.
Notice
Overwriting of data
The dictation will be overwritten from the selected dictation
position on.
xx Stop the modification by
(I)
pressing the recording button or by moving the slide
switch either to the position “h” or the “i” postion.
20
Operating
(II)
moving the slide switch to the position “e”.
Adding of dictation parts
An additionally recorded text can be added at the end of a
recorded dictation.
xx Move the slide switch to the position “e”.
xx Select the desired dictation by using the up-down navigation buttons.
xx Move the slide switch to the position “f”, in order to listen to
the dictation.
xx Press the button “ ” (skip to the end).
Skip mark aim
The cursor skips to ( ) the next mark when dictation infos or
indices exist (see the comprehensive manual, chapter “Info/
Index-function”). Skip until the dictation end is reached.
xx Move the slide switch to the position “e”.
xx Start the recording by
21
(I)
pressing the recording button and then moving the
slide switch to the position “g”. Dictate the text
which you like to add.
(II)
moving the slide switch to the “g” position. Dictate
the text which you like to add.
(II)
moving the slide switch to the position “e”.
xx Accomplish the attachment by
(I)
pressing the recording button or by moving the slide
switch either to the position “h” or the “i” position.
Changing of dictation features
The dictation features of stored dictations can be adapted
subsequently.
Dictation features
The dictation features are only available in the Menu Mode.
xx Move the slide switch to the position “e”.
Operating
xx Select the desired dictation from the list by using the updown navigation buttons.
xx Press the button “Details”.
The menu for changing the dictation features appears on the
display.
Menu “Details”
The selected features which imply different operating procedures are opened according to the menu item selected. For
further information please read the comprehensive manual, chapter “Changing of dictation features”. You will find this
manual in the “Docu” directory on the included CD.
Info/Index-function
An audible signal is generated during the play-back of the infos
and indices. The infos and indices are transfered to the PC
together with the dictation.
Info/Index-function
For further information concerning infos and indices, please
read the comprehensive manual, chapter “Info/Indexfunction”. You will find this manual in the “Docu” directory on
the included CD.
xx Move the slide switch to the position “e”.
xx Press the “Delete” button.
A list featuring all elements which you can delete appears
(dictation, index or info, dictation part, folder).
Additionally you can include specific information and index
markings for the typist to specified dictation parts.
Menu Mode
The Info/Index-function is only available in the Menu Mode.
22
Operating
Deletable elements list
The deletable elements list is only available in the Menu Mode.
For further information please see the comprehensive manual.
You will find this manual in the “Docu” directory on the included CD.
Deletable elements
Deletable elements list
A security question prompts, to prevent deleting dictation
parts by mistake.
xx Confirm the question by pressing the “OK” button to delete
the entire dictation.
xx Press the “Back” button in case that you do not want to
delete the dictation.
Connect dictation machine to the PC
xx Connect your Digta by means of the USB-cable to your PC in
order to transfer dictations to your PC and to transmit them
to your typist.
xx The dictation machine must be switched on to enable the
communication between the two devices.
xx Control if “Delete dictation” has been selected and confirm
it by pressing the “OK” button.
23
The computer identifies the device as removable disk and as
USB audio/HID device. The Grundig Business System PC-software can be configurated so that the PC transfers the dictations from the dictation machine automatically, and transfers
them so that the memory space of the dictation machine is
fully available again.
The menu mode at a glance
The menu mode at a glance
The menu functions are switched off in
the Easy Mode. For switching over to the
Menu Mode, please press the “MENU”
and “NEW” button at the same time when
switching on the device, until the first indication appears on the display. Please
select the Menu Mode from the displayed
profile list.
Scanner*
USB-operations
Folder
• Activation of USB connecting (only
when the device settings are set to
“Manually connecting”)
• Select the folder in which the dictation
shall be saved (main folder and subfolder A, B, C, D, E or F)
Data list* (only available when the data
list was read in)
Profile
• Select: Select data set for a new dictation
• Workflow: Activation of data set request
by pressing the NEW-button for a new
dictation
• Delete: Delete data list
• Dictation search: Search of data set by
means of the scanner
• Scan-Workflow: Enable scanner in
workflow
• Programming: Programme barcodereader
• Select user profile based on the predefined device settings
Recording
• Microphone sensitivity: Set microphone
sensitivity
• Voice Activation: Switch on voice acti-
vation (The recording stops automatically during recording pause)
• Recording format: Select recording
format (DSS/WAV*/MP3*, sample rates)
• Automatic follow-up dictation: New dictation automatically by setting a specific time
Display
• View: Display of main screen (recording,
playback) switching on and off (time,
advanced status bar, dictation position number, no/reference/ID, recording
progress display, recording symbol)
• Date and time: Set of date and time
• Illumination: Setting of display illumination operation time
• Language: Selection of the display language
24
Operating
Workflow
• Request to typist, worktype, group*,
category* priority and number/reference activation by pressing the NEWbutton for a new dictation
Device settings
• Sleep mode: Select the time when the
energy saving, non-operative state shall
be activated automatically. The Digta
will switch off completely after 30 minutes.
• Audio signals: On-/Off-switching of
audio signals
• USB connecting: Automatically USB
connecting or after having selected it in
the menu
• Loudspeaker: Switch off the loudspeakers for play-back with headphones in
the Digta Station*
• Forward-/rewind: Change the forward/
rewind speed. Switching on-/off frag-
25
mented play-back
• NiMH-rechargeable battery: Switching
over from battery to external charged
NiMH-rechargeable battery
• Foot control: Selection of foot control
functions for recording or play-back
and changing the operation time of
short backspace (only available in combination with Digta Station*)
• Resetting of counter: Reset dictation
counter to “1”
• Change PIN: Change personal identification number (PIN)
• Slide switch: Changing the order of
functions of the slide switch positions
• Reset: Format memory und reset of
device settings
Bluetooth*
• Bluetooth functions on/off
Info
• Version: Information about serial
number and firmware-version
• Disk: Information about the memory
capacity of the internal or external
memories
Technical data
Technical data
The storage capacity for
recording: 10 minutes
DSS Standard Play (SP):
DSS Pro Quality Play (QP):
WAV Mono* (depending on
sample rate):
WAV Stereo* (depending on
sample rate):
Response area
DSS Standard Play (SP):
DSS Pro Quality Play (QP):
WAV Mono* / WAV Stereo*:
approx. 1 MB
approx. 2 MB
9.6 MB (8 kHz sample rate) up to
57.6 MB (48 kHz sample rate)
19.2 MB (8 kHz sample rate) up to
115.2 MB (48 kHz sample rate)
200 - 5 500 Hz
200 - 7 500 Hz
200 - 3 500 Hz to 200 - 20 000 Hz,
depending on the sample rate
selected
Microphone socket
3.5 mm jack; stereo
Earphone jack
3.5 mm jack; stereo (mono earphone can be used)
Connections
USB 1.1, USB 2.0 High Speed
Batteries
2 x 1.5 V; type Micro/AAA
Rechargeable battery
Rechargeable battery pack 962
(Li-polymer rechargeable battery,
3.7 V/ 1000 mAh)
Battery operation
up to 25 hours
Dimensions (W x H x D,
without protruding operating elements)
approx. 130 x 52 x 22 mm / 5.12 x
2.05 x 0.87 inch
Weight incl. rechargeable
battery pack 962
approx. 122 g / 4.303 oz
26
Trouble shooting
Trouble shooting
Electrical devices can bring along malfunctions. These malfunctions cannot necessarily be referred to the device. You can check if you can remedy the
errors by means of the following table.
Malfunctions
Possible reasons
Removal of defect
The devices cannot be switched
on.
The battery is empty.
The current supply is interrupted.
Charge the batteries or exchange them.
(see chapter “insert battery/rechargeable battery”)
The device is not responding to
slide switch- and button operations.
The keylock is activated.
Press the lower function button until the keylock is deactivated.
There is no sound or too quiet.
The microphone sensitivity or the play-back
volume are not set correctly.
Set the microphone sensitivity in the menu “recording” to
“conference” or hold the device closer to your mouth during
recording.
Set up the play-back volume. (see chapter “volume setting”)
The sound is distorted or too loud. The microphone sensitivity or the play-back
volume are not set correctly.
Set the microphone sensitivity in the menu “recording” to “dictation” or increase the distance between the device and your
mouth during recording.
Turn down the play-back volume. (see chapter “Volume settings”)
No menu function available.
Switch over to the Menu Mode when switching on the device.
(see chapter “Change of profile”)
The device is running in the Easy Mode.
27
info@grundig-gbs.com
www.grundig-gbs.com
37345 951 0700
0100 01/2011
Grundig Business Systems GmbH
Weiherstraße 10
D-95448 Bayreuth
Germany

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