Kyocera FS 3640MFP C2626MFP_FS 3640MFP_FAX_OG_EN User Manual To The 44662804 Be62 4223 9749 6f89d79db3b3

User Manual: Kyocera FS-3640MFP to the manual

Open the PDF directly: View PDF .
Page Count: 212

Download
Open PDF In Browser	View PDF

FAX OPERATION GUIDE

FS-C2626MFP
FS-3640MFP

Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.

Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.

Contents

Before Using the Fax Machine ............................................. 1-1
Part Names and Functions ................................................................................................... 1-2
Machine ...................................................................................................................... 1-2
Operation Panel (Color MFP) ..................................................................................... 1-4
Operation Panel (Black & White MFP) ....................................................................... 1-5
Touch Panel ............................................................................................................... 1-6
Enter key and Quick No. Search key ......................................................................... 1-6
Quick Setup Wizard (Fax Setup) .......................................................................................... 1-8
Fax setup items .......................................................................................................... 1-8
Fax setup procedure .................................................................................................. 1-9
Setting Date and Time ........................................................................................................ 1-11
PBX Setting (Europe only) ................................................................................................. 1-13

Registering Destinations ..................................................... 2-1
Registering Destinations in the Address Book ..................................................................... 2-2
Adding a contact ........................................................................................................ 2-2
Adding a Group .......................................................................................................... 2-6
Editing and Deleting Address Book Entries ............................................................... 2-9
Printing Address List ................................................................................................ 2-11
Adding a Destination on One Touch Key ........................................................................... 2-12
Adding a Destination ................................................................................................ 2-12
Editing and Deleting One Touch Key ....................................................................... 2-14

Methods For Entering the Destination ................................. 3-1
Entering the destination fax number with the numeric keys ................................................. 3-2
Choosing from the Address Book ......................................................................................... 3-4
Choosing by One Touch Key ............................................................................................... 3-6
Using the Speed Dial key ..................................................................................................... 3-7
Broadcast Transmission ....................................................................................................... 3-8
Using redial ........................................................................................................................ 3-10
Using chain dial .................................................................................................................. 3-11
Using favorites .................................................................................................................... 3-13

Sending Faxes ...................................................................... 4-1
Basic transmission procedure .............................................................................................. 4-2
Checking the Send Status .......................................................................................... 4-4
Priority Override Send ................................................................................................ 4-5
Cancelling the Transmission ...................................................................................... 4-6
Fax transmission functions ................................................................................................... 4-8
Original scan settings ........................................................................................................... 4-9
Original Size Selection ............................................................................................... 4-9
Original Orientation .................................................................................................. 4-10
Duplex ...................................................................................................................... 4-10
Selecting the FAX Resolution .................................................................................. 4-11
Selecting the Density ............................................................................................... 4-12
Selection of Original Image ...................................................................................... 4-12
Continuous Scan ...................................................................................................... 4-13
Direct Transmission ............................................................................................................ 4-14
Cancelling Direct Transmission ................................................................................ 4-14
Manual Send ...................................................................................................................... 4-15
Delayed Transmission ........................................................................................................ 4-16
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-18

Standby Transmission ........................................................................................................ 4-19
Interrupt Send ..................................................................................................................... 4-20
Job Finish Notice ................................................................................................................ 4-21
File Name ........................................................................................................................... 4-22

Receiving Faxes ................................................................... 5-1
Fax reception ........................................................................................................................ 5-2
Reception Method ...................................................................................................... 5-2
Checking and Changing the Reception Method ......................................................... 5-3
FAX Automatic Reception .................................................................................................... 5-4
Flow of reception ........................................................................................................ 5-4
Canceling reception (Disconnection of communication) ............................................ 5-6
Manual Reception ................................................................................................................ 5-7
Flow of reception ........................................................................................................ 5-7
Fax reception functions ........................................................................................................ 5-8
Fax reception settings .......................................................................................................... 5-9
Media Type for Print Output ....................................................................................... 5-9
Reception Date/Time ............................................................................................... 5-10
Duplex Print Output .................................................................................................. 5-10
2 in 1 Print ................................................................................................................ 5-11
Batch Print ................................................................................................................ 5-11

Using Convenient Fax Functions ......................................... 6-1
Memory Forwarding ............................................................................................................. 6-2
Type of Forwarding Destination ................................................................................. 6-2
Setting Forwarding ..................................................................................................... 6-2
Registering Forwarding Destination ........................................................................... 6-3
Changing and Deleting Registration Contents ........................................................... 6-4
Forwarding Time Setting ............................................................................................ 6-5
File Format Setting ..................................................................................................... 6-6
File Separation ........................................................................................................... 6-7
E-mail Subject Add. Info Setting ................................................................................ 6-8
FTP Encrypted TX Setting ......................................................................................... 6-9
Print Setting .............................................................................................................. 6-10
File Name Registration ............................................................................................. 6-10
Settings for Forwarding from COMMAND CENTER (Memory Forwarding) ............. 6-12
Sub Address Box Function ................................................................................................. 6-13
Sub Address Box ..................................................................................................... 6-13
Sub Address Communication ................................................................................... 6-13
Registering a Sub Address Box ............................................................................... 6-14
Changing/Deleting Sub Address Box ....................................................................... 6-16
Printing Originals from a Sub Address Box .............................................................. 6-18
Checking Details ...................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ....................................... 6-21
Deleting Originals from a Sub Address Box ............................................................. 6-21
Printing a Sub Address Box List ............................................................................... 6-22
Sub Address Transmission ...................................................................................... 6-23
Polling Communication ....................................................................................................... 6-26
Polling Transmission ................................................................................................ 6-26
Polling Reception ..................................................................................................... 6-30
Printing from a Polling Box ....................................................................................... 6-33
Checking Details ...................................................................................................... 6-34
Deleting Originals in a Polling Box ........................................................................... 6-35
Encryption .......................................................................................................................... 6-36
Registering an Encryption Key ................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key ............................ 6-38
Using the Encrypted Transmission .......................................................................... 6-39
Setting the Encrypted Reception .............................................................................. 6-42

Network FAX ...................................................................................................................... 6-43
Flow of Network FAX Sending ................................................................................. 6-43
Flow of Network FAX Receiving ............................................................................... 6-43
Setup ........................................................................................................................ 6-44
Installing the Network Fax Driver ............................................................................. 6-45
Basic Transmission .................................................................................................. 6-46
Configuring the Driver Default Settings .................................................................... 6-49

Using a Connected Telephone ............................................. 7-1
FAX/TEL Auto Switch Reception .......................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ................................................................. 7-4
DRD Reception (Available for inch versions only) ................................................................ 7-6
Manual Send ........................................................................................................................ 7-8
Manual Reception ................................................................................................................ 7-9
Remote Switch Function .................................................................................................... 7-10

Checking Transmission Results and Registration Status .. 8-1
Various Tools for Checking Transmission Results and Registration Status ......................... 8-2
Checking FAX Job History ................................................................................................... 8-3
Displaying Job Log Screen ........................................................................................ 8-3
Printing Administrative Reports ............................................................................................ 8-4
Send Result Reports .................................................................................................. 8-4
Report for Job Canceled before Sending ................................................................... 8-5
FAX RX Result Reports ............................................................................................. 8-6
Activity Report ...................................................................................................................... 8-7
Printing Activity Reports ............................................................................................. 8-7
Automatic Printout ...................................................................................................... 8-8
Status Page .......................................................................................................................... 8-9
Reporting FAX Receipt Result by E-mail ........................................................................... 8-10
Confirmation Screen of Destinations .................................................................................. 8-12

Fax Settings ......................................................................... 9-1
Default fax settings ............................................................................................................... 9-2
Operation method ...................................................................................................... 9-2
System Menu Settings ............................................................................................... 9-3
Report ........................................................................................................................ 9-4
Cassette/MP Tray Settings ........................................................................................ 9-5
Common Settings ....................................................................................................... 9-6
FAX ............................................................................................................................ 9-6
Adjustment/Maintenance ............................................................................................ 9-9
Transmission Restriction .................................................................................................... 9-10
Registering Permit FAX No. ..................................................................................... 9-11
Changing and Deleting Permit FAX No. ................................................................... 9-12
Registering Reject FAX No. ..................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................... 9-15
Registering Permit ID No. ........................................................................................ 9-16
Changing and Deleting Permit ID No. ...................................................................... 9-17
Setting Send Restriction ........................................................................................... 9-19
Setting Reception Restriction ................................................................................... 9-20
Unknown Number Reception ................................................................................... 9-21
Unusable Time ................................................................................................................... 9-22
Account Management ........................................................................................................ 9-24
Logging in when User Accounting has been Enabled .............................................. 9-25
Logging in when Job Accounting has been Enabled ............................................... 9-27

iii

Troubleshooting ................................................................. 10-1
Indicators During Sending/Receiving Operation ................................................................ 10-2
Responding to an Attention Indicator Flashes .................................................................... 10-2
Precautions When Turning Power OFF ............................................................................. 10-3
Error Messages .................................................................................................................. 10-4
Error Code List ................................................................................................................... 10-5
Troubleshooting .................................................................................................................. 10-7

Appendix ............................................................................. 11-1
Character Entry Method ..................................................................................................... 11-2
Entry Screens ........................................................................................................... 11-2
Entering Characters ................................................................................................. 11-4
Specifications ..................................................................................................................... 11-5
Menu Map .......................................................................................................................... 11-6
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 11-10
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 11-11
Index ...............................................................................................................................Index-1

Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams

General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.

Trademark Information
•

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.

•

Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.

FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the right side
of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in
the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on
a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the
sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately
shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company
will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if
you believe it is necessary.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of the equipment. If this happens the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect
the equipment until the problem is resolved.

8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line
service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number of
the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900
number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure that it
will be transmitted, see Local FAX Name on page 1-8, Local FAX Number on page 1-8, Print Position (Transmit
Terminal Identification: TTI) on page 1-8 and Setting Date and Time on page 1-11.)

IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

vii

CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.

CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés
à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas
5."
Le IES (CANADA) pour ce produit est 0.4.

Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment

EN55024

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

EN55022 Class B

Limits for harmonic currents emissions for
equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A

EN61000-3-3

Safety of information technology equipment,
including electrical business equipment

EN60950-1

Terminal Equipment (TE);

TBR 21

Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling

viii

Technical regulations for terminal equipment
This terminal equipment complies with:
•

TBR21

•

DE 08R00

National AN for D

•

AN 01R00

AN for P

•

DE 09R00

National AN for D

•

AN 02R01

AN for CH and N

•

DE 12R00

National AN for D

•

AN 05R01

AN for D, E, GR, P and N

•

DE 14R00

National AN for D

•

AN 06R00

AN for D, GR and P

•

ES 01R01

National AN for E

•

AN 07R01

AN for D, E, P and N

•

GR 01R00

National AN for GR

•

AN 09R00

AN for D

•

GR 03R00

National AN for GR

•

AN 10R00

AN for D

•

GR 04R00

National AN for GR

•

AN 11R00

AN for P

•

NO 01R00

National AN for N

•

AN 12R00

AN for E

•

NO 02R00

National AN for N

•

AN 16R00

General Advisory Note

•

P 03R00

National AN for P

•

DE 03R00

National AN for D

•

P 04R00

National AN for P

•

DE 04R00

National AN for D

•

P 08R00

National AN for P

•

DE 05R00

National AN for D

Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria

France

Liechtenstein

Slovakia

Belgium

Germany

Lithuania

Slovenia

Bulgaria

Greece

Luxembourg

Spain

Cyprus

Hungary

Malta

Sweden

Czech

Iceland

Norway

Switzerland

Denmark

Ireland

Poland

The Netherlands

Estonia

Italy

Portugal

United Kingdom

Finland

Latvia

Romania

Introduction
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter

Contents

Before Using the Fax Machine

Explains the part names and the quick setup wizard.

Registering Destinations

Explains the procedures for registering destinations in the
address book and one-touch keys.

Methods For Entering the
Destination

Explains the procedures for entering destination fax
numbers.

Sending Faxes

Explains the general methods for sending faxes and
transmission functions.

Receiving Faxes

Explains the general methods for receiving faxes and
reception functions.

Using Convenient Fax Functions

Explains convenient fax functions such as storing received
faxes in boxes in the memory, forwarding received faxes,
and polling communication (a function that allows the
receiving party to call and initiate fax reception).

Using a Connected Telephone

Explains convenient functions that use an external
telephone.

Checking Transmission Results
and Registration Status

Explains how to check the status of recently performed
transmission and reception operations in the touch panel.
Also explains how to print administrative reports showing
communication results, machine settings, and registered
information.

Fax Settings

Explains various settings for controlling fax usage, such as
restricting transmission destinations, blocking fax
reception, and setting prohibited use times.

Troubleshooting

Explains what to do when errors are displayed or other
problems occur.

Appendix

Explains how to enter characters, and lists the fax
specifications.

Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention

Description

Example

Bold

Indicates the operation panel keys or a
computer screen.

Press the Start key.

[Regular]

Indicates the touch panel keys.

Press [OK].

Italic

Indicates a message displayed on the touch
panel.

Ready to copy is
displayed.

Used to emphasize a key word, phrase or
references to additional information.

For more information
refer to Sleep and Auto
Sleep on page 2-9.

NOTE

Indicates supplemental information or
operations for reference.

NOTE

IMPORTANT

Indicates items that are required or
prohibited so as to avoid problems.

IMPORTANT

Caution

Indicates what must be observed to prevent
injury or machine breakdown and how to
deal with it.

Caution

In this guide, steps where touch panel keys are used are outlined in red.
E.g.) Select [One Touch Key].
Ready to send.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book

Ext Address Book

Check

Add Dest.

One Touch Key
Favorites

Functions

GB0669_00

On Hook

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:
E.g.) Select [Functions] and then [Original Size].
Ready to send.
Dest. :
On Hook

Chain

Direct
Recall

10:10

Ready to send.
Functions

10:10

FAX

Check

Original Size
A4
Original Orientation

Add Dest.

Top Edge on Left
1/3

Duplex

Functions

Ext Address Book

One Touch Key
Favorites

200x100dpi Normal
Close

Add/Edit
Shortcut

GB0673_00

FAX TX Resolution
Address Book

GB0669_00

1-sided

Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Originals

Paper

Horizontal direction

Vertical direction

xii

Before Using the Fax
Machine

This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 1-2
Machine ...................................................................................................................................................
Operation Panel (Color MFP) ..................................................................................................................
Operation Panel (Black & White MFP) ....................................................................................................
Touch Panel .............................................................................................................................................
Enter key and Quick No. Search key .......................................................................................................

1-2
1-4
1-5
1-6
1-6

Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-8
Fax setup items ....................................................................................................................................... 1-8
Fax setup procedure ................................................................................................................................ 1-9
Setting Date and Time ...................................................................................................................................... 1-11
PBX Setting (Europe only) ............................................................................................................................... 1-13

1-1

Before Using the Fax Machine > Part Names and Functions

Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
Color MFP

1
3
4

2
Black & White MFP

1
3
4

Operation panel

Perform the fax operation with this panel.

Main power switch

Set this switch to the ON (|) side when performing the fax or
copier operation. The touch panel lights to enable operation.

LINE connector (L1)

Connect the modular cord for the telephone line to this
connector.

TEL connector (T1)

When using a commercially available telephone set, connect
the modular cord to this connector.

IMPORTANT
You cannot automatically receive a fax when the main power switch is turned off. To
receive faxes with the power turned off, press the Power key on the operation panel.

1-2

Before Using the Fax Machine > Part Names and Functions

Document Processor

Color MFP

Top cover

Open this cover when the original jammed in the Document
Processor.

Original width guides

Adjust these guides according to the original width.

Original table

Stack the sheet originals on this table.

Original eject table

Read originals are ejected onto this table.

Opening handle

Hold this handle when opening or closing the Document
Processor.

Black & White MFP

10 11

Top cover

Open this cover when the original jammed in the Document
Processor.

Original width guides

Adjust these guides according to the original width.

Original table

Stack the sheet originals on this table.

Original eject table

Read originals are ejected onto this table.

Opening handle

Hold this handle when opening or closing the Document
Processor.

1-3

Before Using the Fax Machine > Part Names and Functions

Operation Panel (Color MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
Displays the System Menu/Counter
screen.
Displays the Status/Job
Cancel screen.

Displays the Copy
screen.

Displays the Favorites
screen.
When using an
application, displays the
application screen.

Displays the screen for
sending. You can send
the FAX on the basic
send screen.

Displays the Document
Box screen.

Displays the FAX screen.

Ready to send.

Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.
Lit when the machine's
main power is on.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book

Check

Ext Address Book

Add Dest.

One Touch Key
Favorites

Functions

Touch panel. Displays
buttons for configuring
machine settings.

Processing: Blinks during fax transmission and reception.
Memory: Blinks while the machine is accessing the fax
memory or USB memory (general-purpose item).
Attention: Lights or blinks when an error occurs and a job is
stopped.

Clears entered numbers and
characters.

Returns settings to their
default states.

Press to specify a registered
destination by a number, such
as a speed dial or address
number.

Cancels or pauses the
printing job in progress.

Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen
[OK].

Starts fax transmission
and processing of
settings.

1-4

GB0669_00

On Hook

Numeric keys.
Enter numbers and
symbols.

Ends operation (logs out)
on the Administration
screen.

Before Using the Fax Machine > Part Names and Functions

Operation Panel (Black & White MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
Displays the System Menu/Counter
screen.

Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.

Displays the Status/Job
Cancel screen.

Displays the Copy
screen.

Displays the Favorites
screen
When using an
application, displays the
application screen.

Displays the screen for
sending. You can send
the FAX on the basic
send screen.

Displays the Document
Box screen.

Displays the FAX screen.

Ready to send.

Lit when the machine's
main power is on.

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Address Book

Ext Address Book

Check

Add Dest.

One Touch Key

Touch panel. Displays
buttons for configuring
machine settings.

Clears entered numbers and
characters.

Returns settings to their
default states.

Press to specify a registered
destination by a number, such
as a speed dial or address
number.

Cancels or pauses the
printing job in progress.

Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen
[OK].

Starts fax transmission
and processing of
settings.

1-5

GB0669_00

Favorites

Functions

Numeric keys.
Enter numbers and
symbols.

Ends operation (logs out)
on the Administration
screen.

Before Using the Fax Machine > Part Names and Functions

Touch Panel
Ready to send.
FAX
On Hook

Chain

Check

Direct

Add Dest.

Recall

Enters destinations.
Address Book

Configures function settings.

Displays the date and time and
number of destinations.

10:10
Dest. :

Ext Address Book
Shortcut 1

Functions

One Touch Key

Shortcut 2

Favorites

GB0669_03

Displays the status of the
equipment as well as necessary
operation messages.

Displays shortcuts.
Displays the status of the
equipment as well as necessary
operation messages.

10:10

Ready to send.
Functions
Original Size
A4
Original Orientation
Top Edge on Left

1/3

Duplex
1-sided
FAX TX Resolution
200x100dpi Normal
Close

Add/Edit
Shortcut

GB0673_00

Displays available functions and
settings.

Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.
Registers functions as shortcuts.

Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter key
The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and
[Close].
The Enter symbol (

) is displayed next to the keys whose operations are carried out by the

Enter key (e.g. [OK

], [Close

]).

Ready to send.
Density

10:10

Lighter

-2

-1

Darker

+3
GB0008_01

-3

Normal

Cancel

Pressing the Enter key on the operation panel has the same effect as touching [OK] on the
touch panel.

Using the Quick No. Search key
The Quick No. Search key is used to specify a transmission destination by speed dial, or by
directly entering the fax number with the numeric keys.

1-6

Before Using the Fax Machine > Part Names and Functions

Ready to send.
One Touch Key
001

10:10

123456

002

004

None

007

010

None

003

None

005

None

006

None

008

None

009

None

011

None

012

None

Enter Destination.
One Touch Key No. Entry

10:10

(001 - 100)

Cancel

Touching the Quick No. Search key in the one-touch screen displays the number entry
screen.

1-7

GB0718_00

Cancel

GB0095_01

1/9

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.

Fax setup items
Step
1.Dialing/RX Mode

2.Local Fax Info.

3.Sound Volume

4.Rings

5.Redial
*
**

Setting item

Description

Reference
Page

Dialing Mode

Select the dialing mode according to the line type.

9-7

Reception Mode

Select the reception mode.

9-8

Auto (DRD)*

Select the reception pattern.

9-8

Local FAX Name

9-7

Local FAX Number

Enter the local fax number to be printed on the fax on
the receiving system.

9-7

Local FAX ID

Enter the local fax ID. The local fax ID can limit other
parties with which you can communicate. Enter the
four-digit local FAX ID number.

9-7

Print Position (Transmit
Terminal Identification:
TTI)

Select whether or not to print the local fax information
on the fax on the receiving system.

9-7

Speaker Volume

Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in speaker when
the line is connected by pressing [On Hook].

9-6

Monitor Volume

Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when
the line is connected without pressing [On Hook] such
as in memory transmission.

9-6

Normal

Set number of times to let phone ring before answering
a call.

9-8

Answering Machine

Set number of times to let phone ring before taking over
from the answering machine.

9-8

FAX/TEL Switch**

Set number of times to let phone ring before switching
the FAX and the phone.

9-8

Retry Times

Set the number of redials.

9-7

DRD reception mode is available for some countries.
For FAX/TEL Switch, this change is possible with some countries.

NOTE
The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for
the machine.

1-8

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Fax setup procedure

Display the screen.
System Menu/Counter.
System Menu

10:10

Quick Setup Wizard
Language
1/5
Report
Counter

GB0054_00

1
Select a function.
System Menu/Counter.
Quick Setup Wizard

10:10

FAX Setup
Paper Setup
1/1

GB0840_00

Energy Saver Setup

< Back

Configure the function.
10:10

System Menu/Counter.
FAX Setup
1. Dialing/RX Mode
2. Local FAX Info.
This wizard will help you set
the basic settings to use the fax.

End

GB0841_00

3. Sound Volume
4. Rings
5. Redial

Next >

Start the wizard. Follow the instructions on the screen to configure settings.
System Menu/Counter.
Local Fax Info.
1. Dialing/RX Mode

10:10

Set the dialing and reception mode.

2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial

End

Skip >>

Next >

GB0842_00

End

Exits the wizard.

<< Previous

Returns to the previous item.

Skip >>

Advances to the next item without setting the current item.

Next >

Advances to the next screen.

< Back

Returns to the previous screen.

1-9

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

Finish.
System Menu/Counter.

10:10

Complete
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial

To close this wizard, press [Finish].
* All items can be changed in
the System menu.

<< Previous

Finish

When setup is finished, press [Finish].

1-10

GB0866_00

Before Using the Fax Machine > Setting Date and Time

Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to
Adding a User in the machine's Operation Guide for the default login user name and password.
Be sure to set the time difference before setting the date and time.
The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after
installation.

Display the screen.
System Menu/Counter.
System Menu

10:10

System

Date/Timer
5/5
Adjustment/Maintenance

GB0054_04

1
Use [

] to scroll up and down.

Set the time difference.
System Menu/Counter.
Date/Timer

10:10

Date/Time
10/10/2010 10:10
Date Format

System Menu/Counter.
Date/Timer - Time Zone

10:10

-12:00 International Date Line West
-11:00 Samoa

DD/MM/YYYY

1/24

1/3
Time Zone

-11:00 Universal Coordinated Time-11

+09:00 Osaka, Sapporo, Tokyo
Auto Panel Reset

-10:00 Hawaii
GB0610_00

On
< Back

Cancel

Use [

] or [

GB0614_00

] or [

] to scroll up and down.

Select the region.
NOTE
If you have selected an area that observes daylight savings time, the Daylight Savings Time
Setup screen will be displayed. Press [On] or [Off].

Set the date.
System Menu/Counter.
Date/Timer

System Menu/Counter.
Date/Timer - Date/Time

10:10

Date/Time

10/10/2010 10:10
Date Format

Year

10:10

Month

Day

DD/MM/YYYY
1/3

Time Zone
Auto Panel Reset
On
< Back

Press [+] or [-] to set each of Year, Month, and Day.

1-11

Cancel

Next >

GB0611_00

+09:00 Osaka, Sapporo, Tokyo

GB0610_00

Before Using the Fax Machine > Setting Date and Time

Set the time.
System Menu/Counter.
Date/Time - Time

10:10

1
Minute

Hour
:

Second
:

Cancel

< Back

GB0612_00

Press [+] or [-] to set each of Hour, Minute, and Second.

1-12

Before Using the Fax Machine > PBX Setting (Europe only)

PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.

NOTE
Before connecting this machine to PBX, it is recommended to contact the company that
installed the PBX system to request connection of this machine. Note that correct operation
cannot be guaranteed in environment in which this machine is connected to PBX because
the functions of this machine may be restricted.

Item
Exchange
Selection

Outside call
number setting

Setting value

Description

PSTN

Use when connecting this machine to a public switched
telephone network (default).

PBX

Use when connecting this machine to PBX.

0-9
00-99

Set a number to access an outside line. For the number,
contact the PBX administrator.

For more information about configuring settings, refer to Default fax settings on page 9-2.

1-13

Registering
Destinations

This chapter explains the following topics:
Registering Destinations in the Address Book ................................................................................................... 2-2
Adding a contact ...................................................................................................................................... 2-2
Adding a Group ........................................................................................................................................ 2-6
Editing and Deleting Address Book Entries ............................................................................................. 2-9
Printing Address List ............................................................................................................................... 2-11
Adding a Destination on One Touch Key ......................................................................................................... 2-12
Adding a Destination .............................................................................................................................. 2-12
Editing and Deleting One Touch Key ..................................................................................................... 2-14

2-1

Registering Destinations > Registering Destinations in the Address Book

Registering Destinations in the Address Book
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.

Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM communication can be registered for each destination.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Contact addresses can also be registered in the system menu.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ready to send.
Ext Address
Address Book
Book (All)

Functions

GB0669_00

10:10
One Touch Key

001

123456

Favorites
123456

002

789012

003

ABCDEF

567890

004

GHIJKL

111111

Cancel

< Back

Adds a new destination.
10:10
Menu

Use [

Sort (No.)
Add
2/2
Edit

GB0396_01

Delete
Close

Select the registration method.
Select the address type.
Add - Address Type

10:10

Contact
Group
1/1

Cancel

Next >

2-2

GB0419_01

] or [

] to scroll up and down.

GB0426_03

1/1

Registering Destinations > Registering Destinations in the Address Book

Enter the destination name.

GB0057_11

2
Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.
Select the item that you want to change.
Add - Confirmation

10:10

Ready to send.
Address Number

10:10

Name

Sales department 1

Address Number

Auto

(000 - 250)

1/2
FAX

< Back

Save

Cancel

GB0217_01

Cancel

GB0078_02

E-mail Address

Press [+], [-] or numeric keys to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 250
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.

Enter the fax number.

Name

Sales department 1

Address Number

Auto

10:10

Ready to send.
FAX

Cancel

< Back

Save

Key

Sub Address

Detail Settings

Space

Backspace

1/2

Pause

FAX
E-mail Address

10:10

3
Cancel

GB0075_02

Select the item that you want to change.
Add - Confirmation

GB0078_02

Description

Pause

Pressing this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.

Space

Enters a space.



Moves the cursor.

Backspace

To correct the fax number, press [Backspace] on the touch panel, and delete the
digits one by one before reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.

Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.

2-3

Registering Destinations > Registering Destinations in the Address Book

Select transmission settings
The transmission start speed, ECM communication, and encrypted transmission can be set.
1 Press [Detail Settings].
Ready to send.
FAX

10:10
Sub Address

Detail Settings

Space

Backspace

Cancel

GB0075_03

0123456789
Pause

2 Configure the transmission start speed.
Ready to send.
Detail Settings - TX Start Speed

10:10

TX Start Speed

33600bps

ECM

10:10

9600bps
14400bps

1/1

Encrypted Transmission

33600bps

Cancel

GB0168_01

Off

Cancel

GB0172_01

Ready to send.
FAX - Detail Settings

NOTE
Normally the default setting should be used.
3 Turn on ECM communication.
Ready to send.
FAX - Detail Settings

Ready to send.
Detail Settings - ECM

10:10

TX Start Speed

33600bps
ECM

10:10

Off
On

1/1

1
Cancel

Cancel

GB0173_01

Off
GB0168_01

Encrypted Transmission

ECM (error correction mode) is a function to automatically resend an image that has not been
correctly sent or received due to the effects of noise on the telephone line during transmission.
4 Turn on encrypted transmission.
Ready to send.
FAX - Detail Settings

10:10

TX Start Speed

33600bps

ECM

10:10

Ready to send.
Detail Settings - Encrypted Transmission
Encryption
Off

On
1/1

1/1

Encrypted Transmission

Cancel

To use encrypted communication for transmission, turn on encrypted transmission.
For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36.

2-4

GB0174_00

Off
GB0168_01

Registering Destinations > Registering Destinations in the Address Book
5 Press [OK].
Ready to send.
FAX - Detail Settings

10:10

TX Start Speed
33600bps
ECM
On
1/1
Encrypted Transmission

Cancel

Set a sub address.
Ready to send.
FAX

10:10

FAX - Sub Address
Sub Address

Detail Settings

Sub Address
Password
**********

Space

1/1

Backspace

Cancel

GB0169_01

0123456789
Pause

Ready to send.

GB0075_03

GB0168_01

Off

To use sub address communication, a sub address and password must be registered.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.

Detail Settings

Space

Backspace

Select the item that you want to change.
Add - Confirmation

0123456789
Pause

1
Cancel

2-5

Name

Sales department 1

Address Number

Auto

10:10

1/2
FAX

E-mail Address
Cancel

< Back

Save

GB0078_02

Ready to send.
FAX

GB0075_03

Registering Destinations > Registering Destinations in the Address Book

Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Designations in the group can also be registered in the system menu.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ready to send.
Ext Address
Address Book
Book (All)

Functions

GB0669_00

10:10
One Touch Key

001

123456

Favorites
123456

002

789012

003

ABCDEF

567890

004

GHIJKL

111111

Cancel

< Back

Adds a new destination.
10:10
Menu

Use [

Sort (No.)
Add
2/2
Edit

GB0396_01

Delete
Close

Select the registration method.
Select the address type.
Add - Address Type

10:10

Contact
Group
1/1

Cancel

Next >

2-6

GB0419_01

] or [

] to scroll up and down.

GB0426_03

1/1

Registering Destinations > Registering Destinations in the Address Book

Enter the group name.

GB0057_16

2
Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.
Ready to send.
Add - Confirmation

10:10

Ready to send.
Address Number

Name

Support department

Address Number

Auto

Member

Member:0

10:10

(000 - 250)

1/1

Save

3
Cancel

GB0217_01

< Back

GB0420_02

Cancel

Press [+], [-] to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 200
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.

Select the members (destinations).
1 Display the screen.
10:10

Name

Support department

Address Number

Auto

Member

Member:0

Ready to send.
Member

10:10

1/1

< Back

GB0420_02

1/1

Cancel

Save

End

GB0114_03

Ready to send.
Add - Confirmation

2 Press the checkbox to select the desired destination from the list. The selected
destinations are indicated by a checkmark in the check box.
Ready to send.
Address Book (Contact)

10:10

001

Sales department 1

0123456

001

Sales department 1

abc

Searches by destination name.
Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

1/2
002

Support department

0234567

002

Support department

.BOX

Use [
Menu

Cancel

] or [

] to scroll up and down.

GB0428_01

Displays details for individual destinations.

You can specify a destination by address number by pressing the Quick No. Search key.

2-7

Registering Destinations > Registering Destinations in the Address Book
You can also press [Menu] to perform a more detailed search.
Ready to send.
Address Book (Contact)

10:10

10:10
Menu

001

Sales department 1

0123456

001

Sales department 1

abc

Narrow Down
Search (Name)
1/2

002

Support department

0234567

002

Support department

.BOX

1/2
Search(No.)

Cancel

GB0396_00

GB0428_01

Sort (Name)
Close

Use [

] or [

] to scroll up and down.

Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
To cancel a selection, press the corresponding checkbox to clear the check mark.

Accept the members.
Ready to send.
Address Book (Contact)

10:10

001

Sales department 1

0123456

001

Sales department 1

abc

Ready to send.
Member

10:10

Sales department 1

0123456

Support department

0234567

1/2
002

Support department

0234567

002

Support department

.BOX

GB0428_01

Cancel

10:10

Name

Support department

Address Number

Auto

Member

Member:2

1/1

Cancel

< Back

Save

2-8

GB0420_03

1/1

End

GB0114_04

Registering Destinations > Registering Destinations in the Address Book

Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Ready to send.
Ext Address
Address Book
Book (All)

Address Book
Functions

GB0669_00

10:10
One Touch Key

001

123456

Favorites
123456

002

789012

003

ABCDEF

567890

1/1

111111
Cancel

< Back

Edit or delete the destination.
To edit the destination
1
10:10
Menu

Sort (No.)

019

Sales department 1

002

Support department

001

SYSTEM DEP.

003

Sales department 1

10:10

2/2

1/2

Edit

GB0396_01

Delete
Close

Use [

] or [

Member:2
Cancel

Next >

] to scroll up and down.

Select the destination (contacts) or group to edit.
You can specify a destination by address number by pressing the Quick No. Search key.
2
Ready to send.
Edit - Confirm

10:10

Name

Sales department 1

Address Number

Auto

Use [

] or [

] to scroll up and down.

1/2
FAX
E-mail Address
Cancel

< Back

Save

Change the information as needed by pressing the item in question.

2-9

GB0785_00

Add

Ready to send.
Address Book (All)

GB0786_00

GHIJKL
Menu

GB0426_03

004

Registering Destinations > Registering Destinations in the Address Book
3
Ready to send.
Edit - Confirm

10:10

Name

Sales department 1

Address Number

Auto
1/2

FAX

Cancel

< Back

GB0786_00

E-mail Address
Save

To delete a member (group)
To delete a member from a group, select the destination you wish to delete and press
[(Delete)] (the trash can icon).
Ready to send.
Edit - Confirm

10:10

Name

Support department

Address Number

Auto

Member

Ready to send.
Member

10:10

Sales department 1

0123456

Support department

0234567
1/1

1/1

< Back

Save

GB0114_04

Cancel

GB0787_00

Member:2

End

4
10:10

Support department

Ready to send.
Edit - Confirm

0234567

10:10

Name

Support department

Address Number

Auto

Member

Member:1

1/1

GB0114_05

5
Menu

1/1

End

Cancel

< Back

Save

GB0787_01

Ready to send.
Member

7
To delete
10:10
Menu

Sort (No.)
Add

002

Support department

001

SYSTEM DEP.

003

Sales department 1

1/2

GB0396_01

] or [

Sales department 1

2/2

Delete

Use [

019

10:10

] to scroll up and down.

3
Select the destination (contacts) or group to delete.

2-10

Member:2
Cancel

Delete

GB0788_00

Edit

Ready to send.
Address Book (All)

Registering Destinations > Registering Destinations in the Address Book

Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Internet
Address Book/One Touch

4/5

GB0054_03

User Login/Job Accounting
Printer

System Menu/Counter.
Address Book/One Touch

10:10

Address Book
One Touch Key
Address Book Defaults

1/1

< Back

Print
System Menu/Counter.
Address Book/One Touch - Print List

10:10

FAX List (Index)
FAX List (No.)
1/1

GB0421_00

< Back

Select [FAX List (Index)] or [FAX List (No.)].

2-11

GB0411_00

Print List

Registering Destinations > Adding a Destination on One Touch Key

Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.

Adding a Destination
Add a new destination (contact or group). A maximum of 100 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu
Internet

10:10

Address Book/One Touch
4/5

GB0054_03

User Login/Job Accounting
Printer

System Menu/Counter.
Address Book/One Touch

10:10

Address Book
One Touch Key
Address Book Defaults

1/1

3
< Back

Add a One-Touch Key.
System Menu/Counter.
Address Book/One Touch - One Touch Key

10:10

001

None

002

None

003

None

004

None

005

None

006

None

007

None

008

None

009

None

010

None

011

None

012

None

1/9

Cancel

GB0422_00

End

Press the One-Touch key to be added and press [+].

Select the destinations.
System Menu/Counter.
Address Book (All)

10:10

Sales department 1

0123456

Sales department 1

abc

Searches by destination name.
Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

1/2
Support department
Support department
Menu

0234567
.BOX
Cancel

< Back

Next >

GB0429_00

Displays details for individual destinations.

Select one destination (contact or group) from the Address Book.
You can specify a destination by address number by pressing the Quick No. Search key.

2-12

GB0411_00

Print List

Registering Destinations > Adding a Destination on One Touch Key
You can also press [Menu] to perform a more detailed search.
System Menu/Counter.
Address Book (All)

10:10

10:10
Menu

Sales department 1

0123456

Sales department 1

abc

Narrow Down
Search (Name)
1/2

Support department

.BOX

Cancel

1/2
Search(No.)
Sort (Name)

< Back

Next >

GB0396_00

0234567

GB0429_00

Support department

Use [

] or [

] to scroll up and down.

Enter the One Touch Key name.
System Menu/Counter.
Address Book (All)

10:10

Sales department 1

0123456

Sales department 1

abc

Support department

0234567

Support department

.BOX

Cancel

< Back

Next >

Up to 24 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.

10:10

Name

Sales department 1

FAX Number

0123456
1/2

Sub Address
TX Start Speed

33600bps
Cancel

< Back

Save

2-13

GB0754_00

GB0057_18

GB0429_00

1/2

Registering Destinations > Adding a Destination on One Touch Key

Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Internet

Address Book/One Touch
4/5

GB0754_03

User Login/Job Accounting
Printer

System Menu/Counter.
Address Book/One Touch

10:10

Address Book

One Touch Key
1/1
Address Book Defaults

GB0411_00

Print List
< Back

Edit or delete the destination.
To edit the destination
System Menu/Counter.
Address Book/One Touch - One Touch Key
Sales
department 1

002

None

004

None

005

None

10:10
Menu

003

None

006

None

Edit
1/1

1/9
None

008

None

009

None

010

None

011

None

012

None

Delete

GB0422_01

007

End

Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].
To delete
System Menu/Counter.
Address Book/One Touch - One Touch Key
001

Sales
department 1

002

None

004

None

005

007

None

010

None

10:10
003

None

006

None

008

None

009

None

011

None

012

None

2
3

1/9

End

Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).

2-14

GB0430_00

001

10:10

GB0422_01

Methods For Entering
the Destination

This chapter explains the following topics:
Entering the destination fax number with the numeric keys ............................................................................... 3-2
Choosing from the Address Book ...................................................................................................................... 3-4
Choosing by One Touch Key ............................................................................................................................. 3-6
Using the Speed Dial key ................................................................................................................................... 3-7
Broadcast Transmission ..................................................................................................................................... 3-8
Using redial ...................................................................................................................................................... 3-10
Using chain dial ................................................................................................................................................. 3-11
Using favorites ................................................................................................................................................. 3-13

3-1

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

Entering the destination fax number with the
numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.

Display the fax number entry screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

GB0669_00

Pressing the number with the numeric keys changes the screen to the fax number entry
screen.

Enter the fax number of the receiving system.
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

Pause

Next Dest.

Cancel

GB0703_00

1234567890

Key

Description

Pause

Space

Enters a space.



Moves the cursor.

Backspace

Enter the fax number of the receiving system using the numeric keys.
Up to 64 digits can be entered as the fax number of the receiving system.

Select transmission settings.
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

1234567890
Pause

Next Dest.

Cancel

3-2

GB0703_00

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

Key

Description

Sub Address

To communicate using the sub address, press this key. For
details, refer to Sub Address Transmission on page 6-23.

Detail Settings

TX Start Speed

To change the transmission start speed, press this key. Select
the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM

ECM (error correction mode) is a function to automatically
resend an image that has not been correctly sent or received
due to the effects of noise on the telephone line during
transmission.

Encrypted
Transmission

To send faxes using encryption, press this key. For details,
refer to Encryption on page 6-36.

NOTE
Press [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to the receiving
system.
After pressing this key, you can dial the number of the receiving system using the numeric
keys. For details, refer to Manual Send on page 4-15.

Press [OK].
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

1234567890
Pause

Next Dest.

Cancel

GB0703_00

Entry of the destination finishes.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
Press [Next Dest.] to enter the next fax number. For details, refer to Broadcast Transmission
on page 3-8.
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job. For details, refer to the machine’s Operation Guide.

3-3

Methods For Entering the Destination > Choosing from the Address Book

Choosing from the Address Book
Select a destination registered in the Address Book.
NOTE
For more information about how to register destinations in the Address Book, refer to Registering Destinations in the
Address Book on page 2-2.
For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

Select the destination.
10:10

Ready to send.
Address Book (All)
001

123456

002

789012

003

ABCDEF

567890

1/1

004

GHIJKL
Menu

111111
Cancel

< Back

GB0426_03

GB0669_00

On Hook

Press the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box.
Destination Search
10:10

Ready to send.
Address Book (All)
001

123456

002

789012

003

ABCDEF

567890

Searches by destination name.
Advanced search by type of registered destination (All,
FAX or Group).

1/1

004

GHIJKL
Menu

111111
Cancel

< Back

GB0426_03

Displays details for individual destinations.

You can specify a destination by address number by pressing the Quick No. Search key.

3-4

Methods For Entering the Destination > Choosing from the Address Book
You can also press [Menu] to perform a more detailed search.
10:10

Ready to send.
Address Book (All)

10:10
Menu

123456

002

789012

Narrow Down
Search (Name)
1/1

ABCDEF

567890

004

GHIJKL

111111

Cancel

1/2
Search(No.)
Sort (Name)

< Back

GB0426_03

003

Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
NOTE
You may choose multiple destinations.
To cancel a selection, press the corresponding checkbox to clear the check mark.

Accept the destinations.
10:10

Ready to send.
Address Book (All)
001

123456

002

789012

003

ABCDEF

567890

004

GHIJKL

111111

1/1

Cancel

< Back

3-5

GB0426_03

GB0396_00

001

Methods For Entering the Destination > Choosing by One Touch Key

Choosing by One Touch Key
Select the destination using the One Touch Keys.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

Select the destination.
Ready to send.
One Touch Key

10:10

123456

002

004

None

007

010

001

None

003

None

005

None

006

None

008

None

009

None

011

None

012

None

1/9

Cancel

GB0095_00

GB0669_00

Press the One Touch Keys where the destination is registered.
You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.

3-6

Methods For Entering the Destination > Using the Speed Dial key

Using the Speed Dial key
You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

Display the screen.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

GB0669_00

Enter a speed dial number.
Ready to send.
One Touch Key
001

10:10

123456

002

004

None

007

010

None

003

None

005

None

006

None

008

None

009

None

011

None

012

None

Enter Destination.
One Touch Key No. Entry

10:10

(001 - 100)

1/9

Cancel

Enter the one-touch key number (speed dial number) with the numeric keys. The entered
destination is selected.

Accept the destinations.
Ready to send.
One Touch Key
001

10:10

123456

002

004

None

007

010

None

003

None

005

None

006

None

008

None

009

None

011

None

012

None

1/9

Cancel

3-7

GB0095_02

GB0718_00

GB0095_01

Cancel

Methods For Entering the Destination > Broadcast Transmission

Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Enter the fax number
Add a destination.
Ready to send.

10:10

FAX
On Hook

Chain

Direct

Check

On Hook

Add Dest.

Recall

Ext Address Book

One Touch Key
Favorites

Detail Settings

Space

Backspace

GB0669_00

Address Book

Sub Address

1234567890
Pause

Functions

10:10

Ready to send.
FAX

Dest. :

Next Dest.

Cancel

GB0703_00

Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax
number, press [Next Dest.].

Press [OK].
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

111111111
Pause

Next Dest.

Cancel

GB0703_02

When all destinations have been entered, press [OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.

3-8

Methods For Entering the Destination > Broadcast Transmission

Select the destination from the Address Book

Select the destination.
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

10:10

Ready to send.
Address Book (All)
001

123456

002

789012

003

ABCDEF

567890

004

GHIJKL

111111

Ext Address Book

One Touch Key
Favorites

Functions

Cancel

GB0426_03

Address Book

GB0669_00

1/1

3
< Back

Select the checkboxes of all destinations and press [OK].

Select the destination from the One-touch keys
Select the destination.
Ready to send.
One Touch Key

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Check

Add Dest.

1
Address Book
Functions

Ext Address Book

One Touch Key
Favorites

Select all destinations and press [OK].

3-9

10:10

001

123456

002

None

003

None

004

None

005

None

006

None

007

None

008

None

009

None

010

None

011

None

012

None

1/9

Cancel

GB0095_02

Ready to send.

GB0669_00

Methods For Entering the Destination > Using redial

Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

Press [Recall].
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key

Functions

Favorites

GB0669_00

Press the Start key.

The transmission will start.
NOTE
Recall information is canceled in the following conditions.
•

When you turn the power off

•

When you send a next fax (new recall information is registered)

•

When you log out

3-10

Methods For Entering the Destination > Using chain dial

Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
NOTE
You can use the chain number at the head of the fax number of the receiving system.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys.
For registration to the Address Book, refer to Registering Destinations in the Address Book on page 2-2.
For registration to One touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
As an example, when using ‘212’ as the chain number

Select the chain dial number
Ready to send.

10:10

FAX

Dest. :
Chain

Direct

1
Address Book

Recall

Check

Add Dest.

001

212

002

None

003

None

004

None

005

None

006

None

007

None

008

None

009

None

010

None

011

None

012

None

1/9

Ext Address Book

One Touch Key
Favorites

Functions

Cancel

GB0095_04

On Hook

10:10

Ready to send.
One Touch Key

GB0669_00

To use a one-touch key, select the destination in which "212"is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book on page 3-4.
To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].

Press [Chain].
Ready to send.
FAX
On Hook
212

Address Book
Functions

10:10
Dest. :
Direct

Chain
212

Ext Address Book

Check

Add Dest.

One Touch Key
Favorites

3-11

GB0669_02

Methods For Entering the Destination > Using chain dial

Enter the fax number to be added to the chain number.
Select fax number from the Address Book
10:10

Ready to send.
Chain

Address Book

001

123456

002

123456789

One Touch

003

123456

Address Entry

004

Abc

1234567890

< Back

1/2

GB0676_00

Cancel

1/1

Next >

Cancel

< Back

GB0426_02

Ext. Address Book

10:10

Ready to send.

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.
For the procedure for selecting a destination in the address book, refer to Choosing from
the Address Book on page 3-4.

Select fax number from One-touch key
10:10

Ready to send.
One Touch Key

Address Book
Ext. Address Book

10:10

001

123456

002

None

003

None

004

None

005

None

006

None

007

None

008

None

009

None

010

None

011

None

012

None

1/1

1/9

One Touch

Cancel

< Back

GB0676_00

Address Entry
Next >

Cancel

< Back

GB0095_03

Ready to send.
Chain

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.

Use the numeric keys to enter a fax number

On Hook

Address Book
Ext. Address Book
One Touch

10:10

Ready to send.
FAX

1/1

Sub Address

Detail Settings

Space

Backspace

212
Pause

Address Entry
Cancel

< Back

Next >

Cancel

< Back

GB0703_01

10:10

Ready to send.
Chain

GB0676_00

"212" is already entered, so continue by entering the fax number. To enter another destination,
press [Menu] and then [Next Destination]. When all destinations have been entered, press
[OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.

3-12

Methods For Entering the Destination > Using favorites

Using favorites
A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has
been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard
format, you can check each setting when transmitting.
For the procedure for registering a favorites, refer to the machine’s Operation Guide.

Display the screen.

Select a favorite.
Select the function.
Favorites

ID Card Copy

10:10

Paper Saving Copy

Scan to PC(Addre
ss Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Application

GB0056_00

1/1

When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings.
Select the FAX transmission resolution.
FAX TX Resolution

400x400dpi Ultra

10:10

200x400dpi Super

Adjust the density.
Density
200x200dpi Fine

10:10

Lighter

200x100dpi Normal

-3
Cancel

Normal

-2
Next >

-1

Darker

GB0086_99

Cancel

< Back

Next >

GB0008_99

GB0057_99

3-13

Methods For Entering the Destination > Using favorites
2 Confirm the settings and start the job.
Use [

] or [

] to scroll up and down.

10:10

Press [Start] to start copying.
Confirmation
Copies

1Copies

Paper Selection

Auto

Zoom

100%

Density

Normal 0
Cancel

< Back

Start

GB0820_00

1/6

NOTE
To edit the settings, press [ Basic transmission procedure

Basic transmission procedure
The basic procedure for using the fax system is explained below.

Press the FAX key
The base screen for fax appears.
NOTE
If the touch panel is turned off, press the Power key and wait for the
machine to warm up.

Place the originals

Color MFP

Black & White MFP

Refer to the machine’s Operation Guide for placing originals.

Specifying destination
Ready to send.

Specify the transmission destination.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book
Functions

Ext Address Book

Add Dest.

One Touch Key
Favorites

GB0669_00

On Hook

Check

For details, refer to Methods For Entering the Destination on page 3-1.

4-2

Sending Faxes > Basic transmission procedure

Select the transmission method
Ready to send.

There are two transmission methods: memory transmission and direct
transmission.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

Memory transmission: The original is scanned into memory before
communication starts. Memory transmission is selected by default.

Add Dest.

GB0669_00

On Hook

Check

Direct transmission: The destination is dialed and communication
starts before the original is scanned.
Press [Direct] to change the transmission method to direct
transmission. The key will be highlighted on the touch panel. If the
[Direct] is pressed in the highlighted state, the transmission method will
change to memory transmission.
For details, refer to Direct Transmission on page 4-14.

Selecting the functions
Ready to send.

Set functions such as the scanning density and fax resolution.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book

Ext Address Book

Functions

Check

Press [Function Menu] to display all the functions.

Add Dest.

One Touch Key
Favorites

GB0669_00

On Hook

For details, refer to Fax transmission functions on page 4-8.

Send Start
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and
stored in the memory, the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the
memory, the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a
next original after an original on the glass surface has been stored in
memory. Every time one page is scanned, you perform an operation
to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
For details, refer to Continuous Scan on page 4-13.

4-3

Sending Faxes > Basic transmission procedure

Checking the Send Status

Press the Status/Job Cancel key.

Display the send job status screen.
Status/Job Cancel.
Status
Print Job Status

10:10

Status/Job Cancel.
Send Job Status
0005

10:10

0123456

Process

Send Job Status
1/4

1/1

Store Job Status

Pause All
Print Jobs

Cancel

The list of accepted time, destination, and status are displayed for each job.

4-4

GB0183_00

GB0052_02

Scheduled Job

Sending Faxes > Basic transmission procedure

Priority Override Send
A fax job waiting to be sent can be sent by priority override.

Press the Status/Job Cancel key.

Select the job to be sent by priority override.
Status/Job Cancel.
Send Job Status

10:10

Print Job Status

Send Job Status

1/4
Store Job Status

GB0052-00

Scheduled Job
Pause All
Print Jobs

Status/Job Cancel.
Menu

10:10

0005

0123456

Sending

0006

7890123

Waiting

0007

5678901

Waiting

1/1

3
Menu

Cancel

GB0183-01

Status/Job Cancel.
Status

10:10

Priority Override

5
GB0203-00

1/1

Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].
Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved
down in the transmission queue.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.

If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.

4-5

Sending Faxes > Basic transmission procedure

Cancelling the Transmission
The method for cancelling communication with this machine differs depending on the transmission method (memory
transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained
here.

Cancelling Memory Transmission (while originals are being scanned)

Press the Stop key.

During memory transmission, to cancel scanning while originals are being scanned, press the
Stop key on the operation panel, or press [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

Press the Status/Job Cancel key.

Canceling Transmission
Status/Job Cancel.
Status

Status/Job Cancel.
Send Job Status

10:10

Print Job Status

0005

10:10

0123456

Process

Send Job Status
1/4

1/1

Store Job Status

GB0052_00

Pause All
Print Jobs

Cancel

GB0183_00

Scheduled Job

4
Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel
the transmission.

4-6

Sending Faxes > Basic transmission procedure

Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.

Press the Status/Job Cancel key.

Disconnection of communication.
Status/Job Cancel.
FAX

10:10

Printer

Running

FAX

Waiting

10:10

Receiving...

3/4
OK

Paper Status

No Paper
Pause All
Print Jobs

Use [

] or [

1/1

GB0052_02

Toner Status

] to scroll up and down.

Line Off

End

GB0191_00

Status/Job Cancel.
Status

When communication is disconnected, transmission stops.
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
To cancel direct transmission, refer to Cancelling Direct Transmission on page 4-14.
To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-18.
To cancel polling transmission, refer to Polling Communication on page 6-26.

4-7

Sending Faxes > Fax transmission functions

Fax transmission functions
Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions,
press [Functions]. Use [] or [] to select the function.
What do you want to do?

Reference Page

Specify the original size.

Original Size Selection  page 4-9

Specify the correct original orientation.

Original Orientation  page 4-10

Automatically scan 2-sided originals.

Duplex  page 4-10

Set the resolution at which to scan originals.

Selecting the FAX Resolution  page
4-11

Adjust the density.

Selecting the Density  page 4-12

Select original image type for best results.

Selection of Original Image  page
4-12

Scan a large number of originals separately and then produce as one job.

Continuous Scan  page 4-13

Add a file name to the job to easily check its status.

File Name  page 4-22

Send notice by e-mail when a job is complete.

Job Finish Notice  page 4-21

Specify a time for transmission.

Delayed Transmission  page 4-16

Connect to the destination first and then scan the original.

Direct Transmission  page 4-14

Set up another transmission while communication is taking place.

Standby Transmission  page 4-19

Interrupt transmission and send another original.

Interrupt Send  page 4-20

Send an original using a sub address.

Sub Address Transmission  page
6-23

Initiate reception of a fax by controlling the receiving machine.

Polling Communication  page 6-26

Encrypt an original to send it safely.

Encryption  page 6-36

4-8

Sending Faxes > Original scan settings

Original scan settings
Original Size Selection
Specify the original size to be scanned.
Select from A4, A5, A6, B5, B6, or Folio.

Inch

Select from Letter, Legal, Statement, Executive, or Oficio II.

Others

Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope
C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom*

For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.

NOTE
Be sure to always specify the original size when using custom size originals.

Display the screen.
Ready to send.
Dest. :
On Hook

Chain

Check

Direct

10:10

Ready to send.
Functions

10:10

FAX

Original Size
A4
Original Orientation

Add Dest.

Recall

Top Edge on Left
1/3

Duplex
1-sided

200x100dpi Normal

One Touch Key
Favorites

Functions

GB0669_00

Ext Address Book

Add/Edit
Shortcut

GB0673_00

FAX TX Resolution

Address Book

Press [Functions] and then [Original Size].

Select the original size.
Ready to send.
Original Size

10:10

Ready to send.

A4
Metric

10:10

Original Size - Metric

Inch

Others

A5
1/2
A6

Cancel

Select the original size.

4-9

B5
Cancel

< Back

GB0026_01

GB0025_01

Metric

Sending Faxes > Original scan settings

Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation
of the placed original must be set.

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

Original Size

Check

Direct

10:10

Ready to send.
Functions

Dest. :

Add Dest.

Recall

Original Orientation
Top Edge on Left
1/3

Duplex
1-sided
Ext Address Book

One Touch Key
Favorites

Functions

200x100dpi Normal
Close

Add/Edit
Shortcut

For details, refer to the machine’s Operation Guide.

Duplex
Select the type and orientation of the binding based on the original.
1-sided

Set when using a 1-sided sheet original.

2-sided

Set when using a 2-sided sheet original that will be bound on the left or
right.

Other
Settings

Duplex

1-sided

Set when using a 1-sided sheet original.

2-sided (Binding Left/
Right)

Set when using a 2-sided sheet original that will be bound on the left or
right.

2-sided (Binding Top)

Set when using a 2-sided sheet original that will be bound at the top.

Original Orientation*
*

Select the orientation of the original document top edge to scan correct
direction.

This function is not displayed when 1-sided is selected.

NOTE
For direct transmission, you cannot use [2-sided].

4-10

GB0673_00

FAX TX Resolution
Address Book

GB0669_00

Sending Faxes > Original scan settings

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

A4
Original Orientation

Add Dest.

Recall

Top Edge on Left

1/3

Duplex
1-sided
FAX TX Resolution

Address Book

Ext Address Book

One Touch Key
Favorites

Functions

200x100dpi Normal
Close

Add/Edit
Shortcut

GB0673_00

Original Size

Check

Direct

10:10

Ready to send.
Functions

Dest. :

GB0669_00

For details, refer to the machine’s Operation Guide.

Selecting the FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item

Description

200 × 100 dpi Normal

when sending originals with
standard size characters

Typical character size: 10.5 point
(example: Resolution Resolution)

200 × 200 dpi Fine

when sending originals
with relatively small characters
and thin lines

Typical character size: 8 point
(example: Resolution Resolution)

200 × 400 dpi Super
(Super Fine)

when sending originals with
minute characters and lines

Typical character size: 6 point
(example: Resolution Resolution)

400 × 400 dpi Ultra
(Ultra Fine)

when sending originals with
minute characters and lines
more finely

Typical character size: 6 point
(example: Resolution Resolution)

NOTE
The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the
image, but the fax transmission time is longer.
The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is
higher than the scan resolution, the scan resolution will automatically change to the same
setting as the fax resolution.

Display the screen.
Ready to send.

10:10

On Hook

Chain

Direct
Recall

10:10

Ready to send.
Functions

Dest. :

Original Size

Check

A4
Original Orientation

Add Dest.

Top Edge on Left
1/3

Duplex

Address Book
Functions

Ext Address Book

One Touch Key
Favorites

1-sided
FAX TX Resolution
200x100dpi Normal
Close

Use [

4-11

Add/Edit
Shortcut

] or [

GB0673_00

FAX

GB0669_00

] to scroll up and down.

Sending Faxes > Original scan settings

Select the resolution.
Ready to send.
FAX TX Resolution

10:10

400x400dpi Ultra

200x400dpi Super

200x200dpi Fine

Cancel

GB0086_00

200x100dpi Normal
OK

Selecting the Density
Adjust the density automatically or manually.

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

Check

Direct

Density
Normal 0
Original Image

Add Dest.

Recall

10:10

Ready to send.
Functions

Dest. :

Text+Photo
2/3

Continuous Scan
Off
File Name Entry
Ext Address Book

One Touch Key
Favorites

Functions

doc
Add/Edit
Shortcut

Use [

] or [

GB0673_01

Address Book

GB0669_00

] to scroll up and down.

For details, refer to the machine’s Operation Guide.

Selection of Original Image
Select original image type for best results.
Item
Text +Photo

Best for originals which contain a mixture of text and photos.

Text

Sharply renders pencil text and fine lines.

Photo

Best for photographs.

Text (for OCR)

For documents to be read by OCR.

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

Direct
Recall

10:10

Ready to send.
Functions

Dest. :

Density

Check

Add Dest.

Normal 0
Original Image
Text+Photo
2/3

Continuous Scan
Off
File Name Entry
Address Book
Functions

Ext Address Book

One Touch Key
Favorites

doc

Use [

For details, refer to the machine’s Operation Guide.

4-12

Add/Edit
Shortcut

] or [

GB0673_01

GB0669_00

Description

] to scroll up and down.

Sending Faxes > Original scan settings

Continuous Scan
Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you press [Scan Finish].

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

Direct
Recall

Density

Check

Normal 0
Original Image

Add Dest.

Text+Photo
2/3

Continuous Scan
Off
File Name Entry

Address Book
Functions

Ext Address Book

One Touch Key
Favorites

doc

Use [

For details, refer to the machine’s Operation Guide.

4-13

Add/Edit
Shortcut

] or [

GB0673_01

10:10

Ready to send.
Functions

Dest. :

GB0669_00

] to scroll up and down.

Sending Faxes > Direct Transmission

Direct Transmission
Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with
the receiving system, allowing you to verify that each page of the fax has been properly sent.
Setting for Direct
transmission

Description

Starts direct transmission.
Dials the receiving system, and after the communication has started,
originals are scanned.

Off

Starts memory transmission.
After originals are scanned into memory, the communication starts.

NOTE
In direct transmission, you can designate only one destination for one transmission.

Display the screen.
Ready to send.

Ready to send.
Functions

10:10

FAX

Dest. :
On Hook

Chain

Job Finish Notice

Check

Direct

Off
FAX Delayed Transmission

Add Dest.

Recall

Off
Off

One Touch Key
Favorites

Off
Close

Use [

GB0673_02

Ext Address Book

Functions

Add/Edit
Shortcut

] or [

] to scroll up and down.

Configure the function.
Ready to send.
FAX Direct Transmission

Off

10:10

Cancel

GB0093_00

3/3

FAX Direct Transmission
FAX Polling RX

Address Book

GB0669_00

10:10

NOTE
In the basic screen for sending, press
[Direct]. This selects the direct transmission
method and the keys on the touch panel are
highlighted.

Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Address Book
Functions

Ext Address Book

Check

Add Dest.

One Touch Key
Favorites

GB0669_00

Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send
default screen. When originals remain in the document processor, take them out.

4-14

Sending Faxes > Manual Send

Manual Send
This method allows you to send originals by pressing the Start key after confirming that the telephone line has
connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to
talk with the person at the receiving system before sending originals.

Press the FAX key.

Place the originals.

Press [On Hook].
Ready to send.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book

Ext Address Book

Add Dest.

One Touch Key
Favorites

Functions

Check

GB0669_00

On Hook

Dial the destination.
Ready to send.
On Hook

10:10

Manual RX

GB0694_00

0123456

Line Off

Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, press [Line Off].

Press the Start key.

When you hear the fax tone, the telephone line has connected to the receiving system. Press
the Start key. Transmission begins.

4-15

Sending Faxes > Delayed Transmission

Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send
originals correctly at the preset time. In this case, adjust the time. For details, refer to
Setting Date and Time on page 1-11.
NOTE
You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will
start in the order that the delayed transmissions have been set. When delayed
transmissions have been set in reverse order, however, sending of originals to be sent to the
same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You
can also send a delayed transmission before the specified time. (Refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-18.)
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start
time with delayed transmission, you can send up to 10 groups of originals using batch
transmission. This function prevents repeated communication to the same destination and
reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to
the same transmission start time, and each group includes the same receiving system fax
number, you cannot send the originals as a batch transmission.
When the transmission start time has come, and there are fax originals waiting for redial to
the same receiving system, the waiting originals are also sent together as a batch
transmission.
When job accounting is ON, only the originals with the same account ID set using delayed
transmission are sent as a batch transmission.

Display the screen.
Ready to send.

Ready to send.
Functions

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

10:10

Job Finish Notice

Check

Add Dest.

Off
FAX Delayed Transmission
Off
3/3

FAX Direct Transmission
Off
FAX Polling RX
Address Book
Functions

Ext Address Book

One Touch Key
Favorites

Off
Close

Use [

4-16

Add/Edit
Shortcut

] or [

GB0673_02

GB0669_00

] to scroll up and down.

Sending Faxes > Delayed Transmission

Configure the function.
Ready to send.
FAX Delayed Transmission

Off

10:10

Ready to send.
FAX Delayed Transmission - Start Time
(00 - 23)

(00 - 59)

Cancel

Use [+]/[-] or the numeric keys to enter the transmission start time.

4-17

Cancel

< Back

GB0218_00

GB0092_00

Sending Faxes > Delayed Transmission

Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for
the specified time, use the procedure below.

Display the screen.
Status/Job Cancel.
Status

10:10

Print Job Status
Send Job Status
1/4
Store Job Status

GB0052_00

Scheduled Job
Pause All
Print Jobs

Canceling a job and immediate transmission.
Canceling a job

Status/Job Cancel.
Scheduled Job
0014

10:10

1233

04:00

1/1

2
Cancel

GB0185_00

3
Close

Select the job you want to cancel and press [Cancel].

Immediate transmission

0014

10:10

1233

10:10

04:00

Menu
Start Now

1/1

2
Menu

Cancel

4
Select the job you want to send by immediate transmission, and press [Start Now] in the
[Menu] screen.

4-18

GB0219_00

Status/Job Cancel.
Scheduled Job

GB0185_00

Sending Faxes > Standby Transmission

Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be
scheduled.
You can use other functions such as broadcast transmission.

Press the FAX key.

Place the originals.

Select the destination, and set transmitting functions if you want to use
any.

Press the Start key.

Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.

When the communication is completed, the scheduled transmission will
begin.

4-19

Sending Faxes > Interrupt Send

Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already
reached 35, you cannot use interrupt send.

Press the FAX key.

Load the originals to be sent using Interrupt Send.

Press [Direct].
Ready to send.

10:10

FAX

Dest. :
Chain

Direct
Recall

Address Book
Functions

Ext Address Book

Check

Add Dest.

One Touch Key
Favorites

GB0669_00

On Hook

For operation of direct transmission, refer to Direct Transmission on page 4-14.

Set the destination, and press the Start key.

The originals are left in queue, and the transmission will start when transmission becomes
possible.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.
To cancel transmission while waiting for interrupt send, press the Stop key on the operation
panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on
page 4-14.

When the interrupt send is completed, the canceled communication and
standby transmission will automatically resume.

4-20

Sending Faxes > Job Finish Notice

Job Finish Notice
Send e-mail notice when a job is complete.

Display the screen.
Ready to send.

Ready to send.
Functions

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Check

10:10

Job Finish Notice
Off
FAX Delayed Transmission

Add Dest.

Off
3/3

FAX Direct Transmission
Off
FAX Polling RX
Address Book
Functions

Ext Address Book

One Touch Key
Favorites

Off
Close

Use [

For details, refer to the machine’s Operation Guide.

4-21

Add/Edit
Shortcut

] or [

GB0673_02

GB0669_00

] to scroll up and down.

Sending Faxes > File Name

File Name
Add a file name. Additional information such as Job No. and Date and Time can also be set.

Display the screen.
Ready to send.

10:10

FAX
On Hook

Chain

Direct
Recall

10:10

Ready to send.
Functions

Dest. :

Density

Check

Normal 0
Original Image

Add Dest.

Text+Photo
2/3

Continuous Scan
Off
Address Book
Functions

Ext Address Book

One Touch Key
Favorites

File Name Entry
doc

Use [

For details, refer to the machine’s Operation Guide.

4-22

Add/Edit
Shortcut

] or [

GB0673_01

GB0669_00

] to scroll up and down.

Receiving Faxes

This chapter explains the following topics:
Fax reception ..................................................................................................................................................... 5-2
Reception Method .................................................................................................................................... 5-2
Checking and Changing the Reception Method ...................................................................................... 5-3
FAX Automatic Reception .................................................................................................................................. 5-4
Flow of reception ..................................................................................................................................... 5-4
Canceling reception (Disconnection of communication) .......................................................................... 5-6
Manual Reception .............................................................................................................................................. 5-7
Flow of reception ..................................................................................................................................... 5-7
Fax reception functions ...................................................................................................................................... 5-8
Fax reception settings ........................................................................................................................................ 5-9
Media Type for Print Output ..................................................................................................................... 5-9
Reception Date/Time ............................................................................................................................. 5-10
Duplex Print Output ............................................................................................................................... 5-10
2 in 1 Print ............................................................................................................................................... 5-11
Batch Print .............................................................................................................................................. 5-11

5-1

Receiving Faxes > Fax reception

Fax reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.
NOTE
When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's
machine to fit to your supported paper size. In addition, when the send image size is too long at the sender and your
machine cannot print the received image into one page, the image will be divided into several sheets of paper.

Reception Method
The methods for receiving faxes on the machine are shown below.
Reception Method

Item

Description

Reference
Page

FAX Automatic
Reception

Auto (Normal)

Faxes are automatically received.

5-4

FAX/TEL Auto Switch
Reception

Auto (FAX/TEL)

This reception method is convenient when using both
telephone and fax on a single telephone line. When fax
originals have been sent, the machine automatically receives
them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.

7-2

FAX/Answering
Machine Auto Switch
Reception

Auto (Answering
machine)

This method is convenient when using both the answering
machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is
from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is
absent, the other party can leave a message on the answering
machine.

7-4

DRD Reception
(Available for inch
versions only)

Auto (DRD)

Select this if you use a Distinctive Ring Pattern service.

7-6

Manual Reception

Manual

This method allows you to receive faxes by pressing [Manual
RX] after confirming that the telephone line has connected to
the sending system. Connecting a telephone set
(commercially available product) to this machine enables you
to receive originals after talking to the person at the sending
system.

5-7

5-2

Receiving Faxes > Fax reception

Checking and Changing the Reception Method

Display the screen.
System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5

FAX

GB0054_02

Favorites/Application

Use [

System Menu/Counter.
FAX

10:10

] to scroll up and down.

System Menu/Counter.
FAX - Reception

TX/RX Common
Transmission

] or [

10:10

Reception Mode
Auto(Normal)
Remote SW Dial
55

1/2

3/3

Reception

Encrypted Reception
Off

< Back

Select the reception method.
System Menu/Counter.
Reception - Reception Mode

10:10

Auto (Normal)
Auto (FAX/TEL)
1/1
Auto (Answering Machine)
Manual
Cancel

GB0337_00

For FAX Automatic Reception, select [Auto (Normal)].

5-3

< Back

GB0327_02

GB0316_00

TX/RX Restriction

Receiving Faxes > FAX Automatic Reception

FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

Flow of reception

Reception Starts
Color MFP

Black & White MFP

When a fax has been sent to you, the machine rings the registered number of times, and then
starts receiving the fax.
After reception has started, the Processing indicator blinks.
NOTE
You can change the number of times the ringing tone rings. (Refer to FAX on page 9-6.)

5-4

Receiving Faxes > FAX Automatic Reception

Reception Print
Color MFP

Black & White MFP

Received faxes are output to the inner tray with the printed side facing down. The inner tray
can hold a maximum of 150 sheets on a Color MFP, or 500 sheets on a Black & White MFP, of
plain paper (80g/m2). However, the number of sheets varies with the condition of the paper to
be used.
IMPORTANT
When the number of sheets to be printed exceeds the number of sheets that can be
held, remove all the paper on the inner tray.
Even if the machine is not capable of printing due to paper running out or a paper
jam, it can still receive faxes (memory reception).
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the machine’s Operation Guide.

5-5

Receiving Faxes > FAX Automatic Reception

Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.

Press the Status/Job Cancel key.

Disconnection of communication.
Status/Job Cancel.
Status
Printer

Status/Job Cancel.
FAX

10:10

Running

Receiving...

Waiting
3/4
OK

Paper Status

No Paper
Pause All
Print Jobs

Use [

] or [

1/1

GB0052_02

Toner Status

] to scroll up and down.

When communication is disconnected, reception stops.

5-6

Line Off

End

GB0191_00

FAX

10:10

Receiving Faxes > Manual Reception

Manual Reception
This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected
to the sending system.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To
change to manual mode, refer to Reception Mode on page 9-8.
Connecting a telephone set (commercially available product) to this machine enables you to
receive originals after talking to the person at the sending system.

Flow of reception

The machine receives a call.

When the machine receives a call, it rings.

Press [On Hook].
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Address Book
Functions

Ext Address Book

Check

Add Dest.

One Touch Key
Favorites

GB0669_00

Press [On Hook] to establish the connection.

Press [Manual RX].
Ready to send.
On Hook

10:10

0123456

Manual RX

GB0694_00

Line Off

After the sending side has started transmission, the machine starts receiving the
originals.

5-7

Receiving Faxes > Fax reception functions

Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?

Reference Page

Print received faxes on both sides of the paper.

Duplex Print Output  page 5-10

Receive a two-page fax on one page.

2 in 1 Print  page 5-11

Print received faxes together as a batch.

Batch Print  page 5-11

Print the date and time of reception and other information.

Reception Date/Time  page 5-10

Restrict the type of paper that can be used.

Media Type for Print Output  page
5-9

Connection to PBX (Private Branch Exchange) (Europe only)

PBX Setting (Europe only)  page 113

Forward received faxes to another fax machine or a computer.

Memory Forwarding  page 6-2

Store received faxes in the machine without printing them.

Sub Address Box Function  page 613

Initiate reception of a fax by controlling the receiving machine.

Polling Communication  page 6-26

Encrypt an original to send it safely.

Encryption  page 6-36

5-8

Receiving Faxes > Fax reception settings

Fax reception settings
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper types

All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated*, High Quality, Custom 1-8

Not used on a Black & White MFP.
For more information about configuring settings, refer to Default fax settings on page 9-2.

Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.

NOTE
[Paper Size] is only displayed when the size dial on the cassette is set to Other.
Cassette 4 cannot be used on a Color MFP.

Display the screen.

System Menu/Counter.
System Menu

System Menu/Counter.
Cassette/MP Tray Settings

10:10

User Property

Cassette 1
Cassette 2

Cassette/MP Tray Settings

1/2

2/5

Cassette 3

Common Settings

GB0054_01

] or [

GB0136_00

Cassette 4

Copy

Use [

10:10

< Back

] to scroll up and down.

Select the cassette that you want to use for fax reception.

Selecting the paper size.
System Menu/Counter.
Cassette/MP Tray Settings - Cassette 1

10:10

Paper Size
Auto(Metric)

System Menu/Counter.
Cassette 1 - Paper Size

10:10

Metric
Inch

Plain

1/1

1/1
Others

< Back

5-9

Cancel

Next >

GB0140_00

Media Type

GB0137_00

Receiving Faxes > Fax reception settings

IMPORTANT
Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].

Selecting the paper type.
Use [
System Menu/Counter.
Cassette/MP Tray Settings - Cassette 1
Paper Size

10:10

Auto(Metric)

Media Type

] or [

] to scroll up and down.

System Menu/Counter.
Cassette 1 - Media Type

10:10

Plain
Rough

Plain

1/5

1/1
Recycled

< Back

Cancel

GB0221_00

GB0137_00

Preprinted

Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same paper type as
you selected in step 3.
For more information about configuring settings, refer to Default fax settings on page 9-2.

Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
NOTE
When the received data is printed on multiple pages, the reception date/time is printed on
the fist page only. It is not printed on the pages that follow. When the received fax data is
forwarded after retrieving it from memory, the reception date/time is not added to the
forwarded data.
On

Print the reception date/time.

Off

Do not print the reception date/time.
For more information about configuring settings, refer to Default fax settings on page 9-2.

Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On

Print on both sides.

Off

Do not print on both sides.
For more information about configuring settings, refer to Default fax settings on page 9-2.

5-10

Receiving Faxes > Fax reception settings

2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper.
On

Print 2 in 1.

Off

Do not print 2 in 1.
For more information about configuring settings, refer to Default fax settings on page 9-2.

Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
On

Print as a batch after all pages are received.

Off

Print each page as it is received.
For more information about configuring settings, refer to Default fax settings on page 9-2.

5-11

Using Convenient Fax
Functions

This chapter explains the following topics:
Memory Forwarding ........................................................................................................................................... 6-2
Type of Forwarding Destination ............................................................................................................... 6-2
Setting Forwarding ................................................................................................................................... 6-2
Registering Forwarding Destination ......................................................................................................... 6-3
Changing and Deleting Registration Contents ......................................................................................... 6-4
Forwarding Time Setting .......................................................................................................................... 6-5
File Format Setting .................................................................................................................................. 6-6
File Separation ......................................................................................................................................... 6-7
E-mail Subject Add. Info Setting .............................................................................................................. 6-8
FTP Encrypted TX Setting ....................................................................................................................... 6-9
Print Setting ........................................................................................................................................... 6-10
File Name Registration .......................................................................................................................... 6-10
Settings for Forwarding from COMMAND CENTER (Memory Forwarding) .......................................... 6-12
Sub Address Box Function .............................................................................................................................. 6-13
Sub Address Box ................................................................................................................................... 6-13
Sub Address Communication ................................................................................................................ 6-13
Registering a Sub Address Box ............................................................................................................. 6-14
Changing/Deleting Sub Address Box .................................................................................................... 6-16
Printing Originals from a Sub Address Box ........................................................................................... 6-18
Checking Details .................................................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ..................................................................... 6-21
Deleting Originals from a Sub Address Box .......................................................................................... 6-21
Printing a Sub Address Box List ............................................................................................................ 6-22
Sub Address Transmission .................................................................................................................... 6-23
Polling Communication .................................................................................................................................... 6-26
Polling Transmission .............................................................................................................................. 6-26
Polling Reception ................................................................................................................................... 6-30
Printing from a Polling Box .................................................................................................................... 6-33
Checking Details .................................................................................................................................... 6-34
Deleting Originals in a Polling Box ......................................................................................................... 6-35
Encryption ........................................................................................................................................................ 6-36
Registering an Encryption Key .............................................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key .......................................................... 6-38
Using the Encrypted Transmission ........................................................................................................ 6-39
Setting the Encrypted Reception ........................................................................................................... 6-42
Network FAX .................................................................................................................................................... 6-43
Flow of Network FAX Sending ............................................................................................................... 6-43
Flow of Network FAX Receiving ............................................................................................................ 6-43
Setup ..................................................................................................................................................... 6-44
Installing the Network Fax Driver ........................................................................................................... 6-45
Basic Transmission ................................................................................................................................ 6-46
Configuring the Driver Default Settings ................................................................................................. 6-49

6-1

Using Convenient Fax Functions > Memory Forwarding

Memory Forwarding
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.

Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or
FTP) transmission.

Setting Forwarding
Use the procedure below to set forwarding.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

System Menu/Counter.
Forward Settings - Forwarding

10:10

Forwarding
Off
Forward Destination

10:10

Off
On
1/1

1/3
File Format
TIFF
Off
< Back

Cancel

Select [On] or [Off] whether to forward or not to forward the received documents.

6-2

GB0378_00

File Separation
GB0377_00

Using Convenient Fax Functions > Memory Forwarding

Registering Forwarding Destination
Use the procedure below to register a forwarding destination.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

10:10

System Menu/Counter.
Forward Settings - Forward Destination

Forwarding

test

Off

10:10

Forward Destination
File Format

1/3

1/1

TIFF
Off
< Back

GB0392_00

File Separation
GB0377_00

End

System Menu/Counter.
Add - Address Type

10:10

Address Book
Ext. Address Book
1/2
Address Entry (FAX)
Address Entry (E-mail)
Cancel

Next >

GB0393_00

Display the add destination screen and follow the procedure below to register the forwarding
destination. Only one destination can be registered.
Selecting Forwarding Destination from Address Book
1 Press [Address Book] or [Ext Address Book].
2 Select the destination (individual) you want to register as a forwarding destination.
Entering Forwarding Destination Directly
1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].
2 Enter the address to be registered as a forwarding destination.

6-3

Using Convenient Fax Functions > Memory Forwarding
If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination,
refer to the Operation Guide for the machine to enter the address.

NOTE
For details on character entry, refer to Character Entry Method on page 11-2.

Press [End].
System Menu/Counter.
Forward Settings - Forward Destination
Sales department 1

10:10

123456789

GB0392_01

1/1

End

Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Edit or delete the destination.
To edit the destination
System Menu/Counter.
FAX - Forward Settings

10:10

System Menu/Counter.
Forward Settings - Forward Destination

Forwarding

Sales department 1

Off

File Format

1/3

10:10

123456789

Forward Destination

1/1

TIFF
Off
< Back

Press […] and change the destination.

6-4

End

GB0392_01

File Separation
GB0377_00

Using Convenient Fax Functions > Memory Forwarding
To delete
System Menu/Counter.
FAX - Forward Settings

10:10

System Menu/Counter.
Forward Settings - Forward Destination

Forwarding
Off

Sales department 1

10:10

123456789

Forward Destination
1/3

File Format

1/1

TIFF

GB0377_00

Off
< Back

GB0392_01

File Separation
End

Select the destination and press [(Delete)] (the trash can icon).

Press [End].
System Menu/Counter.
Forward Settings - Forward Destination

10:10

test

End

GB0392_00

1/1

Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

2/2

< Back

6-5

GB0316_01

Using Convenient Fax Functions > Memory Forwarding

Configure the function.
System Menu/Counter.
FAX - Forward Settings

10:10

E-mail Subject Add. Info.
Off
FTP Encrypted TX

10:10

All Day
Preset Time

Off

System Menu/Counter.
Forward Settings - Schedule

2/3

1/1

Off

GB0377_01

All Day
< Back

System Menu/Counter.
Schedule - Start Time

System Menu/Counter.
Schedule - End Time

10:10

(00 - 23)

(00 - 59)

10:10

(00 - 23)

(00 - 59)
:

< Back

Next >

GB0386_00

Cancel

< Back

GB0387_00

Cancel

GB0385_00

Schedule

Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End
Time].
NOTE
Enter the time on the 24 hours system.

File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS
as the file format.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

2/2

< Back

6-6

GB0316_01

Using Convenient Fax Functions > Memory Forwarding

Configure the function.
System Menu/Counter.
FAX - Forward Settings

System Menu/Counter.
Forward Settings - File Format

10:10

Forwarding
Off
Forward Destination

10:10

PDF
TIFF
1/1

1/3

File Format

XPS

TIFF

GB0377_00

Off
< Back

Cancel

GB0379_00

File Separation
OK

Select [PDF], [TIFF], or [XPS].
If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].

File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

System Menu/Counter.
Forward Settings - File Separation

10:10

Forwarding
Off
Forward Destination
File Format

10:10

Off
Each Page

1/1

1/3
TIFF
Off
< Back

To create one file per page, select [Each Page].

6-7

Cancel

GB0380_00

File Separation
GB0377_00

Using Convenient Fax Functions > Memory Forwarding

E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

System Menu/Counter.
Forward Settings - E-mail Subject Add. Info.

10:10

E-mail Subject Add. Info.
Off

FTP Encrypted TX

10:10

Off
Sender Name

Off

1/1

2/3

Sender FAX No.

Off
All Day
< Back

Use [

] or [

] to scroll up and down.

6-8

Cancel

GB0381_00

Schedule
GB0377_01

Using Convenient Fax Functions > Memory Forwarding

FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to
the Operation Guide for the machine.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

System Menu/Counter.
Forward Settings - FTP Encrypted TX

10:10

E-mail Subject Add. Info.
Off
FTP Encrypted TX

Off

1/1

2/3

10:10

Off
Off
All Day
< Back

Use [

] or [

] to scroll up and down.

6-9

Cancel

GB0382_00

Schedule
GB0377_01

Using Convenient Fax Functions > Memory Forwarding

Print Setting
You can set whether the machine should print received originals when forwarding them.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

GB0316_01

2/2

< Back

Configure the function.
System Menu/Counter.
FAX - Forward Settings

10:10

E-mail Subject Add. Info.
Off

FTP Encrypted TX

System Menu/Counter.
Forward Settings - Print

10:10

Off
On

Off
2/3

1/1

Print
Off

Use [

] or [

Cancel

GB0383_00

All Day
< Back

GB0377_01

Schedule

] to scroll up and down.

File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.

Display the screen.
System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

Forward Settings

2/2

< Back

6-10

GB0316_01

Using Convenient Fax Functions > Memory Forwarding

Configure the function.
1 Enter the file name.
System Menu/Counter.
FAX - Forward Settings

10:10

File Name
doc

3/3

GB0377_02

< Back

Use [

] or [

GB0057_45

3
] to scroll up and down.

NOTE
For details on character entry, refer to Character Entry Method on page 11-2.
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
2 Set additional information.
System Menu/Counter.
File Name - Additional Info

System Menu/Counter.
File Name - Add Sender Info.

10:10

None

10:10

None
Add No./Addr to Front

Date and Time

1/1

1/2

Job No. & Date and Time
Cancel

Use [

] or [

< Back

Next >

Cancel

< Back

GB0390_00

Add No./Addr to Back

Job No.

GB0388_00

] to scroll up and down.

If you do not want to add information to the document name, select [None], and set [None] or [FAX No.]
for sender name information addition.
To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and
Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name
information addition.

File name sample
Example: doc00352720100826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)

6-11

Using Convenient Fax Functions > Memory Forwarding

Settings for Forwarding from COMMAND CENTER (Memory
Forwarding)
You can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this
machine.
Refer to the machine’s Operation Guide for information on the network settings.

Accessing COMMAND CENTER

Display COMMAND CENTER

1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.
192.168.48.21/. The web page displays basic information about the machine and
COMMAND CENTER as well as the current status of the machine.

Select settings in COMMAND CENTER.
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on COMMAND CENTER, remember to enter the
correct user name and password when trying to access the relevant screens.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.

6-12

Using Convenient Fax Functions > Sub Address Box Function

Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
•

Registering a Sub Address Box  page 6-14

•

Changing/Deleting Sub Address Box  page 6-16

For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
•

Printing Originals from a Sub Address Box  page 6-18

•

Checking Details  page 6-19

•

Deleting Originals after Printing from a Sub Address Box  page 6-21

•

Deleting Originals from a Sub Address Box  page 6-21

•

Printing a Sub Address Box List  page 6-22

For the method for transmitting to a Sub Address Box, see the next section.
•

Sub Address Transmission  page 6-23

Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication. When
registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry
before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.

Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.

6-13

Using Convenient Fax Functions > Sub Address Box Function

Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Sub Address Boxes can also be registered in the system menu.

Display the screen.
Document Box.
Box

10:10

Job Box

Removable Memory
1/1

Sub Address Box

Configure the function.
1 Enter a box name and sub address.
Document Box.
Sub Address Box

10:10

10:10
Menu

Box

Add
Edit
2/2

1/1
Delete

Cancel

Next >

GB0662-01

GB0656-00

Use [

] or [

Document Box.
Add - Sub Address

] to scroll up and down.
10:10

1111
Space

Backspace

4
GB0057-41

Polling Box

GB0051_00

6
Cancel

< Back

Next >

NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
For details on character entry, refer to Character Entry Method on page 11-2.

6-14

GB0373-00

Using Convenient Fax Functions > Sub Address Box Function
2 Set the owner
Document Box.

Document Box.
Owner

10:10

Add - Confirmation

Box No.

Auto

Sub Address

1111

Owner

User A

Local User
Network User

Cancel

< Back

1/1

1/2
No Owner

Save

3
Cancel

GB0296_00

Box

GB0374_00

Box Name

10:10

Next >

Select the owner of the box.
NOTE
[Owner] will appear when user administration is turned on.
3 Select shared settings
Document Box.

10:10

Document Box.
Permission

Add - Confirmation

Permission

Shared

Box Password

*********

Delete after Print

Off

Private
Shared

2/2

1/1

Save

Cancel

] to scroll up and down.

GB0305_01

] or [

< Back

GB0374_01

3
Cancel

Use [

10:10

If the box will be used by an individual, select [Private]. If it will be shared with other users,
select [Shared].
NOTE
[Permission] settings will appear when user accounting is turned on and an [Owner] is set.
4 Set the box password
Document Box.

10:10

Add - Confirmation

Box Password

*********

Delete after Print

Off

] or [

< Back

3
Save

] to scroll up and down.

5
GB0057_44

Cancel

Use [

2/2

GB0057_43

Shared

GB0374_01

Permission

6-15

Using Convenient Fax Functions > Sub Address Box Function
Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters,
spaces, "#", and "*" can be used. The password is required when printing the files from the
box.
NOTE
If user accounting is turned on but an [Owner] is not set, or if user accounting is turned on
and an [Owner] is set but [Permission] settings are not set, the box password will not
appear.
5 Select the delete after printing setting
Document Box.

10:10

Document Box.
Delete after Print

Add - Confirmation
Shared

Box Password

*********

Off
On

2/2
Delete after Print

Cancel

] or [

< Back

GB0374_01

1
Use [

1/1

Off

Save

Cancel

GB0306_01

Permission

10:10

] to scroll up and down.

To have an original be deleted after it is printed from the box, select [On]. To retain the original,
select [Off].

10:10

Add - Confirmation
Box Name

Box

Box No.

Auto

Sub Address

1111

Owner

User A
Cancel

< Back

Save

GB0374_00

1/2

Changing/Deleting Sub Address Box
NOTE
Sub Address Boxes can also be changed/deleted in the system menu.

Display the screen.
Document Box.
Box

1
2

Job Box

Removable Memory
1/1

Sub Address Box

6-16

10:10

Polling Box

GB0051_00

Using Convenient Fax Functions > Sub Address Box Function

Changing/Deleting
Changing
1 Select the box
Document Box.
Sub Address Box

10:10

10:10
Menu
Add

Box

1/1

Edit
2/2
Delete

Cancel

Next >

GB0662-01

GB0656-01

Use [ ] or [ ] to
scroll up and down.
Document Box.
Edit

10:10

Box

1/1

Cancel

GB0829-00

Next >

Press the box that you want to change and change the settings.
2 Change the box name.
Document Box.

10:10

Box:Box
Box Name

Box

Box No.

Sub Address

1111

Owner

User A

1
1/2

Save

GB0057_42

< Back

GB0830_00

Cancel

For details on character entry, refer to Character Entry Method on page 11-2.

3 Change the box number.
Document Box.

Document Box.
Box No.

10:10

Box:Box
Box

Box No.

Sub Address

1111

Owner

User A

(00 - 20)

1/2

Cancel

10:10

3
< Back

Save

Cancel

GB0294_00

Box Name

GB0830_00

Change the box number with the [+], [-], or numeric keys.
NOTE
If you set “00” as the box number, the box is registered under the lowest available number.

6-17

Using Convenient Fax Functions > Sub Address Box Function
4 Change the sub address.
Document Box.
Sub Address

10:10

Box:Box
Box Name

Box

Box No.

1/2
1111

Owner

User A
Cancel

1111

< Back

Space

Backspace

3
GB0830_00

Sub Address

10:10

Save

Cancel

GB0295_00

Document Box.

For details on character entry, refer to Character Entry Method on page 11-2.

Deleting
Document Box.
Sub Address Box

10:10

10:10
Menu
Add

Box

1/1

Edit
2/2
Delete

Cancel

Next >

Use [

Document Box.
Delete

GB0662-01

GB0656-01

] or [

] to scroll up and down.

10:10

Box

1/1

Cancel

Delete

GB0832-00

Press the box that you want to delete.

Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.

Display the screen.
Document Box.
Box

1
2

Job Box

Removable Memory
1/1

Sub Address Box

6-18

10:10

Polling Box

GB0051_00

Using Convenient Fax Functions > Sub Address Box Function

Selecting the Originals.
Document Box.
Sub Address Box

10:10

Document Box.
Box:Box

Box

10:10

doc00006420100908144604

1/1

Cancel

GB0656_01

Next >

Cancel

< Back

GB0657_00

NOTE
When the password is set to a Sub Address Box, you need to enter the password in the
following situations:
If user login is disabled
If user login is enabled but the Sub Address Box has been selected by another user when
you login with user privileges

Print
Ready to print from Box.
Print

10:10

Delete
afterPrint
Off

File Name
Entry
doc

Job Finish
Notice
Off

Cancel

GB0659_00

Priority
Override
Off

Set Delete after Print and enter a file name, and press the Start key. Printing starts.

Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.

Display the screen.
Document Box.
Box

1
2

Job Box

Removable Memory
1/1

Sub Address Box

6-19

10:10

Polling Box

GB0051_00

Using Convenient Fax Functions > Sub Address Box Function

Selecting the Originals.
Document Box.
Sub Address Box

10:10

Box

1/1

Cancel

Next >

Document Box.
Box:Box

10:10

Document Box.
File: doc00006420100908144604

doc00006420100908144604

Cancel

< Back

File Name

doc00006420100908144604

Number of Pages

1 page

Resolution

200x100dpi Normal

Date and Time

10/10/2010 10:10

10:10

1/1

End

Press […] for the document whose details you want to check. The details of the selected
document are displayed.

6-20

GB0111_00

GB0656_01

GB0657_00

Using Convenient Fax Functions > Sub Address Box Function

Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.

Display the screen.
Document Box.
Box

10:10

Job Box

Removable Memory
1/1

Configure the function.
Document Box.
Sub Address Box

10:10

Box

Document Box.
Box:Box

10:10

doc00006420100908144604

1/1

Cancel

Ready to print from Box.
Print

Next >

10:10

Delete
afterPrint
Off

GB0656_01

File Name
Entry
doc

Cancel

< Back

GB0657_00

Polling Box

GB0051_00

Sub Address Box

System Menu/Counter.
Delete after Print

10:10

Off

Job Finish
Notice

Off

On
1/1

Cancel

GB0659_00

Off

Cancel

GB0306_00

Priority
Override

The original is deleted after printing.

Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.

Display the screen.
Document Box.
Box

Job Box

10:10

Removable Memory
1/1

2
Sub Address Box

6-21

Polling Box

GB0051_00

Using Convenient Fax Functions > Sub Address Box Function

Deleting
Document Box.
Sub Address Box

10:10

Box

Document Box.
Box:Box

10:10

doc00006420100908144604

1/1

Cancel

Next >

Cancel

< Back

GB0657_00

GB0656_01

Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login has been enabled and the machine is logged in with
administrator privileges.

Display the screen.
Use [

] or [

System Menu/Counter.
System Menu

] to scroll up and down.
10:10

Send
Document Box

3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
Document Box

10:10

Sub Address Box

Polling Box

1/1

< Back

Print
System Menu/Counter.
Document Box - Sub Address Box
Add/Edit

10:10

Print List
1/1

2
GB0291_00

< Back

6-22

GB0290_00

Job Box

Using Convenient Fax Functions > Sub Address Box Function

FAX Reception Box

Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to Sub Address Box Function on page 6-13.

Press the FAX key.

Place the originals.

Specifying destination.
Ready to send.

10:10

FAX
On Hook

Chain

Direct
Recall

Check

On Hook

Add Dest.

Ext Address Book

One Touch Key
Favorites

GB0669_00

Address Book

Sub Address

Detail Settings

Space

Backspace

1234567890
Pause

Functions

10:10

Ready to send.
FAX

Dest. :

Next Dest.

Cancel

GB0703_00

Press [Add Dest.] and enter the fax number of the other party.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One touch key, you can also use the One-touch key.

6-23

Using Convenient Fax Functions > Sub Address Box Function

Configure the function.
1 Display the screen.
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

Pause

Next Dest.

Cancel

GB0703_00

1234567890

2 Enter the sub address.
Ready to send.

10:10

FAX - Sub Address

Ready to send.
Sub Address - Sub Address

Sub Address

Password
**********

10:10

1111

1/1
Space

Cancel

GB0170_00

Backspace

GB0169_01

Cancel

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address.
3 Enter the sub address password.
Ready to send.

10:10

Ready to send.
Sub Address - Password

FAX - Sub Address

10:10

Sub Address

**********

1/1

****

Cancel

GB0169_01

Space

Backspace

3
Cancel

GB0171_00

Password

You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address password.
4 Finish entry of the sub address.
Ready to send.

10:10

FAX - Sub Address
Sub Address
Password
**********
1/1

Cancel

Press [OK].

6-24

GB0169_01

Using Convenient Fax Functions > Sub Address Box Function

Send Start.
10:10

Ready to send.
FAX
On Hook

Sub Address

Detail Settings

Space

Backspace

1234567890
Pause

1
Menu

Next Dest.

Cancel

GB0703_00

Check the destination and press the Start key.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.

6-25

Using Convenient Fax Functions > Polling Communication

Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.

Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
can use polling transmission with the same originals as many times as you wish. (Refer to page 6-26.)
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite
Setting on page 6-27.

Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To
allow polling transmission of the same original to multiple destinations, set this option to [Off].

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send

Document Box
3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
Document Box

10:10

Sub Address Box
Job Box

1/1
Polling Box

< Back

6-26

GB0290_00

Using Convenient Fax Functions > Polling Communication

Configure the function.
System Menu/Counter.
Document Box - Polling Box

10:10

System Menu/Counter.
Polling Box - Delete Transmitted File

Delete Transmitted File

Off
On

Permit
1/1

1/1

GB0313_00

Overwrite Setting

10:10

< Back

Cancel

GB0314_00

Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send

Document Box
3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
Document Box

10:10

Sub Address Box
Job Box
1/1
Polling Box

GB0290_00

< Back

Configure the function.
10:10

System Menu/Counter.
Polling Box - Overwrite Setting

Delete Transmitted File
On
Overwrite Setting
Permit

10:10

Permit
Prohibit

1/1

< Back

6-27

Cancel

GB0315_00

System Menu/Counter.
Document Box - Polling Box

GB0313_00

Using Convenient Fax Functions > Polling Communication

Using Polling Transmission

Press the Document Box key.

Place the originals.

Display the screen.
Document Box.
Box

10:10

Document Box.
Polling Box

10:10

test

Removable Memory
1/1

1/1

Cancel

Store File

Select the functions
Ready to store in Box.
Store File
Duplex
1-sided

10:10

Scan
Resolution
200x200dpi Fine

Density
Normal 0

File Name
Entry
doc
Functions

Cancel

Function

GB0665_00

Polling Box

GB0051_00

Sub Address Box

Description

Duplex

Select the type and binding of originals.

Scan Resolution

Chooses the level of detail used for scanning originals.

Density

Adjusts the density used for scanning originals.

File Name Entry

Allows you to rename the files created from scanned
originals. You can also use this function to add the job
number and/or date.

6-28

GB0663_01

Job Box

Using Convenient Fax Functions > Polling Communication

Functions

Function

Description

Original Size

Select the size of originals to be scanned. Be sure to select
the original’s size when using custom size originals.

Orig. Orientation

To ensure that the originals are stored in the correct
orientation, this indicates which end of the original is the
top. To use the following functions, select the orientation of
the originals.
Duplex.

Original Image

Select image quality.

Continuous Scan

Allows you to divide originals that cannot be placed in the
document processor at one time into multiple scans and
then store the result as a single file. With this function,
originals continue to be scanned until you press [Finish
Scan].

Job Finish Notice

Sends a notice by an e-mail when a transmission is
complete.

For each of the functions, refer to Sending Faxes on page 4-1 or the machine’s Operation

Guide.

Start storing.

Press the Start key. The originals are scanned and stored in the Polling box.

Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to Deleting Originals in a Polling
Box on page 6-35.

6-29

Using Convenient Fax Functions > Polling Communication

Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
NOTE
Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted
communication is registered, encrypted communication is disabled for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.

Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)

IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to Sub Address Communication on page 613.
For information on how to receive files using sub address bulletin board communication,
refer to Using Polling Reception with Sub Addresses on page 6-32.

6-30

Using Convenient Fax Functions > Polling Communication

Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.

Press the FAX key.

Turn on polling reception.
Use [
Ready to send.
Dest. :
On Hook

Chain

10:10

Job Finish Notice

Check

Direct

] to scroll up and down.

Ready to send.
Functions

10:10

FAX

] or [

Off
FAX Delayed Transmission
Off

Add Dest.

Recall

3/3

FAX Direct Transmission

Address Book

Ext Address Book

One Touch Key

Functions

Favorites

FAX Polling RX
Off
Close

Add/Edit
Shortcut

Ready to send.
FAX Polling RX

GB0673_02

GB0669_00

Off

10:10

3
On

4
Cancel

Specifying destination.

Press the Start key.

GB0094_00

Off

For details, refer to Methods For Entering the Destination on page 3-1.

Press the Start key. The operations for reception begin.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.

6-31

Using Convenient Fax Functions > Polling Communication

Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.

Press the FAX key.

Turn on polling reception.

Select the destination, and entering the sub address.

To turn on polling reception, refer to Polling Reception on page 6-30.

For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.
For the procedure for selecting a destination, refer to Methods For Entering the Destination on
page 3-1.

NOTE
You can select destinations using a combination of numeric keys input, One-touch keys
selection and selection from the Address Book containing registered sub addresses.

Press the Start key.

6-32

Using Convenient Fax Functions > Polling Communication

Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.

Display the screen.
Document Box.
Box

10:10

Job Box

Removable Memory
1/1

Polling Box

GB0051_00

Sub Address Box

Select the original.
Document Box.
Polling Box

10:10

10:10
Menu

doc00006520100908150414

Store File

doc00006620100908151210

1/1

1/2
Delete

2
Store File

Print
Ready to print from Box.
Print
File Name
Entry
doc

Job Finish
Notice
Off

Priority
Override
Off

Cancel

GB0667_00

Cancel

Enter a file name and set Job Finish Notice, and press the Start key. Printing starts.

6-33

GB0664_00

GB0663_02

Select All

Using Convenient Fax Functions > Polling Communication

Checking Details
Use this procedure to check the details of an original stored in a Polling box.

Display the screen.
Document Box.
Box

10:10

Job Box

Removable Memory
1/1

Select the original.
Document Box.
File: doc00006420100908144604

10:10

doc00006520100908150414
doc00006620100908151210

File Name

doc00006420100908144604

Number of Pages

1 page

Resolution

200x100dpi Normal

Date and Time

10/10/2010 10:10

10:10

1/1

Cancel

Store File

End

Press […] for the document whose details you want to check. The details of the selected
document are displayed.

6-34

GB0111_00

Document Box.
Polling Box

GB0663_02

Polling Box

GB0051_00

Sub Address Box

Using Convenient Fax Functions > Polling Communication

Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If Delete Transmitted File is set to [On], originals are automatically deleted following polling
transmitted. (Refer to page 6-26.)

Display the screen.
Document Box.
Box

10:10

Job Box

Removable Memory
1/1

To delete
Document Box.
Polling Box

10:10

doc00006520100908150414

doc00006620100908151210

1/1

Cancel

Store File

GB0663_02

Polling Box

Select the document you want to delete and press [(Delete)] (the trash can icon).

6-35

GB0051_00

2
Sub Address Box

Using Convenient Fax Functions > Encryption

Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Sending system

Receiving system

Encrypt

Decrypt

Scan originals

Encryption

Output originals

Description of settings at sending and receiving systems
Settings

Sending
system

Receiving
system

Reference
page

Encryption Key No.

(A) 2 digits

(B) 2 digits

6-36

Encryption Key

6-36

Key No. of Address Book (or when the number
is directly dialed)

(A) 2 digits

―

6-39

Receiving system encryption box number*

(D) 4 digits

―

6-39

Encryption Box No.*

―

(D) 4 digits

―

Key No. in reception setting

―

(B) 2 digits

6-42

When the machine receives originals, the Encryption Box is not used.

NOTE
Set the same characters for the numbers indicated by the same letter in parentheses. For
example, the same characters should be used as the encryption key (C) in both the sending
and receiving systems.

Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the
sending system and when setting encryption in the receiving system.

6-36

Using Convenient Fax Functions > Encryption
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily.
NOTE
Up to 20 encryption keys can be registered.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application

System Menu/Counter.
FAX

10:10

System Menu/Counter.
FAX - TX/RX Common

TX/RX Common
Transmission
Reception

10:10

Encryption Key Registration
FAX Remote Diagnostics

1/2

1/1

< Back

GB0317_00

GB0316_00

TX/RX Restriction
< Back

Configure the function.
System Menu/Counter.
TX/RX Common - Encryption Key Registration

10:10

Key01
Key02

1/5
Key03

GB0318_00

End

Press […] for the unregistered encryption key, enter the 16-digit encryption key, and press
[OK].
To register other encryption keys, repeat step 2.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.

Finish registration.
System Menu/Counter.
TX/RX Common - Encryption Key Registration

10:10

Key01
Key02
1/5
Key03
Key04
Menu

End

Press [End].

6-37

GB0318_00

GB0057_50

Key04

Using Convenient Fax Functions > Encryption

Changing and Deleting Registration Contents of Encryption
Key

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application

System Menu/Counter.
FAX

10:10

TX/RX Common

10:10

Encryption Key Registration
FAX Remote Diagnostics

Transmission

System Menu/Counter.
FAX - TX/RX Common

On
1/1

1/2

GB0316_00

TX/RX Restriction
< Back

< Back

Change/Delete.
Changing
System Menu/Counter.
TX/RX Common - Encryption Key Registration

10:10

Key01
Key02

1/5
Key03

3
End

GB0057_50

GB0318_00

Key04

Press […] for the encryption key you want to change, enter the new encryption key, and press
OK.
Deleting

System Menu/Counter.
TX/RX Common - Encryption Key Registration

10:10

Key01
Key02

1/5

Key03
Key04
Menu

End

GB0318_00

GB0317_00

Reception

Select the encryption key you want to delete, and press [(Delete)] (the trash can icon).

6-38

Using Convenient Fax Functions > Encryption

Finish changing/deleting.
System Menu/Counter.
TX/RX Common - Encryption Key Registration

10:10

Key01
Key02
1/5
Key03

GB0318_00

Key04
End

Press [End].

Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.

Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.

Press the FAX key.

Place the originals.

Specifying destination.
Ready to send.

10:10

FAX
On Hook

Chain

Direct
Recall

Check

On Hook

Add Dest.

Ext Address Book

One Touch Key
Favorites

GB0669_00

Address Book

Sub Address

Detail Settings

Space

Backspace

1234567890
Pause

Functions

10:10

Ready to send.
FAX

Dest. :

Next Dest.

Cancel

Press [Add Dest.] and enter the fax number of the other party.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
touch keys, you can use the destination.

6-39

GB0703_00

Using Convenient Fax Functions > Encryption

Turn on encrypted transmission.
1 Display the screen.

Sub Address

TX Start Speed

Detail Settings

33600bps
ECM

1234567890
Space

Backspace

Next Dest.

Cancel

On
1/1
Encrypted Transmission
Key No.:01 Box No.:0001

GB0703_00

Pause

10:10

Cancel

GB0168_00

On Hook

System Menu/Counter.
FAX - Detail Settings

10:10

Ready to send.
FAX

2 Select [On] for encryption.
10:10

Ready to send.
Encrypted Transmission - Encryption

Encryption
Off

Off

On
1/1

GB0174_00

1/1

Cancel

10:10

Cancel

GB0175_00

Ready to send.
Detail Settings - Encrypted Transmission

3 Select the encryption key number.
Ready to send.
Detail Settings - Encrypted Transmission
Encryption

10:10

Ready to send.
Encrypted Transmission - Encryption Key No.

10:10

Key01

Encryption Key No.
Encryption Key: 01
1/1

1/1

Encryption Box

Cancel

GB0176_00

Off

GB0174_01

Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.

6-40

Using Convenient Fax Functions > Encryption
4 Select the encryption box.
Ready to send.
Detail Settings - Encrypted Transmission

Ready to send.
Encrypted Transmission - Encryption Box

10:10

Encryption

Off

Encryption Key No.
Encryption Key: 01
1/1

On
1/1

GB0174_01

Off

Ready to send.
Detail Settings - Encrypted Transmission

10:10

Cancel

GB0177_00

Encryption Box

Cancel

10:10

Ready to send.
Encrypted Transmission - Encryption Box No.

10:10

Encryption
On

Encryption Key No.
Encryption Key: 01
1/1

(0000 - 9999)

Encryption Box

3
OK

Cancel

5
GB0174_02

1111

Cancel

GB0178_00

On
Encryption Box No.

If you need to select an encryption box, set the box.
To enter the encryption box number, enter the box number (0000 to 9999) with the numeric
keys and press [OK].
5 Finish the encrypted transmission settings.
Ready to send.
Detail Settings - Encrypted Transmission

System Menu/Counter.
FAX - Detail Settings

10:10

Encryption

10:10

TX Start Speed
On

33600bps

Encryption Key No.

ECM
Encryption Key: 01

On
1/1

1/1

Encrypted Transmission
Key No.:01 Box No.:0001

On
1111

Cancel

GB0174_02

Encryption Box No.
Cancel

Press [OK].

Send Start
10:10

Ready to send.
FAX:1234567890

Pause

Sub Address

Detail Settings

Space

Backspace

1
Menu

Cancel

GB703_03

Press the Start key. The transmission will start.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.

6-41

2
GB0168_00

Encryption Box

Using Convenient Fax Functions > Encryption

Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.

Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission

1/2
Reception

GB0316_00

TX/RX Restriction
< Back

Turn on encrypted reception.
System Menu/Counter.
FAX - Reception

10:10

System Menu/Counter.
Reception - Encrypted Reception

Reception Mode

10:10

Off

Auto(Normal)
Remote SW Dial

3/3

On
1/1

Encrypted Reception

< Back

Use [

] or [

Cancel

GB0343_00

Off
GB0327_02

] to scroll up and down.
System Menu/Counter.

10:10

Encrypted Reception - Encryption Key No.
Key01

1/1

Cancel

< Back

GB0344_00

To turn on encrypted reception, select [On] and select the encryption key number.
Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
The machine receives the encrypted originals from the sender of the specified encryption key.

6-42

Using Convenient Fax Functions > Network FAX

Network FAX
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•

PC-prepared document can be sent and received by fax without being printed out.

•

An Address Book (in the machine/PC) can be used to specify a desired destination.

•

Addition of a cover page.

•

Transmission and printing can be done simultaneously.

•

E-mail reporting of the transmission result.

•

Sub address transmission is available.

•

Operation is as simple as printing.

Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same
operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.

Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory
forwarding function.
▼
The PC networked to this machine receives the data.

NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.

6-43

Using Convenient Fax Functions > Network FAX

Setup
The following preparation is needed before using Network FAX.

Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation
Guide.

Machine Registration
Using the memory transmission function, select the recipient PC or file format.
NOTE
Use the memory transmission function to forward the received fax to the PC or forward it as
an e-mail attachment. For details, refer to Memory Forwarding on page 6-2.
Installing Software on the PC
Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX.
For details, refer to Installing the Network Fax Driver on page 6-45.

Network FAX Driver Operation Guide
The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF
(Portable Document Format). The main contents include the following.

•

Installing Network FAX Driver

•

Performing Network FAX Sending

•

Specifying the Network FAX Transmission Settings

•

Specifying the Cover Letter Settings

Opening the Online Manual
Follow the steps below to refer to the online manual.

1 Insert the DVD supplied with the machine into the DVD drive. An explanation of the
licensing agreement is displayed. If you agree to the terms of the agreement, click Accept.
The main menu screen then appears.
2 Click Software Documentation and then Network FAX Driver. The online manual appears.
NOTE
Adobe Reader 8.0 or later needs to be installed to view the online manual.

6-44

Using Convenient Fax Functions > Network FAX

Installing the Network Fax Driver
The procedure for installing the Network Fax Driver is explained below. (The screens in
Windows 7 are shown.)
NOTE
For the detailed installation procedure, refer to Network FAX Driver Operation Guide.

Display the install screen.

2
1

Select Custom Mode.

Select the machine.

NOTE
If the machine is not turned on, it will not be found. If the machine is not found, make sure
the machine and your computer are connected via the network, make sure the machine is
turned on, and click [Refresh].
To install by [Custom Select], refer to Network FAX Driver Operation Guide.

6-45

Using Convenient Fax Functions > Network FAX

Select FAX Driver.

Remove the checkmark.

Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >].

Follow the instructions in the wizard to install the driver.

Basic Transmission

Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.

Select settings in the Print dialog box.
1 Select the product name of the machine to be used in the printer name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example. The
actual dialog box will vary depending on the application that you are using.

6-46

Using Convenient Fax Functions > Network FAX

3 Click [Properties] to open the Properties window.

Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].

2
The screen shown is for a Color MPF.
For detailed information on the settings on the tab, refer to Configuring the Driver Default
Settings on page 6-49.
2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings
dialog box will appear.

Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to Network FAX Driver Operation Guide.

6-47

Using Convenient Fax Functions > Network FAX

Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to Network FAX Driver Operation Guide.

Set the destination.
1 Use the keyboard to enter the destination fax number.

2 Click [Add to Destination List]. The destination information will appear in the address list. To
send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
For the procedures for using and registering destinations in the Address Book, refer to
Network FAX Driver Operation Guide.

Send

Click [Send]. Transmission will begin.

6-48

Using Convenient Fax Functions > Network FAX

Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission
conditions.

Display the screen.
1 From the start button, click [Control Panel], [Hardware and Sound], and [Devices and
Printers].
2 Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.

Select settings.

The screen shown is for a Color MPF.
The following settings can be specified.
Item

Description

Original Size

Select the size of the document being transmitted from the dropdown list.
Available settings: Letter, Legal, Statement, A4, A5, Folio and
B5(JIS)

Orientation

Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape

Resolution

Select the resolution of the document to be transmitted from the
drop-down list.
Available settings: Normal, Fine, Ultra fine

FAX TX Setting

Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
For detailed information on the settings, refer to Network FAX Driver
Operation Guide.

6-49

Using a Connected
Telephone

This chapter explains the following topics:
FAX/TEL Auto Switch Reception ....................................................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ............................................................................................... 7-4
DRD Reception (Available for inch versions only) ............................................................................................. 7-6
Manual Send ...................................................................................................................................................... 7-8
Manual Reception .............................................................................................................................................. 7-9
Remote Switch Function .................................................................................................................................. 7-10

7-1

Using a Connected Telephone > FAX/TEL Auto Switch Reception

FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not
respond.
Flow of reception
FAX

FAX

Telephone

When the other party has sent
originals with automatic send

When the other party has sent
originals with manual send

When the other party is calling
from a telephone

Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)

Makes ringing tone twice.
(Only the other party can hear the ringing tone.)

Receive originals from the other
party automatically (FAX
Automatic Reception)

Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)

When you lift the handset of the connected telephone set, you can
talk to the other party.

After the end of the
conversation, you can receive
the fax.

NOTE
At the end of the conversation, you can also manually receive the originals. (Refer to Manual
Reception on page 7-9.)
Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (FAX/TEL)].

7-2

Using a Connected Telephone > FAX/TEL Auto Switch Reception

The telephone rings.

The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number
of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
NOTE
You can change the number of times the ringing tone rings. (Refer to Reception on page 9-7.)

Answer the call.
When the call is from a telephone

1 The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can manually receive the originals. (Refer to Manual
Reception on page 7-9.)
When the call is from a fax
The machine starts receiving fax originals.

7-3

Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception

FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine. (Refer to Reception on page 9-7.)
Flow of reception
FAX

FAX

Telephone

When the other party has sent
originals with automatic send

When the other party has sent
originals with manual send

When the other party is calling
from a telephone

Receive fax originals from the
other party automatically (FAX
Automatic Reception).

The answering machine plays the message informing the other
party that the user is absent.

The answering machine records a message from the other party.

When the other party starts
sending originals, the machine
receives the originals being
sent.

Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (TAD)].

7-4

Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception

The telephone rings.

The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception. (Refer to Manual Reception on page 7-9.)

The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
When the call is from a fax
The machine starts receiving fax originals.

7-5

Using a Connected Telephone > DRD Reception (Available for inch versions only)

DRD Reception (Available for inch versions only)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX

Telephone

If the other party has dialed
your fax number...

If the other party has dialed
your telephone number...

Telephone company

The fax machine will ring using
the predetermined ring pattern
for a fax and fax reception will
start automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)

The fax machine will ring using
the predetermined ring pattern
for a telephone call.
Conversation is possible with
the other party if you answer
the telephone that is connected
to this fax machine.

Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (DRD)].

The telephone rings.

When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception. For details, refer to Manual Reception
on page 7-9.

7-6

Using a Connected Telephone > DRD Reception (Available for inch versions only)

Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.

7-7

Using a Connected Telephone > Manual Send

Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.

Place the originals.

Dial the destination.

Check if the telephone line has connected to the fax of the receiving
system.

Lift the handset, and dial the number of the receiving system.

If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.

Press [On Hook].

Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Check

Direct

Add Dest.

Recall

Address Book

Ext Address Book

One Touch Key

Functions

Press the Start key.

Transmission begins.

Replace the handset.
When sending starts, return the handset to its original position.

7-8

Favorites

GB0669_00

Using a Connected Telephone > Manual Reception

Manual Reception
Use this method when you want to receive originals after talking to the person at the sending system.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
to manual mode, refer to Reception Mode on page 9-8.

The telephone rings.

Lift the handset.

Check if the telephone line has connected to the fax of the sending
system.

When there is an incoming call, the telephone connected to the machine makes a ringing tone.

Lift the handset of the telephone.

If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you
can talk to that person.

Press [On Hook].
Ready to send.

10:10

FAX

Dest. :
On Hook

Chain

Direct
Recall

Address Book

Add Dest.

One Touch Key
Favorites

Functions

Ext Address Book

Check

GB0669_00

Press [Manual RX].
Ready to send.
On Hook

10:10

Manual RX

GB0694_00

0123456

Line Off

Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function. (Refer to Remote Switch Function on
page 7-10.)

Replace the handset.
When reception starts, return the handset to its original position.

7-9

Using a Connected Telephone > Remote Switch Function

Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signalsending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed. Refer to Reception on page 9-7.
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.

The connected telephone set makes a ringing tone.

Lift the handset of the telephone.
NOTE
You can change the number of times the ringing tone rings. (Refer to Reception on page 9-7.)

Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.

7-10

Checking
Transmission Results
and Registration
Status

This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 8-2
Checking FAX Job History ................................................................................................................................. 8-3
Displaying Job Log Screen ...................................................................................................................... 8-3
Printing Administrative Reports .......................................................................................................................... 8-4
Send Result Reports ................................................................................................................................ 8-4
Report for Job Canceled before Sending ................................................................................................ 8-5
FAX RX Result Reports ........................................................................................................................... 8-6
Activity Report .................................................................................................................................................... 8-7
Printing Activity Reports ........................................................................................................................... 8-7
Automatic Printout ................................................................................................................................... 8-8
Status Page ........................................................................................................................................................ 8-9
Reporting FAX Receipt Result by E-mail ......................................................................................................... 8-10
Confirmation Screen of Destinations ............................................................................................................... 8-12

8-1

Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and

Various Tools for Checking Transmission Results
and Registration Status
Check the fax transmission results and registration status using the following tools.
Tool

Display
Location

Contents to
Check

Timing of Check

Reference
Page

FAX job history check

Touch panel

History of latest 100 send and
receipt results stored

Any time

8-3

Send result report /
Receipt result report

Report printing

Latest send or receipt result

Automatic printout after every
sending or receiving operation
(No Print Output or Error Only
is also optionally available.)

8-4

Activity report

Report printing

Latest 50 send or receipt
results

Any time, and automatic
printout after every 50
sending/receiving

8-7

Status page

Report printing

Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.

Any time

8-9

Reporting of FAX receipt
result by Email

Fax receipt

Fax reception is reported by email.

8-10

8-2

Checking Transmission Results and Registration Status > Checking FAX Job History

Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed
regardless of the account ID.
For details of the job history check, refer to the machine’s Operation Guide.

Displaying Job Log Screen

Display the screen.

Status/Job Cancel.
Status

10:10

Print Job Log
Send Job Log
2/4
Store Job Log
Waiting
GB0052_01

Scanner
Pause All
Print Jobs

Use [

] or [

] to scroll up and down.

Press [Send Job Log] to check send result, [Print Job Log] to check receipt result, and [Store
Job Log] to check the results of file storage in Sub Address Boxes and Polling box.

Check
Status/Job Cancel.
Send Job Log
11

0014

0123456

Status/Job Cancel.
Job No:015

10:10

Result/Destination

Completed
Canceled

Job Type

Sending Job - FAX

1/3

0013

Broadcast : 2

Canceled

Job Name

doc00003120101112140233

0012

Broadcast : 2

Canceled

User Name

User A

End

Use [

] or [

GB0207_00

0015

10:10

GB0187_00

] to scroll up and down.

Press […] for the job in the list that you want to check. A screen showing details will appear.
Press [Close] to exit.

8-3

Checking Transmission Results and Registration Status > Printing Administrative Reports

Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.

Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.

Display the screen.

System Menu/Counter.
System Menu

System Menu/Counter.
Report

10:10

Report Print

Quick Setup Wizard

Language

10:10

Admin Report Settings
1/1

1/5
Result Report Setting

Report

GB0054_00

System Menu/Counter.
Report - Result Report Setting

< Back

System Menu/Counter.
Report - Send Result Report

10:10

E-mail/Folder

Send Result Report

10:10

Error Only

FAX
Error Only
1/1

1/1

Canceled before Sending

Job Finish Notice Setting

Off

GB0565_00

Attach Image

< Back

Configure the function.
System Menu/Counter.
Send Result Report - FAX

10:10

Off
On

System Menu/Counter.
FAX - Attach Image

10:10

Off
Partial Image

1/1

1/1
Full Image

1
Cancel

Next >

Cancel

< Back

GB0569_00

Error Only

GB0568_00

GB0566_00

RX Result Report

GB0560_00

Sending Log History

Counter

Press [Off] (not to print), [On] (to print), or [Error Only].
If you selected [On] or [Error Only], specify whether the transmitted image is to be attached by
selecting [Off] (do not print transmitted image), [Partial Image] (print part of the transmitted
image at full size), or [Full Image] (print the entire transmitted image at reduced size).

8-4

Checking Transmission Results and Registration Status > Printing Administrative Reports

With transmitted image

Without transmitted

Send Result Report

Send Result Report
Completed

Completed

Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.

Display the screen.

1
Use [ ] or [ ] to
scroll up and down.
System Menu/Counter.
System Menu

System Menu/Counter.
Report

10:10

Report Print

Quick Setup Wizard

Language

10:10

Admin Report Settings
1/1

1/5
Result Report Setting

Report

GB0054_00

System Menu/Counter.
Report - Result Report Setting

10:10

E-mail/Folder
Error Only

Error Only

1/1

1/1
Canceled before Sending

Attach Image

GB0565_00

Off

< Back

Configure the function.
System Menu/Counter.
Send Result Report - Canceled before Sending

10:10

Off
On

Cancel

Press [Off], [On].

8-5

GB0570_00

1/1

< Back

GB0566_00

FAX

Job Finish Notice Setting

< Back

System Menu/Counter.
Report - Send Result Report

Send Result Report
RX Result Report

GB0560_00

Sending Log History

Counter

Checking Transmission Results and Registration Status > Printing Administrative Reports

FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
(Refer to Reporting FAX Receipt Result by E-mail on page 8-10.)

Display the screen.

1
Use [ ] or [ ] to
scroll up and down.
System Menu/Counter.
System Menu

System Menu/Counter.
Report

10:10

Report Print

Quick Setup Wizard
Language

10:10

Admin Report Settings
1/1

1/5
Result Report Setting

Report

GB0054_00

System Menu/Counter.
Report - Result Report Setting
Send Result Report

GB0560_00

Sending Log History

Counter

< Back

System Menu/Counter.
Report - RX Result Report

10:10

FAX
Off
RX Result Report Type

RX Result Report
1/1

Report Print
1/1

Job Finish Notice Setting

< Back

Configure the function.
System Menu/Counter.
RX Result Report - FAX

10:10

Off
On
1/1
Error/SubAddress

Cancel

GB0572_00

Press [Off] (not to print), [On] (to print), or [Error/SubAddress].

FAX RX Result Report
Completed

8-6

< Back

GB0571_00

GB0565_00

Attach Image

Checking Transmission Results and Registration Status > Activity Report

Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.

Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.

Display the screen.

1
Use [ ] or [ ] to
scroll up and down.
Status/Job Cancel.
Status
Printer

10:10

Status/Job Cancel.
FAX

Running

FAX

10:10

Receiving...

Waiting
3/4

Toner Status

Pause All
Print Jobs

Print
10:10
Menu

Outgoing FAX Log
1/2
Incoming FAX Log

GB0210_00

Outgoing FAX Report
Close

10:10
Menu
Incoming FAX Report

GB0210_01

2/2

Use [

] or [

] to scroll up and down.

8-7

Line Off

End

GB0191_00

No Paper
GB0052_02

Paper Status

1/1

Checking Transmission Results and Registration Status > Activity Report
Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to
print the received fax report.

FAX TX Report

FAX RX Report

Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.

Display the screen.
System Menu/Counter.
System Menu

10:10

Quick Setup Wizard
Language

1/5
Report

System Menu/Counter.
Report
Report Print

GB0054_00

Counter

System Menu/Counter.
Report - Admin Report Settings

10:10

Outgoing FAX Report

Admin Report Settings

On
Incoming FAX Report
On
1/1

1/1
Result Report Setting

< Back

GB0562_00

GB0560_00

Sending Log History
< Back

Press [Outgoing FAX Report] or [Incoming FAX Report].

Configure the function.
System Menu/Counter.
Admin Report Settings - Outgoing FAX Report

System Menu/Counter.
Admin Report Settings - Incoming FAX Report

10:10

Off

Cancel

Press [Off] (not to print) or [On] (to print).

8-8

Cancel

GB0564_00

1/1

GB0563_00

Checking Transmission Results and Registration Status > Status Page

Status Page
A status page provides information on a number of user setups. FAX-related information includes the Local FAX
Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.

Display the screen.
System Menu/Counter.
System Menu

10:10

Quick Setup Wizard
Language

1/5
Report

GB0054_00

Counter
System Menu/Counter.
Report

10:10

Report Print
Admin Report Settings
1/1
Result Report Setting

< Back

Print
System Menu/Counter.
Report - Report Print

10:10

Status Page
Font List
1/3
Network Status
Service Status
GB0561_00

< Back

A status page is printed.

Status Page

8-9

GB0560_00

Sending Log History

Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail

Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.

NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error and
Forward Only]. For details, refer to FAX RX Result Reports on page 8-6.
Fax receipt results are reported by e-mail according to the settings of FAX RX Result
Report. If the FAX RX Result Report setting is [On], E-mail notification is provided for every
fax. If the setting is [Error and Forward Only], E-mail notification is only provided when an
error occurs or the received original is forwarded to other faxes and computers.

Display the screen.

System Menu/Counter.
System Menu

System Menu/Counter.
Report

10:10

Admin Report Settings
1/5

Report

1/1
Result Report Setting

GB0054_00

System Menu/Counter.
Report - Result Report Setting
Send Result Report

GB0560_00

Sending Log History

Counter

< Back

10:10

System Menu/Counter.
Report - RX Result Report

10:10

FAX

RX Result Report
1/1

Off
RX Result Report Type
Report Print
1/1

Job Finish Notice Setting
Attach Image

< Back

8-10

< Back

GB0571_00

Language

10:10

Report Print

Quick Setup Wizard

GB0565_00

Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail

Select the destination.
Select from the address book
System Menu/Counter.
RX Result Report - RX Result Report Type

10:10

System Menu/Counter.
RX Result Report Type - E-mail

10:10

Print Report
E-mail
1/1

1/1

System Menu/Counter.
Add

10:10

1/1

Address Entry

Next >

10:10

AAA

aaa@abc.com

BBB

bbb@abc.com

CCC

ccc@abc.com

1/1

DDD

GB0583_00

Cancel

< Back

System Menu/Counter.
Add - Address Book

Address Book
Ext. Address Book

Cancel

GB0574_00

ddd@abc.com
Menu

Cancel

< Back

GB0398_01

Cancel

GB0573_00

Enter the E-mail address
System Menu/Counter.
RX Result Report - RX Result Report Type

10:10

System Menu/Counter.
RX Result Report Type - E-mail

10:10

Print Report
E-mail
1/1

1/1

System Menu/Counter.
Add

Cancel

< Back

10:10

Address Book
Ext. Address Book

GB0574_00

Cancel

GB0573_00

3
1/1

Cancel

Next >

For details on character entry, refer to Character Entry Method on page 11-2.

8-11

GB0057_46

Address Entry
GB0583_00

Checking Transmission Results and Registration Status > Confirmation Screen of Destinations

Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to
confirm the destinations.

Check all destinations.
Check the destinations and press [Check].
Destinations Check
123

123

3333

44444

10:10

1/2

Cancel

GB0803_00

99999

Check

Press [] or [] to confirm every destination. Press [...] to display the detailed information on
the selected destination.
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot
press [Check] unless you have confirmed every destination.

Change a destination.
Delete a destination
Check the destinations and press [Check].
Destinations Check

10:10

123

123
3333

3333

44444

1/2

Cancel

GB0803_00

99999

Check

To delete the destination, select the destination you want to delete and press [Delete]. Press
[Yes] in the confirmation screen. The destination is deleted.
Add a destination
Check the destinations and press [Check].
Destinations Check
123

123

3333

44444

99999

10:10

1/2

Cancel

Check

GB0803_00

To add the destination, press [Cancel] and then return to the destination screen.

8-12

Checking Transmission Results and Registration Status > Confirmation Screen of Destinations

Press [Check].
Check the destinations and press [Check].
Destinations Check
123

123

3333

44444

10:10

99999

99999
Menu

Cancel

Check

GB0803_00

1/2

When you have finished checking all destinations, press [Check].

Press the Start key.

Start sending

8-13

Fax Settings

This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 9-2
Operation method ....................................................................................................................................
System Menu Settings .............................................................................................................................
Report ......................................................................................................................................................
Cassette/MP Tray Settings ......................................................................................................................
Common Settings ....................................................................................................................................
FAX ..........................................................................................................................................................
Adjustment/Maintenance .........................................................................................................................

9-2
9-3
9-4
9-5
9-6
9-6
9-9

Transmission Restriction .................................................................................................................................. 9-10
Registering Permit FAX No. .................................................................................................................... 9-11
Changing and Deleting Permit FAX No. ................................................................................................ 9-12
Registering Reject FAX No. ................................................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................................................. 9-15
Registering Permit ID No. ...................................................................................................................... 9-16
Changing and Deleting Permit ID No. .................................................................................................... 9-17
Setting Send Restriction ........................................................................................................................ 9-19
Setting Reception Restriction ................................................................................................................ 9-20
Unknown Number Reception ................................................................................................................. 9-21
Unusable Time ................................................................................................................................................. 9-22
Account Management ...................................................................................................................................... 9-24
Logging in when User Accounting has been Enabled ........................................................................... 9-25
Logging in when Job Accounting has been Enabled ............................................................................. 9-27

9-1

Fax Settings > Default fax settings

Default fax settings
This section explains the fax settings in the system menu.

Operation method
The system menu is operated as follows:

Display the screen.

NOTE
If user login administration is enabled, you can only change the settings by logging in with
administrator privileges. Refer to Adding a User in the machine's Operation Guide for the
default login user name and password.
10:10

Enter login user name and password.

Configure the function.
System Menu/Counter.
System Menu

10:10

System
Date/Timer
5/5
Adjustment/Maintenance

System Menu/Counter.
Date/Timer

GB0054_04

Displays available
functions.

Scrolls up and down
when the list of values
cannot be displayed in
its entirety on a single
screen.

10:10

Date/Time
10/10/2010 10:10
Date Format
DD/MM/YYYY
1/3
Time Zone
+09:00 Osaka, Sapporo, Tokyo

GB0610_00

Displays available
functions.

Auto Panel Reset
On

Return to the previous
screen.

< Back

System Menu/Counter.
Date/Timer - Time Zone

10:10

-12:00 International Date Line West

Selecting a value it to be
accepted.

-11:00 Samoa
1/24
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
Cancel

Returns to the original screen
without making any changes.

9-2

GB0614_00

GB0723_00

Keyboard

Accepts the settings and exits.

Fax Settings > Default fax settings
Refer to System Menu Settings on the following page and configure as needed.

System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the Operation Guide for the machine.
Item

Description

Reference
Page

Report

Print reports to check the machine settings and status. Default settings
for printing the result reports can also be configured.

9-4

Cassette/MP Tray Settings

Select paper size and media type for Cassette 1 to 3 and multi purpose
tray.

9-5

Common Settings

Configures overall machine operation.

9-6

Document Box

Configures settings related to the Sub Address Box and Polling Box. For
details on Sub Address Box, refer to Sub Address Box Function on page
6-13, and for details on Polling Box, refer to Polling Communication on
page 6-26.

—

FAX

Configures settings for fax functions.

9-6

Address Book/One Touch

Configures Address Book and One Touch Key settings. For details on
Address Book, refer to Registering Destinations in the Address Book on
page 2-2 and for details on One Touch Key, refer to Adding a
Destination on One Touch Key on page 2-12.

—

Date/Timer

Set the date and time for the location where you use the machine. For
details, refer to Setting Date and Time on page 1-11.
This feature sets a time period during which the machine will not print
received faxes. For details, refer to Unusable Time on page 9-22.

—

Adjustment/Maintenance

Adjust printing quality and conduct machine maintenance.

9-9

9-3

Fax Settings > Default fax settings

Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be
configured.

Report Print
Item
Status Page

Description
A status page provides information on a number of user setups. FAX-related information
includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as
necessary.
Refer to Status Page on page 8-9.

Sub Address Box List

You can print the Sub Address Box list in which the list of Box No.’s and Box names of the
registered Sub Address Boxes are described.
Refer to Printing from a Polling Box on page 6-33.

FAX List (Index)

You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.

FAX List (No.)

You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.

Outgoing FAX Report

The latest 50 sent fax data are printed as a report.

Incoming FAX Report

The latest 50 received fax data are printed as a report.

Admin Report Settings
Item
Outgoing FAX Report

Description
An activity report is printed out automatically after every 50 faxes sent.
Refer to Activity Report on page 8-7.

Incoming FAX Report

An activity report is printed out automatically after every 50 faxes received.
Refer to Activity Report on page 8-7.

Result Report Setting
Item
Send Result Report

Description
Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
Refer to Send Result Reports on page 8-4.

RX Result Report

When a fax is received, you can be notified by receipt result report or e-mail.
Refer to FAX RX Result Reports on page 8-6.

9-4

Fax Settings > Default fax settings

Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4 and multi purpose tray.

Cassette1 (to 4)
Item
Paper Size

Description
Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value
Metric: Select from A4, A5, A6*, B5 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
NOTE: [Paper Size] is only displayed when the size dial on the cassette is set to Other.

Media Type

Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value: Plain (105 g/m² or less), Rough, Labels**, Recycled, Preprinted***, Bond, Cardstock**,
Color, Prepunched***, Letterhead***, Envelope**, Thick (106 g/m² and more)****, Coated**,
High Quality or Custom 1-8.

*
**
***
****

Can only be used in the cassette1
Can only be used in the paper feeder (multi-purpose).
Cannot be used to print received faxes.
Can only be used on a Color MFP.

NOTE
Cassette 4 cannot be used on a Color MFP.

Multi Purpose Tray
Item
Paper Size

Description
Set the paper size for multi-purpose tray.
Value
Metric: Select from A4, A5, A6, B5, B6 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].

Media Type

Set the media type for multi-purpose tray.
Value: Plain (105 g/m² or less), Transparency*, Rough, Vellum (64 g/m² or less), Labels,
Recycled, Preprinted*, Bond, Cardstock, Color, Prepunched*, Letterhead*, Envelope, Thick
(106 g/m² and more), Coated**, High Quality, Custom 1-8

*
**

Cannot be used to print received faxes.
Can only be used on a Color MFP.

9-5

Fax Settings > Default fax settings

Common Settings
Configures overall machine operation.

Sound
Item
Buzzer

Description
Set options for buzzer sound during the machine operations.

Job Finish

Emit a sound when a print job is normally completed.
Value: Off, On, FAX Reception Only

FAX Speaker Volume

Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On
Hook key.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).

FAX Monitor Volume

Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the
On Hook key such as in memory transmission.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).

Function Defaults
Item
FAX TX Resolution

Description
Select the default scanning resolution.
Value: 400 × 400dpi Ultra Fine, 200 × 400dpi Super Fine, 200 × 200dpi Fine, 200 × 100dpi
Normal

FAX
Settings related to the fax function can be configured.

TX/RX Common
Item

Description

Encryption Key Registration

This is used to register an encryption key for encrypted communication.
Refer to Encryption on page 6-36.

FAX Remote Diagnosis

If a problem arises with this machine and you contact our service representative, this feature
enables our Service Center computer to access the machine over the phone and check the
machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service
representative and register a Predetermined ID on the machine. For more information,
contact your Service Representative or Authorized Service Center.
Value: On, Off

Remote Diagnostics ID

If you have turned on Remote Diagnostics, enter the predetermined ID.
Value: 0000 - 9999

9-6

Fax Settings > Default fax settings

Transmission
Item

Description

Local FAX Name

Register the local FAX name printed on in the transmit terminal identification.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.

Local FAX ID

Register the local FAX ID.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
NOTE: The Local FAX ID is used for transmission limit purposes. Refer to Transmission
Restriction on page 9-10.

Local FAX Number

Register the local FAX number printed on in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.

Print Position

The transmit terminal identification (TTI) is the information about the machine (transmit
terminal) to be printed out on the fax on the receiving system.
The information includes transmission date and time, the number of transmission pages, and
the fax number. This machine enables the user to select if the TTI is printed out on the fax on
the receiving system. Regarding the location of the information to be printed, you can select
inside or outside of the page image being sent.
Value: Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI).
However, when job accounting has been enabled, and you send originals after entering an
Account ID, the Account Name is printed.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.

Dialing Mode (Inch version
only)

Select the telephone line according to the type you are contracted with. Please note that
selecting a wrong telephone line will prevent you from sending fax.
Value: Tone (DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.

Retry Times

The number of retry times can be changed automatically.
Value: 0 - 14
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.

Reception
Item
Media Type

Description
Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,
Envelope, Thick, Coated*, High Quality, Custom 1-8
Refer to Media Type for Print Output on page 5-9.
* Can only be used on a Color MFP.

Reception Date/Time

Reception Date/Time function adds the reception date/time, sender information and number of
pages on the top of each page when the message is printed out. It is useful for confirming the
time of reception if the fax is from a different time zone.
Value: On, Off
For details, refer to Media Type for Print Output on page 5-9.

Duplex Printing

When received multiple pages of data are the same width, they can be printed out on both
sides of paper having the same width as the data.
Value: On, Off
For details, refer to Duplex Print Output on page 5-10.

9-7

Fax Settings > Default fax settings

Item

Description

2 in 1 Print

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the
original at a time on one Letter or A4 size sheet of paper.
Value: On, Off
For details, refer to 2 in 1 Print on page 5-11.

Batch Print

When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value: On, Off
For details, refer to Batch Print on page 5-11.

Rings (Normal)

If the reception method is fax automatic reception, the number of rings until the machine
answers a call can be changed as needed.
Value: 1 - 15

Rings (Answering Machine)

If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings
until the machine answers a call can be changed as needed.
Value: 1 - 15

Rings (FAX/TEL)

If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the
machine answers a call can be changed as needed.
Value: 0 - 15
For Rings (FAX/TEL), this change is possible with some countries.

Reception Mode

Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long), Pattern
4 (Short-Long-Short)
DRD reception mode is available for some countries.
For details, refer to DRD Reception (Available for inch versions only) on page 7-6.

Remote SW Dial

To start fax reception by operation from the connected telephone set, use the following
operation.
Value: 00 - 99
For details, refer to Remote Switch Function on page 7-10.

Encrypted Reception

Turns on reception by encrypted communication.
Value: On, Off
If turned on, select the encryption key.
For details, refer to Encryption on page 6-36.

TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
For details, refer to Transmission Restriction on page 9-10.

Forward Settings
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of
copies.
For details, refer to Memory Forwarding on page 6-2.

9-8

Fax Settings > Default fax settings

Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.

Service Setting
Item
FAX Call Settings (Europe
only)

Description
When using this machine in environment in which PBX for connection to multiple phones for
business use is installed, perform the following PBX setting.

Exchange Selection

If the machine is connected to a PBX, set [PBX].
Value: PBX, PSTN

Dial No. to PSTN

Set a number to access an outside line. For the number, contact the PBX administrator.
Value: 0-9, 00-99

9-9

Fax Settings > Transmission Restriction

Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in Unknown Number Reception on page 9-21.)
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites
Send
Restrictions

Reception
Restrictions

•

Register Permitted FAX numbers
or Permitted ID numbers.* (Refer
to Registering Permit FAX No. on
page 9-11 or Registering Permit
ID No. on page 9-16.)

•

Send restriction settings are
specified in [Permit List +
Address Book] in Send
Restrictions. (Refer to Setting
Send Restriction on page 9-19.)

•

Register Permitted FAX numbers
or Permitted ID numbers.**
(Refer to Registering Permit FAX
No. on page 9-11 or Registering
Permit ID No. on page 9-16.)

•

*
**

Reception restriction settings are
specified in [Permit List +
Address Book] in Reception
Restrictions. (Refer to Setting
Reception Restriction on page 920.)

Communication Establishing
Requirements
•

The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.

•

The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.

•

When the number was dialed
using the Address Book or One
touch keys, the last 4 digits of the
dialed number match the last 4
digits of the recipient’s Local FAX
Number. (Excludes manual
transmissions.)

•

The sender’s Local FAX Number
matches a Permitted FAX No.
registered on the machine.

•

The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.

•

A fax number that matches the
last 4 digits of the sender’s Local
FAX Number is registered in the
Address Book on this machine.

If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is
not rejected.
If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is
not rejected.

9-10

Fax Settings > Transmission Restriction

Prerequisites
Reception
Rejection

Reception Rejection
Requirements

•

Reception restriction settings are
specified in [Reject List] in
Reception Restrictions. (Refer to
Setting Reception Restriction on
page 9-20.)

•

The sender’s Local FAX Number
is not registered.

•

The sender’s Local Fax Number
matches a Reject FAX No.
registered on the machine.

If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local
FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not registered.

Registering Permit FAX No.
NOTE
Up to 25 Permit FAX numbers can be registered.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception

TX/RX Restriction
< Back

9-11

GB0316_00

Fax Settings > Transmission Restriction

Add a permit fax number.
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit No. List

TX Restriction
RX Restriction

6764

Off

10:10

Off
1/2

1/1

Permit No. List

< Back

End

System Menu/Counter.
Add - FAX Number

GB0348_00

GB0345_00

Permit ID List

10:10

676483
Pause

Space

Backspace

Cancel

GB0351_00

4
OK

Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.

To register another permit fax number, repeat step 2.

Changing and Deleting Permit FAX No.
Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception

TX/RX Restriction
< Back

9-12

GB0316_00

Fax Settings > Transmission Restriction

Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit No. List

TX Restriction
RX Restriction

10:10

6764

Off

Off
1/2

Permit No. List

1/1

< Back

GB0348_00

GB0345_00

Permit ID List

End

System Menu/Counter.

10:10

TEL Number:001

6764831
Pause

Space

Backspace

Cancel

GB0349_00

4
OK

5
Press […] for Permit FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Permit FAX No. on page 9-11.
Deleting
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit No. List

TX Restriction
RX Restriction

Off

10:10

6764

Off
1/2

1/1

Permit No. List

< Back

End

4
Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon).

9-13

GB0348_00

Permit ID List
GB0345_00

Fax Settings > Transmission Restriction

Registering Reject FAX No.
NOTE
Up to 25 Reject FAX numbers can be registered.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception
TX/RX Restriction
GB0316_00

< Back

Add a Reject FAX No.
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Reject No. List

Reject No. List

6543

Reject
2/2

< Back

] or [

1/1

GB0345_01

Unknown Number Reception

Use [

10:10

GB0356_80

End

] to scroll up and down.
System Menu/Counter.
Add - FAX Number

10:10

6543
Pause

Space

Backspace

Cancel

GB0359_00

4
Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.

To register another Reject FAX No, repeat step 2.

9-14

Fax Settings > Transmission Restriction

Changing and Deleting Reject FAX No.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception
TX/RX Restriction
GB0316_00

< Back

Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Reject No. List

Reject No. List

] or [

Reject
2/2

1/1

GB0356_80

1
< Back

Use [

10:10

6543

Unknown Number Reception

GB0345_01

End

] to scroll up and down.
10:10

System Menu/Counter.
FAX:1234567890

1234
Pause

Space

Backspace

4
Cancel

GB0357_80

5
Press […] for Reject FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-14.

9-15

Fax Settings > Transmission Restriction
Deleting
System Menu/Counter.
FAX - TX/RX Restriction

10:10

Reject No. List

] or [

Reject
2/2

1/1

GB0356_80

< Back

Use [

10:10

6543

GB0345_01

Unknown Number Reception

System Menu/Counter.
TX/RX Restriction - Reject No. List

End

] to scroll up and down.

4
Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon).

Registering Permit ID No.
NOTE
Up to 10 Permit ID numbers can be registered.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception

TX/RX Restriction
< Back

9-16

GB0316_00

Fax Settings > Transmission Restriction

Add a Permit ID No.
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit ID List

TX Restriction

10:10

1111

Off
RX Restriction
Off
Permit No. List

1/2

1/1

< Back

GB0352_00

GB0345_00

Permit ID List

End

10:10

System Menu/Counter.
Add - FAX ID
(0000 - 9999)

3
Cancel

GB0355_00

4
OK

Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].

To register another Permit ID No, repeat step 2.

Changing and Deleting Permit ID No.
Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box

3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception

TX/RX Restriction
< Back

9-17

GB0316_00

Fax Settings > Transmission Restriction

Change/Delete.
Changing
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit ID List

TX Restriction

10:10

1111

Off

RX Restriction
Off
Permit No. List

1/2

1/1

< Back

GB0352_00

GB0345_00

Permit ID List

End

System Menu/Counter.
ID:111

10:10

(0000 - 9999)

3
Cancel

GB0353_00

4
OK

5
Press […] for Permit ID No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Permit ID No. on page 9-16.
Deleting
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - Permit ID List

TX Restriction
Off

10:10

1111

RX Restriction
Off
Permit No. List

1/2

1/1

< Back

4
Select Permit ID No. you want to delete, and press (Delete) (the trash can icon).

9-18

End

GB0352_00

Permit ID List
GB0345_00

Fax Settings > Transmission Restriction

Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
GB0054_02

FAX
Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception
TX/RX Restriction
GB0316_00

< Back

Configure the function.
System Menu/Counter.
FAX - TX/RX Restriction

10:10

System Menu/Counter.
TX/RX Restriction - TX Restriction

TX Restriction

Off
Permit No. List

10:10

Off

Off
RX Restriction

Permit List + Addr Book

1/2

1/1

< Back

Cancel

GB0346_00

Permit ID List
GB0345_00

To not use the sending restriction, press [Off]. To restrict the other parties to which you send
originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones
registered in the Address Book, press [Permit List + Address Book].

9-19

Fax Settings > Transmission Restriction

Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in Unknown Number Reception on page 9-21.) To change the reception restriction, follow the steps
below.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception
TX/RX Restriction
GB0316_00

< Back

Configure the function.
System Menu/Counter.
FAX - TX/RX Restriction

System Menu/Counter.
TX/RX Restriction - RX Restriction

10:10

TX Restriction

Off
Permit No. List

1/2

10:10

Off

Off
RX Restriction

Permit List + Addr Book
1/1
Reject List

< Back

Cancel

GB0347_00

Permit ID List
GB0345_00

To not use the reception restriction, press [Off]. To restrict the other parties from which you
receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as
the ones registered in the Address Book, press [Permit List + Address Book]. To block
incoming faxes from senders registered in Reject FAX No., press [Reject List].

9-20

Fax Settings > Transmission Restriction

Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To
change the reception restriction for the unknown fax number, follow the steps below.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

Send
Document Box
3/5
FAX

GB0054_02

Favorites/Application
System Menu/Counter.
FAX

10:10

TX/RX Common
Transmission
1/2
Reception
TX/RX Restriction
GB0316_00

< Back

Configure the function.
System Menu/Counter.
TX/RX Restri... - Unknown Number Reception

10:10

Reject No. List
Unknown Number Reception
Reject

10:10

Reject
Permit
1/1

2/2

< Back

Use [

] or [

Cancel

GB0360_00

System Menu/Counter.
FAX - TX/RX Restriction

GB0345_01

] to scroll up and down.

To receive faxes from the unknown number, press [Permit]. To reject faxes from the unknown
number, press [Reject].

9-21

Fax Settings > Unusable Time

Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to FAX printing, all other operations are all
prohibited during the unusable time period, including printing of copy jobs, printer
jobs and received e-mails, printing and sending from USB Memory and Network FAX
transmission.
NOTE
The user authentication screen appears. Enter your login user name and password, and
press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login
user name and password.

Display the screen.
Use [

] or [

] to scroll up and down.

System Menu/Counter.
System Menu

10:10

System

Date/Timer
5/5
GB0054_04

Adjustment/Maintenance

System Menu/Counter.
Date/Timer

10:10

Error Clear Timer
120sec.

Unusable Time
Off
3/3

< Back

9-22

GB0610_03

Fax Settings > Unusable Time

Configure the function.
Set the unusable time
System Menu/Counter.
Date/Timer - Unusable Time

10:10

System Menu/Counter.
Unusable Time - Settings

Off

10:10

Unusable Time
00:00 - 00:00
Unlock code

0000

1/1

Cancel

10:10

(00 - 23)

(00 - 59)

Next >

10:10

(00 - 23)

(00 - 59)
:

GB0626_00

System Menu/Counter.
Settings - Unusable Time (End Time)

Cancel

< Back

Cancel

< Back

GB0627_00

System Menu/Counter.
Settings - Unusable Time (Start Time)

GB0624_00

Cancel

GB0625_00

1/1

Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK].
NOTE
If the same time is set as the start time and end time, you cannot use all day.

Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
System Menu/Counter.
Date/Timer - Unusable Time

System Menu/Counter.
Unusable Time - Settings

10:10

Unusable Time
00:00 - 00:00
Unlock code

0000

1/1

Cancel

< Back

System Menu/Counter.
Settings - Unlock code

GB0625_00

Cancel

1/1

10:10

(0000 - 9999)

Cancel

Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK].
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and press
[Login].

9-23

GB0628_00

Off

10:10

GB0624_00

Fax Settings > Account Management

Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In
job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making
communication reservation after entering Account ID. For each management method, refer to the machine’s Operation
Guide.
Description of User Accounting
Item

Description

Registration of User

Enable/Disable User
accounting

Enable User accounting.

NOTE
For details, refer to the machine’s Operation Guide.
Description of Job Accounting
Item

Description

Registration of Account

Enable/Disable job
accounting

Enable job accounting.

FAX send restriction

Restricts the number of fax sheets that can be sent. You can prohibit the
use of this sending function or cancel the sending restriction.

Counting of the number of
used sheets

You can reset the counting, referring to the number of fax sheets to be
sent and the time required for sending fax by all the accounts or by
account.

Print of Accounting
Report

You can print the printed and sent page numbers that have been counted
by all the accounts.

NOTE
For details, refer to the machine’s Operation Guide.
Communication modes subject to job accounting
•

Normal transmission

•

Delayed transmission

•

Broadcast transmission

•

Sub address transmission

•

Encrypted transmission

•

Manual send when dialed from this machine to the receiving system

•

Polling reception

•

Network FAX transmission

Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
•

Normal transmission

•

Delayed transmission

9-24

Fax Settings > Account Management
•

Broadcast transmission

•

Sub address transmission

•

Output from Sub address Box

•

Encrypted transmission

•

Manual send when dialed from this machine to the receiving system

•

Polling transmission

•

Network FAX transmission

When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when job accounting has been enabled, and you send originals after entering an Account ID,
the Account Name is printed.

Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.

Normal login

Enter the login user name.
10:10

Enter login user name and password.

Keyboard

GB0057_00

GB0723_00

Keyboard

If this screen is displayed during operations, press [Keyboard] to enter the login user name.
Refer to Character Entry Method on page 11-2 for details on entering characters.

Enter the login password.

Press [Password] to enter the login password.

9-25

GB0057_01

GB0057_00

Fax Settings > Account Management

10:10

2600

GB0723_01

Keyboard

****

NOTE
If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.

Simple Login
Select the user to login.
01

None

10:10
B

None

None
1/3

None

None
GB0023_00

If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Refer to Simple Login on the machine’s Operation Guide.

NOTE
When the operation is completed, press the Logout key.

9-26

Fax Settings > Account Management

Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.

Enter the account ID.
Enter the account ID.

10:10

Check
Counter

GB0725_00

Enter the account ID.

If this screen is displayed during operations, enter the account ID.
NOTE
If you entered a wrong character, press the Clear key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound and
login will fail. Enter the correct account ID.
By pressing [Check Counter], you can refer to the number of pages printed and the number
of pages scanned.

10:10

Enter the account ID.

********

Check
Counter

GB0725_01

NOTE
When the operation is completed, press the Logout key.

9-27

Troubleshooting

This chapter explains the following topics:
Indicators During Sending/Receiving Operation .............................................................................................. 10-2
Responding to an Attention Indicator Flashes ................................................................................................. 10-2
Precautions When Turning Power OFF ........................................................................................................... 10-3
Error Messages ................................................................................................................................................ 10-4
Error Code List ................................................................................................................................................. 10-5
Troubleshooting ............................................................................................................................................... 10-7

10-1

Troubleshooting > Indicators During Sending/Receiving Operation

Indicators During Sending/Receiving Operation
The Processing and Memory indicators show the fax transmission status.
•

The processing indicator blinks during fax transmission and reception.

•

The Memory indicator blinks when source data is being stored in memory for memory transmission.

•

The Memory indicator is lit when there is source data stored in the memory for delayed transmission.

•

Responding to an Attention Indicator Flashes
If an attention indicator flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on
the touch panel when [Status/Job Cancel] is pressed or the attention indicator flashes for 1.5 seconds, check the
following.
Symptom
Cannot send fax.

Checkpoints

Corrective Actions

Reference
Page

Is the modular cord connected
correctly?

Connect the modular cord correctly.

—

Is Permitted FAX No. or
Permitted ID No. registered
correctly?

Check Permitted FAX No. and Permitted
ID No.

9-10

Has a communication error
occurred?

Check error codes in the TX/RX Result
Report and Activity Report. If the error
code starts with "U" or "E", perform the
corresponding procedure.

10-5

Is the destination FAX line busy?

Send again.

—

Does the destination FAX
machine respond?

Send again.

—

Is there an error other than
above?

Contact your Service Representative.

—

10-2

Troubleshooting > Precautions When Turning Power OFF

Precautions When Turning Power OFF
To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically
receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Processing
indicator and the Memory indicator are off before turning off the main power switch.
Color MFP

Check that the indicators are off.

Black & White MFP

Check that the indicators are

NOTE
When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.

10-3

Troubleshooting > Error Messages

Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and
correct the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to Error Code List on page 10-5 for a description. To print the sent/
receipt result report, refer to Send Result Reports on page 8-4 and FAX RX Result Reports on page 8-6.
You may also check error codes using the activity report. (Refer to Activity Report on page 8-7.)
Message

Checkpoint

Corrective Action

Reference
Page

Machine failure.

―

Turn the main power switch off and on, or
unplug the power cord and plug it in
again. If the message still appears, note
the error code. Turn the main power
switch off and unplug the power cord. Call
your service representative.

―

Box limit exceeded.

―

• Sub Address Box capacity is used up
with document data. Press [End]. The
job is canceled. Try to perform the job
again after printing or deleting the data
in the Sub Address Box.

6-13

• The polling box is full. Press [End]. The
job will be canceled. Delete documents
from the polling box and then repeat
the operation.
Job Accounting restriction
exceeded.

―

The number of paper used has exceeded
the limit preset by Job Accounting.
No further operation is possible. Press
[End]. The job is canceled.
Try to perform the job again after resetting
the limit for paper use.

Refer to the
machine’s
Operation
Guide.

The phone receiver is off the
hook.

Is the phone (commercially
available) connected to the
machine off the hook?

Hang up the handset.

―

Scheduled sending jobs
exceeded.

―

The number of jobs has exceeded the
limit set for delayed transmission. Press
[End]. The job is canceled.
Wait until the delayed transmission is
executed, or cancel the delayed
transmission and then perform the job
again.

4-16

Add the following paper in
cassette 1 (~4).

Is the indicated cassette out of
paper?

Add paper. If the reception paper type is
specified, the necessary paper type is
also displayed.
To use another paper source, press
[Paper Selection]. To print using the
selected paper, press [Continue].

―

Is the type of printing paper
specified?

The cassette for the specified paper type
is not available. Select other paper source
and press [Continue].

―

Is the cassette securely loaded?

Remove the cassette and reload it
completely.

―

10-4

Troubleshooting > Error Code List

Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code

Possible Cause/Action

Busy

Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.

CANCELED

Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.

U00300

Paper depletion occurred at the recipient machine. Check with the recipient.

U00430 - U00462

Reception was canceled because of mismatching of communication features with the sender machine
although the line connection was established.

U00601 - U00690

Communication was stopped due to the machine failure. Send or receive again.

U00700

Communication was stopped due to failure on the part of the sender or recipient machine.

U00800 - U00811

Page(s) not sent correctly. Send again.

U00900 - U00910

Page(s) not received correctly. Ask the sender to resend.

U01000 - U01097

Communication error occurred during transmission. Send again.

U01100 - U01196

Communication error occurred during reception. Ask the sender to resend.

U01400

Failed to establish communication with the sender or recipient machine because dialing registered for
a push line system was used in a pulse line system.

U01500

Communication error occurred during high-speed transmission. Send again.

U01600

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.

U01700 - U01720

Communication error occurred during high-speed transmission. Send again.

U01721

Communication error occurred during high-speed transmission. Designated transmission speed may
not be available for the recipient machine.
Reduce the transmission start speed and send again.

U01800 - U01820

Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.

U01821

Communication error occurred during reception of high-speed transmission. Designated transmission
speed may not be available for this machine. Ask the sender to reduce the transmission speed and
send again.

U03000

During polling reception, a fax could not be received because no originals were set in the other party’s
fax machine. Check with the other party.

U03200

Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box contained no data. Check with the other party.

U03300

An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during polling reception. Communication was interrupted because the password was
incorrect.
2 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.

10-5

Troubleshooting > Error Code List

Error Code

Possible Cause/Action

U03400

Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.

U03500

Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.

U03600

The other party’s machine is an our brand model and sub address bulletin board reception was
interrupted because the specified sub address password was incorrect. Check with the other party.

U03700

Sub address bulletin board reception was attempted but the other party’s machine either does not
have a sub address bulletin board communication function or there were no originals in any of the
originals transfer boxes (sub address boxes).

U04000

Specified sub address box is not registered in our brand recipient machine, or the sub address does
not match.

U04100

Recipient machine is not equipped with a sub address box function, or the sub address does not
match.

U04200

Encrypted transmission was canceled because the specified box is not registered.

U04300

Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted
communication function.

U04400

Encrypted transmission was canceled because the encryption key does not match.

U04500

Encrypted reception was canceled because the encryption key does not match.

U05100

Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.

U05200

Reception was canceled because communication requirements are not met due to the reception
restriction set on this machine.

U05300

Reception was rejected by the recipient because communication requirements are not met due to the
reception restriction set on the recipient machine. Check with the recipient.

U14000

Reception to the Sub Address Box was stopped because there is no more free space in the memory of
this machine. Create free space by outputting the data stored in the memory, or cancel the reception to
the Sub Address Box.

U14100

Transmission to the Sub Address Box or sub address box on our brand recipient machine was
stopped because there is no more free space in the memory of the recipient machine. Check with the
recipient.

U19000

Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.

U19100

Transmission was stopped because there is no more free space in the memory of the recipient
machine. Check with the recipient.

U19300

Transmission was stopped due to a data error occurring during transmission. Send again.

10-6

Troubleshooting > Troubleshooting

Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom
Cannot send document.

Checkpoint

Corrective Action

Reference
Page

Is the modular cord connected
correctly?

Connect the modular cord correctly.

―

Is Send error displayed?

Remedy the cause of error and send
again.

10-5

Is TX (transmission) restriction
activated?

Cancel the TX restriction.

9-10

Cannot perform broadcast
transmission.

Is free space available in the
memory?

Send after the memory has free space, or
create free space in the memory.

―

Cannot perform encrypted
communication.

Are the registrations correct both
at sender and recipient?

Double-check the registrations both at
sender and recipient.

6-36

Cannot use the remote
switching function.

Is a pulse line used?

Some phones may transmit tone signals
using buttons. Refer to the operation
manual of your phone set.

―

Is the remote switching number
correct?

Check the registration. (Default: 55)

7-10

No print output after reception.

Is memory forwarding activated?

Check the forwarding destination.

6-2

Cannot receive document.

Is the modular cord connected
correctly?

Connect the modular cord correctly.

―

Is Communication error
displayed?

Remedy the cause of error and ask the
sender to retry.

10-5

Is RX (reception) restriction
activated?

Cancel the RX restriction.

9-10

Cannot perform memory
reception.

Is free space available in the
memory?

Receive after the memory has free space,
or create free space in the memory.

―

Cannot perform sub address
transmission.

Is the recipient fax machine
equipped with a sub address
transmission feature?

Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.

―

Is the entered sub address or
sub address password identical
to the sub address or sub
address password registered in
the recipient fax machine?

If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.

6-23

Is free space available in the
memory of the recipient fax
machine?

Check with the recipient.

―

Is memory forwarding set to
[On]?

Check the memory forwarding setting.

6-2

Cannot perform memory
forwarding.

10-7

Troubleshooting > Troubleshooting

Symptom
Cannot perform memory
forwarding using a sub
address.

Checkpoint

Corrective Action

Reference
Page

Is the recipient fax machine
equipped with a sub address
transmission feature?

Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.

―

Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?

If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.

6-2

Cannot output from a Sub
Address Box.

Is the box password been set?

Enter the correct box password.

6-13

Cannot use polling reception.

Is polling transmission being
used correctly on the sending
machine?

Check with the recipient.

―

Cannot use sub address
bulletin board communication.

Does the other party’s fax
machine have the same sort of
sub address bulletin board
communication function?

If the other party’s fax machine does not
have the same sort of sub address
bulletin board communication function, it
cannot receive faxes via a sub address
bulletin board. Check with the recipient.

―

Is the entered sub address or
sub address password correct?

If your entry is correct, check with the
recipient.

―

10-8

Appendix

This chapter explains the following topics:
Character Entry Method .................................................................................................................................... 11-2
Entry Screens ......................................................................................................................................... 11-2
Entering Characters ................................................................................................................................ 11-4
Specifications .................................................................................................................................................... 11-5
Menu Map ......................................................................................................................................................... 11-6
Received FAX Sizes and Paper Priority (Inch Model) ..................................................................................... 11-10
Received FAX Sizes and Paper Priority (Metric Model) .................................................................................. 11-11

11-1

Appendix > Character Entry Method

Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary,
change the layout. For information on how to change layouts, refer to the machine’s Operation Guide.
QWERTY layout is used here as an example. You may use another layout following the same steps.

Entry Screens
Lower-case Letter Entry Screen

1
2

8
9
GB0057_E01

10
No.

Display/Key

Description

Display

Displays entered characters.

Keyboard

Press the character to enter.

[ABC] / [Symbol]

Select the characters that are entered. To enter symbols or numbers,
select [Symbol].

[A/a] / [a/A]

Press to switch between upper case and lower case.

Cursor Key

Press to move the cursor on the display.

[Input] / [Limit] Display

Displays maximum number of characters and the number of
characters entered.

Delete Key

Press to delete a character to the left of the cursor.

Space Key

Press to insert a space.

Enter Key

Press to enter a line break.

[Cancel]

Press to cancel entered characters and return to the screen before
the entry was made.

[< Back]

Press to return to the previous screen.

[OK] / [Next >]

Press to save the entered characters and move to the next screen.

11-2

Appendix > Character Entry Method

Upper-case Letter Entry Screen

GB0057_E02

Number/Symbol Entry Screen

GB0057_E03

No.
13

Display/Key
[]/[]

Description
To enter a number or symbol not shown in the keyboard, press the
cursor key and scroll the screen to view other numbers or symbols to
enter.

11-3

Appendix > Character Entry Method

Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.

Enter 'List', (space).

1, 3

8
2

GB0057_E11

GB0057_E12

To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower
case letters, press [A/a].

Enter 'A-1'.

GB0057_E13

To enter numbers or symbols, press [ABC] to display [Symbol].

GB0057_E14

Press [Next>]. The entered characters are registered.

11-4

GB0057_E14

Appendix > Specifications

Specifications
NOTE
Specifications are subject to change without notice.
Item

Description

Compatibility

Super G3

Communication Line

Subscriber telephone line

Transmission Time

3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)

Transmission Speed

33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps

Coding Scheme

JBIG/MMR/MR/MH

Error Correction

ECM

Original Size

Max. width: 8-1/2"/216 mm, Max. length: 14"/356 mm

Automatic Document Feed

Max. 50 sheets (with document processor)

Scanner Resolution

Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)

Printing Resolution

600 × 600 dpi

Gradations

256 shades (Error diffusion)

One-Touch Key

100 keys

Multi-Station Transmission

Max. 100 destinations

Substitute Memory Reception

256 sheets or more (when using ITU-T A4 #1)

Image Memory Capacity

3.5 MB (standard) (For fax transmission and reception)

Report Output

Sent result report, FAX RX result report, Activity report, Status page

11-5

Appendix > Menu Map

Menu Map
One Touch Key (page 3-6)
Address Book (page 3-4)
Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)
Add Dest. (page 3-2)
Functions

Original Size (page 4-9)
Original Orientation (page 4-10)
Duplex (page 4-10)
FAX TX Resolution (page 4-11)
Density (page 4-12)
Original Image (page 4-12)
Continuous Scan (page 4-13)
File Name Entry (page 4-22)
Job Finish Notice (page 4-21)
FAX Delayed Transmission (page 4-16)
FAX Direct Transmission (page 4-14)
FAX Polling RX (page 6-26)
Add/Edit Shortcut (refer to the machine’s Operation
Guide)

Job Box (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Sub Address Box (page 6-13)
Polling Box (page 6-26)
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scheduled Job (page 4-18)
Print Job Log (page 8-3)
Send Job Log (page 8-3)
Store Job Log (page 8-3)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
FAX

Manual RX (page 5-7)
Outgoing FAX Log (page 8-7)
Incoming FAX Log (page 8-7)
Outgoing FAX Report (page 8-7)
Incoming FAX Report (page 8-7)

11-6

Appendix > Menu Map

Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)

Quick Setup Wizard

FAX Setup (page 1-8)
Paper Setup (refer to the machine’s Operation Guide)
Energy Saver Setup (refer to the machine’s Operation Guide)

Language (refer to the machine’s Operation Guide)
Report (page 9-4)

Report Print (page 9-4)

Status Page (page 8-9)
Font List (refer to the machine’s Operation Guide)
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Accounting Report (refer to the machine’s Operation Guide)
Sub Address Box List (page 6-22)
FAX List (Index) (page 2-11)
FAX List (No.) (page 2-11)
Outgoing FAX Report (page 9-4)
Incoming FAX Report (page 9-4)

Admin Report Settings
(page 8-7)

Outgoing FAX Report (page 8-7)

Result Report Setting

Send Result Report

Incoming FAX Report (page 8-7)
E-mail/Folder (refer to the machine’s Operation
Guide)
FAX (page 8-4)
Canceled before Sending (page 8-5)
RX Result Report

FAX (page 8-6)
RX Result Report Type (page 8-10)

Job Finish Notice Setting (refer to the machine’s Operation Guide)
Send Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Cassette/MP Tray
Settings (page 9-5)

Cassette 1 (to 4) (page 9-5)
Multi Purpose Tray (page 9-5)

11-7

Appendix > Menu Map

Common Settings

Default Screen (refer to the machine’s Operation Guide)
Sound (page 9-6)

Buzzer (refer to the machine’s Operation Guide)
FAX Speaker Volume (page 9-6)
FAX Monitor Volume (page 9-6)

Original Settings (refer to the machine’s Operation Guide)
Paper Settings (refer to the machine’s Operation Guide)
Function Defaults

FAX TX Resolution (page 9-6)

Preset Limit (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Keyboard Layout (refer to the machine’s Operation Guide)
USB Keyboard Type (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box

Sub Address Box (page 6-13)
Job Box (refer to the machine’s Operation Guide)
Polling Box (page 6-26)

FAX (page 9-6)

TX/RX Common (page
9-6)

Encryption Key Registration (page 6-36)

Transmission (page 97)

Local FAX Name (page 9-7)

FAX Remote Diagnosis (page 9-6)

Local FAX ID (page 9-7)
Local FAX Number (page 9-7)
Print Position (page 9-7)
Dialing Mode (Inch version only) (page 9-7)
Retry Times (page 9-7)

Reception (page 9-7)

Media Type (page 9-7)
Reception Date/Time (page 9-7)
Duplex Printing (page 9-7)
2 in 1 Print (page 9-7)
Batch Print (page 9-7)
Rings (Normal) (page 9-7)
Rings (Answering Machine) (page 9-7)
Rings (FAX/TEL) (page 9-7)
Reception Mode (page 9-7)
Remote SW Dial (page 9-7)
Encrypted Reception (page 6-36)

TX/RX Restriction (page 9-10)
Forward Settings (page 6-2)

11-8

Appendix > Menu Map

Favorites/Application (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Address Book/One
Touch

Address Book (page 2-2)
One Touch Key (page 2-12)
Address Book Defaults

Sort

Print List (page 2-11)
User Login/Job Accounting (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
System (refer to the machine’s Operation Guide)
Date/Timer

Date/Time (page 1-11)
Date Format (refer to the machine’s Operation Guide)
Time Zone (page 1-11)
Auto Panel Reset (refer to the machine’s Operation Guide)
Auto Error Clear (refer to the machine’s Operation Guide)
Panel Reset Timer (refer to the machine’s Operation Guide)
Sleep Timer (refer to the machine’s Operation Guide)
Error Clear Timer (refer to the machine’s Operation Guide)
Unusable Time (page 9-22)

Adjustment/
Maintenance

Service Settings

FAX Call Settings
(Europe only)

11-9

Exchange Selection (page 9-9)
Dial No. to PSTN (page 9-9)

Appendix > Received FAX Sizes and Paper Priority (Inch Model)

Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.

Same Size Override
Priority

Received FAX Size
LT

*
ST

Paper Size

LG
*,**

LT
*

LT
A4
*

Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
** Received Legal size document is reduced to match Letter size paper.
: indicates print output on two sheets.

NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
LG: Legal
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
page 5-9.)
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.

11-10

Appendix > Received FAX Sizes and Paper Priority (Metric Model)

Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.

Same Size Override
Priority

Received FAX Size
A4

*
A5

2
Paper Size

FL
*,**

A4
*
A4
A4

4
B5
*

Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
** Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.

NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
page 5-9.)
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.

11-11

Index

E
ECM Communication 2-4, 3-3
E-mail Notice
Job Finish Notice 4-21
Reporting FAX Receipt Result 8-10
Encrypted Communication 6-36
Encryption Communication
Changing and Deleting Registration Contents of
Encryption Key 6-38
Encryption Box No. 6-36
Encryption Key 6-36
Encryption Key No. 6-36
Registering an Encryption Key 6-36
Setting the Encrypted Reception 6-42
Using the Encrypted Transmission 6-39
Error Code List 10-5
Error Messages 10-4

Numerics
2 in 1 Print 5-11

A
Account Management 9-24
Address Book 2-2, 3-4
Adding a contact 2-2
Adding a Group 2-6
Change/Deletion 2-9
Printing Address List 2-11
Search 3-4
Select a Destination 3-4

B
Batch Print 5-11
Batch Transmission Function 4-16
Broadcast Transmission 3-8

F
FAX Automatic Reception 5-2, 9-8
FAX Job History 8-3
Job Log Screen 8-3

C
Cancel
Cancelling Delayed Transmission 4-18
Cancelling Direct Transmission 4-14
Cancelling Memory Transmission 4-6
Cancelling Polling Transmissions 6-29
Cancelling Transmission (Disconnection of
Communication) 4-7
Cannot perform sub address transmission 10-7
Cannot receive document 10-7
Cannot send document 10-7
Chain Dial 3-11
Character Entry Method 11-2
Checking Transmission Results and Registration Status
8-2
Confirmation Screen of Destinations 8-12

D
Date 1-11, 9-3
Default fax settings 9-2
Delayed Transmission 4-16
Immediate Transmission 4-18
Density 4-12
Direct Transmission 4-14
Cancel 4-14
Document Processor 1-3
DRD Reception 7-6
Duplex Print Output 5-10

I
Indicators 10-2
Interrupt Send 4-20

J
Job Accounting 9-24
Communication Form Subject to Job Accounting 924
Contents 9-24
Limit 9-24
Login 9-27

L
Local FAX ID 1-8, 9-7
Local FAX Name 1-8, 9-7
Local FAX Number 1-8, 9-7

M
Machine (Names) 1-2
Manual Reception 5-7, 7-9
Manual Send 4-15, 7-8
Media Type for Print Output 5-9
Memory Forwarding 6-2
COMMAND CENTER 6-12
Type of Forwarding Destination 6-2
Memory Reception 5-5
Memory Transmission 4-2
Cancel 4-6
Menu Map 11-6

Index-1

Network FAX 6-43
Basic Transmission 6-46
Configuring the Driver Default Settings 6-49
Flow of Receiving 6-43
Flow of Sending 6-43
Installing the Network Fax Driver 6-45
Online Manual 6-44
Setup 6-44
No Print Output 10-7

Received FAX Sizes and Paper Priority 11-10, 11-11
Receiving Mode 5-2, 9-8
Reception Date/Time 5-10
Redial 3-10
Changing Retry Times 9-7
Reject Fax No.
Change/Deletion 9-15
Registration 9-14
Remote Diagnostics 9-6
Remote Switch Function 7-10, 9-8
How to Register 9-8
How to Use 7-10
Report
Activity Report 8-7
FAX RX Result Reports 8-6
Report for Job Canceled before Sending 8-5
Send Result Reports 8-4
Sub Address Box List 6-22
Resolution 4-11
Rings
Answering Machine 9-8
FAX/TEL 9-8
Normal 9-8

O
One-touch Keys 2-12
Adding a Destination 2-12
Change/Delete 2-14
Select Destination 3-6
Operation Panel 1-4, 1-5
Original
2-sided 4-10
Continuous Scan 4-13
Original Orientation 4-10
Original Size Selection 4-9
Selection of Original Image 4-12

P
Part Names and Functions 1-2
PBX Setting 1-13
Permit Fax No.
Change/Deletion 9-12
Registration 9-11
Permit ID No.
Change/Deletion 9-17
Registration 9-16
Polling Communication 6-26
Checking 6-34
Deleting Originals in a Polling Box 6-35
Polling Reception 6-30
Polling Transmission 6-26
Printing from a Polling Box 6-33
Sub Address Bulletin Board Reception 6-30
Precautions When Turning Power OFF 10-3
Priority Override Send 4-5

Q
Quick Setup Wizard 1-8

S
Selection of Transmit Terminal Identification (TTI) 1-8,
9-7
Send Status 4-4
Specifications 11-5
Speed Dial key
Select Destination 3-7
Standby Transmission 4-19
Sub Address Box Function 6-13
Checking 6-19
Deleting Originals after Printing from a Sub Address
Box 6-21
Deleting Originals from a Sub Address Box 6-21
How to Change 6-16
How to Delete 6-16
How to Register 6-14
Printing Originals from Sub Address Box 6-18
Sub Address Box List 6-22
Sub Address Bulletin Board Reception 6-30
Sub Address Communication 6-13
Sub Address 6-13
Sub Address Password 6-13
Sub Address Transmission 6-23

Index-2

T
Telephone Line 1-8, 9-7
Time 1-11, 9-3
Touch Panel 1-6
Transmission Restriction 9-10
Communication Establishing Requirements 9-10
Permit FAX No. 9-11
Permit ID No. 9-16
Prerequisites 9-10
Reception Rejection Requirements 9-11
Reception Restriction Setting 9-20
Reject FAX No. 9-14
Send Restriction Setting 9-19
Unknown Number Reception 9-21
Troubleshooting 10-7
TX Start Speed 2-4, 3-3

U
Unusable Time 9-22
User Accounting 9-24
Contents 9-24
Login 9-25

V
Volume Adjustment
FAX Monitor Volume 1-8, 9-6
FAX Speaker Volume 1-8, 9-6

Index-3

First Edition 2011.05
2MDKMEN000

Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.6
Linearized                      : Yes
Author                          : KYOCERA
Create Date                     : 2011:04:04 10:12:22Z
Modify Date                     : 2011:05:16 08:31:06+02:00
Has XFA                         : No
XMP Toolkit                     : Adobe XMP Core 4.2.1-c043 52.372728, 2009/01/18-15:08:04
Producer                        : Acrobat Elements 9.0.0 (Windows)
Creator Tool                    : FrameMaker 9.0
Metadata Date                   : 2011:05:16 08:31:06+02:00
Document ID                     : uuid:0c55afc7-51f6-4905-ab10-fb9484cae220
Instance ID                     : uuid:fc3eebdd-e6d2-42eb-ae90-73c254e41be5
Format                          : application/pdf
Title                           : FS-C2626MFP_FS-3640MFP_FAX_OG_EN
Creator                         : KYOCERA
Page Layout                     : SinglePage
Page Mode                       : UseOutlines
Page Count                      : 212

EXIF Metadata provided by EXIF.tools

Kyocera FS 3640MFP C2626MFP_FS 3640MFP_FAX_OG_EN User Manual To The 44662804 Be62 4223 9749 6f89d79db3b3

Navigation menu

Versions of this User Manual:

Views

Navigation