HTC RAPH700 Pocket PC Phone User Manual Manual Part 1

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Please Read Before Proceeding

THE BATTERY IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER

CASING.

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone conversations, and stipulate that you must

inform the person with whom you are speaking that the conversation is being recorded. Always obey the

relevant laws and regulations of your country when using the recording feature of your PDA Phone.

INTELLECTUAL PROPERTY RIGHT INFORMATION

, , , ExtUSB, and HTC Care are trademarks and/or service marks of HTC Corporation.

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, Windows XP, Windows Vista,

ActiveSync, Windows Mobile Device Center, Internet Explorer, MSN, Hotmail, Windows Live, Outlook, Excel,

PowerPoint, Word, OneNote and Windows Media are either registered trademarks or trademarks of Microsoft

Corporation in the United States and/or other countries.

Bluetooth and the Bluetooth logo are trademarks owned by Bluetooth SIG, Inc.

Java, J2ME and all other Java-based marks are trademarks or registered trademarks of Sun Microsystems, Inc.

in the United States and other countries.

Google is a registered trademark of Google, Inc. in the United States and other countries.

YouTube is a trademark of Google, Inc.

Sprite Backup is a trademark or service mark of Sprite Software.

registered trademarks of ArcSoft, Inc. in the United States and/or other countries.

All other company, product and service names mentioned herein are trademarks, registered trademarks or

service marks of their respective owners.

HTC shall not be liable for technical or editorial errors or omissions contained herein, nor for incidental or

consequential damages resulting from furnishing this material. The information is provided “as is” without

warranty of any kind and is subject to change without notice. HTC also reserves the right to revise the content

of this document at any time without prior notice.

No part of this document may be reproduced or transmitted in any form or by any means, electronic or

mechanical, including photocopying, recording or storing in a retrieval system, or translated into any

language in any form without prior written permission of HTC.

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Disclaimers

THE WEATHER INFORMATION, DATA AND DOCUMENTATION ARE PROVIDED “AS IS” AND WITHOUT WARRANTY

OR TECHNICAL SUPPORT OF ANY KIND FROM HTC. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE

LAW, HTC AND ITS AFFILIATES expressly disclaim any and all representations and warranties, express or

implied, arising by law or otherwise, regarding the Weather Information, Data, Documentation, or any other

Products and services, including without limitation any express or implied warranty of merchantability,

express or implied warranty of fitness for a particular purpose, non-infringement, quality, accuracy,

completeness, effectiveness, reliability, usefulness, that the Weather Information, Data and/or Documentation

will be error-free, or implied warranties arising from course of dealing or course of performance.

Without limiting the foregoing, it is further understood that HTC and its Providers are not responsible for Your

use or misuse of the Weather Information, Data and/or Documentation or the results from such use. HTC and

its Providers make no express or implied warranties, guarantees or affirmations that weather information

will occur or has occurred as the reports, forecasts, data, or information state, represent or depict and it shall

have no responsibility or liability whatsoever to any person or entity, parties and non-parties alike, for any

inconsistency, inaccuracy, or omission for weather or events predicted or depicted, reported, occurring or

occurred. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, YOU ACKNOWLEDGE THAT THE WEATHER

INFORMATION, DATA AND/OR DOCUMENTATION MAY INCLUDE INACCURACIES AND YOU WILL USE COMMON

SENSE AND FOLLOW STANDARD SAFETY PRECAUTIONS IN CONNECTION WITH THE USE OF THE WEATHER

INFORMATION, DATA OR DOCUMENTATION.

Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL HTC OR ITS PROVIDERS

BE LIABLE TO USER OR ANY THIRD PARTY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, INCIDENTAL OR

PUNITIVE DAMAGES OF ANY KIND, IN CONTRACT OR TORT, INCLUDING, BUT NOT LIMITED TO, INJURY, LOSS OF

REVENUE, LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY, LOSS OF DATA, AND/OR LOSS OF PROFITS

ARISING OUT OF, OR RELATED TO, IN ANY MANNER, OR THE DELIVERY, PERFORMANCE OR NONPERFORMANCE

OF OBLIGATIONS, OR USE OF THE WEATHER INFORMATION, DATA OR DOCUMENTATION HEREUNDER

REGARDLESS OF THE FORESEEABILITY THEREOF.

Important Health Information and Safety Precautions

When using this product, the safety precautions below must be taken to avoid possible legal liabilities and

damages.

Retain and follow all product safety and operating instructions. Observe all warnings in the operating

instructions on the product.

To reduce the risk of bodily injury, electric shock, fire, and damage to the equipment, observe the following

precautions.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the designated battery or power supply unit.

Other usage may be dangerous and will invalidate any approval given to this product.

SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATION

CAUTION: Connecting to an improperly grounded equipment can result in an electric shock to your device.

This product equipped with a USB Cable for connecting with desktop or notebook computer. Be sure your

computer is properly grounded (earthed) before connecting this product to the computer. The power supply

cord of a desktop or notebook computer has an equipment-grounding conductor and a grounding plug. The

plug must be plugged into an appropriate outlet which is properly installed and grounded in accordance with

all local codes and ordinances.

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SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT

Use the correct external power source

A product should be operated only from the type of power source indicated on the electrical ratings

label. If you are not sure of the type of power source required, consult your authorized service provider

or local power company. For a product that operates from battery power or other sources, refer to the

operating instructions that are included with the product.

Handle battery packs carefully

This product contains a Li-ion battery. There is a risk of fire and burns if the battery pack is handled

improperly. Do not attempt to open or service the battery pack. Do not disassemble, crush, puncture,

short external contacts or circuits, dispose of in fire or water, or expose a battery pack to temperatures

higher than 60˚C (140˚F).

WARNING: Danger of explosion if battery is incorrectly replaced. To reduce risk of fire or burns, do not

disassemble, crush, puncture, short external contacts, expose to temperature above 60° C (140° F), or

dispose of in fire or water. Replace only with specified batteries. Recycle or dispose of used batteries

according to the local regulations or reference guide supplied with your product.

Take extra precautions

Keep the battery or device dry and away from water or any liquid as it may cause a short circuit.

Keep metal objects away so they don’t come in contact with the battery or its connectors as it may

lead to short circuit during operation.

Do not use a battery that appears damaged, deformed, or discolored, or the one that has any rust

on its casing, overheats, or emits a foul odor.

Always keep the battery out of the reach of babies and small children, to avoid swallowing of the

battery. Consult the doctor immediately if the battery is swallowed.

Avoid dropping the phone or battery. If the phone or battery is dropped, especially on a hard

surface, and the user suspect damage, take it to a service centre for inspection.

If the battery leaks:

Do not allow the leaking fluid to come in contact with skin or clothing. If already in contact,

flush the affected area immediately with clean water and seek medical advice.

Do not allow the leaking fluid to come in contact with eyes. If already in contact, DO NOT rub;

rinse with clean water immediately and seek medical advice.

Take extra precautions to keep a leaking battery away from fire as there is a danger of ignition

or explosion.

SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT

Keep this product away from excessive moisture and extreme temperatures. Do not leave the product or

its battery inside a vehicle or in places where the temperature may exceed 60°C (140°F), such as on a car

dashboard, window sill, or behind a glass that is exposed to direct sunlight or strong ultraviolet light for

extended periods of time. This may damage the product, overheat the battery, or pose a risk to the vehicle.

PREVENTION OF HEARING LOSS

CAUTION: Permanent hearing loss may occur if earphones or headphones are used at high volume for prolonged periods

of time.

SAFETY IN AIRCRAFT

Due to the possible interference caused by this product to an aircraft’s navigation system and its

communications network, using this device’s phone function on board an airplane is against the law in most

countries. If you want to use this device when on board an aircraft, remember to turn off your phone by

switching to Airplane Mode.

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ENVIRONMENT RESTRICTIONS

Do not use this product in gas stations, fuel depots, chemical plants or where blasting operations are in

progress, or in potentially explosive atmospheres such as fuelling areas, fuel storehouses, below deck

on boats, chemical plants, fuel or chemical transfer or storage facilities, and areas where the air contains

chemicals or particles, such as grain, dust, or metal powders. Please be aware that sparks in such areas could

cause an explosion or fire resulting in bodily injury or even death.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where flammable materials exist, the product

should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause

an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at

refueling points such as service or gas stations, and are reminded of the need to observe restrictions on the

use of radio equipment in fuel depots, chemical plants, or where blasting operations are in progress. Areas

with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas,

below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals

or particles, such as grain, dust, or metal powders.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services with handheld devices, except in the

case of emergency. In some countries, using hands-free devices as an alternative is allowed.

SAFETY PRECAUTIONS FOR RF EXPOSURE

Avoid using your phone near metal structures (for example, the steel frame of a building).

Avoid using your phone near strong electromagnetic sources, such as microwave ovens, sound

speakers, TV and radio.

Use only original manufacturer-approved accessories, or accessories that do not contain any metal.

Use of non-original manufacturer-approved accessories may violate your local RF exposure guidelines

and should be avoided.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this device is forbidden in most

hospitals and medical clinics.

If you use any other personal medical device, consult the manufacturer of your device to determine if they

are adequately shielded from external RF energy. Your physician may be able to assist you in obtaining this

information.

Turn your phone OFF in health care facilities when any regulations posted in these areas instruct you to do so.

Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

HEARING AIDS

Some digital wireless phones may interfere with some hearing aids. In the event of such interference, you may

want to consult your service provider, or call the customer service line to discuss alternatives.

NONIONIZING RADIATION

Your device has an internal antenna. This product should be operated in its normal-use position to ensure

the radiative performance and safety of the interference. As with other mobile radio transmitting equipment,

users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is

recommended that no part of the human body be allowed to come too close to the antenna during operation

of the equipment.

Use only the supplied integral antenna. Use of unauthorized or modified antennas may impair call quality and

damage the phone, causing loss of performance and SAR levels exceeding the recommended limits as well as

result in non-compliance with local regulatory requirements in your country.

To assure optimal phone performance and ensure human exposure to RF energy is within the guidelines set

forth in the relevant standards, always use your device only in its normal-use position. Do not touch or hold

the antenna area unnecessarily when placing or receiving a phone call. Contact with the antenna area may

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impair call quality and cause your device to operate at a higher power level than needed. Avoiding contact

with the antenna area when the phone is IN USE optimizes the antenna performance and the battery life.

Antenna location

General Precautions

• Avoid applying excessive pressure to the device

Do not put heavy objects or apply excessive pressure on the device to prevent damaging the device or

distorting the touch screen display. Also avoid carrying the device inside your pocket for extensive lengths of

time.

• Heed service markings

Except as explained elsewhere in the Operating or Service documentation, do not service any product

yourself. Service needed on components inside the device should be done by an authorized service

technician or provider.

• Damage requiring service

Unplug the product from the electrical outlet and refer servicing to an authorized service technician or

provider under the following conditions:

Liquid has been spilled or an object has fallen into the product.

The product has been exposed to rain or water.

The product has been dropped or damaged.

There are noticeable signs of overheating.

The product does not operate normally when you follow the operating instructions.

• Avoid hot areas

The product should be placed away from heat sources such as radiators, heat registers, stoves, or other

products (including amplifiers) that produce heat.

• Avoid wet areas

Never use the product in a wet location.

• Avoid using your device after a dramatic change in temperature

When you move your device between environments with very different temperature and/or humidity ranges,

condensation may form on or within the device. To avoid damaging the device, allow sufficient time for the

moisture to evaporate before using the device.

NOTICE: When taking the device from low-temperature conditions into a warmer environment or from high-temperature

conditions into a cooler environment, allow the device to acclimate to room temperature before turning on

power.

• Avoid pushing objects into product

Never push objects of any kind into cabinet slots or other openings in the product. Slots and openings are

provided for ventilation. These openings must not be blocked or covered.

• Mounting accessories

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Do not use the product on an unstable table, cart, stand, tripod, or bracket. Any mounting of the product

should follow the manufacturer’s instructions, and should use a mounting accessory recommended by the

manufacturer.

• Avoid unstable mounting

Do not place the product with an unstable base.

• Use product with approved equipment

This product should be used only with personal computers and options identiﬁed as suitable for use with

your equipment.

• Adjust the volume

Turn down the volume before using headphones or other audio devices.

• Cleaning

Unplug the product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a

damp cloth for cleaning, but NEVER use water to clean the LCD screen.

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Contents

Chapter 1 Getting Started 15

1.1 Getting to Know Your Touch Phone and Accessories .............................. 16

Top panel ...................................................................................................................................................16

Front panel ................................................................................................................................................16

Bottom panel ...........................................................................................................................................16

Left panel ...................................................................................................................................................17

Back panel .................................................................................................................................................17

Right panel ................................................................................................................................................17

Accessories ................................................................................................................................................17

1.2 Installing the Battery ................................................................................. 18

Battery ........................................................................................................................................................18

1.3 Charging the battery ................................................................................. 19

1.4 Starting Up ................................................................................................. 20

Turn your device on and off ................................................................................................................20

Switch to Sleep mode when not in use ..........................................................................................20

1.5 Navigating Your Device ............................................................................. 20

Finger-touch control .............................................................................................................................20

Stylus ...........................................................................................................................................................21

Navigation Control .................................................................................................................................21

1.6 Home Screen .............................................................................................. 22

1.7 Status Icons ................................................................................................ 22

1.8 Start Menu .................................................................................................. 24

1.9 Quick Menu ................................................................................................. 24

1.10 LED Alerts .................................................................................................. 25

1.11 Adjusting the Volume ............................................................................... 25

1.12 Using your Device as a USB Drive ............................................................ 26

Chapter 2 Using Phone Features 27

2.1 Using the Phone ......................................................................................... 28

The Phone screen ...................................................................................................................................28

2.2 Voice Call .................................................................................................... 28

Make a call .................................................................................................................................................28

Answer a call.............................................................................................................................................29

End a call ...................................................................................................................................................30

Call History ................................................................................................................................................30

Speed Dial .................................................................................................................................................30

Turn the phone function on and off ................................................................................................31

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2.3 Smart Dial ................................................................................................... 31

Make a call or send a text message using Smart Dial ................................................................32

Chapter 3 TouchFLO™ 3D 33

3.1 About TouchFLO™ 3D ................................................................................. 34

3.2 Using the TouchFLO 3D Home Screen ...................................................... 34

Home ..........................................................................................................................................................35

People .........................................................................................................................................................36

Messages ...................................................................................................................................................37

Mail ..............................................................................................................................................................37

Photos and Videos ..................................................................................................................................38

Music ...........................................................................................................................................................39

Internet .......................................................................................................................................................41

Weather ......................................................................................................................................................41

Settings ......................................................................................................................................................42

Programs....................................................................................................................................................42

3.3 Finger Gestures .......................................................................................... 43

Finger scrolling ........................................................................................................................................43

Finger zooming .......................................................................................................................................43

Finger panning ........................................................................................................................................43

Chapter 4 Entering Text 45

4.1 Selecting an Input Method ....................................................................... 46

4.2 Using the Full QWERTY .............................................................................. 46

4.3 Using the Compact QWERTY ..................................................................... 47

4.4 Using the Phone Keypad ........................................................................... 48

4.5 Using Multitap and T9 Modes ................................................................... 48

Multitap mode .........................................................................................................................................48

T9 mode .....................................................................................................................................................48

4.6 Using Numeric and Symbol Mode ............................................................ 49

4.7 Using Block Recognizer ............................................................................. 50

4.8 Using Letter Recognizer ............................................................................ 50

4.9 Using Transcriber ....................................................................................... 50

Chapter 5 Synchronizing Information With Your Computer 53

5.1 About Synchronization ............................................................................. 54

Ways to synchronize ..............................................................................................................................54

5.2 Setting Up Windows Mobile® Device Center on Windows Vista® ........... 54

Set up synchronization in Windows Mobile Device Center ....................................................54

Use Windows Mobile Device Center ................................................................................................55

5.3 Setting Up ActiveSync® on Windows XP® ................................................. 55

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Install ActiveSync ....................................................................................................................................55

Set up synchronization in ActiveSync .............................................................................................55

5.4 Synchronizing With Your Computer ......................................................... 56

Start and stop synchronization .........................................................................................................56

Change which information is synchronized .................................................................................56

Troubleshoot sync connection problem ........................................................................................56

5.5 Synchronizing via Bluetooth .................................................................... 57

5.6 Synchronizing Music and Video ................................................................ 57

Chapter 6 Exchanging Messages 59

6.1 Messaging .................................................................................................. 60

6.2 Text Messages ............................................................................................ 60

Create a new text message .................................................................................................................60

Compose and send a text message .................................................................................................61

Manage text messages .........................................................................................................................61

6.3 Types of E-mail Accounts ........................................................................... 62

Set up your device to synchronize Outlook e-mail with the computer..............................62

Add an e-mail account .........................................................................................................................62

6.4 E-mail Setup Wizard ................................................................................... 62

Set up an Internet e-mail account ....................................................................................................62

Set up a custom domain e-mail ........................................................................................................64

6.5 Using E-mail................................................................................................ 64

Create a new e-mail message ............................................................................................................64

Compose and send an e-mail ............................................................................................................64

Filter the Inbox message list ...............................................................................................................65

View and reply to messages ...............................................................................................................65

Synchronize e-mails...............................................................................................................................66

Customize e-mail settings ...................................................................................................................66

Chapter 7 Working With Company E-mails and Meeting

Appointments 69

7.1 Synchronizing with the Exchange Server ................................................ 70

Set up an Exchange Server connection ..........................................................................................70

Start synchronization ............................................................................................................................70

7.2 Working With Company E-mails ............................................................... 71

Automatic synchronization through Direct Push .......................................................................71

Scheduled synchronization ................................................................................................................71

Instant download through Fetch Mail ............................................................................................71

Search for e-mails on the Exchange Server...................................................................................72

Flag your messages ...............................................................................................................................72

7.3 Managing Meeting Requests .................................................................... 73

Out-of-office auto-reply .......................................................................................................................73

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7.4 Finding Contacts in the Company Directory ........................................... 74

Chapter 8 Internet 75

8.1 Ways of Connecting to the Internet .......................................................... 76

Wi-Fi .............................................................................................................................................................76

Dial-up ........................................................................................................................................................78

8.2 Starting a Data Connection ....................................................................... 78

8.3 Using Opera Mobile™ ................................................................................ 79

View Web pages ......................................................................................................................................80

Opera Mobile menu ..............................................................................................................................80

8.4 Using YouTube™ ......................................................................................... 81

Browse for videos ...................................................................................................................................81

Watching videos .....................................................................................................................................82

Bookmarks ................................................................................................................................................83

History ........................................................................................................................................................83

8.5 Using Windows Live™ ................................................................................ 84

Set up Windows Live™ ..........................................................................................................................84

The Windows Live™ interface .............................................................................................................84

Windows Live™ Messenger .................................................................................................................85

Launch Messenger and sign in ..........................................................................................................85

Add Windows Live™ contacts .............................................................................................................85

8.6 Using Your Device As a Modem (Wireless Modem) ................................. 86

Activate your device as a modem ....................................................................................................86

Add your device as a modem to your notebook ........................................................................86

Create a modem dial-up connection ..............................................................................................88

Dial up and connect to the Internet ................................................................................................90

8.7 Using RSS Hub ............................................................................................ 91

Subscribe to and organize news channels ....................................................................................91

View and organize headlines .............................................................................................................92

View the news summary ......................................................................................................................92

Chapter 9 Bluetooth 95

9.1 Bluetooth Modes ....................................................................................... 96

9.2 Bluetooth Partnerships ............................................................................. 96

9.3 Connecting a Bluetooth Hands-free or Stereo Headset ......................... 97

9.4 Beaming Information Using Bluetooth .................................................... 97

9.5 Bluetooth Explorer and Bluetooth File Sharing ...................................... 98

9.6 Printing Files via Bluetooth ....................................................................... 99

Chapter 10 Navigating on the Road 101

10.1 Guidelines and Preparation for Using GPS ........................................... 102

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10.2 Downloading Satellite Data via QuickGPS ........................................... 103

Download options .............................................................................................................................. 103

Chapter 11 Experiencing Multimedia 105

11.1 Taking Photos and Videos ...................................................................... 106

Capture modes ..................................................................................................................................... 106

Camera controls ................................................................................................................................... 107

On-screen controls and indicators ................................................................................................ 107

Menu Panel ............................................................................................................................................ 108

Zooming ................................................................................................................................................. 109

The Review screen ............................................................................................................................... 110

Advanced Options .............................................................................................................................. 110

11.2 Viewing Photos and Videos Using Album ............................................. 112

Select a photo or video to view ...................................................................................................... 112

View an image ...................................................................................................................................... 113

Play back video ..................................................................................................................................... 115

Close Album .......................................................................................................................................... 115

11.3 Using Windows Media® Player Mobile .................................................. 115

About the controls .............................................................................................................................. 116

About the screens and menus ........................................................................................................ 116

Synchronize video and audio files................................................................................................. 116

Play media .............................................................................................................................................. 117

Playlists .................................................................................................................................................... 118

Troubleshooting .................................................................................................................................. 118

11.4 Using Audio Booster ............................................................................... 118

11.5 Using MP3 Trimmer ................................................................................ 119

Chapter 12 Programs on your Device 121

12.1 Programs on your Device ....................................................................... 122

Programs in the Start Menu ............................................................................................................. 122

Programs screen .................................................................................................................................. 122

12.2 Adding and Removing Programs .......................................................... 123

12.3 Adobe® Reader® LE ................................................................................. 124

12.4 Calendar .................................................................................................. 124

Create appointments ......................................................................................................................... 124

View appointments ............................................................................................................................ 125

Send appointments ............................................................................................................................ 125

12.5 Contacts ................................................................................................... 126

Add new contacts ................................................................................................................................ 126

Organize and search contacts ......................................................................................................... 127

Share contact information ............................................................................................................... 127

12.6 Comm Manager....................................................................................... 128

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12.7 Microsoft® Office Mobile ........................................................................ 128

12.8 Notes ........................................................................................................ 129

12.9 Tasks......................................................................................................... 130

12.10 Voice Recorder ...................................................................................... 131

12.11 ZIP .......................................................................................................... 132

12.12 Sprite Backup ........................................................................................ 133

Chapter 13 Managing Your Device 135

13.1 Copying and Managing Files ................................................................. 136

13.2 Settings on your Device ......................................................................... 137

Personal tab ........................................................................................................................................... 137

System tab ............................................................................................................................................. 137

Connections tab ................................................................................................................................... 138

13.3 Changing Basic Settings ........................................................................ 138

Date and time ....................................................................................................................................... 138

Regional settings ................................................................................................................................. 139

Display settings .................................................................................................................................... 139

Device name .......................................................................................................................................... 139

Ringer settings ...................................................................................................................................... 139

Alarms and notifications ................................................................................................................... 140

Phone services ...................................................................................................................................... 140

13.4 Using Task Manager................................................................................ 141

13.5 Protecting Your Device ........................................................................... 142

Protect your device with a password ........................................................................................... 142

13.6 Managing Memory ................................................................................. 143

13.7 Resetting Your Device ............................................................................. 143

Soft reset ................................................................................................................................................. 143

Hard reset ............................................................................................................................................... 144

Clear Storage ......................................................................................................................................... 144

13.8 Windows Update ..................................................................................... 145

13.9 Battery Saving Tips ................................................................................. 146

Appendix 147

A.1 Specifications ........................................................................................... 148

A.2 Regulatory Notices .................................................................................. 149

Index 157

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Chapter 1

Getting Started

1.1 Getting to Know Your Touch Phone

and Accessories

1.2 Installing the Battery

1.3 Charging the Battery

1.4 Starting Up

1.5 Navigating Your Device

1.6 Home Screen

1.7 Status Icons

1.8 Start Menu

1.9 Quick Menu

1.10 LED Alerts

1.11 Adjusting the Volume

1.12 Using your Device as a USB Drive

16 Getting Started

1.1 Getting to Know Your Touch Phone and Accessories

Top panel

POWER

Press to turn off the display temporarily. To turn off

the power, press and hold for about 5 seconds.

For more information, see “Starting Up” in this chapter.

Speaker

Front panel

Earpiece

Listen to a phone call

from here.

Touch Screen

HOME

Press to return to the

Home screen.

See Chapter 3 for details.

BACK

Press to return to

the previous screen.

Navigation Control

See “Touch-sensitive navigation control”

later in this chapter for details.

TALK/SEND

Press to answer an incoming

call or dial a number.

During a call, press and hold

to toggle the speakerphone

on and off.

•

END

Press to end a call or return to

the Home screen.

Press and hold to lock the

device. (See “Long Press End Key”

under “Settings on your Device”

in Chapter 13 for details.)

•

Bottom panel

Sync Connector/Earphone Jack

Connect the supplied USB cable to synchronize information or plug in the

AC adapter to recharge the battery. You can also connect the supplied USB

stereo headset for hands-free conversation or for listening to audio media.

Microphone

Note When using the four buttons — HOME, BACK, TALK/SEND, and END — and the Navigation Control, please observe

the following precautions:

• Make sure to press on the icons of the four buttons for the best accuracy. When pressing on the Navigation

Control, make sure to press the outer areas near the ENTER button for directional control.

• For best results, press with your fingertip. Do not wear gloves.

Getting Started 17

Left panel Back panel Right panel

Back Cover

Push the back cover upward

to remove it.

3.2 Megapixel Camera

See “Taking Photos and Videos”

in Chapter 11 for details.

Accessories

The product package includes the following items and accessories:

Battery

AC adapter

Screen protector

Stereo headset

USB sync cable

Multifunction audio cable

Quick Start Guide

Getting Started and Application discs

Pouch

Extra stylus

•

VOLUME UP

During a call or when playing

music, press this button to increase

the volume.

VOLUME DOWN

During a call or when

playing music, press

this button to lower the

volume.

Stylus

(See “Stylus” in this

chapter for details.)

18 Getting Started

1.2 Installing the Battery

Always turn off your device before installing or replacing the battery. You also need to remove the back cover

before you can install these components.

To remove the back cover

1. Make sure your device is turned off.

2. Hold the device with both hands and the front panel facing

down.

3. Push the back cover up with your thumb until it disengages

from the device and then slide it up to remove.

Battery

Your device comes with a rechargeable Lithium-ion or Lithium-ion polymer battery and is designed to use

only manufacturer-specified original batteries and accessories. Battery performance depends on many

factors, including network configuration, signal strength, the temperature of the environment in which you

operate your device, the features and/or settings you select and use, items attached to connecting ports, and

your voice, data, and other program usage patterns.

Battery life estimates (approximations):

Standby time: Up to 375 hours

Talk time: Up to 250 minutes

Note Battery life is subject to network and phone usage.

Warning! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery pack.

• Do not crush, puncture, short external contacts, or dispose of in fire or water.

• Do not expose to temperatures above 60oC (140oF).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local regulations.

To install the battery

1. Align the battery’s exposed copper contacts with the

battery connectors inside the battery compartment.

2. Insert the contact’s side of the battery first and then gently

push the battery into place.

3. Replace the back cover.

Battery grip

To remove the battery

1. Make sure your device is turned off.

2. Remove the back cover.

3. The top right side of the battery has a protruding grip.

Lift the protruding grip to remove the battery.

•

Getting Started 19

1.3 Charging the Battery

New batteries are shipped partially charged. Before you start using your device, it is recommended that you

install and charge the battery. Some batteries perform best after several full charge/discharge cycles.

To charge the battery

1. Connect the USB connector of the AC adapter to the

sync connector on your device.

2. Plug in the AC adapter to an electrical outlet to start

charging the battery.

Note Only the AC adapter and USB sync cable provided with your

device must be used to charge the device.

1

2

Charging is indicated by a “breathing” white light around the Navigation Control. As the battery is being

charged while the power is on, a charging icon ( ) also appears in the title bar of the Home screen.

After the battery has been fully charged, the Navigation Control LED shows a solid white light and a full

battery icon ( ) appears in the title bar of the Home screen.

For more information about the Navigation Control LED, see “LED Alerts” in this chapter.

Warning! • Do not remove the battery from the device while you are charging it using the AC or car adapter.

• As a safety precaution, the battery stops charging when it overheats.

20 Getting Started

1.4 Starting Up

After installing and charging the battery, you can now power on and start using your device.

Turn your device on and off

To turn on the power

1. Press and hold the POWER button for a few seconds.

2. When you turn on your device for the first time, a Quick Start Wizard guides you to set up regional

settings, date and time, and password. For more information about these settings, see Chapter 13.

After the Quick Start Wizard finishes, the device installs customization settings, then restarts.

Note After the device restarts, you may be prompted to set up an e-mail account. For instructions on how to set up an

e-mail account, see Chapter 6.

To turn off the power

1. Press and hold the POWER button for a few seconds.

2. Tap Yes when a message prompts you to choose whether or not to turn off the device completely.

Switch to Sleep mode when not in use

Press and immediately release the POWER button to turn off the display temporarily and switch your device

to Sleep mode. Sleep mode suspends your device to a low power state while the display is off in order to save

battery power.

Your device automatically goes into Sleep mode when you leave the device idle after a certain period of time.

You will still be able to receive messages and calls while your device is in Sleep mode. Pressing the POWER

button again or incoming calls/messages will wake up your device.

1.5 Navigating Your Device

There are different ways you can navigate and interact with the interface of your device.

Finger-touch control

A quick and easy way to interact with the home screen and the whole interface of your device is by touch.

Basically, the following are the types of actions, called finger gestures, you would do when interacting with

your device:

Touch or tap

When selecting items on the screen, such as the Home screen tabs, Start menu, programs and settings icons,

and large on-screen buttons, simply touch them with your finger. Apply some pressure with your finger pad

when touching an item on the screen.

Tapping means to touch lightly and quickly with your finger pad or fingertip. On screens that display smaller-

size items, you can more accurately select an item by tapping it with your fingertip.

Swipe

To swipe means to drag your finger vertically or horizontally across the screen. The following are some

instances when you would use swiping:

Flipping on the Home screen

Swipe your finger vertically to flip through favorite contacts, messages, music albums, photos, and

more. For more information, see “Using the TouchFLO 3D Home Screen” in Chapter 3.

Scrolling

When browsing the contacts list, web pages, documents, and certain selection lists on the Home screen

(such as the All Programs list), slowly swipe your finger vertically across the screen to scroll. This allows

you to scroll by page and to view the content or available selections as you scroll.

The direction of swiping resembles the way you move a printed document as you are reading it. For

detailed instructions, see “Finger scrolling” in Chapter 3.

•

Getting Started 21

Slide

Sliding on the touch screen also involves dragging with your finger, but you need to press and hold your

finger with some pressure before you start to drag. While dragging, do not release your finger until you have

reached the target position.

The following are some instances when you would use sliding:

Switching between Home screen tabs

Slide your finger left and right to switch between the Home screen tabs. For more information, see

“Using the TouchFLO 3D Home screen“ in Chapter 3.

Advancing playback

In players that have a progress bar, such as the Home screen’s Music tab and Windows Media® Player

Mobile, slide your finger horizontally on their progress bar to advance forward or move backward in the

music or video you are playing.

For more information about the Home screen’s Music tab, see “Music” in Chapter 3.

For more information about Windows Media® Player Mobile, see “Using Windows Media® Player Mobile” in

Chapter 11.

Flick

Flicking the screen is similar to swiping, except that you need to swipe your finger in light, quicker strokes.

This finger gesture is always in a vertical direction, such as when flicking the contacts list. See “Finger scrolling”

in Chapter 3 for details.

Finger zooming and panning

In programs such as Album and Opera Mobile, you can use finger gestures when zooming and panning. See

Chapter 3, 8 and 11 for details.

Stylus

You can use the stylus to navigate and interact with the touch

screen. To use the stylus, pull it out from the stylus compartment

at the bottom of the right panel of your device. If the backlight

is off, removing the stylus automatically turns the backlight back

on.

The stylus is magnetic and sticks to the side when held close

to the device. This prevents you from accidentally losing or

misplacing the stylus.

Basically, you tap with the stylus to open programs and select items on the screen, and you tap and hold on

the screen to open a shortcut menu. You can also use the stylus the same way as what you do with finger

gestures, such as swiping, sliding and flicking on the screen.

Navigation Control

On the home screen and in many programs on your device, you can use the Navigation Control for directional

control. Press the directional arrows to navigate up, down, left, and right on the screen. When an item has

been selected on the screen, press the ENTER button (the center button) to confirm your selection.

The Navigation Control is also touch sensitive and can be used for zooming. Slide your finger clockwise

around the Navigation Control to zoom in, counterclockwise to zoom out.

Sliding your finger

counterclockwise

Sliding your finger clockwise

•

22 Getting Started

The following programs allow you to use the Navigation Control for zooming:

Album•Opera Mobile•

Camera•Word Mobile and Excel Mobile•

Tip If you purchase and install GPS navigation software on your device, you can also use the Navigation Control for

zooming in the GPS software.

On the Home screen’s Music tab, you can advance forward in the music you are playing by sliding clockwise

around the Navigation Control. To move backward in the music, slide counterclockwise. See “Music” in Chapter

3 for details.

1.6 Home Screen

The default home screen of the device is the TouchFLO™ 3D Home screen which allows finger-touch access to

the most important functions such as contacts, text messages, e-mail, Internet, and more.

Start menu

Notification

Signal strength Adjust volume

Battery status

TouchFLO 3D

Home screen

Connection status

Open the Phone screen

(See Chapter 2 for details)

Go to the Programs tab to

access favorite programs

Quick menu

For more information about using the TouchFLO 3D Home screen, see Chapter 3.

1.7 Status Icons

When you touch or tap the icon area of the title bar, the System Status screen opens and displays larger status

icons so you can touch them with your finger more easily and accurately.

Tip The System Status screen can be disabled in TouchFLO settings. See “Settings on your Device” in Chapter 13 for

details.

Getting Started 23

The following are some of the status icons that you may see on the device.

12345

Icons that appear in this area

Battery charging

Battery full

Battery very low

Icons that appear in this area

Vibrate mode

Sound on

Sound off

Icons that appear in this area

Data connection is active but idle

Data connection is active and

transmitting data

Maximum signal strength

No signal

Phone is turned off

No phone service

Searching for phone service

Voice call in progress

Icons that appear in this area

1xRTT available

EVDO available

Connected to a wireless network

Connection is active

Connection is not active

Synchronization in progress

Icons that appear in this area

Multiple notifications; tap the icon to

view all

New e-mail messages

New text messages;

SMS notification of voice mail

New Windows Live™ message

Missed call

Speakerphone on

Roaming

Alarm

Other wireless network(s) detected

Wired headset connected

Bluetooth on

Bluetooth visible mode on

Bluetooth stereo headset connected

ActiveSync notification

Synchronization error

1

2

3

4

5

24 Getting Started

1.8 Start Menu

The Start menu, which can be opened from the top left corner of the screen, gives you access to all the

programs and settings of your Windows Mobile-powered device. Touch or tap to select an item on the Start

menu.

View Help information for the

current screen.

View and change settings.

Access more programs.

Open a recently-used program.

Open a program.

When you are on another screen,

touch or tap this item to return to

the TouchFLO 3D Home screen.

Open the Start menu.

By default, the Start menu is displayed in a large size to make it easier for you to touch menu items with your

finger when selecting them from the Start menu. The Start menu can also be displayed in a smaller size, if

preferred. Tap Start > Settings > System tab > TouchFLO and then clear the Enable large Start menu check

box to display a smaller Start menu.

1.9 Quick Menu

The Quick menu, which can be opened from the top right corner of the screen, shows the currently running

programs. You can quickly switch between running programs, stop programs, and see how much program

memory is being used.

Touch this icon to open the Quick Menu.

• To switch to a running program,

touch the program name.

• To stop a running program,

touch .

Customize Task Manager settings.

(See “Using Task Manager” in Chapter 13.)

Stop all currently

running programs.

Shows the total percentage of

program memory in use. Touch to

open the Memory settings screen.

Getting Started 25

1.10 LED Alerts

The buttons below the touch screen and the exterior edge of the Navigation Control which is an LED ring will

light up in the following situations:

Controls Light Behavior

SEND button Light flashes when there is an incoming call.

END button Light stays solid when there is an incoming call.

Navigation Control The LED ring shows a “breathing” white light when the battery is being charged.

The LED ring shows a solid white light when the battery is fully charged.

The LED ring flashes a white light once when the battery level is low and reaches down to

about 10%.

The top and bottom parts of the LED ring flashes a white light twice when there is a new

e-mail, voice mail, or meeting reminder.

A white light goes around the LED ring counterclockwise twice starting from the top when

there is a missed call or new SMS message.

•

The LED ring, HOME, BACK, SEND, and END buttons will flash a white light once when one of the buttons or

Navigation Control is pressed.

1.11 Adjusting the Volume

Adjusting the system volume changes the volume level of sound notifications and audio/video playback,

whereas adjusting the ring volume affects only the volume of the phone ring. The system volume and ring

volume can be separately adjusted.

1. Touch the icon area in the title bar and then touch the Speaker icon ( ) on the System Status

screen.

2. To switch between the Ring Volume and System Volume screens, touch the Back and Next icons

( / ) on top of the screen.

3. On either screens, you can do the following:

To increase or decrease the volume level, drag your finger up or down the volume bars. You can also

press the VOLUME UP/DOWN buttons on the left panel of your device.

Touch Vibrate to enable or disable Vibrate mode.

Touch Silent to mute both the system and ring volume.

Volume bars

4. The System Volume or Ring Volume screen automatically closes. You can also manually close the screen

by touching the screen.

Note On certain screens that do not show the volume status icon on the title bar, you need to use the VOLUME

UP/DOWN buttons on the left panel of your device to adjust the volume. Also use these buttons to adjust the

conversation phone volume during an ongoing call.

•

26 Getting Started

1.12 Using your Device as a USB Drive

To easily carry media and other files with you, you can use the internal storage of your device as a USB flash

drive. Touch Start > Settings > Connections tab > USB to PC and then select Disk Drive mode. This allows

you to copy files from your computer to the device and vice versa faster.

When Disk Drive mode is used:

You will not be able to use your device to access files from the internal storage while it is connected to

your PC.

Your PC will only connect to the device’s internal storage. When you access your device from the PC, you

will only see the contents of the device’s internal storage.

Remember to change back to ActiveSync mode when you need to synchronize data between your device

and your PC.

•

Chapter 2

Using Phone Features

2.1 Using the Phone

2.2 Voice Call

2.3 Smart Dial

28 Using Phone Features

2.1 Using the Phone

Like a standard mobile phone, you can use your device to make, receive, and keep track of calls and send

messages.

The Phone screen

To open the Phone screen, do one of the following:

On the Home screen, tap Phone.

Press the TALK/SEND button.TALK/SEND button.

TALK/SEND button

2.2 Voice Call

Make a call

To make a call from the Phone screen

1. On the Home screen, tap Phone.

2. Tap the keys on the keypad to enter the phone number.

Note If you tapped a wrong number, tap to erase each subsequent

digit of a number. To erase the entire number, tap and hold .

3. Press the TALK/SEND button to place the call.TALK/SEND button to place the call.

Tip When in a call, use the VOLUME UP/DOWN buttons on the side of the device to adjust the phone volume.

Note After tapping 6 keys and the number you are dialing is not in your contacts, a Save to Contacts? button will

appear above the keypad. Tap it to save the number to your Contacts.

To make a call from Contacts

On the Home screen, tap Start > Contacts to open the Contacts screen.

Do one of the following:

Select the contact to call and then press TALK/SEND.

Note If the contact has more than one number stored, press Navigation right/left to select the number you

want to call before pressing TALK/SEND.

Tap the contact to open the contact details and then tap the phone number you want to call.

Tap and hold the contact you want to call and then from the menu, select Call Work, Call Home, or Call

Mobile.

To make a call from the TouchFLO 3D Home screen

Refer to Chapter 3 to learn how to make a call from the TouchFLO 3D Home screen.

To make an emergency call

Enter the international emergency number for your locale, and press the TALK/SEND button on your device.

•

Using Phone Features 29

To make an international call

1. Tap and hold the number 0 key on the Phone screen until the plus (+) sign appears. The plus (+) sign

replaces the international prefix of the country that you are calling.

2. Enter the full phone number you want to dial, and press the TALK/SEND button on your device. The

full phone number includes the country code, area code (without the leading zero, if any), and phone

number.

To call voice mail

Number 1 is generally reserved for your voice mail. Tap and hold this button on the Phone screen keypad to

call voice mail and retrieve your voice mail messages.

Answer a call

When you receive a phone call, a message will appear, giving you the option to either answer or ignore the

incoming call. The TALK/SEND button will also flash when you receive a call.

To answer or reject an incoming call

To answer the call, tap Answer, or press the TALK/SEND button.

To reject the call, tap Ignore, or press the END button.

To mute the ringing sound without rejecting the call, tap Mute Ring.

Tip You can also place your phone face down to mute the ring without rejecting the call.

To reject a call and send a text message

When you reject a call, you can choose to automatically send a text message to the mobile phone of the caller.

1. On the Phone screen, tap Menu > Options > Advanced tab.

2. Select the Reject call with text message check box.

3. Change the default text message if needed, then tap OK.

When Reject call with text message is enabled, tap Send Text to reject the call and send the text message to

the caller.

To put a call on hold

Your device notifies you when you have another incoming call, and gives you the option of rejecting or

accepting the call. If you are already on a call and accept the new call, you can choose to switch between the

two callers, or set up a conference call between all three parties.

1. Tap Answer to take the second call, and put the first one on hold.

2. To end the second call and return to the first call, tap End Call or press END on your device.

To switch between two calls

Press the TALK/SEND button.

•

30 Using Phone Features

To turn on and off the Speakerphone

During a call, tap to toggle between turning on or off the speakerphone. The speakerphone icon

appears in the title bar when the speakerphone is on.

Tip You can also press and hold TALK/SEND to toggle between turning on or off the speakerphone.

Warning! To avoid damage to your hearing, do not hold your device against your ear when the Speakerphone is

turned on.

To mute the microphone during a call

Tap to toggle between turning on or off the microphone. When the microphone is turned off, the mute

icon appears on the screen.

To open Notes while in a call

Tap or pull out the stylus.

To vibrate the device when the call is established

You can set the device to vibrate once to alert you that the call has been established with the other party.

1. On the Phone screen, tap Menu > Options >Advanced tab.

2. Select the Vibrate device when connection is established check box and then tap OK.

End a call

When a call is in progress, tap End Call or press the END button to hang up.

To add a new phone number to Contacts after a call

If the phone number of the person who called is not in Contacts, you can choose to save the number after you

hang up.

1. On the Phone screen, tap Menu > Options > Advanced tab.

2. Select the Add new phone number to Contacts at end of call check box, then tap OK.

When you enable this option, a pop-up message appears after you end the phone call and lets you add the

phone number to Contacts.

To check a missed call

You will see the icon in the title bar when you missed a call. To check who the caller was, do one of the

following:

Tap the title bar, then tap and then tap View.

On the Phone screen, tap Menu > Call History and then tap .

Call History

Use Call History to check for missed calls, dialed numbers, and calls received. To open the Call History screen,

tap Menu > Call History on the Phone screen.

Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to

the location 2 in Speed Dial, you can tap and hold the number 2 key on the Phone screen keypad to dial the

contact’s number.

To create a Speed Dial entry

1. On the Phone screen, tap Menu > Speed Dial.

2. Tap Menu > New.

3. Tap a contact, then select the phone number of the contact that you want assigned to the speed dial

key.

4. In Location, select an available key to use as the speed dial key.

•

Using Phone Features 31

5. Tap OK.

Note When you assign a new phone number in an occupied speed dial key, the new phone number will replace the

existing one.

Tip To delete a Speed Dial entry, in the Speed Dial list, tap and hold the desired entry, then tap Delete.

Turn the phone function on and off

In many countries, you are required by law to turn off the phone while on board an aircraft.

To enable or disable the phone function

1. Tap Start > Settings > Connections tab > Comm Manager.

2. On the Comm Manager screen, tap the Phone button to enable or disable the phone function.

When enabled, the ON indicator is activated.

To enable or disable Airplane Mode

Another way to turn off the phone function is to switch your device to Airplane Mode.

When you enable Airplane Mode, all wireless radios on your device are turned off, including the phone

function and Bluetooth.

When you disable Airplane Mode, the phone function is turned back on and the previous state of Bluetooth is

restored.

1. Tap Start > Settings > Connections tab > Comm Manager.

2. On the Comm Manager screen, tap the Airplane Mode button to enable or disable Airplane Mode.

When enabled, the ON indicator is activated.

2.3 Smart Dial

Smart Dial panel

Smart Dial makes it easy for you to dial a phone number.

When you start entering a phone number or contact

name, Smart Dial automatically searches and sorts the

contact entries in Contacts, and the phone numbers in

Call History (including incoming, outgoing, and missed

calls). You can then select the desired number or contact

from the filtered list to dial.

To find a contact name or number

You can just enter the first letter of the name or number of a contact. Smart Dial will search for contact

phone numbers and the first character of a contact name as well as from the character that appears after

a space, dash, or underscore in a contact name. For example, if you tap number “2” on the phone keypad,

which is associated with [a, b, and c] on the Phone keypad, contact names such as the following will be

considered matches: “Ben Miller”, “George Adams”, “John-Carter”, “Carter, Ellen”, “Dixon, Allan”, “Thomas_Clark”,

“JaneCampbell”.

If the matching list is long and you want to narrow down the search further, enter another letter. Using the

same example above, if you continue to tap “3” which is associated with [d, e, f], the matching list will be

narrowed down to the following names: “Ben Miller”, “George Adams”, “Carter, Ellen”, “Dixon, Allan”.

32 Using Phone Features

Make a call or send a text message using Smart Dial

1. On the Home screen, tap Phone.

2. Begin entering the first few numbers or characters. When you start entering a number or letter, the

Smart Dial panel will display matches found.

Tip Tap to close the phone keypad to see if there are more matching contacts.

3. In the Smart Dial panel, flick and slide your finger on the touch screen or press Navigation up/down to

browse the list or select a contact.

4. You can do one of the following:

Tap the contact to call the selected contact.

To send a text message to the selected contact, tap Menu > Send Text Message.

To call a different phone number associated with the selected contact, select the contact and then

press Navigation left/right to select the number to call.

•

Chapter 3

TouchFLO™ 3D

3.1 About TouchFLO™ 3D

3.2 Using the TouchFLO 3D Home Screen

3.3 Finger Gestures

34 TouchFLO™ 3D

3.1 About TouchFLO™ 3D

TouchFLO™ 3D gives you touch control over your Windows Mobile-powered device. TouchFLO 3D provides

the following features:

A Home screen that allows finger-touch access to the most widely-used functions, such as People,

Messages, Mail, Music, Internet, and more.

Allows you to use finger gestures to navigate screens.

3.2 Using the TouchFLO 3D Home Screen

The TouchFLO 3D Home screen have the following tabs:

Home

People

Messages

Mail

Photos and

Videos

Music

Internet

Settings

Programs

Weather

To switch between the tabs of the Home screen

Do one of the following:

Touch or tap the desired tab on the Home screen.

Press Navigation right or left to move to the next or previous tab.

Press and hold your finger on the active tab, then slide your finger right or left over the tabs.

Release when you have selected the desired tab.

Note Apply some pressure when pressing and holding on the active tab to be able to slide over the tabs.

•

TouchFLO™ 3D 35

Swipe left across the screen to move to the next tab, and swipe right across the screen to move to the

previous tab.

Home

The Home tab displays the current date, a flip-style clock, and an Alarm icon that indicates whether the alarm

is on or off. Missed calls and your upcoming calendar appointments are also shown on the Home tab.

To select an item on the Home tab

Touch the item; or

Press Navigation up or down first to navigate to the item you want to select and then press ENTER.

Touch the date or the flip clock

to open the Clock & Alarms

screen where you can set the

date, time, and alarm.

(See Chapter 13 for details.)

Swipe downward on the screen

to change back to the flip clock.

One all-day appointment and

up to two timed appointments

can be displayed. Touch this

area to create, edit or view an

appointment.

(See “Calendar” in Chapter 12

for details.)

Home tab with smaller digital clock

Swipe upward on the screen to

display the smaller digital clock

and view more appointments.

Touch this area to view details

about missed calls in the Call

History.

(See Chapter 2 for details.)

Home tab with flip clock

•

36 TouchFLO™ 3D

People

On the People tab, you can add favorite contacts who you most frequently communicate with. This allows

you to quickly make calls, send text messages, and send e-mails to your favorite contacts.

Tip You can add up to 15 favorite contacts on the People tab.

To add favorite contacts

You should already have created or synchronized contacts on your device before you can add them to the

People tab.

1. On the Home screen, slide your finger to the People tab.

2. Touch the small or big Plus icon, or touch Add Favorite.

3. On the Select a Contact screen, touch the name of the desired contact.

Tip To create a new contact, touch Menu > New Contact. See “Contacts” in Chapter 12 for details.

4. Select a phone number or e-mail address to associate to the favorite contact.

Note If there is no picture associated with the contact, the next screen prompts you to assign a picture to the

contact.

5. To add another favorite contact, touch the small Plus icon ( ) at the right side of the screen and

repeat steps 3 and 4.

To choose from your favorite contacts

Do any of the following:

To flip through the contact pictures

one at a time, swipe your finger up

or down the screen. You can also

press Navigation up or down to flip

through the contact pictures.

On the picture strip at the right side of the People

screen:

Touch the picture of the desired favorite contact; or

Press and hold on the currently selected contact

picture to display a slide-out bar, and then slide up

or down the picture strip. Release your finger when

the desired favorite contact is selected.

•

TouchFLO™ 3D 37

After selecting a favorite contact, touch the right arrow icon ( ), the phone number or e-mail address

shown below the contact picture to place a call, send a text message, or send an e-mail to the contact.

Touch the picture of the contact on the center screen to access his or her contact card. On the contact

card, you will see the last outgoing or incoming call as well as contact details such as phone numbers,

e-mail address, and more.

Tips • On the People tab, touch All People to access all contacts that are stored on your device.

• To remove the current favorite contact, touch Menu > Remove Favorite.

Messages

On the Messages tab, you can read text messages as they arrive and create a new text message. When there

are new incoming text messages, the icon on the Messages tab will show the number of new messages. For

example, indicates that there is a new message received.

To view the entire message

thread from the sender and

reply, touch the message on

the screen.

Touch All Messages to access

all text messages in your inbox

and other folders.

Touch this icon to create a new text

message.

To flip through received text messages,

swipe your finger upward/downward,

touch the Up/Down arrow on the

screen, or press Navigation up/down.

Touch Menu to remove the current

message and access more options.

For more information about working with text messages, see “Text Messages” in Chapter 6.

Mail

The Mail tab is where you send and receive e-mail messages. Including Outlook E-mail, you can add up to four

POP3/IMAP4 and Web-based e-mail accounts in this tab.

To add an e-mail account

1. On the Home screen, slide your finger to the Mail tab.

2. If this is your first time to add an e-mail account, touch New Account on the bottom-right side of the

screen.

3. Set up your e-mail account using the E-mail Setup wizard.

4. To add another e-mail account, touch Menu > Accounts > New Account and use the E-mail Setup

wizard to set up your account.

For detailed instructions on setting up e-mail accounts using the E-mail Setup wizard, see Chapter 6.

To check e-mail

When there are new e-mails, the icon on the Mail tab and the respective icons of the e-mail accounts will

show the number of newly received messages.

•

38 TouchFLO™ 3D

To browse through received

e-mails, swipe up or down on

the envelope image or press

Navigation up/down.

Touch the e-mail on the screen

to open and read the message.

•

Touch Inbox to access all

e-mail messages of the

currently selected account.

After selecting an e-mail account,

touch this icon to create and send a

new e-mail message.

These are your e-mail accounts.

Touch an icon to select an e-mail

account and view the new e-mails

received in that account.

Touch Menu to access more options.

For more information about working with e-mails, see Chapter 6 and 7.

Photos and Videos

The Photos and Videos tab lets you visually flip through your photos and video clips and view them in full

screen. From this tab, you can also activate the Camera so you can take pictures and record video clips.

The Photos and Videos tab displays pictures and video files from the current favorite album. By default, the

Camera Shots album which stores the pictures and videos that you captured using the device camera is set as

the favorite. You can change to another favorite album, if preferred.

To set an album as a Favorite

1. On the Photos and Videos tab, touch Album to open the Album program.

2. Touch Albums and then select one of the listed favorite albums.

3. Tap Menu > Set as Favorite. and then tap OK on the confirmation screen.

To view photos and videos

Touch the photo or video on

the screen to view or play it

in full screen.

Touch here to open the Album

program. (See “Viewing Photos

and Videos Using Album” in

Chapter 11 for details.)

Touch here to take a photo.

Touch Slideshow to view the

photos as a slideshow. If a video

is selected, touch Play.

To flip through photos and videos,

swipe upward/downward, touch the

Up/Down arrow, or press Navigation

up/down.

Touch here to shoot video.

Tips • For more information about viewing in full screen, see “View an image” and “Play back video” in Chapter 11. The

file formats that can be viewed on the Photos and Videos tab are the same as the Album program.

• To transfer media files from a computer and view them on the Photos and Videos tab, copy or synchronize them

to a folder under \My Device (the device memory) or \Internal Storage (the built-in storage).

TouchFLO™ 3D 39

Music

The Music tab allows you to visually browse through albums and music tracks and play music. The albums

and music tracks that you see on the Music tab are from the Now Playing list of the Library.

Note Your device searches for all music files that have the following audio formats: MP3 (.mp3), WMA (.wma), AAC/AAC+

(.aac), and MPEG-4 (.m4a). It searches for music from the following locations:

Device: \My Music (including all subfolders)

\My Documents (including all subfolders)

Storage: \Internal Storage (including all subfolders)

To play music

On the Music tab, flip through albums and all the music in each album, then touch the Play icon on the

middle-right side of the screen to start playback.

Touch here to go to the previous

album or the previous music in

the current album.

Swipe upward/downward on the

screen or press Navigation up/

down to flip through albums and

the music or songs in an album.

Touch here to play or pause. You

can also press the ENTER button to

play or pause.

Touch here to go to the next album or

the next music in the current album.

Touch Menu to set music playback to

Repeat, turn Shuffle on or off, and more.

Touch here to access the Library.

To advance forward or backward in the music

Do one of the following:

Touch and hold on the thin bar below the album art to display the progress bar:

Drag your finger right or left on the progress bar to move forward or backward in the current music.

Slide your finger around the Navigation Control as follows:

To move backward in the music,

slide your finger counterclockwise.

Slide your finger clockwise to

advance forward in the music.

To set repeat and shuffle modes

Touch Menu > Repeat and choose whether to repeat once, repeat all, or do not repeat. To toggle shuffle

mode on and off, touch Menu > Shuffle and then select Shuffle On or Shuffle Off.

The icons on the upper-right side of the Music tab show whether repeat and shuffle modes are enabled.

Repeat [One] Repeat [All] Shuffle [On]

•

40 TouchFLO™ 3D

To browse and play music in the Library

The Library organizes music into categories, such as Now Playing, Artists, Albums, Genres, All Songs, and

more. When you add more albums or music tracks to your device, go to the Library to locate and play the new

albums or music tracks.

1. On the Music tab, touch Library to open the Library screen.

2. The tabs at the bottom of the Library screen correspond to the different categories. To browse music

under a certain category, slide to the tab that corresponds to the desired category.

3. Tap a music track to play it.

Note When you select a category in the Library such as Artists and play its music, the Now Playing list will be replaced

with the music tracks from that category.

To use playlists

You can group your favorite music into a playlist and then play back the playlist.

To create a new playlist:

1. Select the desired music on the Music tab or the Library.

2. Touch Menu > Add to Playlist.

3. Touch <New Playlist>, enter a Playlist name and then touch OK.

To add more music files to a playlist:

1. On the Playlists tab, touch a playlist to open it.

2. Touch Menu > Edit.

3. Touch Menu > Add.

4. Select the check boxes of the music you want to add to the playlist, or touch Menu > Select All to

choose all the music.

5. Touch OK three times and then touch Up to return to the Playlists tab.

To play back a playlist:

1. On the Playlists tab, touch a playlist to open it.

2. Touch the first song in the playlist. The Music tab starts playing the first song. After each song, the

next one in the playlist will be played.

Note Playlists are not automatically updated when music files have been deleted from the device memory or internal

storage.

There are two types of playlists that can be shown on the Playlists tab:

Custom playlists. Playlists that are created on the Music tab.

Windows Media® Player playlists. Playlists that are in Windows Media® Player Mobile’s Library (which

is synchronized with Windows Media® Player on your computer). They are indicated by the Windows

Media® Player icon ( ). These playlists cannot be edited.

Custom playlists

Windows Media®

Player playlists

Note If a Windows Media® Player playlist contains a combination of music, video and image files, only music files in the

playlist will be synchronized to your device and other media types will be filtered out.

•

TouchFLO™ 3D 41

Internet

On the Internet tab, you can open Opera Mobile™ to browse the Web and add Web favorites for one-touch

access to your favorite Web sites.

Touch here to browse the

Web using Opera Mobile.

Touch All Bookmarks to open

Opera Mobile and add, view or

delete Web favorites.

Swipe upward or press Navigation

down to scroll down the screen

and access more Web favorites.

For more information about using Opera Mobile, see Chapter 8.

Weather

The Weather tab shows you the current weather as well as weather information for the next five days of the

week.

To add a city

The Weather tab can display weather information of your local city and other added cities. Follow the steps

below to add a city on this tab.

Tip You can add up to 10 cities in the Weather tab.

1. On the Weather tab, touch Menu > Add Location.

2. The Select Country screen then appears. Flick your finger on the screen repeatedly in light, quick

strokes to continuously scroll down the list of countries. You can also slowly scroll through the country

list by dragging your finger upward on the screen. Touch the desired country to select it.

3. The Select City screen then appears. Flick your finger on the screen repeatedly in light, quick strokes

to continuously scroll down the list of cities. You can also slowly scroll through the city list by dragging

your finger upward on the screen. Touch the desired city to select it.

To view weather information

Your device automatically connects to the Internet via the data connection or Wi-Fi to download and display

weather information. The current temperature, temperature range, type of weather (sunny, cloudy, showers,

or others), and the time of day (daytime or nighttime) are shown on the Weather tab. To see the weather

information for the next five days of the week, touch the screen or touch 5-day at the bottom-left side of the

screen.

Touch the screen or touch 5-day

at the bottom to see the weather

information for the next five days

of the week.

Touch Menu to add or delete a

city, change the temperature to

Celsius or Fahrenheit, and more.

Shows the last weather update.

Touch this item to download the

latest weather information.

To switch between cities, swipe your

finger upward/downward, touch the

Up/Down arrow on the screen, or

press Navigation up/down.

42 TouchFLO™ 3D

To choose download options

1. On the Weather tab, touch Menu > Settings.

Tip You can also slide to the Settings tab and then touch Data.

2. You can choose from the following options:

Download weather automatically. When this option is selected, weather information is

automatically downloaded from the AccuWeather Web site whenever you select the Weather tab,

if the data has not been updated within the last three hours. Weather data is also downloaded every

time an ActiveSync connection is established (through over-the-air or USB connections). Clear this

option if you prefer to manually download weather information.

Download weather when roaming. Select this option only if you want to allow automatic

download of weather data when roaming. This may incur additional costs.

Settings

The Settings tab allows you to synchronize information with your computer or the Exchange Server, change

sound settings such as the ring tone, and choose a different wallpaper for the Home tab. You can also easily

turn on and off the communications features of your device such as Wi-Fi, Bluetooth, and more.

Programs

The Programs tab allows you to add your favorite programs for one-touch access.

Touch a program icon to

open the corresponding

program.

Touch Remove to choose

which program to remove

from the Programs tab.

Touch an empty slot to

add a favorite program.

Touch All Programs to

access all the programs

of your device.

When you have filled up the screen with programs, scroll down the Programs tab to access more empty slots

and add more programs. To scroll down, press and hold on the screen and then drag your finger upward. You

can add up to 18 favorite programs.

To scroll back up, press and hold on the screen and then drag your finger downward.

Note To replace a slot with another program, you must delete the occupying program shortcut first and then add your

desired program.

•

TouchFLO™ 3D 43

3.3 Finger Gestures

You can use finger gestures to scroll, zoom and pan on the touch screen.

Finger scrolling

Finger scrolling can be used to scroll up and down Web pages, documents, and lists such as the contacts list,

file list, message list, calendar appointments list, and more.

When finger scrolling,

swipe or flick your finger

on the touch screen.

To scroll up and down

To scroll down, swipe your finger upward on the touch screen. To scroll up, swipe your finger downward

on the touch screen.

To auto-scroll, flick your finger upward or downward on the touch screen. Touch the screen to stop

scrolling.

To scroll left and right

To scroll towards the right, swipe your finger to the left.

To scroll towards the left, swipe your finger to the right.

To auto-scroll, flick your finger left or right. Touch the screen to stop scrolling.

Finger zooming

The type of finger gesture to use when zooming varies in different programs.

To zoom in on a Web page in Opera Mobile, tap your finger twice on the screen. See “Using Opera

Mobile” in Chapter 8 for details.

To zoom in on a photo in Album, make a full-circle swipe on the touch screen. See “Viewing Photos and

Videos Using Album” in Chapter 11 for details.

Finger panning

You can use finger panning to move to and view other parts of a zoomed

photo, Web page, document, or an e-mail. To pan, touch and hold on the

touch screen and then drag your finger in any direction.

Tip To enable or mute finger scrolling and panning sound, touch Start > Settings

> System tab > TouchFLO, and then select or clear the Enable sound when

finger scrolling and panning check box.

•

44 TouchFLO™ 3D

Chapter 4

Entering Text

4.1 Selecting an Input Method

4.2 Using the Full QWERTY

4.3 Using the Compact QWERTY

4.4 Using the Phone Keypad

4.5 Using Multitap and T9 Modes

4.6 Using Numeric and Symbol Mode

4.7 Using Block Recognizer

4.8 Using Letter Recognizer

4.9 Using Transcriber

46 Entering Text

4.1 Selecting an Input Method

When you start a program or select a field that requires text or numbers, the Input Panel icon becomes

available on the menu bar.

Tap the Input Selector arrow (that appears next to the Input Panel icon) to open a menu where you

can select a text input method and customize input options. After selecting a text input method, the

corresponding Input Panel is displayed, which you can use to enter text.

Tip Select Other Input Methods to display more input methods.

To show or hide the Input Panel, tap the Input Panel icon.

Input Panel

(Full QWERTY)

Input Selector arrow

Input Panel icon

Text input methods

Key when pressed

Icon Input method Icon Input method

Full QWERTY Letter Recognizer or

Block Recognizer

Compact QWERTY Transcriber

Phone Keypad Keyboard

Notes • Some text input methods may not be available in certain language versions of the device.

• When in landscape mode, the Compact QWERTY and Phone Keypad are not available.

4.2 Using the Full QWERTY

The Full QWERTY is a full on-screen QWERTY keyboard layout similar to a desktop PC keyboard.

Tip You can also use the Windows Mobile on-screen keyboard which also has a QWERTY keyboard layout by selecting

Keyboard (or Other Input Methods > Keyboard) on the Text input method menu.

• Tap to enter letters or symbols.

• Tap and hold to enter a punctuation

mark, symbol, or number that

appears on top of a key

• Tap to enter an uppercase letter.

• Tap twice to turn on Caps Lock.

Tap to toggle between

using Normal or T9 mode.

Tap to open a keyboard layout that lets you easily

enter numbers and symbols.

See “Using Numeric and Symbol mode” for details.

Tap to create a new line.

Tap to delete the previous character.

Displays the word candidate list

in T9 mode. Tap a word to insert

it into your text. Tap to add a

word to the T9 dictionary.

Entering Text 47

To enter text using the Full QWERTY

1. Start a program that accepts text input, such as Word Mobile.

2. Tap the Input Selector arrow, then tap Full QWERTY.

3. Start tapping keys on the keyboard as you would on a PC keyboard to enter your text. To learn how to

enter text using T9 mode, see “Using Multitap and T9 modes” in this chapter.

4.3 Using the Compact QWERTY

The Compact QWERTY is a type of on-screen keyboard which features 20 keys. With its large, touch-friendly

keys and enhanced features such as T9 predictive input, you can enter text faster and more accurately.

• Tap to enter letters or symbols.

• Tap and hold to enter a punctuation

mark, symbol, or number that

appears on top of a key

• Tap to enter an uppercase letter.

• Tap twice to turn on Caps Lock.

Tap to toggle between

using Multitap or T9 mode.

Tap to open a keyboard layout that lets you easily

enter numbers and symbols.

See “Using Numeric and Symbol mode” for details.

Tap to create a new line.

Tap to delete the previous character.

Displays the word candidate list

in T9 mode. Tap a word to insert

it into your text. Tap to add a

word to the T9 dictionary.

Tip You can tap and hold to immediately open the numeric keyboard.

To enter text using the Compact QWERTY

1. Start a program that accepts text input, such as Word Mobile.

2. Tap the Input Selector arrow, then tap Compact QWERTY.

3. Start tapping keys on the keyboard to enter your text. To learn how to enter text using Multitap or T9

mode, see “Using Multitap and T9 modes” in this chapter.

48 Entering Text

4.4 Using the Phone Keypad

The Phone Keypad is a 12-key on-screen keypad that has a layout similar to mobile phone keypads, plus

some additional keys. The Phone Keypad has large keys and enhanced input features such as T9 predictive

input, which makes it faster for you to enter text in your messages and documents.

Tap to open the input settings.

• Tap to enter letters or symbols.

• Tap and hold to enter a punctuation

mark, symbol, or number that

appears on top of a key

• Tap to enter an uppercase letter.

• Tap twice to turn on Caps Lock.

Tap to toggle between

using Multitap or T9 mode.

Tap to open a keyboard layout that lets you easily

enter numbers and symbols.

See “Using Numeric and Symbol mode” for details.

Tap to create a new line.

Tap to delete the previous character.

Displays the word candidate list

in T9 mode. Tap a word to insert

it into your text. Tap to add a

word to the T9 dictionary.

Tip You can tap and hold to immediately open the numeric keyboard.

To enter text using the Phone Keypad

1. Start a program that accepts text input, such as Word Mobile.

2. Tap the Input Selector arrow, then tap Phone Keypad.

3. Start tapping keys on the keyboard to enter your text. To learn how to enter text using Multitap or T9

mode, see “Using Multitap and T9 modes” in this chapter.

4.5 Using Multitap and T9 Modes

When using the on-screen keyboards, you can choose to enter text using Multitap or T9 mode.

Multitap mode

In Multitap mode (for Compact QWERTY and Phone Keypad), enter a character by tapping a key until the

desired character is displayed on the screen.

To enter the first letter that shows on a key, tap the key once. To enter the second letter, tap twice.

To enter a punctuation mark, symbol, or number that appears on top of a key, tap and hold the key.

T9 mode

T9 is a predictive text input mode which displays a word candidate list as you enter the first few characters so

you just select the word that you want.

To enter text using T9 mode

1. Start entering the first few letters of a word. As you enter each letter, predicted words will appear above

the keyboard.

2. Tap the desired word to immediately insert it to your text.

Note Navigate through the word candidate list if there are more words to choose from.

•

Entering Text 49

To add a word to the T9 dictionary

If the word that you have entered is not found in the dictionary, you can add it to the dictionary.

1. While in T9 mode, type a letter and then tap on right side of the word candidate list.

2. Type the word you want to add and then tap ADD.

Tap to not add the word.

To customize Touch Input settings

1. Tap the Input Selector arrow, then tap Touch Input Settings.

2. On the Touch Input Settings screen, select or clear the following options according to your preferences:

Spell Correction. Lets you correct typographical errors by selecting from a list of possible words

that reflect the characters of the keys you have tapped as well as characters of nearby keys.

Word Completion in T9 mode. Lets you select from a list of possible words based on the keys that

you have tapped and on the words available in the dictionary.

Word Completion in ABC mode. Lets you select from a list of possible combinations based on the

characters that appear on the keys that you tapped.

Auto-Substitution. Automatically inserts an apostrophe when you type common contracted

words (for example, “dont” automatically becomes “don’t”).

3. Tap Done.

4.6 Using Numeric and Symbol Mode

Switch to Numeric and Symbol mode to let you easily enter numbers and common symbols such as

parentheses, braces, currency signs, punctuation marks, special characters, and more. Numeric and Symbol

mode is available when using the Full QWERTY, Compact QWERTY, and Phone Keypad.

Tap a number or symbol to

insert it into your text.

Tap to go to the previous or

next page of symbols.

Tap to switch back to the

letter keyboard layout.

Tap to switch to the numeric

keyboard

See “To lock the keyboard in

Numeric and Symbol mode.”

Compact QWERTY

and Phone Keypad Full QWERTY

To switch to Numeric and Symbol mode

1. While using Full QWERTY, Compact QWERTY, or Phone Keypad, tap / .

2. Locate the number or symbol, then tap it to insert it into your text.

To lock the keyboard in Numeric and Symbol mode

You can lock the keyboard in Numeric and Symbol mode so you can continuously enter symbols and

numbers.

1. Tap the Input Selector arrow and then tap Other Input Methods > Options.

2. In the Input Method tab, select a Touch input method in the Input method list, then tap Options.

3. Clear the Turn on one-touch symbol entry check box.

Tip In Compact QWERTY and Phone Keypad, tap / to toggle between locking the keyboard in Numeric and

Symbol mode and switching back to the letter keyboard layout after tapping a symbol or number.

•

50 Entering Text

4.7 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which

are then converted into typed text.

To use Block Recognizer

1. From a program, tap the Input Selector arrow and then tap Other Input Methods > Block

Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

Enter letters by writing in the abc (left) area of the box.

Enter numbers by writing in the 123 (right) area of the box.

Enter symbols and punctuation by tapping the left or right area of the box (a gray dot appears),

then writing the desired character.

Tip For help with writing characters, tap the question mark near the writing area.

4.8 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation marks, which are then

converted into typed text.

To use Letter Recognizer

1. From a program, tap the Input Selector arrow and then tap Other Input Methods > Letter

Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

Enter uppercase letters by writing in the ABC (left) area of the box.

Enter lowercase letters by writing in the abc (middle) area of the box.

Enter numbers by writing in the 123 (right) area of the box.

Enter punctuation and symbols by writing the desired character in the 123 (right) area of the box.

Tip For help with writing characters, tap the question mark near the writing area.

4.9 Using Transcriber

Transcriber is a handwriting recognition program that enables you to write in cursive, print, or a combination

of both.

To write using Transcriber

1. Open a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow and then tap Other Input Methods > Transcriber. The Transcriber

introductory screen appears. Read the introduction and tap OK.

3. Position the cursor where you want text to appear.

4. Use the stylus to write anywhere on the screen. The handwriting will be converted to text shortly after

you lift the stylus from the screen.

To enter punctuation and symbols

Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special

symbol to existing text. To use this on-screen keyboard, tap on the Transcriber toolbar.

The keyboard remains visible until you tap the button again.

Tips • To reposition the keyboard, tap and hold the title bar, then drag to the desired location.

• When no text is selected, you can open the keyboard by using the gesture (draw a line straight down and

then straight up). For more information about using Transcriber gestures, see Help on your device.

•

Entering Text 51

To edit text

1. In a program, draw a line from left to right across the text you want to edit.

2. After you lift the stylus from the screen, the line disappears and the selected text will be highlighted.

3. Do either of the following:

Rewrite the text.

Use gestures to capitalize letters, insert a space, and so on. For information about using Transcriber

gestures, see Help on your device.

•

52 Entering Text

Chapter 5

Synchronizing Information

With Your Computer

5.1 About Synchronization

5.2 Setting Up Windows Mobile® Device Center

on Windows Vista®

5.3 Setting Up ActiveSync® on Windows XP®

5.4 Synchronizing With Your Computer

5.5 Synchronizing via Bluetooth

5.6 Synchronizing Music and Video

54 Synchronizing Information With Your Computer

5.1 About Synchronization

You can take information from your computer wherever you go by synchronizing them to your device. The

following types of information can be synchronized between your computer and your device:

Microsoft® Office Outlook® information, which include Office Outlook e-mail, contacts, calendar,

tasks, and notes

Notes, which are created using Microsoft® Office OneNote® 2007

Media, such as pictures, music, and video

Favorites, which are the bookmarked links to your favorite Web sites

Files, such as documents and other files

Before you can synchronize, you need to install and set up first the synchronization software on your

computer. For more information, see “Setting Up Windows Mobile Device Center on Windows Vista®” and

“Setting Up ActiveSync® on Windows XP®” in this chapter.

Ways to synchronize

After you have installed the synchronization software on your computer, connect and synchronize your

device with your computer by:

Using the supplied USB sync cable.

Upon connecting the sync cable to your device and your computer, the synchronization process

automatically starts.

Using Bluetooth.

You must first set up a Bluetooth partnership between your device and your computer before you

can synchronize information between them using Bluetooth. For more information about setting up

a Bluetooth partnership, see Chapter 9. For information about synchronizing through Bluetooth, see

“Synchronizing via Bluetooth” later in this chapter.

Try to synchronize regularly in order to keep information up-to-date in both your device and your computer.

Note You can also synchronize Outlook e-mail, contacts, calendar, and tasks on your device with the Exchange Server

at your work. For more information about setting up your device to synchronize with the Exchange Server, see

Chapter 7.

5.2 Setting Up Windows Mobile® Device Center on Windows Vista®

Microsoft Windows Mobile® Device Center is the replacement for Microsoft® ActiveSync® on Windows Vista®.

Note Some versions of Windows Vista® come with Windows Mobile Device Center already installed. If Windows Mobile

Device Center is not available on your Windows Vista®, you can install it from the Getting Started Disc that came

with your device.

Set up synchronization in Windows Mobile Device Center

When you connect your device to your computer and start Windows Mobile Device Center for the first time,

you are asked to create a Windows Mobile partnership with your device. To create a partnership:

1. Connect your device to your computer. Windows Mobile

Device Center configures itself, then opens.

2. On the license agreement screen, click Accept.

3. On the Windows Mobile Device Center’s Home screen,

click Set up your device.

Note Choose Connect without setting up your device

if you only want to transfer media files, check for

updates, and explore your device but not synchronize

Outlook information.

4. Select the items you want to synchronize, then click Next.

5. Enter a device name, then click Set Up.

When you finish the setup wizard, Windows Mobile Device Center synchronizes your device automatically.

Notice that Outlook e-mails and other information appear on your device after synchronization.

•

Synchronizing Information With Your Computer 55

Use Windows Mobile Device Center

To open Windows Mobile Device Center, click Start > All Programs > Windows Mobile Device Center on

your Windows Vista computer.

On Windows Mobile Device Center, you can do the following:

Click Mobile Device Settings to change synchronization settings.

When you click Pictures, Music and Video > XX new pictures/video clips are available for import, a

wizard guides you to tag and transfer photos from your device to the Photo Gallery on your computer.

Click Pictures, Music and Video > Add media to your device from Windows Media Player to

synchronize music and video files using Windows Media® Player. For more information, see “Using

Windows Media® Player Mobile” in Chapter 11.

Click File Management > Browse the contents of your device to view documents and files on your

device.

Note See Windows Mobile Device Center Help for more information.

5.3 Setting Up ActiveSync® on Windows XP®

The Getting Started disc that comes with your device contains Microsoft ActiveSync 4.5 or later. Follow the

steps in this section to install and set up ActiveSync on Windows XP or other compatible Windows systems.

Note For a list of compatible Windows systems, go to http://www.microsoft.com/windowsmobile/activesync/

activesync45.mspx.

Install ActiveSync

1. Place the Getting Started disc to the disc drive of your computer.

2. Click Setup and Installation.

3. Select the ActiveSync check box, then click Install.

4. Read the license terms, then click Accept.

5. When installation is completed, click Done.

6. On the Getting Started with Windows Mobile screen, click Close.

Set up synchronization in ActiveSync

1. Connect your device to your computer. The Synchronization Setup Wizard automatically starts and

guides you to create a synchronization partnership. Click Next to proceed.

2. To synchronize your device with your computer, clear the Synchronize directly with a server running

Microsoft Exchange check box, then click Next.

3. Select the information types that you want to synchronize, then click Next.

4. Select or clear the Allow wireless data connections check box according to your preference.

5. Click Finish.

When you finish the wizard, ActiveSync synchronizes your device automatically. Notice that Outlook e-mails

and other information appear on your device after synchronization.

•

56 Synchronizing Information With Your Computer

5.4 Synchronizing With Your Computer

Connect and synchronize your device with your computer using the USB cable or Bluetooth connection.

Start and stop synchronization

You can manually synchronize either from your device or computer.

From your device

On the TouchFLO 3D Home screen, slide to the Settings tab and then touch Sync Data; or

Tap Start > Programs > ActiveSync, then tap Sync. To end synchronization before it completes, tap

Stop.

Tip To delete a partnership with one computer completely, disconnect your device from that computer first. In

ActiveSync on your device, tap Menu > Options, tap the computer name, then tap Delete.

From Windows Mobile Device Center

1. Click Start > All Programs > Windows Mobile Device Center.

2. Click at the lower left of the Windows Mobile Device Center. To end synchronization before it

completes, click .

From ActiveSync on your computer

When you connect your device to your computer, ActiveSync automatically opens on your computer and

synchronizes.

To manually start synchronization, click .

To end synchronization before it completes, click .

Change which information is synchronized

You can change the information types and the amount of information to synchronize for each type either on

your device or your computer. Follow the steps below to change synchronization settings on your device.

Note Before changing synchronization settings on your device, disconnect it from your computer.

1. In ActiveSync on your device, tap Menu > Options.

2. Select the check box for any items you want to synchronize. If you cannot select a check box, you might

have to clear the check box for the same information type elsewhere in the list.

3. To change synchronization settings for an information type, for instance, E-mail, select it and tap

Settings.

You can then set the download size limit, specify the time period of information to download, and more.

Notes • Some information types such as Favorites, Files and Media cannot be selected in ActiveSync Options on

your device. You can only select or clear these items from your computer’s Windows Mobile Device Center or

ActiveSync.

• A computer can have sync partnerships with many different Windows Mobile powered devices, but a device

can have sync partnerships with at most two computers. To ensure that your device will synchronize properly

with both computers, set up the second computer using the same synchronization settings you used on the first

computer.

• Outlook e-mail can be synchronized with only one computer.

Troubleshoot sync connection problem

In some cases, when the computer connects to the Internet or a local network, it may disconnect the

connection with your device in favor of the Internet or network connection.

If this happens, tap Start > Settings > Connections tab > USB to PC, then clear the Enable advanced

network functionality check box. This makes your computer utilize a serial USB connection with your device.

•

Synchronizing Information With Your Computer 57

5.5 Synchronizing via Bluetooth

You can connect and synchronize your device with the computer using Bluetooth.

Note To connect and synchronize your device with a computer via Bluetooth, your computer must have a built-in

Bluetooth or installed with a Bluetooth adapter or dongle.

To synchronize with a computer via Bluetooth

1. Set up Windows Mobile Device Center or ActiveSync on your computer to synchronize through

Bluetooth. See the program’s Help for instructions.

2. On your device, tap Start > Programs > ActiveSync.

3. Make sure that Bluetooth on both your device and the computer are turned on and set to visible mode.

See “Bluetooth Modes” in Chapter 9 for details.

If this is the first time you have connected to this computer via Bluetooth, you must first complete the

Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the

computer. For more information about creating a Bluetooth partnership, see “Bluetooth Partnerships”

in Chapter 9.

4. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your device and the

computer are turned on and set to visible mode.

Note To conserve battery power, turn off Bluetooth when not in use.

5.6 Synchronizing Music and Video

If you want to carry your music or other digital media along with you while you travel, set up Windows Media®

Player on your computer to synchronize music and video with your device.

Other than selecting the Media information type to be synchronized, all media synchronization settings must

be set in Windows Media® Player. Before media can be synchronized, you must do the following:

Install Windows Media® Player Version 11 on your computer. (Windows Media® Player 11 works only in

Windows XP or later versions).

Connect your device to the computer with a USB cable. If your device is currently connected using

Bluetooth, you must end that connection before media can be synchronized.

Set up a sync partnership between your device and your computer’s Windows Media® Player.

For more information about using Windows Media® Player Mobile, see Chapter 11.

•

58 Synchronizing Information With Your Computer

Chapter 6

Exchanging Messages

6.1 Messaging

6.2 Text Messages

6.3 Types of E-mail Accounts

6.4 E-mail Setup Wizard

6.5 Using E-mail

60 Exchanging Messages

6.1 Messaging

Messaging is a central location where you will find all types of messaging accounts, which include text

messages (SMS) and e-mail accounts.

To select a messaging account

Account Picker screen

Do one of the following:

On the TouchFLO 3D Home screen, slide to the Mail tab and then

touch Menu > Accounts > Accounts. The Account Picker screen then

opens where you can select an account.

Tip You can also tap Start > Messaging to access the Account Picker

screen.

While you are in a message list of a certain account, for example Text

Messages, tap Menu > Go To to switch to other types of messaging

accounts.

To configure message account settings

Tap Menu > Options on the Account Picker screen; or

Tap Menu > Tools > Options while you’re in a message list.

•

To automatically add a signature in outgoing messages

You can automatically add your name and other information as your signature in outgoing SMS and e-mail

messages:

Note You need to specify your signature for each type of messaging account.

1. Tap Start > Messaging, then tap Menu > Options.

2. Tap Signatures.

3. Select a messaging account in which to add a signature.

4. Select the Use signature with this account check box.

5. In the provided text box, enter the information that will be displayed as your signature.

6. If you want the signature to be added whenever you reply or forward messages, select the Use when

replying and forwarding check box, then tap OK.

7. Repeat the steps to add a signature to other messaging accounts.

6.2 Text Messages

Send short text messages (SMS) up to 160 characters long to other mobile phones.

Create a new text message

Depending on your preference, there are a number of alternative ways you can create a new text message.

From the TouchFLO 3D Home screen

1. On the Home screen, slide to the Messages tab.

2. Touch the New icon ( ) on the upper right side of the screen.

Tip To send a text message to a favorite contact, first select the photo of the desired contact in the People tab to open

his or her contact card and then touch Send text message. For more information about working with favorite

contacts, see “People” in Chapter 3.

From the Account Picker screen

1. Tap Start > Messaging > Text Messages.

2. Tap Menu > New.

Exchanging Messages 61

From the Contacts screen

1. Tap Start > Contacts.

2. Tap the contact’s name to open his or her contact card.

3. Touch Send text message.

Compose and send a text message

After creating a new text message, follow the steps below to enter your message and then send it.

1. To add recipients,

enter their mobile phone numbers in the To field, separating them with a semicolon.

Y

ou can also tap To or tap Menu > Add Recipient to add mobile phone numbers from Contacts..

2. Enter your message.

Tip To choose from preset messages, tap Menu > My Text and tap a desired message. To check the

spelling, tap Menu > Spell Check.

3. Tap Send.

Tips • For more information about entering text and symbols, see Chapter 4.

• If you want to know when a text message is received, before sending the message that you are composing, tap

Menu > Message Options, then select the Request message delivery notification check box.

• To always receive a delivery notification, tap Menu > Tools > Options in the text message list, tap Text

Messages, then select the Request delivery notifications check box.

Manage text messages

Text messages that are sent to and received from a contact (or number) are grouped as a single thread in

your inbox. Threaded SMS lets you see exchanged messages (similar to a chat program) with a contact on the

screen.

To reply to a text message

1. In the Text Messages inbox, tap a message thread to open it.

2. At the bottom of the screen, type your reply message and then tap Send.

Enter your reply message here

To delete a message in the thread

1. In the Text Messages inbox, tap a message thread to open it.

2. Use the Navigation Up or Down control to select a message in the thread that you want to delete.

3. Tap Menu > Delete.

62 Exchanging Messages

To delete all messages in a thread

1. In the Text Messages inbox, select a message thread using the Navigation Up or Down control.

2. Tap Delete.

6.3 Types of E-mail Accounts

You can set up the following types of e-mail accounts on your device:

Outlook e-mail that you sync with your computer or the Exchange Server.

E-mail account that you have from an Internet Service Provider (ISP) or other e-mail provider.

Web-based e-mail accounts such as Gmail®, Yahoo!® Mail Plus, AOL®, and others.

Work account that you access using a VPN connection.

Set up your device to synchronize Outlook e-mail with the computer

If you have installed the synchronization software on your computer and created a partnership with your

device, then your device is ready to send and receive Outlook e-mail.

If you have not yet installed the synchronization software nor created a partnership, do so by following the

procedures in Chapter 5.

Tip To set up your company e-mail account so that you can access Outlook e-mail messages wirelessly, you must set

up your device to synchronize via an over-the-air connection with your company’s Exchange Server. For more

information about synchronizing with your company e-mail server, see Chapter 7.

Add an e-mail account

To add a new e-mail account, you can do one of the following:

On the TouchFLO 3D Home screen, slide to the Mail tab and then touch Menu > Accounts > New

Account; or

Tap Start > Messaging > Setup E-mail.

The E-mail Setup wizard then opens and lets you enter your e-mail account settings. See “E-mail Setup Wizard”

in this chapter for details.

6.4 E-mail Setup Wizard

Windows Mobile’s E-mail Setup wizard walks you through the process of setting up your e-mail account. It

has an Auto Setup feature which can automatically set up your e-mail account based on the e-mail address

and password that you enter, if your e-mail provider settings are preconfigured on your device. If the settings

are not found on your device, Auto Setup then attempts to retrieve the settings online for which you may be

charged when your device connects to the Internet and downloads them. If it cannot find the e-mail settings

online, you need to enter them manually.

Note For more information about setting up your company Outlook e-mail account, see Chapter 7.

Set up an Internet e-mail account

Set up a POP3 or IMAP4 e-mail account on your device if you have an e-mail account from an Internet service

provider (ISP) or other e-mail service provider, or a Web-based account such as Gmail, Yahoo! Mail Plus,

or AOL. You can also add a work account that you access using a VPN server connection as a POP3/IMAP4

account.

1. Add a new e-mail account. See “Add an e-mail account” for instructions.

2. Enter your E-mail address and the Password for your e-mail account and select the Save password

option. Tap Next.

3. If e-mail provider settings are found preconfigured on your device, the E-mail Setup wizard shows a

successful message. Tap Next.

If the settings are not found on your device, select the Try to get e-mail settings automatically from

the Internet checkbox to find and download e-mail server settings from the Internet and then tap

Next.

•

Exchanging Messages 63

4. Enter Your name and the Account display name and then tap Next.

Note If the E-mail Setup wizard was unsuccessful in finding and downloading settings from the Internet,

select Internet e-mail from the Your e-mail provider list on the next screen. You will be asked to enter

e-mail server settings. See “To specify e-mail server settings” for details.

5. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be

automatically sent and downloaded on your device.

Note Tap Review all download settings to select download options, set the e-mail format as HTML or plain

text, and more. For more information, see “To customize download and format settings."

6. Tap Finish.

To specify e-mail server settings

If Auto Setup is unsuccessful, contact your ISP or e-mail provider for the Incoming mail server and Outgoing

mail server settings so you can enter them on your device.

Other options that you can select include the following:

Select the Outgoing server requires authentication check box, if required by your provider.

If the outgoing e-mail server requires a different user name and password for sending e-mail, clear the

Use the same user name and password for sending e-mail check box. You will be prompted to enter

this information.

Tap Advanced Server Settings, then select the Require SSL check boxes if your e-mail provider

uses an SSL connection for more secured e-mail. From the Network connection list, select the data

connection that you use for connecting to the Internet.

To customize download and format settings

Before you tap Finish when setting up your POP3 or IMAP4 e-mail account, you can tap the Review all

download settings link at the bottom of the screen to choose download options, message format, and other

settings.

Options Description

Automatic Send/Receive You can select a time interval for connecting to the Internet automatically to

send and receive messages.

Download messages Set the number of days of messages that you want to be downloaded to your

device.

Send/receive when I click Send By default, messages are immediately delivered when you tap Send. If you prefer

to save outgoing messages to the Outbox folder first, clear the check box. (In

this case, you will need to manually send messages by tapping Menu > Send/

Receive).

Use automatic send/

receive schedule when roaming

This allows your device to data roam when there is a set time interval for

connecting to the Internet automatically. Since this may result in higher

connection costs, you may want to leave the check box cleared.

When deleting messages Choose whether to delete messages from the mail server when you delete them

on your device.

Message format Select HTML or Plain Text.

Message download limit Select the e-mail download size. If you have large volumes of e-mail, use a lower

size or select to download headers only.

•

64 Exchanging Messages

Set up a custom domain e-mail

When you are using an e-mail domain name that is hosted by a different e-mail provider (for example, your

e-mail address may be Benjamin@startup.com but Email.com hosts the e-mail account and provides e-mail

services), select the Custom Domain option in the E-mail Setup wizard to set up your e-mail account on your

device.

1. Add a new e-mail account. See “Add an e-mail account” for instructions.

2. Enter your E-mail address and the Password for your e-mail account and select the Save password

option. Tap Next.

3. Clear the Try to get e-mail settings automatically from the Internet and then tap Next.

4. In Your e-mail provider, select Custom domain and then tap Next.

5. Enter the domain of your e-mail provider and then tap Next.

6. The E-mail Setup wizard then tries to find the e-mail provider settings on your device or from the

Internet. If the settings are found, it shows a successful message. Tap Next.

7. Enter Your name and the Account display name and then tap Next.

Note If the E-mail Setup wizard was unsuccessful in finding the settings, you will be prompted to enter

e-mail server settings on the succeeding screens. See “To specify e-mail server settings” for details.

8. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be

automatically sent and downloaded on your device.

Note Tap Review all download settings to select download options, set the e-mail format as HTML or plain

text, and more. For more information, see “To customize download and format settings."

9. Tap Finish.

6.5 Using E-mail

After setting up e-mail accounts on your device, you can start sending and receiving e-mail messages.

Create a new e-mail message

Depending on your preference, there are two ways you can create a new e-mail message.

To start from an empty message

1. On the TouchFLO 3D Home screen, slide to the Mail tab.

2. Select the e-mail account you want to use on the right side of the screen.

Tip To choose from other e-mail accounts that are not displayed on the Mail tab, touch Menu > Accounts

> Accounts and then select an e-mail account from the Account Picker screen.

3. Touch the New Mail icon ( ) to create a new e-mail.

To send an e-mail to a favorite contact

1. On the TouchFLO 3D Home screen, slide to the People tab.

2. Swipe your finger on the screen to flip through the photos of your favorite contacts.

3. When the photo of the desired contact is displayed, touch the displayed photo and then touch Send

e-mail.

For more information about working with favorite contacts, see “People” in Chapter 3.

Tip You can also touch Start > Contacts, select a contact name, and then touch Send e-mail.

Compose and send an e-mail

After creating a new e-mail, follow the steps below to enter your message and then send it.

1. To add recipients, enter their e-mail addresses, separating them with a semicolon. You can also tap To if

you want to add e-mail addresses stored in Contacts.

2. Enter a subject and compose your message.

Tip To choose from preset messages, tap Menu > My Text and tap a desired message. To check the

spelling, tap Menu > Spell Check.

Exchanging Messages 65

3. Tap Send.

Tips • For more information about entering text and symbols, see Chapter 4.

• To set the message priority, tap Menu > Message Options.

• If you are working offline, e-mail messages are moved to the Outbox folder and will be sent the next time you

connect.

To add an attachment to a message

1. In the message that you are composing, tap Menu > Insert and tap the item you want to attach:

Picture, Voice Note, or File.

2. Select the file or picture you want to attach, or record a voice note.

Filter the Inbox message list

When the Inbox on your device is full of messages, you can filter your Inbox to display only the messages that

contain a particular sender or subject you are searching for.

To filter your Inbox

Enter the sender name or e-mail subject you want to look for. As you type characters, the message list narrows

down to the sequence of characters you have entered.

For example, entering “B”, then “E” narrows the list to only the e-mails that contain sender names and e-mail

subjects that start with “BE.”

View and reply to messages

To download a complete e-mail

By default, each e-mail received in the inbox on your device contains only the first few kilobytes of the

message. When you open an e-mail, it displays only the headers and part of the message. You must download

the whole e-mail to view the complete content.

To download a complete e-mail message, open the e-mail and then do one of the following:

Finger-scroll to the end of the message, and tap Get entire message and any attachments (POP3 e-

mail account) or tap Get the rest of this message (IMAP4 and Outlook e-mail accounts).

Tap Menu > Download Message.

Notes • The Fetch Mail feature, which is available for POP3 and IMAP4 Internet e-mail accounts, downloads an entire

e-mail without the need for you to perform a full synchronization. This limits the download to just the e-mail

message that you want and helps save data cost. Fetch Mail is also available for Outlook E-mail. See “Instant

download through Fetch Mail” in Chapter 7 for details.

• Download may take some time, depending on the speed of your Internet connection, size of the whole

e-mail, and whether file attachments are automatically downloaded.

•

66 Exchanging Messages

To download file attachments

POP3 e-mail account: File attachments of a POP3 Internet e-mail account are automatically

downloaded when you download a complete e-mail.

IMAP4 and Outlook e-mail accounts: File attachments appear below the subject of an e-mail

message. Tapping an attachment opens the attachment if it has been fully downloaded or marks it for

download the next time you send and receive e-mail.

You can set automatic download of file attachments. See “Customize e-mail settings” in this chapter for

details.

To reply to or forward a message

1. Open the message and tap Menu > Reply, Menu > Reply All, or Menu > Forward.

2. Enter your response, then tap Send.

Notes • You can receive and view HTML e-mails from any type of e-mail account. The HTML format is retained, without

layout shifting or resizing. HTML e-mail support in Outlook Mobile is available only if you are synchronizing your

device with Microsoft Exchange Server 2007.

• When replying using an Outlook e-mail account, you can customize ActiveSync to exclude addresses, including

your own, from being added to the recipient list. Tap Menu > Options in ActiveSync, select the E-mail item, tap

Settings, then tap Advanced. In the My e-mail addresses text box, enter e-mail addresses you want to exclude.

Synchronize e-mails

Synchronizing e-mails ensures that new e-mails are downloaded to the device Inbox folder, e-mails in the

Outbox folder are sent, and e-mails deleted from the server are removed from your device. The manner in

which you synchronize e-mails depends on the type of e-mail account you have.

To automatically synchronize an Outlook e-mail account

1. Connect your device to your computer through USB or Bluetooth. Otherwise, connect through Wi-

Fi or a data connection if you are synchronizing Outlook e-mail with the Exchange Server. For more

information, see Chapter 7.

2. Synchronization automatically begins, and your device sends and receives Outlook e-mail.

To manually synchronize your Outlook or Internet e-mail account

1. Select your Internet e-mail account. (See “To select a messaging account” in this chapter.)

2. Tap Menu > Send/Receive.

Customize e-mail settings

To change the download size and format for Outlook e-mail

1. Disconnect your device from the computer.

2. Tap Start > Programs > ActiveSync.

3. Tap Menu > Options, select E-mail, then tap Settings.

4. On the E-mail Sync Options screen:

Under Message format, select HTML or Plain text.

Under Download size limit, select the desired e-mail size.

5. Close ActiveSync and reconnect your device to the computer.

To change the download size and format for Internet e-mail

1. Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you’re in a

message list.

2. Tap your POP3 or IMAP4 Internet e-mail account.

3. Tap Download Size Settings.

Under Message format, select HTML or Plain text.

Under Download size limit, select the desired e-mail size.

4. Tap Done.

•

Exchanging Messages 67

To automatically receive attachments on Outlook e-mails

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Tap E-mail > Settings, then select Include file attachments.

To automatically receive attachments on IMAP4 e-mails

1. Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you’re in a

message list.

2. Tap the name of your IMAP4 e-mail account.

3. Tap Download Size Settings.

4. In Download attachments, select a download size or select All attachments.

5. Tap Done.

To store attachments on the internal storage

1. Tap Start > Messaging.

2. Tap Menu > Options > Storage tab.

3. Select the When available, use this storage card to store attachments check box.

68 Exchanging Messages

Chapter 7

Working With Company E-mails

and Meeting Appointments

7.1 Synchronizing with the Exchange Server

7.2 Working With Company E-mails

7.3 Managing Meeting Requests

7.4 Finding Contacts in the Company Directory

70 Working With Company E-mails and Meeting Appointments

7.1 Synchronizing with the Exchange Server

To keep up-to-date with your company e-mails and meeting schedules while you’re out of the office, you can

connect your device to the Internet through Wi-Fi or a data connection and synchronize with your company’s

Exchange Server.

Set up an Exchange Server connection

Before you can synchronize or access information on the Exchange Server, you need to set up an Exchange

Server connection on your device. You need to get the following information from your network administrator

and enter them on your device:

Exchange Server name (must be Outlook Web Access server name)

Domain name

User name and password that you use at work

If you have not synchronized your device with your computer, follow these steps to set up an Exchange Server

connection.

1. Add a new e-mail account. See “Add an e-mail account” in Chapter 6 for instructions.

2. Enter the E-mail address and Password for the e-mail account and select the Save password option.

Tap Next.

3. Clear the Try to get e-mail settings automatically from the Internet option and tap Next.

4. In Your e-mail provider, select Exchange server and tap Next.

5. Tap Next again.

6. Select the Attempt to detect Exchange Server Settings automatically option and tap Next.

7. Enter the Domain name and tap Next.

8. In Server address, enter the Exchange Server address and tap Next.

9. Select the items that you want to sync with the Exchange Server.

Tips • To change synchronization settings of an information item, for example, E-mail, select the item, then

tap Settings.

• To change the rules for resolving synchronization conflicts, tap Menu > Advanced.

10. Tap Finish.

Notes • If you synchronized e-mails with your computer before, open ActiveSync on your device, then tap Menu >

Add Server Source to set up an Exchange Server connection. When prompted to select information types for

synchronization, you must first clear the E-mail check box under the Windows PC item before you can select E-

mail under Exchange Server.

• To change Exchange Server settings, open ActiveSync on your device, then tap Menu > Configure Server.

Start synchronization

Before you start synchronizing with the Exchange Server, make sure your device has been set up with a Wi-

Fi or data connection to the Internet so that you can synchronize over the air. For more information about

connections, see Chapter 8.

After you finish setting up an Exchange Server connection, your device automatically starts synchronization.

To manually start synchronization, you can do one of the following:

On the TouchFLO 3D Home screen, slide to the Settings tab and then touch Sync Data; or

Tap Start > Programs > ActiveSync and then tap Sync.

Note If you connect your device to your office computer via a USB or Bluetooth connection, you can use this connection

to the computer to “pass through” to the network and download Outlook e-mails and other information to your

device.

•

Working With Company E-mails and Meeting Appointments 71

7.2 Working With Company E-mails

Your device gives you instant access to your company e-mails and lets you manage your messages easier.

Direct Push, Fetch Mail, Remote e-mail search, and e-mail flags are just some of the tools you can use to

manage your e-mails.

Note Some messaging features depend on the Microsoft Exchange Server version used in your company. Check with

your network administrator for the availability of these features.

Automatic synchronization through Direct Push

Direct Push technology (push e-mail feature) enables you to receive new e-mails on your device as soon as they

arrive in your Inbox on the Exchange Server. Items such as contacts, calendar and tasks are also immediately

updated onto your device when these items have been changed or new entries have been added on the

Exchange Server. To make Direct Push work, you need to have a Wi-Fi or data connection on your device.

You need to perform a full synchronization between your device and the Exchange Server first before Direct

Push can be enabled.

Requirement The Direct Push feature works for your device only if your company is using Microsoft Exchange

Server 2003 Service Pack 2 (SP2) with Exchange ActiveSync or higher version.

You can turn on Direct Push in the Comm Manager or ActiveSync.

To turn on Direct Push in Comm Manager

1. To open the Comm Manager, slide to the Settings tab on the TouchFLO 3D Home screen and then

touch Communications.

2. On the Comm Manager screen, touch Microsoft Direct Push.

To turn on Direct Push in ActiveSync

1. Tap Start > Programs > ActiveSync and then tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

Note When Direct Push is off, you need to manually retrieve your e-mails.

Scheduled synchronization

If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook e-mail and

information.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be able to receive e-mails more

frequently. (Peak times usually refer to your working hours when e-mail volume is high).

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times, tap the peak times link at the bottom of the

screen.

Instant download through Fetch Mail

The Fetch Mail feature downloads an entire e-mail immediately without the need for you to perform a full

Send/Receive action. This limits the download to just the e-mail message that you want and helps save data

cost.

Requirement Fetch Mail works for your device only if your company is using Microsoft Exchange Server 2007 or

higher.

1. On the TouchFLO 3D Home screen, slide to the Mail tab, select your Outlook account, and then tap

Inbox.

2. Open an e-mail message.

3. By default, only the first few words of the message is shown. To download the whole e-mail, finger-

scroll to the end of the message, then tap Get the rest of this message.

4. Wait for the remainder of the message body to download.

72 Working With Company E-mails and Meeting Appointments

Notes • For information about changing e-mail sync options such as setting the download size for e-mail, see "Customize

e-mail settings" in Chapter 6.

• When you receive an e-mail that contains a link to a document such as a PDF or Microsoft Office document

located on SharePoint or an internal file server, you can tap the link to view the document on your device. You

can view the document only if you have a Microsoft Outlook account that synchronizes with Microsoft Exchange

Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or

internal file servers.

Search for e-mails on the Exchange Server

You can access e-mails that are not available on your device by searching your Microsoft Exchange Server

mailbox. The search results are downloaded and displayed in a Search Results folder.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

1. Tap Start > Messaging > Outlook E-mail.

2. Tap Menu > Tools > Search Server.

3. In the Look for text box, enter the search keyword.

4. Choose the date range of messages to search from.

5. In the Look in list, specify whether to search in the Inbox, Sent Items, or All Folders.

6. Tap Search.

Tip To clear the search results and return to the message list, tap Menu > Clear Results.

Flag your messages

Flags serve as a reminder for you to follow-up on important issues or requests contained in e-mail messages.

Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done in Outlook

Mobile on your device. You can flag received e-mail messages on your device.

Requirement Flags are enabled only if e-mails are synchronized with Microsoft Exchange Server 2007 or higher.

Flags are disabled or hidden if e-mails are synchronized with earlier versions of Microsoft Exchange

Server.

To flag or unflag a message

1. Open Outlook on your device and access the Inbox.

2. Select a message or open a message.

3. Tap Menu > Follow Up and select one of the following options:

Set Flag Mark the message with a red flag to indicate that it needs follow up.

Complete Flag Mark the message with a check mark to indicate that the issue or request in the

e-mail is already completed.

Clear Flag Remove the flag to unmark the message.

Note E-mail message reminders are displayed on your device if the messages are flagged with reminders and

synchronized from the Exchange Server.

•

Working With Company E-mails and Meeting Appointments 73

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status.

Just like desktop Outlook E-mail, Outlook Mobile automatically sends an

auto-reply message when you’re not available.

To send out-of-office auto-reply messages

1. Tap Start > Messaging > Outlook E-mail.

2. Tap Menu > Tools > Out of Office.

3. In the I am currently list, select Out of the Office.

4. Enter your auto-reply message, then tap Done.

7.3 Managing Meeting Requests

When you schedule and send meeting requests from your device, you can invite attendees to your meeting

and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting

request also clearly indicates whether or not there are conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To reply to a meeting request

1. When you receive a meeting request e-mail, a notification will be displayed on your device. Open the

e-mail.

2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the

meeting.

Tips • Before responding, you can check your availability during the time of the requested meeting by

tapping View your calendar.

• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status

appears on top of the e-mail.

3. Choose whether or not to edit your response e-mail before sending, then tap OK.

If you accepted the meeting request, it will automatically be added as an appointment in Calendar on your

device.

To view the list of meeting participants

1. Tap Start > Calendar.

2. Tap a meeting request that you sent and then tap Attendees. The required and optional attendees will

be listed.

Icons indicating whether each attendee has accepted or declined the meeting request will also be displayed.

74 Working With Company E-mails and Meeting Appointments

Note To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.

Tips • For information about creating a meeting request, see “To send a meeting request” in Chapter 12.

• To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your contacts

list, you will see the contact information immediately. If the attendee is not in your contacts list, tap Company

Directory to view the contact information.

7.4 Finding Contacts in the Company Directory

In addition to having contacts on your device, you can access contact information from your organization’s

Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail

messages and meeting requests to anyone in your company.

Requirement Access to the Company Directory is available only if your organization is running Microsoft Exchange

Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange

Server.

1. Synchronize with the Exchange Server.

2. Do any of the following:

In Contacts, tap Menu > Company Directory.

In a new e-mail message, tap the To box (or tap Menu > Add Recipient), then tap Company

Directory on the top of the list.

When creating a meeting request and selecting required and optional attendees in Calendar, tap

Company Directory.

2. Enter a partial or full contact name and tap Search. In the search results list, tap a contact to select it.

Note • You can save a contact from the Company Directory to your device by selecting the contact, then tapping Menu

> Save to Contacts.

• You can search on the following information as long as that information is included in the Company Directory:

First name, Last name, E-mail name, Display name, E-mail address, or Office location.

•

Chapter 8

Internet

8.1 Ways of Connecting to the Internet

8.2 Starting a Data Connection

8.3 Using Opera Mobile™

8.4 Using YouTube™

8.5 Using Windows Live™

8.6 Using Your Device As a Modem

(Wireless Modem)

8.7 Using RSS Hub

76 Internet

8.1 Ways of Connecting to the Internet

Your device’s networking capabilities allow you to access the Internet or your corporate network at work

through one of the following connections:

Wi-Fi

Dial-up

Note You can also add and set up the following connections:

• VPN: A VPN connection is used to access your corporate network by using an existing Internet connection.

• Proxy: A Proxy connection is used to access the Internet using an existing connection to your corporate or WAP

network.

Wi-Fi

Wi-Fi provides wireless Internet access over distances of up to 300 feet (100 meters).

To use Wi-Fi on your device, you need access to a wireless access point or “hotspot”.

Note The availability and range of your device’s Wi-Fi signal depends on the number, infrastructure, and other objects

through which the signal passes:

To turn Wi-Fi on and off

1. On the Home screen, slide to the Settings tab.

2. On the Settings screen, tap Communications > Wi-Fi to enable/disable the wireless function.

When enabled, the On indicator is activated and available wireless networks will be detected.

To connect to a wireless network

After Wi-Fi is turned on, your device scans for available wireless networks in your area.

1. The network names of the detected wireless networks are displayed on a

pop-up message window. Tap the desired wireless network, then tap OK.

Note When you select an open (unsecured) network, you will be

automatically connected to the network after tapping OK.

You do not need to do steps 2 and 3.

2. On the next pop-up message window, do one of the following:

Tap The Internet if the wireless network connects your device to the

Internet.

Tap Work if the wireless network connects your device to a private

network.

3. Enter the key and then tap Connect.

•

Next time you use your device to detect wireless networks, you will not see the pop-up message windows

again, and you will not be prompted to enter the network key of the previously accessed wireless network

(unless you perform a hard reset which will erase custom settings on your device).

Note Wi-Fi networks are self-discoverable, which means no additional steps are required for your device to connect to a

Wi-Fi network. It may be necessary to provide a username and password for certain closed wireless networks.

•

Internet 77

To check wireless network status

You can check the current wireless connection status from any of the following screens of your device:

Title bar. When you enable Wi-Fi on your device, the Wi-Fi ON icon appears on the title bar. After

Wi-Fi is turned on, your device scans for available wireless networks and the wireless signal icon

appears on the title bar. The arrows in this icon move back and forth while your device is scanning for a

wireless network signal. Once your device successfully connects to a wireless network, the arrows stop

moving.

Wireless LAN screen. On the Home screen, slide to the Settings tab

and then tap Menu > Wireless Networks. On the Main tab, you will

see the wireless network that your device is currently connected to.

The configuration and signal quality of the wireless network are also

shown.

•

Configure Wireless Networks screen. On the Home screen, slide

to the Settings tab and then tap All Settings. In the Connections

tab, tap Wi-Fi. This screen displays the wireless networks currently

available. To connect to a wireless network in the list, tap and hold on

the desired network, then tap Connect. Tap a wireless network in the

list to view or change its connection settings. You can also add new

wireless networks, if available, by tapping Add New.

•

To save battery power while connected to a wireless network

Using Wi-Fi quickly consumes battery power. Turn off Wi-Fi when not in use. You can also enable power saving

settings.

1. On the Home screen, slide to the Settings tab.

2. On the Settings screen, tap Menu > Wireless Networks > Power Mode tab.

3. On the Power Mode tab, move the Power Save Mode slider to a position that optimizes performance

with the least power consumption.

For example, move the slider to the left (Best Performance) to

have the optimal wireless network performance; move to the

right (Best Battery) to obtain the maximum battery usage.

•

78 Internet

8.2 Starting a Data Connection

After setting up a data connection on your device, you can now connect your device to the Internet. The

connection is started automatically when you begin using a program that accesses the Internet such as Opera

Mobile.

To manually start a data connection

If you have set up multiple types of data connections on your device, you can manually start a connection.

1. On the Home screen, slide to the Settings tab and then tap All Settings.

2. On the Connections tab, tap Connections.

3. Tap Manage existing connections.

4. Tap and hold the name of the desired connection, then tap Connect.

To disconnect active data connections

1. Tap Start > Settings > Connections tab > Comm Manager.

2. Tap the Data Connection button.

Note You cannot reconnect a data connection in Comm Manager.

Internet 79

8.3 Using Opera Mobile™

Opera Mobile™ is a full-featured Internet browser, optimized for use on your device.

Note You can also use Internet Explorer® Mobile to browse the Web. To open Internet Explorer Mobile, tap Start >

Internet Explorer.

1

2

3 4 5 6 7

8

9

1Refresh. Tap to reload the Web page being viewed.

2Address bar. Enter the URL of the Web site here.

3Back. Tap to go back to the previous Web page viewed.

4Favorites. Tap to go to the Favorites screen where you can add a favorite, edit favorite Web pages, and

send the favorite URL link via one of the Messaging accounts.

5Tabs. Tap to add a new browsing tab or switch to another existing browsing tab.

6Home. Tap to go to the Home page.

7Menu. Tap to open a list where you can change Opera Mobile settings, check downloads, view History,

and more.

8Close tab. Tap to close the current tab. This is only enabled if you have more than one tab opened.

9Exit Full Screen mode. When browsing the Web, Opera Mobile automatically switches to Full screen

mode. Tap to show the address and Menu bars again.

To open Opera Mobile

On the Home screen, slide to the Internet tab and then tap Browser.

To go to a Web site

1. On the Opera Mobile screen, tap the address bar.

2. Enter the URL address and tap .

Search field

Address bar

Tip When you tap the address bar, a search field also appears. Quickly search the Web by entering the search item and

tapping .

80 Internet

View Web pages

While browsing Web pages, use finger gestures to pan and zoom on the Web

page. To zoom in, tap your finger twice on the screen. To zoom out, tap your

finger twice on the screen again.

Tip Touch and hold an empty area on a Web page to open a shortcut menu that

lets you go back to the previous page, reload the page, add the page as a

Favorite, and more. You can also tap and hold a link or image on a Web page to

open a menu with different options.

To change the screen orientation

Change the screen orientation by simply turning your device sideways.

Opera Mobile menu

On the menu bar, tap to open the menu.

Tap to open the Settings screen where you

can set the default home page, change display

settings, set privacy settings, and more.

Tap to view items being downloaded. You can

also resume or stop current downloads.

Tap to view information about the Web page

you are browsing.

Tap to see web pages that you have viewed.

Tap to open the Opera Mobile help file.

Tap to close Opera Mobile completely.

Opera Mobile will not run in the background.

Tap to manage and view web pages that

you have saved.

Note For more information about using Opera Mobile, go to: http://www.opera.com/products/mobile/

HTC RAPH700 Pocket PC Phone User Manual Manual Part 1

HTC Corporation Pocket PC Phone Manual Part 1

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