Inventec ORCHID1 PDA PHONE User Manual 2

Inventec Corporation PDA PHONE Users Manual 2

Users Manual 2

512.6 Using NotesNotes helps you to quickly capture thoughts, questions, reminders, to-do lists, and meeting notes. You can create handwritten and typed notes, record voice notes, convert handwritten notes to text for easy readability, and send notes to others.Your notes and recordings are displayed in the note list. If you have a long list, tap the sort list (labeled Name by default), and select the option you want. To open a note or play a recording, tap it. To see a list of available actions for a note or recording, tap and hold the note or recording.Setting the Default Input Mode1. Tap > Programs > Notes.2. Tap Menu > Options.3. Select one of the following modes in Default mode:• Select Writing if you prefer your notes to be handwritten.• Select Typing if you would like your notes to be typed.4. Tap .
52Chapter 2. Basic OperationsCreating a Note1. Either tap > Programs > Notes or press the Voice Record button on the left side of the device. 2. Tap New and enter text.3. Tap to save your note.Press the Voice Record button on the left side to launch Notes.
53Creating a Stand-alone Voice Recording1. Tap > Programs > Notes.2. If the recording toolbar is not shown, tap Menu > View Recording Toolbar.3. Tap the RECORD button on the recording toolbar and speak into the device’s microphone to record your voice in the notes list.4. Tap the STOP button on the recording toolbar when finished. Switching between Typing/Writing Modes1. Tap > Programs > Notes.2. Create a new note or open an existing note from the notes list.3. Tap Menu > Draw to switch to a different mode.
54Chapter 2. Basic Operations While in typing mode, tap Draw to switch to writing modeWhile in writing mode, tap Draw to switch to typing modeTap Undo Ink to cancel or reverse an action.Re-execute an undone action by tapping Redo Ink.Editing a Handwritten Note• Tap Menu > Undo/Redo Ink.• Tap Edit > Select All/Clear.
55 Adding a Voice Recording to a Note1. Tap > Programs > Notes.2. Create a new note or open an existing note from the notes list.3. If the recording toolbar is not shown, tap Menu > View Recording Toolbar.
56Chapter 2. Basic Operations4. Tap the RECORD button on the recording toolbar and speak into the device’s microphone.5. Tap the STOP button on the recording toolbar when finished.6. Tap to return to the notes list if you are adding a voice recording to a note. Add a voice recording to a note in typing modeAdd a voice recording to a note in writing modeStopPlayRecord
57Deleting a Note1. Tap > Programs > Notes.2. Tap and hold the note and tap Delete.3. Tap the Yes button to delete the selected note.Creating a Default Template1. Tap > Programs > Notes.2. Create a note that you would like to save as a template.3. In the note list, select the new note and tap Menu > Rename/Move.
58Chapter 2. Basic Operations4. Enter a name for the new template in the Name box.5. In the Folder list, select Templates.6. Tap to return to the note list.Creating a Note by Using a Template1. Tap > Programs > Notes.2. Tap Menu > Options.3. Select a template from Default template.
59Template Screen Template ScreenBlank Meeting NotesMemo Phone MemoTo Do
60Chapter 2. Basic Operations2.7 Using TasksUse Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring). You can set reminders for your tasks and you can organize them by using categories.Your tasks are displayed in a task list. Overdue tasks are displayed in red.If you use Outlook on your PC, you can synchronize tasks between your device and PC so that tasks you create or update on your PC will also be updated on your device and vice versa.Creating a Task 1. Tap > Programs > Tasks.2. Do one of the following:• In the Tap here to add a new task box enter the task name and press the ENTER key.• Tap Menu > New Task and enter details about the new task.To quickly see the number of active tasks you have, tap Start > Today.
61i. Enter or select a subject.ii. Select a completion status.iii. Pick the start and due time.
62Chapter 2. Basic Operationsv. Select task sensitivity.iv. Set a reminder date/time and pick a task category.You can synchronize information on your device with your PC to keep your task list up to date in both locations.If you create a new task with a reminder on your PC and then synchronize tasks with your device, the reminder will play at the time it was set on your PC.Set reminder date and time.Multi-selection
63Multi-selectionDeleting a Task1. Tap > Programs > Tasks.2. Select the task, and tap Menu > Delete Task.Changing a Task1. Tap > Programs > Tasks.2. Select the task, and tap Edit.
64Chapter 2. Basic OperationsViewing Task Details1. Tap > Programs > Tasks.2. Tap twice on a task to view the details.Sorting/Filtering Your Tasks1. Tap > Programs > Tasks.2. Do one of the following:• To sort the tasks, tap Menu > Sort by and select a sorting option.• To filter the tasks by category, tap Menu > Filter and select a category to display.
65Setting Tasks Options1. Tap > Programs > Tasks.2. Tap Menu > Options, there are 3 options you can set:• Set reminders for new items• Show start and due dates• Show Tasks entry barSetting Options for Displaying Tasks on the Today ScreenYou can specify the kind of tasks that show on the Today screen.1. Tap > Settings > Personal tab > Today > Items tab.2. Select Tasks, and then tap Options.3. Under Display number of, select the type of task that you want to show on the Today screen.4. Tap to save this setting.
66Chapter 2. Basic Operations
Chapter 3.Phone Features3.1 Making a Call3.2 Configuring the Phone3.3 In-Call Options3.4 SIM Manager3.5 Blocking Unwanted Phone Calls
68Chapter 3. Phone FeaturesYou can use your device to make, receive, and keep track of calls, and send text messages (SMS, Short Message Service) and MMS (Multimedia Messaging Service) messages. You can also dial a phone number directly from Contacts, and easily copy SIM contacts to Contacts on the device.3.1 Making a CallThe Phone ScreenFrom the Phone screen, you can open, call, or find a contact, and even save a new number in Contacts. To access the Phone screen, do any of the following:• Press the Talk key ( ).• Tap > Phone.Making a Call by Entering a Phone NumberTo enter phone numbers by tapping the screen directly, you have to open the Phone Keypad.1. On the Phone screen, if the Phone Keypad doesn’t show automatically, tap Keypad. A Phone Keypad will show, you can then enter the phone number. SIM ContactOutlook Contact
692. Do one of the following after entering the phone number:• If you see the number or contact name to call, select it, then tap or press the TALK ( ) key.• If you do not see the number or contact name, finish entering the number, then tap or press the TALK ( ) key. TALK Key END KeyTap on the screen once to erase one single number; tap and hold it to erase a whole string of numbers.
70Chapter 3. Phone FeaturesMaking a Call from Call HistoryCall History displays calls you have made, received, and missed.1. On the Phone screen, tap the Call History button on the Phone keypad.2. Select the name or phone number to call.3. Tap Call or press TALK ( ).Call History1.Calls you received 2.Calls you made 3.Calls you missed Tap a phone number or a contact in the Call History list displays history on all the calls related to the contact or the phone number.When someone who isn’t in your list of contacts calls you, you can create a contact during the call from or from Call History by tapping Menu > Save to Contacts.
71Making a Call from Contacts1. On the Phone screen, tap on the desired contact in the list. You can quickly search through Contacts by entering the first letter of the contact or the first number of his/her phone number. 2. Do one of the following:• Tap on the number you want to dial; otherwise, you can tap Call on the screen or press TALK ( ).
72Chapter 3. Phone Features• Tap Contacts on the Today screen to open contact list, tap and hold the desired contact, and then select Call Work, Call Home, or Call Mobile from the pop-up submenu.Making a Call from Speed DialYou can create speed dial entries for frequently called numbers or frequently accessed items so you can dial a number by pressing a single key. For example, if you assign location 2 to a contact in Speed Dial, you can simply press and hold 2 on the Phone keypad to dial the contact’s number. Speed dials can be created only for numbers that are stored in Contacts.To create a speed dial entry for a contact1. On the Phone screen, tap Speed Dial.2. Tap Menu > New.
733. Tap the contact for whom to create a speed dial.4. Select the phone number for which to create a speed dial.5. In Location, select the speed dial number to use.6. Tap when finished.
74Chapter 3. Phone FeaturesTo retrieve a voicemail message• On the Today screen, press and hold 1 to access your voice mailbox, and follow the prompts to retrieve your message.To delete a speed dial entry• In the Speed Dial list, tap Menu > Delete.Receiving/Rejecting a CallWhen you receive a phone call, you have the option to answer it or ignore it.To receive a call• Tap Answer or press the TALK ( ) key to accept an incoming call.To end a call• Tap Ignore or press END ( ) to hang up a call.The first speed dial location is generally reserved for your voicemail. Speed Dial uses the next available location by default. If you want to place a number in a location that is already used, the new number replaces the existing number.Tap the Speed Dial button on the phone screen to check the success of creating a Speed Dial entry.
753.2 Configuring the PhoneYour wireless service provider may provide useful services such as Call Barring, Caller ID, Call Forwarding, Call Waiting, Voice Mail and Text Messages and Fixed Dialing. You can get their settings from the Network and change them.Activating PIN SecurityMost Subscriber Identity Module (SIM) cards are preset with a personal identification number (PIN) that is provided by your wireless service provider. When PIN Security is activated, you need to enter the PIN whenever you use your device.1. Tap > Settings > Phone > Security tab > Select Require PIN when phone is used.2. Enter the preset PIN provided by your wireless service provider.3. Tap Enter.
76Chapter 3. Phone FeaturesChanging the Ring Type and Ring ToneYou can choose how to be notified for incoming calls.1. Tap > Settings > Phone.2. In the Ring type list, tap the desired option.3. In the Ring tone list, select a ring tone.4. Tap .If your PIN is entered incorrectly three times, the SIM card will be blocked. If this happens, you can unblock it with the PIN Unblocking Key (PUK) obtained from your wireless service provider.To use custom .wav, .mid, or .wma files as ring tones, use ActiveSync on your PC to copy the file to the /Windows/Rings folder on your device. Then select the sound from the Ring tone list.Changing the Ringer Volume1. Tap the volume button on the screen.2. Move the slider to the desired volume level.
77Blocking Incoming or Outgoing CallsYou will not be able to receive or make calls according to the options you choose.1. Tap > Settings > Phone > Services tab.2. Tap Call Barring > Get Settings.Select On, Vibrate or Off to quickly change both the ringer and system volume and settings. To adjust the earpiece volume during a call, press the VOLUME control on the device side panel. Adjusting the volume at any other time can affect the ring and notification and MP3 sound levels.
78Chapter 3. Phone Features3. Choose the calls you want to block, and tap .• Block incoming calls: All calls, When roaming, Off.• Block outgoing calls: All calls, International, International except to home country, Off.Displaying Caller IDYou can provide a way for people to know your identity when you are calling them.1. Tap > Settings > Phone > Services tab.2. Tap Caller ID > Get Settings.3. Select Everyone, No one or Only to contact, and tap .
79Call WaitingWhen you are in another call, you will be notified of an incoming call if this option is selected.1. Tap > Settings > Phone > Services tab > Call Waiting > Get Settings.2. Select Notify me or Do not notify me, and tap .Selecting a Network Manually1. Tap > Settings > Phone > Network tab. Alternatively, you can tap Menu > Options > Network tab from the Phone screen.2. In the Network selection list, tap Manual. The list of available network is displayed.To change phone settings alternatively, tap Menu > Options > Services tab from the Phone keypad.
80Chapter 3. Phone Features3. Select the network you want to use, then tap .
813.3 In-Call OptionsYour device provides various options for managing multiple calls at the same time. You are notified when you have another incoming call, and you have the choice of ignoring or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties. In-Call OptionsAnswering Another Call1. Tap Answer to take the second call and put the first call on hold.2. To switch between two calls, tap Swap.3. To end the second call and return to the first call, press END ( ).
82Chapter 3. Phone FeaturesConference Call1. Either put a call on hold and dial a second number; or accept a second incoming call when you have one in progress.2. Tap Menu and select Conference.Turning On/Off the SpeakerphoneTalk hands-free or let others hear your conversation with the built-in speakerphone in your device.• Tap Speaker On during a call to turn the speaker on. • Tap Speaker Off to turn the speaker off.If the conference connection is successful, the word “Conference” will appear at the top of the screen. To add additional persons to your conference call, tap Hold, enter the phone number, and then tap Swap to return and continue.Not all service providers support conference calling. Contact your service provider for details.
83Muting the MicrophoneThe device’s microphone can be turned off during a call. If you turn off the microphone the caller cannot hear you. However, you can still hear the caller.• Tap Mute during a call to turn the microphone off.• Tap Unmute to turn the microphone on.To avoid damage to your hearing, do not hold your device against your ear when the Speakerphone is turned on.
84Chapter 3. Phone Features3.4 SIM ManagerThe SIM Manager helps you to manage the phonebook in your SIM card. Using the SIM Manager, you can easily transfer phonebook entries from your SIM card to Contacts.Adding a Phonebook Entry to the SIM Card1. Tap > Programs > SIM Manager.2. Tap Option > Add Entry and enter the name and phone number you want to add. 3. Tap .Deleting Phonebook Entries from the SIM Card1. Tap > Programs > SIM Manager.2. Select the entries you want to delete by checking the checkboxes in front.3. Tap Option > Delete Selected.
85Saving Phonebook Entries to Contacts1. Tap > Programs > SIM Manager.2. Select the entries you want to save to Contacts by checking the checkboxes in front.3. Tap Option > Add to Contacts.4. Tap to close the notification dialog box.3.5 Blocking Unwanted Phone CallsYou can set up a blacklist to block incoming calls from certain phone numbers. If a call is received from a blacklisted number, your device will not ring or vibrate. Instead, this call will be blocked automatically.Rejecting Anonymous Calls1. Tap > Programs > Blacklist.
86Chapter 3. Phone Features2. Select or clear the checkbox in front of Reject anonymous calls to enable or disable this feature.3. Tap .Adding a Phone Number to the Blacklist1. Tap > Programs > Blacklist.2. Tap new and do one of the following:• Tap Contact and select a contact to add to the blacklist.• Tap Number to add a phone number directly.3. Select the check box of Enable Blacklist to block numbers listed in the Blacklist.
87Removing a Phone Number from the Blacklist1. Tap > Programs > Blacklist.2. Select the number you want to remove from the blacklist.3. Tap Menu > Delete.4. Tap .
88Chapter 3. Phone Features
Chapter 4.Synchronizing Information4.1 Installing and setting up ActiveSync4.2 Synchronizing Information4.3 Changing Settings for an Information Type4.4 Synchronizing with Exchange Server4.5 Synchronizing via Bluetooth
90Chapter 4. Synchronizing InformationActiveSync synchronizes information on your device with information on your PC such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Exchange Server, if your company or service provider is running Exchange Server with Exchange ActiveSync.Specifically, you can use ActiveSync to:• Synchronize information such as Outlook e-mail, contacts, calendar, or tasks information on your device with your PC, as well as pictures, video, and music.• Synchronize Outlook e-mail, contacts, calendar appointments, and tasks on your device directly with Exchange Server so that you can stay up to date even when your PC is turned off.• Copy files between your device and your PC without synchronizing.• Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past calendar appointments to synchronize.4.1 Installing and setting up ActiveSync1. Install ActiveSync on your PC, as described on the Windows Mobile Getting Started Disc. After Setup completes, the Synchronization Setup Wizard automatically starts when you connect your device to the PC.2. Follow the instructions on the screen to complete the wizard. In the Sync Setup Wizard, you can:• Create a synchronization relationship between your PC and the device.• Configure an Exchange Server connection to synchronize directly with Exchange Server. To synchronize your device with Exchange Server, obtain the name of the Exchange Server, your user name, password, and domain name from your administrator before completing the wizard.
91• Choose information types to synchronize.4.2 Synchronizing InformationTo synchronize using ActiveSync, you must install ActiveSync on your PC before connecting your device to the PC.Starting and Stopping Synchronization Manually1. Turn on the device.2. Connect your device to your PC using a USB cable or Bluetooth. For more detailed information, see "Connecting a mobile device to a PC" in ActiveSync Help on your PC.3. Tap > Programs > ActiveSync.4. To start synchronizing, tap Sync.5. To stop synchronizing, tap Stop.ActiveSync synchronizes a limited amount of information by default to save storage space on your device. You can change the amount of information that is synchronized by performing the following steps.When you finish the wizard, ActiveSync synchronizes your device automatically. Once synchronization completes, you can disconnect your device from your PC.You can start and stop synchronization only if your device already has a sync relationship with a PC or Exchange Server.Some Anti-Virus software may conflict with ActiveSync.
92Chapter 4. Synchronizing InformationChanging Which Information is Synchronized1. Tap > Programs > ActiveSync.2. Tap Menu > Options.3. Do one or more of the following:• Select the check box for the items you want to synchronize. If you cannot select a check box, you might have to clear the check box for the same information type elsewhere in the list.• Clear the check box for any items you want to exclude.• To customize synchronization of a computer, select the computer name then click Settings. • To customize synchronization of particular information, select the information type then click Settings.• To stop synchronizing with one computer completely, select the computer name and click Delete.You can change this setting only if your device already has a sync relationship with a PC.Please disconnect your device from your PC before changing this setting.Outlook e-mail can be synchronized with only one computer.
934.3 Changing Settings for an Information Type1. Tap > Programs > ActiveSync > Menu > Options.2. Select one of the information types.3. Do one of the following:• To view or change settings for an information type (when available), tap Settings.• To view or change settings for a computer or Exchange Server, tap Settings.4. Change the amount of information to be synchronized or other settings.5. Tap (or Finish in the Exchange Server settings wizard).4.4 Synchronizing with Exchange ServerTo set up your device to synchronize directly with Exchange Server, you will need to get the name of the server and the server domain name from your service provider or system administrator. You must also know your Exchange user name and password.1. On your device screen, tap > Programs > ActiveSync > Menu > Configure Server. If you have not yet set up sync with Exchange Server, this will say Add Server Source.2. In Server address, enter the name of the server running Exchange Server, and tap Next.3. Enter your user name, password, and domain name, and tap Next.4. If you want the device to save your password so that you will not need to enter it again when Before changing settings for an information type on the device, disconnect it from your PC.Before changing synchronization settings on the device, disconnect it from your PC.
94Chapter 4. Synchronizing Information connecting, select the Save password check box.5. Select the check boxes for the types of information items that you want to synchronize with Exchange Server.6. To change available synchronization settings, select the type of information, and tap Settings.7. To change the rules for resolving synchronization conflicts, tap Advanced.8. Tap Finish.4.5 Synchronizing via BluetoothConnecting to a PC Using Bluetooth1. Follow the instructions in ActiveSync Help on the PC for configuring Bluetooth on your PC to support ActiveSync.2. Tap > Programs > ActiveSync.3. Tap Menu > Connect via Bluetooth. Ensure that the device and PC are within close range.4. If this is the first time you have connected to this PC via Bluetooth, you must complete the Bluetooth wizard on the device and set up a Bluetooth partnership with the PC before synchronizing.5. Tap Sync.6. When finished, tap Menu > Disconnect Bluetooth.You can also use the Sync Setup Wizard to set up the device to synchronize remotely with the Exchange Server. This wizard is started when you connect your device to your PC after installing ActiveSync on the PC.To preserve battery power, turn off Bluetooth.

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