HTC EFN PDA Phone w/BT & WLAN User Manual Book Elfin Rogers English Manual indb

HTC Corporation PDA Phone w/BT & WLAN Book Elfin Rogers English Manual indb

Contents

Users Manual 1

www.htc.com
Touch Phone
User Manual
2
Please Read Before Proceeding
THE BATTERY IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.
DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.
YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S
OUTER CASING.
PRIVACY RESTRICTIONS
Some countries require full disclosure of recorded telephone conversations, and
stipulate that you must inform the person with whom you are speaking that the
conversation is being recorded. Always obey the relevant laws and regulations of your
country when using the recording feature of your device.
INTELLECTUAL PROPERTY RIGHT INFORMATION
Copyright © 2007 High Tech Computer Corp. All Rights Reserved.
, , and ExtUSB are trademarks and/or service marks of High
Tech Computer Corp.
Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile,
Windows XP, Windows Vista, ActiveSync, Windows Mobile Device Center, Internet
Explorer, Windows Live, MSN, Hotmail, Outlook, Excel, PowerPoint, Word, and Windows
Media are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Bluetooth and the Bluetooth logo are trademarks owned by Bluetooth SIG, Inc.
Wi-Fi is a registered trademark of the Wireless Fidelity Alliance, Inc.
microSD is a trademark of SD Card Association.
Java, J2ME and all other Java-based marks are trademarks or registered trademarks of
Sun Microsystems, Inc. in the United States and other countries.
Copyright © 2007, Adobe Systems Incorporated.
Copyright © 2007, Macromedia Netherlands, B.V.
Macromedia, Flash, Macromedia Flash, Macromedia Flash Lite and Reader are
trademarks and/or registered trademarks of Macromedia Netherlands, B.V. or Adobe
Systems Incorporated.
Copyright © 2007, JATAAYU SOFTWARE (P) LTD. All Rights Reserved.
Copyright © 2007, Dilithium Networks, Inc. All Rights Reserved.
Copyright © 2007, Tao Group Limited. All Rights Reserved.
ArcSoft MMS Composer™ Copyright © 2003-2007, ArcSoft, Inc. and its licensors. All
Rights Reserved. ArcSoft and the ArcSoft logo are registered trademarks of ArcSoft, Inc.
in the United States and/or other countries.
3
Sprite Backup is a trademark or service mark of Sprite Software.
All other company, product and service names mentioned herein are trademarks,
registered trademarks or service marks of their respective owners.
HTC shall not be liable for technical or editorial errors or omissions contained herein,
nor for incidental or consequential damages resulting from furnishing this material.
The information is provided “as is” without warranty of any kind and is subject to
change without notice. HTC also reserves the right to revise the content of this
document at any time without prior notice.
No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying, recording or storing in a
retrieval system, or translated into any language in any form without prior written
permission of HTC.
Disclaimers
THE WEATHER INFORMATION, DATA AND DOCUMENTATION ARE PROVIDED “AS IS”
AND WITHOUT WARRANTY OR TECHNICAL SUPPORT OF ANY KIND FROM HTC. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HTC AND ITS AFFILIATES expressly
disclaim any and all representations and warranties, express or implied, arising by law
or otherwise, regarding the Weather Information, Data, Documentation, or any other
Products and services, including without limitation any express or implied warranty of
merchantability, express or implied warranty of fitness for a particular purpose, non-
infringement, quality, accuracy, completeness, effectiveness, reliability, usefulness, that
the Weather Information, Data and/or Documentation will be error-free, or implied
warranties arising from course of dealing or course of performance.
Without limiting the foregoing, it is further understood that HTC and its Providers
are not responsible for Your use or misuse of the Weather Information, Data and/or
Documentation or the results from such use. HTC and its Providers make no express
or implied warranties, guarantees or affirmations that weather information will
occur or has occurred as the reports, forecasts, data, or information state, represent
or depict and it shall have no responsibility or liability whatsoever to any person or
entity, parties and non-parties alike, for any inconsistency, inaccuracy, or omission
for weather or events predicted or depicted, reported, occurring or occurred.
WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, YOU ACKNOWLEDGE
THAT THE WEATHER INFORMATION, DATA AND/OR DOCUMENTATION MAY INCLUDE
INACCURACIES AND YOU WILL USE COMMON SENSE AND FOLLOW STANDARD SAFETY
PRECAUTIONS IN CONNECTION WITH THE USE OF THE WEATHER INFORMATION, DATA
OR DOCUMENTATION.
4
Limitation of Damages
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL
HTC OR ITS PROVIDERS BE LIABLE TO USER OR ANY THIRD PARTY FOR ANY INDIRECT,
SPECIAL, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES OF ANY KIND, IN
CONTRACT OR TORT, INCLUDING, BUT NOT LIMITED TO, INJURY, LOSS OF REVENUE,
LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY, LOSS OF DATA, AND/OR LOSS
OF PROFITS ARISING OUT OF, OR RELATED TO, IN ANY MANNER, OR THE DELIVERY,
PERFORMANCE OR NONPERFORMANCE OF OBLIGATIONS, OR USE OF THE WEATHER
INFORMATION, DATA OR DOCUMENTATION HEREUNDER REGARDLESS OF THE
FORESEEABILITY THEREOF.
Important Health Information and Safety Precautions
When using this product, the safety precautions below must be taken to avoid possible
legal liabilities and damages.
Retain and follow all product safety and operating instructions. Observe all warnings in
the operating instructions on the product.
To reduce the risk of bodily injury, electric shock, fire, and damage to the equipment,
observe the following precautions.
ELECTRICAL SAFETY
This product is intended for use when supplied with power from the designated
battery or power supply unit. Other usage may be dangerous and will invalidate any
approval given to this product.
SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATION
CAUTION: Connecting to an improperly grounded equipment can result in an electric
shock to your device.
This product is equipped with a USB cable for connecting the product to a desktop
or notebook computer. Be sure your computer is properly grounded (earthed) before
connecting the product to the computer. The power supply cord of a desktop or
notebook computer has an equipment-grounding conductor and a grounding plug.
The plug must be plugged into an appropriate outlet which is properly installed and
grounded in accordance with all local codes and ordinances.
SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT
• Use the correct external power source
A product should be operated only from the type of power source indicated
on the electrical ratings label. If you are not sure of the type of power source
required, consult your authorized service provider or local power company. For a
product that operates from battery power or other sources, refer to the operating
instructions that are included with the product.
5
• Handle battery packs carefully
This product contains a Li-ion battery. There is a risk of fire and burns if the battery
pack is handled improperly. Do not attempt to open or service the battery pack.
Do not disassemble, crush, puncture, short external contacts or circuits, dispose of
in fire or water, or expose a battery pack to temperatures higher than 60˚C (140˚F).
WARNING: Danger of explosion if battery is incorrectly replaced. To
reduce risk of fire or burns, do not disassemble, crush, puncture, short
external contacts, expose to temperature above 60° C (140° F), or
dispose of in fire or water. Replace only with specified batteries. Recycle
or dispose of used batteries according to the local regulations or
reference guide supplied with your product.
• Take extra precautions
• Keep the battery or device dry and away from water or any liquid as it may
cause a short circuit.
• Keep metal objects away so they don’t come in contact with the battery or
its connectors as it may lead to short circuit during operation.
• Do not use a battery that appears damaged, deformed, or discolored, or the
one that has any rust on its casing, overheats, or emits a foul odor.
• Always keep the battery out of the reach of babies and small children, to
avoid swallowing of the battery. Consult the doctor immediately if the
battery is swallowed.
If the battery leaks:
• Do not allow the leaking fluid to come in contact with skin or clothing. If
already in contact, flush the affected area immediately with clean water and
seek medical advice.
• Do not allow the leaking fluid to come in contact with eyes. If already in
contact, DO NOT rub; rinse with clean water immediately and seek medical
advice.
• Take extra precautions to keep a leaking battery away from fire as there is a
danger of ignition or explosion.
• Communicate the appropriate steps immediately in case a hazard occurs.
6
SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT
Keep this product away from excessive moisture and extreme temperatures. Do not
leave the product or its battery inside a vehicle or in places where the temperature
may exceed 60°C (140°F), such as on a car dashboard, window sill, or behind a glass
that is exposed to direct sunlight or strong ultraviolet light for extended periods of
time. This may damage the product, overheat the battery, or pose a risk to the vehicle.
PREVENTION OF HEARING LOSS
CAUTION: Permanent hearing loss may occur if earphones or headphones are used at
high volume for prolonged periods of time.
SAFETY IN AIRCRAFT
Due to the possible interference caused by this product to an aircraft’s navigation
system and its communications network, using this device’s phone function on board
an airplane is against the law in most countries. If you want to use this device when on
board an aircraft, remember to turn off the phone by switching to Flight Mode.
ENVIRONMENT RESTRICTIONS
Do not use this product in gas stations, fuel depots, chemical plants or where blasting
operations are in progress, or in potentially explosive atmospheres such as fuelling
areas, fuel storehouses, below deck on boats, fuel or chemical transfer or storage
facilities, and areas where the air contains chemicals or particles, such as grain, dust, or
metal powders. Please be aware that sparks in such areas could cause an explosion or
fire resulting in bodily injury or even death.
EXPLOSIVE ATMOSPHERES
When in any area with a potentially explosive atmosphere or where flammable
materials exist, the product should be turned off and the user should obey all signs
and instructions. Sparks in such areas could cause an explosion or fire resulting in
bodily injury or even death. Users are advised not to use the equipment at refueling
points such as service or gas stations, and are reminded of the need to observe
restrictions on the use of radio equipment in fuel depots, chemical plants, or where
blasting operations are in progress. Areas with a potentially explosive atmosphere
are often, but not always, clearly marked. These include fueling areas, below deck on
boats, fuel or chemical transfer or storage facilities, and areas where the air contains
chemicals or particles, such as grain, dust, or metal powders.
ROAD SAFETY
Vehicle drivers in motion are not permitted to use telephony services with handheld
devices, except in the case of emergency. In some countries, using hands-free devices
as an alternative is allowed.
7
SAFETY PRECAUTIONS FOR RF EXPOSURE
• Avoid using your device near metal structures (for example, the steel frame of a
building).
• Avoid using your device near strong electromagnetic sources, such as microwave
ovens, sound speakers, TV and radio.
• Use only original manufacturer-approved accessories, or accessories that do not
contain any metal.
• Use of non-original manufacturer-approved accessories may violate your local RF
exposure guidelines and should be avoided.
INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS
This product may cause medical equipment to malfunction. The use of this device is
forbidden in most hospitals and medical clinics.
If you use any other personal medical device, consult the manufacturer of your device
to determine if it is adequately shielded from external RF energy. Your physician may
be able to assist you in obtaining this information.
Turn the phone OFF in health care facilities when any regulations posted in these areas
instruct you to do so. Hospitals or health care facilities may be using equipment that
could be sensitive to external RF energy.
HEARING AIDS
Some digital wireless phones may interfere with some hearing aids. In the event of
such interference, you may want to consult your service provider, or call the customer
service line to discuss alternatives.
NONIONIZING RADIATION
Your device has an internal antenna. This product should be operated in its normal-use
position to ensure the radiative performance and safety of the interference. As with
other mobile radio transmitting equipment, users are advised that for satisfactory
operation of the equipment and for the safety of personnel, it is recommended that no
part of the human body be allowed to come too close to the antenna during operation
of the equipment.
Use only the supplied integral antenna. Use of unauthorized or modified antennas may
impair call quality and damage the phone, causing loss of performance and SAR levels
exceeding the recommended limits as well as result in non-compliance with local
regulatory requirements in your country.
8
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Internal
antenna
location
To assure optimal phone performance
and ensure human exposure to RF energy
is within the guidelines set forth in the
relevant standards, always use your device
only in its normal-use position. Do not touch
or hold the antenna area unnecessarily
when placing or receiving a phone call.
Contact with the antenna area may impair
call quality and cause your device to operate
at a higher power level than needed.
Avoiding contact with the antenna area
when the phone is IN USE optimizes the
antenna performance and the battery life.
General Precautions
• Avoid applying excessive pressure to the device
Do not put heavy objects or apply excessive pressure on the device to prevent
damaging the device or distorting the touch screen display. Also avoid carrying the
device inside your pocket for extensive lengths of time.
• Heed service markings
Except as explained elsewhere in the Operating or Service documentation, do
not service any product yourself. Service needed on components inside these
compartments should be done by an authorized service technician or provider.
• Damage requiring service
Unplug the product from the electrical outlet and refer servicing to an authorized
service technician or provider under the following conditions:
• Liquid has been spilled or an object has fallen into the product.
• The product has been exposed to rain or water.
• The product has been dropped or damaged.
• There are noticeable signs of overheating.
• The product does not operate normally when you follow the operating
instructions.
• Avoid hot areas
The product should be placed away from heat sources such as radiators, heat
registers, stoves, or other products (including amplifiers) that produce heat.
9
• Avoid wet areas
Never use the product in a wet location.
• Avoid using your device after a dramatic change in temperature
When you move your device between environments with very different temperature
and/or humidity ranges, condensation may form on or within the device. To avoid
damaging the device, allow sufficient time for the moisture to evaporate before
using the device.
NOTE: When taking the device from low-temperature conditions into a
warmer environment or from high-temperature conditions into a cooler
environment, allow the device to acclimate to room temperature before
turning on power.
• Avoid pushing objects into product
Never push objects of any kind into cabinet slots or other openings in the product.
Slots and openings are provided for ventilation. These openings must not be blocked
or covered.
• Mounting accessories
Do not use the product on an unstable table, cart, stand, tripod, or bracket. Any
mounting of the product should follow the manufacturer’s instructions, and should
use a mounting accessory recommended by the manufacturer.
• Avoid unstable mounting
Do not place the product with an unstable base.
• Use product with approved equipment
This product should be used only with personal computers and options identified as
suitable for use with your equipment.
• Adjust the volume
Turn down the volume before using headphones or other audio devices.
• Cleaning
Unplug the product from the wall outlet before cleaning. Do not use liquid cleaners
or aerosol cleaners. Use a damp cloth for cleaning, but NEVER use water to clean the
LCD screen.
10
Contents
Chapter 1 Getting Started 15
1.1 Getting to Know Your Device and Accessories ..................................16
1.2 Installing the SIM Card, Battery, and Storage Card ..........................20
1.3 Starting Up ..........................................................................................23
1.4 The Today Screen .................................................................................25
1.5 The Start Menu ....................................................................................26
1.6 Quick Menu ..........................................................................................26
1.7 HTC Home ............................................................................................27
1.8 TouchFLO™ ............................................................................................32
1.9 Programs ..............................................................................................38
1.10 Settings ...............................................................................................41
1.11 Status Icons ........................................................................................45
Chapter 2 Entering and Searching Information 47
2.1 Entering Information ...........................................................................48
2.2 Using the On-screen Keyboard ...........................................................49
2.3 Using the Touch Keyboard ..................................................................49
2.4 Using the Touch Keypad ......................................................................52
2.5 Using the Symbol Pad ..........................................................................53
2.6 Using Letter Recognizer ......................................................................54
2.7 Using Block Recognizer .......................................................................54
2.8 Using Transcriber .................................................................................55
2.9 Searching Information ........................................................................56
Chapter 3 Using Phone Features 57
3.1 Using the Phone ...................................................................................58
3.2 Making a Call ........................................................................................60
3.3 Receiving a Call ....................................................................................63
3.4 Smart Dialing .......................................................................................64
11
3.5 Additional Dialing Information ..........................................................67
3.6 Setting Up Bluetooth SIM Access for Car Kit Phones ........................67
Chapter 4 Setting Up Your Device 69
4.1 Basic Settings .......................................................................................70
4.2 Personalizing the Today Screen ..........................................................73
4.3 Protecting Your Device ........................................................................76
Chapter 5 Synchronizing Information With Your Computer 79
5.1 About Synchronization .......................................................................80
5.2 Setting Up Windows Mobile® Device Center on Windows Vista™ ....81
5.3 Setting Up ActiveSync® on Windows XP® ..........................................83
5.4 Synchronizing With Your Computer ...................................................84
5.5 Synchronizing via Bluetooth ..............................................................85
5.6 Synchronizing Music and Video .........................................................86
Chapter 6 Organizing Contacts, Appointments, Tasks, and Other
Information 87
6.1 Contacts ................................................................................................88
6.2 SIM Manager ........................................................................................92
6.3 Calendar ...............................................................................................94
6.4 Tasks ......................................................................................................97
6.5 Notes .....................................................................................................99
6.6 Voice Recorder ....................................................................................101
Chapter 7 Exchanging Messages 103
7.1 Messaging ..........................................................................................104
7.2 Text Messages ....................................................................................106
7.3 MMS ....................................................................................................109
7.4 Types of E-mail Accounts ...................................................................113
7.5 E-mail Setup Wizard ...........................................................................113
7.6 Using E-mail ........................................................................................116
12
Chapter 8 Working With Company E-mails and Meeting
Appointments 123
8.1 Synchronizing Your Device with the Exchange Server ...................124
8.2 Working With Company E-mails .......................................................125
8.3 Managing Meeting Requests ...........................................................129
8.4 Finding Contacts in the Company Directory ...................................131
Chapter 9 Working With Documents and Files 133
9.1 Microsoft® Office Mobile ...................................................................134
9.2 Adobe® Reader® LE ............................................................................135
9.3 Copying and Managing Files .............................................................136
9.4 ZIP .......................................................................................................137
9.5 Backing Up Data ................................................................................138
Chapter 10 Getting Connected 141
10.1 Comm Manager ................................................................................142
10.2 Ways of Connecting to the Internet ................................................143
10.3 Wi-Fi ..................................................................................................143
10.4 GPRS ..................................................................................................146
10.5 Dial-up ..............................................................................................147
10.6 Starting a Data Connection .............................................................147
10.7 Internet Explorer® Mobile ...............................................................148
10.8 Windows Live™ .................................................................................150
10.9 Using Your Device as a Modem (Internet Sharing) .........................154
10.10 Bluetooth .......................................................................................156
Chapter 11 Experiencing Multimedia 163
11.1 Camera ..............................................................................................164
11.2 Camera Album .................................................................................174
11.3 Pictures & Videos .............................................................................178
11.4 Windows Media® Player Mobile ......................................................180
11.5 Streaming Media .............................................................................185
11.6 Audio Manager ................................................................................187
13
Chapter 12 Managing Your Device 191
12.1 Adding and Removing Programs ...................................................192
12.2 Using Task Manager .........................................................................192
12.3 Resetting Your Device ......................................................................194
12.4 Managing Memory ..........................................................................196
12.5 Windows Update ..............................................................................197
12.6 Battery Saving Tips ..........................................................................198
Chapter 13 Using Other Applications 199
13.1 Voice Speed Dial ..............................................................................200
13.2 Java ...................................................................................................202
13.3 Spb GPRS Monitor ...........................................................................204
Appendix 207
A.1 Specifications .....................................................................................208
A.2 Regulatory Notices ............................................................................211
Index 215
14
Chapter 1
Getting Started
1.1 Getting to Know Your Device
and Accessories
1.2 Installing the SIM Card, Battery,
and Storage Card
1.3 Starting Up
1.4 The Today Screen
1.5 The Start Menu
1.6 Quick Menu
1.7 HTC Home
1.8 TouchFLO™
1.9 Programs
1.10 Settings
1.11 Status Icons
16 Getting Started
1.1 Getting to Know Your Device and Accessories
Top panel
POWER
Press to turn off the display temporarily. To turn off the power, press and hold for
about 5 seconds. For more information, see “Starting Up” in this chapter.
Left panel
Volume Slider
• Slide up or down
to adjust the
speaker volume.
• During a call, slide
up or down to
adjust the earpiece
volume.
Lanyard/
Strap holder
Right panel
CAMERA
Press to launch the
Camera. See Chapter
11 for details.
Stylus
Getting Started 17
Front panel
Notification LEDs
* See description below.
Earpiece
Listen to a phone
call from here.
Touch Screen
TALK
Press to answer
an incoming call
or dial a number.
NAVIGATION Control/ENTER
Press this multi-directional control up, down,
left, or right to move through menus and
program instructions; carry out the selection
by pressing the center button.
END
Press to end a call
or to return to the
Today screen.
* Right LED: Shows Green and Amber lights for GSM/GPRS/EDGE standby, message,
and network status as well as for notification and battery charging status.
Left LED: Shows a flashing Blue light when the Bluetooth system is powered up
and ready to transmit Bluetooth radio signal, or a flashing Green light for
Wi-Fi status. When both Bluetooth and Wi-Fi are enabled, their lights flash
alternately.
18 Getting Started
Back panel
Speaker
2 Megapixel
Camera
See Chapter 11
for details.
Back Cover
Slide the back cover
upward to remove it.
Self-portrait Mirror
• Use it when taking self-
portrait shots.
Bottom panel
Sync Connector/Earphone Jack
Connect the supplied USB cable to
synchronize information or plug in the
AC adapter to recharge the battery. You
can also connect the supplied USB stereo
headset for hands-free conversation or
for listening to audio media.
Microphone
RESET
With the stylus, press
the RESET button to
soft-reset your device.
Getting Started 19
Accessories
2
1 3
4
5
No. Accessory Function
1 AC adapter Recharges the battery.
2 USB Sync cable Connects your device to a PC and synchronizes data.
3 Stereo headset Provides a volume control slider and a Send/End
button. Press the Send/End button to pick up a call or
put a call on hold; press and hold the button to end
the call.
4 Pouch Acts as a protective carrying case for your device.
5 microSD™ card Provides 1 GB of storage space.
20 Getting Started
1.2 Installing the SIM Card, Battery, and
Storage Card
Always turn off your device before installing or removing the SIM card or
battery.
The SIM card contains your phone number, service details, and phonebook/
message memory. Your device supports both 1.8V and 3V SIM cards. Some
legacy SIM cards will not function with your device. You should consult with
your service provider for a replacement SIM card. There may be fees for this
service.
Your device contains a rechargeable Li-ion battery. It is designed to use
only manufacturer-specified original batteries and accessories. Battery
performance depends on many factors, including network configuration,
signal strength, the temperature of the environment in which you operate
your device, the features and/or settings you select and use, items attached
to connecting ports, and your voice, data, and other program usage
patterns.
Battery life estimates (approximations):
• Standby time: Up to 200 hours for GSM.
• Talk time: Up to 5 hours for GSM.
• Media playback time: Up to 8 hours for WMV;
Up to 12 hours for WMA.
Warning! To reduce risk of fire or burns:
• Do not attempt to open, disassemble, or service the battery pack.
• Do not crush, puncture, short external contacts, or dispose of in fire
or water.
• Do not expose to temperatures above 60oC (140oF).
• Replace only with the battery pack designated for this product.
• Recycle or dispose of used battery as stipulated by local regulation.
Getting Started 21
To remove the back cover
Before installing the SIM card, battery, or storage card, you have to remove
the back cover.
1. Make sure your device is turned off.
2. Slide the back cover upward as shown in the following illustration.
To install the SIM card and microSD card
1. Use your thumb or finger to pry open the cover that houses the SIM
and storage card slots. To open the slot cover easier, pry it open from
both ends.
2. Flip your device so that the touch screen faces upward.
3. Hold open the slot cover with one hand.
Slot cover
22 Getting Started
4. The lower slot is the SIM
card slot.
Insert the SIM card with
its gold contacts facing
down and its cut-off corner
facing toward the inside of
the slot.
5. The upper slot is the
storage card slot.
Insert the microSD card
into the storage card slot
with the gold contacts
facing down.
6. Close the slot cover.
Note To remove the SIM card or storage card, press the card to pop it out of
the slot.
To install the battery
1. Install the battery by
inserting it with its exposed
copper part aligned with the
protruding copper conductor
on the upper right side of the
battery compartment. Insert
the right side of the battery
first, then gently push the
battery into place.
2. Replace the back cover.
To remove the battery
1. Make sure your device is turned off.
2. Remove the back cover.
3. To remove the battery, lift it up from the lower-left end of the battery.
Getting Started 23
1.3 Starting Up
After inserting your SIM card and battery, you can now power on and start
using your device.
Turn your device on and off
To turn on the power
• Press and hold the POWER button for a few seconds.
When you turn on your device for the first time, a Quick Start Wizard
will guide you through the calibration process and the setup of
regional settings, date and time, and password. For more information
about touch screen calibration, see “Calibrate the device”.
To turn off the power
• Press and hold the POWER button for a few seconds.
A message will then be displayed, prompting you whether or not to
turn off the device completely.
Charge the battery
New batteries are shipped partially charged. Before you start using your
device, it is recommended that you charge the battery. Some batteries
perform best after several full charge/discharge cycles. You can charge the
battery in two ways:
•
Charging the device’s battery by connecting the power adapter.
• Connecting your device to a PC via the provided USB Sync cable.
Note Only the AC adapter and USB cable provided with your device should be
used to charge the device.
Charging is indicated by a solid amber light on the left LED indicator.
As the battery is being charged while the device’s power is on, a charging
icon ( ) will be shown on the title bar of the Today screen. After the
battery has been fully charged, the left LED becomes green and a full
battery icon ( ) appears on the Today screen’s title bar.
Warning! • Do not remove the battery from the device while you are charging it
using the AC or car adapter.
• As a safety precaution, the battery stops charging when it overheats.
24 Getting Started
Calibrate the device
Calibrating the touch screen involves tapping the center of a cross with the
stylus as the cross moves around the screen. This process ensures that when
you tap the screen with your stylus, the tapped item is activated.
If your device does not accurately respond to screen taps, follow these steps
to re-calibrate it:
1. Tap Start > Settings > System tab > Screen.
2. On the General tab, tap Align Screen, then follow the on-screen
instructions to complete the calibration.
Manage screen settings
The device’s display has the following orientation modes: Portrait and
Landscape. To change the orientation, tap Start > Settings > System tab >
Screen, and select the orientation you want.
Tip To quickly change the screen orientation, you can also tap the Rotate Screen
icon in HTC Home’s Launcher. See “HTC Home” later in this chapter for details.
To smooth the edges of screen fonts for many programs, on the ClearType
tab, select the Enable ClearType check box.
To increase the readability or to see more content on the screen, on the
Text Size tab, adjust the text size by moving the slider.
Switch your device to Sleep mode
Quickly pressing the POWER button turns off the display temporarily and
switches your device to Sleep mode. Sleep mode suspends your device to a
low power state while the display is off in order to save battery power.
Your device also automatically goes into Sleep mode when you leave the
device idle after a certain amount of time.
To specify the timeout period before your device goes into Sleep mode
1. Tap Start > Settings > System tab > Power > Advanced tab.
2. Under On battery power, make sure the Turn off device if not used
for check box is selected.
3. Select the battery timeout period, then tap OK.
Getting Started 25
You will still be able to receive messages and calls while your device is in
Sleep mode. Pressing the POWER button again or new incoming calls/
messages will wake up your device.
1.4 The Today Screen
The Today screen displays important information, such as upcoming
appointments and status indicators. You can touch or tap a section on the
screen to open the associated program.
Your upcoming
appointment
Open Start Menu
Notification
Signal strength
Adjust volume
Battery status
HTC Home
(See “HTC Home”
in this chapter
for details)
Open Quick Menu
(See “Quick Menu” in
this chapter for details)
Connection status
A subscription-based
service available
exclusively from Rogers
Communications Inc.
Check Rogers web site
for details.
• To access the Today screen, tap Start > Today.
• To customize the Today screen display, including the background
image, tap Start > Settings > Personal tab > Today.
For more information about customizing the Today screen, see Chapter 4.
26 Getting Started
1.5 The Start Menu
The Start menu, located at the top left corner of the Today screen, displays a
list of programs. You can start a program by scrolling through the programs
list and then pressing ENTER, or by tapping a program with the stylus.
View Help information for the
current screen.
View and change settings.
Access more programs.
Open a recently-used program.
Open a program.
(The items displayed in the
Start menu can be customized
by tapping Start > Settings >
Personal tab > Menus).
Switch to the Today screen.
Tip By default, the Start menu is displayed in a large size to make it easier for you
to select menu items by simply touching them with your finger. To display
the Start menu in its normal size, tap Start > Settings > Personal tab >
Large Start Menu then clear the Enable large Start menu check box.
1.6 Quick Menu
The Quick Menu, located at the top right corner of the Today screen, shows
the currently running programs. You can quickly switch between running
programs, stop programs, and see how much program memory is being
used.
Getting Started 27
Tap this button to open
the Quick Menu.
• To switch to a running
program, tap the
program name.
• To stop running a
program, tap .
Customize how programs
are closed. (See “Using Task
Manager” in Chapter 12.)
Stop all
currently
running
programs.
Shows the total program
memory usage (in
percentage). Tap to open
Memory settings.
1.7 HTC Home
HTC Home™ is a Today screen plug-in that gives you up-to-date local
information at a glance, such as time, day and weather information, and
shows new messages and missed calls. It also has a customizable launcher
where you can add your favorite applications for one-touch access and a
Profile selector where you can quickly change the profile or ring tone of
your device.
HTC Home has four components: Home, Weather, Launcher and Sound.
At the bottom of HTC Home, there is a toolbar that allows you to switch
between these components.
HTC Home
Toolbar
Home Weather Launcher Sounds
28 Getting Started
To switch between the different components of HTC Home
Do any of the following:
• Touch the tabs in the toolbar using your finger.
• Tap the tabs in the toolbar using the stylus.
• Use the NAVIGATION Control. If the toolbar is not selected, press
NAVIGATION up/down first to select the toolbar. Press NAVIGATION
left/right to select a tab and then press ENTER.
Home
Home displays the current day, date and local time. When you have new
incoming messages and calls, it shows you the number of new e-mails,
SMS/MMS messages, and missed calls. If you have set up the alarm, it also
shows the Alarm icon.
Number of new e-mails.
Touch this icon to view
your e-mails.
Number of new SMS/MMS messages.
Touch this icon to view your SMS and MMS messages.
Alarm icon
Number of missed
calls. Touch this
icon to view the
Call History.
Time display.
Touch this display area
when you want to change
the date or time, or to
enable the alarm.
Date
Weather
Weather shows you the current weather as well as weather information of
the next four days of the week. The first time you use this feature, you need
to select your city first to get the weather information of your city.
To select your city
1. Select the Weather tab ( ).
2. Touch the area that shows Select your city here.
3. On the Select City screen, browse through the list of cities and choose
your city.
Getting Started 29
Tip You can also perform a search. Enter the name of your city or country
and then tap .
4. After selecting the desired city, tap Select.
2
1
3
4
To view weather information
After selecting your city, your device automatically connects to the Internet
via GPRS/EDGE and downloads weather information of the current day and
the next four days of the week. The current temperature, the highest and
lowest temperatures, and a visual indicator of the climate (showing if it’s a
cloudy or rainy day, etc.) will be displayed in the Weather tab.
Current day’s weather
Tap this area to view
weather information of the
next four days of the week.
Tap this area
if you want to
select another
city.
Shows the time or days that have
passed since the last download
of weather information. Tap this
item to download the latest
weather data.
30 Getting Started
Weather for the next 4 days
Tap this area
to return to
the current
day’s weather.
Tip You can also use the Wi-Fi connection of your device to download weather
data. For more information about using Wi-Fi, see Chapter 10.
Note If you have not connected to the Internet and downloaded weather
information for five days, the following error message will be displayed:
"Unable to retrieve data for selected city. Select here to retry." Use GPRS/
EDGE or Wi-Fi to connect your device to the Internet, then touch the area
that shows the error message to download weather data.
To customize weather settings
1. Touch the area that shows the city name.
2. On the Select City screen, select Menu > Weather Options.
3. You can enable or disable the following options:
• Download weather data
automatically. When this check
box is selected, weather information
will automatically be downloaded
from the AccuWeather Web site
whenever you select the Weather
tab, if the data has not been updated
within the last three hours. Weather
data will also be downloaded every
time an ActiveSync connection
occurs (through over-the-air or USB
connection).
Clear this check box if you prefer
to manually download weather
information.
Getting Started 31
• Download when roaming. Select this check box only if want to
allow automatic download of weather data when you’re roaming.
This may incur additional costs.
• Temperature Scale. Choose whether to display temperature in
Celsius or Fahrenheit.
Tip To check for more detailed weather information on the AccuWeather Web
site, select Menu > About Weather on the Select City screen and then touch
the link that shows AccuWeather.com. Internet Explorer Mobile then opens
and brings you to the AccuWeather Web site.
Launcher
Launcher allows you to add quick shortcuts to your favorite programs and
settings for one-touch access. Quick settings such as Adjust Backlight,
Rotate Screen and Lock Device, and a few program shortcuts are added by
default. They can be replaced with your preferred settings and programs.
Remove shortcuts
Touch a quick
shortcut to open
the associated
program or apply
the associated
setting.
Touch an empty slot to add
a shortcut to a setting or
your favorite program.
Touch a shortcut to remove it.
Return
Note To replace a shortcut, you need to delete it first and then add a shortcut to
your favorite program or setting.
32 Getting Started
Sound
Sound provides a selection of profiles, each preconfigured with a different
volume setting. It also lets you quickly change the ring tone of your device.
Tap a button to select a
profile (from left to right):
Normal, Silent, Vibrate,
Automatic
Tap to open the
phone sound
settings where
you can select
the ring tone..
Tap to select the Automatic profile. If Automatic is selected, the device
will vibrate during a scheduled event in your calendar; when there is no
scheduled event in your calendar, the device will use the Normal profile
settings.
Tip For information about manually adjusting the device volume, see Chapter 3.
1.8 TouchFLO™
TouchFLO™ is a special feature that gives you better touch panel
experience on your device. With TouchFLO, you can simply use your finger
to scroll and pan the screen.
TouchFLO also features the Touch Cube where you can launch messaging
programs, Internet Explorer® Mobile, and more. You can also add your
favorite contacts, play music, and access your pictures and videos.
Note Touch Cube is displayed in portrait view only. To be able to open Touch Cube,
make sure your display is set to portrait mode.
Touch Cube
To open the Touch Cube
• Slide your finger upward, starting from the bottom of the touch
screen where it shows a logo image.
Getting Started 33
To close the Touch Cube
• To close the Touch Cube and return to the screen prior to opening the
Touch Cube, slide your finger downward on the touch screen.
Opening the Touch Cube Closing the Touch Cube
To navigate the Touch Cube
The Touch Cube is a three-dimensional, cubic user interface. To flip the
interface from one side to another, slide your finger left or right on the
touch screen.
Flipping left Flipping right
34 Getting Started
Touch Cube screens
There are three sides to the Touch Cube interface:
• On the first side of the interface, you can add up to nine favorite
contacts. If you make calls to certain people frequently, you can add
them as favorite contacts for quicker access.
Select an empty slot
to add a favorite
contact. If the
contact has several
phone numbers,
select the number
to call when you tap
the favorite contact.
Open Call History.
(See Chapter 3 for details.)
Tap to call the number associated
with the favorite contact.
Open the Phone
program.
(See Chapter 3
for details.)
Delete favorite
contacts.
Open Contacts.
(See Chapter 6 for details)
When you add a
favorite contact
and there is no
photo associated
to that contact, the
contact’s first name
(or last name) will
be displayed.
Select a favorite
contact to remove it.
Return to your
list of favorite
contacts.
Note You should already have contacts with phone numbers stored on your
device or SIM card before you can add them as favorite contacts.
Getting Started 35
For more information about creating contacts, see Chapter 6.
For more information about synchronizing contacts and other
information between your device and PC, see Chapter 5.
For information about synchronizing your device with the Exchange
Server, see Chapter 8.
• The second side of the interface
provides quick shortcuts to your
e-mail messages, text and MMS
messages, the Internet, and
other applications.
Simply touch the icons
on the screen to open the
corresponding program.
• On the third side of the interface, you can play back music and access
the images and video files on your device.
Touch this icon to open Audio Manager and
play back music files (For more information
about using Audio Manager, see Chapter 11.)
Touch these buttons
to control music
playback.
From left to right:
Backward, Play/
Pause, Forward
While playback is in
progress in Audio
Manager, return to this
screen. You will then
see playback controls
and the music title,
artist, and remaining
playback time of the
current music.
Open Camera Album
to browse through
photos on your device
or storage card. (See
Chapter 11 for details.) Open Camera Album to browse through
video clips on your device or storage card.
(See Chapter 11 for details.)
36 Getting Started
Finger scrolling and finger panning
With TouchFLO, you can use finger scrolling and finger panning when
viewing content that cannot be fit entirely on the screen, such as Web
pages, documents, and messages. Finger scrolling can also be used to scroll
up and down lists such as the contacts list, file list, message list, calendar
appointments list, and more.
Note Finger scrolling and panning works in both portrait and landscape modes.
To use finger scrolling
• Flick or slide your finger downward to scroll up the screen.
• Flick or slide your finger upward to scroll down the screen.
When finger
scrolling up and
down, flick or
slide anywhere
within this area.
• To scroll towards the left, flick or slide your finger to the right.
• To scroll towards the right, flick or slide your finger to the left.
• When you flick with your finger to scroll continuously, you can wait for
the scrolling to stop, or you can stop the scrolling anytime by pressing
your finger on the touch screen.
Note Scrollbars shown on the screen indicate that there are more content that
cannot be fit on the screen. You can finger-scroll up and down only when
there's a vertical scrollbar shown on the screen. Likewise, you can finger-
scroll left and right only when there's a horizontal scrollbar.
For more information about using finger scrolling in Contacts, Messaging
and Internet Explorer® Mobile, see Chapters 6, 7 and 10.
Getting Started 37
To use finger panning
• To pan downward, touch and hold on the touch screen then drag
your finger upward.
• To pan upward, touch and hold on the touch screen then drag your
finger downward.
• To pan towards the right, touch and hold on the touch screen then
drag your finger to the left.
• To pan towards the left, touch and hold on the touch screen then
drag your finger to the right.
• You can also pan diagonally.
Note Scrollbars shown on the screen indicate that there are more content that
cannot be fit on the screen. You can use finger panning only when there are
scrollbars shown on the screen.
To continuously pan
1. Drag your finger towards the boundary and hold. The Web page,
document, or message that you are viewing then continuously pans.
Left and right boundaries
Top and
bottom
boundaries
2. Release your finger to stop panning.
38 Getting Started
TouchFLO settings
You can enable or mute the finger scrolling and panning sound. Tap Start >
Settings > System tab > TouchFLO then select or clear the Enable sound
when finger scrolling and panning check box.
1.9 Programs
The following are programs that are preinstalled on your device.
Programs in the Start Menu
Icon Description
Office Mobile Use the complete suite of Microsoft® Office applications
for your mobile device.
Excel Mobile Create new workbooks or view and edit
Microsoft® Office Excel® workbooks.
PowerPoint Mobile View Microsoft® Office PowerPoint® slides
and presentations.
Word Mobile Create, view, and edit Microsoft® Office Word
documents.
Calendar Keep track of your appointments and create meeting
requests.
Contacts Keep track of your friends and colleagues.
Internet Explorer Mobile Browse Web and WAP sites as well as
download new programs and files from the Internet.
Messaging Send and receive e-mail, MMS, and text messages.
Phone Make and receive calls, switch between calls, and set up
conference calling.
Help See Help topics for the current screen or program.
Getting Started 39
Programs screen
Icon Description
Games Play two pre-installed games: Bubble Breaker and Solitaire.
ActiveSync Synchronize information between your device and a PC or
the Exchange Server.
Adobe Reader LE View PDF (Portable Document Format) files on your
device.
Audio Manager Browse and play back music files.
Bluetooth Explorer Search for other Bluetooth devices that have file
sharing enabled and access their Bluetooth shared folder.
Calculator Perform basic arithmetic and calculations, such as addition,
subtraction, multiplication, and division.
Camera Take photos or shoots video clips with accompanying audio.
Camera Album Browse and view photos that you captured using the
device's camera.
Comm Manager Manage your device’s connections (including Wi-Fi,
GPRS/EDGE, and Bluetooth), turn the phone on or off, and enable or
disable the Direct Push function.
DoMore Connect to the Rogers Wireless web site where you can
download additional tools that let you do more with your device.
File Explorer Organize and manage files on your device.
Internet Sharing Connect your computer to the Internet using your
device's data connection.
Spb GPRS Monitor You will find this program in the provided CD. You
can install and use this program to measure the amount of data transfers
that you have made via the GPRS or GSM network connection, and
calculate network usage costs. See Chapter 13 for details.
Java Download and install Java applications, such as games and tools,
on your device.
40 Getting Started
Icon Description
Messenger Use this mobile version of Windows Live Messenger to send
and receive instant messages on your device.
Notes Create handwritten or typed notes, drawings, and voice
recordings.
Pictures & Videos View, organize, and sort pictures, animated GIFs, and
video files on your device or a storage card.
SAPSettings Enable Bluetooth Remote SIM access on your device.
Search Search contacts, data, and other information on your device.
SIM Manager Manage the contacts that are stored on your SIM card.
You can also use this program to copy SIM contents to Contacts on your
device.
Sprite Backup You will find this program in the Application CD. You can
install and use this program to back up your data and files. See Chapter
9 for details.
STK (SIM Tool Kit) Service Access information and other services
offered by your wireless service provider.
Streaming Media Stream live or on-demand video.
Tasks Keep track of your tasks.
Voice Recorder Record your voice, play it back, then send it via e-mail,
MMS or beaming. You can also set the recorded voice as your ring tone.
Voice Speed Dial Record voice tags so that you can dial a phone
number or launch programs simply by speaking a word.
Windows Live Use this mobile version of Windows Live™ to find
information on the Web. It also lets you sign into your Windows Live
account so that you can access your Live Mail messages and send/receive
instant messages in Live Messenger.
Windows Media Player Mobile Play back audio and video files.
ZIP Save memory and free up storage space on your device by
compressing files in the conventional ZIP format.
Getting Started 41
1.10 Settings
You can adjust the device settings to suit the way you work. To see all
available settings, tap Start > Settings, then tap the Personal, System, and
Connections tabs located at the bottom of the screen.
Personal tab
Icon Description
Buttons Assign a program or function to a hardware button.
Input Set options for each of the input methods.
Large Start Menu Change the display size of the Start menu.
Lock Set a password for your device.
Menus Set what programs will appear in the Start menu.
Owner Information Enter your personal information on your device.
Phone Customize phone settings such as ring tone, set a PIN number for
your SIM card, and more.
Sounds & Notifications Enable sounds for events, notifications, and
more, and set the type of notification for different events.
Today Customize the appearance and the information to be displayed
on the Today screen.
Voice Speed Dial Create voice tags for voice dialing contacts and SIM
contacts as well as for launching programs.
42 Getting Started
System tab
Icon Description
About This is where you can see basic information such as the Windows
Mobile® version and type of processor used on your device. You can also
specify a name for your device.
Backlight Set the backlight timeout and adjust brightness.
Certificates See information about certificates that are installed on your
device.
Clear Storage Tap this icon only when you need to remove all your
data and files from the memory and reset your device to factory default
settings.
Clock & Alarms Set the device clock to the date and time of your locale
or to a visiting time zone when you’re traveling. Alarms can also be set at
specified days and times of a week.
Device Information See information about the firmware version,
hardware, identity, and the duration of calls made on your device.
Encryption Allow files on your storage card to be encrypted. Encrypted
files will be readable only on your device.
Error Reporting Enable or disable the device's error reporting function.
When this function is enabled and a program error occurs, technical data
about the state of the program and your computer will be logged in a
text file and delivered to Microsoft's technical support if you choose to
send it.
External GPS Set the appropriate GPS communication ports, if required.
You may need to do this when there are programs on your device that
access GPS data or you have connected a GPS receiver to your device.
See Help for details.
Key Lock Lock the buttons on your device except for the POWER button
when the device is in Sleep mode. This ensures you will not switch the
device on by accident and consume unnecessary power.
Long Press End Key Set the behavior when you press and hold the END
key.
Memory Check the device memory allocation status and memory card
information. You can also stop currently running programs.
Getting Started 43
Icon Description
Microphone AGC Adjust the volume of your voice automatically when
you are recording.
Power Check the remaining battery power. You can also set the timeout
for turning off the display (switching device to Sleep mode) to conserve
battery power.
Regional Settings Set the regional configuration to use, including the
format for displaying numbers, currency, date, and time on your device.
Remove Programs Remove programs that you installed on your device.
Screen Change the screen orientation, re-calibrate the screen, and
change the screen text size.
Task Manager Stop running programs, set the Exit button
( ) to end programs immediately when you tap the button, and more.
For more information, see "Task Manager" in Chapter 12.
TouchFLO You can enable or mute the finger scrolling and panning
sound. See "TouchFLO settings" in this chapter for details.
Windows Update Update Windows Mobile® on your device with the
latest updates, security patches or fixes, if they are available.
44 Getting Started
Connections tab
Icon Description
Beam Set your device to receive incoming Bluetooth beams.
Bluetooth Turn Bluetooth on, set your device to visible mode, and scan
for other Bluetooth devices.
Comm Manager Manage your device’s connections (including Wi-Fi,
GPRS/EDGE and Bluetooth), turn the phone on or off, and enable or
disable the Direct Push function.
Connections Set up one or more types of modem connections for your
device, such as phone dial-up, GPRS/EDGE, and more, so that your device
can connect to the Internet or a private local network.
CSD Line Type Set the line type to use when making a circuit switch
data (CSD) connection. Normally, you do not need to change the setting
unless you encounter a problem on establishing a connection.
GPRS Setting Set the GPRS authentication method.
SMS Service Set your device to send SMS text messages via a data
connection, such as GPRS or a circuit-switched connection.
USB to PC Set a USB serial connection between your device and PC
when there are problems connecting ActiveSync.
Wi-Fi Scan for available wireless networks.
Wireless LAN See information about the active wireless network, and
customize Wi-Fi settings.
Getting Started 45
1.11 Status Icons
The following are some of the status icons that you may see on the device.
Icons that appear in this area
GPRS available
EDGE available
Wi-Fi is on, but device not
connected to a wireless
network yet
Connecting to a wireless
network (when arrows are
moving;
Connected to a wireless
network
Synchronizing via Wi-Fi
Connection is active
Connection is not active
Synchronization in progress
Icons that appear in this area
There are more notifications.
Tap the icon to view all
New text messages;
SMS notification of voice mail.
Receiving MMS message
New MMS message received
Sending MMS message
MMS message sent
Cannot send MMS message
New instant message from
Live Messenger
Missed call
Speakerphone on
Roaming
Alarm
Other wireless network(s)
detected
Bluetooth stereo headset
detected
ActiveSync notification
Synchronization error
46 Getting Started
Icons that appear in this area
Vibration mode
Sound on
Sound off
Icons that appear in this area
GPRS connecting
GPRS in use
EDGE connecting
EDGE in use
Maximum signal strength
No signal
Phone is turned off
No phone service.
Searching for phone service
Voice call in progress
Call on hold
Calls are forwarded
Dialing while no SIM card is inserted
No SIM card inserted
Icons that appear in this area
Battery charging
Battery full
Battery very low
Chapter 2
Entering and Searching
Information
2.1 Entering Information
2.2 Using the On-screen Keyboard
2.3 Using the Touch Keyboard
2.4 Using the Touch Keypad
2.5 Using the Symbol Pad
2.6 Using Letter Recognizer
2.7 Using Block Recognizer
2.8 Using Transcriber
2.9 Searching Information
48 Entering and Searching Information
2.1 Entering Information
When you start a program or select a field that requires text or numbers, the
Input Panel icon becomes available on the menu bar.
Tap the Input Selector arrow (that appears next to the Input Panel icon)
to open a menu where you can select a text input method and customize
input options. After selecting a text input method, the corresponding Input
Panel is then displayed and you can use it to enter text. To toggle between
showing and hiding the Input Panel, simply tap the Input Panel icon.
Input Panel
(On-screen
Keyboard)
Input Selector
arrow
Input Panel icon
Icon Input method
On-screen Keyboard
Touch Keyboard
Touch Keypad
Letter Recognizer or Block Recognizer
Transcriber
Note Some text input methods may not be available in certain language versions
of the device.
Entering and Searching Information 49
2.2 Using the On-screen Keyboard
When using Windows Mobile’s standard on-screen Keyboard, you can enter
text by tapping keys on the keyboard that is displayed on the screen.
To enter text using the on-screen Keyboard
1. In a program, tap the Input Selector arrow, and tap Keyboard.
2. Enter text by tapping keys on the on-screen Keyboard.
To enlarge the on-screen Keyboard
1. Tap the Input Selector arrow, then tap Options.
2. In the Input method list, select Keyboard.
3. Tap Large keys.
2.3 Using the Touch Keyboard
The Touch Keyboard is another type of on-screen keyboard which features
20 keys. With its large, touch-friendly keys and enhanced features such as
XT9 predictive input, you can enter text faster and more accurately.
Tap to enter letters
or symbols.
• Tap to enter an
uppercase letter.
• Tap twice to turn
on Caps Lock.
Tap to cycle through the three input
modes: XT9, Multitap, and Numeric.
The keyboard changes to a numeric
keyboard when in Numeric mode.
Tap to open the
Symbol Pad.
Tap to create a
new line.
Tap to delete the
previous character.
Displays the word
candidate list in XT9
mode. Tap a word to
insert it to your text.
Tap the + symbol to
add a word.
50 Entering and Searching Information
To enter text using the Touch Keyboard
1. Start a program that accepts text input, such as Word Mobile.
2. Tap the Input Selector arrow, and tap Touch Keyboard.
3. On the last row of the Touch Keyboard, tap the second key from the
left to cycle through these input modes: XT9, Multitap or Numeric.
See “XT9 mode”, “Multitap mode”, and “Numeric mode” to learn how to
enter text with these modes.
XT9 mode
By default, the Touch Keyboard is set to XT9 mode. XT9 is a predictive text
input mode which displays a word candidate list as you enter the first few
characters so you can just select the word that you want. XT9 can also be
set to predict the next word based on previous phrases or sentences you
have entered.
To enter text using XT9 mode
1. Start entering the first few letters of a word. As you enter each letter,
predicted words will appear above the keyboard.
2. Tap the desired word to immediately insert it to your text.
Note Navigate down the word candidate list if there are more words to
choose from.
3. If the Next Word Prediction setting is enabled, the next predicted
word will appear in gray. If this is the correct word, tap the Enter key
( ) to confirm.
See “To customize XT9 settings for the Touch Keyboard” to find out
how to enable Next Word Prediction and other XT9 settings.
To add a word to the word candidate list
• If the word that you entered is not found in the dictionary, you can
add it to the dictionary by tapping .
To customize XT9 settings for the Touch Keyboard
1. Tap the Input Selector arrow, and tap Options.
2. In the Input Method tab, select Touch Keyboard from the Input
method drop-down list and then tap Options.
3. Tap XT9 Settings.
Entering and Searching Information 51
4. On the XT9 Settings screen, select or clear the following options
according to your preference:
• Spell Correction. Lets you correct typographical errors by
selecting from a list of possible words that reflect the characters of
the keys you have tapped as well as characters of nearby keys.
• Next Word Prediction. Predicts the next word in your text based
on previous phrases you have constructed. As you enter more text,
the software learns your pattern and attempts to predict the word
that you will likely type next.
• Auto-Append. Automatically adds your constructed words that
are not in the dictionary to the predicted word list.
• Auto-Substitution. Automatically inserts an apostrophe when
you type commonly contracted words (e.g. “dont” automatically
becomes “don’t”).
• Word Completion. Lets you select from a list of possible words
based on the keys that you tapped and on the words available in
the dictionary.
• Multitap Word Completion. Lets you select from a list of possible
combinations based on the characters that appear on the keys
that you tapped.
5. Tap Done.
Multitap mode
In Multitap mode ( abc ), enter a character by tapping a key several times
until the desired character is displayed on the screen.
• To enter the first letter that shows on a key, tap the key once. To enter
the second letter, tap twice.
• To enter a punctuation mark, symbol, or number that appears on the
upper right corner of a key, tap and hold the key.
Numeric mode
Use Numeric mode ( 123 ) for fast data entry of numbers such as phone
numbers. Enter numbers by tapping the number keys on the keyboard.
52 Entering and Searching Information
2.4 Using the Touch Keypad
The Touch Keypad is a 12-key on-screen keypad that has a layout similar to
mobile phone keypads, plus some additional keys. The Touch Keypad has
large keys and enhanced input features such as XT9 predictive input, which
makes it faster for you to enter text in your messages and documents.
Tap to enter
letters or symbols.
• Tap to enter an
uppercase letter.
• Tap twice to turn
on Caps Lock.
Tap to cycle through the three input
modes: XT9, Multitap, and Numeric.
The keyboard changes to a numeric
keyboard when in the Numeric mode.
Tap to open the
Symbol Pad.
Tap to create a
new line.
Tap to delete the
previous character.
Displays the word
candidate list in XT9
mode. Tap to insert
a word to your text.
Tap the + symbol to
add a word.
To enter text using the Touch Keypad
1. Start a program that accepts text input, such as Word Mobile.
2. Tap the Input Selector arrow, and tap Touch Keypad.
3. On the last row of the Touch Keypad, tap the second key from the left
to cycle through these input modes: XT9, Multitap or Numeric.
See “XT9 mode”, “Multitap mode”, and “Numeric mode” earlier in this
chapter to learn how to enter text with these modes.
To customize XT9 settings for the Touch Keypad
• Follow the same steps in “To customize XT9 settings for the Touch
Keyboard”. Just be sure to select Touch Keypad in the Input method
tab before tapping Options.
Entering and Searching Information 53
2.5 Using the Symbol Pad
Symbol Pad provides a comprehensive list of common symbols such as
parentheses, braces, currency signs, and more, as well as punctuation
marks and special characters. The Symbol Pad is available in both the Touch
Keyboard and Touch Keypad.
Tap a symbol to insert it to your text.
Tap to display the previous page of symbols.
Tap to display the next page of symbols.
Tap to close the Symbol Pad without
selecting any symbol.
Indicates the current page and the total
number of symbol pages. Tap to go to the
next page of symbols.
To open the Symbol Pad and select a symbol
• While using the Touch Keyboard or Touch Keypad, tap the Sym key.
Browse through the symbols and then tap one to insert it to your text.
• By default, the Symbol Pad allows you to select only one symbol at a
time and immediately closes after your selection. To be able to select
several symbols at a time, follow these steps:
1. Tap the Input Selector arrow, and tap Options.
2. In the Input Method tab, select Touch Keyboard or Touch
Keypad from the Input method drop-down list and then tap
Options.
3. Clear the Enable single selection only in Symbol Pad check box.
54 Entering and Searching Information
2.6 Using Letter Recognizer
With Letter Recognizer, you can write individual letters, numbers, and
punctuation, which are then converted into typed text.
To use Letter Recognizer
1. From a program, tap the Input Selector arrow, and tap Letter
Recognizer.
2. Write characters, numbers, and symbols in the designated writing
area.
• Enter capital letters by writing in the ABC (left) area of the box.
• Enter lower case letters by writing in the abc (middle) area of the
box.
• Enter numbers by writing in the 123 (right) area of the box.
• Enter punctuation and symbols by tapping in either area of the
box and then writing the desired character.
Note Letter Recognizer is available when text entry is possible.
Tip For help with writing characters, tap the question mark near the writing area.
2.7 Using Block Recognizer
With Block Recognizer, you use a single stroke to write letters, numbers,
symbols, and punctuation, which are then converted into typed text.
To use Block Recognizer
1. From a program, tap the Input Selector arrow, and tap Block
Recognizer.
2. Write characters, numbers, and symbols in the designated writing
area.
• Enter letters by writing in the abc (left) area of the box.
• Enter numbers by writing in the 123 (right) area of the box.
• Enter symbols and punctuation by tapping in either area of the
box and then writing the desired character.
Entering and Searching Information 55
Note Block Recognizer is available when text entry is possible.
Tip For help with writing characters with Block Recognizer, tap the question
mark near the writing area.
2.8 Using Transcriber
Transcriber is a handwriting recognition program that allows you to write
in cursive, print, or a combination of both.
To write using Transcriber
1. Start a program that accepts user input, such as Word Mobile.
2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber
introductory screen appears.
3. Position the cursor where you want text to appear.
4. Use the stylus to write anywhere on the screen. The handwriting will
be converted to text shortly after you lift the stylus from the screen.
To enter punctuation and symbols
Transcriber comes with an on-screen keyboard that provides an easy way to
add punctuation or a special symbol to existing text. To use this on-screen
keyboard, tap on the Transcriber toolbar.
The keyboard remains visible until you tap the button again.
Tips • To reposition the keyboard, tap and hold the title bar, then drag to the
desired location.
• When no text is selected, you can also open the keyboard by doing the
gesture. For more information about using Transcriber gestures, see Help
on your device.
To edit text
1. In a program, draw a line across the text you want to edit.
2. After you lift the stylus from the screen, the line will disappear and the
selected text will be highlighted.
56 Entering and Searching Information
3. Do either of the following:
• Rewrite the text.
• Use gestures to capitalize letters, insert a space, and so on. For
information about using Transcriber gestures, see Help on your
device.
2.9 Searching Information
You can search for files and other items stored in My Documents folder or
on an installed storage card of your device. You can search by file name
or by words located in the item. For example, you can search in e-mail
messages, notes, appointments, contacts, and tasks, as well as in online
Help.
To search for a file or an item
1. Tap Start > Programs > Search.
2. In the Search for field, you can:
• Enter the file name, word, or other information you want to search
for.
• Tap the down arrow icon ( ), and from the list, select one item
that you have looked for before.
3. In the Type field, you can tap the down arrow icon ( ) and select a
data type from the list to help narrow your search.
4. Tap Search. The system then starts searching the matched files in the
My Documents folder and subfolders.
5. In the Results list, tap the item you want to open.
Note The storage card symbol ( or ) is displayed next to the names of files
saved on a storage card.
Chapter 3
Using Phone Features
3.1 Using the Phone
3.2 Making a Call
3.3 Receiving a Call
3.4 Smart Dialing
3.5 Additional Dialing Information
3.6 Setting Up Bluetooth SIM Access for
Car Kit Phones
58 Using Phone Features
3.1 Using the Phone
Like a standard mobile phone, you can use your device to make, receive,
and keep track of calls and send messages. You can also dial directly
from Contacts, and easily copy phonebook entries from your SIM card to
Contacts on your device.
The Phone screen
From the Phone screen, you can access Call History, Speed Dial, and Phone
settings. To open the Phone screen, do one of the following:
• Tap Start > Phone; or
• Press the TALK button. TALK
button
Enter your PIN
Most SIM cards are preset with a PIN (personal identification number) that is
provided by your wireless service provider.
1. Enter the preset PIN assigned by your wireless service provider.
2. Tap Enter.
Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If
this happens, you can unblock it with the PUK (PIN Unblocking Key) obtained
from your wireless service provider.
Turn the phone function on and off
In many countries, you are required by law to turn off the phone while on
board an aircraft.
To enable or disable the phone function
1. Tap Start > Settings > Connections tab > Comm Manager.
2. On the Comm Manager screen, tap the Phone button to enable
or disable the phone function. When enabled, the ON indicator is
activated.
Using Phone Features 59
Airplane Mode
Another way to turn off the phone function is to switch your device to
Airplane Mode.
To enable or disable Airplane Mode
When you enable Airplane Mode, it turns off all wireless radios on your
device, which include the phone function, Bluetooth, and Wi-Fi. When
you disable Airplane Mode, it turns the phone function back on. This also
restores the previous states of Bluetooth and Wi-Fi.
1. Tap Start > Settings > Connections tab > Comm Manager.
2. On the Comm Manager screen, tap the Airplane Mode button to
enable or disable Airplane Mode. When enabled, the ON indicator is
activated.
Adjust the device volume
1. Tap the Speaker icon ( ).
2. Under Volume, do the following:
• Adjust the phone volume ( ) or
device volume ( ) by moving the
slider to the desired volume level.
• Tap On, Vibrate, or Off to change both
the system and ringer volume settings.
Notes • To adjust the conversation phone volume,
you must do it during a call. Adjusting the
volume at another time will affect the ring,
notification, and MP3 sound levels.
• When you activate Vibrate mode, sound
will automatically be muted and your
device will vibrate when an incoming call
is received. The Vibrate icon ( ) will
appear in the title bar to indicate that
Vibrate mode is activated.
60 Using Phone Features
3.2 Making a Call
With your device, you can make a call from Phone, Contacts, TouchFLO,
Speed Dial, Call History, and SIM Manager.
Make a call from Phone
1. Tap Start > Phone.
2. On the Phone keypad, simply touch
the keys with your finger or tap the
keys using the stylus to enter the
phone number.
3. Press the TALK button on your device
to place the call.
Tip If you tap a wrong number, tap Delete
( ) to erase each subsequent
digit of a number. To erase the entire
number, tap and hold Delete.
Make a call from Contacts
Tap Contacts on the Today screen or tap Start > Contacts, then do one of
the following:
• Press NAVIGATION up or down to select a contact, and press TALK.
• Tap the desired contact in the contacts list, and tap the phone
number that you want to call.
• Tap and hold the desired contact, and on the shortcut menu, tap Call
Work, Call Home, or Call Mobile.
To choose one of the numbers of a contact to dial
By default, the mobile phone number (m) of a contact is dialed when you
make a call from Contacts. However, you can specify that a different phone
number is dialed instead.
1. Tap Start > Contacts.
2. Press NAVIGATION up or down to select the contact.
3. Press NAVIGATION left or right. The letters representing the number
will change as you scroll through them.
Using Phone Features 61
Make a call from TouchFLO
To place a call to a favorite contact that you added to TouchFLO’s Touch
Cube, follow these steps:
1. Open the Touch Cube by sliding your
finger upward, starting from the bottom
of the touch screen where it shows a
logo image.
(See Chapter 1 for detailed instructions.)
2. Slide your finger left or right to rotate
the cube and navigate to the screen
where it shows your favorite contacts.
3. Touch the photo or name of the contact
whom you want to call.
Tip Touch and hold the contact to open the
contact's summary.
Make a call from Call History
1. On the Phone screen, tap the Call History button ( ) or
tap Menu > Call History.
2. You can either finger-scroll through all calls in Call History, or tap
Menu > Filter and select from a category of call types.
3. Finger-scroll to the desired contact or phone number, and tap Call.
One-touch Speed Dial
Use Speed Dial to call frequently-used numbers with a single tap. For
example, if you assign a contact to the location 2 in Speed Dial, you can
simply tap and hold the number 2 key on the Phone screen to dial the
contact’s number. Before you can create a Speed Dial entry, the number
must already exist in Contacts.
To create a Speed Dial entry
1. On the Phone screen, tap Menu > Speed Dial.
2. Tap Menu > New.
62 Using Phone Features
3. Tap a contact. Select the phone number that you want to add to be
assigned with a speed dial key.
4. In the Location box, select an available key to use as the speed dial
key.
Note If you want to place a phone number in a position that is already occupied,
the new number will replace the number that is already there.
Tips • To create a Speed Dial entry from Contacts or SIM card contact, tap the
contact, select the number you want to add to Speed Dial and then tap
Menu > Add to Speed Dial.
• To delete a Speed Dial entry, in the Speed Dial list, tap and hold the
desired entry, and tap Delete.
To call voicemail
The number 1 key is generally reserved for your voicemail. Tap and hold
this button on the Phone screen to call voicemail.
Make a call from SIM Manager
SIM Manager allows you to view the contents of your SIM card, transfer SIM
phonebook entries to Contacts on your device, and make a call from your
SIM card.
To call a SIM contact
1. Tap Start > Programs > SIM Manager. Wait for your SIM card
contents to load.
2. Tap and hold the name or phone number of the person you want to
call, and tap Call.
For more information about SIM Manager, see Chapter 6.
Using Phone Features 63
3.3 Receiving a Call
When you receive a phone call, a message will appear, giving you the
option to either answer or ignore the incoming call.
To answer or reject an incoming call
• To answer the call, tap Answer, or press TALK on the device.
• To reject the call, tap Ignore, or press END on the device.
To end a call
Once an incoming or outgoing call is in progress, you can tap End or press
END on the device to hang up.
To check a missed call
You will see the icon on top of the screen when you missed a call. To
check who the caller is:
• Tap the icon , then tap View; or
• On the Phone screen, tap the Call History button ( ). You can
view missed calls as well as incoming and outgoing calls in Call
History.
To put a call on hold
Your device notifies you when you have another incoming call, and gives
you the choice of rejecting or accepting the call. If you are already on a call
and accept the new call, you can choose to switch between the two callers,
or set up a conference call between all three parties.
1. Tap Answer to take the second call, and put the first one on hold.
2. To end the second call and return to the first call, tap End or press
END on the device.
To switch between two calls
• Tap Swap.
To set up a conference call
1. Either put a call on hold, and dial a second number; or, accept a
second incoming call when you already have one in progress.
2. Tap Menu > Conference.
64 Using Phone Features
Note Not all service providers support conference calling. Contact your service
provider for details.
To turn on and off the Speakerphone
The built-in Speakerphone on your device allows you to talk hands-free or
lets other people listen to the conversation.
• During a call, tap Speaker On, or press and hold TALK until the
speakerphone turns on. The speakerphone icon ( ) appears in the
title bar.
• To turn off the speakerphone, tap Speaker Off, or press and hold
TALK again until the speakerphone turns off.
Warning! To avoid damage to your hearing, do not hold your device against your ear
when the Speakerphone is turned on.
To mute a call
You can turn off the microphone during a call, so that you can hear the
caller but the caller cannot hear you.
• During a call, tap Mute.
• When the microphone is turned off, the mute icon ( ) appears on
the screen. Tap Unmute to turn on the microphone again.
3.4 Smart Dialing
Smart Dialing makes it easy for you
to dial a phone number.
When you start entering a phone
number or contact name, Smart
Dialing will automatically search and
sort the contact entries on the SIM
card, in Contacts, and the phone
numbers in Call History (including
incoming, outgoing, and missed
calls). You can then select the desired
number or contact from the filtered
list to dial.
Smart
Dialing
panel
Using Phone Features 65
Tips on using Smart Dialing
Smart Dialing starts looking for numbers or contacts that match the
sequence you have entered. Below are some tips on how to use Smart
Dialing to quickly find a desired phone number or contact.
To find a phone number
• Simply enter the first one or two digits to find a phone number in Call
History.
• Enter the first three digits or more if you want to find a phone number
from the saved contacts on your device and SIM card.
To find a contact name
You can just enter the first letter of a contact’s first name or surname. Smart
Dialing will search for the letter starting from the first character of a contact
name as well as from the character that appears after a space, dash, or
underscore in a contact name. For example, if you tap number “2” which is
associated with [a, b, c] on the Phone keypad, contact names such as the
following will be considered matches: “Ben Miller”, “George Adams”, “John-
Carter”, “Carter, Ellen”, “Dixon, Allan”, “Thomas_Clark”, “JaneCampbell”.
If the matching list is long and you want to narrow down the search further,
enter another letter. Using the same example above, if you continue to
tap “3” which is associated with [d, e, f], the matching list will be narrowed
down to the following names: “Ben Miller”, “George Adams”, “Carter, Ellen”,
“Dixon, Allan”.
Make a call or send a text message using Smart Dialing
1. Press the TALK button on your device to open the Phone screen.
2. Begin entering the first few numbers or characters.
When you start entering a number or letter, the Smart Dialing panel
will display matches found.
3. In the Smart Dialing panel, browse the list by sliding your finger or the
stylus up or down or by pressing NAVIGATION up or down.
4. You can do one of the following:
• When the desired contact is selected, press the TALK button to
place a call.
66 Using Phone Features
• To send a text message to the selected contact, tap and hold the
contact, and tap Send Text Message.
• To call a different phone number associated with the selected
contact, tap and hold the selected contact, and tap the phone
number you want to call.
Tap and hold the contact to pop up the shortcut menu.
Tip
To view or edit information associated with the selected contact, tap the
contact’s name on the shortcut menu (applies only to entries stored in
Contacts on your device).
Set up Smart Dialing
1. On the Phone screen, tap Menu > Smart Dialing Options.
2. On the Options tab, select the Enable Smart Dialing check box.
• Select the Automatically expand selected contact check box to
enable a contact’s name and phone number to be displayed when
the contact is selected in the matching list.
• Select the Enable drag-scroll check box to scroll in the matched
list by dragging.
• Select the Enable double-click for dialing check box to make a
voice call by double-tapping the item in the matched list.
Using Phone Features 67
3.5 Additional Dialing Information
Make an emergency call
• Enter the international emergency number for your locale, and press
the TALK button on your device.
Tip Additional emergency numbers may be included in your SIM card. Contact
your service provider for details.
Make an international call
1. Touch and hold (or tap and hold) the number 0 key on the Phone
keypad until the + sign appears. The + replaces the international
prefix of the country that you are calling.
2. Enter the full phone number you want to dial, and press the TALK
button on your device. The full phone number includes country code,
area code (without the leading zero, if any) and phone number.
3.6 Setting Up Bluetooth SIM Access for
Car Kit Phones
Bluetooth car kits that support the SIM Access Profile (SAP) can connect to
your device and access its SIM card via Bluetooth. Once a SAP connection
has been established, you can download SIM contacts from your device to
the car kit phone. You can also use the car kit phone to answer and make
calls using your device’s SIM card.
Note To enable downloading contacts onto the car kit, ensure that all contacts
on the device are stored in the SIM card and not in the device memory.
Configure the car kit to download contacts only from the SIM card.
1. On your device, make sure that Bluetooth is turned on and set to
visible mode. For information about turning on Bluetooth and
enabling visible mode, see “Bluetooth modes” in Chapter 10.
2. Tap Start > Programs > SAPSettings.
3. On the BT Remote SIM Access screen, select the Remote SIM Access
check box then tap Done.
68 Using Phone Features
4. Connect the car kit phone to your device via Bluetooth. To learn how
to connect, consult your car kit phone’s manual.
5. If this is the first time you are pairing the car kit phone with your
device, enter the car kit’s passcode on your device.
6. A pop-up message should appear on your device saying that a
connection has been established between your device and car kit
phone. Tap OK.
7. On the BT Remote SIM Access screen, tap Done.
Note You will not be able to make/receive calls, send/receive messages or perform
related activities on your device when the SIM Access Profile connection is
active. You’ll be able to do all these from the car kit phone during this time.
After the connection is disconnected, you will be able to use your device as
before.
Chapter 4
Setting Up Your Device
4.1 Basic Settings
4.2 Personalizing the Today Screen
4.3 Protecting Your Device
70 Setting Up Your Device
4.1 Basic Settings
Time and date
To set the time and date
1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.
2. Select the correct time zone and change the date or time.
Note During synchronization, the time on your device is updated with the time on
your PC.
To set the time and date for a different location
If you visit or communicate with someone in a particular time zone often,
you can select it as your visiting time zone.
1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.
2. Tap Visiting.
3. Select the correct time zone and change the time or date.
Regional settings
The style in which numbers, currency, dates, and times are displayed is
specified in regional settings.
1. Tap Start > Settings > System tab > Regional Settings.
2. On the Region tab, select your region from the list.
Note This does not change the Operating System language of your device.
3. The region you select determines which options will be available on
the other tabs.
4. To customize settings further, tap the appropriate tabs and select the
desired options.
Display settings
To adjust screen brightness
1. Tap Start > Settings > System tab > Backlight > Brightness tab.
2. Move the slider to adjust the brightness.
Setting Up Your Device 71
To set the backlight to dim after a time delay
1. Tap Start > Settings > System tab > Backlight.
2. Tap the Battery power tab, or the External power tab.
3. Select the Turn off backlight if device is not used for check box, and
specify the time delay.
To increase or decrease the size of text on the screen
1. Tap Start > Settings > System tab > Screen > Text Size tab.
2. Move the slider to increase or decrease the text size.
Device name
The device name is used to identify your device in the following situations:
• Synchronizing with a PC
• Connecting to a network
• Restoring information from a backup
Note If you synchronize multiple devices with the same PC, each device must have
a unique name.
To change the device name
1. Tap Start > Settings > System tab > About.
2. Tap the Device ID tab.
3. Enter a name.
Note The device name must begin with a letter, consist of letters from A to
Z, numbers from 0 to 9, and cannot contain spaces. Use the underscore
character to separate words.
Ringer settings
To change the ring type and ring tone
1. On the Phone screen, tap Menu > Options > Phone tab.
2. In the Ring type list, choose whether to be notified of incoming calls
by a ring, a vibration, or a combination of both.
3. In the Ring tone list, tap the sound you want to use.
72 Setting Up Your Device
Tip You can use *.wav, *.mid, *.mp3, *.wma, or other types of sound files
that you downloaded from the Internet or copied from your PC as ring
tones. For a complete list of supported audio file formats for ring tones, see
"Specifications" in the Appendix.
To use your sound files as ring tones, copy them first to the /My Documents/
My Ringtones folder on your device, then select the sound from the Ring
tone list of your device. For more information about copying files, see
Chapter 9.
Alarms and notifications
To set an alarm
1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.
2. Tap <Description> and enter a name for the alarm.
3. Tap the day of the week for the alarm. You can select multiple days by
tapping each desired day.
4. Tap the time to open a clock and set the time for the alarm.
5. Tap the alarm icon ( ) to specify the type of alarm you want. You
can choose a flashing light, a single sound, a repeating sound, or
vibration.
6. If you choose to play a sound, tap the list next to the Play sound
check box and tap the sound you want.
To choose how to be notified about events or actions
1. Tap Start > Settings > Personal tab > Sounds & Notifications.
2. On the Sounds tab, choose how you want to be notified by selecting
the appropriate check boxes.
3. On the Notifications tab, in Event, tap an event name and choose
how you want to be notified by selecting the appropriate check
boxes. You can choose from several options, such as a special sound, a
message, or a flashing light.
Tip Turning off sounds and the flashing light helps conserve battery power.
Setting Up Your Device 73
Phone services
Your device can directly link to the mobile phone network, and allow
you to access and change the settings of various phone services for your
device. Phone services may include Call Forwarding, Call Waiting, Voicemail,
and more. Contact your wireless service provider to find out about the
availability of phone services for your device.
To access and change settings of phone services
1. Tap Start > Settings > Personal tab > Phone > Services tab.
2. Select the service you want to use, then tap Get Settings.
3. Choose your desired options, then tap OK.
For more information about customizing settings of phone services, see
Help on your device.
4.2 Personalizing the Today Screen
The Today screen shows your upcoming appointments, active tasks, and
information about incoming messages. You can customize what to display
on the Today screen.
To customize the Today screen
1. Tap Start > Settings > Personal tab > Today.
2. On the Appearance tab, select the desired theme for the background
of the Today screen.
3. On the Items tab, select the items you want to appear on the Today
screen.
To use a custom background image
You can use one of your own pictures as the background image on the
Today screen.
1. Tap Start > Settings > Personal tab > Today.
2. Select the Use this picture as the background check box, and tap
Browse to view a list of your picture files.
3. Tap the file name of the picture you want to use.
4. Tap OK.
74 Setting Up Your Device
To display owner information
Having owner information displayed on the Today screen makes it easier for
someone to return your device to you if it is lost.
1. Tap Start > Settings > Personal tab > Owner Information.
2. On the Identification tab, enter your personal information.
Tips • If you don’t see owner information on the Today screen, tap Start >
Settings > Personal tab > Today. On the Items tab, select the Owner
Info check box.
• You can set your device to display the ‘my info’ screen when your device
is turned on. This screen shows your complete personal information. To
display the 'my info' screen, tap Start > Settings > Personal tab > Owner
Information > Options tab then select the Identification information
check box.
To set options for displaying appointments on the Today screen
If you have a large number of appointments, you may want to specify the
kind of appointments that are displayed on the Today screen.
1. Tap Start > Settings > Personal tab > Today.
2. Tap the Items tab.
3. Select Calendar and tap Options.
4. Do any of the following:
• Select Next appointment to show only the next appointment
in your schedule, or Upcoming appointments to show multiple
appointments.
• Clear the Display all day events check box if you do not want to
display all-day events.
For more information about using Calendar, see Chapter 6 and 8.
To set options for displaying tasks on the Today screen
If you have a large number of tasks, you may want to specify the kind of
tasks that are displayed on the Today screen.
1. Tap Start > Settings > Personal tab > Today.
2. Tap the Items tab.
3. Select Tasks and tap Options.
Setting Up Your Device 75
4. Do any of the following:
• Under Display number of, select the type of tasks you want to
appear on the Today screen.
• In the Category list, select whether to display only tasks assigned
to a specific category or to display all tasks.
For more information about creating tasks on your device, see Chapter 6.
Customize the Start menu
You can choose which items appear in the Start menu.
1. Tap Start > Settings > Personal tab > Menus.
2. Select the check boxes of the items you want to appear in the Start
menu. You can select up to seven items.
Tip You can also create folders and shortcuts to appear on the Start menu. Using
Windows Explorer on your PC, navigate to the /Windows/Start Menu folder
of your device, then create the folders and shortcuts that you want. You will
see the added items on your device after you synchronize. For information
about synchronizing your device with the computer, see Chapter 5.
76 Setting Up Your Device
4.3 Protecting Your Device
Protect your SIM card with a PIN
You can protect your SIM card from unauthorized use by assigning a PIN
(personal identification number). The default PIN will be given to you by
your wireless service provider.
To change the PIN
1. On the Phone screen, tap Menu > Options > Phone tab.
2. Select the Require PIN when phone is used check box.
3. To change the PIN at any time, tap Change PIN.
Tip Emergency calls can be placed at any time, without requiring a PIN.
Protect your device with a password
You can help keep your data more secure by requiring a password every
time the device is turned on.
To set a device password
1. Tap Start > Settings > Personal tab > Lock.
2. Select the Prompt if device unused for check box, and in the box to
the right, select how long your device must be idle before a password
is required.
3. In the Password type box, select the type of password you would like
to use. If your device is configured to connect to a network, use an
alphanumeric password for increased security for your device.
4. Enter the password in both the Password and Confirm boxes.
5. Tap OK. The next time the device is turned on, you will be prompted
to enter your password.
Notes • To ensure you can always make emergency calls, do not begin your
password with the digits of your local emergency number.
• If you entered a hint, the hint will be displayed after the wrong password
is entered five times.
• Each time a wrong password is entered, the device response time gets
longer until the device appears to be not responding.
Setting Up Your Device 77
• If you forget your password, you can hard reset or clear the device
memory. Before you do this, make sure you back up your data and files
so that you can restore them back to your device. For more information
about hard resetting the device and clearing the memory, see Chapter 12.
Encrypt files on your storage card
You can set your device to encrypt files as they are saved on the storage
card.
1. Tap Start > Settings > System tab > Encryption.
2. Select Encrypt files placed on storage cards.
Notes • Encrypted files can be read only on the device that encrypted them.
• Encrypted files are opened just like other files, provided you are using the
device that encrypted them. There is no separate step for you to take to
read these files.
Important If Encrypt files placed on storage cards is or was enabled before,
then back up all files from the storage card before using Clear Storage,
performing a hard reset, or updating the ROM system software.
Otherwise, you will no longer be able to access the encrypted files on the
storage card. Use ActiveSync or Windows Mobile Device Center to transfer
files between your storage card and computer. After the procedure, copy
your files back to the storage card.
78 Setting Up Your Device
Chapter 5
Synchronizing Information
With Your Computer
5.1 About Synchronization
5.2 Setting Up Windows Mobile® Device Center
on Windows Vista™
5.3 Setting Up ActiveSync® on Windows XP®
5.4 Synchronizing With Your Computer
5.5 Synchronizing via Bluetooth
5.6 Synchronizing Music and Video
80 Synchronizing Information With Your Computer
5.1 About Synchronization
You can take information from your computer wherever you go by
synchronizing them to your device. The following types of information can
be synchronized between your computer and your device:
• Microsoft Outlook® information, which include Outlook e-mail,
contacts, calendar, tasks, and notes
• Media, such as pictures, music and video
• Favorites, which are the bookmarked links to your favorite web sites
• Files, such as documents and other files
Before you can synchronize, you need to install and set up first the
synchronization software on your computer. For more information, see
“Setting Up Windows Mobile Device Center on Windows Vista™” and
“Setting Up ActiveSync® on Windows XP®”.
Ways to synchronize
After you have installed the synchronization software to your computer,
connect and synchronize your device with your computer by using one of
the following methods:
• Connect and synchronize using the supplied USB sync cable.
Upon connecting the sync cable to your device and your computer,
the synchronization process starts automatically.
• Connect and synchronize using Bluetooth.
You must first set up a Bluetooth partnership between your device
and your computer before you can synchronize information between
them using Bluetooth. For more information about setting up
a Bluetooth partnership, see Chapter 10. For information about
synchronizing through Bluetooth, see “Synchronizing via Bluetooth”
later in this chapter.
Try to synchronize frequently in order to keep information up-to-date in
both your device and your computer.
Note You can also synchronize Outlook e-mail, contacts, calendar, and tasks on
your device with the Exchange Server at your work. For more information
about setting up your device to synchronize with the Exchange Server, see
Chapter 8.
Synchronizing Information With Your Computer 81
5.2 Setting Up Windows Mobile® Device Center on
Windows Vista™
Microsoft Windows Mobile® Device Center is the replacement for
Microsoft® ActiveSync® on Windows Vista™.
Note Some versions of Windows Vista come with Windows Mobile Device Center
already installed. If Windows Mobile Device Center is not available on your
Windows Vista, you can install it from the Getting Started Disc that came with
your device.
Set up synchronization in Windows Mobile Device Center
When you connect your device to your PC and start Windows Mobile
Device Center for the first time, you are asked to create a Windows
Mobile partnership with your device. Follow the steps below to create a
partnership.
1. Connect your device to your PC. Windows Mobile Device Center
configures itself and then opens.
2. On the license agreement screen, click Accept.
3. On the Windows Mobile Device Center’s Home screen, click Set up
your device.
Note Choose Connect without setting up your device if you only want to
transfer media files, check for updates, and explore your device but not
sync Outlook information.
82 Synchronizing Information With Your Computer
4. Select the items you want to synchronize, then click Next.
5. Enter a device name and click Set Up.
When you finish the setup wizard, Windows Mobile Device Center
synchronizes your device automatically. Notice that Outlook e-mails and
other information will appear on your device after synchronization.
Use Windows Mobile Device Center
To open Windows Mobile Device Center, click Start > All Programs >
Windows Mobile Device Center on your Windows Vista computer.
On Windows Mobile Device Center, you can do the following:
• Click Mobile Device Settings to change synchronization settings.
• When you click Pictures, Music and Video > ___ new pictures/
video clips are available for import, a wizard guides you to tag
and transfer photos from your device to the Photo Gallery on your
Windows Vista PC.
• Click Pictures, Music and Video > Add media to your device from
Windows Media Player to synchronize music and video files using
Windows Media™ Player. For more information, see “Windows Media®
Player Mobile” in Chapter 11.
• Click File Management > Browse the contents of your device to
view documents and files from your device.
Note See Windows Mobile Device Center Help for more information.
Synchronizing Information With Your Computer 83
5.3 Setting Up ActiveSync® on Windows XP®
The Getting Started Disc that comes with your device contains Microsoft
ActiveSync 4.5 or later. Follow the steps in this section to install and set up
ActiveSync on Windows XP or other compatible Windows systems.
Note For a list of compatible Windows systems, please go to
http://www.microsoft.com/windowsmobile/activesync/activesync45.mspx.
Install ActiveSync
1. Insert the Getting Started Disc into the disc drive on your PC.
2. Click Setup and Installation.
3. Select the ActiveSync check box and click Install.
4. Read the license terms and click Accept.
5. When installation is complete, click Done.
6. On the Getting Started with Windows Mobile screen, click Close.
Set up synchronization in ActiveSync
Follow the steps below to set up a synchronization partnership.
1. Connect your device to your PC. The Synchronization Setup Wizard
automatically starts and guides you to create a synchronization
partnership. Click Next to proceed.
2. To synchronize your device with your PC, clear the Synchronize
directly with a server running Microsoft Exchange check box then
click Next.
3. Select the information types that you want to synchronize then click
Next.
4. Select or clear the Allow wireless data connections check box
according to your preference.
5. Click Finish.
When you finish the wizard, ActiveSync synchronizes your device
automatically. Notice that Outlook e-mails and other information will
appear on your device after synchronization.
84 Synchronizing Information With Your Computer
5.4 Synchronizing With Your Computer
Connect and synchronize your device with your PC using the USB cable or
Bluetooth connection.
Start and stop synchronization
You can manually synchronize either from your device or PC.
From your device
• Tap Start > Programs > ActiveSync., then tap Sync.
To end synchronization before it completes, tap Stop.
Tip To delete a partnership with one PC completely, disconnect your device
from that PC first. In ActiveSync on your device, tap Menu > Options, tap the
computer name, then tap Delete.
From Windows Mobile Device Center
1. Click Start > All Programs > Windows Mobile Device Center.
2. Click at the lower left of the Windows Mobile Device Center.
To end synchronization before it completes, click .
From ActiveSync on your PC
When you connect your device to your PC, ActiveSync automatically opens
on your PC and synchronizes.
• To manually start synchronization, click .
• To end synchronization before it completes, click .
Change which information is synchronized
You can change the information types and the amount of information to
synchronize for each type either on your device or your PC. Follow the steps
below to change synchronization settings on your device.
Note Before changing synchronization settings on your device, disconnect it from
your PC.
1. In ActiveSync on your device, tap Menu > Options.
2. Select the check box for any items you want to synchronize. If you
cannot select a check box, you might have to clear the check box for
Synchronizing Information With Your Computer 85
the same information type elsewhere in the list.
3. To change synchronization settings for an information type, for
instance, E-mail, select it and tap Settings.
You can then set the download size limit, specify the time period of
information to download, and more.
Notes • Some information types such as Favorites, Files and Media cannot be
selected in ActiveSync Options on your device. You can only select or clear
these items from your PC’s Windows Mobile Device Center or ActiveSync.
• A PC can have sync partnerships with many different Windows Mobile
powered devices, but a device can have sync partnerships with at most
two PCs only. To ensure that your device will synchronize properly with
both PCs, set up the second PC using the same synchronization settings
you used on the first PC.
• Outlook e-mail can be synchronized with only one computer.
Troubleshoot sync connection problem
When the PC is connected to the Internet or a local network, in some cases,
the PC may disconnect the connection with your device in favor of the
Internet or network connection.
If this happens, tap Start > Settings > Connections tab > USB to PC, then
clear the Enable advanced network functionality check box. This makes
your PC utilize a serial USB connection with your device.
The USB to PC ( ) icon appears on the Today Screen when serial USB
connection is used.
5.5 Synchronizing via Bluetooth
You can connect and synchronize your device with the PC using Bluetooth.
To synchronize with a computer via Bluetooth
1. Set up Windows Mobile Device Center or ActiveSync on your PC
to synchronize through Bluetooth. See the program’s Help for
instructions.
2. On your device, tap Start > Programs > ActiveSync.
86 Synchronizing Information With Your Computer
3. Make sure that Bluetooth on both your device and the computer
are turned on and set to visible mode. For more information, see
“Bluetooth” in Chapter 10.
4. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth
function of both your device and the computer are turned on and set
to visible mode.
5. If this is the first time you have connected to this computer via
Bluetooth, you must first complete the Bluetooth wizard on your
device and set up a Bluetooth partnership between your device
and the computer. For more information about creating a Bluetooth
partnership, see “Bluetooth partnerships” in Chapter 10.
Notes • To preserve battery power, turn off Bluetooth when not in use.
• To connect and synchronize your device with a computer via Bluetooth,
your computer must have built-in Bluetooth or installed with a Bluetooth
adapter or dongle.
5.6 Synchronizing Music and Video
If you want to carry your music or other digital media along with you while
you travel, set up Microsoft® Windows Media® Player on your computer to
synchronize music and video with your device.
Other than selecting the Media information type to be synchronized, all
media synchronization settings must be set in Windows Media Player.
Before media can be synchronized, you must do the following:
• Install Windows Media Player Version 11 on the PC. (Windows Media
Player 11 works only in Windows XP or later versions).
• Connect your device to the PC with a USB cable. If your device is
currently connected using Bluetooth, you must end that connection
before media can be synchronized.
• Set up a sync partnership between your device and your PC’s
Windows Media® Player.
For more information about using Windows Media® Player Mobile, see
Chapter 11.
Chapter 6
Organizing Contacts,
Appointments, Tasks, and
Other Information
6.1 Contacts
6.2 SIM Manager
6.3 Calendar
6.4 Tasks
6.5 Notes
6.6 Voice Recorder
88 Organizing Contacts, Appointments, Tasks, and Other Information
6.1 Contacts
Contacts is your address book and information storage for the people and
businesses you communicate with. You can create the following types of
contacts on your device:
There are three types of contacts that you can create on your device:
• Outlook contacts. Contacts that are
stored on your device, which can be
created on your device or synchronized
with your PC or the Exchange Server.
• SIM contacts. Contacts that are stored
on the SIM card. Only the name and a
phone number can be stored for each
entry.
• Windows Live contacts. Contacts that
you communicate with using Windows
Live Messenger or MSN. Just like Outlook
contacts, you can also enter complete
information for a Windows Live contact.
For more information, see “Add Windows
Live contacts” in Chapter 10.
Note You can only add Windows Live contacts after you have set up Windows
Live on your device.
Add new contacts
To add a contact on your device
1. Tap Start > Contacts.
2. Tap New, select Outlook
Contact, and enter the contact
information.
3. In the File as field, choose how
you want the contact name to
appear in the contact list.
Organizing Contacts, Appointments, Tasks, and Other Information 89
4. To add a photo of the contact, tap Select a picture, then select
the picture file or tap Camera to take a photo of the contact. This
photo appears on the Phone screen when you receive a call from the
contact.
5. To assign a ring tone to the contact, tap the Ring tone field, scroll
through the list of tones, then select a desired tone.
6. When finished, tap OK.
Tips • If someone who is not in your list of contacts calls you, you can create a
contact from Call History by tapping and holding a phone number and
then tapping Save to Contacts from the shortcut menu.
• To save a phone number that is contained in a message, tap the phone
number, then tap Menu > Save to Contacts.
• To edit contact information, tap the contact name then tap Menu > Edit.
To add a contact to your SIM card
1. Tap Start > Contacts.
2. Tap New then select SIM Contact.
3. Enter a contact name and phone number.
4. Tap OK.
Tip You can also use the SIM Manager to add and edit contacts on your SIM card.
For more information, see "SIM Manager" later in this chapter.
View, organize and search
To view contact information
1. Tap Start > Contacts.
2. Flick or slide your finger upward on the touch screen to scroll down
the contact list.
To scroll up the contact list, flick or slide your finger downward on the
touch screen.
Note For detailed instructions on how to use finger scrolling, see "Finger
scrolling and finger panning" in Chapter 1.
90 Organizing Contacts, Appointments, Tasks, and Other Information
3. Touch the name of a contact to
open his or her contact card.
4. On the contact card, you will see
the last outgoing or incoming call
as well as detailed information such
as phone numbers of the contact,
e-mail address, and more.
To group similar contacts
You can group similar contacts for easier management by assigning them
to categories.
1. Create a new Outlook contact or edit an existing Outlook contact.
2. Tap Categories.
3. Select a preset category such as Business or Personal, or tap New to
create your own category.
4. When finished, tap OK.
To view contacts by category
• Tap Menu > Filter then select the desired category.
To find a contact on your device
There are several ways to find a contact when your contact list is long.
1. Tap Start > Contacts.
2. Do one of the following:
• Begin entering a contact name in the provided text box until the
contact you want is displayed.
• Filter the list by categories. In the contact list, tap Menu > Filter,
then tap a category you’ve assigned to a contact. To show all
contacts again, select All Contacts.
Organizing Contacts, Appointments, Tasks, and Other Information 91
• On the Quick Scroll bar on the right of the screen (black vertical
bar), scroll to or tap a letter to go directly to the part of the
Contacts list where contact names start with that letter.
Note You can disable and hide the Quick Scroll bar by tapping Menu >
Options and selecting the Show alphabetical index check box.
This will show Windows Mobile's standard alphabetical index on top
of the Contacts list.
Share contact information
To beam a contact’s details
You can quickly send contact information to another mobile phone or
device through Bluetooth beaming.
1. Tap Start > Contacts, then select a contact.
2. Tap Menu > Send Contact > Beam then select a device where to
beam the contact to.
Note Before you can beam, make sure Bluetooth is turned on and set to visible
mode on your device and the target mobile device. You can also beam
contact information to your PC. See "Bluetooth" in Chapter 10 for details.
92 Organizing Contacts, Appointments, Tasks, and Other Information
To send contact information via text messaging
1. Tap Start > Contacts, then select a contact.
2. Tap Menu > Send Contact > SMS \ MMS.
3. Select the contact information you want to send, then tap Done.
4. In the new text message, enter the mobile phone number of the
recipient, then tap Send.
To send contact information as a vCard
A vCard (virtual business card) is a standard file format used for exchanging
contact information. vCard files can be exported to Outlook on the PC. From
your device, you can send a vCard containing contact information as a file
attachment in an MMS message.
1. Tap Start > Contacts, then select a contact.
2. Tap Menu > Send as vCard.
3. A new MMS message is created with the vcard file attached. Enter
the mobile phone number or e-mail address of the recipient then tap
Send.
For more information, see “MMS” in Chapter 7.
6.2 SIM Manager
SIM Manager allows you to view the contents of your SIM card, transfer
contacts from your SIM card to your device or vice versa, and make a call to
a SIM contact.
To create a contact on your SIM card
1. Tap Start > Programs > SIM Manager.
2. Tap New and enter a contact name and phone number.
3. Tap Save to save the information on your SIM card.
Tip: To change contact information on your SIM card, tap a SIM contact and edit
it. After modifying, tap Save.
Organizing Contacts, Appointments, Tasks, and Other Information 93
To copy SIM contacts to your device
If you have saved contacts on your SIM card, you can copy them into
Contacts on your device.
1. Tap Start > Programs > SIM Manager.
2. Select the desired item, or select all SIM contacts by tapping Menu >
Select All.
3. Tap Menu > Save to Contacts.
To copy contacts to the SIM card
Only one phone number per contact name can be stored on a SIM card.
When you copy a contact that has several phone numbers to your SIM card,
SIM Manager saves each number under a separate name.
To save each number under a different contact name on the SIM card, SIM
Manager appends an indicator at the end of each name. By default, /M, /W
and /H are appended to indicate mobile, work and home phone numbers
respectively. You can edit this indicator first before you start copying
contacts to your SIM card. Indicators of the other types of phone numbers
are left empty for you to define them.
1. Tap Start > Programs > SIM Manager, then tap Menu > Tools >
Options.
2. Select the check boxes of the types of phone numbers that you want
to be added to the SIM card.
3. Under the Mark column, you can
change the indicator that will be
appended to the SIM contact names
for each phone number type. To do
so, select a phone type, tap Edit, enter
your desired indicator, then tap Save.
4. After modifying, tap OK.
5. Tap Menu > Contacts to SIM.
6. Select the check boxes of the contact’s
phone numbers that you want to
copy to your SIM card, then tap Save.
94 Organizing Contacts, Appointments, Tasks, and Other Information
To store your SIM card’s phone
number
1. On the SIM Manager screen, tap
Menu > Tools > List of Own
Numbers.
2. Tap [Voice Line 1].
3. Change the name, if desired,
then enter your mobile phone
number.
4. Tap Save.
When your phone number is stored on
the SIM card, it will appear on the SIM
Manager screen.
6.3 Calendar
Use Calendar to create appointments, including meetings and other
events. You can also synchronize Calendar appointments between your
device and PC.
Create appointments
To schedule an appointment
1. Tap Start > Calendar.
2. Tap Menu > New Appointment.
3. Enter a name for the appointment.
4. Do one of the following:
• If it is a special occasion such as a birthday or a whole-day event,
set the All Day option to Yes.
• If there is a time frame for the appointment, select the start and
end dates and time.
5. Specify the type of category for your appointment, so that it can be
grouped with other related appointments. Tap Categories, then
Organizing Contacts, Appointments, Tasks, and Other Information 95
select a preset category (Business, Holiday, Personal, or Seasonal), or
tap New to create your own category.
6. When finished, tap OK to return to the calendar.
Notes • All-day events do not occupy blocks of time in Calendar; instead, they
appear in banners at the top of the calendar.
• To cancel an appointment, tap Menu > Delete Appointment.
Tip To have the time entered automatically in Day view, tap the time slot for the
new appointment, and tap Menu > New Appointment.
To set a default reminder for all new appointments
You can have a reminder automatically turned on for all new appointments
you schedule.
1. Tap Start > Calendar.
2. Tap Menu > Tools > Options > Appointments tab.
3. Select the Set reminders for new items check box.
4. Set the time when you want the reminder to alert you.
5. Tap OK to return to the calendar.
View appointments
By default, Calendar displays appointments in Agenda view. You can also
look at your appointments in Day, Week, Month, and Year views.
The highlighted hours
here indicate the time of
your appointments.
Tap to view appointment
details.
Agenda view
Tap to switch views.
Indicates
that there
is a conflict
with another
appointment.
96 Organizing Contacts, Appointments, Tasks, and Other Information
• To see detailed appointment information in any view, tap the
appointment.
• To view appointments by category, tap Menu > Filter then select the
desired category.
• To change the default view that Calendar uses to display
appointments, tap Menu > Tools > Options > General tab. Tap the
Start in box then choose the calendar view.
• When in Month view, you will see the following indicators:
Morning appointment
Afternoon or evening appointment
Both morning and afternoon/evening appointments
All-day event
Send appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use
Outlook or Outlook Mobile.
1. Tap Start > Calendar.
2. Schedule a new appointment, or open an existing one and tap Edit.
3. Tap Attendees, then tap Add Required Attendee or Add Optional
Attendee and add the contacts whom you want to invite.
Note You can specify if an attendee is required or optional only if your
device is connected to a Microsoft Exchange 2007 server. Otherwise,
all attendees are designated as required. For more information, see
Chapter 8.
4. When have finished adding attendees, tap Done.
5. Tap OK to send.
Tip To choose the e-mail account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments tab. Tap the Send meeting
requests via box and choose to send via your Outlook E-mail, POP3/IMAP4
or Windows Live account.
Organizing Contacts, Appointments, Tasks, and Other Information 97
Notes • If you’re sending the meeting request using your Outlook E-mail account,
it will be sent to the attendees the next time you synchronize your device
with your PC or Exchange Server.
• When attendees accept your meeting request, the meeting is
automatically added to their schedules. When their response is sent back
to you, your calendar is updated as well.
To send appointment details as a vCalendar
A vCalendar is a standard file format used for exchanging scheduling and
task information. vCalendar files can be exported to Outlook on the PC.
Tap Menu > Send as vCalendar to send a vCalendar containing
appointment details as a file attachment in an message. For more
information, see “MMS” in Chapter 7.
6.4 Tasks
Use Tasks to keep track of things you need to do. A task can occur once or
repeatedly (recurring). You can set reminders for your tasks and you can
organize them using categories.
Your tasks are displayed in a task list. Overdue tasks are displayed in red.
To create a task
1. Tap Start > Programs > Tasks.
2. Tap Menu > New Task, enter a subject for the task, and fill in
information such as start and due dates, priority, and so on.
3. Specify the type of category for your task, so that it can be grouped
with other related tasks. Tap Categories, then select a preset category
(Business, Holiday, Personal, or Seasonal), or tap New to create your
own category.
4. When finished, tap OK.
Tip You can easily create a short, to-do type task. Simply tap the Tap here to add
a new task box, enter a subject, and tap the Enter button on the on-screen
keyboard. If the task entry box is not available, tap Menu > Options and
select the Show Tasks entry bar check box.
98 Organizing Contacts, Appointments, Tasks, and Other Information
To change the priority of a task
Before you can sort tasks by priority, you need to specify a priority level for
each task.
1. Tap Start > Programs > Tasks.
2. Tap the task you want to change the priority for.
3. Tap Edit, and in the Priority box, tap a priority level.
4. Tap OK to return to the task list.
Note All new tasks are assigned a Normal priority by default.
To set a default reminder for all new tasks
1. Tap Start > Programs > Tasks.
2. Tap Menu > Options.
3. Select the Set reminders for new items check box.
4. Tap OK to return to the task list.
Note The new tasks must have due dates set in order for the reminder to take
effect.
To show start and due dates in the task list
1. Tap Start > Programs > Tasks.
2. Tap Menu > Options.
3. Select the Show start and due dates check box.
4. Tap OK.
To locate a task
When your list of tasks is long, you can display a subset of the tasks or sort
the list to quickly find a specific task.
1. Tap Start > Programs > Tasks.
2. In the task list, do one of the following:
• Sort the list. Tap Menu > Sort By, and tap a sort option.
• Filter the list by category. Tap Menu > Filter, and tap the category
you want displayed.
Tip To filter your tasks further, tap Menu > Filter > Active Tasks or Completed
Tasks.
Organizing Contacts, Appointments, Tasks, and Other Information 99
To send task information as a vCalendar
Tap Menu > Send as vCalendar to send a vCalendar containing task details
as a file attachment in an MMS message. For more information, see “MMS”
in Chapter 7.
6.5 Notes
Using Notes, you can create handwritten and typed notes, record voice
notes, convert handwritten notes to text for easy readability, and more.
To create a note
1. Tap Start > Programs > Notes. In the note list, tap New.
2. Tap the Input Selector arrow next to the Input Method icon on the
menu bar, tap the input method you want, and enter your text.
3. If the Input Selector arrow is not displayed, tap the Input Method
icon.
4. When finished, tap OK to return to the note list.
Notes • To select handwritten text, tap and hold next to the writing. As soon as
dots appear, and before they form a complete circle, quickly drag across
the writing.
• If a letter crosses three ruled lines, it is treated as a drawing rather than
text.
To draw in a note
1. Tap Start > Programs > Notes.
2. In the note list, tap New.
3. To draw on the screen, use the stylus
like a pen.
4. A selection box appears around your
drawing.
5. When finished, tap OK to return to the
note list.
Note To select a drawing (for example, to copy
or delete it), tap and hold the drawing
briefly. When you lift the stylus, the
drawing is selected.
100 Organizing Contacts, Appointments, Tasks, and Other Information
To record a voice note
You can create a stand-alone recording (voice note) or you can add a
recording to a note.
1. Tap Start > Programs > Notes.
2. Do one of the following:
• To create a stand-alone recording, record from the note list.
• To add a recording to a note, create or open a note.
3. If you do not see the Recording toolbar, tap Menu > View Recording
Toolbar.
4. Tap the Record icon ( ) to begin recording your voice. Tap the
Stop icon ( ) when finished recording.
To change recording formats
1. Tap Start > Settings > Personal tab > Input.
2. Tap the Options tab, and select the desired format you want in the
Voice recording format list.
3. Tap OK.
Note
You can also change recording formats from within Notes. In the note list, tap
Menu > Options > Global Input Options link (at the bottom of the page),
then tap the Options tab.
Organizing Contacts, Appointments, Tasks, and Other Information 101
6.6 Voice Recorder
Voice Recorder lets you record your voice and then quickly send it in an
MMS or e-mail, beam it, or set the recorded voice as your ringtone.
Note
Voice Recorder saves voice recordings in AMR-NB (Adaptive Multi-Rate
Narrowband) format only. This is a common speech audio format used in
mobile devices.
To record your voice
1. Tap Start > Programs > Voice Recorder.
2. Hold the device’s microphone near your mouth.
3. Tap Record or to start recording a voice clip. Tap Stop to end the
recording.
All recordings are saved in the My Voices folder by default. You can choose
another folder to save voice recordings by tapping beside the folder name
on the top-left of the screen and then in the menu, choose the folder where
to save future recordings.
To play back a voice recording
• On the Voice Recorder screen, select a voice recording then tap .
Tips • Tap to increase the volume; tap to decrease the volume.
• Tap to toggle between muting and unmuting the volume.
To send the voice recording through MMS
• Select a voice recording then tap Menu > Send via MMS. A new
MMS message is then created with the voice recording automatically
inserted as an audio clip.
See “MMS” in Chapter 7 to learn how to compose and send MMS
messages.
To send the voice recording via e-mail
• Select a voice recording then tap Menu > Send > Outlook E-mail.
This creates a new Outlook e-mail message with the voice recording
inserted as a file attachment.
See “Using E-mail” in Chapter 7 to learn how to send e-mail.
102 Organizing Contacts, Appointments, Tasks, and Other Information
To beam the voice recording
1. Select the voice recording(s) you want to beam then tap Menu >
Beam File.
2. Tap the device you want to send the voice recording(s) to.
3. On the other device, accept the file transfer to receive the file.
To set the voice recording as a ring tone
• Select the desired voice recording the tap Menu > Set as Ringtone.
To rename or move a recording
1. Select a voice recording then tap Menu > Rename/Move.
2. Enter the new Name for the voice recording.
3. To move the voice recording, select the new destination Folder and
Location.
4. Tap OK.
Chapter 7
Exchanging Messages
7.1 Messaging
7.2 Text Messages
7.3 MMS
7.4 Types of E-mail Accounts
7.5 E-mail Setup Wizard
7.6 Using E-mail
104 Exchanging Messages
7.1 Messaging
Messaging is where your text messages (SMS), multimedia messages
(MMS), and e-mails are located. When you receive new messages, you can
open them from the Today screen. Simply tap the type of message that you
want to open.
New e-mail messages New SMS and MMS
messages
Select a messaging account
Do one of the following:
• Tap Start > Messaging. The Account
Picker screen then appears where you
can select an account.
• While you are in a message list of a
certain account, for example Text/
Multimedia, tap Menu > Go To to switch
to other types of messaging accounts.
Configure message account
settings
• Tap Menu > Options on the Account
Picker screen; or
• Tap Menu > Tools > Options while
you’re in a message list.
Account Picker screen
Exchanging Messages 105
Add a signature in outgoing messages
You can automatically add your name and other information as your
signature in outgoing SMS, MMS and e-mail messages by following these
steps:
Tip You need to specify your signature for each type of messaging accounts.
1. Tap Start > Messaging, then tap Menu > Options.
2. Tap Signatures.
3. Select a type of messaging account in which to add a signature.
4. Select the Use signature with this account check box.
5. If you want the signature to be added whenever you reply or forward
messages, select the Use when replying and forwarding check box.
6. In the provided text box, enter the information that will be displayed
as your signature.
7. Repeat steps 3 to 6 to add a signature to the other types of messaging
accounts.
Browse messages
To go to the next or previous message
• While reading a message, slide your finger from right to left on the
screen to go to the next message.
• To go to the previous message, slide your finger from left to right on
the screen.
106 Exchanging Messages
To go to the next or previous messaging account
While on a messaging account screen, you can slide your finger across the
screen to go to next or previous messaging account.
7.2 Text Messages
Send short text messages (SMS) up to 160 characters long to other mobile
phones.
Send text messages
To compose and send a text message
1. You can select a contact either from TouchFLO’s Touch Cube or from
Contacts.
Select a favorite contact from TouchFLO’s Touch Cube:
Touch and hold a
favorite contact
to open his/her
contact card
Exchanging Messages 107
a. Open the Touch Cube by sliding your finger upward, starting from
the bottom of the touch screen where it shows a logo image.
(See Chapter 1 for detailed instructions.)
b. Slide your finger left or right to rotate the cube and navigate to
the screen where it shows your favorite contacts.
c. Touch and hold the photo or name of the favorite contact to
whom you want to send a text message.
d. The contact card of your selected contact is then displayed. Touch
the item that shows Send text message.
Select from Contacts:
a. Tap Start > Contacts.
b. Flick or slide your finger upward on the touch screen to scroll
down the contact list. See “Finger scrolling and finger panning” in
Chapter 1 for more details on finger scrolling.
c. Touch the contact’s name to open his or her contact card.
d. On the contact card, touch the item that shows Send text
message.
2. A new text message is then created.
To add more recipients,
enter their
mobile phone numbers in the To field,
separating them with a semicolon.
You can also tap To if you want to add
mobile phone numbers from Contacts.
3. Enter your message.
•
To quickly add common messages,
tap Menu > My Text and tap a
desired message.
• To check the spelling, tap Menu >
Spell Check.
4. Tap Send.
108 Exchanging Messages
Tips • To enter symbols, you can use the Symbol Pad. For more information
about entering text and symbols, see Chapter 2.
• If you want to know when a text message is received, before sending the
message that you are composing, tap Menu > Message Options then
select the Request message delivery notification check box.
To always receive a delivery notification, tap Menu > Tools > Options in
the text message list, tap SMS \ MMS, then select the Request delivery
notifications check box.
Copy text messages from and to the SIM card
1. Tap Start > Messaging > SMS \ MMS.
2. In the message list, select the text message you want to copy.
3. Do one of the following:
• To copy a text message to the SIM card, tap Menu > Copy to SIM.
• To copy a text message from the SIM card to your device, tap
Menu > Copy to Phone.
Note Text messages stored on your SIM card are automatically displayed in the
Inbox folder. Copying them to your device results in duplicate messages in
the Inbox folder when your SIM card is in use.
Exchanging Messages 109
7.3 MMS
Sending multimedia messages (MMS) to your friends and family is fun and
easy. You can include pictures, video, and an audio clip in a multimedia
message.
Notes • Please note that multimedia messaging is a charged service and has to be
provisioned on your mobile account. Please contact your wireless service
provider to have MMS provisioned as part of your calling plan.
• Please make sure the size of MMS messages that you send is within the
limits allowed by your wireless service provider.
Change MMS settings
Check your device to see if it is configured with your wireless service
provider’s MMS settings. If the MMS settings are not yet configured on your
device, you can add the settings while composing an MMS message.
To configure MMS message settings
1. Tap Start > Messaging > SMS \ MMS.
2. Tap Menu > MMS Options. The Settings screen then appears.
3. In the Preferences tab, select or clear the provided check boxes
according to your needs.
4. Tap the Servers tab and
check if your device is
preset with MMS server
settings.
If there are no preset
settings, tap New and
enter the following
information, which you
can get from your other
wireless service provider:
• Gateway. Location of the MMS server, which is usually in the form
of an IP address.
• Port number. HTTP port number used for connecting to the MMS
server and for file transfer.
110 Exchanging Messages
• Server address. URL address of the server where MMS messages
are stored.
• Connect via. Select the connection that your device uses for MMS
messages.
• Send limit. Select the maximum MMS message size allowed by
your wireless service provider.
• WAP version. Select either WAP 1.2 or WAP 2.0, depending on
which one is being used by your other wireless service provider.
5. Tap Done.
Note • If your device already has preset MMS settings, it is recommended that
you do not change these settings. If you change the preset settings, your
device may not be able to send and receive MMS messages.
• If you add several MMS message service providers to the Settings screen,
you can choose one as your default provider. Select the provider's name
in the list then tap Set As Default.
Create and send MMS messages
You can compose MMS messages in a combination of slides, where each
slide can consist of a photo, video or audio clip, and/or text.
To compose an MMS message
1. Tap Start > Messaging > SMS \ MMS, then tap Menu > New > MMS.
2. When you see the Choose a MMS screen, tap a preset template, or tap
Custom to open a blank MMS message.
Note If you prefer to always create a blank MMS message, select the Always
choose custom check box.
3. In To, enter the recipient’s phone number or e-mail address directly,
or tap To, Cc, or Bcc to choose a phone number or an e-mail address
from Contacts.
4. Enter a subject for your message.
5. Tap the Insert icon ( ) to select and insert a photo or video clip.
When selecting a photo or video clip, you can:
• Tap Select to insert the selected photo or video clip into the MMS
message you are composing.
Exchanging Messages 111
• Tap to take a photo and insert it into the MMS message.
• Tap to record MMS video and insert it into the MMS message.
• Tap Exit ( ) to quit selection and return to the MMS message.
6. Enter text and insert audio clips by tapping the respective areas. See
“To add text to an MMS message” and “To add an audio clip to an
MMS message” for details.
7. To add more slides, tap or tap Menu > Slides > Insert Slide. Repeat
steps 5 and 6 to insert photos/videos, text, and audio onto your slides.
8. Tap Send to send the MMS message.
Tip You can also send an MMS message from the Pictures & Videos or Camera
program.
To add text to an MMS message
When you tap Insert text here on your MMS message, an empty screen
appears where you can enter your text. You can insert the following types of
information:
Enter your own text
Choose from common words
or phrases from the My Text list
Include a Favorites link
Add an emoticon
Insert contact
information
Insert calendar
appointment
Tip To edit or delete a phrase on the My Text list, tap and hold a string, then tap
Edit or Delete from the shortcut menu. To add a new phrase, tap New.
112 Exchanging Messages
To add an audio clip to an MMS message
You can add one audio clip per slide in your MMS message.
1. Tap Insert audio.
By default, My Documents will be shown. Tap My Music or another
folder that contains audio files. When navigating folders, tap the
Down arrow ( ) to return to the upper folder.
2. Select an audio file. When selected, you can:
• Tap to play the audio clip, to pause, or to stop playback.
• Tap Select to insert it into your MMS message.
• Tap Exit ( ) to quit selection and return to your MMS message.
• To record a new audio clip and add it to your MMS message, tap
. The Record pop-up window then opens. Tap Record to start
recording, and Stop to end the recording. Tap Play to listen to
the recorded audio clip, then tap Add. The new audio clip is then
inserted into your MMS message.
View and reply MMS messages
To view an MMS message
• Use the playback controls , , and .
• Tap Contents to see a list of files included in the message. On the
Message Contents screen, you can do the following:
• To save a file, select it, and tap Menu > Save.
• To save the contents of a text file to the My Text list, tap Menu >
Save into My Text.
• To associate a photo to one of your contacts, tap Menu > Assign
to Contact.
To reply to an MMS message
• Tap Menu > Reply to reply to the sender of the message; or
• Tap Menu > Reply All to reply to all persons listed in To, Cc, and Bcc
of the message.
Exchanging Messages 113
To block a phone number from sending you MMS messages
If you do not want to receive MMS messages from a particular sender, you
can add the sender’s phone number to the MMS Blacklist.
1. When you receive a new MMS message, open and view the message.
2. To avoid receiving MMS messages from this sender next time, tap
Menu > Show > Message Detail.
3. On the MMS Detail screen, tap Menu > Show Contact Details.
4. Tap Menu > Save to Blacklist.
5. Tap Done.
Tip • To view the blacklisted phone numbers, on the SMS \ MMS screen, tap
Menu > MMS Options > Blacklist tab.
• To unblock a phone number and allow the sender to send you MMS
messages, remove the number from the Blacklist. Tap and hold the phone
number in the Blacklist then tap Delete.
7.4 Types of E-mail Accounts
You can set up the following types of e-mail accounts on your device:
• Outlook e-mail that you sync with your PC or the Exchange Server.
• E-mail account that you have from an Internet Service Provider (ISP).
• Web-based e-mail accounts such as Yahoo!® Mail, AOL®, etc.
• Work account that you access using a VPN connection.
7.5 E-mail Setup Wizard
Windows Mobile’s E-mail Setup Wizard lets you easily set up your
personal and work e-mail accounts. You can add an e-mail account from an
Internet Service Provider (ISP) or other e-mail provider as well as web-based
accounts such as Gmail®, Yahoo!® Mail Plus, AOL®, etc.
Note For more information about setting up your company Outlook e-mail
account, see Chapter 8.
114 Exchanging Messages
Set up your device to synchronize Outlook e-mail with
the computer
If you have installed the synchronization software on your PC and created a
partnership with your device, then your device is ready to send and receive
Outlook e-mail.
If you have not yet installed the synchronization software nor created a
partnership, please do so by following the procedures in Chapter 5.
Tip To set up your company e-mail account so that you can access Outlook
e-mail messages wirelessly, you must set up your device to synchronize via
a wireless LAN or over-the-air connection with your company’s Exchange
Server. For more information about synchronizing with your company e-mail
server, see Chapter 8.
Set up a POP3 or IMAP4 e-mail account
Set up a POP3 or IMAP4 e-mail account on your device if you have an e-mail
account from an Internet service provider (ISP) or other e-mail provider, or a
web-based account such as Gmail, Yahoo! Mail Plus, etc. You can also add a
work account that you access using a VPN server connection as a POP3/
IMAP4 account.
1. Tap Start > Messaging > New E-mail Account.
2. Enter your e-mail address, and select the Try to get e-mail settings
automatically from the Internet check box. By selecting the option,
the device attempts to download e-mail server settings so that you
do not need to enter them manually. Tap Next.
3. After Auto Setup finishes, tap Next.
Note If Auto Setup is unsuccessful, select Internet e-mail from the Your
e-mail provider list on the next screen. You will also be asked to enter
e-mail server settings during the setup process. See “To specify e-mail
server settings” for details.
4. Enter your name. You can also edit the Account display name field to
specify the name of your ISP or e-mail provider. Tap Next.
5. Enter your login name if it does not show automatically in the User
name field. Also enter your password, and select the Save password
check box. Tap Next.
Exchanging Messages 115
6. At this point, e-mail setup is complete. In the Automatic Send/
Receive list, choose how frequent you want e-mail messages to be
automatically sent and downloaded on your device.
Note Tap Review all download settings to select download options, set the
e-mail format as HTML or plain text, and more. For more information,
see “To customize download and format settings."
7. Tap Finish.
To specify e-mail server settings
If Auto Setup is unsuccessful, contact your ISP or e-mail provider for the
Incoming mail server and outgoing mail server settings so you can enter
them on your device.
Other options that you can select include the following:
• Select the Outgoing server requires authentication check box, if
required by your provider.
• If the outgoing e-mail server requires a different user name and
password for sending e-mail, clear the Use the same user name and
password for sending e-mail check box. You will prompted to enter
these information.
• Tap Advanced Server Settings, then select the Require SSL check
boxes if your e-mail provider uses an SSL connection for more secured
e-mail. From the Network connection list, select the data connection
that you use for connecting to the Internet.
To customize download and format settings
Before you tap Finish when setting up your POP3 or IMAP4 e-mail account,
you can tap Review all download settings to choose download options,
message format, and other settings.
Options Description
Automatic Send/Receive You can select a time interval for connecting to
the Internet automatically to send and receive
messages.
Download messages Set the number of days of messages that you
want to be downloaded to your device.
116 Exchanging Messages
Options Description
Send/receive when I click
Send
By default, messages are immediately delivered
when you tap Send. If you prefer to save
outgoing messages to the Outbox folder first,
clear the check box. (In this case, you will need
to manually send messages by tapping Menu >
Send/Receive).
Use automatic send/
receive schedule when
roaming
This allows your device to data roam when
there is a set time interval for connecting to the
Internet automatically. Since this may result in
higher connection costs, you may want to leave
the check box cleared.
When deleting messages Choose whether to delete messages from the
mail server when you delete them on your device.
Message format Select HTML or Plain Text.
Message download limit Select the e-mail download size. If you have large
volumes of e-mail, use a lower size or select to
download headers only.
7.6 Using E-mail
After setting up e-mail accounts on your device, you can start sending and
receiving e-mail messages.
Create and send messages
To compose and send a message
1. You can select a contact either from TouchFLO’s Touch Cube or from
Contacts.
Select a favorite contact from TouchFLO’s Touch Cube:
a. Open the Touch Cube by sliding your finger upward, starting from
the bottom of the touch screen where it shows a logo image.
(See Chapter 1 for detailed instructions.)
b. Slide your finger left or right to rotate the cube and navigate to
the screen where it shows your favorite contacts.
c. Touch and hold the photo or name of the favorite contact to
whom you want to send an e-mail message.
Exchanging Messages 117
d. The contact card of your selected contact is then displayed. Touch
the item that shows Send e-mail.
Touch and hold a
favorite contact
to open his/her
contact card
Select from Contacts:
a. Tap Start > Contacts.
b. Flick or slide your finger upward on the touch screen to scroll
down the contact list. See “Finger scrolling and finger panning” in
Chapter 1 for more details on finger scrolling.
c. Touch the contact’s name to open his or her contact card.
d. On the contact card, touch the item that shows Send e-mail.
2. If you have several e-mail accounts, the Account Picker screen will
appear. Select an e-mail account that you want to use.
3. A new e-mail message is then created.
To add more recipients, enter their e-mail addresses, separating
them with a semicolon. You can also tap To if you want to add e-mail
addresses stored in Contacts.
4. Enter a subject and compose your message. To quickly add common
messages, tap Menu > My Text and tap a desired message.
5. To check the spelling, tap Menu > Spell Check.
6. Tap Send.
118 Exchanging Messages
Tips • To enter symbols, tap Shift using the on-screen keyboard then tap a
symbol, or use the Symbol Pad. For more information about entering text
and symbols, see Chapter 2.
• To set the priority, tap Menu > Message Options.
• If you are working offline, e-mail messages are moved to the Outbox
folder and will be sent the next time you connect.
To add an attachment to a message
1. In the message that you are composing, tap Menu > Insert and tap
the item you want to attach: Picture, Voice Note, or File.
2. Select the file you want to attach, or record a voice note.
Filter the Inbox message list
When the Inbox on your device is full of messages, it may be hard to browse
and locate a desired message. You can filter your Inbox to only display the
messages that contain a particular sender or subject you are searching for.
To filter your Inbox
• Enter the sender name or e-mail subject you want to look for using
the on-screen keyboard. As you tap keys, the message list narrows
down to the conditions you have set.
For example, tapping “S”, then “A”
narrows the list to only the e-mails
that contain sender names and e-
mail subjects that start with “SA.”
Exchanging Messages 119
View and reply to messages
To read an incoming message
By default, only the first few kilobytes of a message are shown when you
open an incoming message. To read the whole message:
• Finger-scroll to the end of the message and tap Get the rest of this
message; or
• Tap Menu > Download Message.
The message will be downloaded the next time you tap Menu > Send/
Receive to send and receive e-mail.
Note If your company is running Microsoft Exchange Server 2007, the message
downloads immediately, without waiting until the next time you
synchronize. For more information about working with company e-mails, see
Chapter 8.
To download an attachment
An attachment appears below the subject of the message. Tapping the
attachment opens the attachment if it has been fully downloaded or marks
it for download the next time you send and receive e-mail.
Notes • If there are multiple attachments in the message, all attachments are
downloaded.
• For information about setting your device to automatically download file
attachments, see "Customize e-mail settings".
• If your company is running Microsoft Exchange Server 2007, the
attachment downloads immediately, without waiting until the next time
you synchronize. For more information about working with company
e-mails, see Chapter 8.
To reply to or forward a message
1. Open the message and tap Menu > Reply, Menu > Reply All, or
Menu > Forward.
2. Enter your response then tap Send.
Tip Whenever you reply to all the recipients of an Outlook e-mail, your own
e-mail address will also be added to the recipient list. You can customize
ActiveSync so that your e-mail address will be excluded. To do so, tap Menu
> Options in ActiveSync, select the E-mail item, tap Settings, then tap
Advanced. In the My e-mail addresses text box, enter your e-mail address.
You can enter several e-mail addresses by separating them with a semicolon.
120 Exchanging Messages
To view and reply to HTML e-mails
You can receive, view and reply to HTML e-mails from any type of e-mail
account. The HTML format is retained, without layout shifting or resizing.
Note HTML e-mail support in Outlook Mobile is available only if your company is
using Microsoft Exchange Server 2007.
1. Set the message format to HTML. To find out how to set the message
format, see “Customize e-mail settings”.
2. Tap Start > Messaging, select your e-mail account, and open an
HTML e-mail that you received.
3. Tap the Tap to scroll right option to be able to scroll sideways and
get a complete horizontal view of the message.
4. Tap Get the rest of this message that’s shown at the bottom of the
message to download and view the whole message.
5. If the e-mail does not download immediately, tap Menu > Send/
Receive.
6. If images do not immediately appear on the message, tap Internet
pictures blocked then tap Download Internet pictures.
7. Tap Menu and choose whether to reply or forward the message.
8. Enter your response then tap Send.
Tip E-mail can contain hyperlinks to web pages.
Download messages
The manner in which you download messages depends on the type of
e-mail account you have.
To send and receive e-mail for an Outlook account
1. Tap Start > Programs > ActiveSync.
2. Connect your device to your PC using the USB cable or Bluetooth.
Otherwise, connect wirelessly if you are synchronizing Outlook
e-mail with the Exchange Server. For more information, see Chapter 8.
3. Synchronization automatically begins, and your device sends and
receives Outlook e-mail.
Tip You can also manually synchronize anytime by tapping Sync in ActiveSync or
Menu > Send/Receive in Outlook Mobile.

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