HTC EFN PDA Phone w/BT & WLAN User Manual Book Elfin Rogers English Manual indb

HTC Corporation PDA Phone w/BT & WLAN Book Elfin Rogers English Manual indb

Contents

Users Manual 1

www.htc.comTouch PhoneUser Manual
2 Please Read Before ProceedingTHE BATTERY IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER CASING.PRIVACY RESTRICTIONSSome countries require full disclosure of recorded telephone conversations, and stipulate that you must inform the person with whom you are speaking that the conversation is being recorded. Always obey the relevant laws and regulations of your country when using the recording feature of your device.INTELLECTUAL PROPERTY RIGHT INFORMATIONCopyright © 2007 High Tech Computer Corp. All Rights Reserved., , and ExtUSB are trademarks and/or service marks of High Tech Computer Corp.Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, Windows XP, Windows Vista, ActiveSync, Windows Mobile Device Center, Internet Explorer, Windows Live, MSN, Hotmail, Outlook, Excel, PowerPoint, Word, and Windows Media are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.Bluetooth and the Bluetooth logo are trademarks owned by Bluetooth SIG, Inc.Wi-Fi is a registered trademark of the Wireless Fidelity Alliance, Inc.microSD is a trademark of SD Card Association.Java, J2ME and all other Java-based marks are trademarks or registered trademarks of Sun Microsystems, Inc. in the United States and other countries.Copyright © 2007, Adobe Systems Incorporated.Copyright © 2007, Macromedia Netherlands, B.V.Macromedia, Flash, Macromedia Flash, Macromedia Flash Lite and Reader are trademarks and/or registered trademarks of Macromedia Netherlands, B.V. or Adobe Systems Incorporated.Copyright © 2007, JATAAYU SOFTWARE (P) LTD. All Rights Reserved.Copyright © 2007, Dilithium Networks, Inc. All Rights Reserved.Copyright © 2007, Tao Group Limited. All Rights Reserved.ArcSoft MMS Composer™ Copyright © 2003-2007, ArcSoft, Inc. and its licensors. All Rights Reserved. ArcSoft and the ArcSoft logo are registered trademarks of ArcSoft, Inc. in the United States and/or other countries.
3Sprite Backup is a trademark or service mark of Sprite Software.All other company, product and service names mentioned herein are trademarks, registered trademarks or service marks of their respective owners.HTC shall not be liable for technical or editorial errors or omissions contained herein, nor for incidental or consequential damages resulting from furnishing this material. The information is provided “as is” without warranty of any kind and is subject to change without notice. HTC also reserves the right to revise the content of this document at any time without prior notice.No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or storing in a retrieval system, or translated into any language in any form without prior written permission of HTC.DisclaimersTHE WEATHER INFORMATION, DATA AND DOCUMENTATION ARE PROVIDED “AS IS” AND WITHOUT WARRANTY OR TECHNICAL SUPPORT OF ANY KIND FROM HTC. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HTC AND ITS AFFILIATES expressly disclaim any and all representations and warranties, express or implied, arising by law or otherwise, regarding the Weather Information, Data, Documentation, or any other Products and services, including without limitation any express or implied warranty of merchantability, express or implied warranty of fitness for a particular purpose, non-infringement, quality, accuracy, completeness, effectiveness, reliability, usefulness, that the Weather Information, Data and/or Documentation will be error-free, or implied warranties arising from course of dealing or course of performance.Without limiting the foregoing, it is further understood that HTC and its Providers are not responsible for Your use or misuse of the Weather Information, Data and/or Documentation or the results from such use. HTC and its Providers make no express or implied warranties, guarantees or affirmations that weather information will occur or has occurred as the reports, forecasts, data, or information state, represent or depict and it shall have no responsibility or liability whatsoever to any person or entity, parties and non-parties alike, for any inconsistency, inaccuracy, or omission for weather or events predicted or depicted, reported, occurring or occurred. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, YOU ACKNOWLEDGE THAT THE WEATHER INFORMATION, DATA AND/OR DOCUMENTATION MAY INCLUDE INACCURACIES AND YOU WILL USE COMMON SENSE AND FOLLOW STANDARD SAFETY PRECAUTIONS IN CONNECTION WITH THE USE OF THE WEATHER INFORMATION, DATA OR DOCUMENTATION.
4 Limitation of DamagesTO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL HTC OR ITS PROVIDERS BE LIABLE TO USER OR ANY THIRD PARTY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES OF ANY KIND, IN CONTRACT OR TORT, INCLUDING, BUT NOT LIMITED TO, INJURY, LOSS OF REVENUE, LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY, LOSS OF DATA, AND/OR LOSS OF PROFITS ARISING OUT OF, OR RELATED TO, IN ANY MANNER, OR THE DELIVERY, PERFORMANCE OR NONPERFORMANCE OF OBLIGATIONS, OR USE OF THE WEATHER INFORMATION, DATA OR DOCUMENTATION HEREUNDER REGARDLESS OF THE FORESEEABILITY THEREOF. Important Health Information and Safety PrecautionsWhen using this product, the safety precautions below must be taken to avoid possible legal liabilities and damages.Retain and follow all product safety and operating instructions. Observe all warnings in the operating instructions on the product.To reduce the risk of bodily injury, electric shock, fire, and damage to the equipment, observe the following precautions.ELECTRICAL SAFETYThis product is intended for use when supplied with power from the designated battery or power supply unit. Other usage may be dangerous and will invalidate any approval given to this product.SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATIONCAUTION: Connecting to an improperly grounded equipment can result in an electric shock to your device.This product is equipped with a USB cable for connecting the product to a desktop or notebook computer. Be sure your computer is properly grounded (earthed) before connecting the product to the computer. The power supply cord of a desktop or notebook computer has an equipment-grounding conductor and a grounding plug. The plug must be plugged into an appropriate outlet which is properly installed and grounded in accordance with all local codes and ordinances.SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT• Use the correct external power source A product should be operated only from the type of power source indicated on the electrical ratings label. If you are not sure of the type of power source required, consult your authorized service provider or local power company. For a product that operates from battery power or other sources, refer to the operating instructions that are included with the product.
5• Handle battery packs carefully This product contains a Li-ion battery. There is a risk of fire and burns if the battery pack is handled improperly. Do not attempt to open or service the battery pack. Do not disassemble, crush, puncture, short external contacts or circuits, dispose of in fire or water, or expose a battery pack to temperatures higher than 60˚C (140˚F). WARNING: Danger of explosion if battery is incorrectly replaced. To reduce risk of fire or burns, do not disassemble, crush, puncture, short external contacts, expose to temperature above 60° C (140° F), or dispose of in fire or water. Replace only with specified batteries. Recycle or dispose of used batteries according to the local regulations or reference guide supplied with your product. • Take extra precautions • Keep the battery or device dry and away from water or any liquid as it may cause a short circuit. • Keep metal objects away so they don’t come in contact with the battery or its connectors as it may lead to short circuit during operation. • Do not use a battery that appears damaged, deformed, or discolored, or the one that has any rust on its casing, overheats, or emits a foul odor. • Always keep the battery out of the reach of babies and small children, to avoid swallowing of the battery. Consult the doctor immediately if the battery is swallowed.If the battery leaks: • Do not allow the leaking fluid to come in contact with skin or clothing. If already in contact, flush the affected area immediately with clean water and seek medical advice. • Do not allow the leaking fluid to come in contact with eyes. If already in contact, DO NOT rub; rinse with clean water immediately and seek medical advice. • Take extra precautions to keep a leaking battery away from fire as there is a danger of ignition or explosion.• Communicate the appropriate steps immediately in case a hazard occurs.
6 SAFETY PRECAUTIONS FOR DIRECT SUNLIGHTKeep this product away from excessive moisture and extreme temperatures. Do not leave the product or its battery inside a vehicle or in places where the temperature may exceed 60°C (140°F), such as on a car dashboard, window sill, or behind a glass that is exposed to direct sunlight or strong ultraviolet light for extended periods of time. This may damage the product, overheat the battery, or pose a risk to the vehicle.PREVENTION OF HEARING LOSSCAUTION: Permanent hearing loss may occur if earphones or headphones are used at high volume for prolonged periods of time.SAFETY IN AIRCRAFTDue to the possible interference caused by this product to an aircraft’s navigation system and its communications network, using this device’s phone function on board an airplane is against the law in most countries. If you want to use this device when on board an aircraft, remember to turn off the phone by switching to Flight Mode.ENVIRONMENT RESTRICTIONSDo not use this product in gas stations, fuel depots, chemical plants or where blasting operations are in progress, or in potentially explosive atmospheres such as fuelling areas, fuel storehouses, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. Please be aware that sparks in such areas could cause an explosion or fire resulting in bodily injury or even death.EXPLOSIVE ATMOSPHERESWhen in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at refueling points such as service or gas stations, and are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants, or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders.ROAD SAFETYVehicle drivers in motion are not permitted to use telephony services with handheld devices, except in the case of emergency. In some countries, using hands-free devices as an alternative is allowed.
7SAFETY PRECAUTIONS FOR RF EXPOSURE• Avoid using your device near metal structures (for example, the steel frame of a building).• Avoid using your device near strong electromagnetic sources, such as microwave ovens, sound speakers, TV and radio.• Use only original manufacturer-approved accessories, or accessories that do not contain any metal.• Use of non-original manufacturer-approved accessories may violate your local RF exposure guidelines and should be avoided.INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONSThis product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics.If you use any other personal medical device, consult the manufacturer of your device to determine if it is adequately shielded from external RF energy. Your physician may be able to assist you in obtaining this information.Turn the phone OFF in health care facilities when any regulations posted in these areas instruct you to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.HEARING AIDSSome digital wireless phones may interfere with some hearing aids. In the event of such interference, you may want to consult your service provider, or call the customer service line to discuss alternatives.NONIONIZING RADIATIONYour device has an internal antenna. This product should be operated in its normal-use position to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment.Use only the supplied integral antenna. Use of unauthorized or modified antennas may impair call quality and damage the phone, causing loss of performance and SAR levels exceeding the recommended limits as well as result in non-compliance with local regulatory requirements in your country.
8 2.0 MEGA PIXELS CAMERAInternal antenna locationTo assure optimal phone performance and ensure human exposure to RF energy is within the guidelines set forth in the relevant standards, always use your device only in its normal-use position. Do not touch or hold the antenna area unnecessarily when placing or receiving a phone call. Contact with the antenna area may impair call quality and cause your device to operate at a higher power level than needed. Avoiding contact with the antenna area when the phone is IN USE optimizes the antenna performance and the battery life.General Precautions• Avoid applying excessive pressure to the device Do not put heavy objects or apply excessive pressure on the device to prevent damaging the device or distorting the touch screen display. Also avoid carrying the device inside your pocket for extensive lengths of time.• Heed service markings Except as explained elsewhere in the Operating or Service documentation, do not service any product yourself. Service needed on components inside these compartments should be done by an authorized service technician or provider.• Damage requiring service Unplug the product from the electrical outlet and refer servicing to an authorized service technician or provider under the following conditions:• Liquid has been spilled or an object has fallen into the product.• The product has been exposed to rain or water.• The product has been dropped or damaged.• There are noticeable signs of overheating.• The product does not operate normally when you follow the operating instructions.• Avoid hot areas The product should be placed away from heat sources such as radiators, heat registers, stoves, or other products (including amplifiers) that produce heat.
9• Avoid wet areas Never use the product in a wet location.• Avoid using your device after a dramatic change in temperature When you move your device between environments with very different temperature and/or humidity ranges, condensation may form on or within the device. To avoid damaging the device, allow sufficient time for the moisture to evaporate before using the device.NOTE: When taking the device from low-temperature conditions into a warmer environment or from high-temperature conditions into a cooler environment, allow the device to acclimate to room temperature before turning on power.• Avoid pushing objects into product Never push objects of any kind into cabinet slots or other openings in the product. Slots and openings are provided for ventilation. These openings must not be blocked or covered.• Mounting accessories Do not use the product on an unstable table, cart, stand, tripod, or bracket. Any mounting of the product should follow the manufacturer’s instructions, and should use a mounting accessory recommended by the manufacturer.• Avoid unstable mounting Do not place the product with an unstable base. • Use product with approved equipment This product should be used only with personal computers and options identified as suitable for use with your equipment.• Adjust the volume Turn down the volume before using headphones or other audio devices.• Cleaning Unplug the product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning, but NEVER use water to clean the LCD screen.
10 ContentsChapter 1 Getting Started 151.1 Getting to Know Your Device and Accessories ..................................161.2 Installing the SIM Card, Battery, and Storage Card ..........................201.3 Starting Up ..........................................................................................231.4 The Today Screen .................................................................................251.5 The Start Menu ....................................................................................261.6 Quick Menu ..........................................................................................261.7 HTC Home ............................................................................................271.8 TouchFLO™ ............................................................................................321.9 Programs ..............................................................................................381.10 Settings ...............................................................................................411.11 Status Icons ........................................................................................45Chapter 2 Entering and Searching Information 472.1 Entering Information ...........................................................................482.2 Using the On-screen Keyboard ...........................................................492.3 Using the Touch Keyboard ..................................................................492.4 Using the Touch Keypad ......................................................................522.5 Using the Symbol Pad ..........................................................................532.6 Using Letter Recognizer ......................................................................542.7 Using Block Recognizer .......................................................................542.8 Using Transcriber .................................................................................552.9 Searching Information ........................................................................56Chapter 3 Using Phone Features 573.1 Using the Phone ...................................................................................583.2 Making a Call ........................................................................................603.3 Receiving a Call ....................................................................................633.4 Smart Dialing .......................................................................................64
113.5 Additional Dialing Information ..........................................................673.6 Setting Up Bluetooth SIM Access for Car Kit Phones ........................67Chapter 4 Setting Up Your Device 694.1 Basic Settings .......................................................................................704.2 Personalizing the Today Screen ..........................................................734.3 Protecting Your Device ........................................................................76Chapter 5 Synchronizing Information With Your Computer 795.1 About Synchronization .......................................................................805.2 Setting Up Windows Mobile® Device Center on Windows Vista™ ....815.3 Setting Up ActiveSync® on Windows XP® ..........................................835.4 Synchronizing With Your Computer ...................................................845.5 Synchronizing via Bluetooth ..............................................................855.6 Synchronizing Music and Video .........................................................86Chapter 6 Organizing Contacts, Appointments, Tasks, and Other Information 876.1 Contacts ................................................................................................886.2 SIM Manager ........................................................................................926.3 Calendar ...............................................................................................946.4 Tasks ......................................................................................................976.5 Notes .....................................................................................................996.6 Voice Recorder ....................................................................................101Chapter 7 Exchanging Messages 1037.1 Messaging ..........................................................................................1047.2 Text Messages ....................................................................................1067.3 MMS ....................................................................................................1097.4 Types of E-mail Accounts ...................................................................1137.5 E-mail Setup Wizard ...........................................................................1137.6 Using E-mail ........................................................................................116
12 Chapter 8 Working With Company E-mails and Meeting Appointments 1238.1 Synchronizing Your Device with the Exchange Server ...................1248.2 Working With Company E-mails .......................................................1258.3 Managing Meeting Requests ...........................................................1298.4 Finding Contacts in the Company Directory ...................................131Chapter 9 Working With Documents and Files 1339.1 Microsoft® Office Mobile ...................................................................1349.2 Adobe® Reader® LE ............................................................................1359.3 Copying and Managing Files .............................................................1369.4 ZIP .......................................................................................................1379.5 Backing Up Data ................................................................................138Chapter 10 Getting Connected 14110.1 Comm Manager ................................................................................14210.2 Ways of Connecting to the Internet ................................................14310.3 Wi-Fi ..................................................................................................14310.4 GPRS ..................................................................................................14610.5 Dial-up ..............................................................................................14710.6 Starting a Data Connection .............................................................14710.7 Internet Explorer® Mobile ...............................................................14810.8 Windows Live™ .................................................................................15010.9 Using Your Device as a Modem (Internet Sharing) .........................15410.10 Bluetooth .......................................................................................156Chapter 11 Experiencing Multimedia 16311.1 Camera ..............................................................................................16411.2 Camera Album .................................................................................17411.3 Pictures & Videos .............................................................................17811.4 Windows Media® Player Mobile ......................................................18011.5 Streaming Media .............................................................................18511.6 Audio Manager ................................................................................187
13Chapter 12 Managing Your Device 19112.1 Adding and Removing Programs ...................................................19212.2 Using Task Manager .........................................................................19212.3 Resetting Your Device ......................................................................19412.4 Managing Memory ..........................................................................19612.5 Windows Update ..............................................................................19712.6 Battery Saving Tips ..........................................................................198Chapter 13 Using Other Applications 19913.1 Voice Speed Dial ..............................................................................20013.2 Java ...................................................................................................20213.3 Spb GPRS Monitor ...........................................................................204Appendix 207A.1 Specifications .....................................................................................208A.2 Regulatory Notices ............................................................................211Index 215
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Chapter 1 Getting Started1.1 Getting to Know Your Device and Accessories1.2 Installing the SIM Card, Battery, and Storage Card1.3 Starting Up1.4 The Today Screen1.5 The Start Menu1.6 Quick Menu1.7 HTC Home1.8 TouchFLO™1.9 Programs1.10 Settings1.11 Status Icons
16 Getting Started1.1 Getting to Know Your Device and AccessoriesTop panelPOWERPress to turn off the display temporarily. To turn off the power, press and hold for about 5 seconds. For more information, see “Starting Up” in this chapter.Left panelVolume Slider• Slide up or down to adjust the speaker volume.• During a call, slide up or down to adjust the earpiece volume.Lanyard/Strap holderRight panelCAMERAPress to launch the Camera. See Chapter 11 for details.Stylus
Getting Started 17Front panel Notification LEDs* See description below.EarpieceListen to a phone call from here.Touch ScreenTALKPress to answer an incoming call or dial a number.NAVIGATION Control/ENTERPress this multi-directional control up, down, left, or right to move through menus and program instructions; carry out the selection by pressing the center button.ENDPress to end a call or to return to the Today screen.* Right LED: Shows Green and Amber lights for GSM/GPRS/EDGE standby, message, and network status as well as for notification and battery charging status. Left LED: Shows a flashing Blue light when the Bluetooth system is powered up and ready to transmit Bluetooth radio signal, or a flashing Green light for Wi-Fi status. When both Bluetooth and Wi-Fi are enabled, their lights flash alternately.
18 Getting StartedBack panel2.0 MEGA PIXELS CAMERASpeaker2 Megapixel CameraSee Chapter 11 for details.Back CoverSlide the back cover upward to remove it.Self-portrait Mirror• Use it when taking self-portrait shots.Bottom panelSync Connector/Earphone JackConnect the supplied USB cable to synchronize information or plug in the AC adapter to recharge the battery. You can also connect the supplied USB stereo headset for hands-free conversation or for listening to audio media.MicrophoneRESETWith the stylus, press the RESET button to soft-reset your device.
Getting Started 19Accessories21 345No. Accessory Function1 AC adapter Recharges the battery.2 USB Sync cable Connects your device to a PC and synchronizes data.3 Stereo headset Provides a volume control slider and a Send/End button. Press the Send/End button to pick up a call or put a call on hold; press and hold the button to end the call.4 Pouch Acts as a protective carrying case for your device.5 microSD™ card Provides 1 GB of storage space.
20 Getting Started1.2 Installing the SIM Card, Battery, and Storage CardAlways turn off your device before installing or removing the SIM card or battery.The SIM card contains your phone number, service details, and phonebook/message memory. Your device supports both 1.8V and 3V SIM cards. Some legacy SIM cards will not function with your device. You should consult with your service provider for a replacement SIM card. There may be fees for this service.Your device contains a rechargeable Li-ion battery. It is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including network configuration, signal strength, the temperature of the environment in which you operate your device, the features and/or settings you select and use, items attached to connecting ports, and your voice, data, and other program usage patterns.Battery life estimates (approximations):• Standby time: Up to 200 hours for GSM.• Talk time: Up to 5 hours for GSM.• Media playback time: Up to 8 hours for WMV; Up to 12 hours for WMA.Warning! To reduce risk of fire or burns:• Do not attempt to open, disassemble, or service the battery pack.• Do not crush, puncture, short external contacts, or dispose of in fire or water.• Do not expose to temperatures above 60oC (140oF).• Replace only with the battery pack designated for this product.• Recycle or dispose of used battery as stipulated by local regulation.
Getting Started 21To remove the back coverBefore installing the SIM card, battery, or storage card, you have to remove the back cover.1. Make sure your device is turned off.2. Slide the back cover upward as shown in the following illustration.To install the SIM card and microSD card1. Use your thumb or finger to pry open the cover that houses the SIM and storage card slots. To open the slot cover easier, pry it open from both ends.2. Flip your device so that the touch screen faces upward.3. Hold open the slot cover with one hand.Slot cover
22 Getting Started4. The lower slot is the SIM card slot.Insert the SIM card with its gold contacts facing down and its cut-off corner facing toward the inside of the slot.5. The upper slot is the storage card slot.Insert the microSD card into the storage card slot with the gold contacts facing down.6. Close the slot cover.Note To remove the SIM card or storage card, press the card to pop it out of the slot.To install the battery1. Install the battery by inserting it with its exposed copper part aligned with the protruding copper conductor on the upper right side of the battery compartment. Insert the right side of the battery first, then gently push the battery into place.2. Replace the back cover.To remove the battery1. Make sure your device is turned off.2. Remove the back cover.3. To remove the battery, lift it up from the lower-left end of the battery.
Getting Started 231.3 Starting UpAfter inserting your SIM card and battery, you can now power on and start using your device.Turn your device on and offTo turn on the power• Press and hold the POWER button for a few seconds.When you turn on your device for the first time, a Quick Start Wizard will guide you through the calibration process and the setup of regional settings, date and time, and password. For more information about touch screen calibration, see “Calibrate the device”.To turn off the power• Press and hold the POWER button for a few seconds.A message will then be displayed, prompting you whether or not to turn off the device completely.Charge the batteryNew batteries are shipped partially charged. Before you start using your device, it is recommended that you charge the battery. Some batteries perform best after several full charge/discharge cycles. You can charge the battery in two ways:• Charging the device’s battery by connecting the power adapter.• Connecting your device to a PC via the provided USB Sync cable.Note Only the AC adapter and USB cable provided with your device should be used to charge the device.Charging is indicated by a solid amber light on the left LED indicator. As the battery is being charged while the device’s power is on, a charging icon ( ) will be shown on the title bar of the Today screen. After the battery has been fully charged, the left LED becomes green and a full battery icon ( ) appears on the Today screen’s title bar.Warning! • Do not remove the battery from the device while you are charging it using the AC or car adapter.• As a safety precaution, the battery stops charging when it overheats.
24 Getting StartedCalibrate the deviceCalibrating the touch screen involves tapping the center of a cross with the stylus as the cross moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated.If your device does not accurately respond to screen taps, follow these steps to re-calibrate it:1. Tap Start > Settings > System tab > Screen.2. On the General tab, tap Align Screen, then follow the on-screen instructions to complete the calibration.Manage screen settingsThe device’s display has the following orientation modes: Portrait and Landscape. To change the orientation, tap Start > Settings > System tab > Screen, and select the orientation you want.Tip To quickly change the screen orientation, you can also tap the Rotate Screen icon in HTC Home’s Launcher. See “HTC Home” later in this chapter for details.To smooth the edges of screen fonts for many programs, on the ClearType tab, select the Enable ClearType check box. To increase the readability or to see more content on the screen, on the Text Size tab, adjust the text size by moving the slider.Switch your device to Sleep modeQuickly pressing the POWER button turns off the display temporarily and switches your device to Sleep mode. Sleep mode suspends your device to a low power state while the display is off in order to save battery power.Your device also automatically goes into Sleep mode when you leave the device idle after a certain amount of time.To specify the timeout period before your device goes into Sleep mode1. Tap Start > Settings > System tab > Power > Advanced tab.2. Under On battery power, make sure the Turn off device if not used for check box is selected.3. Select the battery timeout period, then tap OK.
Getting Started 25You will still be able to receive messages and calls while your device is in Sleep mode. Pressing the POWER button again or new incoming calls/messages will wake up your device.1.4 The Today ScreenThe Today screen displays important information, such as upcoming appointments and status indicators. You can touch or tap a section on the screen to open the associated program.Your upcoming appointmentOpen Start MenuNotificationSignal strengthAdjust volumeBattery statusHTC Home(See “HTC Home” in this chapter for details)Open Quick Menu(See “Quick Menu” in this chapter for details)Connection statusA subscription-based service available exclusively from Rogers Communications Inc. Check Rogers web site for details.• To access the Today screen, tap Start > Today.• To customize the Today screen display, including the background image, tap Start > Settings > Personal tab > Today.For more information about customizing the Today screen, see Chapter 4.
26 Getting Started1.5 The Start MenuThe Start menu, located at the top left corner of the Today screen, displays a list of programs. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus.View Help information for the current screen.View and change settings.Access more programs.Open a recently-used program.Open a program.(The items displayed in the Start menu can be customized by tapping Start > Settings > Personal tab > Menus).Switch to the Today screen.Tip By default, the Start menu is displayed in a large size to make it easier for you to select menu items by simply touching them with your finger. To display the Start menu in its normal size, tap Start > Settings > Personal tab > Large Start Menu then clear the Enable large Start menu check box.1.6 Quick MenuThe Quick Menu, located at the top right corner of the Today screen, shows the currently running programs. You can quickly switch between running programs, stop programs, and see how much program memory is being used.
Getting Started 27Tap this button to open the Quick Menu.• To switch to a running program, tap the program name. • To stop running a program, tap . Customize how programs are closed. (See “Using Task Manager” in Chapter 12.)Stop all currently running programs.Shows the total program memory usage (in percentage). Tap to open Memory settings.1.7 HTC HomeHTC Home™ is a Today screen plug-in that gives you up-to-date local information at a glance, such as time, day and weather information, and shows new messages and missed calls. It also has a customizable launcher where you can add your favorite applications for one-touch access and a Profile selector where you can quickly change the profile or ring tone of your device.HTC Home has four components: Home, Weather, Launcher and Sound. At the bottom of HTC Home, there is a toolbar that allows you to switch between these components.HTC Home ToolbarHome Weather Launcher Sounds
28 Getting StartedTo switch between the different components of HTC HomeDo any of the following:• Touch the tabs in the toolbar using your finger.• Tap the tabs in the toolbar using the stylus.• Use the NAVIGATION Control. If the toolbar is not selected, press NAVIGATION up/down first to select the toolbar. Press NAVIGATION left/right to select a tab and then press ENTER.HomeHome displays the current day, date and local time. When you have new incoming messages and calls, it shows you the number of new e-mails, SMS/MMS messages, and missed calls. If you have set up the alarm, it also shows the Alarm icon.Number of new e-mails. Touch this icon to view your e-mails.Number of new SMS/MMS messages. Touch this icon to view your SMS and MMS messages.Alarm iconNumber of missed calls. Touch this icon to view the Call History.Time display.Touch this display area when you want to change the date or time, or to enable the alarm.DateWeatherWeather shows you the current weather as well as weather information of the next four days of the week. The first time you use this feature, you need to select your city first to get the weather information of your city.To select your city1. Select the Weather tab ( ).2. Touch the area that shows Select your city here.3. On the Select City screen, browse through the list of cities and choose your city.
Getting Started 29Tip You can also perform a search. Enter the name of your city or country and then tap . 4. After selecting the desired city, tap Select.2134To view weather informationAfter selecting your city, your device automatically connects to the Internet via GPRS/EDGE and downloads weather information of the current day and the next four days of the week. The current temperature, the highest and lowest temperatures, and a visual indicator of the climate (showing if it’s a cloudy or rainy day, etc.) will be displayed in the Weather tab.Current day’s weatherTap this area to view weather information of the next four days of the week.Tap this area if you want to select another city.Shows the time or days that have passed since the last download of weather information. Tap this item to download the latest weather data.
30 Getting Started Weather for the next 4 daysTap this area to return to the current day’s weather.Tip You can also use the Wi-Fi connection of your device to download weather data. For more information about using Wi-Fi, see Chapter 10.Note If you have not connected to the Internet and downloaded weather information for five days, the following error message will be displayed: "Unable to retrieve data for selected city. Select here to retry." Use GPRS/EDGE or Wi-Fi to connect your device to the Internet, then touch the area that shows the error message to download weather data.To customize weather settings1. Touch the area that shows the city name.2. On the Select City screen, select Menu > Weather Options.3. You can enable or disable the following options:• Download weather data automatically. When this check box is selected, weather information will automatically be downloaded from the AccuWeather Web site whenever you select the Weather tab, if the data has not been updated within the last three hours. Weather data will also be downloaded every time an ActiveSync connection occurs (through over-the-air or USB connection).Clear this check box if you prefer to manually download weather information.
Getting Started 31• Download when roaming. Select this check box only if want to allow automatic download of weather data when you’re roaming. This may incur additional costs.• Temperature Scale. Choose whether to display temperature in Celsius or Fahrenheit.Tip To check for more detailed weather information on the AccuWeather Web site, select Menu > About Weather on the Select City screen and then touch the link that shows AccuWeather.com. Internet Explorer Mobile then opens and brings you to the AccuWeather Web site.LauncherLauncher allows you to add quick shortcuts to your favorite programs and settings for one-touch access. Quick settings such as Adjust Backlight, Rotate Screen and Lock Device, and a few program shortcuts are added by default. They can be replaced with your preferred settings and programs.Remove shortcutsTouch a quick shortcut to open the associated program or apply the associated setting.Touch an empty slot to add a shortcut to a setting or your favorite program.Touch a shortcut to remove it.ReturnNote To replace a shortcut, you need to delete it first and then add a shortcut to your favorite program or setting.
32 Getting StartedSoundSound provides a selection of profiles, each preconfigured with a different volume setting. It also lets you quickly change the ring tone of your device.Tap a button to select a profile (from left to right):Normal, Silent, Vibrate, AutomaticTap to open the phone sound settings where you can select the ring tone..Tap to select the Automatic profile. If Automatic is selected, the device will vibrate during a scheduled event in your calendar; when there is no scheduled event in your calendar, the device will use the Normal profile settings.Tip For information about manually adjusting the device volume, see Chapter 3.1.8 TouchFLO™TouchFLO™ is a special feature that gives you better touch panel experience on your device. With TouchFLO, you can simply use your finger to scroll and pan the screen.TouchFLO also features the Touch Cube where you can launch messaging programs, Internet Explorer® Mobile, and more. You can also add your favorite contacts, play music, and access your pictures and videos.Note Touch Cube is displayed in portrait view only. To be able to open Touch Cube, make sure your display is set to portrait mode.Touch CubeTo open the Touch Cube• Slide your finger upward, starting from the bottom of the touch screen where it shows a logo image.
Getting Started 33To close the Touch Cube• To close the Touch Cube and return to the screen prior to opening the Touch Cube, slide your finger downward on the touch screen. Opening the Touch Cube Closing the Touch CubeTo navigate the Touch CubeThe Touch Cube is a three-dimensional, cubic user interface. To flip the interface from one side to another, slide your finger left or right on the touch screen. Flipping left Flipping right
34 Getting StartedTouch Cube screensThere are three sides to the Touch Cube interface:• On the first side of the interface, you can add up to nine favorite contacts. If you make calls to certain people frequently, you can add them as favorite contacts for quicker access. Select an empty slot to add a favorite contact. If the contact has several phone numbers, select the number to call when you tap the favorite contact.Open Call History.(See Chapter 3 for details.)Tap to call the number associated with the favorite contact.Open the Phone program.(See Chapter 3 for details.)Delete favorite contacts.Open Contacts.(See Chapter 6 for details)When you add a favorite contact and there is no photo associated to that contact, the contact’s first name (or last name) will be displayed. Select a favorite contact to remove it.Return to your list of favorite contacts.Note You should already have contacts with phone numbers stored on your device or SIM card before you can add them as favorite contacts.
Getting Started 35For more information about creating contacts, see Chapter 6. For more information about synchronizing contacts and other information between your device and PC, see Chapter 5. For information about synchronizing your device with the Exchange Server, see Chapter 8. • The second side of the interface provides quick shortcuts to your e-mail messages, text and MMS messages, the Internet, and other applications.Simply touch the icons on the screen to open the corresponding program.• On the third side of the interface, you can play back music and access the images and video files on your device. Touch this icon to open Audio Manager and play back music files (For more information about using Audio Manager, see Chapter 11.)Touch these buttons to control music playback. From left to right: Backward, Play/Pause, ForwardWhile playback is in progress in Audio Manager, return to this screen. You will then see playback controls and the music title, artist, and remaining playback time of the current music.Open Camera Album to browse through photos on your device or storage card. (See Chapter 11 for details.) Open Camera Album to browse through video clips on your device or storage card.(See Chapter 11 for details.)
36 Getting StartedFinger scrolling and finger panningWith TouchFLO, you can use finger scrolling and finger panning when viewing content that cannot be fit entirely on the screen, such as Web pages, documents, and messages. Finger scrolling can also be used to scroll up and down lists such as the contacts list, file list, message list, calendar appointments list, and more.Note Finger scrolling and panning works in both portrait and landscape modes.To use finger scrolling• Flick or slide your finger downward to scroll up the screen.• Flick or slide your finger upward to scroll down the screen. When finger scrolling up and down, flick or slide anywhere within this area.• To scroll towards the left, flick or slide your finger to the right.• To scroll towards the right, flick or slide your finger to the left.• When you flick with your finger to scroll continuously, you can wait for the scrolling to stop, or you can stop the scrolling anytime by pressing your finger on the touch screen.Note Scrollbars shown on the screen indicate that there are more content that cannot be fit on the screen. You can finger-scroll up and down only when there's a vertical scrollbar shown on the screen. Likewise, you can finger-scroll left and right only when there's a horizontal scrollbar.For more information about using finger scrolling in Contacts, Messaging and Internet Explorer® Mobile, see Chapters 6, 7 and 10.
Getting Started 37To use finger panning• To pan downward, touch and hold on the touch screen then drag your finger upward.• To pan upward, touch and hold on the touch screen then drag your finger downward.• To pan towards the right, touch and hold on the touch screen then drag your finger to the left.• To pan towards the left, touch and hold on the touch screen then drag your finger to the right.• You can also pan diagonally.Note Scrollbars shown on the screen indicate that there are more content that cannot be fit on the screen. You can use finger panning only when there are scrollbars shown on the screen.To continuously pan1. Drag your finger towards the boundary and hold. The Web page, document, or message that you are viewing then continuously pans.Left and right boundariesTop and bottom boundaries2. Release your finger to stop panning.
38 Getting StartedTouchFLO settingsYou can enable or mute the finger scrolling and panning sound. Tap Start > Settings > System tab > TouchFLO then select or clear the Enable sound when finger scrolling and panning check box.1.9 ProgramsThe following are programs that are preinstalled on your device.Programs in the Start MenuIcon DescriptionOffice Mobile Use the complete suite of Microsoft® Office applications for your mobile device.Excel Mobile Create new workbooks or view and edit Microsoft® Office Excel® workbooks.PowerPoint Mobile View Microsoft® Office PowerPoint® slides and presentations.Word Mobile Create, view, and edit Microsoft® Office Word documents.Calendar Keep track of your appointments and create meeting requests.Contacts Keep track of your friends and colleagues.Internet Explorer Mobile Browse Web and WAP sites as well as download new programs and files from the Internet.Messaging Send and receive e-mail, MMS, and text messages.Phone Make and receive calls, switch between calls, and set up conference calling.Help See Help topics for the current screen or program.
Getting Started 39Programs screenIcon DescriptionGames Play two pre-installed games: Bubble Breaker and Solitaire.ActiveSync Synchronize information between your device and a PC or the Exchange Server.Adobe Reader LE View PDF (Portable Document Format) files on your device.Audio Manager Browse and play back music files.Bluetooth Explorer Search for other Bluetooth devices that have file sharing enabled and access their Bluetooth shared folder.Calculator Perform basic arithmetic and calculations, such as addition, subtraction, multiplication, and division.Camera Take photos or shoots video clips with accompanying audio.Camera Album Browse and view photos that you captured using the device's camera.Comm Manager Manage your device’s connections (including Wi-Fi, GPRS/EDGE, and Bluetooth), turn the phone on or off, and enable or disable the Direct Push function.DoMore Connect to the Rogers Wireless web site where you can download additional tools that let you do more with your device.File Explorer Organize and manage files on your device.Internet Sharing Connect your computer to the Internet using your device's data connection.Spb GPRS Monitor You will find this program in the provided CD. You can install and use this program to measure the amount of data transfers that you have made via the GPRS or GSM network connection, and calculate network usage costs. See Chapter 13 for details.Java Download and install Java applications, such as games and tools, on your device.
40 Getting StartedIcon DescriptionMessenger Use this mobile version of Windows Live Messenger to send and receive instant messages on your device.Notes Create handwritten or typed notes, drawings, and voice recordings.Pictures & Videos View, organize, and sort pictures, animated GIFs, and video files on your device or a storage card.SAPSettings Enable Bluetooth Remote SIM access on your device.Search Search contacts, data, and other information on your device.SIM Manager Manage the contacts that are stored on your SIM card. You can also use this program to copy SIM contents to Contacts on your device.Sprite Backup You will find this program in the Application CD. You can install and use this program to back up your data and files. See Chapter 9 for details.STK (SIM Tool Kit) Service Access information and other services offered by your wireless service provider.Streaming Media Stream live or on-demand video.Tasks Keep track of your tasks.Voice Recorder Record your voice, play it back, then send it via e-mail, MMS or beaming. You can also set the recorded voice as your ring tone.Voice Speed Dial Record voice tags so that you can dial a phone number or launch programs simply by speaking a word.Windows Live Use this mobile version of Windows Live™ to find information on the Web. It also lets you sign into your Windows Live account so that you can access your Live Mail messages and send/receive instant messages in Live Messenger.Windows Media Player Mobile Play back audio and video files.ZIP Save memory and free up storage space on your device by compressing files in the conventional ZIP format.
Getting Started 411.10 SettingsYou can adjust the device settings to suit the way you work. To see all available settings, tap Start > Settings, then tap the Personal, System, and Connections tabs located at the bottom of the screen.Personal tabIcon DescriptionButtons Assign a program or function to a hardware button.Input Set options for each of the input methods.Large Start Menu Change the display size of the Start menu.Lock Set a password for your device.Menus Set what programs will appear in the Start menu.Owner Information Enter your personal information on your device.Phone Customize phone settings such as ring tone, set a PIN number for your SIM card, and more.Sounds & Notifications Enable sounds for events, notifications, and more, and set the type of notification for different events.Today Customize the appearance and the information to be displayed on the Today screen.Voice Speed Dial Create voice tags for voice dialing contacts and SIM contacts as well as for launching programs.
42 Getting StartedSystem tabIcon DescriptionAbout This is where you can see basic information such as the Windows Mobile® version and type of processor used on your device. You can also specify a name for your device. Backlight Set the backlight timeout and adjust brightness.Certificates See information about certificates that are installed on your device.Clear Storage Tap this icon only when you need to remove all your data and files from the memory and reset your device to factory default settings.Clock & Alarms Set the device clock to the date and time of your locale or to a visiting time zone when you’re traveling. Alarms can also be set at specified days and times of a week.Device Information See information about the firmware version, hardware, identity, and the duration of calls made on your device.Encryption Allow files on your storage card to be encrypted. Encrypted files will be readable only on your device.Error Reporting Enable or disable the device's error reporting function. When this function is enabled and a program error occurs, technical data about the state of the program and your computer will be logged in a text file and delivered to Microsoft's technical support if you choose to send it.External GPS Set the appropriate GPS communication ports, if required. You may need to do this when there are programs on your device that access GPS data or you have connected a GPS receiver to your device. See Help for details.Key Lock Lock the buttons on your device except for the POWER button when the device is in Sleep mode. This ensures you will not switch the device on by accident and consume unnecessary power.Long Press End Key Set the behavior when you press and hold the END key. Memory Check the device memory allocation status and memory card information. You can also stop currently running programs.
Getting Started 43Icon DescriptionMicrophone AGC Adjust the volume of your voice automatically when you are recording.Power Check the remaining battery power. You can also set the timeout for turning off the display (switching device to Sleep mode) to conserve battery power.Regional Settings Set the regional configuration to use, including the format for displaying numbers, currency, date, and time on your device.Remove Programs Remove programs that you installed on your device.Screen Change the screen orientation, re-calibrate the screen, and change the screen text size.Task Manager Stop running programs, set the Exit button ( ) to end programs immediately when you tap the button, and more. For more information, see "Task Manager" in Chapter 12.TouchFLO You can enable or mute the finger scrolling and panning sound. See "TouchFLO settings" in this chapter for details.Windows Update Update Windows Mobile® on your device with the latest updates, security patches or fixes, if they are available.
44 Getting StartedConnections tabIcon DescriptionBeam Set your device to receive incoming Bluetooth beams.Bluetooth Turn Bluetooth on, set your device to visible mode, and scan for other Bluetooth devices.Comm Manager Manage your device’s connections (including Wi-Fi, GPRS/EDGE and Bluetooth), turn the phone on or off, and enable or disable the Direct Push function.Connections Set up one or more types of modem connections for your device, such as phone dial-up, GPRS/EDGE, and more, so that your device can connect to the Internet or a private local network.CSD Line Type Set the line type to use when making a circuit switch data (CSD) connection. Normally, you do not need to change the setting unless you encounter a problem on establishing a connection.GPRS Setting Set the GPRS authentication method.SMS Service Set your device to send SMS text messages via a data connection, such as GPRS or a circuit-switched connection.USB to PC Set a USB serial connection between your device and PC when there are problems connecting ActiveSync.Wi-Fi Scan for available wireless networks.Wireless LAN See information about the active wireless network, and customize Wi-Fi settings.
Getting Started 451.11 Status IconsThe following are some of the status icons that you may see on the device.Icons that appear in this areaGPRS availableEDGE availableWi-Fi is on, but device not connected to a wireless network yetConnecting to a wireless network (when arrows are moving; Connected to a wireless networkSynchronizing via Wi-FiConnection is activeConnection is not activeSynchronization in progressIcons that appear in this areaThere are more notifications. Tap the icon to view allNew text messages; SMS notification of voice mail.Receiving MMS messageNew MMS message receivedSending MMS messageMMS message sentCannot send MMS messageNew instant message from Live MessengerMissed callSpeakerphone onRoamingAlarmOther wireless network(s) detectedBluetooth stereo headset detectedActiveSync notificationSynchronization error
46 Getting StartedIcons that appear in this areaVibration modeSound onSound offIcons that appear in this areaGPRS connectingGPRS in useEDGE connectingEDGE in useMaximum signal strengthNo signalPhone is turned offNo phone service.Searching for phone serviceVoice call in progressCall on holdCalls are forwardedDialing while no SIM card is insertedNo SIM card insertedIcons that appear in this areaBattery chargingBattery fullBattery very low
Chapter 2 Entering and Searching Information2.1 Entering Information2.2 Using the On-screen Keyboard2.3 Using the Touch Keyboard2.4 Using the Touch Keypad2.5 Using the Symbol Pad2.6 Using Letter Recognizer2.7 Using Block Recognizer2.8 Using Transcriber2.9 Searching Information
48 Entering and Searching Information2.1 Entering InformationWhen you start a program or select a field that requires text or numbers, the Input Panel icon becomes available on the menu bar.Tap the Input Selector arrow (that appears next to the Input Panel icon) to open a menu where you can select a text input method and customize input options. After selecting a text input method, the corresponding Input Panel is then displayed and you can use it to enter text. To toggle between showing and hiding the Input Panel, simply tap the Input Panel icon.Input Panel (On-screen Keyboard)Input Selector arrowInput Panel iconIcon Input methodOn-screen KeyboardTouch KeyboardTouch KeypadLetter Recognizer or Block RecognizerTranscriberNote Some text input methods may not be available in certain language versions of the device.
Entering and Searching Information 492.2 Using the On-screen KeyboardWhen using Windows Mobile’s standard on-screen Keyboard, you can enter text by tapping keys on the keyboard that is displayed on the screen.To enter text using the on-screen Keyboard1. In a program, tap the Input Selector arrow, and tap Keyboard.2. Enter text by tapping keys on the on-screen Keyboard.To enlarge the on-screen Keyboard1. Tap the Input Selector arrow, then tap Options.2. In the Input method list, select Keyboard.3. Tap Large keys.2.3 Using the Touch KeyboardThe Touch Keyboard is another type of on-screen keyboard which features 20 keys. With its large, touch-friendly keys and enhanced features such as XT9 predictive input, you can enter text faster and more accurately. Tap to enter letters or symbols.• Tap to enter an uppercase letter.• Tap twice to turn on Caps Lock.Tap to cycle through the three input modes: XT9, Multitap, and Numeric. The keyboard changes to a numeric keyboard when in Numeric mode.Tap to open the Symbol Pad. Tap to create a new line. Tap to delete the previous character. Displays the word candidate list in XT9 mode. Tap a word to insert it to your text. Tap the + symbol to add a word.
50 Entering and Searching InformationTo enter text using the Touch Keyboard1. Start a program that accepts text input, such as Word Mobile.2. Tap the Input Selector arrow, and tap Touch Keyboard.3. On the last row of the Touch Keyboard, tap the second key from the left to cycle through these input modes: XT9, Multitap or Numeric. See “XT9 mode”, “Multitap mode”, and “Numeric mode” to learn how to enter text with these modes.XT9 modeBy default, the Touch Keyboard is set to XT9 mode. XT9 is a predictive text input mode which displays a word candidate list as you enter the first few characters so you can just select the word that you want. XT9 can also be set to predict the next word based on previous phrases or sentences you have entered.To enter text using XT9 mode1. Start entering the first few letters of a word. As you enter each letter, predicted words will appear above the keyboard.2. Tap the desired word to immediately insert it to your text.Note Navigate down the word candidate list if there are more words to choose from.3. If the Next Word Prediction setting is enabled, the next predicted word will appear in gray. If this is the correct word, tap the Enter key ( ) to confirm.See “To customize XT9 settings for the Touch Keyboard” to find out how to enable Next Word Prediction and other XT9 settings.To add a word to the word candidate list• If the word that you entered is not found in the dictionary, you can add it to the dictionary by tapping .To customize XT9 settings for the Touch Keyboard1. Tap the Input Selector arrow, and tap Options.2. In the Input Method tab, select Touch Keyboard from the Input method drop-down list and then tap Options.3. Tap XT9 Settings.
Entering and Searching Information 514. On the XT9 Settings screen, select or clear the following options according to your preference:• Spell Correction. Lets you correct typographical errors by selecting from a list of possible words that reflect the characters of the keys you have tapped as well as characters of nearby keys. • Next Word Prediction. Predicts the next word in your text based on previous phrases you have constructed. As you enter more text, the software learns your pattern and attempts to predict the word that you will likely type next. • Auto-Append. Automatically adds your constructed words that are not in the dictionary to the predicted word list.• Auto-Substitution. Automatically inserts an apostrophe when you type commonly contracted words (e.g. “dont” automatically becomes “don’t”). • Word Completion. Lets you select from a list of possible words based on the keys that you tapped and on the words available in the dictionary. • Multitap Word Completion. Lets you select from a list of possible combinations based on the characters that appear on the keys that you tapped.5. Tap Done.Multitap modeIn Multitap mode ( abc ), enter a character by tapping a key several times until the desired character is displayed on the screen.• To enter the first letter that shows on a key, tap the key once. To enter the second letter, tap twice. • To enter a punctuation mark, symbol, or number that appears on the upper right corner of a key, tap and hold the key.Numeric modeUse Numeric mode ( 123 ) for fast data entry of numbers such as phone numbers. Enter numbers by tapping the number keys on the keyboard.
52 Entering and Searching Information2.4 Using the Touch KeypadThe Touch Keypad is a 12-key on-screen keypad that has a layout similar to mobile phone keypads, plus some additional keys. The Touch Keypad has large keys and enhanced input features such as XT9 predictive input, which makes it faster for you to enter text in your messages and documents.Tap to enter letters or symbols.• Tap to enter an uppercase letter.• Tap twice to turn on Caps Lock.Tap to cycle through the three input modes: XT9, Multitap, and Numeric. The keyboard changes to a numeric keyboard when in the Numeric mode.Tap to open the Symbol Pad. Tap to create a new line. Tap to delete the previous character. Displays the word candidate list in XT9 mode. Tap to insert a word to your text. Tap the + symbol to add a word. To enter text using the Touch Keypad1. Start a program that accepts text input, such as Word Mobile.2. Tap the Input Selector arrow, and tap Touch Keypad.3. On the last row of the Touch Keypad, tap the second key from the left to cycle through these input modes: XT9, Multitap or Numeric. See “XT9 mode”, “Multitap mode”, and “Numeric mode” earlier in this chapter to learn how to enter text with these modes.To customize XT9 settings for the Touch Keypad• Follow the same steps in “To customize XT9 settings for the Touch Keyboard”. Just be sure to select Touch Keypad in the Input method tab before tapping Options.
Entering and Searching Information 532.5 Using the Symbol PadSymbol Pad provides a comprehensive list of common symbols such as parentheses, braces, currency signs, and more, as well as punctuation marks and special characters. The Symbol Pad is available in both the Touch Keyboard and Touch Keypad.Tap a symbol to insert it to your text.Tap to display the previous page of symbols.Tap to display the next page of symbols.Tap to close the Symbol Pad without selecting any symbol.Indicates the current page and the total number of symbol pages. Tap to go to the next page of symbols.To open the Symbol Pad and select a symbol• While using the Touch Keyboard or Touch Keypad, tap the Sym key. Browse through the symbols and then tap one to insert it to your text.• By default, the Symbol Pad allows you to select only one symbol at a time and immediately closes after your selection. To be able to select several symbols at a time, follow these steps:1. Tap the Input Selector arrow, and tap Options.2. In the Input Method tab, select Touch Keyboard or Touch Keypad from the Input method drop-down list and then tap Options.3. Clear the Enable single selection only in Symbol Pad check box.
54 Entering and Searching Information2.6 Using Letter RecognizerWith Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text.To use Letter Recognizer1. From a program, tap the Input Selector arrow, and tap Letter Recognizer.2. Write characters, numbers, and symbols in the designated writing area.• Enter capital letters by writing in the ABC (left) area of the box.• Enter lower case letters by writing in the abc (middle) area of the box.• Enter numbers by writing in the 123 (right) area of the box.• Enter punctuation and symbols by tapping in either area of the box and then writing the desired character.Note Letter Recognizer is available when text entry is possible.Tip For help with writing characters, tap the question mark near the writing area.2.7 Using Block RecognizerWith Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text.To use Block Recognizer1. From a program, tap the Input Selector arrow, and tap Block Recognizer.2. Write characters, numbers, and symbols in the designated writing area.• Enter letters by writing in the abc (left) area of the box.• Enter numbers by writing in the 123 (right) area of the box.• Enter symbols and punctuation by tapping in either area of the box and then writing the desired character.
Entering and Searching Information 55Note Block Recognizer is available when text entry is possible.Tip For help with writing characters with Block Recognizer, tap the question mark near the writing area.2.8 Using TranscriberTranscriber is a handwriting recognition program that allows you to write in cursive, print, or a combination of both.To write using Transcriber1. Start a program that accepts user input, such as Word Mobile.2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber introductory screen appears.3. Position the cursor where you want text to appear.4. Use the stylus to write anywhere on the screen. The handwriting will be converted to text shortly after you lift the stylus from the screen.To enter punctuation and symbolsTranscriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special symbol to existing text. To use this on-screen keyboard, tap on the Transcriber toolbar.The keyboard remains visible until you tap the button again.Tips • To reposition the keyboard, tap and hold the title bar, then drag to the desired location. • When no text is selected, you can also open the keyboard by doing the gesture. For more information about using Transcriber gestures, see Help on your device.To edit text1. In a program, draw a line across the text you want to edit.2. After you lift the stylus from the screen, the line will disappear and the selected text will be highlighted.
56 Entering and Searching Information3. Do either of the following:• Rewrite the text. • Use gestures to capitalize letters, insert a space, and so on. For information about using Transcriber gestures, see Help on your device.2.9 Searching InformationYou can search for files and other items stored in My Documents folder or on an installed storage card of your device. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help.To search for a file or an item1. Tap Start > Programs > Search.2. In the Search for field, you can: • Enter the file name, word, or other information you want to search for.• Tap the down arrow icon ( ), and from the list, select one item that you have looked for before.3. In the Type field, you can tap the down arrow icon ( ) and select a data type from the list to help narrow your search.4. Tap Search. The system then starts searching the matched files in the My Documents folder and subfolders.5. In the Results list, tap the item you want to open.Note The storage card symbol ( or ) is displayed next to the names of files saved on a storage card.
Chapter 3 Using Phone Features3.1 Using the Phone3.2 Making a Call3.3 Receiving a Call3.4 Smart Dialing3.5 Additional Dialing Information3.6 Setting Up Bluetooth SIM Access for Car Kit Phones
58 Using Phone Features3.1 Using the PhoneLike a standard mobile phone, you can use your device to make, receive, and keep track of calls and send messages. You can also dial directly from Contacts, and easily copy phonebook entries from your SIM card to Contacts on your device.The Phone screenFrom the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following:• Tap Start > Phone; or• Press the TALK button. TALK buttonEnter your PINMost SIM cards are preset with a PIN (personal identification number) that is provided by your wireless service provider.1. Enter the preset PIN assigned by your wireless service provider.2. Tap Enter.Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If this happens, you can unblock it with the PUK (PIN Unblocking Key) obtained from your wireless service provider.Turn the phone function on and offIn many countries, you are required by law to turn off the phone while on board an aircraft.To enable or disable the phone function1. Tap Start > Settings > Connections tab > Comm Manager.2. On the Comm Manager screen, tap the Phone button to enable or disable the phone function. When enabled, the ON indicator is activated.
Using Phone Features 59Airplane ModeAnother way to turn off the phone function is to switch your device to Airplane Mode.To enable or disable Airplane ModeWhen you enable Airplane Mode, it turns off all wireless radios on your device, which include the phone function, Bluetooth, and Wi-Fi. When you disable Airplane Mode, it turns the phone function back on. This also restores the previous states of Bluetooth and Wi-Fi.1. Tap Start > Settings > Connections tab > Comm Manager.2. On the Comm Manager screen, tap the Airplane Mode button to enable or disable Airplane Mode. When enabled, the ON indicator is activated.Adjust the device volume1. Tap the Speaker icon ( ).2. Under Volume, do the following:• Adjust the phone volume ( ) or device volume ( ) by moving the slider to the desired volume level.• Tap On, Vibrate, or Off to change both the system and ringer volume settings.Notes • To adjust the conversation phone volume, you must do it during a call. Adjusting the volume at another time will affect the ring, notification, and MP3 sound levels. • When you activate Vibrate mode, sound will automatically be muted and your device will vibrate when an incoming call is received. The Vibrate icon ( ) will appear in the title bar to indicate that Vibrate mode is activated.
60 Using Phone Features3.2 Making a CallWith your device, you can make a call from Phone, Contacts, TouchFLO, Speed Dial, Call History, and SIM Manager.Make a call from Phone1. Tap Start > Phone.2. On the Phone keypad, simply touch the keys with your finger or tap the keys using the stylus to enter the phone number.3. Press the TALK button on your device to place the call.Tip If you tap a wrong number, tap Delete ( ) to erase each subsequent digit of a number. To erase the entire number, tap and hold Delete.Make a call from ContactsTap Contacts on the Today screen or tap Start > Contacts, then do one of the following:• Press NAVIGATION up or down to select a contact, and press TALK.• Tap the desired contact in the contacts list, and tap the phone number that you want to call.• Tap and hold the desired contact, and on the shortcut menu, tap Call Work, Call Home, or Call Mobile.To choose one of the numbers of a contact to dialBy default, the mobile phone number (m) of a contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is dialed instead.1. Tap Start > Contacts.2. Press NAVIGATION up or down to select the contact.3. Press NAVIGATION left or right. The letters representing the number will change as you scroll through them.
Using Phone Features 61Make a call from TouchFLOTo place a call to a favorite contact that you added to TouchFLO’s Touch Cube, follow these steps:1. Open the Touch Cube by sliding your finger upward, starting from the bottom of the touch screen where it shows a logo image. (See Chapter 1 for detailed instructions.)2. Slide your finger left or right to rotate the cube and navigate to the screen where it shows your favorite contacts.3. Touch the photo or name of the contact whom you want to call.Tip Touch and hold the contact to open the contact's summary. Make a call from Call History1. On the Phone screen, tap the Call History button ( ) or tap Menu > Call History.2. You can either finger-scroll through all calls in Call History, or tap Menu > Filter and select from a category of call types.3. Finger-scroll to the desired contact or phone number, and tap Call.One-touch Speed DialUse Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the location 2 in Speed Dial, you can simply tap and hold the number 2 key on the Phone screen to dial the contact’s number. Before you can create a Speed Dial entry, the number must already exist in Contacts.To create a Speed Dial entry1. On the Phone screen, tap Menu > Speed Dial.2. Tap Menu > New.
62 Using Phone Features3. Tap a contact. Select the phone number that you want to add to be assigned with a speed dial key.4. In the Location box, select an available key to use as the speed dial key.Note If you want to place a phone number in a position that is already occupied, the new number will replace the number that is already there.Tips • To create a Speed Dial entry from Contacts or SIM card contact, tap the contact, select the number you want to add to Speed Dial and then tap Menu > Add to Speed Dial. • To delete a Speed Dial entry, in the Speed Dial list, tap and hold the desired entry, and tap Delete.To call voicemailThe number 1 key is generally reserved for your voicemail. Tap and hold this button on the Phone screen to call voicemail.Make a call from SIM ManagerSIM Manager allows you to view the contents of your SIM card, transfer SIM phonebook entries to Contacts on your device, and make a call from your SIM card.To call a SIM contact1. Tap Start > Programs > SIM Manager. Wait for your SIM card contents to load.2. Tap and hold the name or phone number of the person you want to call, and tap Call.For more information about SIM Manager, see Chapter 6.
Using Phone Features 633.3 Receiving a CallWhen you receive a phone call, a message will appear, giving you the option to either answer or ignore the incoming call. To answer or reject an incoming call• To answer the call, tap Answer, or press TALK on the device.• To reject the call, tap Ignore, or press END on the device.To end a call Once an incoming or outgoing call is in progress, you can tap End or press END on the device to hang up.To check a missed callYou will see the icon on top of the screen when you missed a call. To check who the caller is:• Tap the icon , then tap View; or• On the Phone screen, tap the Call History button ( ). You can view missed calls as well as incoming and outgoing calls in Call History.To put a call on holdYour device notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties. 1. Tap Answer to take the second call, and put the first one on hold.2. To end the second call and return to the first call, tap End or press END on the device.To switch between two calls• Tap Swap.To set up a conference call1. Either put a call on hold, and dial a second number; or, accept a second incoming call when you already have one in progress.2. Tap Menu > Conference.
64 Using Phone FeaturesNote Not all service providers support conference calling. Contact your service provider for details.To turn on and off the SpeakerphoneThe built-in Speakerphone on your device allows you to talk hands-free or lets other people listen to the conversation.• During a call, tap Speaker On, or press and hold TALK until the speakerphone turns on. The speakerphone icon ( ) appears in the title bar.• To turn off the speakerphone, tap Speaker Off, or press and hold TALK again until the speakerphone turns off.Warning! To avoid damage to your hearing, do not hold your device against your ear when the Speakerphone is turned on.To mute a callYou can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you.• During a call, tap Mute.• When the microphone is turned off, the mute icon ( ) appears on the screen. Tap Unmute to turn on the microphone again.3.4 Smart DialingSmart Dialing makes it easy for you to dial a phone number.When you start entering a phone number or contact name, Smart Dialing will automatically search and sort the contact entries on the SIM card, in Contacts, and the phone numbers in Call History (including incoming, outgoing, and missed calls). You can then select the desired number or contact from the filtered list to dial.Smart Dialing panel
Using Phone Features 65Tips on using Smart DialingSmart Dialing starts looking for numbers or contacts that match the sequence you have entered. Below are some tips on how to use Smart Dialing to quickly find a desired phone number or contact.To find a phone number• Simply enter the first one or two digits to find a phone number in Call History.• Enter the first three digits or more if you want to find a phone number from the saved contacts on your device and SIM card.To find a contact nameYou can just enter the first letter of a contact’s first name or surname. Smart Dialing will search for the letter starting from the first character of a contact name as well as from the character that appears after a space, dash, or underscore in a contact name. For example, if you tap number “2” which is associated with [a, b, c] on the Phone keypad, contact names such as the following will be considered matches: “Ben Miller”, “George Adams”, “John-Carter”, “Carter, Ellen”, “Dixon, Allan”, “Thomas_Clark”, “JaneCampbell”.If the matching list is long and you want to narrow down the search further, enter another letter. Using the same example above, if you continue to tap “3” which is associated with [d, e, f], the matching list will be narrowed down to the following names: “Ben Miller”, “George Adams”, “Carter, Ellen”, “Dixon, Allan”.Make a call or send a text message using Smart Dialing1. Press the TALK button on your device to open the Phone screen.2. Begin entering the first few numbers or characters.When you start entering a number or letter, the Smart Dialing panel will display matches found.3. In the Smart Dialing panel, browse the list by sliding your finger or the stylus up or down or by pressing NAVIGATION up or down.4. You can do one of the following:• When the desired contact is selected, press the TALK button to place a call.
66 Using Phone Features• To send a text message to the selected contact, tap and hold the contact, and tap Send Text Message.• To call a different phone number associated with the selected contact, tap and hold the selected contact, and tap the phone number you want to call. Tap and hold the contact to pop up the shortcut menu.Tip To view or edit information associated with the selected contact, tap the contact’s name on the shortcut menu (applies only to entries stored in Contacts on your device).Set up Smart Dialing1. On the Phone screen, tap Menu > Smart Dialing Options.2. On the Options tab, select the Enable Smart Dialing check box.• Select the Automatically expand selected contact check box to enable a contact’s name and phone number to be displayed when the contact is selected in the matching list.• Select the Enable drag-scroll check box to scroll in the matched list by dragging.• Select the Enable double-click for dialing check box to make a voice call by double-tapping the item in the matched list.
Using Phone Features 673.5 Additional Dialing InformationMake an emergency call• Enter the international emergency number for your locale, and press the TALK button on your device.Tip Additional emergency numbers may be included in your SIM card. Contact your service provider for details.Make an international call1. Touch and hold (or tap and hold) the number 0 key on the Phone keypad until the + sign appears. The + replaces the international prefix of the country that you are calling.2. Enter the full phone number you want to dial, and press the TALK button on your device. The full phone number includes country code, area code (without the leading zero, if any) and phone number.3.6 Setting Up Bluetooth SIM Access for Car Kit PhonesBluetooth car kits that support the SIM Access Profile (SAP) can connect to your device and access its SIM card via Bluetooth. Once a SAP connection has been established, you can download SIM contacts from your device to the car kit phone. You can also use the car kit phone to answer and make calls using your device’s SIM card.Note To enable downloading contacts onto the car kit, ensure that all contacts on the device are stored in the SIM card and not in the device memory. Configure the car kit to download contacts only from the SIM card. 1. On your device, make sure that Bluetooth is turned on and set to visible mode. For information about turning on Bluetooth and enabling visible mode, see “Bluetooth modes” in Chapter 10.2. Tap Start > Programs > SAPSettings.3. On the BT Remote SIM Access screen, select the Remote SIM Access check box then tap Done.
68 Using Phone Features4. Connect the car kit phone to your device via Bluetooth. To learn how to connect, consult your car kit phone’s manual.5. If this is the first time you are pairing the car kit phone with your device, enter the car kit’s passcode on your device.6. A pop-up message should appear on your device saying that a connection has been established between your device and car kit phone. Tap OK.7. On the BT Remote SIM Access screen, tap Done.Note You will not be able to make/receive calls, send/receive messages or perform related activities on your device when the SIM Access Profile connection is active. You’ll be able to do all these from the car kit phone during this time. After the connection is disconnected, you will be able to use your device as before.
Chapter 4 Setting Up Your Device4.1 Basic Settings4.2 Personalizing the Today Screen4.3 Protecting Your Device
70 Setting Up Your Device4.1 Basic SettingsTime and dateTo set the time and date1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.2. Select the correct time zone and change the date or time.Note During synchronization, the time on your device is updated with the time on your PC.To set the time and date for a different locationIf you visit or communicate with someone in a particular time zone often, you can select it as your visiting time zone.1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.2. Tap Visiting.3. Select the correct time zone and change the time or date.Regional settingsThe style in which numbers, currency, dates, and times are displayed is specified in regional settings.1. Tap Start > Settings > System tab > Regional Settings.2. On the Region tab, select your region from the list.Note This does not change the Operating System language of your device.3. The region you select determines which options will be available on the other tabs.4. To customize settings further, tap the appropriate tabs and select the desired options.Display settingsTo adjust screen brightness1. Tap Start > Settings > System tab > Backlight > Brightness tab.2. Move the slider to adjust the brightness.
Setting Up Your Device 71To set the backlight to dim after a time delay1. Tap Start > Settings > System tab > Backlight.2. Tap the Battery power tab, or the External power tab.3. Select the Turn off backlight if device is not used for check box, and specify the time delay.To increase or decrease the size of text on the screen1. Tap Start > Settings > System tab > Screen > Text Size tab.2. Move the slider to increase or decrease the text size.Device nameThe device name is used to identify your device in the following situations:• Synchronizing with a PC• Connecting to a network• Restoring information from a backupNote If you synchronize multiple devices with the same PC, each device must have a unique name.To change the device name1. Tap Start > Settings > System tab > About.2. Tap the Device ID tab.3. Enter a name.Note The device name must begin with a letter, consist of letters from A to Z, numbers from 0 to 9, and cannot contain spaces. Use the underscore character to separate words.Ringer settingsTo change the ring type and ring tone 1. On the Phone screen, tap Menu > Options > Phone tab.2. In the Ring type list, choose whether to be notified of incoming calls by a ring, a vibration, or a combination of both.3. In the Ring tone list, tap the sound you want to use.
72 Setting Up Your DeviceTip You can use *.wav, *.mid, *.mp3, *.wma, or other types of sound files that you downloaded from the Internet or copied from your PC as ring tones. For a complete list of supported audio file formats for ring tones, see "Specifications" in the Appendix.To use your sound files as ring tones, copy them first to the /My Documents/My Ringtones folder on your device, then select the sound from the Ring tone list of your device. For more information about copying files, see Chapter 9.Alarms and notificationsTo set an alarm1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.2. Tap <Description> and enter a name for the alarm.3. Tap the day of the week for the alarm. You can select multiple days by tapping each desired day.4. Tap the time to open a clock and set the time for the alarm.5. Tap the alarm icon ( ) to specify the type of alarm you want. You can choose a flashing light, a single sound, a repeating sound, or vibration.6. If you choose to play a sound, tap the list next to the Play sound check box and tap the sound you want.To choose how to be notified about events or actions1. Tap Start > Settings > Personal tab > Sounds & Notifications.2. On the Sounds tab, choose how you want to be notified by selecting the appropriate check boxes.3. On the Notifications tab, in Event, tap an event name and choose how you want to be notified by selecting the appropriate check boxes. You can choose from several options, such as a special sound, a message, or a flashing light.Tip Turning off sounds and the flashing light helps conserve battery power.
Setting Up Your Device 73Phone servicesYour device can directly link to the mobile phone network, and allow you to access and change the settings of various phone services for your device. Phone services may include Call Forwarding, Call Waiting, Voicemail, and more. Contact your wireless service provider to find out about the availability of phone services for your device.To access and change settings of phone services1. Tap Start > Settings > Personal tab > Phone > Services tab.2. Select the service you want to use, then tap Get Settings.3. Choose your desired options, then tap OK.For more information about customizing settings of phone services, see Help on your device.4.2 Personalizing the Today ScreenThe Today screen shows your upcoming appointments, active tasks, and information about incoming messages. You can customize what to display on the Today screen.To customize the Today screen1. Tap Start > Settings > Personal tab > Today.2. On the Appearance tab, select the desired theme for the background of the Today screen.3. On the Items tab, select the items you want to appear on the Today screen.To use a custom background imageYou can use one of your own pictures as the background image on the Today screen.1. Tap Start > Settings > Personal tab > Today.2. Select the Use this picture as the background check box, and tap Browse to view a list of your picture files.3. Tap the file name of the picture you want to use.4. Tap OK.
74 Setting Up Your DeviceTo display owner informationHaving owner information displayed on the Today screen makes it easier for someone to return your device to you if it is lost.1. Tap Start > Settings > Personal tab > Owner Information.2. On the Identification tab, enter your personal information.Tips • If you don’t see owner information on the Today screen, tap Start > Settings > Personal tab > Today. On the Items tab, select the Owner Info check box. • You can set your device to display the ‘my info’ screen when your device is turned on. This screen shows your complete personal information. To display the 'my info' screen, tap Start > Settings > Personal tab > Owner Information > Options tab then select the Identification information check box.To set options for displaying appointments on the Today screenIf you have a large number of appointments, you may want to specify the kind of appointments that are displayed on the Today screen.1. Tap Start > Settings > Personal tab > Today.2. Tap the Items tab.3. Select Calendar and tap Options.4. Do any of the following:• Select Next appointment to show only the next appointment in your schedule, or Upcoming appointments to show multiple appointments.• Clear the Display all day events check box if you do not want to display all-day events.For more information about using Calendar, see Chapter 6 and 8.To set options for displaying tasks on the Today screenIf you have a large number of tasks, you may want to specify the kind of tasks that are displayed on the Today screen. 1. Tap Start > Settings > Personal tab > Today.2. Tap the Items tab.3. Select Tasks and tap Options.
Setting Up Your Device 754. Do any of the following:• Under Display number of, select the type of tasks you want to appear on the Today screen.• In the Category list, select whether to display only tasks assigned to a specific category or to display all tasks.For more information about creating tasks on your device, see Chapter 6.Customize the Start menuYou can choose which items appear in the Start menu.1. Tap Start > Settings > Personal tab > Menus.2. Select the check boxes of the items you want to appear in the Start menu. You can select up to seven items.Tip You can also create folders and shortcuts to appear on the Start menu. Using Windows Explorer on your PC, navigate to the /Windows/Start Menu folder of your device, then create the folders and shortcuts that you want. You will see the added items on your device after you synchronize. For information about synchronizing your device with the computer, see Chapter 5.
76 Setting Up Your Device4.3 Protecting Your DeviceProtect your SIM card with a PINYou can protect your SIM card from unauthorized use by assigning a PIN (personal identification number). The default PIN will be given to you by your wireless service provider.To change the PIN1. On the Phone screen, tap Menu > Options > Phone tab.2. Select the Require PIN when phone is used check box.3. To change the PIN at any time, tap Change PIN.Tip Emergency calls can be placed at any time, without requiring a PIN.Protect your device with a passwordYou can help keep your data more secure by requiring a password every time the device is turned on.To set a device password1. Tap Start > Settings > Personal tab > Lock.2. Select the Prompt if device unused for check box, and in the box to the right, select how long your device must be idle before a password is required.3. In the Password type box, select the type of password you would like to use. If your device is configured to connect to a network, use an alphanumeric password for increased security for your device.4. Enter the password in both the Password and Confirm boxes.5. Tap OK. The next time the device is turned on, you will be prompted to enter your password.Notes • To ensure you can always make emergency calls, do not begin your password with the digits of your local emergency number. • If you entered a hint, the hint will be displayed after the wrong password is entered five times. • Each time a wrong password is entered, the device response time gets longer until the device appears to be not responding.
Setting Up Your Device 77 • If you forget your password, you can hard reset or clear the device memory. Before you do this, make sure you back up your data and files so that you can restore them back to your device. For more information about hard resetting the device and clearing the memory, see Chapter 12.Encrypt files on your storage cardYou can set your device to encrypt files as they are saved on the storage card.1. Tap Start > Settings > System tab > Encryption.2. Select Encrypt files placed on storage cards.Notes • Encrypted files can be read only on the device that encrypted them. • Encrypted files are opened just like other files, provided you are using the device that encrypted them. There is no separate step for you to take to read these files.Important If Encrypt files placed on storage cards is or was enabled before, then back up all files from the storage card before using Clear Storage, performing a hard reset, or updating the ROM system software. Otherwise, you will no longer be able to access the encrypted files on the storage card. Use ActiveSync or Windows Mobile Device Center to transfer files between your storage card and computer. After the procedure, copy your files back to the storage card.
78 Setting Up Your Device
Chapter 5 Synchronizing Information With Your Computer 5.1 About Synchronization5.2 Setting Up Windows Mobile® Device Center on Windows Vista™5.3 Setting Up ActiveSync® on Windows XP®5.4 Synchronizing With Your Computer5.5 Synchronizing via Bluetooth5.6 Synchronizing Music and Video
80 Synchronizing Information With Your Computer5.1 About SynchronizationYou can take information from your computer wherever you go by synchronizing them to your device. The following types of information can be synchronized between your computer and your device:• Microsoft Outlook® information, which include Outlook e-mail, contacts, calendar, tasks, and notes• Media, such as pictures, music and video• Favorites, which are the bookmarked links to your favorite web sites• Files, such as documents and other filesBefore you can synchronize, you need to install and set up first the synchronization software on your computer. For more information, see “Setting Up Windows Mobile Device Center on Windows Vista™” and “Setting Up ActiveSync® on Windows XP®”.Ways to synchronizeAfter you have installed the synchronization software to your computer, connect and synchronize your device with your computer by using one of the following methods:• Connect and synchronize using the supplied USB sync cable. Upon connecting the sync cable to your device and your computer, the synchronization process starts automatically.• Connect and synchronize using Bluetooth. You must first set up a Bluetooth partnership between your device and your computer before you can synchronize information between them using Bluetooth. For more information about setting up a Bluetooth partnership, see Chapter 10. For information about synchronizing through Bluetooth, see “Synchronizing via Bluetooth” later in this chapter.Try to synchronize frequently in order to keep information up-to-date in both your device and your computer.Note You can also synchronize Outlook e-mail, contacts, calendar, and tasks on your device with the Exchange Server at your work. For more information about setting up your device to synchronize with the Exchange Server, see Chapter 8.
Synchronizing Information With Your Computer 815.2 Setting Up Windows Mobile® Device Center on Windows Vista™Microsoft Windows Mobile® Device Center is the replacement for Microsoft® ActiveSync® on Windows Vista™. Note Some versions of Windows Vista come with Windows Mobile Device Center already installed. If Windows Mobile Device Center is not available on your Windows Vista, you can install it from the Getting Started Disc that came with your device.Set up synchronization in Windows Mobile Device CenterWhen you connect your device to your PC and start Windows Mobile Device Center for the first time, you are asked to create a Windows Mobile partnership with your device. Follow the steps below to create a partnership.1. Connect your device to your PC. Windows Mobile Device Center configures itself and then opens.2. On the license agreement screen, click Accept.3. On the Windows Mobile Device Center’s Home screen, click Set up your device. Note Choose Connect without setting up your device if you only want to transfer media files, check for updates, and explore your device but not sync Outlook information.
82 Synchronizing Information With Your Computer4. Select the items you want to synchronize, then click Next.5. Enter a device name and click Set Up.When you finish the setup wizard, Windows Mobile Device Center synchronizes your device automatically. Notice that Outlook e-mails and other information will appear on your device after synchronization.Use Windows Mobile Device CenterTo open Windows Mobile Device Center, click Start > All Programs > Windows Mobile Device Center on your Windows Vista computer.On Windows Mobile Device Center, you can do the following:• Click Mobile Device Settings to change synchronization settings.• When you click Pictures, Music and Video > ___ new pictures/video clips are available for import, a wizard guides you to tag and transfer photos from your device to the Photo Gallery on your Windows Vista PC.• Click Pictures, Music and Video > Add media to your device from Windows Media Player to synchronize music and video files using Windows Media™ Player. For more information, see “Windows Media® Player Mobile” in Chapter 11.• Click File Management > Browse the contents of your device to view documents and files from your device.Note See Windows Mobile Device Center Help for more information.
Synchronizing Information With Your Computer 835.3 Setting Up ActiveSync® on Windows XP®The Getting Started Disc that comes with your device contains Microsoft ActiveSync 4.5 or later. Follow the steps in this section to install and set up ActiveSync on Windows XP or other compatible Windows systems.Note For a list of compatible Windows systems, please go to http://www.microsoft.com/windowsmobile/activesync/activesync45.mspx.Install ActiveSync1. Insert the Getting Started Disc into the disc drive on your PC.2. Click Setup and Installation.3. Select the ActiveSync check box and click Install.4. Read the license terms and click Accept.5. When installation is complete, click Done.6. On the Getting Started with Windows Mobile screen, click Close.Set up synchronization in ActiveSyncFollow the steps below to set up a synchronization partnership.1. Connect your device to your PC. The Synchronization Setup Wizard automatically starts and guides you to create a synchronization partnership. Click Next to proceed.2. To synchronize your device with your PC, clear the Synchronize directly with a server running Microsoft Exchange check box then click Next.3. Select the information types that you want to synchronize then click Next.4. Select or clear the Allow wireless data connections check box according to your preference.5. Click Finish.When you finish the wizard, ActiveSync synchronizes your device automatically. Notice that Outlook e-mails and other information will appear on your device after synchronization.
84 Synchronizing Information With Your Computer5.4 Synchronizing With Your ComputerConnect and synchronize your device with your PC using the USB cable or Bluetooth connection.Start and stop synchronizationYou can manually synchronize either from your device or PC.From your device• Tap Start > Programs > ActiveSync., then tap Sync.To end synchronization before it completes, tap Stop.Tip To delete a partnership with one PC completely, disconnect your device from that PC first. In ActiveSync on your device, tap Menu > Options, tap the computer name, then tap Delete.From Windows Mobile Device Center1. Click Start > All Programs > Windows Mobile Device Center.2. Click at the lower left of the Windows Mobile Device Center. To end synchronization before it completes, click .From ActiveSync on your PCWhen you connect your device to your PC, ActiveSync automatically opens on your PC and synchronizes.• To manually start synchronization, click .• To end synchronization before it completes, click .Change which information is synchronizedYou can change the information types and the amount of information to synchronize for each type either on your device or your PC. Follow the steps below to change synchronization settings on your device.Note Before changing synchronization settings on your device, disconnect it from your PC.1. In ActiveSync on your device, tap Menu > Options.2. Select the check box for any items you want to synchronize. If you cannot select a check box, you might have to clear the check box for
Synchronizing Information With Your Computer 85the same information type elsewhere in the list.3. To change synchronization settings for an information type, for instance, E-mail, select it and tap Settings.You can then set the download size limit, specify the time period of information to download, and more.Notes • Some information types such as Favorites, Files and Media cannot be selected in ActiveSync Options on your device. You can only select or clear these items from your PC’s Windows Mobile Device Center or ActiveSync. • A PC can have sync partnerships with many different Windows Mobile powered devices, but a device can have sync partnerships with at most two PCs only. To ensure that your device will synchronize properly with both PCs, set up the second PC using the same synchronization settings you used on the first PC. • Outlook e-mail can be synchronized with only one computer.Troubleshoot sync connection problemWhen the PC is connected to the Internet or a local network, in some cases, the PC may disconnect the connection with your device in favor of the Internet or network connection.If this happens, tap Start > Settings > Connections tab > USB to PC, then clear the Enable advanced network functionality check box. This makes your PC utilize a serial USB connection with your device.The USB to PC ( ) icon appears on the Today Screen when serial USB connection is used.5.5 Synchronizing via BluetoothYou can connect and synchronize your device with the PC using Bluetooth.To synchronize with a computer via Bluetooth1. Set up Windows Mobile Device Center or ActiveSync on your PC to synchronize through Bluetooth. See the program’s Help for instructions.2. On your device, tap Start > Programs > ActiveSync.
86 Synchronizing Information With Your Computer3. Make sure that Bluetooth on both your device and the computer are turned on and set to visible mode. For more information, see “Bluetooth” in Chapter 10.4. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your device and the computer are turned on and set to visible mode.5. If this is the first time you have connected to this computer via Bluetooth, you must first complete the Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the computer. For more information about creating a Bluetooth partnership, see “Bluetooth partnerships” in Chapter 10.Notes • To preserve battery power, turn off Bluetooth when not in use. • To connect and synchronize your device with a computer via Bluetooth, your computer must have built-in Bluetooth or installed with a Bluetooth adapter or dongle.5.6 Synchronizing Music and VideoIf you want to carry your music or other digital media along with you while you travel, set up Microsoft® Windows Media® Player on your computer to synchronize music and video with your device.Other than selecting the Media information type to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:• Install Windows Media Player Version 11 on the PC. (Windows Media Player 11 works only in Windows XP or later versions).• Connect your device to the PC with a USB cable. If your device is currently connected using Bluetooth, you must end that connection before media can be synchronized.• Set up a sync partnership between your device and your PC’s Windows Media® Player.For more information about using Windows Media® Player Mobile, see Chapter 11.
Chapter 6 Organizing Contacts, Appointments, Tasks, and Other Information6.1 Contacts6.2 SIM Manager6.3 Calendar6.4 Tasks6.5 Notes6.6 Voice Recorder
88 Organizing Contacts, Appointments, Tasks, and Other Information6.1 ContactsContacts is your address book and information storage for the people and businesses you communicate with. You can create the following types of contacts on your device:There are three types of contacts that you can create on your device:• Outlook contacts. Contacts that are stored on your device, which can be created on your device or synchronized with your PC or the Exchange Server.• SIM contacts. Contacts that are stored on the SIM card. Only the name and a phone number can be stored for each entry.• Windows Live contacts. Contacts that you communicate with using Windows Live Messenger or MSN. Just like Outlook contacts, you can also enter complete information for a Windows Live contact. For more information, see “Add Windows Live contacts” in Chapter 10.Note You can only add Windows Live contacts after you have set up Windows Live on your device.Add new contactsTo add a contact on your device1. Tap Start > Contacts.2. Tap New, select Outlook Contact, and enter the contact information.3. In the File as field, choose how you want the contact name to appear in the contact list.
Organizing Contacts, Appointments, Tasks, and Other Information 894. To add a photo of the contact, tap Select a picture, then select the picture file or tap Camera to take a photo of the contact. This photo appears on the Phone screen when you receive a call from the contact.5. To assign a ring tone to the contact, tap the Ring tone field, scroll through the list of tones, then select a desired tone.6. When finished, tap OK.Tips • If someone who is not in your list of contacts calls you, you can create a contact from Call History by tapping and holding a phone number and then tapping Save to Contacts from the shortcut menu. • To save a phone number that is contained in a message, tap the phone number, then tap Menu > Save to Contacts. • To edit contact information, tap the contact name then tap Menu > Edit.To add a contact to your SIM card1. Tap Start > Contacts.2. Tap New then select SIM Contact.3. Enter a contact name and phone number.4. Tap OK.Tip You can also use the SIM Manager to add and edit contacts on your SIM card. For more information, see "SIM Manager" later in this chapter.View, organize and searchTo view contact information1. Tap Start > Contacts.2. Flick or slide your finger upward on the touch screen to scroll down the contact list.To scroll up the contact list, flick or slide your finger downward on the touch screen.Note For detailed instructions on how to use finger scrolling, see "Finger scrolling and finger panning" in Chapter 1.
90 Organizing Contacts, Appointments, Tasks, and Other Information3. Touch the name of a contact to open his or her contact card.4. On the contact card, you will see the last outgoing or incoming call as well as detailed information such as phone numbers of the contact, e-mail address, and more.To group similar contactsYou can group similar contacts for easier management by assigning them to categories.1. Create a new Outlook contact or edit an existing Outlook contact.2. Tap Categories.3. Select a preset category such as Business or Personal, or tap New to create your own category.4. When finished, tap OK.To view contacts by category• Tap Menu > Filter then select the desired category.To find a contact on your deviceThere are several ways to find a contact when your contact list is long.1. Tap Start > Contacts.2. Do one of the following:• Begin entering a contact name in the provided text box until the contact you want is displayed.• Filter the list by categories. In the contact list, tap Menu > Filter, then tap a category you’ve assigned to a contact. To show all contacts again, select All Contacts.
Organizing Contacts, Appointments, Tasks, and Other Information 91• On the Quick Scroll bar on the right of the screen (black vertical bar), scroll to or tap a letter to go directly to the part of the Contacts list where contact names start with that letter. Note You can disable and hide the Quick Scroll bar by tapping Menu > Options and selecting the Show alphabetical index check box. This will show Windows Mobile's standard alphabetical index on top of the Contacts list.Share contact informationTo beam a contact’s detailsYou can quickly send contact information to another mobile phone or device through Bluetooth beaming.1. Tap Start > Contacts, then select a contact.2. Tap Menu > Send Contact > Beam then select a device where to beam the contact to.Note Before you can beam, make sure Bluetooth is turned on and set to visible mode on your device and the target mobile device. You can also beam contact information to your PC. See "Bluetooth" in Chapter 10 for details.
92 Organizing Contacts, Appointments, Tasks, and Other InformationTo send contact information via text messaging1. Tap Start > Contacts, then select a contact.2. Tap Menu > Send Contact > SMS \ MMS.3. Select the contact information you want to send, then tap Done.4. In the new text message, enter the mobile phone number of the recipient, then tap Send.To send contact information as a vCardA vCard (virtual business card) is a standard file format used for exchanging contact information. vCard files can be exported to Outlook on the PC. From your device, you can send a vCard containing contact information as a file attachment in an MMS message.1. Tap Start > Contacts, then select a contact.2. Tap Menu > Send as vCard.3. A new MMS message is created with the vcard file attached. Enter the mobile phone number or e-mail address of the recipient then tap Send.For more information, see “MMS” in Chapter 7.6.2 SIM ManagerSIM Manager allows you to view the contents of your SIM card, transfer contacts from your SIM card to your device or vice versa, and make a call to a SIM contact.To create a contact on your SIM card1. Tap Start > Programs > SIM Manager.2. Tap New and enter a contact name and phone number.3. Tap Save to save the information on your SIM card.Tip: To change contact information on your SIM card, tap a SIM contact and edit it. After modifying, tap Save.
Organizing Contacts, Appointments, Tasks, and Other Information 93To copy SIM contacts to your deviceIf you have saved contacts on your SIM card, you can copy them into Contacts on your device.1. Tap Start > Programs > SIM Manager.2. Select the desired item, or select all SIM contacts by tapping Menu > Select All.3. Tap Menu > Save to Contacts.To copy contacts to the SIM cardOnly one phone number per contact name can be stored on a SIM card. When you copy a contact that has several phone numbers to your SIM card, SIM Manager saves each number under a separate name.To save each number under a different contact name on the SIM card, SIM Manager appends an indicator at the end of each name. By default, /M, /W and /H are appended to indicate mobile, work and home phone numbers respectively. You can edit this indicator first before you start copying contacts to your SIM card. Indicators of the other types of phone numbers are left empty for you to define them.1. Tap Start > Programs > SIM Manager, then tap Menu > Tools > Options.2. Select the check boxes of the types of phone numbers that you want to be added to the SIM card.3. Under the Mark column, you can change the indicator that will be appended to the SIM contact names for each phone number type. To do so, select a phone type, tap Edit, enter your desired indicator, then tap Save.4. After modifying, tap OK.5. Tap Menu > Contacts to SIM.6. Select the check boxes of the contact’s phone numbers that you want to copy to your SIM card, then tap Save.
94 Organizing Contacts, Appointments, Tasks, and Other InformationTo store your SIM card’s phone number1. On the SIM Manager screen, tap Menu > Tools > List of Own Numbers.2. Tap [Voice Line 1].3. Change the name, if desired, then enter your mobile phone number.4. Tap Save.When your phone number is stored on the SIM card, it will appear on the SIM Manager screen.6.3 CalendarUse Calendar to create appointments, including meetings and other events. You can also synchronize Calendar appointments between your device and PC.Create appointmentsTo schedule an appointment1. Tap Start > Calendar.2. Tap Menu > New Appointment.3. Enter a name for the appointment.4. Do one of the following:• If it is a special occasion such as a birthday or a whole-day event, set the All Day option to Yes.• If there is a time frame for the appointment, select the start and end dates and time.5. Specify the type of category for your appointment, so that it can be grouped with other related appointments. Tap Categories, then
Organizing Contacts, Appointments, Tasks, and Other Information 95select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to create your own category.6. When finished, tap OK to return to the calendar.Notes • All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar. • To cancel an appointment, tap Menu > Delete Appointment.Tip To have the time entered automatically in Day view, tap the time slot for the new appointment, and tap Menu > New Appointment.To set a default reminder for all new appointmentsYou can have a reminder automatically turned on for all new appointments you schedule.1. Tap Start > Calendar.2. Tap Menu > Tools > Options > Appointments tab.3. Select the Set reminders for new items check box.4. Set the time when you want the reminder to alert you.5. Tap OK to return to the calendar.View appointmentsBy default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.The highlighted hours here indicate the time of your appointments.Tap to view appointment details.Agenda viewTap to switch views.Indicates that there is a conflict with another appointment.
96 Organizing Contacts, Appointments, Tasks, and Other Information• To see detailed appointment information in any view, tap the appointment.• To view appointments by category, tap Menu > Filter then select the desired category.• To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box then choose the calendar view.• When in Month view, you will see the following indicators: Morning appointment Afternoon or evening appointment Both morning and afternoon/evening appointments All-day eventSend appointmentsTo send a meeting requestUse Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.1. Tap Start > Calendar.2. Schedule a new appointment, or open an existing one and tap Edit.3. Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.4. When have finished adding attendees, tap Done.5. Tap OK to send.Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live account.
Organizing Contacts, Appointments, Tasks, and Other Information 97Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server. • When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.To send appointment details as a vCalendarA vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the PC.Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an message. For more information, see “MMS” in Chapter 7.6.4 TasksUse Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring). You can set reminders for your tasks and you can organize them using categories.Your tasks are displayed in a task list. Overdue tasks are displayed in red.To create a task1. Tap Start > Programs > Tasks.2. Tap Menu > New Task, enter a subject for the task, and fill in information such as start and due dates, priority, and so on.3. Specify the type of category for your task, so that it can be grouped with other related tasks. Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to create your own category.4. When finished, tap OK.Tip You can easily create a short, to-do type task. Simply tap the Tap here to add a new task box, enter a subject, and tap the Enter button on the on-screen keyboard. If the task entry box is not available, tap Menu > Options and select the Show Tasks entry bar check box.
98 Organizing Contacts, Appointments, Tasks, and Other InformationTo change the priority of a taskBefore you can sort tasks by priority, you need to specify a priority level for each task.1. Tap Start > Programs > Tasks.2. Tap the task you want to change the priority for.3. Tap Edit, and in the Priority box, tap a priority level.4. Tap OK to return to the task list.Note All new tasks are assigned a Normal priority by default.To set a default reminder for all new tasks1. Tap Start > Programs > Tasks.2. Tap Menu > Options.3. Select the Set reminders for new items check box.4. Tap OK to return to the task list.Note The new tasks must have due dates set in order for the reminder to take effect.To show start and due dates in the task list1. Tap Start > Programs > Tasks.2. Tap Menu > Options.3. Select the Show start and due dates check box.4. Tap OK.To locate a taskWhen your list of tasks is long, you can display a subset of the tasks or sort the list to quickly find a specific task. 1. Tap Start > Programs > Tasks.2. In the task list, do one of the following:• Sort the list. Tap Menu > Sort By, and tap a sort option.• Filter the list by category. Tap Menu > Filter, and tap the category you want displayed.Tip To filter your tasks further, tap Menu > Filter > Active Tasks or Completed Tasks.
Organizing Contacts, Appointments, Tasks, and Other Information 99To send task information as a vCalendarTap Menu > Send as vCalendar to send a vCalendar containing task details as a file attachment in an MMS message. For more information, see “MMS” in Chapter 7.6.5 NotesUsing Notes, you can create handwritten and typed notes, record voice notes, convert handwritten notes to text for easy readability, and more.To create a note1. Tap Start > Programs > Notes. In the note list, tap New.2. Tap the Input Selector arrow next to the Input Method icon on the menu bar, tap the input method you want, and enter your text.3. If the Input Selector arrow is not displayed, tap the Input Method icon.4. When finished, tap OK to return to the note list.Notes • To select handwritten text, tap and hold next to the writing. As soon as dots appear, and before they form a complete circle, quickly drag across the writing. • If a letter crosses three ruled lines, it is treated as a drawing rather than text.To draw in a note1. Tap Start > Programs > Notes.2. In the note list, tap New.3. To draw on the screen, use the stylus like a pen.4. A selection box appears around your drawing.5. When finished, tap OK to return to the note list.Note To select a drawing (for example, to copy or delete it), tap and hold the drawing briefly. When you lift the stylus, the drawing is selected.
100 Organizing Contacts, Appointments, Tasks, and Other InformationTo record a voice noteYou can create a stand-alone recording (voice note) or you can add a recording to a note.1. Tap Start > Programs > Notes.2. Do one of the following:• To create a stand-alone recording, record from the note list.• To add a recording to a note, create or open a note.3. If you do not see the Recording toolbar, tap Menu > View Recording Toolbar.4. Tap the Record icon ( ) to begin recording your voice. Tap the Stop icon ( ) when finished recording.To change recording formats1. Tap Start > Settings > Personal tab > Input.2. Tap the Options tab, and select the desired format you want in the Voice recording format list.3. Tap OK.Note You can also change recording formats from within Notes. In the note list, tap Menu > Options > Global Input Options link (at the bottom of the page), then tap the Options tab.
Organizing Contacts, Appointments, Tasks, and Other Information 1016.6 Voice RecorderVoice Recorder lets you record your voice and then quickly send it in an MMS or e-mail, beam it, or set the recorded voice as your ringtone.Note Voice Recorder saves voice recordings in AMR-NB (Adaptive Multi-Rate Narrowband) format only. This is a common speech audio format used in mobile devices.To record your voice1. Tap Start > Programs > Voice Recorder.2. Hold the device’s microphone near your mouth.3. Tap Record or to start recording a voice clip. Tap Stop to end the recording.All recordings are saved in the My Voices folder by default. You can choose another folder to save voice recordings by tapping beside the folder name on the top-left of the screen and then in the menu, choose the folder where to save future recordings.To play back a voice recording• On the Voice Recorder screen, select a voice recording then tap .Tips • Tap to increase the volume; tap to decrease the volume. • Tap to toggle between muting and unmuting the volume.To send the voice recording through MMS• Select a voice recording then tap Menu > Send via MMS. A new MMS message is then created with the voice recording automatically inserted as an audio clip.See “MMS” in Chapter 7 to learn how to compose and send MMS messages.To send the voice recording via e-mail• Select a voice recording then tap Menu > Send > Outlook E-mail. This creates a new Outlook e-mail message with the voice recording inserted as a file attachment.See “Using E-mail” in Chapter 7 to learn how to send e-mail.
102 Organizing Contacts, Appointments, Tasks, and Other InformationTo beam the voice recording1. Select the voice recording(s) you want to beam then tap Menu > Beam File.2. Tap the device you want to send the voice recording(s) to.3. On the other device, accept the file transfer to receive the file.To set the voice recording as a ring tone• Select the desired voice recording the tap Menu > Set as Ringtone.To rename or move a recording1. Select a voice recording then tap Menu > Rename/Move.2. Enter the new Name for the voice recording.3. To move the voice recording, select the new destination Folder and Location.4. Tap OK.
Chapter 7 Exchanging Messages7.1 Messaging7.2 Text Messages7.3 MMS7.4 Types of E-mail Accounts7.5 E-mail Setup Wizard7.6 Using E-mail
104 Exchanging Messages7.1 MessagingMessaging is where your text messages (SMS), multimedia messages (MMS), and e-mails are located. When you receive new messages, you can open them from the Today screen. Simply tap the type of message that you want to open.New e-mail messages New SMS and MMS messagesSelect a messaging accountDo one of the following:• Tap Start > Messaging. The Account Picker screen then appears where you can select an account.• While you are in a message list of a certain account, for example Text/Multimedia, tap Menu > Go To to switch to other types of messaging accounts.Configure message account settings• Tap Menu > Options on the Account Picker screen; or• Tap Menu > Tools > Options while you’re in a message list.Account Picker screen
Exchanging Messages 105Add a signature in outgoing messagesYou can automatically add your name and other information as your signature in outgoing SMS, MMS and e-mail messages by following these steps:Tip You need to specify your signature for each type of messaging accounts.1. Tap Start > Messaging, then tap Menu > Options.2. Tap Signatures.3. Select a type of messaging account in which to add a signature.4. Select the Use signature with this account check box.5. If you want the signature to be added whenever you reply or forward messages, select the Use when replying and forwarding check box.6. In the provided text box, enter the information that will be displayed as your signature.7. Repeat steps 3 to 6 to add a signature to the other types of messaging accounts.Browse messagesTo go to the next or previous message• While reading a message, slide your finger from right to left on the screen to go to the next message.• To go to the previous message, slide your finger from left to right on the screen.
106 Exchanging MessagesTo go to the next or previous messaging accountWhile on a messaging account screen, you can slide your finger across the screen to go to next or previous messaging account.7.2 Text MessagesSend short text messages (SMS) up to 160 characters long to other mobile phones. Send text messagesTo compose and send a text message1. You can select a contact either from TouchFLO’s Touch Cube or from Contacts.Select a favorite contact from TouchFLO’s Touch Cube:Touch and hold a favorite contact to open his/her contact card
Exchanging Messages 107a. Open the Touch Cube by sliding your finger upward, starting from the bottom of the touch screen where it shows a logo image. (See Chapter 1 for detailed instructions.)b. Slide your finger left or right to rotate the cube and navigate to the screen where it shows your favorite contacts.c. Touch and hold the photo or name of the favorite contact to whom you want to send a text message.d. The contact card of your selected contact is then displayed. Touch the item that shows Send text message.Select from Contacts:a. Tap Start > Contacts.b. Flick or slide your finger upward on the touch screen to scroll down the contact list. See “Finger scrolling and finger panning” in Chapter 1 for more details on finger scrolling.c. Touch the contact’s name to open his or her contact card.d. On the contact card, touch the item that shows Send text message.2. A new text message is then created.To add more recipients, enter their mobile phone numbers in the To field, separating them with a semicolon. You can also tap To if you want to add mobile phone numbers from Contacts.3. Enter your message.• To quickly add common messages, tap Menu > My Text and tap a desired message.• To check the spelling, tap Menu > Spell Check.4. Tap Send.
108 Exchanging MessagesTips • To enter symbols, you can use the Symbol Pad. For more information about entering text and symbols, see Chapter 2. • If you want to know when a text message is received, before sending the message that you are composing, tap Menu > Message Options then select the Request message delivery notification check box.To always receive a delivery notification, tap Menu > Tools > Options in the text message list, tap SMS \ MMS, then select the Request delivery notifications check box.Copy text messages from and to the SIM card1. Tap Start > Messaging > SMS \ MMS.2. In the message list, select the text message you want to copy. 3. Do one of the following:• To copy a text message to the SIM card, tap Menu > Copy to SIM.• To copy a text message from the SIM card to your device, tap Menu > Copy to Phone.Note Text messages stored on your SIM card are automatically displayed in the Inbox folder. Copying them to your device results in duplicate messages in the Inbox folder when your SIM card is in use.
Exchanging Messages 1097.3 MMSSending multimedia messages (MMS) to your friends and family is fun and easy. You can include pictures, video, and an audio clip in a multimedia message.Notes • Please note that multimedia messaging is a charged service and has to be provisioned on your mobile account. Please contact your wireless service provider to have MMS provisioned as part of your calling plan. • Please make sure the size of MMS messages that you send is within the limits allowed by your wireless service provider.Change MMS settingsCheck your device to see if it is configured with your wireless service provider’s MMS settings. If the MMS settings are not yet configured on your device, you can add the settings while composing an MMS message.To configure MMS message settings1. Tap Start > Messaging > SMS \ MMS.2. Tap Menu > MMS Options. The Settings screen then appears.3. In the Preferences tab, select or clear the provided check boxes according to your needs.4. Tap the Servers tab and check if your device is preset with MMS server settings.If there are no preset settings, tap New and enter the following information, which you can get from your other wireless service provider:• Gateway. Location of the MMS server, which is usually in the form of an IP address.• Port number. HTTP port number used for connecting to the MMS server and for file transfer.
110 Exchanging Messages• Server address. URL address of the server where MMS messages are stored.• Connect via. Select the connection that your device uses for MMS messages.• Send limit. Select the maximum MMS message size allowed by your wireless service provider.• WAP version. Select either WAP 1.2 or WAP 2.0, depending on which one is being used by your other wireless service provider.5. Tap Done.Note • If your device already has preset MMS settings, it is recommended that you do not change these settings. If you change the preset settings, your device may not be able to send and receive MMS messages. • If you add several MMS message service providers to the Settings screen, you can choose one as your default provider. Select the provider's name in the list then tap Set As Default.Create and send MMS messagesYou can compose MMS messages in a combination of slides, where each slide can consist of a photo, video or audio clip, and/or text.To compose an MMS message1. Tap Start > Messaging > SMS \ MMS, then tap Menu > New > MMS.2. When you see the Choose a MMS screen, tap a preset template, or tap Custom to open a blank MMS message.Note If you prefer to always create a blank MMS message, select the Always choose custom check box.3. In To, enter the recipient’s phone number or e-mail address directly, or tap To, Cc, or Bcc to choose a phone number or an e-mail address from Contacts.4. Enter a subject for your message.5. Tap the Insert icon ( ) to select and insert a photo or video clip. When selecting a photo or video clip, you can:• Tap Select to insert the selected photo or video clip into the MMS message you are composing.
Exchanging Messages 111• Tap to take a photo and insert it into the MMS message.• Tap to record MMS video and insert it into the MMS message.• Tap Exit ( ) to quit selection and return to the MMS message.6. Enter text and insert audio clips by tapping the respective areas. See “To add text to an MMS message” and “To add an audio clip to an MMS message” for details.7. To add more slides, tap or tap Menu > Slides > Insert Slide. Repeat steps 5 and 6 to insert photos/videos, text, and audio onto your slides.8. Tap Send to send the MMS message.Tip You can also send an MMS message from the Pictures & Videos or Camera program.To add text to an MMS messageWhen you tap Insert text here on your MMS message, an empty screen appears where you can enter your text. You can insert the following types of information:Enter your own textChoose from common words or phrases from the My Text listInclude a Favorites linkAdd an emoticonInsert contact informationInsert calendar appointmentTip To edit or delete a phrase on the My Text list, tap and hold a string, then tap Edit or Delete from the shortcut menu. To add a new phrase, tap New.
112 Exchanging MessagesTo add an audio clip to an MMS messageYou can add one audio clip per slide in your MMS message.1. Tap Insert audio. By default, My Documents will be shown. Tap My Music or another folder that contains audio files. When navigating folders, tap the Down arrow ( ) to return to the upper folder.2. Select an audio file. When selected, you can:• Tap to play the audio clip, to pause, or to stop playback.• Tap Select to insert it into your MMS message.• Tap Exit ( ) to quit selection and return to your MMS message.• To record a new audio clip and add it to your MMS message, tap . The Record pop-up window then opens. Tap Record to start recording, and Stop to end the recording. Tap Play to listen to the recorded audio clip, then tap Add. The new audio clip is then inserted into your MMS message.View and reply MMS messagesTo view an MMS message• Use the playback controls , , and .• Tap Contents to see a list of files included in the message. On the Message Contents screen, you can do the following:• To save a file, select it, and tap Menu > Save.• To save the contents of a text file to the My Text list, tap Menu > Save into My Text.• To associate a photo to one of your contacts, tap Menu > Assign to Contact.To reply to an MMS message• Tap Menu > Reply to reply to the sender of the message; or • Tap Menu > Reply All to reply to all persons listed in To, Cc, and Bcc of the message.
Exchanging Messages 113To block a phone number from sending you MMS messagesIf you do not want to receive MMS messages from a particular sender, you can add the sender’s phone number to the MMS Blacklist.1. When you receive a new MMS message, open and view the message.2. To avoid receiving MMS messages from this sender next time, tap Menu > Show > Message Detail.3. On the MMS Detail screen, tap Menu > Show Contact Details.4. Tap Menu > Save to Blacklist.5. Tap Done.Tip • To view the blacklisted phone numbers, on the SMS \ MMS screen, tap Menu > MMS Options > Blacklist tab. • To unblock a phone number and allow the sender to send you MMS messages, remove the number from the Blacklist. Tap and hold the phone number in the Blacklist then tap Delete. 7.4 Types of E-mail AccountsYou can set up the following types of e-mail accounts on your device:• Outlook e-mail that you sync with your PC or the Exchange Server.• E-mail account that you have from an Internet Service Provider (ISP).• Web-based e-mail accounts such as Yahoo!® Mail, AOL®, etc.• Work account that you access using a VPN connection.7.5 E-mail Setup WizardWindows Mobile’s E-mail Setup Wizard lets you easily set up your personal and work e-mail accounts. You can add an e-mail account from an Internet Service Provider (ISP) or other e-mail provider as well as web-based accounts such as Gmail®, Yahoo!® Mail Plus, AOL®, etc.Note For more information about setting up your company Outlook e-mail account, see Chapter 8.
114 Exchanging MessagesSet up your device to synchronize Outlook e-mail with the computerIf you have installed the synchronization software on your PC and created a partnership with your device, then your device is ready to send and receive Outlook e-mail. If you have not yet installed the synchronization software nor created a partnership, please do so by following the procedures in Chapter 5.Tip To set up your company e-mail account so that you can access Outlook e-mail messages wirelessly, you must set up your device to synchronize via a wireless LAN or over-the-air connection with your company’s Exchange Server. For more information about synchronizing with your company e-mail server, see Chapter 8.Set up a POP3 or IMAP4 e-mail accountSet up a POP3 or IMAP4 e-mail account on your device if you have an e-mail account from an Internet service provider (ISP) or other e-mail provider, or a web-based account such as Gmail, Yahoo! Mail Plus, etc. You can also add a work account that you access using a VPN server connection as a POP3/IMAP4 account.1. Tap Start > Messaging > New E-mail Account.2. Enter your e-mail address, and select the Try to get e-mail settings automatically from the Internet check box. By selecting the option, the device attempts to download e-mail server settings so that you do not need to enter them manually. Tap Next.3. After Auto Setup finishes, tap Next.Note If Auto Setup is unsuccessful, select Internet e-mail from the Your e-mail provider list on the next screen. You will also be asked to enter e-mail server settings during the setup process. See “To specify e-mail server settings” for details.4. Enter your name. You can also edit the Account display name field to specify the name of your ISP or e-mail provider. Tap Next.5. Enter your login name if it does not show automatically in the User name field. Also enter your password, and select the Save password check box. Tap Next.
Exchanging Messages 1156. At this point, e-mail setup is complete. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be automatically sent and downloaded on your device.Note Tap Review all download settings to select download options, set the e-mail format as HTML or plain text, and more. For more information, see “To customize download and format settings."7. Tap Finish.To specify e-mail server settingsIf Auto Setup is unsuccessful, contact your ISP or e-mail provider for the Incoming mail server and outgoing mail server settings so you can enter them on your device.Other options that you can select include the following:• Select the Outgoing server requires authentication check box, if required by your provider.• If the outgoing e-mail server requires a different user name and password for sending e-mail, clear the Use the same user name and password for sending e-mail check box. You will prompted to enter these information.• Tap Advanced Server Settings, then select the Require SSL check boxes if your e-mail provider uses an SSL connection for more secured e-mail. From the Network connection list, select the data connection that you use for connecting to the Internet.To customize download and format settingsBefore you tap Finish when setting up your POP3 or IMAP4 e-mail account, you can tap Review all download settings to choose download options, message format, and other settings.Options DescriptionAutomatic Send/Receive You can select a time interval for connecting to the Internet automatically to send and receive messages.Download messages Set the number of days of messages that you want to be downloaded to your device.
116 Exchanging MessagesOptions DescriptionSend/receive when I click SendBy default, messages are immediately delivered when you tap Send. If you prefer to save outgoing messages to the Outbox folder first, clear the check box. (In this case, you will need to manually send messages by tapping Menu > Send/Receive).Use automatic send/receive schedule when roamingThis allows your device to data roam when there is a set time interval for connecting to the Internet automatically. Since this may result in higher connection costs, you may want to leave the check box cleared.When deleting messages Choose whether to delete messages from the mail server when you delete them on your device.Message format Select HTML or Plain Text.Message download limit Select the e-mail download size. If you have large volumes of e-mail, use a lower size or select to download headers only.7.6 Using E-mailAfter setting up e-mail accounts on your device, you can start sending and receiving e-mail messages.Create and send messagesTo compose and send a message1. You can select a contact either from TouchFLO’s Touch Cube or from Contacts.Select a favorite contact from TouchFLO’s Touch Cube:a. Open the Touch Cube by sliding your finger upward, starting from the bottom of the touch screen where it shows a logo image. (See Chapter 1 for detailed instructions.)b. Slide your finger left or right to rotate the cube and navigate to the screen where it shows your favorite contacts.c. Touch and hold the photo or name of the favorite contact to whom you want to send an e-mail message.
Exchanging Messages 117d. The contact card of your selected contact is then displayed. Touch the item that shows Send e-mail. Touch and hold a favorite contact to open his/her contact cardSelect from Contacts:a. Tap Start > Contacts.b. Flick or slide your finger upward on the touch screen to scroll down the contact list. See “Finger scrolling and finger panning” in Chapter 1 for more details on finger scrolling.c. Touch the contact’s name to open his or her contact card.d. On the contact card, touch the item that shows Send e-mail.2. If you have several e-mail accounts, the Account Picker screen will appear. Select an e-mail account that you want to use.3. A new e-mail message is then created.To add more recipients, enter their e-mail addresses, separating them with a semicolon. You can also tap To if you want to add e-mail addresses stored in Contacts.4. Enter a subject and compose your message. To quickly add common messages, tap Menu > My Text and tap a desired message.5. To check the spelling, tap Menu > Spell Check.6. Tap Send.
118 Exchanging MessagesTips • To enter symbols, tap Shift using the on-screen keyboard then tap a symbol, or use the Symbol Pad. For more information about entering text and symbols, see Chapter 2. • To set the priority, tap Menu > Message Options. • If you are working offline, e-mail messages are moved to the Outbox folder and will be sent the next time you connect.To add an attachment to a message1. In the message that you are composing, tap Menu > Insert and tap the item you want to attach: Picture, Voice Note, or File.2. Select the file you want to attach, or record a voice note.Filter the Inbox message listWhen the Inbox on your device is full of messages, it may be hard to browse and locate a desired message. You can filter your Inbox to only display the messages that contain a particular sender or subject you are searching for.To filter your Inbox• Enter the sender name or e-mail subject you want to look for using the on-screen keyboard. As you tap keys, the message list narrows down to the conditions you have set.For example, tapping “S”, then “A” narrows the list to only the e-mails that contain sender names and e-mail subjects that start with “SA.”
Exchanging Messages 119View and reply to messagesTo read an incoming messageBy default, only the first few kilobytes of a message are shown when you open an incoming message. To read the whole message:• Finger-scroll to the end of the message and tap Get the rest of this message; or• Tap Menu > Download Message.The message will be downloaded the next time you tap Menu > Send/Receive to send and receive e-mail.Note If your company is running Microsoft Exchange Server 2007, the message downloads immediately, without waiting until the next time you synchronize. For more information about working with company e-mails, see Chapter 8.To download an attachmentAn attachment appears below the subject of the message. Tapping the attachment opens the attachment if it has been fully downloaded or marks it for download the next time you send and receive e-mail. Notes • If there are multiple attachments in the message, all attachments are downloaded. • For information about setting your device to automatically download file attachments, see "Customize e-mail settings". • If your company is running Microsoft Exchange Server 2007, the attachment downloads immediately, without waiting until the next time you synchronize. For more information about working with company e-mails, see Chapter 8.To reply to or forward a message1. Open the message and tap Menu > Reply, Menu > Reply All, or Menu > Forward.2. Enter your response then tap Send.Tip Whenever you reply to all the recipients of an Outlook e-mail, your own e-mail address will also be added to the recipient list. You can customize ActiveSync so that your e-mail address will be excluded. To do so, tap Menu > Options in ActiveSync, select the E-mail item, tap Settings, then tap Advanced. In the My e-mail addresses text box, enter your e-mail address. You can enter several e-mail addresses by separating them with a semicolon.
120 Exchanging MessagesTo view and reply to HTML e-mailsYou can receive, view and reply to HTML e-mails from any type of e-mail account. The HTML format is retained, without layout shifting or resizing.Note HTML e-mail support in Outlook Mobile is available only if your company is using Microsoft Exchange Server 2007.1. Set the message format to HTML. To find out how to set the message format, see “Customize e-mail settings”.2. Tap Start > Messaging, select your e-mail account, and open an HTML e-mail that you received.3. Tap the Tap to scroll right option to be able to scroll sideways and get a complete horizontal view of the message.4. Tap Get the rest of this message that’s shown at the bottom of the message to download and view the whole message.5. If the e-mail does not download immediately, tap Menu > Send/Receive.6. If images do not immediately appear on the message, tap Internet pictures blocked then tap Download Internet pictures. 7. Tap Menu and choose whether to reply or forward the message.8. Enter your response then tap Send.Tip E-mail can contain hyperlinks to web pages.Download messagesThe manner in which you download messages depends on the type of e-mail account you have.To send and receive e-mail for an Outlook account1. Tap Start > Programs > ActiveSync.2. Connect your device to your PC using the USB cable or Bluetooth.Otherwise, connect wirelessly if you are synchronizing Outlook e-mail with the Exchange Server. For more information, see Chapter 8.3. Synchronization automatically begins, and your device sends and receives Outlook e-mail.Tip You can also manually synchronize anytime by tapping Sync in ActiveSync or Menu > Send/Receive in Outlook Mobile.

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