Kyocera FS 3640MFP C2626MFP_FS 3640MFP_FAX_OG_EN User Manual To The 44662804 Be62 4223 9749 6f89d79db3b3

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FAX OPERATION GUIDE
FS-C2626MFP
FS-3640MFP
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The - symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
i
Contents
1 Before Using the Fax Machine ............................................. 1-1
Part Names and Functions ................................................................................................... 1-2
Machine ...................................................................................................................... 1-2
Operation Panel (Color MFP) ..................................................................................... 1-4
Operation Panel (Black & White MFP) ....................................................................... 1-5
Touch Panel ............................................................................................................... 1-6
Enter key and Quick No. Search key ......................................................................... 1-6
Quick Setup Wizard (Fax Setup) .......................................................................................... 1-8
Fax setup items .......................................................................................................... 1-8
Fax setup procedure .................................................................................................. 1-9
Setting Date and Time ........................................................................................................ 1-11
PBX Setting (Europe only) ................................................................................................. 1-13
2 Registering Destinations ..................................................... 2-1
Registering Destinations in the Address Book ..................................................................... 2-2
Adding a contact ........................................................................................................ 2-2
Adding a Group .......................................................................................................... 2-6
Editing and Deleting Address Book Entries ............................................................... 2-9
Printing Address List ................................................................................................ 2-11
Adding a Destination on One Touch Key ........................................................................... 2-12
Adding a Destination ................................................................................................ 2-12
Editing and Deleting One Touch Key ....................................................................... 2-14
3 Methods For Entering the Destination ................................. 3-1
Entering the destination fax number with the numeric keys ................................................. 3-2
Choosing from the Address Book ......................................................................................... 3-4
Choosing by One Touch Key ............................................................................................... 3-6
Using the Speed Dial key ..................................................................................................... 3-7
Broadcast Transmission ....................................................................................................... 3-8
Using redial ........................................................................................................................ 3-10
Using chain dial .................................................................................................................. 3-11
Using favorites .................................................................................................................... 3-13
4 Sending Faxes ...................................................................... 4-1
Basic transmission procedure .............................................................................................. 4-2
Checking the Send Status .......................................................................................... 4-4
Priority Override Send ................................................................................................ 4-5
Cancelling the Transmission ...................................................................................... 4-6
Fax transmission functions ................................................................................................... 4-8
Original scan settings ........................................................................................................... 4-9
Original Size Selection ............................................................................................... 4-9
Original Orientation .................................................................................................. 4-10
Duplex ...................................................................................................................... 4-10
Selecting the FAX Resolution .................................................................................. 4-11
Selecting the Density ............................................................................................... 4-12
Selection of Original Image ...................................................................................... 4-12
Continuous Scan ...................................................................................................... 4-13
Direct Transmission ............................................................................................................4-14
Cancelling Direct Transmission ................................................................................ 4-14
Manual Send ...................................................................................................................... 4-15
Delayed Transmission ........................................................................................................ 4-16
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-18
ii
Standby Transmission ........................................................................................................ 4-19
Interrupt Send ..................................................................................................................... 4-20
Job Finish Notice ................................................................................................................ 4-21
File Name ........................................................................................................................... 4-22
5 Receiving Faxes ................................................................... 5-1
Fax reception ........................................................................................................................ 5-2
Reception Method ...................................................................................................... 5-2
Checking and Changing the Reception Method ......................................................... 5-3
FAX Automatic Reception .................................................................................................... 5-4
Flow of reception ........................................................................................................ 5-4
Canceling reception (Disconnection of communication) ............................................ 5-6
Manual Reception ................................................................................................................ 5-7
Flow of reception ........................................................................................................ 5-7
Fax reception functions ........................................................................................................5-8
Fax reception settings .......................................................................................................... 5-9
Media Type for Print Output ....................................................................................... 5-9
Reception Date/Time ............................................................................................... 5-10
Duplex Print Output .................................................................................................. 5-10
2 in 1 Print ................................................................................................................ 5-11
Batch Print ................................................................................................................ 5-11
6 Using Convenient Fax Functions ......................................... 6-1
Memory Forwarding ............................................................................................................. 6-2
Type of Forwarding Destination ................................................................................. 6-2
Setting Forwarding ..................................................................................................... 6-2
Registering Forwarding Destination ........................................................................... 6-3
Changing and Deleting Registration Contents ........................................................... 6-4
Forwarding Time Setting ............................................................................................ 6-5
File Format Setting ..................................................................................................... 6-6
File Separation ........................................................................................................... 6-7
E-mail Subject Add. Info Setting ................................................................................ 6-8
FTP Encrypted TX Setting ......................................................................................... 6-9
Print Setting .............................................................................................................. 6-10
File Name Registration ............................................................................................. 6-10
Settings for Forwarding from COMMAND CENTER (Memory Forwarding) ............. 6-12
Sub Address Box Function ................................................................................................. 6-13
Sub Address Box ..................................................................................................... 6-13
Sub Address Communication ................................................................................... 6-13
Registering a Sub Address Box ............................................................................... 6-14
Changing/Deleting Sub Address Box ....................................................................... 6-16
Printing Originals from a Sub Address Box .............................................................. 6-18
Checking Details ...................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ....................................... 6-21
Deleting Originals from a Sub Address Box ............................................................. 6-21
Printing a Sub Address Box List ............................................................................... 6-22
Sub Address Transmission ...................................................................................... 6-23
Polling Communication ....................................................................................................... 6-26
Polling Transmission ................................................................................................ 6-26
Polling Reception ..................................................................................................... 6-30
Printing from a Polling Box ....................................................................................... 6-33
Checking Details ...................................................................................................... 6-34
Deleting Originals in a Polling Box ........................................................................... 6-35
Encryption .......................................................................................................................... 6-36
Registering an Encryption Key ................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key ............................ 6-38
Using the Encrypted Transmission .......................................................................... 6-39
Setting the Encrypted Reception .............................................................................. 6-42
iii
Network FAX ...................................................................................................................... 6-43
Flow of Network FAX Sending ................................................................................. 6-43
Flow of Network FAX Receiving ............................................................................... 6-43
Setup ........................................................................................................................ 6-44
Installing the Network Fax Driver ............................................................................. 6-45
Basic Transmission .................................................................................................. 6-46
Configuring the Driver Default Settings .................................................................... 6-49
7 Using a Connected Telephone ............................................. 7-1
FAX/TEL Auto Switch Reception .......................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ................................................................. 7-4
DRD Reception (Available for inch versions only) ................................................................ 7-6
Manual Send ........................................................................................................................ 7-8
Manual Reception ................................................................................................................ 7-9
Remote Switch Function .................................................................................................... 7-10
8 Checking Transmission Results and Registration Status .. 8-1
Various Tools for Checking Transmission Results and Registration Status ......................... 8-2
Checking FAX Job History ................................................................................................... 8-3
Displaying Job Log Screen ........................................................................................ 8-3
Printing Administrative Reports ............................................................................................ 8-4
Send Result Reports .................................................................................................. 8-4
Report for Job Canceled before Sending ................................................................... 8-5
FAX RX Result Reports ............................................................................................. 8-6
Activity Report ...................................................................................................................... 8-7
Printing Activity Reports ............................................................................................. 8-7
Automatic Printout ...................................................................................................... 8-8
Status Page .......................................................................................................................... 8-9
Reporting FAX Receipt Result by E-mail ........................................................................... 8-10
Confirmation Screen of Destinations .................................................................................. 8-12
9 Fax Settings ......................................................................... 9-1
Default fax settings ............................................................................................................... 9-2
Operation method ...................................................................................................... 9-2
System Menu Settings ............................................................................................... 9-3
Report ........................................................................................................................ 9-4
Cassette/MP Tray Settings ........................................................................................ 9-5
Common Settings ....................................................................................................... 9-6
FAX ............................................................................................................................9-6
Adjustment/Maintenance ............................................................................................ 9-9
Transmission Restriction .................................................................................................... 9-10
Registering Permit FAX No. ..................................................................................... 9-11
Changing and Deleting Permit FAX No. ................................................................... 9-12
Registering Reject FAX No. ..................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................... 9-15
Registering Permit ID No. ........................................................................................ 9-16
Changing and Deleting Permit ID No. ...................................................................... 9-17
Setting Send Restriction ........................................................................................... 9-19
Setting Reception Restriction ................................................................................... 9-20
Unknown Number Reception ................................................................................... 9-21
Unusable Time ................................................................................................................... 9-22
Account Management ........................................................................................................ 9-24
Logging in when User Accounting has been Enabled .............................................. 9-25
Logging in when Job Accounting has been Enabled ............................................... 9-27
iv
10 Troubleshooting ................................................................. 10-1
Indicators During Sending/Receiving Operation ................................................................ 10-2
Responding to an Attention Indicator Flashes .................................................................... 10-2
Precautions When Turning Power OFF ............................................................................. 10-3
Error Messages .................................................................................................................. 10-4
Error Code List ................................................................................................................... 10-5
Troubleshooting .................................................................................................................. 10-7
11 Appendix ............................................................................. 11-1
Character Entry Method ..................................................................................................... 11-2
Entry Screens ........................................................................................................... 11-2
Entering Characters ................................................................................................. 11-4
Specifications ..................................................................................................................... 11-5
Menu Map .......................................................................................................................... 11-6
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 11-10
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 11-11
Index ...............................................................................................................................Index-1
v
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Waste Toner Box Replacement
Cleaning
Solving Malfunctions
Responding to Error Messages
Clearing Paper Jams
vi
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
Trademark Information
• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the right side
of the equipment to install Assembly Board is a label that contains, among other information, a product identifier in
the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on
a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the
sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately
shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company
will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if
you believe it is necessary.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of the equipment. If this happens the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:
If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect
the equipment until the problem is resolved.
vii
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line
service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number of
the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900
number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure that it
will be transmitted, see Local FAX Name on page 1-8, Local FAX Number on page 1-8, Print Position (Transmit
Terminal Identification: TTI) on page 1-8 and Setting Date and Time on page 1-11.)
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
viii
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés
à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas
5."
Le IES (CANADA) pour ce produit est 0.4.
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
EN55024
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
EN55022 Class B
Limits for harmonic currents emissions for
equipment input current 16A per phase
EN61000-3-2
Limitation of voltage fluctuations and flicker in low-
voltage supply systems for equipment with rated
current 16A
EN61000-3-3
Safety of information technology equipment,
including electrical business equipment
EN60950-1
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
TBR 21
ix
Technical regulations for terminal equipment
This terminal equipment complies with:
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
• TBR21 • DE 08R00 National AN for D
• AN 01R00 AN for P • DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E
• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR
• AN 09R00 AN for D • GR 03R00 National AN for GR
• AN 10R00 AN for D • GR 04R00 National AN for GR
• AN 11R00 AN for P • NO 01R00 National AN for N
• AN 12R00 AN for E • NO 02R00 National AN for N
• AN 16R00 General Advisory Note • P 03R00 National AN for P
• DE 03R00 National AN for D • P 04R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
• DE 05R00 National AN for D
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
x
Introduction
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter Contents
1Before Using the Fax Machine Explains the part names and the quick setup wizard.
2Registering Destinations Explains the procedures for registering destinations in the
address book and one-touch keys.
3Methods For Entering the
Destination
Explains the procedures for entering destination fax
numbers.
4Sending Faxes Explains the general methods for sending faxes and
transmission functions.
5Receiving Faxes Explains the general methods for receiving faxes and
reception functions.
6Using Convenient Fax Functions Explains convenient fax functions such as storing received
faxes in boxes in the memory, forwarding received faxes,
and polling communication (a function that allows the
receiving party to call and initiate fax reception).
7Using a Connected Telephone Explains convenient functions that use an external
telephone.
8Checking Transmission Results
and Registration Status
Explains how to check the status of recently performed
transmission and reception operations in the touch panel.
Also explains how to print administrative reports showing
communication results, machine settings, and registered
information.
9Fax Settings Explains various settings for controlling fax usage, such as
restricting transmission destinations, blocking fax
reception, and setting prohibited use times.
10 Troubleshooting Explains what to do when errors are displayed or other
problems occur.
11 Appendix Explains how to enter characters, and lists the fax
specifications.
xi
Conventions in This Guide
The following conventions are used depending on the nature of the description.
In this guide, steps where touch panel keys are used are outlined in red.
E.g.) Select [One Touch Key].
Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:
E.g.) Select [Functions] and then [Original Size].
Convention Description Example
Bold Indicates the operation panel keys or a
computer screen.
Press the Start key.
[Regular] Indicates the touch panel keys. Press [OK].
Italic Indicates a message displayed on the touch
panel.
Ready to copy is
displayed.
Used to emphasize a key word, phrase or
references to additional information.
For more information
refer to Sleep and Auto
Sleep on page 2-9.
NOTE Indicates supplemental information or
operations for reference.
NOTE
IMPORTANT Indicates items that are required or
prohibited so as to avoid problems.
IMPORTANT
Caution Indicates what must be observed to prevent
injury or machine breakdown and how to
deal with it.
Caution
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
2
1
GB0669_00
GB0673_00
xii
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Originals Paper
Horizontal direction Vertical direction
1-1
1 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 1-2
Machine ................................................................................................................................................... 1-2
Operation Panel (Color MFP) .................................................................................................................. 1-4
Operation Panel (Black & White MFP) .................................................................................................... 1-5
Touch Panel ............................................................................................................................................. 1-6
Enter key and Quick No. Search key ....................................................................................................... 1-6
Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-8
Fax setup items ....................................................................................................................................... 1-8
Fax setup procedure ................................................................................................................................ 1-9
Setting Date and Time ...................................................................................................................................... 1-11
PBX Setting (Europe only) ............................................................................................................................... 1-13
1-2
Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
1 Operation panel Perform the fax operation with this panel.
2 Main power switch Set this switch to the ON (|) side when performing the fax or
copier operation. The touch panel lights to enable operation.
3 LINE connector (L1) Connect the modular cord for the telephone line to this
connector.
4 TEL connector (T1) When using a commercially available telephone set, connect
the modular cord to this connector.
IMPORTANT
You cannot automatically receive a fax when the main power switch is turned off. To
receive faxes with the power turned off, press the Power key on the operation panel.
1-3
Before Using the Fax Machine > Part Names and Functions
Document Processor
5 Top cover Open this cover when the original jammed in the Document
Processor.
6 Original width guides Adjust these guides according to the original width.
7 Original table Stack the sheet originals on this table.
8 Original eject table Read originals are ejected onto this table.
9 Opening handle Hold this handle when opening or closing the Document
Processor.
10 Top cover Open this cover when the original jammed in the Document
Processor.
11 Original width guides Adjust these guides according to the original width.
12 Original table Stack the sheet originals on this table.
13 Original eject table Read originals are ejected onto this table.
14 Opening handle Hold this handle when opening or closing the Document
Processor.
1-4
Before Using the Fax Machine > Part Names and Functions
Operation Panel (Color MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1-5
Before Using the Fax Machine > Part Names and Functions
Operation Panel (Black & White MFP)
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation
Guide.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1-6
Before Using the Fax Machine > Part Names and Functions
Touch Panel
Enter key and Quick No. Search key
This section explains how to use the Enter key and Quick No. Search key on the operation panel.
Using the Enter key
The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and
[Close].
The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the
Enter key (e.g. [OK ], [Close ]).
Pressing the Enter key on the operation panel has the same effect as touching [OK] on the
touch panel.
Using the Quick No. Search key
The Quick No. Search key is used to specify a transmission destination by speed dial, or by
directly entering the fax number with the numeric keys.
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
FavoritesShortcut 1 Shortcut 2
Ready to send.
Density
10:10
Lighter
Cancel
Normal
-3
Darker
-2 -1 0
OK
Ready to send.
+1 +2 +3
GB0008_01
1-7
Before Using the Fax Machine > Part Names and Functions
Touching the Quick No. Search key in the one-touch screen displays the number entry
screen.
One Touch Key No. Entry
10:10Enter Destination.
(001 - 100)
Cancel OK
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
GB0095_01
GB0718_00
1-8
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.
Fax setup items
Step Setting item Description Reference
Page
1.Dialing/RX Mode Dialing Mode Select the dialing mode according to the line type. 9-7
Reception Mode Select the reception mode. 9-8
Auto (DRD)*
* DRD reception mode is available for some countries.
Select the reception pattern. 9-8
2.Local Fax Info. Local FAX Name Register the local fax name printed on the fax on the
receiving system.
9-7
Local FAX Number Enter the local fax number to be printed on the fax on
the receiving system.
9-7
Local FAX ID Enter the local fax ID. The local fax ID can limit other
parties with which you can communicate. Enter the
four-digit local FAX ID number.
9-7
Print Position (Transmit
Terminal Identification:
TTI)
Select whether or not to print the local fax information
on the fax on the receiving system.
9-7
3.Sound Volume Speaker Volume Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in speaker when
the line is connected by pressing [On Hook].
9-6
Monitor Volume Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when
the line is connected without pressing [On Hook] such
as in memory transmission.
9-6
4.Rings Normal Set number of times to let phone ring before answering
a call.
9-8
Answering Machine Set number of times to let phone ring before taking over
from the answering machine.
9-8
FAX/TEL Switch**
** For FAX/TEL Switch, this change is possible with some countries.
Set number of times to let phone ring before switching
the FAX and the phone.
9-8
5.Redial Retry Times Set the number of redials. 9-7
NOTE
The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for
the machine.
1-9
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
Fax setup procedure
1
Display the screen.
2
Select a function.
3
Configure the function.
Start the wizard. Follow the instructions on the screen to configure settings.
End Exits the wizard.
<< Previous Returns to the previous item.
Skip >> Advances to the next item without setting the current item.
Next > Advances to the next screen.
< Back Returns to the previous screen.
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
1
2
GB0054_00
FAX Setup
10:10System Menu/Counter.
Paper Setup
< Back
1/1
Energy Saver Setup
Quick Setup Wizard
GB0840_00
FAX Setup
10:10
This wizard will help you set
the basic settings to use the fax.
End Next >
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
System Menu/Counter.
GB0841_00
Local Fax Info.
10:10
Set the dialing and reception mode.
End Next >
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
System Menu/Counter.
Skip >>
GB0842_00
1-10
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)
4
Finish.
When setup is finished, press [Finish].
Complete
10:10
To close this wizard, press [Finish].
* All items can be changed in
the System menu.
<< Previous Finish
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
System Menu/Counter.
GB0866_00
1-11
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
1
Display the screen.
2
Set the time difference.
Select the region.
3
Set the date.
Press [+] or [-] to set each of Year, Month, and Day.
NOTE
The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to
Adding a User in the machine's Operation Guide for the default login user name and password.
Be sure to set the time difference before setting the date and time.
The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after
installation.
NOTE
If you have selected an area that observes daylight savings time, the Daylight Savings Time
Setup screen will be displayed. Press [On] or [Off].
System Menu/Counter.
System Menu
10:10
Adjustment/Maintenance
5/5
System
Date/Timer
1
2
GB0054_04
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
Date/Timer - Time Zone
-12:00 International Date Line West
10:10
-11:00 Samoa
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
1/24
Cancel OK
System Menu/Counter.
Date/Timer
Date/Time
10/10/2010 10:10
10:10
Date Format
DD/MM/YYYY
On
+09:00 Osaka, Sapporo, Tokyo
Time Zone
Auto Panel Reset
1/3
< Back
2
1
GB0610_00
GB0614_00
Use [ ] or [ ] to scroll up and down.
Date/Timer - Date/Time
10:10System Menu/Counter.
Month
Cancel Next >
Year Day
2
3
System Menu/Counter.
Date/Timer
Date/Time
10/10/2010 10:10
10:10
Date Format
DD/MM/YYYY
On
+09:00 Osaka, Sapporo, Tokyo
Time Zone
Auto Panel Reset
1/3
< Back
1
GB0610_00
GB0611_00
1-12
Before Using the Fax Machine > Setting Date and Time
4
Set the time.
Press [+] or [-] to set each of Hour, Minute, and Second.
Date/Time - Time
10:10System Menu/Counter.
Minute
< Back OK
Hour Second
Cancel
:::
1
2
GB0612_00
1-13
Before Using the Fax Machine > PBX Setting (Europe only)
PBX Setting (Europe only)
When using this machine in environment in which PBX for connection to multiple phones for business use is installed,
perform the following PBX setting.
For more information about configuring settings, refer to Default fax settings on page 9-2.
NOTE
Before connecting this machine to PBX, it is recommended to contact the company that
installed the PBX system to request connection of this machine. Note that correct operation
cannot be guaranteed in environment in which this machine is connected to PBX because
the functions of this machine may be restricted.
Item Setting value Description
Exchange
Selection
PSTN Use when connecting this machine to a public switched
telephone network (default).
PBX Use when connecting this machine to PBX.
Outside call
number setting
0-9
00-99
Set a number to access an outside line. For the number,
contact the PBX administrator.
2-1
2 Registering
Destinations
This chapter explains the following topics:
Registering Destinations in the Address Book ................................................................................................... 2-2
Adding a contact ...................................................................................................................................... 2-2
Adding a Group ........................................................................................................................................ 2-6
Editing and Deleting Address Book Entries ............................................................................................. 2-9
Printing Address List ............................................................................................................................... 2-11
Adding a Destination on One Touch Key ......................................................................................................... 2-12
Adding a Destination .............................................................................................................................. 2-12
Editing and Deleting One Touch Key ..................................................................................................... 2-14
2-2
Registering Destinations > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
Adding a contact
A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM communication can be registered for each destination.
1
Display the screen.
2
Adds a new destination.
3
Select the registration method.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Contact addresses can also be registered in the system menu.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
1
2
3
GB0669_00
GB0426_03
Menu
Sort (No.)
10:10
Close
Add
Edit
Delete
2/2
GB0396_01
Use [ ] or [ ] to scroll up and down.
Add - Address Type
10:10Select the address type.
Group
Contact
Cancel
1/1
Next >
GB0419_01
2-3
Registering Destinations > Registering Destinations in the Address Book
4
Enter the destination name.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Enter the address number.
Press [+], [-] or numeric keys to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 250
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.
6
Enter the fax number.
Enter the fax number of the receiving system using the numeric keys.
Up to 32 digits can be entered as the fax number of the receiving system.
Key Description
Pause Pressing this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.
Space Enters a space.
Moves the cursor.
Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the
digits one by one before reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.
1
2
GB0057_11
Address Number
10:10Ready to send.
(000 - 250)
Cancel OK
Add - Confirmation
Sales department 1
10:10
Cancel
Select the item that you want to change.
Address Number
FAX
Name
Auto
< Back
1/2
Save
E-mail Address
1
3
2
GB0078_02
GB0217_01
Add - Confirmation
Sales department 1
10:10
Cancel
Select the item that you want to change.
Address Number
FAX
Name
Auto
< Back
1/2
Save
E-mail Address
FAX
10:10Ready to send.
Detail Settings
Backspace
Cancel OK
Pause Space
Sub Address
3
2
1
GB0078_02
GB0075_02
2-4
Registering Destinations > Registering Destinations in the Address Book
7
Select transmission settings
The transmission start speed, ECM communication, and encrypted transmission can be set.
1Press [Detail Settings].
2Configure the transmission start speed.
3Turn on ECM communication.
ECM (error correction mode) is a function to automatically resend an image that has not been
correctly sent or received due to the effects of noise on the telephone line during transmission.
4Turn on encrypted transmission.
To use encrypted communication for transmission, turn on encrypted transmission.
For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36.
NOTE
Normally the default setting should be used.
FAX
10:10Ready to send.
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OK
0123456789
GB0075_03
TX Start Speed
10:10Ready to send.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Off
FAX - Detail Settings
OK
Detail Settings - TX Start Speed
10:10Ready to send.
14400bps
33600bps
9600bps
Cancel
1/1
OK
2
1
GB0168_01
GB0172_01
TX Start Speed
10:10Ready to send.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Off
FAX - Detail Settings
OK
Detail Settings - ECM
10:10Ready to send.
On
Off
Cancel
1/1
OK
2
1
GB0168_01
GB0173_01
Encryption
10:10
Cancel
1/1
Off
Detail Settings - Encrypted Transmission
OK
Ready to send.
TX Start Speed
10:10Ready to send.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Off
FAX - Detail Settings
OK
2
1
GB0168_01
GB0174_00
2-5
Registering Destinations > Registering Destinations in the Address Book
5Press [OK].
8
Set a sub address.
To use sub address communication, a sub address and password must be registered.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.
9
Register the destination.
TX Start Speed
10:10Ready to send.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Off
FAX - Detail Settings
OK
GB0168_01
Sub Address
10:10
Password
Cancel
1/1
FAX - Sub Address
OK
**********
Ready to send.
FAX
10:10Ready to send.
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OK
0123456789
2
1
GB0075_03
GB0169_01
Add - Confirmation
Sales department 1
10:10
Cancel
Select the item that you want to change.
Address Number
FAX
Name
Auto
< Back
1/2
Save
E-mail Address
FAX
10:10Ready to send.
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OK
0123456789
12
GB0075_03
GB0078_02
2-6
Registering Destinations > Registering Destinations in the Address Book
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 50 groups can be added in the Address Book.
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
1
Display the screen.
2
Adds a new destination.
3
Select the registration method.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Designations in the group can also be registered in the system menu.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
1
2
3
GB0669_00
GB0426_03
Menu
Sort (No.)
10:10
Close
Add
Edit
Delete
2/2
GB0396_01
Use [ ] or [ ] to scroll up and down.
Add - Address Type
10:10Select the address type.
Group
Contact
Cancel
1/1
Next >
GB0419_01
2-7
Registering Destinations > Registering Destinations in the Address Book
4
Enter the group name.
Up to 32 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Enter the address number.
Press [+], [-] to enter a particular Address Number (1-250).
Address Number is an ID for a destination. You can select any available number out of 200
numbers for contacts and 50 numbers for groups.
If you set “000” as the address number, the address is registered under the lowest available
number.
6
Select the members (destinations).
1Display the screen.
2Press the checkbox to select the desired destination from the list. The selected
destinations are indicated by a checkmark in the check box.
You can specify a destination by address number by pressing the Quick No. Search key.
1
2
GB0057_16
Address Number
10:10Ready to send.
(000 - 250)
Cancel OK
Add - Confirmation
Support department
10:10
Cancel
Ready to send.
Address Number
Member
Name
Auto
< Back
1/1
Save
Member:0
1
3
2
GB0420_02
GB0217_01
Member
10:10Ready to send.
Menu
1/1
End
Add - Confirmation
Support department
10:10
Cancel
Ready to send.
Address Number
Member
Name
Auto
< Back
1/1
Save
Member:0
1
GB0420_02
GB0114_03
2
Address Book (Contact)
10:10Ready to send.
1/2
001 Sales department 1 0123456
001 Sales department 1 abc
002 Support department 0234567
Cancel OKMenu
002 Support department .BOX
Displays details for individual destinations.
Searches by destination name.
Advanced search by type of registered destination (E-
mail, Folder (SMB/FTP) or FAX).
GB0428_01
Use [ ] or [ ] to scroll up and down.
2-8
Registering Destinations > Registering Destinations in the Address Book
You can also press [Menu] to perform a more detailed search.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
7
Accept the members.
8
Register the group.
NOTE
To cancel a selection, press the corresponding checkbox to clear the check mark.
Menu
Narrow Down
10:10
Close
Search (Name)
Search(No.)
Sort (Name)
1/2
Address Book (Contact)
10:10Ready to send.
1/2
001 Sales department 1 0123456
001 Sales department 1 abc
002 Support department 0234567
Cancel OKMenu
002 Support department .BOX
GB0428_01
GB0396_00
Use [ ] or [ ] to scroll up and down.
Address Book (Contact)
10:10Ready to send.
1/2
001 Sales department 1 0123456
001 Sales department 1 abc
002 Support department 0234567
Cancel OKMenu
002 Support department .BOX
GB0428_01
Member
10:10Ready to send.
Sales department 1
Menu
1/1
End
0123456
Support department 0234567
GB0114_04
12
Add - Confirmation
Support department
10:10
Cancel
Ready to send.
Address Number
Member
Name
Auto
< Back
1/1
Save
Member:2
GB0420_03
2-9
Registering Destinations > Registering Destinations in the Address Book
Editing and Deleting Address Book Entries
Edit and delete the destinations (contacts) you added to the Address Book.
1
Display the screen.
2
Edit or delete the destination.
To edit the destination
1
Select the destination (contacts) or group to edit.
You can specify a destination by address number by pressing the Quick No. Search key.
2
Change the information as needed by pressing the item in question.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
1
2
3
GB0669_00
GB0426_03
GB0396_01
Menu
Sort (No.)
10:10
Close
Add
Edit
Delete
2/2
Use [ ] or [ ] to scroll up and down.
GB0785_00
Address Book (All)
10:10Ready to send.
Sales department 1
Menu
1/2
Next >
Support department
SYSTEM DEP.
Sales department 1 Member:2
019
002
001
003
Cancel
1
2
GB0786_00
Edit - Confirm
Sales department 1
10:10
Cancel
Ready to send.
Address Number
FAX
Name
Auto
< Back
1/2
Save
E-mail Address
Use [ ] or [ ] to scroll up and down.
2-10
Registering Destinations > Registering Destinations in the Address Book
3
To delete a member (group)
To delete a member from a group, select the destination you wish to delete and press
[(Delete)] (the trash can icon).
To delete
Select the destination (contacts) or group to delete.
GB0786_00
Edit - Confirm
Sales department 1
10:10
Cancel
Ready to send.
Address Number
FAX
Name
Auto
< Back
1/2
Save
E-mail Address
Member
10:10Ready to send.
Sales department 1
Menu
1/1
End
0123456
Support department 0234567
Edit - Confirm
Support department
10:10
Cancel
Ready to send.
Address Number
Member
Name
Auto
< Back
1/1
Save
Member:2
GB0787_00
GB0114_04
1
3
2
4
Edit - Confirm
Support department
10:10
Cancel
Ready to send.
Address Number
Member
Name
Auto
< Back
1/1
Save
Member:1
Member
10:10Ready to send.
Menu
1/1
End
Support department 0234567
56
GB0114_05
GB0787_01
7
GB0396_01
Menu
Sort (No.)
10:10
Close
Add
Edit
Delete
2/2
Use [ ] or [ ] to scroll up and down.
GB0788_00
Address Book (All)
10:10Ready to send.
Sales department 1
Menu
1/2
Delete
Support department
SYSTEM DEP.
Sales department 1 Member:2
019
002
001
003
Cancel
1
2
3
2-11
Registering Destinations > Registering Destinations in the Address Book
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1
Display the screen.
2
Print
Select [FAX List (Index)] or [FAX List (No.)].
System Menu/Counter.
System Menu
User Login/Job Accounting
10:10
Printer
4/5
Address Book/One Touch
Internet
Address Book
10:10System Menu/Counter.
One Touch Key
< Back
1/1
Address Book Defaults
Print List
Address Book/One Touch
1
2
3
GB0054_03
GB0411_00
Use [ ] or [ ] to scroll up and down.
FAX List (Index)
10:10System Menu/Counter.
FAX List (No.)
< Back
1/1
Address Book/One Touch - Print List
2
1
GB0421_00
2-12
Registering Destinations > Adding a Destination on One Touch Key
Adding a Destination on One Touch Key
Add a new destination (contact or group) on One Touch Key.
Adding a Destination
Add a new destination (contact or group). A maximum of 100 destinations can be registered.
To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more
destinations as needed before proceeding.
1
Display the screen.
2
Add a One-Touch Key.
Press the One-Touch key to be added and press [+].
3
Select the destinations.
Select one destination (contact or group) from the Address Book.
You can specify a destination by address number by pressing the Quick No. Search key.
System Menu/Counter.
System Menu
User Login/Job Accounting
10:10
Printer
4/5
Address Book/One Touch
Internet
Address Book
10:10System Menu/Counter.
One Touch Key
< Back
1/1
Address Book Defaults
Print List
Address Book/One Touch
2
3
1
GB0054_03
GB0411_00
Use [ ] or [ ] to scroll up and down.
Address Book/One Touch - One Touch Key
10:10System Menu/Counter.
None
None
None
None
Cancel
None
None
None
None
None
None
None
None
1/9
End
001
004
007
010 011
008
005
002
012
009
006
003
GB0422_00
1
2
Address Book (All)
10:10System Menu/Counter.
Sales department 1
Menu
1/2
Next >
0123456
Sales department 1 abc
Support department 0234567
Support department .BOX
Cancel < Back
Displays details for individual destinations.
Searches by destination name.
Advanced search by type of registered destination (E-
mail, Folder (SMB/FTP) or FAX).
GB0429_00
2-13
Registering Destinations > Adding a Destination on One Touch Key
You can also press [Menu] to perform a more detailed search.
Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)
or FAX).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
4
Enter the One Touch Key name.
Up to 24 characters can be entered.
For details on character entry, refer to Character Entry Method on page 11-2.
5
Register the destination.
Address Book (All)
10:10System Menu/Counter.
Sales department 1
Menu
1/2
Next >
0123456
Sales department 1 abc
Support department 0234567
Support department .BOX
Cancel < Back
Menu
Narrow Down
10:10
Close
Search (Name)
Search(No.)
Sort (Name)
1/2
GB0429_00
GB0396_00
Use [ ] or [ ] to scroll up and down.
3
2
GB0057_18
Address Book (All)
10:10System Menu/Counter.
Sales department 1
Menu
1/2
Next >
0123456
Sales department 1 abc
Support department 0234567
Support department .BOX
Cancel < Back
GB0429_00
Add - Confirmation
Sales department 1
10:10
Cancel
System Menu/Counter.
FAX Number
Sub Address
TX Start Speed
Name
0123456
33600bps
< Back
1/2
Save
GB0754_00
2-14
Registering Destinations > Adding a Destination on One Touch Key
Editing and Deleting One Touch Key
Edit and delete the destinations you added to One Touch Key.
1
Display the screen.
2
Edit or delete the destination.
To edit the destination
Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].
To delete
Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).
System Menu/Counter.
System Menu
User Login/Job Accounting
10:10
Printer
4/5
Address Book/One Touch
Internet
Address Book
10:10System Menu/Counter.
One Touch Key
< Back
1/1
Address Book Defaults
Print List
Address Book/One Touch
2
3
1
GB0754_03
GB0411_00
Use [ ] or [ ] to scroll up and down.
10:10
Edit
Close
1/1
Delete
Menu
Address Book/One Touch - One Touch Key
10:10System Menu/Counter.
None
None
None
Sales
department 1
Menu
None
None
None
None
None
None
None
None
1/9
End
001
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010 011
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1
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GB0422_01
GB0430_00
Address Book/One Touch - One Touch Key
10:10System Menu/Counter.
None
None
None
Sales
department 1
Menu
None
None
None
None
None
None
None
None
1/9
End
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GB0422_01
3-1
3 Methods For Entering
the Destination
This chapter explains the following topics:
Entering the destination fax number with the numeric keys ............................................................................... 3-2
Choosing from the Address Book ...................................................................................................................... 3-4
Choosing by One Touch Key ............................................................................................................................. 3-6
Using the Speed Dial key ................................................................................................................................... 3-7
Broadcast Transmission ..................................................................................................................................... 3-8
Using redial ...................................................................................................................................................... 3-10
Using chain dial ................................................................................................................................................. 3-11
Using favorites ................................................................................................................................................. 3-13
3-2
Methods For Entering the Destination > Entering the destination fax number with the numeric keys
Entering the destination fax number with the
numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
1
Display the fax number entry screen.
Pressing the number with the numeric keys changes the screen to the fax number entry
screen.
2
Enter the fax number of the receiving system.
Enter the fax number of the receiving system using the numeric keys.
Up to 64 digits can be entered as the fax number of the receiving system.
3
Select transmission settings.
Key Description
Pause Pressing this key adds about three seconds of waiting time during dialing. For
example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.
Space Enters a space.
Moves the cursor.
Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the
digits one by one before reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
GB0703_00
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
GB0703_00
3-3
Methods For Entering the Destination > Entering the destination fax number with the numeric keys
4
Press [OK].
Entry of the destination finishes.
Key Description
Sub Address To communicate using the sub address, press this key. For
details, refer to Sub Address Transmission on page 6-23.
Detail Settings TX Start Speed To change the transmission start speed, press this key. Select
the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
ECM ECM (error correction mode) is a function to automatically
resend an image that has not been correctly sent or received
due to the effects of noise on the telephone line during
transmission.
Encrypted
Transmission
To send faxes using encryption, press this key. For details,
refer to Encryption on page 6-36.
NOTE
Press [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to the receiving
system.
After pressing this key, you can dial the number of the receiving system using the numeric
keys. For details, refer to Manual Send on page 4-15.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
Press [Next Dest.] to enter the next fax number. For details, refer to Broadcast Transmission
on page 3-8.
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job. For details, refer to the machine’s Operation Guide.
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
GB0703_00
3-4
Methods For Entering the Destination > Choosing from the Address Book
Choosing from the Address Book
Select a destination registered in the Address Book.
1
Display the screen.
2
Select the destination.
Press the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box.
Destination Search
You can specify a destination by address number by pressing the Quick No. Search key.
NOTE
For more information about how to register destinations in the Address Book, refer to Registering Destinations in the
Address Book on page 2-2.
For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
GB0426_03
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
Displays details for individual destinations.
Searches by destination name.
Advanced search by type of registered destination (All,
FAX or Group).
GB0426_03
3-5
Methods For Entering the Destination > Choosing from the Address Book
You can also press [Menu] to perform a more detailed search.
Narrow Down: Advanced search by type of registered destination (All, FAX or Group).
Search (Name) and Search (No.): Searches by destination name or address number.
Sort (Name) and Sort (No.): Sorts the list by destination name or address number.
3
Accept the destinations.
NOTE
You may choose multiple destinations.
To cancel a selection, press the corresponding checkbox to clear the check mark.
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
Menu
Narrow Down
10:10
Close
Search (Name)
Search(No.)
Sort (Name)
1/2
GB0426_03
GB0396_00
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
GB0426_03
3-6
Methods For Entering the Destination > Choosing by One Touch Key
Choosing by One Touch Key
Select the destination using the One Touch Keys.
1
Display the screen.
2
Select the destination.
Press the One Touch Keys where the destination is registered.
You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
1
2
GB0095_00
3-7
Methods For Entering the Destination > Using the Speed Dial key
Using the Speed Dial key
You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.
1
Display the screen.
2
Enter a speed dial number.
Enter the one-touch key number (speed dial number) with the numeric keys. The entered
destination is selected.
3
Accept the destinations.
NOTE
For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
One Touch Key No. Entry
10:10Enter Destination.
(001 - 100)
Cancel OK
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
GB0095_01
GB0718_00
12
3
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
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005
002
012
009
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GB0095_02
3-8
Methods For Entering the Destination > Broadcast Transmission
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
Enter the fax number
1
Add a destination.
Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax
number, press [Next Dest.].
2
Press [OK].
When all destinations have been entered, press [OK].
NOTE
When using a group for the destination, you can send originals to up to 100 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
1
2
3
GB0669_00
GB0703_00
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
111111111
Ready to send.
GB0703_02
3-9
Methods For Entering the Destination > Broadcast Transmission
Select the destination from the Address Book
1
Select the destination.
Select the checkboxes of all destinations and press [OK].
Select the destination from the One-touch keys
1
Select the destination.
Select all destinations and press [OK].
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
Address Book (All)
10:10
OKMenu
1/1
001 123456 123456
Cancel < Back
789012 789012
ABCDEF 567890
GHIJKL 111111
002
003
004
Ready to send.
3
GB0669_00
GB0426_03
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
2
3
GB0669_00
GB0095_02
3-10
Methods For Entering the Destination > Using redial
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.
1
Press [Recall].
2
Press the Start key.
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
• When you turn the power off
• When you send a next fax (new recall information is registered)
• When you log out
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
3-11
Methods For Entering the Destination > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
As an example, when using ‘212’ as the chain number
1
Select the chain dial number
To use a one-touch key, select the destination in which "212"is registered.
2
Press [Chain].
NOTE
You can use the chain number at the head of the fax number of the receiving system.
It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys.
For registration to the Address Book, refer to Registering Destinations in the Address Book on page 2-2.
For registration to One touch keys, refer to Adding a Destination on One Touch Key on page 2-12.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book on page 3-4.
To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].
One Touch Key
10:10
None
None
None
212
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
Ready to send.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
3
GB0669_00
GB0095_04
Ready to send.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
212
212
Favorites
GB0669_02
3-12
Methods For Entering the Destination > Using chain dial
3
Enter the fax number to be added to the chain number.
Select fax number from the Address Book
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.
For the procedure for selecting a destination in the address book, refer to Choosing from
the Address Book on page 3-4.
Select fax number from One-touch key
Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to
all destinations.
Use the numeric keys to enter a fax number
"212" is already entered, so continue by entering the fax number. To enter another destination,
press [Menu] and then [Next Destination]. When all destinations have been entered, press
[OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
10:10
1/2
001 123456 123456
002 123456789 123456789
003 123456 123456
004 Abc 1234567890
< Back OKMenu Cancel
Ready to send.
Chain
10:10
Ext. Address Book
One Touch
Address Entry
Address Book
< BackCancel
1/1
Next >
Ready to send.
2
3
GB0676_00
GB0426_02
1
One Touch Key
10:10Ready to send.
None
None
None
123456
Cancel
None
None
None
None
None
None
None
None
1/9
OK
001
004
007
010 011
008
005
002
012
009
006
003
< Back
Chain
10:10
Ext. Address Book
One Touch
Address Entry
Address Book
< BackCancel
1/1
Next >
Ready to send.
12
3
GB0676_00
GB0095_03
FAX
10:10
Detail Settings
Backspace
< Back OK
Pause Space
Sub Address
Menu
On Hook
Ready to send.
212
Cancel
Chain
10:10
Ext. Address Book
One Touch
Address Entry
Address Book
< BackCancel
1/1
Next >
Ready to send.
12
3
GB0676_00
GB0703_01
3-13
Methods For Entering the Destination > Using favorites
Using favorites
A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has
been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard
format, you can check each setting when transmitting.
For the procedure for registering a favorites, refer to the machine’s Operation Guide.
1
Display the screen.
2
Select a favorite.
When using the wizard mode
1The registered screens are displayed in order. Make the desired settings.
Favorites
Menu
10:10
1/1
Select the function.
ID Card Copy Paper Saving Copy Scan to PC(Addre
ss Entry)
Scan to PC(Addre
ss Book)
Scan to E-mail(A
ddress Entry)
Scan to E-mail(A
ddress Book)
Application
GB0056_00
Select the FAX transmission resolution.
FAX TX Resolution
400x400dpi Ultra 200x400dpi Super 200x200dpi Fine
200x100dpi Normal
10:10
Cancel Next >
Density
10:10Adjust the density.
Lighter
< Back
Normal
-3
Darker
-2 -1 0
Next >Cancel
+1 +2 +3
GB0057_99
GB0008_99
GB0086_99
3-14
Methods For Entering the Destination > Using favorites
2Confirm the settings and start the job.
When using the program mode
Select a favorite to call up registered settings.
NOTE
To edit the settings, press [<Back] and make changes as desired.
Confirmation
1Copies
10:10
Cancel
Paper Selection
Zoom
Density
Copies
Auto
100%
< Back
1/6
Start
Press [Start] to start copying.
Normal 0
GB0820_00
Use [ ] or [ ] to scroll up and down.
4-1
4 Sending Faxes
This chapter explains the following topics:
Basic transmission procedure ............................................................................................................................ 4-2
Checking the Send Status ....................................................................................................................... 4-4
Priority Override Send ............................................................................................................................. 4-5
Cancelling the Transmission .................................................................................................................... 4-6
Fax transmission functions ................................................................................................................................ 4-8
Original scan settings ......................................................................................................................................... 4-9
Original Size Selection ............................................................................................................................. 4-9
Original Orientation ................................................................................................................................ 4-10
Duplex .................................................................................................................................................... 4-10
Selecting the FAX Resolution ................................................................................................................. 4-11
Selecting the Density ............................................................................................................................. 4-12
Selection of Original Image .................................................................................................................... 4-12
Continuous Scan ................................................................................................................................... 4-13
Direct Transmission ......................................................................................................................................... 4-14
Cancelling Direct Transmission ............................................................................................................. 4-14
Manual Send .................................................................................................................................................... 4-15
Delayed Transmission ...................................................................................................................................... 4-16
Cancelling and Sending Delayed Transmissions (Queued) .................................................................. 4-18
Standby Transmission ...................................................................................................................................... 4-19
Interrupt Send .................................................................................................................................................. 4-20
Job Finish Notice ............................................................................................................................................. 4-21
File Name ......................................................................................................................................................... 4-22
4-2
Sending Faxes > Basic transmission procedure
Basic transmission procedure
The basic procedure for using the fax system is explained below.
1
Press the FAX key
The base screen for fax appears.
2
Place the originals
Color MFP
Black & White MFP
Refer to the machine’s Operation Guide for placing originals.
3
Specifying destination
Specify the transmission destination.
For details, refer to Methods For Entering the Destination on page 3-1.
NOTE
If the touch panel is turned off, press the Power key and wait for the
machine to warm up.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
4-3
Sending Faxes > Basic transmission procedure
4
Select the transmission method
There are two transmission methods: memory transmission and direct
transmission.
Memory transmission: The original is scanned into memory before
communication starts. Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication
starts before the original is scanned.
Press [Direct] to change the transmission method to direct
transmission. The key will be highlighted on the touch panel. If the
[Direct] is pressed in the highlighted state, the transmission method will
change to memory transmission.
For details, refer to Direct Transmission on page 4-14.
5
Selecting the functions
Set functions such as the scanning density and fax resolution.
Press [Function Menu] to display all the functions.
For details, refer to Fax transmission functions on page 4-8.
6
Send Start
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and
stored in the memory, the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the
memory, the receiving system is dialed.
For details, refer to Continuous Scan on page 4-13.
NOTE
When continuous scan is set, you can continue with scanning of a
next original after an original on the glass surface has been stored in
memory. Every time one page is scanned, you perform an operation
to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
4-4
Sending Faxes > Basic transmission procedure
Checking the Send Status
1
Press the Status/Job Cancel key.
2
Display the send job status screen.
The list of accepted time, destination, and status are displayed for each job.
Status/Job Cancel.
Status
Print Job Status
10:10
Send Job Status
Store Job Status
Scheduled Job
Pause All
Print Jobs
1/4
Send Job Status
10:10Status/Job Cancel.
0123456
Cancel CloseMenu
Process
1/1
0005
12
GB0052_02
GB0183_00
4-5
Sending Faxes > Basic transmission procedure
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
1
Press the Status/Job Cancel key.
2
Select the job to be sent by priority override.
Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].
Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved
down in the transmission queue.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.
Menu
10:10Status/Job Cancel.
Priority Override
Close
1/1
Status/Job Cancel.
Status
Print Job Status
10:10
Send Job Status
Store Job Status
Scheduled Job
Pause All
Print Jobs
1/4
Send Job Status
10:10Status/Job Cancel.
0123456
Cancel CloseMenu
Sending
1/1
0005
Waiting
Waiting
0006
0007
7890123
5678901
1
3
2
5
GB0052-00
GB0183-01
GB0203-00
4
4-6
Sending Faxes > Basic transmission procedure
Cancelling the Transmission
The method for cancelling communication with this machine differs depending on the transmission method (memory
transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained
here.
Cancelling Memory Transmission (while originals are being scanned)
1
Press the Stop key.
During memory transmission, to cancel scanning while originals are being scanned, press the
Stop key on the operation panel, or press [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.
Cancelling Memory Transmission (during communication)
1
Press the Status/Job Cancel key.
2
Canceling Transmission
Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel
the transmission.
Status/Job Cancel.
Status
Print Job Status
10:10
Send Job Status
Store Job Status
Scheduled Job
Pause All
Print Jobs
1/4
Send Job Status
10:10Status/Job Cancel.
0123456
Cancel CloseMenu
Process
1/1
0005
1
3
GB0052_00
GB0183_00
2
4
4-7
Sending Faxes > Basic transmission procedure
Cancelling Transmission (during communication)
Follow this procedure to break the connection and stop transmission/reception.
1
Press the Status/Job Cancel key.
2
Disconnection of communication.
When communication is disconnected, transmission stops.
To cancel direct transmission, refer to Cancelling Direct Transmission on page 4-14.
To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-18.
To cancel polling transmission, refer to Polling Communication on page 6-26.
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
Status/Job Cancel.
Status
Printer
10:10
FAX
Toner Status
Paper Status
Pause All
Print Jobs
3/4
No Paper
OK
Waiting
Running
FAX
10:10Status/Job Cancel.
1/1
End
Receiving...
Menu Line Off
1
2
GB0052_02
GB0191_00
Use [ ] or [ ] to scroll up and down.
4-8
Sending Faxes > Fax transmission functions
Fax transmission functions
Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions,
press [Functions]. Use [] or [] to select the function.
What do you want to do? Reference Page
Specify the original size. Original Size Selection page 4-9
Specify the correct original orientation. Original Orientation page 4-10
Automatically scan 2-sided originals. Duplex page 4-10
Set the resolution at which to scan originals. Selecting the FAX Resolution page
4-11
Adjust the density. Selecting the Density page 4-12
Select original image type for best results. Selection of Original Image page
4-12
Scan a large number of originals separately and then produce as one job. Continuous Scan page 4-13
Add a file name to the job to easily check its status. File Name page 4-22
Send notice by e-mail when a job is complete. Job Finish Notice page 4-21
Specify a time for transmission. Delayed Transmission page 4-16
Connect to the destination first and then scan the original. Direct Transmission page 4-14
Set up another transmission while communication is taking place. Standby Transmission page 4-19
Interrupt transmission and send another original. Interrupt Send page 4-20
Send an original using a sub address. Sub Address Transmission page
6-23
Initiate reception of a fax by controlling the receiving machine. Polling Communication page 6-26
Encrypt an original to send it safely. Encryption page 6-36
4-9
Sending Faxes > Original scan settings
Original scan settings
Original Size Selection
Specify the original size to be scanned.
1
Display the screen.
Press [Functions] and then [Original Size].
2
Select the original size.
Select the original size.
Metric Select from A4, A5, A6, B5, B6, or Folio.
Inch Select from Letter, Legal, Statement, Executive, or Oficio II.
Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope
C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom*
* For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.
NOTE
Be sure to always specify the original size when using custom size originals.
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
2
1
GB0669_00
GB0673_00
Original Size - Metric
10:10
A4
A5
1/2
OK
OK< BackCancel
Ready to send.
A6
B5
Original Size
Metric Inch Others
10:10
Cancel OK
Ready to send.
12
GB0025_01
GB0026_01
4-10
Sending Faxes > Original scan settings
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided, the orientation
of the placed original must be set.
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Duplex
Select the type and orientation of the binding based on the original.
1-sided Set when using a 1-sided sheet original.
2-sided Set when using a 2-sided sheet original that will be bound on the left or
right.
Other
Settings
Duplex 1-sided Set when using a 1-sided sheet original.
2-sided (Binding Left/
Right)
Set when using a 2-sided sheet original that will be bound on the left or
right.
2-sided (Binding Top) Set when using a 2-sided sheet original that will be bound at the top.
Original Orientation*
* This function is not displayed when 1-sided is selected.
Select the orientation of the original document top edge to scan correct
direction.
NOTE
For direct transmission, you cannot use [2-sided].
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_00
4-11
Sending Faxes > Original scan settings
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Selecting the FAX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
1
Display the screen.
Item Description
200 × 100 dpi Normal when sending originals with
standard size characters
Typical character size: 10.5 point
(example: Resolution Resolution)
200 × 200 dpi Fine when sending originals
with relatively small characters
and thin lines
Typical character size: 8 point
(example: Resolution Resolution)
200 × 400 dpi Super
(Super Fine)
when sending originals with
minute characters and lines
Typical character size: 6 point
(example: Resolution Resolution)
400 × 400 dpi Ultra
(Ultra Fine)
when sending originals with
minute characters and lines
more finely
Typical character size: 6 point
(example: Resolution Resolution)
NOTE
The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the
image, but the fax transmission time is longer.
The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is
higher than the scan resolution, the scan resolution will automatically change to the same
setting as the fax resolution.
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_00
Functions
Original Size
Close
10:10
Original Orientation
1-sided
Duplex 1/3
Add/Edit
Shortcut
Ready to send.
FAX TX Resolution
200x100dpi Normal
A4
Top Edge on Left
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
12
GB0669_00
GB0673_00
Use [ ] or [ ] to scroll up and down.
4-12
Sending Faxes > Original scan settings
2
Select the resolution.
Selecting the Density
Adjust the density automatically or manually.
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Selection of Original Image
Select original image type for best results.
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Item Description
Text +Photo Best for originals which contain a mixture of text and photos.
Text Sharply renders pencil text and fine lines.
Photo Best for photographs.
Text (for OCR) For documents to be read by OCR.
Ready to send.
FAX TX Resolution
400x400dpi Ultra 200x400dpi Super 200x200dpi Fine
200x100dpi Normal
10:10
Cancel OK
GB0086_00
Functions
Close
10:10
Text+Photo
Normal 0
Density
Original Image
2/3
Add/Edit
Shortcut
Ready to send.
Continuous Scan
Off
doc
File Name Entry
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_01
Use [ ] or [ ] to scroll up and down.
Functions
Close
10:10
Text+Photo
Normal 0
Density
Original Image
2/3
Add/Edit
Shortcut
Ready to send.
Continuous Scan
Off
doc
File Name Entry
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_01
Use [ ] or [ ] to scroll up and down.
4-13
Sending Faxes > Original scan settings
Continuous Scan
Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you press [Scan Finish].
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Functions
Close
10:10
Text+Photo
Normal 0
Density
Original Image
2/3
Add/Edit
Shortcut
Ready to send.
Continuous Scan
Off
doc
File Name Entry
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_01
Use [ ] or [ ] to scroll up and down.
4-14
Sending Faxes > Direct Transmission
Direct Transmission
Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with
the receiving system, allowing you to verify that each page of the fax has been properly sent.
1
Display the screen.
2
Configure the function.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send
default screen. When originals remain in the document processor, take them out.
Setting for Direct
transmission
Description
On Starts direct transmission.
Dials the receiving system, and after the communication has started,
originals are scanned.
Off Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
NOTE
In the basic screen for sending, press
[Direct]. This selects the direct transmission
method and the keys on the touch panel are
highlighted.
Ready to send.
Functions
Close
10:10
Off
Job Finish Notice
3/3
Add/Edit
Shortcut
FAX Delayed Transmission
Off
FAX Direct Transmission
Off
Off
FAX Polling RX
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_02
Use [ ] or [ ] to scroll up and down.
Ready to send.
FAX Direct Transmission
Off On
10:10
Cancel OK
GB0093_00
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
4-15
Sending Faxes > Manual Send
Manual Send
This method allows you to send originals by pressing the Start key after confirming that the telephone line has
connected to the receiving system.
1
Press the FAX key.
2
Place the originals.
3
Press [On Hook].
4
Dial the destination.
Use the numeric keys to enter the number of the receiving system.
5
Press the Start key.
When you hear the fax tone, the telephone line has connected to the receiving system. Press
the Start key. Transmission begins.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to
talk with the person at the receiving system before sending originals.
NOTE
To cancel the operation, press [Line Off].
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
On Hook
10:10Ready to send.
0123456
Manual RX Line Off
GB0694_00
4-16
Sending Faxes > Delayed Transmission
Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
The method for sending originals to one destination after setting the start time is explained here.
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start
time with delayed transmission, you can send up to 10 groups of originals using batch
transmission. This function prevents repeated communication to the same destination and
reduces the communication cost.
1
Display the screen.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send
originals correctly at the preset time. In this case, adjust the time. For details, refer to
Setting Date and Time on page 1-11.
NOTE
You cannot select direct transmission.
Set the time from between 00:00 and 23:59 in one-minute increments.
You can set up to 30 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will
start in the order that the delayed transmissions have been set. When delayed
transmissions have been set in reverse order, however, sending of originals to be sent to the
same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You
can also send a delayed transmission before the specified time. (Refer to Cancelling and
Sending Delayed Transmissions (Queued) on page 4-18.)
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to
the same transmission start time, and each group includes the same receiving system fax
number, you cannot send the originals as a batch transmission.
When the transmission start time has come, and there are fax originals waiting for redial to
the same receiving system, the waiting originals are also sent together as a batch
transmission.
When job accounting is ON, only the originals with the same account ID set using delayed
transmission are sent as a batch transmission.
Ready to send.
Functions
Close
10:10
Off
Job Finish Notice
3/3
Add/Edit
Shortcut
FAX Delayed Transmission
Off
FAX Direct Transmission
Off
Off
FAX Polling RX
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_02
Use [ ] or [ ] to scroll up and down.
4-17
Sending Faxes > Delayed Transmission
2
Configure the function.
Use [+]/[-] or the numeric keys to enter the transmission start time.
FAX Delayed Transmission - Start Time
10:10
:
(00 - 23)
< Back
(00 - 59)
OKCancel
Ready to send.
Ready to send.
FAX Delayed Transmission
Off On
10:10
Cancel OK
2
1
3
GB0092_00
GB0218_00
4-18
Sending Faxes > Delayed Transmission
Cancelling and Sending Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for
the specified time, use the procedure below.
1
Display the screen.
2
Canceling a job and immediate transmission.
Canceling a job
Select the job you want to cancel and press [Cancel].
Immediate transmission
Select the job you want to send by immediate transmission, and press [Start Now] in the
[Menu] screen.
Status/Job Cancel.
Status
Print Job Status
10:10
Send Job Status
Store Job Status
Scheduled Job
Pause All
Print Jobs
1/4
1
2
GB0052_00
Scheduled Job
10:10Status/Job Cancel.
1233
Cancel Close
04:00
1/1
0014
Menu
1
23
GB0185_00
Scheduled Job
10:10Status/Job Cancel.
1233
Cancel Close
04:00
1/1
0014
Menu
Menu
Start Now
10:10
Close
1/1
1
2
3
4
GB0185_00
GB0219_00
4-19
Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
1
Press the FAX key.
2
Place the originals.
3
Select the destination, and set transmitting functions if you want to use
any.
4
Press the Start key.
Scanning of the originals starts, and the next transmission is scheduled.
5
When the communication is completed, the scheduled transmission will
begin.
NOTE
Together with delayed transmission and interrupt send, up to 35 transmissions can be
scheduled.
You can use other functions such as broadcast transmission.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.
4-20
Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
1
Press the FAX key.
2
Load the originals to be sent using Interrupt Send.
3
Press [Direct].
For operation of direct transmission, refer to Direct Transmission on page 4-14.
4
Set the destination, and press the Start key.
The originals are left in queue, and the transmission will start when transmission becomes
possible.
5
When the interrupt send is completed, the canceled communication and
standby transmission will automatically resume.
NOTE
When the total number of standby transmissions and delayed transmissions has already
reached 35, you cannot use interrupt send.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.
To cancel transmission while waiting for interrupt send, press the Stop key on the operation
panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on
page 4-14.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
4-21
Sending Faxes > Job Finish Notice
Job Finish Notice
Send e-mail notice when a job is complete.
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Ready to send.
Functions
Close
10:10
Off
Job Finish Notice
3/3
Add/Edit
Shortcut
FAX Delayed Transmission
Off
FAX Direct Transmission
Off
Off
FAX Polling RX
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0673_02
Use [ ] or [ ] to scroll up and down.
4-22
Sending Faxes > File Name
File Name
Add a file name. Additional information such as Job No. and Date and Time can also be set.
1
Display the screen.
For details, refer to the machine’s Operation Guide.
Functions
Close
10:10
Text+Photo
Normal 0
Density
Original Image
2/3
Add/Edit
Shortcut
Ready to send.
Continuous Scan
Off
doc
File Name Entry
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
12
GB0669_00
GB0673_01
Use [ ] or [ ] to scroll up and down.
5-1
5 Receiving Faxes
This chapter explains the following topics:
Fax reception ..................................................................................................................................................... 5-2
Reception Method .................................................................................................................................... 5-2
Checking and Changing the Reception Method ...................................................................................... 5-3
FAX Automatic Reception .................................................................................................................................. 5-4
Flow of reception ..................................................................................................................................... 5-4
Canceling reception (Disconnection of communication) .......................................................................... 5-6
Manual Reception .............................................................................................................................................. 5-7
Flow of reception ..................................................................................................................................... 5-7
Fax reception functions ...................................................................................................................................... 5-8
Fax reception settings ........................................................................................................................................ 5-9
Media Type for Print Output ..................................................................................................................... 5-9
Reception Date/Time ............................................................................................................................. 5-10
Duplex Print Output ............................................................................................................................... 5-10
2 in 1 Print ............................................................................................................................................... 5-11
Batch Print .............................................................................................................................................. 5-11
5-2
Receiving Faxes > Fax reception
Fax reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-
dedicated reception. No special operation is required when receiving faxes.
Reception Method
The methods for receiving faxes on the machine are shown below.
NOTE
When the original size is larger than A4 or Letter at the sender, the send image size will be reduced at the sender's
machine to fit to your supported paper size. In addition, when the send image size is too long at the sender and your
machine cannot print the received image into one page, the image will be divided into several sheets of paper.
Reception Method Item Description Reference
Page
FAX Automatic
Reception
Auto (Normal) Faxes are automatically received. 5-4
FAX/TEL Auto Switch
Reception
Auto (FAX/TEL) This reception method is convenient when using both
telephone and fax on a single telephone line. When fax
originals have been sent, the machine automatically receives
them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
7-2
FAX/Answering
Machine Auto Switch
Reception
Auto (Answering
machine)
This method is convenient when using both the answering
machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is
from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is
absent, the other party can leave a message on the answering
machine.
7-4
DRD Reception
(Available for inch
versions only)
Auto (DRD) Select this if you use a Distinctive Ring Pattern service. 7-6
Manual Reception Manual This method allows you to receive faxes by pressing [Manual
RX] after confirming that the telephone line has connected to
the sending system. Connecting a telephone set
(commercially available product) to this machine enables you
to receive originals after talking to the person at the sending
system.
5-7
5-3
Receiving Faxes > Fax reception
Checking and Changing the Reception Method
1
Display the screen.
2
Select the reception method.
For FAX Automatic Reception, select [Auto (Normal)].
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
10:10System Menu/Counter.
Encrypted Reception
< Back
3/3
Auto(Normal)
FAX - Reception
Remote SW Dial
Reception Mode
55
Off
2
1
3
GB0054_02
GB0316_00
4
GB0327_02
Use [ ] or [ ] to scroll up and down.
10:10System Menu/Counter.
Auto (FAX/TEL)
Auto (Answering Machine)
Manual
Auto (Normal)
Cancel
1/1
OK
Reception - Reception Mode
GB0337_00
5-4
Receiving Faxes > FAX Automatic Reception
FAX Automatic Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-
dedicated reception. No special operation is required when receiving faxes.
Flow of reception
1
Reception Starts
Color MFP
Black & White MFP
When a fax has been sent to you, the machine rings the registered number of times, and then
starts receiving the fax.
After reception has started, the Processing indicator blinks.
NOTE
You can change the number of times the ringing tone rings. (Refer to FAX on page 9-6.)
5-5
Receiving Faxes > FAX Automatic Reception
2
Reception Print
Color MFP
Black & White MFP
Received faxes are output to the inner tray with the printed side facing down. The inner tray
can hold a maximum of 150 sheets on a Color MFP, or 500 sheets on a Black & White MFP, of
plain paper (80g/m2). However, the number of sheets varies with the condition of the paper to
be used.
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the machine’s Operation Guide.
IMPORTANT
When the number of sheets to be printed exceeds the number of sheets that can be
held, remove all the paper on the inner tray.
Even if the machine is not capable of printing due to paper running out or a paper
jam, it can still receive faxes (memory reception).
5-6
Receiving Faxes > FAX Automatic Reception
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
1
Press the Status/Job Cancel key.
2
Disconnection of communication.
When communication is disconnected, reception stops.
Status/Job Cancel.
Status
Printer
10:10
FAX
Toner Status
Paper Status
Pause All
Print Jobs
3/4
No Paper
OK
Waiting
Running
FAX
10:10Status/Job Cancel.
1/1
End
Receiving...
Menu Line Off
1
2
GB0052_02
GB0191_00
Use [ ] or [ ] to scroll up and down.
5-7
Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected
to the sending system.
Flow of reception
1
The machine receives a call.
When the machine receives a call, it rings.
2
Press [On Hook].
Press [On Hook] to establish the connection.
3
Press [Manual RX].
After the sending side has started transmission, the machine starts receiving the
originals.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To
change to manual mode, refer to Reception Mode on page 9-8.
Connecting a telephone set (commercially available product) to this machine enables you to
receive originals after talking to the person at the sending system.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
GB0669_00
On Hook
10:10Ready to send.
0123456
Manual RX Line Off
GB0694_00
5-8
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do? Reference Page
Print received faxes on both sides of the paper. Duplex Print Output page 5-10
Receive a two-page fax on one page. 2 in 1 Print page 5-11
Print received faxes together as a batch. Batch Print page 5-11
Print the date and time of reception and other information. Reception Date/Time page 5-10
Restrict the type of paper that can be used. Media Type for Print Output page
5-9
Connection to PBX (Private Branch Exchange) (Europe only) PBX Setting (Europe only) page 1-
13
Forward received faxes to another fax machine or a computer. Memory Forwarding page 6-2
Store received faxes in the machine without printing them. Sub Address Box Function page 6-
13
Initiate reception of a fax by controlling the receiving machine. Polling Communication page 6-26
Encrypt an original to send it safely. Encryption page 6-36
5-9
Receiving Faxes > Fax reception settings
Fax reception settings
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
1
Display the screen.
Select the cassette that you want to use for fax reception.
2
Selecting the paper size.
Supported paper types All Media Types, Plain, Vellum, Rough, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated*, High Quality, Custom 1-8
*. Not used on a Black & White MFP.
NOTE
[Paper Size] is only displayed when the size dial on the cassette is set to Other.
Cassette 4 cannot be used on a Color MFP.
Cassette 1
10:10System Menu/Counter.
Cassette 2
< Back
1/2
Cassette 3
Cassette 4
Cassette/MP Tray Settings
System Menu/Counter.
System Menu
User Property
10:10
Cassette/MP Tray Settings
Common Settings
Copy
2/5
2
1
3
GB0054_01
GB0136_00
Use [ ] or [ ] to scroll up and down.
Cassette 1 - Paper Size
10:10System Menu/Counter.
Metric
Inch
Others
Cancel
1/1
Next >
Paper Size
10:10System Menu/Counter.
Media Type
< Back
1/1
Auto(Metric)
Plain
Cassette/MP Tray Settings - Cassette 1
1
2
GB0137_00
GB0140_00
5-10
Receiving Faxes > Fax reception settings
3
Selecting the paper type.
4
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same paper type as
you selected in step 3.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Duplex Print Output
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
For more information about configuring settings, refer to Default fax settings on page 9-2.
IMPORTANT
Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
NOTE
When the received data is printed on multiple pages, the reception date/time is printed on
the fist page only. It is not printed on the pages that follow. When the received fax data is
forwarded after retrieving it from memory, the reception date/time is not added to the
forwarded data.
On Print the reception date/time.
Off Do not print the reception date/time.
On Print on both sides.
Off Do not print on both sides.
10:10System Menu/Counter.
Rough
Recycled
Preprinted
Plain
Cancel
1/5
OK
Cassette 1 - Media Type
Paper Size
10:10System Menu/Counter.
Media Type
< Back
1/1
Auto(Metric)
Plain
Cassette/MP Tray Settings - Cassette 1
12
3
GB0137_00
GB0221_00
Use [ ] or [ ] to scroll up and down.
5-11
Receiving Faxes > Fax reception settings
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper.
For more information about configuring settings, refer to Default fax settings on page 9-2.
Batch Print
When a multi-page fax is received, the pages are printed in a batch after all pages are received.
For more information about configuring settings, refer to Default fax settings on page 9-2.
On Print 2 in 1.
Off Do not print 2 in 1.
On Print as a batch after all pages are received.
Off Print each page as it is received.
6-1
6 Using Convenient Fax
Functions
This chapter explains the following topics:
Memory Forwarding ........................................................................................................................................... 6-2
Type of Forwarding Destination ............................................................................................................... 6-2
Setting Forwarding ................................................................................................................................... 6-2
Registering Forwarding Destination ......................................................................................................... 6-3
Changing and Deleting Registration Contents ......................................................................................... 6-4
Forwarding Time Setting .......................................................................................................................... 6-5
File Format Setting .................................................................................................................................. 6-6
File Separation ......................................................................................................................................... 6-7
E-mail Subject Add. Info Setting .............................................................................................................. 6-8
FTP Encrypted TX Setting ....................................................................................................................... 6-9
Print Setting ........................................................................................................................................... 6-10
File Name Registration .......................................................................................................................... 6-10
Settings for Forwarding from COMMAND CENTER (Memory Forwarding) .......................................... 6-12
Sub Address Box Function .............................................................................................................................. 6-13
Sub Address Box ................................................................................................................................... 6-13
Sub Address Communication ................................................................................................................ 6-13
Registering a Sub Address Box ............................................................................................................. 6-14
Changing/Deleting Sub Address Box .................................................................................................... 6-16
Printing Originals from a Sub Address Box ........................................................................................... 6-18
Checking Details .................................................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ..................................................................... 6-21
Deleting Originals from a Sub Address Box .......................................................................................... 6-21
Printing a Sub Address Box List ............................................................................................................ 6-22
Sub Address Transmission .................................................................................................................... 6-23
Polling Communication .................................................................................................................................... 6-26
Polling Transmission .............................................................................................................................. 6-26
Polling Reception ................................................................................................................................... 6-30
Printing from a Polling Box .................................................................................................................... 6-33
Checking Details .................................................................................................................................... 6-34
Deleting Originals in a Polling Box ......................................................................................................... 6-35
Encryption ........................................................................................................................................................ 6-36
Registering an Encryption Key .............................................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key .......................................................... 6-38
Using the Encrypted Transmission ........................................................................................................ 6-39
Setting the Encrypted Reception ........................................................................................................... 6-42
Network FAX .................................................................................................................................................... 6-43
Flow of Network FAX Sending ............................................................................................................... 6-43
Flow of Network FAX Receiving ............................................................................................................ 6-43
Setup ..................................................................................................................................................... 6-44
Installing the Network Fax Driver ........................................................................................................... 6-45
Basic Transmission ................................................................................................................................ 6-46
Configuring the Driver Default Settings ................................................................................................. 6-49
6-2
Using Convenient Fax Functions > Memory Forwarding
Memory Forwarding
When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.
Type of Forwarding Destination
Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be
forwarded to the specified destination.
You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or
FTP) transmission.
Setting Forwarding
Use the procedure below to set forwarding.
1
Display the screen.
2
Configure the function.
Select [On] or [Off] whether to forward or not to forward the received documents.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
Forward Settings - Forwarding
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
12
GB0377_00
GB0378_00
6-3
Using Convenient Fax Functions > Memory Forwarding
Registering Forwarding Destination
Use the procedure below to register a forwarding destination.
1
Display the screen.
2
Configure the function.
Display the add destination screen and follow the procedure below to register the forwarding
destination. Only one destination can be registered.
Selecting Forwarding Destination from Address Book
1Press [Address Book] or [Ext Address Book].
2Select the destination (individual) you want to register as a forwarding destination.
Entering Forwarding Destination Directly
1Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].
2Enter the address to be registered as a forwarding destination.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
Forward Settings - Forward Destination
10:10System Menu/Counter.
te
Menu
1/1
End
test
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
Add - Address Type
10:10System Menu/Counter.
Ext. Address Book
Address Entry (FAX)
Address Entry (E-mail)
Address Book
Cancel
1/2
Next >
1
2
3
GB0392_00
GB0377_00
GB0393_00
6-4
Using Convenient Fax Functions > Memory Forwarding
If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination,
refer to the Operation Guide for the machine to enter the address.
3
Press [End].
Changing and Deleting Registration Contents
Use the procedure below to change or delete registration contents.
1
Display the screen.
2
Edit or delete the destination.
To edit the destination
Press […] and change the destination.
NOTE
For details on character entry, refer to Character Entry Method on page 11-2.
Forward Settings - Forward Destination
10:10System Menu/Counter.
Sales department 1
Menu
1/1
End
123456789
GB0392_01
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
Forward Settings - Forward Destination
10:10System Menu/Counter.
Sales department 1
Menu
1/1
End
123456789
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
1
2
GB0392_01
GB0377_00
6-5
Using Convenient Fax Functions > Memory Forwarding
To delete
Select the destination and press [(Delete)] (the trash can icon).
3
Press [End].
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
Display the screen.
Forward Settings - Forward Destination
10:10System Menu/Counter.
Sales department 1
Menu
1/1
End
123456789
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
1
2
3
GB0392_01
GB0377_00
Forward Settings - Forward Destination
10:10System Menu/Counter.
te
Menu
1/1
End
test
GB0392_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
6-6
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End
Time].
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS
as the file format.
1
Display the screen.
NOTE
Enter the time on the 24 hours system.
E-mail Subject Add. Info.
10:10System Menu/Counter.
FTP Encrypted TX
< Back
2/3
Print
Schedule
FAX - Forward Settings
Off
Off
Off
All Day
Forward Settings - Schedule
10:10System Menu/Counter.
Preset Time
All Day
Cancel
1/1
OK
Schedule - Start Time
10:10System Menu/Counter.
:
(00 - 23)
< Back
(00 - 59)
Next >Cancel
1
2
3
4
Schedule - End Time
10:10System Menu/Counter.
:
(00 - 23)
< Back
(00 - 59)
Cancel OK
5
6
GB0385_00
GB0377_01
GB0387_00
GB0386_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
6-7
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
Select [PDF], [TIFF], or [XPS].
If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].
File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.
1
Display the screen.
2
Configure the function.
To create one file per page, select [Each Page].
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
Forward Settings - File Format
10:10System Menu/Counter.
TIFF
XPS
PDF
Cancel
1/1
OK
1
2
GB0379_00
GB0377_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
Forwarding
10:10System Menu/Counter.
Forward Destination
< Back
1/3
Off
TIFF
File Format
File Separation
FAX - Forward Settings
Off
Forward Settings - File Separation
10:10System Menu/Counter.
Each Page
Off
Cancel
1/1
OK
1
2
GB0380_00
GB0377_00
6-8
Using Convenient Fax Functions > Memory Forwarding
E-mail Subject Add. Info Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
1
Display the screen.
2
Configure the function.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
E-mail Subject Add. Info.
10:10System Menu/Counter.
FTP Encrypted TX
< Back
2/3
Print
Schedule
FAX - Forward Settings
Off
Off
Off
All Day
Forward Settings - E-mail Subject Add. Info.
10:10System Menu/Counter.
Sender Name
Sender FAX No.
Off
Cancel
1/1
OK
1
2
GB0381_00
GB0377_01
Use [ ] or [ ] to scroll up and down.
6-9
Using Convenient Fax Functions > Memory Forwarding
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
1
Display the screen.
2
Configure the function.
NOTE
To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to
the Operation Guide for the machine.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
E-mail Subject Add. Info.
10:10System Menu/Counter.
FTP Encrypted TX
< Back
2/3
Print
Schedule
FAX - Forward Settings
Off
Off
Off
All Day
Forward Settings - FTP Encrypted TX
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
1
2
GB0382_00
GB0377_01
Use [ ] or [ ] to scroll up and down.
6-10
Using Convenient Fax Functions > Memory Forwarding
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
Display the screen.
2
Configure the function.
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number.
1
Display the screen.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
Use [ ] or [ ] to scroll up and down.
Forward Settings - Print
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
E-mail Subject Add. Info.
10:10System Menu/Counter.
FTP Encrypted TX
< Back
2/3
Print
Schedule
FAX - Forward Settings
Off
Off
Off
All Day
2
1
GB0383_00
GB0377_01
Use [ ] or [ ] to scroll up and down.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Forward Settings
10:10System Menu/Counter.
< Back
2/2
FAX
12
3
GB0054_02
GB0316_01
6-11
Using Convenient Fax Functions > Memory Forwarding
2
Configure the function.
1Enter the file name.
2Set additional information.
If you do not want to add information to the document name, select [None], and set [None] or [FAX No.]
for sender name information addition.
To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and
Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name
information addition.
File name sample
Example: doc00352720100826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)
NOTE
For details on character entry, refer to Character Entry Method on page 11-2.
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
File Name
10:10System Menu/Counter.
< Back
3/3
FAX - Forward Settings
doc
2
1
3
GB0057_45
GB0377_02
Use [ ] or [ ] to scroll up and down.
File Name - Add Sender Info.
10:10System Menu/Counter.
Add No./Addr to Front
Add No./Addr to Back
None
< Back
1/1
OKCancel
File Name - Additional Info
10:10System Menu/Counter.
Date and Time
Job No.
Job No. & Date and Time
None
< Back
1/2
Next >Cancel
12
GB0390_00
GB0388_00
Use [ ] or [ ] to scroll up and down.
6-12
Using Convenient Fax Functions > Memory Forwarding
Settings for Forwarding from COMMAND CENTER (Memory
Forwarding)
You can use COMMAND CENTER on a computer connected to the network to specify the forwarding settings on this
machine.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing COMMAND CENTER
1
Display COMMAND CENTER
1Open the web browser.
2In the Address or Location bar, enter the machine’s IP address as the URL, e.g.
192.168.48.21/. The web page displays basic information about the machine and
COMMAND CENTER as well as the current status of the machine.
2
Select settings in COMMAND CENTER.
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on COMMAND CENTER, remember to enter the
correct user name and password when trying to access the relevant screens.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
6-13
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Box Function
Sub Address Box
A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed.
Using sub address reception function, you can store received originals in a personal Sub Address Box.
For the method for using a Sub Address Box, see the next section.
• Registering a Sub Address Box page 6-14
• Changing/Deleting Sub Address Box page 6-16
For the method for manipulating a received fax stored in a Sub Address Box, see the next section.
• Printing Originals from a Sub Address Box page 6-18
• Checking Details page 6-19
• Deleting Originals after Printing from a Sub Address Box page 6-21
• Deleting Originals from a Sub Address Box page 6-21
• Printing a Sub Address Box List page 6-22
For the method for transmitting to a Sub Address Box, see the next section.
• Sub Address Transmission page 6-23
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication on this machine also allows advanced communication functions such as
storing received originals in Sub Address Boxes.
Sub address-based communication can be used together with various kind of functional communication. When
registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry
before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives faxes, a sub address is used to specify the Sub Address Box.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to Sub Address Transmission on page
6-23.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
6-14
Using Convenient Fax Functions > Sub Address Box Function
Registering a Sub Address Box
Up to 20 Sub Address Boxes can be registered.
1
Display the screen.
2
Configure the function.
1Enter a box name and sub address.
For details on character entry, refer to Character Entry Method on page 11-2.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
Sub Address Boxes can also be registered in the system menu.
NOTE
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Menu
10:10
Close
Delete
Add
2/2
Edit
Add - Sub Address
10:10
Backspace
< Back Next >
Space
1111
Cancel
Document Box.
2
5
1
6
3
4
GB0656-00
GB0662-01
GB0057-41
GB0373-00
Use [ ] or [ ] to scroll up and down.
6-15
Using Convenient Fax Functions > Sub Address Box Function
2Set the owner
Select the owner of the box.
3Select shared settings
If the box will be used by an individual, select [Private]. If it will be shared with other users,
select [Shared].
4Set the box password
NOTE
[Owner] will appear when user administration is turned on.
NOTE
[Permission] settings will appear when user accounting is turned on and an [Owner] is set.
Owner
10:10Document Box.
Network User
No Owner
Local User
Cancel
1/1
Next >
Add - Confirmation
Box
10:10
Cancel
Box No.
Sub Address
Owner
Box Name
Auto
1111
< Back
1/2
Save
User A
Document Box.
1
3
2
GB0374_00
GB0296_00
Shared
10:10
Cancel
Box Password
Delete after Print
Permission
*********
Off
< Back
2/2
Save
Document Box.
Add - Confirmation
Permission
10:10
Shared
Private
Cancel
1/1
OK
Document Box.
1
3
2
GB0374_01
GB0305_01
Use [ ] or [ ] to scroll up and down.
Shared
10:10
Cancel
Box Password
Delete after Print
Permission
*********
Off
< Back
2/2
Save
Document Box.
Add - Confirmation
13
2
5
4
GB0374_01
GB0057_43
GB0057_44
Use [ ] or [ ] to scroll up and down.
6-16
Using Convenient Fax Functions > Sub Address Box Function
Up to 16 digits can be entered for the box password. Numbers from 0 to 9, alphabetical letters,
spaces, "#", and "*" can be used. The password is required when printing the files from the
box.
5Select the delete after printing setting
To have an original be deleted after it is printed from the box, select [On]. To retain the original,
select [Off].
3
Register
Changing/Deleting Sub Address Box
1
Display the screen.
NOTE
If user accounting is turned on but an [Owner] is not set, or if user accounting is turned on
and an [Owner] is set but [Permission] settings are not set, the box password will not
appear.
NOTE
Sub Address Boxes can also be changed/deleted in the system menu.
Shared
10:10
Cancel
Box Password
Delete after Print
Permission
*********
Off
< Back
2/2
Save
Document Box.
Add - Confirmation
Delete after Print
10:10Document Box.
On
Off
Cancel
1/1
OK
13
2
GB0374_01
GB0306_01
Use [ ] or [ ] to scroll up and down.
Add - Confirmation
Box
10:10
Cancel
Box No.
Sub Address
Owner
Box Name
Auto
1111
< Back
1/2
Save
User A
Document Box.
GB0374_00
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
6-17
Using Convenient Fax Functions > Sub Address Box Function
2
Changing/Deleting
Changing
1Select the box
Press the box that you want to change and change the settings.
2Change the box name.
For details on character entry, refer to Character Entry Method on page 11-2.
3Change the box number.
Change the box number with the [+], [-], or numeric keys.
NOTE
If you set “00” as the box number, the box is registered under the lowest available number.
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Menu
10:10
Close
Delete
Add
2/2
Edit
2
1
GB0656-01
GB0662-01
Document Box.
Edit
10:10
1/1
OK
Next >CancelMenu
Box
3
GB0829-00
Use [ ] or [ ] to
scroll up and down.
Box:Box
Box
10:10
Box No.
Sub Address
Owner
Box Name
01
1111
1/2
Save
User A
Document Box.
Cancel < Back
1
3
2
GB0830_00
GB0057_42
Box:Box
Box
10:10
Box No.
Sub Address
Owner
Box Name
01
1111
1/2
Save
User A
Document Box.
Cancel < Back
Box No.
10:10Document Box.
(00 - 20)
Cancel OK
1
3
2
GB0830_00
GB0294_00
6-18
Using Convenient Fax Functions > Sub Address Box Function
4Change the sub address.
For details on character entry, refer to Character Entry Method on page 11-2.
Deleting
Press the box that you want to delete.
Printing Originals from a Sub Address Box
To print the originals that have been sent to a Sub Address Box, use the following operation.
1
Display the screen.
Box:Box
Box
10:10
Box No.
Sub Address
Owner
Box Name
01
1111
1/2
Save
User A
Document Box.
Cancel < Back
Sub Address
10:10Document Box.
Backspace
Cancel OK
Space
1111
13
2
GB0830_00
GB0295_00
4
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Menu
10:10
Close
Delete
Add
2/2
Edit
2
1
GB0656-01
GB0662-01
Document Box.
Delete
10:10
1/1
OK
DeleteCancelMenu
Box
3
GB0832-00
Use [ ] or [ ] to scroll up and down.
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
6-19
Using Convenient Fax Functions > Sub Address Box Function
2
Selecting the Originals.
3
Print
Set Delete after Print and enter a file name, and press the Start key. Printing starts.
Checking Details
You can use the procedure below to check the details of documents forwarded to a Sub Address Box.
1
Display the screen.
NOTE
When the password is set to a Sub Address Box, you need to enter the password in the
following situations:
If user login is disabled
If user login is enabled but the Sub Address Box has been selected by another user when
you login with user privileges
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Box:Box
10:10Document Box.
doc00006420100908144604
< Back PrintMenu
1/1
Cancel
1
3
2
GB0656_01
GB0657_00
Ready to print from Box.
Print
Delete
afterPrint
File Name
Entry
Job Finish
Notice
Priority
Override
Off
Off doc Off
10:10
Cancel
1
GB0659_00
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
6-20
Using Convenient Fax Functions > Sub Address Box Function
2
Selecting the Originals.
Press […] for the document whose details you want to check. The details of the selected
document are displayed.
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Box:Box
10:10Document Box.
doc00006420100908144604
< Back PrintMenu
1/1
Cancel
File: doc00006420100908144604
doc00006420100908144604
10:10Document Box.
Number of Pages
Resolution
Date and Time
File Name
1 page
200x100dpi Normal
1/1
End
10/10/2010 10:10
1
2
GB0656_01
GB0657_00
GB0111_00
6-21
Using Convenient Fax Functions > Sub Address Box Function
Deleting Originals after Printing from a Sub Address Box
To automatically delete the originals printed form the Sub Address Box, use the following operation.
1
Display the screen.
2
Configure the function.
The original is deleted after printing.
Deleting Originals from a Sub Address Box
Use the procedure below to delete an original that you have forwarded to a Sub Address Box.
1
Display the screen.
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Box:Box
10:10Document Box.
doc00006420100908144604
< Back PrintMenu
1/1
Cancel
Delete after Print
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
1
3
6
5
2
GB0656_01
GB0657_00
GB0306_00
Ready to print from Box.
Print
Delete
afterPrint
File Name
Entry
Job Finish
Notice
Priority
Override
Off
Off doc Off
10:10
Cancel
4
GB0659_00
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
6-22
Using Convenient Fax Functions > Sub Address Box Function
2
Deleting
Printing a Sub Address Box List
You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address
Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed.
1
Display the screen.
2
Print
NOTE
The list can be printed when user login has been enabled and the machine is logged in with
administrator privileges.
Document Box.
Sub Address Box
10:10
1/1
OK
Next >CancelMenu
Box
Box:Box
10:10Document Box.
doc00006420100908144604
< Back PrintMenu
1/1
Cancel
1
3
2
4
GB0656_01
GB0657_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Document Box
10:10System Menu/Counter.
Job Box
Polling Box
Sub Address Box
< Back
1/1
12
3
GB0054_02
GB0290_00
Use [ ] or [ ] to scroll up and down.
Document Box - Sub Address Box
10:10System Menu/Counter.
Print List
Add/Edit
< Back
1/1
2
1
GB0291_00
6-23
Using Convenient Fax Functions > Sub Address Box Function
Sub Address Transmission
To specify a Sub Address Box when sending a fax, follow the steps below.
For the setting method when the machine receives originals, refer to Sub Address Box Function on page 6-13.
1
Press the FAX key.
2
Place the originals.
3
Specifying destination.
Press [Add Dest.] and enter the fax number of the other party.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One touch key, you can also use the One-touch key.
FAX Reception Box
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0703_00
6-24
Using Convenient Fax Functions > Sub Address Box Function
4
Configure the function.
1Display the screen.
2Enter the sub address.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address.
3Enter the sub address password.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters
to enter a sub address password.
4Finish entry of the sub address.
Press [OK].
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
1
GB0703_00
Sub Address
10:10
Password
Cancel
1/1
FAX - Sub Address
OK
**********
Ready to send.
10:10
Backspace
Cancel OK
Space
1111
Sub Address - Sub Address
Ready to send.
1
2
3
GB0169_01
GB0170_00
Sub Address
10:10
Password
Cancel
1/1
FAX - Sub Address
OK
**********
Ready to send.
Sub Address - Password
10:10
Backspace
Cancel OK
Space
Ready to send.
****
12
3
GB0169_01
GB0171_00
Sub Address
10:10
Password
Cancel
1/1
FAX - Sub Address
OK
**********
Ready to send.
GB0169_01
6-25
Using Convenient Fax Functions > Sub Address Box Function
5
Send Start.
Check the destination and press the Start key.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
1
2
GB0703_00
6-26
Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them. You
can use polling transmission with the same originals as many times as you wish. (Refer to page 6-26.)
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination. To
allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
Display the screen.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
NOTE
You can store up to 10 originals for polling transmission.
You can also add to or overwrite originals up until a polling request arrives from the destination. Refer to Overwrite
Setting on page 6-27.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Document Box
10:10System Menu/Counter.
Job Box
Polling Box
Sub Address Box
< Back
1/1
1
2
3
GB0054_02
GB0290_00
Use [ ] or [ ] to scroll up and down.
6-27
Using Convenient Fax Functions > Polling Communication
2
Configure the function.
Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.
1
Display the screen.
2
Configure the function.
Delete Transmitted File
10:10System Menu/Counter.
Overwrite Setting
< Back
1/1
On
Permit
Document Box - Polling Box
Polling Box - Delete Transmitted File
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
2
1
GB0313_00
GB0314_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Document Box
10:10System Menu/Counter.
Job Box
Polling Box
Sub Address Box
< Back
1/1
1
2
3
GB0054_02
GB0290_00
Use [ ] or [ ] to scroll up and down.
Delete Transmitted File
10:10System Menu/Counter.
Overwrite Setting
< Back
1/1
On
Permit
Document Box - Polling Box
Polling Box - Overwrite Setting
10:10System Menu/Counter.
Prohibit
Permit
Cancel
1/1
OK
2
1
GB0313_00
GB0315_00
6-28
Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
1
Press the Document Box key.
2
Place the originals.
3
Display the screen.
4
Select the functions
Function Description
Duplex Select the type and binding of originals.
Scan Resolution Chooses the level of detail used for scanning originals.
Density Adjusts the density used for scanning originals.
File Name Entry Allows you to rename the files created from scanned
originals. You can also use this function to add the job
number and/or date.
1
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
Document Box.
Polling Box
test
10:10
1/1
OK
Store FileCancelMenu
12
GB0051_00
GB0663_01
Ready to store in Box.
Store File
Duplex Scan
Resolution
Density
Functions
10:10
Cancel
File Name
Entry
doc
1-sided 200x200dpi Fine Normal 0
GB0665_00
6-29
Using Convenient Fax Functions > Polling Communication
For each of the functions, refer to Sending Faxes on page 4-1 or the machine’s Operation
Guide.
5
Start storing.
Press the Start key. The originals are scanned and stored in the Polling box.
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to Deleting Originals in a Polling
Box on page 6-35.
Functions Original Size Select the size of originals to be scanned. Be sure to select
the original’s size when using custom size originals.
Orig. Orientation To ensure that the originals are stored in the correct
orientation, this indicates which end of the original is the
top. To use the following functions, select the orientation of
the originals.
Duplex.
Original Image Select image quality.
Continuous Scan Allows you to divide originals that cannot be placed in the
document processor at one time into multiple scans and
then store the result as a single file. With this function,
originals continue to be scanned until you press [Finish
Scan].
Job Finish Notice Sends a notice by an e-mail when a transmission is
complete.
Function Description
6-30
Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)
NOTE
Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted
communication is registered, encrypted communication is disabled for polling reception.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to Sub Address Communication on page 6-
13.
For information on how to receive files using sub address bulletin board communication,
refer to Using Polling Reception with Sub Addresses on page 6-32.
6-31
Using Convenient Fax Functions > Polling Communication
Using Polling Reception
1
Press the FAX key.
2
Turn on polling reception.
3
Specifying destination.
For details, refer to Methods For Entering the Destination on page 3-1.
4
Press the Start key.
Press the Start key. The operations for reception begin.
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
Ready to send.
Functions
Close
10:10
Off
Job Finish Notice
3/3
Add/Edit
Shortcut
FAX Delayed Transmission
Off
FAX Direct Transmission
Off
Off
FAX Polling RX
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
FAX Polling RX
Off On
10:10
Cancel OK
Ready to send.
12
3
4
GB0669_00
GB0673_02
GB0094_00
Use [ ] or [ ] to scroll up and down.
6-32
Using Convenient Fax Functions > Polling Communication
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
1
Press the FAX key.
2
Turn on polling reception.
To turn on polling reception, refer to Polling Reception on page 6-30.
3
Select the destination, and entering the sub address.
For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.
For the procedure for selecting a destination, refer to Methods For Entering the Destination on
page 3-1.
4
Press the Start key.
Press the Start key. The operations for reception begin.
IMPORTANT
Check the sub address set by the sender beforehand.
NOTE
You can select destinations using a combination of numeric keys input, One-touch keys
selection and selection from the Address Book containing registered sub addresses.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer
to Entry Check for New Dest. in the Operation Guide for the machine.
6-33
Using Convenient Fax Functions > Polling Communication
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1
Display the screen.
2
Select the original.
3
Print
Enter a file name and set Job Finish Notice, and press the Start key. Printing starts.
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
Menu
Store File
10:10
Close
Print
Delete
Select All
1/2
Polling Box
10:10Document Box.
doc00006620100908151210
doc00006520100908150414
Cancel Store FileMenu
1/1
1
3
2
GB0663_02
GB0664_00
Ready to print from Box.
Print
File Name
Entry
Job Finish
Notice
Priority
Override
doc
Cancel
Off Off
GB0667_00
6-34
Using Convenient Fax Functions > Polling Communication
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
1
Display the screen.
2
Select the original.
Press […] for the document whose details you want to check. The details of the selected
document are displayed.
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
Polling Box
10:10Document Box.
doc00006620100908151210
doc00006520100908150414
Cancel Store FileMenu
1/1
File: doc00006420100908144604
doc00006420100908144604
10:10Document Box.
Number of Pages
Resolution
Date and Time
File Name
1 page
200x100dpi Normal
1/1
End
10/10/2010 10:10
GB0663_02
GB0111_00
6-35
Using Convenient Fax Functions > Polling Communication
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
1
Display the screen.
2
To delete
Select the document you want to delete and press [(Delete)] (the trash can icon).
NOTE
If Delete Transmitted File is set to [On], originals are automatically deleted following polling
transmitted. (Refer to page 6-26.)
Document Box.
Box
Sub Address Box
Job Box Removable Memory
Polling Box
10:10
1/1
1
2
GB0051_00
Polling Box
10:10Document Box.
doc00006620100908151210
doc00006520100908150414
Cancel Store FileMenu
1/1
13
2
GB0663_02
6-36
Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Description of settings at sending and receiving systems
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the
sending system and when setting encryption in the receiving system.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our brand system with the same type of encryption functions.
Settings Sending
system
Receiving
system
Reference
page
Encryption Key No. (A) 2 digits (B) 2 digits 6-36
Encryption Key (C) 16 digits (C) 16 digits 6-36
Key No. of Address Book (or when the number
is directly dialed)
(A) 2 digits ―6-39
Receiving system encryption box number*
* When the machine receives originals, the Encryption Box is not used.
(D) 4 digits ―6-39
Encryption Box No.* ―(D) 4 digits ―
Key No. in reception setting ―(B) 2 digits 6-42
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses. For
example, the same characters should be used as the encryption key (C) in both the sending
and receiving systems.
Output originals
Decrypt
Receiving system
Encryption
Encrypt
Sending system
Scan originals
6-37
Using Convenient Fax Functions > Encryption
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily.
1
Display the screen.
2
Configure the function.
Press […] for the unregistered encryption key, enter the 16-digit encryption key, and press
[OK].
To register other encryption keys, repeat step 2.
3
Finish registration.
Press [End].
NOTE
Up to 20 encryption keys can be registered.
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
Encryption Key Registration
10:10System Menu/Counter.
FAX Remote Diagnostics
< Back
1/1
FAX - TX/RX Common
On
1
2
4
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
3
GB0316_00
GB0054_02
GB0317_00
Use [ ] or [ ] to scroll up and down.
10:10System Menu/Counter.
Key01
Menu
1/5
End
Key02
Key03
Key04
TX/RX Common - Encryption Key Registration
2
1
3
GB0318_00
GB0057_50
10:10System Menu/Counter.
Key01
Menu
1/5
End
Key02
Key03
Key04
TX/RX Common - Encryption Key Registration
GB0318_00
6-38
Using Convenient Fax Functions > Encryption
Changing and Deleting Registration Contents of Encryption
Key
1
Display the screen.
2
Change/Delete.
Changing
Press […] for the encryption key you want to change, enter the new encryption key, and press
OK.
Deleting
Select the encryption key you want to delete, and press [(Delete)] (the trash can icon).
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
1
2
Encryption Key Registration
10:10System Menu/Counter.
FAX Remote Diagnostics
< Back
1/1
FAX - TX/RX Common
On
4
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
3
GB0316_00
GB0054_02
GB0317_00
Use [ ] or [ ] to scroll up and down.
10:10System Menu/Counter.
Key01
Menu
1/5
End
Key02
Key03
Key04
TX/RX Common - Encryption Key Registration
2
1
3
GB0318_00
GB0057_50
10:10System Menu/Counter.
Key01
Menu
1/5
End
Key02
Key03
Key04
TX/RX Common - Encryption Key Registration
1
2
3
GB0318_00
6-39
Using Convenient Fax Functions > Encryption
3
Finish changing/deleting.
Press [End].
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
2
Press the FAX key.
3
Place the originals.
4
Specifying destination.
Press [Add Dest.] and enter the fax number of the other party.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
touch keys, you can use the destination.
10:10System Menu/Counter.
Key01
Menu
1/5
End
Key02
Key03
Key04
TX/RX Common - Encryption Key Registration
GB0318_00
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
1
2
GB0669_00
GB0703_00
6-40
Using Convenient Fax Functions > Encryption
5
Turn on encrypted transmission.
1Display the screen.
2Select [On] for encryption.
3Select the encryption key number.
Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
TX Start Speed
10:10System Menu/Counter.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Key No.:01 Box No.:0001
FAX - Detail Settings
OK
FAX
10:10
On Hook
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu Next Dest.
1234567890
Ready to send.
2
1
GB0703_00
GB0168_00
Encryption
10:10
Cancel
1/1
Off
Detail Settings - Encrypted Transmission
OK
Ready to send.
10:10
On
Off
Cancel
1/1
OK
Encrypted Transmission - Encryption
Ready to send.
1
2
GB0174_00
GB0175_00
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
On
Cancel
10:10
Encryption Key No.
Encryption Key: 01
Off
Encryption Box
1/1
OK
Encrypted Transmission - Encryption Key No.
10:10
OKCancel
1/1
Key01
Ready to send.
12
GB0174_01
GB0176_00
6-41
Using Convenient Fax Functions > Encryption
4Select the encryption box.
If you need to select an encryption box, set the box.
To enter the encryption box number, enter the box number (0000 to 9999) with the numeric
keys and press [OK].
5Finish the encrypted transmission settings.
Press [OK].
6
Send Start
Press the Start key. The transmission will start.
NOTE
When On is selected in Dest. Check before Send, a destination confirmation screen is
displayed when you press the Start key. For details, refer to Confirmation Screen of
Destinations on page 8-12.
Encrypted Transmission - Encryption Box
10:10
On
Off
Cancel
1/1
OK
Ready to send.
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
On
Cancel
10:10
Encryption Key No.
Encryption Key: 01
Off
Encryption Box
1/1
OK
Encrypted Transmission - Encryption Box No.
10:10
(0000 - 9999)
Cancel OK
Ready to send.
1
2
4
5
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
On
Cancel
10:10
Encryption Key No.
Encryption Key: 01
1111
Encryption Box
Encryption Box No.
1/1
OK
On
3
GB0174_01
GB0177_00
GB0174_02
GB0178_00
Ready to send.
Detail Settings - Encrypted Transmission
Encryption
On
Cancel
10:10
Encryption Key No.
Encryption Key: 01
1111
Encryption Box
Encryption Box No.
1/1
OK
On
TX Start Speed
10:10System Menu/Counter.
ECM
Cancel
1/1
33600bps
On
Encrypted Transmission
Key No.:01 Box No.:0001
FAX - Detail Settings
OK
1
2
GB0174_02
GB0168_00
FAX:1234567890
10:10
Cancel
Sub Address
Pause Space Backspace
Detail Settings
OKMenu
Ready to send.
1
2
GB703_03
6-42
Using Convenient Fax Functions > Encryption
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to Registering an Encryption Key on page
6-36.
2
Display the screen.
3
Turn on encrypted reception.
To turn on encrypted reception, select [On] and select the encryption key number.
Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
The machine receives the encrypted originals from the sender of the specified encryption key.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
GB0054_02
GB0316_00
Use [ ] or [ ] to scroll up and down.
Encrypted Reception - Encryption Key No.
10:10
OK< Back
1/1
Cancel
System Menu/Counter.
Key01
10:10System Menu/Counter.
Encrypted Reception
< Back
3/3
Auto(Normal)
FAX - Reception
Remote SW Dial
Reception Mode
55
Off
Reception - Encrypted Reception
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
GB0327_02
GB0343_00
GB0344_00
Use [ ] or [ ] to scroll up and down.
12
3
6-43
Using Convenient Fax Functions > Network FAX
Network FAX
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
• PC-prepared document can be sent and received by fax without being printed out.
• An Address Book (in the machine/PC) can be used to specify a desired destination.
• Addition of a cover page.
• Transmission and printing can be done simultaneously.
• E-mail reporting of the transmission result.
• Sub address transmission is available.
• Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using the same
operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the memory
forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.
6-44
Using Convenient Fax Functions > Network FAX
Setup
The following preparation is needed before using Network FAX.
Flow of Setup
Connection to a PC
Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation
Guide.
Machine Registration
Using the memory transmission function, select the recipient PC or file format.
Installing Software on the PC
Install the dedicated software (included in the supplied DVD) on your PC required to use Network FAX.
For details, refer to Installing the Network Fax Driver on page 6-45.
Network FAX Driver Operation Guide
The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF
(Portable Document Format). The main contents include the following.
• Installing Network FAX Driver
• Performing Network FAX Sending
• Specifying the Network FAX Transmission Settings
• Specifying the Cover Letter Settings
Opening the Online Manual
Follow the steps below to refer to the online manual.
1Insert the DVD supplied with the machine into the DVD drive. An explanation of the
licensing agreement is displayed. If you agree to the terms of the agreement, click Accept.
The main menu screen then appears.
2Click Software Documentation and then Network FAX Driver. The online manual appears.
NOTE
Use the memory transmission function to forward the received fax to the PC or forward it as
an e-mail attachment. For details, refer to Memory Forwarding on page 6-2.
NOTE
Adobe Reader 8.0 or later needs to be installed to view the online manual.
6-45
Using Convenient Fax Functions > Network FAX
Installing the Network Fax Driver
The procedure for installing the Network Fax Driver is explained below. (The screens in
Windows 7 are shown.)
1
Display the install screen.
2
Select Custom Mode.
3
Select the machine.
NOTE
For the detailed installation procedure, refer to Network FAX Driver Operation Guide.
NOTE
If the machine is not turned on, it will not be found. If the machine is not found, make sure
the machine and your computer are connected via the network, make sure the machine is
turned on, and click [Refresh].
To install by [Custom Select], refer to Network FAX Driver Operation Guide.
1
2
2
3
1
6-46
Using Convenient Fax Functions > Network FAX
4
Select FAX Driver.
Remove the [KX DRIVER] checkmark, select the [FAX Driver] checkbox, and click [Next >].
5
Follow the instructions in the wizard to install the driver.
Basic Transmission
1
Create the document to be sent.
1Use an application on your computer to create the document to be sent.
2Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.
2
Select settings in the Print dialog box.
1Select the product name of the machine to be used in the printer name list.
2Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example. The
actual dialog box will vary depending on the application that you are using.
1
2
Remove the checkmark.
2
1
3
6-47
Using Convenient Fax Functions > Network FAX
3Click [Properties] to open the Properties window.
3
Select settings on the FAX Setting tab.
1Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
The screen shown is for a Color MPF.
For detailed information on the settings on the tab, refer to Configuring the Driver Default
Settings on page 6-49.
2You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings
dialog box will appear.
4
Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to Network FAX Driver Operation Guide.
3
1
2
2
1
6-48
Using Convenient Fax Functions > Network FAX
5
Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to Network FAX Driver Operation Guide.
6
Set the destination.
1Use the keyboard to enter the destination fax number.
2Click [Add to Destination List]. The destination information will appear in the address list. To
send to multiple destinations, repeat this operation.
3To use the Address Book, click [Select from Address Book] and select the destination.
For the procedures for using and registering destinations in the Address Book, refer to
Network FAX Driver Operation Guide.
7
Send
Click [Send]. Transmission will begin.
6-49
Using Convenient Fax Functions > Network FAX
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission
conditions.
1
Display the screen.
1From the start button, click [Control Panel], [Hardware and Sound], and [Devices and
Printers].
2Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.
2
Select settings.
The screen shown is for a Color MPF.
The following settings can be specified.
Item Description
Original Size Select the size of the document being transmitted from the drop-
down list.
Available settings: Letter, Legal, Statement, A4, A5, Folio and
B5(JIS)
Orientation Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape
Resolution Select the resolution of the document to be transmitted from the
drop-down list.
Available settings: Normal, Fine, Ultra fine
FAX TX Setting Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
For detailed information on the settings, refer to Network FAX Driver
Operation Guide.
7-1
7 Using a Connected
Telephone
This chapter explains the following topics:
FAX/TEL Auto Switch Reception ....................................................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ............................................................................................... 7-4
DRD Reception (Available for inch versions only) ............................................................................................. 7-6
Manual Send ...................................................................................................................................................... 7-8
Manual Reception .............................................................................................................................................. 7-9
Remote Switch Function .................................................................................................................................. 7-10
7-2
Using a Connected Telephone > FAX/TEL Auto Switch Reception
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the
machine makes a ringing tone urging the user to respond.
Flow of reception
Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (FAX/TEL)].
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not
respond.
FAX FAX Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the other
party automatically (FAX
Automatic Reception)
Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)
When you lift the handset of the connected telephone set, you can
talk to the other party.
After the end of the
conversation, you can receive
the fax.
NOTE
At the end of the conversation, you can also manually receive the originals. (Refer to Manual
Reception on page 7-9.)
7-3
Using a Connected Telephone > FAX/TEL Auto Switch Reception
1
The telephone rings.
The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number
of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.
2
Answer the call.
When the call is from a telephone
1The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
2Talk to the other party.
When the call is from a fax
The machine starts receiving fax originals.
NOTE
You can change the number of times the ringing tone rings. (Refer to Reception on page 9-7.)
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
NOTE
At the end of the conversation, you can manually receive the originals. (Refer to Manual
Reception on page 7-9.)
7-4
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
Flow of reception
Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (TAD)].
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine. (Refer to Reception on page 9-7.)
FAX FAX Telephone
When the other party has sent
originals with automatic send
When the other party has sent
originals with manual send
When the other party is calling
from a telephone
Receive fax originals from the
other party automatically (FAX
Automatic Reception).
The answering machine plays the message informing the other
party that the user is absent.
The answering machine records a message from the other party.
When the other party starts
sending originals, the machine
receives the originals being
sent.
7-5
Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception
1
The telephone rings.
The connected telephone set makes ringing tone the set number of times.
2
The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
When the call is from a fax
The machine starts receiving fax originals.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception. (Refer to Manual Reception on page 7-9.)
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
7-6
Using a Connected Telephone > DRD Reception (Available for inch versions only)
DRD Reception (Available for inch versions only)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
Flow of reception
Preparation:
Refer to Reception Mode on page 9-8 to select [Auto (DRD)].
1
The telephone rings.
When a call comes in, the telephone will ring.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
FAX Telephone
If the other party has dialed
your fax number...
If the other party has dialed
your telephone number...
Telephone company
The fax machine will ring using
the predetermined ring pattern
for a fax and fax reception will
start automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)
The fax machine will ring using
the predetermined ring pattern
for a telephone call.
Conversation is possible with
the other party if you answer
the telephone that is connected
to this fax machine.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception. For details, refer to Manual Reception
on page 7-9.
7-7
Using a Connected Telephone > DRD Reception (Available for inch versions only)
2
Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
7-8
Using a Connected Telephone > Manual Send
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
1
Place the originals.
2
Dial the destination.
Lift the handset, and dial the number of the receiving system.
3
Check if the telephone line has connected to the fax of the receiving
system.
If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.
4
Press [On Hook].
5
Press the Start key.
Transmission begins.
6
Replace the handset.
When sending starts, return the handset to its original position.
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
2
1
GB0669_00
7-9
Using a Connected Telephone > Manual Reception
Manual Reception
Use this method when you want to receive originals after talking to the person at the sending system.
1
The telephone rings.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
2
Lift the handset.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending
system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers, you
can talk to that person.
4
Press [On Hook].
5
Press [Manual RX].
Reception will start.
6
Replace the handset.
When reception starts, return the handset to its original position.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
to manual mode, refer to Reception Mode on page 9-8.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function. (Refer to Remote Switch Function on
page 7-10.)
FAX
On Hook Chain Check
Address Book
Add Dest.
Direct
Ext Address Book
Functions
10:10
Dest. :
One Touch Key
Recall
Favorites
Ready to send.
2
1
GB0669_00
On Hook
10:10Ready to send.
0123456
Manual RX Line Off
GB0694_00
7-10
Using a Connected Telephone > Remote Switch Function
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
1
The connected telephone set makes a ringing tone.
Lift the handset of the telephone.
2
Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signal-
sending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed. Refer to Reception on page 9-7.
NOTE
You can change the number of times the ringing tone rings. (Refer to Reception on page 9-7.)
8-1
8 Checking
Transmission Results
and Registration
Status
This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 8-2
Checking FAX Job History ................................................................................................................................. 8-3
Displaying Job Log Screen ...................................................................................................................... 8-3
Printing Administrative Reports .......................................................................................................................... 8-4
Send Result Reports ................................................................................................................................ 8-4
Report for Job Canceled before Sending ................................................................................................ 8-5
FAX RX Result Reports ........................................................................................................................... 8-6
Activity Report .................................................................................................................................................... 8-7
Printing Activity Reports ........................................................................................................................... 8-7
Automatic Printout ................................................................................................................................... 8-8
Status Page ........................................................................................................................................................ 8-9
Reporting FAX Receipt Result by E-mail ......................................................................................................... 8-10
Confirmation Screen of Destinations ............................................................................................................... 8-12
8-2
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and
Various Tools for Checking Transmission Results
and Registration Status
Check the fax transmission results and registration status using the following tools.
Tool Display
Location
Contents to
Check
Timing of Check Reference
Page
FAX job history check Touch panel History of latest 100 send and
receipt results stored
Any time 8-3
Send result report /
Receipt result report
Report printing Latest send or receipt result Automatic printout after every
sending or receiving operation
(No Print Output or Error Only
is also optionally available.)
8-4
Activity report Report printing Latest 50 send or receipt
results
Any time, and automatic
printout after every 50
sending/receiving
8-7
Status page Report printing Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.
Any time 8-9
Reporting of FAX receipt
result by Email
PC Fax receipt Fax reception is reported by e-
mail.
8-10
8-3
Checking Transmission Results and Registration Status > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
Displaying Job Log Screen
1
Display the screen.
Press [Send Job Log] to check send result, [Print Job Log] to check receipt result, and [Store
Job Log] to check the results of file storage in Sub Address Boxes and Polling box.
2
Check
Press […] for the job in the list that you want to check. A screen showing details will appear.
Press [Close] to exit.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed
regardless of the account ID.
For details of the job history check, refer to the machine’s Operation Guide.
Status/Job Cancel.
Status
Print Job Log
10:10
Send Job Log
Store Job Log
Scanner
Pause All
Print Jobs
2/4
Waiting
2
1
GB0052_01
Use [ ] or [ ] to scroll up and down.Use [ ] or [ ] to scroll up and down.
Job No:015
10:10
Job Type
Job Name
User Name
Result/Destination
1/3
End
Status/Job Cancel.
Sending Job - FAX
User A
doc00003120101112140233
Send Job Log
10:10Status/Job Cancel.
11
Close
Completed
1/3
0015
0123456 Canceled0014
Broadcast : 2 Canceled0013
Broadcast : 2 Canceled0012
GB0187_00
GB0207_00
Use [ ] or [ ] to scroll up and down.
8-4
Checking Transmission Results and Registration Status > Printing Administrative Reports
Printing Administrative Reports
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.
1
Display the screen.
2
Configure the function.
Press [Off] (not to print), [On] (to print), or [Error Only].
If you selected [On] or [Error Only], specify whether the transmitted image is to be attached by
selecting [Off] (do not print transmitted image), [Partial Image] (print part of the transmitted
image at full size), or [Full Image] (print the entire transmitted image at reduced size).
Send Result Report
10:10System Menu/Counter.
RX Result Report
< Back
1/1
Attach Image
Job Finish Notice Setting
Report - Result Report Setting
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
2
1
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
4
E-mail/Folder
10:10System Menu/Counter.
FAX
< Back
1/1
Error Only
Error Only
Canceled before Sending
Off
Report - Send Result Report
5
GB0054_00
GB0560_00
GB0565_00
GB0566_00
FAX - Attach Image
10:10System Menu/Counter.
Partial Image
Full Image
Off
< BackCancel
1/1
OK
Send Result Report - FAX
10:10System Menu/Counter.
On
Error Only
Off
Cancel
1/1
Next >
1
2
GB0568_00
GB0569_00
8-5
Checking Transmission Results and Registration Status > Printing Administrative Reports
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
1
Display the screen.
2
Configure the function.
Press [Off], [On].
Send Result Report
Completed
Completed
Send Result Report
With transmitted image Without transmitted
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
E-mail/Folder
10:10System Menu/Counter.
FAX
< Back
1/1
Error Only
Error Only
Canceled before Sending
Off
Report - Send Result Report
2
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
5
1
Send Result Report
10:10System Menu/Counter.
RX Result Report
< Back
1/1
Attach Image
Job Finish Notice Setting
Report - Result Report Setting
4
GB0054_00
GB0560_00
GB0565_00
GB0566_00
Use [] or [] to
scroll up and down.
Send Result Report - Canceled before Sending
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
GB0570_00
8-6
Checking Transmission Results and Registration Status > Printing Administrative Reports
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
1
Display the screen.
2
Configure the function.
Press [Off] (not to print), [On] (to print), or [Error/SubAddress].
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
(Refer to Reporting FAX Receipt Result by E-mail on page 8-10.)
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
FAX
10:10System Menu/Counter.
RX Result Report Type
< Back
1/1
Off
Report Print
Report - RX Result Report
2
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
5
1
Send Result Report
10:10System Menu/Counter.
RX Result Report
< Back
1/1
Attach Image
Job Finish Notice Setting
Report - Result Report Setting
4
GB0054_00
GB0560_00
GB0565_00
GB0571_00
Use [] or [] to
scroll up and down.
RX Result Report - FAX
10:10System Menu/Counter.
On
Error/SubAddress
Off
Cancel
1/1
OK
GB0572_00
FAX RX Result Report
Completed
8-7
Checking Transmission Results and Registration Status > Activity Report
Activity Report
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
Display the screen.
2
Print
FAX
10:10Status/Job Cancel.
1/1
End
Receiving...
Menu Line Off
Status/Job Cancel.
Status
Printer
10:10
FAX
Toner Status
Paper Status
Pause All
Print Jobs
3/4
No Paper
OK
Waiting
Running
2
1
3
GB0052_02
GB0191_00
Use [ ] or [ ] to
scroll up and down.
Menu
10:10
Incoming FAX Report
2/2
Close
Menu
10:10
Close
Outgoing FAX Log
Incoming FAX Log
Outgoing FAX Report
1/2
GB0210_00GB0210_01
Use [ ] or [ ] to scroll up and down.
8-8
Checking Transmission Results and Registration Status > Activity Report
Press [Outgoing FAX Report] to print the sent fax report, and press [Incoming FAX Report] to
print the received fax report.
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
Display the screen.
Press [Outgoing FAX Report] or [Incoming FAX Report].
2
Configure the function.
Press [Off] (not to print) or [On] (to print).
FAX TX Report
FAX RX Report
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
2
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
1
Outgoing FAX Report
10:10System Menu/Counter.
Incoming FAX Report
< Back
1/1
On
On
Report - Admin Report Settings
4
GB0054_00GB0562_00
GB0560_00
Admin Report Settings - Outgoing FAX Report
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
Admin Report Settings - Incoming FAX Report
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
GB0563_00
GB0564_00
8-9
Checking Transmission Results and Registration Status > Status Page
Status Page
A status page provides information on a number of user setups. FAX-related information includes the Local FAX
Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
1
Display the screen.
2
Print
A status page is printed.
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
2
1
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
GB0054_00
GB0560_00
Status Page
10:10System Menu/Counter.
Font List
< Back
1/3
Network Status
Service Status
Report - Report Print
GB0561_00
Status Page
8-10
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
1
Display the screen.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error and
Forward Only]. For details, refer to FAX RX Result Reports on page 8-6.
Fax receipt results are reported by e-mail according to the settings of FAX RX Result
Report. If the FAX RX Result Report setting is [On], E-mail notification is provided for every
fax. If the setting is [Error and Forward Only], E-mail notification is only provided when an
error occurs or the received original is forwarded to other faxes and computers.
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
FAX
10:10System Menu/Counter.
RX Result Report Type
< Back
1/1
Off
Report Print
Report - RX Result Report
2
Report Print
10:10System Menu/Counter.
Admin Report Settings
< Back
1/1
Result Report Setting
Sending Log History
Report
3
5
1
Send Result Report
10:10System Menu/Counter.
RX Result Report
< Back
1/1
Attach Image
Job Finish Notice Setting
Report - Result Report Setting
4
GB0054_00
GB0565_00
GB0560_00
GB0571_00
8-11
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail
2
Select the destination.
Select from the address book
Enter the E-mail address
For details on character entry, refer to Character Entry Method on page 11-2.
Add
10:10System Menu/Counter.
Ext. Address Book
Address Entry
Address Book
Cancel
1/1
Next >
Add - Address Book
10:10System Menu/Counter.
AAA
Menu
1/1
OK
aaa@abc.com
BBB bbb@abc.com
CCC ccc@abc.com
DDD ddd@abc.com
Cancel < Back
RX Result Report Type - E-mail
10:10System Menu/Counter.
< BackCancel
1/1
OKMenu
RX Result Report - RX Result Report Type
10:10System Menu/Counter.
E-mail
Print Report
Cancel
1/1
OK
1
2
4
GB0573_00
GB0574_00
GB0583_00
GB0398_01
3
Add
10:10System Menu/Counter.
Ext. Address Book
Address Entry
Address Book
Cancel
1/1
Next >
RX Result Report Type - E-mail
10:10System Menu/Counter.
< BackCancel
1/1
OKMenu
RX Result Report - RX Result Report Type
10:10System Menu/Counter.
E-mail
Print Report
Cancel
1/1
OK
1
2
3
4
5
GB0573_00
GB0574_00
GB0583_00
GB0057_46
8-12
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
Start key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to
confirm the destinations.
1
Check all destinations.
Press [] or [] to confirm every destination. Press [...] to display the detailed information on
the selected destination.
2
Change a destination.
Delete a destination
To delete the destination, select the destination you want to delete and press [Delete]. Press
[Yes] in the confirmation screen. The destination is deleted.
Add a destination
To add the destination, press [Cancel] and then return to the destination screen.
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot
press [Check] unless you have confirmed every destination.
Destinations Check
10:10Check the destinations and press [Check].
Menu
1/2
123
3333
44444
99999
Cancel Check
123
3333
44444
99999
GB0803_00
Destinations Check
10:10Check the destinations and press [Check].
Menu
1/2
123
3333
44444
99999
Cancel Check
123
3333
44444
99999
2
13
GB0803_00
Destinations Check
10:10Check the destinations and press [Check].
Menu
1/2
123
3333
44444
99999
Cancel Check
123
3333
44444
99999
GB0803_00
8-13
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations
3
Press [Check].
When you have finished checking all destinations, press [Check].
4
Press the Start key.
Start sending
Destinations Check
10:10Check the destinations and press [Check].
Menu
1/2
123
3333
44444
99999
Cancel Check
123
3333
44444
99999
GB0803_00
9-1
9 Fax Settings
This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 9-2
Operation method .................................................................................................................................... 9-2
System Menu Settings ............................................................................................................................. 9-3
Report ...................................................................................................................................................... 9-4
Cassette/MP Tray Settings ...................................................................................................................... 9-5
Common Settings .................................................................................................................................... 9-6
FAX .......................................................................................................................................................... 9-6
Adjustment/Maintenance ......................................................................................................................... 9-9
Transmission Restriction .................................................................................................................................. 9-10
Registering Permit FAX No. .................................................................................................................... 9-11
Changing and Deleting Permit FAX No. ................................................................................................ 9-12
Registering Reject FAX No. ................................................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................................................. 9-15
Registering Permit ID No. ...................................................................................................................... 9-16
Changing and Deleting Permit ID No. .................................................................................................... 9-17
Setting Send Restriction ........................................................................................................................ 9-19
Setting Reception Restriction ................................................................................................................ 9-20
Unknown Number Reception ................................................................................................................. 9-21
Unusable Time ................................................................................................................................................. 9-22
Account Management ...................................................................................................................................... 9-24
Logging in when User Accounting has been Enabled ........................................................................... 9-25
Logging in when Job Accounting has been Enabled ............................................................................. 9-27
9-2
Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
The system menu is operated as follows:
1
Display the screen.
2
Configure the function.
NOTE
If user login administration is enabled, you can only change the settings by logging in with
administrator privileges. Refer to Adding a User in the machine's Operation Guide for the
default login user name and password.
10:10
Keyboard
Login Password
Keyboard
Login User Name
LoginMenu
Enter login user name and password.
GB0723_00
System Menu/Counter.
Date/Timer - Time Zone
-12:00 International Date Line West
10:10
-11:00 Samoa
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
1/24
Cancel OK
System Menu/Counter.
Date/Timer
Date/Time
10/10/2010 10:10
10:10
Date Format
DD/MM/YYYY
On
+09:00 Osaka, Sapporo, Tokyo
Time Zone
Auto Panel Reset
1/3
< Back
GB0614_00
Selecting a value it to be
accepted.
Returns to the original screen
without making any changes.
Accepts the settings and exits.
Displays available
functions.
GB0610_00
Return to the previous
screen.
Scrolls up and down
when the list of values
cannot be displayed in
its entirety on a single
screen.
GB0054_04
System Menu/Counter.
System Menu
10:10
Adjustment/Maintenance
5/5
System
Date/Timer
Displays available
functions.
9-3
Fax Settings > Default fax settings
Refer to System Menu Settings on the following page and configure as needed.
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the Operation Guide for the machine.
Item Description Reference
Page
Report Print reports to check the machine settings and status. Default settings
for printing the result reports can also be configured.
9-4
Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose
tray.
9-5
Common Settings Configures overall machine operation. 9-6
Document Box Configures settings related to the Sub Address Box and Polling Box. For
details on Sub Address Box, refer to Sub Address Box Function on page
6-13, and for details on Polling Box, refer to Polling Communication on
page 6-26.
—
FAX Configures settings for fax functions. 9-6
Address Book/One Touch Configures Address Book and One Touch Key settings. For details on
Address Book, refer to Registering Destinations in the Address Book on
page 2-2 and for details on One Touch Key, refer to Adding a
Destination on One Touch Key on page 2-12.
—
Date/Timer Set the date and time for the location where you use the machine. For
details, refer to Setting Date and Time on page 1-11.
This feature sets a time period during which the machine will not print
received faxes. For details, refer to Unusable Time on page 9-22.
—
Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. 9-9
9-4
Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status. Default settings for printing the result reports can also be
configured.
Report Print
Admin Report Settings
Result Report Setting
Item Description
Status Page A status page provides information on a number of user setups. FAX-related information
includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as
necessary.
Refer to Status Page on page 8-9.
Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the
registered Sub Address Boxes are described.
Refer to Printing from a Polling Box on page 6-33.
FAX List (Index) You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.
FAX List (No.) You can print the list of destinations registered in the Address Book.
You can sort the list in the order of names or address numbers of the destinations.
Refer to Printing Address List on page 2-11.
Outgoing FAX Report The latest 50 sent fax data are printed as a report.
Incoming FAX Report The latest 50 received fax data are printed as a report.
Item Description
Outgoing FAX Report An activity report is printed out automatically after every 50 faxes sent.
Refer to Activity Report on page 8-7.
Incoming FAX Report An activity report is printed out automatically after every 50 faxes received.
Refer to Activity Report on page 8-7.
Item Description
Send Result Report Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
Refer to Send Result Reports on page 8-4.
RX Result Report When a fax is received, you can be notified by receipt result report or e-mail.
Refer to FAX RX Result Reports on page 8-6.
9-5
Fax Settings > Default fax settings
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4 and multi purpose tray.
Cassette1 (to 4)
Multi Purpose Tray
Item Description
Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value
Metric: Select from A4, A5, A6*, B5 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
NOTE: [Paper Size] is only displayed when the size dial on the cassette is set to Other.
* Can only be used in the cassette1
Media Type Set the media type to load in Cassette 1 and optional paper feeders (Cassette 2 to 4).
Value: Plain (105 g/m² or less), Rough, Labels**, Recycled, Preprinted***, Bond, Cardstock**,
Color, Prepunched***, Letterhead***, Envelope**, Thick (106 g/m² and more)****, Coated**,
High Quality or Custom 1-8.
** Can only be used in the paper feeder (multi-purpose).
*** Cannot be used to print received faxes.
**** Can only be used on a Color MFP.
NOTE
Cassette 4 cannot be used on a Color MFP.
Item Description
Paper Size Set the paper size for multi-purpose tray.
Value
Metric: Select from A4, A5, A6, B5, B6 or Folio.
inch: Select from Letter, Legal, Statement, Executive or Oficio II.
IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax
reception.
Inch models: Select from [Inch].
Metric models: Select from [Metric].
Media Type Set the media type for multi-purpose tray.
Value: Plain (105 g/m² or less), Transparency*, Rough, Vellum (64 g/m² or less), Labels,
Recycled, Preprinted*, Bond, Cardstock, Color, Prepunched*, Letterhead*, Envelope, Thick
(106 g/m² and more), Coated**, High Quality, Custom 1-8
* Cannot be used to print received faxes.
** Can only be used on a Color MFP.
9-6
Fax Settings > Default fax settings
Common Settings
Configures overall machine operation.
Sound
Function Defaults
FAX
Settings related to the fax function can be configured.
TX/RX Common
Item Description
Buzzer Set options for buzzer sound during the machine operations.
Job Finish Emit a sound when a print job is normally completed.
Value: Off, On, FAX Reception Only
FAX Speaker Volume Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On
Hook key.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
FAX Monitor Volume Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the
On Hook key such as in memory transmission.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute).
Item Description
FAX TX Resolution Select the default scanning resolution.
Value: 400 × 400dpi Ultra Fine, 200 × 400dpi Super Fine, 200 × 200dpi Fine, 200 × 100dpi
Normal
Item Description
Encryption Key Registration This is used to register an encryption key for encrypted communication.
Refer to Encryption on page 6-36.
FAX Remote Diagnosis If a problem arises with this machine and you contact our service representative, this feature
enables our Service Center computer to access the machine over the phone and check the
machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our service
representative and register a Predetermined ID on the machine. For more information,
contact your Service Representative or Authorized Service Center.
Value: On, Off
Remote Diagnostics ID If you have turned on Remote Diagnostics, enter the predetermined ID.
Value: 0000 - 9999
9-7
Fax Settings > Default fax settings
Transmission
Reception
Item Description
Local FAX Name Register the local FAX name printed on in the transmit terminal identification.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
Local FAX ID Register the local FAX ID.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
NOTE: The Local FAX ID is used for transmission limit purposes. Refer to Transmission
Restriction on page 9-10.
Local FAX Number Register the local FAX number printed on in the transmit terminal identification (TTI) area.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
Print Position The transmit terminal identification (TTI) is the information about the machine (transmit
terminal) to be printed out on the fax on the receiving system.
The information includes transmission date and time, the number of transmission pages, and
the fax number. This machine enables the user to select if the TTI is printed out on the fax on
the receiving system. Regarding the location of the information to be printed, you can select
inside or outside of the page image being sent.
Value: Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI).
However, when job accounting has been enabled, and you send originals after entering an
Account ID, the Account Name is printed.
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
Dialing Mode (Inch version
only)
Select the telephone line according to the type you are contracted with. Please note that
selecting a wrong telephone line will prevent you from sending fax.
Value: Tone (DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
Retry Times The number of retry times can be changed automatically.
Value: 0 - 14
This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup)
on page 1-8.
Item Description
Media Type Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color,
Envelope, Thick, Coated*, High Quality, Custom 1-8
Refer to Media Type for Print Output on page 5-9.
* Can only be used on a Color MFP.
Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of
pages on the top of each page when the message is printed out. It is useful for confirming the
time of reception if the fax is from a different time zone.
Value: On, Off
For details, refer to Media Type for Print Output on page 5-9.
Duplex Printing When received multiple pages of data are the same width, they can be printed out on both
sides of paper having the same width as the data.
Value: On, Off
For details, refer to Duplex Print Output on page 5-10.
9-8
Fax Settings > Default fax settings
TX/RX Restriction
This function allows you to send or receive originals only when communication requirements are met.
For details, refer to Transmission Restriction on page 9-10.
Forward Settings
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of
copies.
For details, refer to Memory Forwarding on page 6-2.
2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the
original at a time on one Letter or A4 size sheet of paper.
Value: On, Off
For details, refer to 2 in 1 Print on page 5-11.
Batch Print When a multi-page fax is received, the pages are printed in a batch after all pages are received.
If [Off] is set, each page is printed as it is received.
Value: On, Off
For details, refer to Batch Print on page 5-11.
Rings (Normal) If the reception method is fax automatic reception, the number of rings until the machine
answers a call can be changed as needed.
Value: 1 - 15
Rings (Answering Machine) If the reception method is FAX/Answering Machine Auto Switch Reception, the number of rings
until the machine answers a call can be changed as needed.
Value: 1 - 15
Rings (FAX/TEL) If the reception method is FAX/TEL Auto Switch Reception, the number of rings until the
machine answers a call can be changed as needed.
Value: 0 - 15
For Rings (FAX/TEL), this change is possible with some countries.
Reception Mode Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short-Long), Pattern
4 (Short-Long-Short)
DRD reception mode is available for some countries.
For details, refer to DRD Reception (Available for inch versions only) on page 7-6.
Remote SW Dial To start fax reception by operation from the connected telephone set, use the following
operation.
Value: 00 - 99
For details, refer to Remote Switch Function on page 7-10.
Encrypted Reception Turns on reception by encrypted communication.
Value: On, Off
If turned on, select the encryption key.
For details, refer to Encryption on page 6-36.
Item Description
9-9
Fax Settings > Default fax settings
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
Service Setting
Item Description
FAX Call Settings (Europe
only)
When using this machine in environment in which PBX for connection to multiple phones for
business use is installed, perform the following PBX setting.
Exchange Selection If the machine is connected to a PBX, set [PBX].
Value: PBX, PSTN
Dial No. to PSTN Set a number to access an outside line. For the number, contact the PBX administrator.
Value: 0-9, 00-99
9-10
Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in Unknown Number Reception on page 9-21.)
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites Communication Establishing
Requirements
Send
Restrictions
• Register Permitted FAX numbers
or Permitted ID numbers.* (Refer
to Registering Permit FAX No. on
page 9-11 or Registering Permit
ID No. on page 9-16.)
• Send restriction settings are
specified in [Permit List +
Address Book] in Send
Restrictions. (Refer to Setting
Send Restriction on page 9-19.)
• Register the Local FAX Numbers
or Local FAX IDs of other parties.
* If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is
not rejected.
• The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
• The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
• When the number was dialed
using the Address Book or One
touch keys, the last 4 digits of the
dialed number match the last 4
digits of the recipient’s Local FAX
Number. (Excludes manual
transmissions.)
Reception
Restrictions
• Register Permitted FAX numbers
or Permitted ID numbers.**
(Refer to Registering Permit FAX
No. on page 9-11 or Registering
Permit ID No. on page 9-16.)
• Reception restriction settings are
specified in [Permit List +
Address Book] in Reception
Restrictions. (Refer to Setting
Reception Restriction on page 9-
20.)
• Register the Local FAX Numbers
or Local FAX IDs of other parties.
** If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is
not rejected.
• The sender’s Local FAX Number
matches a Permitted FAX No.
registered on the machine.
• The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
• A fax number that matches the
last 4 digits of the sender’s Local
FAX Number is registered in the
Address Book on this machine.
9-11
Fax Settings > Transmission Restriction
Registering Permit FAX No.
1
Display the screen.
Prerequisites Reception Rejection
Requirements
Reception
Rejection
• Register Reject FAX numbers.*
(Refer to Registering Reject FAX
No. on page 9-14.)
• Reception restriction settings are
specified in [Reject List] in
Reception Restrictions. (Refer to
Setting Reception Restriction on
page 9-20.)
* If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local
FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not regis-
tered.
• The sender’s Local FAX Number
is not registered.
• The sender’s Local Fax Number
matches a Reject FAX No.
registered on the machine.
NOTE
Up to 25 Permit FAX numbers can be registered.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
9-12
Fax Settings > Transmission Restriction
2
Add a permit fax number.
Use the numeric keys to enter Permit FAX No, and press [OK]. Up to 20 digits can be entered.
3
To register another permit fax number, repeat step 2.
Changing and Deleting Permit FAX No.
1
Display the screen.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
1/1
Menu End
6764
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
Add - FAX Number
10:10System Menu/Counter.
Backspace
Cancel OK
Space
676483
Pause
12
3
4
GB0345_00
GB0348_00GB0351_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
9-13
Fax Settings > Transmission Restriction
2
Change/Delete.
Changing
Press […] for Permit FAX No. you want to change, and enter the new number.
Deleting
Select Permit FAX No. you want to delete, and press [(Delete)] (the trash can icon).
NOTE
For the procedure for entering a number, refer to Registering Permit FAX No. on page 9-11.
TEL Number:001
10:10
Cancel
Pause Space Backspace
OK
6764831
System Menu/Counter.
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
1/1
Menu End
6764
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
12
3
4
GB0345_00
GB0348_00GB0349_00
5
System Menu/Counter.
TX/RX Restriction - Permit No. List
10:10
1/1
Menu End
6764
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
3
4
2
GB0345_00
GB0348_00
9-14
Fax Settings > Transmission Restriction
Registering Reject FAX No.
1
Display the screen.
2
Add a Reject FAX No.
Use the numeric keys to enter Reject FAX No, and press [OK]. Up to 20 digits can be entered.
3
To register another Reject FAX No, repeat step 2.
NOTE
Up to 25 Reject FAX numbers can be registered.
NOTE
Press [Pause] to insert a pause (-) between numbers.
Press [Space] to enter a space.
Use [] or [] to move the cursor.
Pressing [Backspace] deletes the character to the left of the cursor.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
TX/RX Restriction - Reject No. List
10:10System Menu/Counter.
EndMenu
1/1
6543
Reject No. List
10:10System Menu/Counter.
Unknown Number Reception
< Back
2/2
FAX - TX/RX Restriction
Reject
Add - FAX Number
10:10System Menu/Counter.
Backspace
Cancel OK
Space
6543
Pause
1
2
3
4
Use [ ] or [ ] to scroll up and down.
GB0345_01
GB0356_80GB0359_00
9-15
Fax Settings > Transmission Restriction
Changing and Deleting Reject FAX No.
1
Display the screen.
2
Change/Delete.
Changing
Press […] for Reject FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-14.
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
FAX:1234567890
10:10
Cancel
Pause Space Backspace
OK
1234
System Menu/Counter.
TX/RX Restriction - Reject No. List
10:10System Menu/Counter.
EndMenu
1/1
6543
2
3
4
Reject No. List
10:10System Menu/Counter.
Unknown Number Reception
< Back
2/2
FAX - TX/RX Restriction
Reject
1
Use [ ] or [ ] to scroll up and down.
GB0345_01
GB0356_80GB0357_80
5
9-16
Fax Settings > Transmission Restriction
Deleting
Select Reject FAX No. you want to delete, and press [(Delete)] (the trash can icon).
Registering Permit ID No.
1
Display the screen.
NOTE
Up to 10 Permit ID numbers can be registered.
TX/RX Restriction - Reject No. List
10:10System Menu/Counter.
EndMenu
1/1
6543
3
4
2
Reject No. List
10:10System Menu/Counter.
Unknown Number Reception
< Back
2/2
FAX - TX/RX Restriction
Reject
1
Use [ ] or [ ] to scroll up and down.
GB0345_01
GB0356_80
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
9-17
Fax Settings > Transmission Restriction
2
Add a Permit ID No.
Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999), and press [OK].
3
To register another Permit ID No, repeat step 2.
Changing and Deleting Permit ID No.
1
Display the screen.
Add - FAX ID
10:10
(0000 - 9999)
Cancel OK
System Menu/Counter.
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
1/1
Menu End
1111
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
2
3
4
GB0345_00
GB0352_00GB0355_00
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
9-18
Fax Settings > Transmission Restriction
2
Change/Delete.
Changing
Press […] for Permit ID No. you want to change, and enter the new number.
Deleting
Select Permit ID No. you want to delete, and press (Delete) (the trash can icon).
NOTE
For the procedure for entering a number, refer to Registering Permit ID No. on page 9-16.
ID:111
10:10System Menu/Counter.
(0000 - 9999)
Cancel OK
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
1/1
Menu End
1111
2
3
4
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
GB0345_00
GB0352_00GB0353_00
5
System Menu/Counter.
TX/RX Restriction - Permit ID List
10:10
1/1
Menu End
1111
3
4
2
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
GB0345_00
GB0352_00
9-19
Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1
Display the screen.
2
Configure the function.
To not use the sending restriction, press [Off]. To restrict the other parties to which you send
originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones
registered in the Address Book, press [Permit List + Address Book].
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
TX/RX Restriction - TX Restriction
10:10System Menu/Counter.
Permit List + Addr Book
Off
Cancel
1/1
OK
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
2
GB0345_00
GB0346_00
9-20
Fax Settings > Transmission Restriction
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in Unknown Number Reception on page 9-21.) To change the reception restriction, follow the steps
below.
1
Display the screen.
2
Configure the function.
To not use the reception restriction, press [Off]. To restrict the other parties from which you
receive originals only to the ones registered in Permit FAX No. and Permit ID No. as well as
the ones registered in the Address Book, press [Permit List + Address Book]. To block
incoming faxes from senders registered in Reject FAX No., press [Reject List].
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
TX/RX Restriction - RX Restriction
10:10System Menu/Counter.
Permit List + Addr Book
Reject List
Off
Cancel
1/1
OK
TX Restriction
10:10System Menu/Counter.
RX Restriction
< Back
1/2
Off
Off
Permit No. List
Permit ID List
FAX - TX/RX Restriction
1
2
GB0345_00
GB0347_00
9-21
Fax Settings > Transmission Restriction
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To
change the reception restriction for the unknown fax number, follow the steps below.
1
Display the screen.
2
Configure the function.
To receive faxes from the unknown number, press [Permit]. To reject faxes from the unknown
number, press [Reject].
System Menu/Counter.
System Menu
Send
10:10
Document Box
FAX
Favorites/Application
3/5
TX/RX Common
10:10System Menu/Counter.
Transmission
< Back
1/2
Reception
TX/RX Restriction
FAX
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_02
GB0316_00
Reject No. List
10:10System Menu/Counter.
Unknown Number Reception
< Back
2/2
FAX - TX/RX Restriction
Reject
TX/RX Restri... - Unknown Number Reception
10:10System Menu/Counter.
Permit
Reject
Cancel
1/1
OK
12
Use [ ] or [ ] to scroll up and down.
GB0345_01
GB0360_00
9-22
Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
1
Display the screen.
IMPORTANT
When Unusable Time is set, in addition to FAX printing, all other operations are all
prohibited during the unusable time period, including printing of copy jobs, printer
jobs and received e-mails, printing and sending from USB Memory and Network FAX
transmission.
NOTE
The user authentication screen appears. Enter your login user name and password, and
press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login
user name and password.
System Menu/Counter.
System Menu
10:10
Adjustment/Maintenance
5/5
System
Date/Timer
System Menu/Counter.
Date/Timer
Error Clear Timer
120sec.
10:10
Off
Unusable Time
3/3
< Back
1
2
3
Use [ ] or [ ] to scroll up and down.
GB0054_04
GB0610_03
9-23
Fax Settings > Unusable Time
2
Configure the function.
Set the unusable time
Use [+]/[-] or the numeric keys to enter the start time and end time, and press [OK].
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
Use the numeric keys to enter Unlock Code (0000 to 9999), and press [OK].
NOTE
If the same time is set as the start time and end time, you cannot use all day.
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and press
[Login].
Date/Timer - Unusable Time
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
Unusable Time - Settings
Unusable Time
10:10
Cancel
System Menu/Counter.
Unlock code
< Back
1/1
OK
00:00 - 00:00
0000
Settings - Unusable Time (End Time)
10:10System Menu/Counter.
:
(00 - 23)
< Back
(00 - 59)
OKCancel
1
2
3
4
Settings - Unusable Time (Start Time)
10:10System Menu/Counter.
:
(00 - 23)
Cancel
(00 - 59)
Next >
3
4
GB0624_00
GB0625_00
GB0626_00
GB0627_00
Settings - Unlock code
10:10System Menu/Counter.
(0000 - 9999)
Cancel OK
Date/Timer - Unusable Time
10:10System Menu/Counter.
On
Off
Cancel
1/1
OK
Unusable Time - Settings
Unusable Time
10:10
Cancel
System Menu/Counter.
Unlock code
< Back
1/1
OK
00:00 - 00:00
0000
12
3
4
GB0624_00
GB0625_00
GB0628_00
9-24
Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In
job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making
communication reservation after entering Account ID. For each management method, refer to the machine’s Operation
Guide.
Description of User Accounting
Description of Job Accounting
Communication modes subject to job accounting
• Normal transmission
• Delayed transmission
• Broadcast transmission
• Sub address transmission
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling reception
• Network FAX transmission
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
• Normal transmission
• Delayed transmission
Item Description
Registration of User Register user access privileges, User ID and Password.
Enable/Disable User
accounting
Enable User accounting.
NOTE
For details, refer to the machine’s Operation Guide.
Item Description
Registration of Account Register Account Name and Account ID. Up to 8 digits can be entered.
Enable/Disable job
accounting
Enable job accounting.
FAX send restriction Restricts the number of fax sheets that can be sent. You can prohibit the
use of this sending function or cancel the sending restriction.
Counting of the number of
used sheets
You can reset the counting, referring to the number of fax sheets to be
sent and the time required for sending fax by all the accounts or by
account.
Print of Accounting
Report
You can print the printed and sent page numbers that have been counted
by all the accounts.
NOTE
For details, refer to the machine’s Operation Guide.
9-25
Fax Settings > Account Management
• Broadcast transmission
• Sub address transmission
• Output from Sub address Box
• Encrypted transmission
• Manual send when dialed from this machine to the receiving system
• Polling transmission
• Network FAX transmission
When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when job accounting has been enabled, and you send originals after entering an Account ID,
the Account Name is printed.
Logging in when User Accounting has been Enabled
When user accounting has been enabled, you need to enter a User ID and Password to use the machine.
Normal login
1
Enter the login user name.
If this screen is displayed during operations, press [Keyboard] to enter the login user name.
Refer to Character Entry Method on page 11-2 for details on entering characters.
2
Enter the login password.
Press [Password] to enter the login password.
10:10
Keyboard
Login Password
Keyboard
Login User Name
LoginMenu
Enter login user name and password.
12
GB0723_00
GB0057_00
2
1
3
GB0057_00
GB0057_01
9-26
Fax Settings > Account Management
3
Log in.
Simple Login
If this screen is displayed during operations, select a user and log in.
Refer to Simple Login on the machine’s Operation Guide.
NOTE
If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.
NOTE
If a user password is required, an input screen will be displayed.
NOTE
When the operation is completed, press the Logout key.
10:10
Keyboard
Login Password
Keyboard
Login User Name
LoginMenu
2600
****
Enter login user name and password.
GB0723_01
10:10
Menu
Select the user to login.
A
None
None
B
None
None
C
None
None
1/3
01
04
07
02
05
08
03
06
09
GB0023_00
9-27
Fax Settings > Account Management
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
1
Enter the account ID.
If this screen is displayed during operations, enter the account ID.
2
Log in.
NOTE
If you entered a wrong character, press the Clear key and enter the account ID again.
If the entered account ID does not match the registered ID, a warning beep will sound and
login will fail. Enter the correct account ID.
By pressing [Check Counter], you can refer to the number of pages printed and the number
of pages scanned.
NOTE
When the operation is completed, press the Logout key.
10:10
LoginCheck
Counter
Enter the account ID.
Enter the account ID.
GB0725_00
10:10
LoginCheck
Counter
Enter the account ID.
Enter the account ID.
********
GB0725_01
10-1
10 Troubleshooting
This chapter explains the following topics:
Indicators During Sending/Receiving Operation .............................................................................................. 10-2
Responding to an Attention Indicator Flashes ................................................................................................. 10-2
Precautions When Turning Power OFF ........................................................................................................... 10-3
Error Messages ................................................................................................................................................ 10-4
Error Code List ................................................................................................................................................. 10-5
Troubleshooting ............................................................................................................................................... 10-7
10-2
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The Processing and Memory indicators show the fax transmission status.
•The processing indicator blinks during fax transmission and reception.
•The Memory indicator blinks when source data is being stored in memory for memory transmission.
•The Memory indicator is lit when there is source data stored in the memory for delayed transmission.
•
Responding to an Attention Indicator Flashes
If an attention indicator flashes, press [Status/Job Cancel] to check an error message. If the message is not indicated on
the touch panel when [Status/Job Cancel] is pressed or the attention indicator flashes for 1.5 seconds, check the
following.
Symptom Checkpoints Corrective Actions Reference
Page
Cannot send fax. Is the modular cord connected
correctly?
Connect the modular cord correctly. —
Is Permitted FAX No. or
Permitted ID No. registered
correctly?
Check Permitted FAX No. and Permitted
ID No.
9-10
Has a communication error
occurred?
Check error codes in the TX/RX Result
Report and Activity Report. If the error
code starts with "U" or "E", perform the
corresponding procedure.
10-5
Is the destination FAX line busy? Send again. —
Does the destination FAX
machine respond?
Send again. —
Is there an error other than
above?
Contact your Service Representative. —
10-3
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically
receive a fax when the main power switch is turned off.
Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Processing
indicator and the Memory indicator are off before turning off the main power switch.
Color MFP
Black & White MFP
NOTE
When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.
Check that the indicators are off.
Check that the indicators are
10-4
Troubleshooting > Error Messages
Error Messages
When an error occurs, the display may show one of the error messages listed below. These will help you identify and
correct the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to Error Code List on page 10-5 for a description. To print the sent/
receipt result report, refer to Send Result Reports on page 8-4 and FAX RX Result Reports on page 8-6.
You may also check error codes using the activity report. (Refer to Activity Report on page 8-7.)
Message Checkpoint Corrective Action Reference
Page
Machine failure. ―Turn the main power switch off and on, or
unplug the power cord and plug it in
again. If the message still appears, note
the error code. Turn the main power
switch off and unplug the power cord. Call
your service representative.
―
Box limit exceeded. ―• Sub Address Box capacity is used up
with document data. Press [End]. The
job is canceled. Try to perform the job
again after printing or deleting the data
in the Sub Address Box.
• The polling box is full. Press [End]. The
job will be canceled. Delete documents
from the polling box and then repeat
the operation.
6-13
Job Accounting restriction
exceeded.
―The number of paper used has exceeded
the limit preset by Job Accounting.
No further operation is possible. Press
[End]. The job is canceled.
Try to perform the job again after resetting
the limit for paper use.
Refer to the
machine’s
Operation
Guide.
The phone receiver is off the
hook.
Is the phone (commercially
available) connected to the
machine off the hook?
Hang up the handset. ―
Scheduled sending jobs
exceeded.
―The number of jobs has exceeded the
limit set for delayed transmission. Press
[End]. The job is canceled.
Wait until the delayed transmission is
executed, or cancel the delayed
transmission and then perform the job
again.
4-16
Add the following paper in
cassette 1 (~4).
Is the indicated cassette out of
paper?
Add paper. If the reception paper type is
specified, the necessary paper type is
also displayed.
To use another paper source, press
[Paper Selection]. To print using the
selected paper, press [Continue].
―
Is the type of printing paper
specified?
The cassette for the specified paper type
is not available. Select other paper source
and press [Continue].
―
Is the cassette securely loaded? Remove the cassette and reload it
completely.
―
10-5
Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code Possible Cause/Action
Busy Failed to establish connection with the recipient despite auto redialing the preset number of times.
Send again.
CANCELED Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
U00300 Paper depletion occurred at the recipient machine. Check with the recipient.
U00430 - U00462 Reception was canceled because of mismatching of communication features with the sender machine
although the line connection was established.
U00601 - U00690 Communication was stopped due to the machine failure. Send or receive again.
U00700 Communication was stopped due to failure on the part of the sender or recipient machine.
U00800 - U00811 Page(s) not sent correctly. Send again.
U00900 - U00910 Page(s) not received correctly. Ask the sender to resend.
U01000 - U01097 Communication error occurred during transmission. Send again.
U01100 - U01196 Communication error occurred during reception. Ask the sender to resend.
U01400 Failed to establish communication with the sender or recipient machine because dialing registered for
a push line system was used in a pulse line system.
U01500 Communication error occurred during high-speed transmission. Send again.
U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
U01700 - U01720 Communication error occurred during high-speed transmission. Send again.
U01721 Communication error occurred during high-speed transmission. Designated transmission speed may
not be available for the recipient machine.
Reduce the transmission start speed and send again.
U01800 - U01820 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce
the transmission speed and send again.
U01821 Communication error occurred during reception of high-speed transmission. Designated transmission
speed may not be available for this machine. Ask the sender to reduce the transmission speed and
send again.
U03000 During polling reception, a fax could not be received because no originals were set in the other party’s
fax machine. Check with the other party.
U03200 Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box contained no data. Check with the other party.
U03300 An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during polling reception. Communication was interrupted because the password was
incorrect.
2 The other party’s machine is an our brand model and transmission restrictions were found set by
the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
10-6
Troubleshooting > Error Code List
U03400 Polling reception was interrupted because the password entered by the other party did not match the
Local FAX ID on the receiving machine. Check with the other party.
U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our brand
model, but the specified sub address box was not registered on the other party’s machine.
Check with the recipient.
U03600 The other party’s machine is an our brand model and sub address bulletin board reception was
interrupted because the specified sub address password was incorrect. Check with the other party.
U03700 Sub address bulletin board reception was attempted but the other party’s machine either does not
have a sub address bulletin board communication function or there were no originals in any of the
originals transfer boxes (sub address boxes).
U04000 Specified sub address box is not registered in our brand recipient machine, or the sub address does
not match.
U04100 Recipient machine is not equipped with a sub address box function, or the sub address does not
match.
U04200 Encrypted transmission was canceled because the specified box is not registered.
U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted
communication function.
U04400 Encrypted transmission was canceled because the encryption key does not match.
U04500 Encrypted reception was canceled because the encryption key does not match.
U05100 Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.
U05200 Reception was canceled because communication requirements are not met due to the reception
restriction set on this machine.
U05300 Reception was rejected by the recipient because communication requirements are not met due to the
reception restriction set on the recipient machine. Check with the recipient.
U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of
this machine. Create free space by outputting the data stored in the memory, or cancel the reception to
the Sub Address Box.
U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was
stopped because there is no more free space in the memory of the recipient machine. Check with the
recipient.
U19000 Memory reception was stopped because there is no more free space in the memory of this machine.
Create free space by outputting the data stored in the memory, and ask the sender to resend.
U19100 Transmission was stopped because there is no more free space in the memory of the recipient
machine. Check with the recipient.
U19300 Transmission was stopped due to a data error occurring during transmission. Send again.
Error Code Possible Cause/Action
10-7
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom Checkpoint Corrective Action Reference
Page
Cannot send document. Is the modular cord connected
correctly?
Connect the modular cord correctly. ―
Is Send error displayed? Remedy the cause of error and send
again.
10-5
Is TX (transmission) restriction
activated?
Cancel the TX restriction. 9-10
Cannot perform broadcast
transmission.
Is free space available in the
memory?
Send after the memory has free space, or
create free space in the memory.
―
Cannot perform encrypted
communication.
Are the registrations correct both
at sender and recipient?
Double-check the registrations both at
sender and recipient.
6-36
Cannot use the remote
switching function.
Is a pulse line used? Some phones may transmit tone signals
using buttons. Refer to the operation
manual of your phone set.
―
Is the remote switching number
correct?
Check the registration. (Default: 55) 7-10
No print output after reception. Is memory forwarding activated? Check the forwarding destination. 6-2
Cannot receive document. Is the modular cord connected
correctly?
Connect the modular cord correctly. ―
Is Communication error
displayed?
Remedy the cause of error and ask the
sender to retry.
10-5
Is RX (reception) restriction
activated?
Cancel the RX restriction. 9-10
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after the memory has free space,
or create free space in the memory.
―
Cannot perform sub address
transmission.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address or
sub address password identical
to the sub address or sub
address password registered in
the recipient fax machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
6-23
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient. ―
Cannot perform memory
forwarding.
Is memory forwarding set to
[On]?
Check the memory forwarding setting. 6-2
10-8
Troubleshooting > Troubleshooting
Cannot perform memory
forwarding using a sub
address.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use a
sub address password for reception.
6-2
Cannot output from a Sub
Address Box.
Is the box password been set? Enter the correct box password. 6-13
Cannot use polling reception. Is polling transmission being
used correctly on the sending
machine?
Check with the recipient. ―
Cannot use sub address
bulletin board communication.
Does the other party’s fax
machine have the same sort of
sub address bulletin board
communication function?
If the other party’s fax machine does not
have the same sort of sub address
bulletin board communication function, it
cannot receive faxes via a sub address
bulletin board. Check with the recipient.
―
Is the entered sub address or
sub address password correct?
If your entry is correct, check with the
recipient.
―
Symptom Checkpoint Corrective Action Reference
Page
11-1
11 Appendix
This chapter explains the following topics:
Character Entry Method .................................................................................................................................... 11-2
Entry Screens ......................................................................................................................................... 11-2
Entering Characters ................................................................................................................................ 11-4
Specifications .................................................................................................................................................... 11-5
Menu Map ......................................................................................................................................................... 11-6
Received FAX Sizes and Paper Priority (Inch Model) ..................................................................................... 11-10
Received FAX Sizes and Paper Priority (Metric Model) .................................................................................. 11-11
11-2
Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
Entry Screens
Lower-case Letter Entry Screen
NOTE
QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary,
change the layout. For information on how to change layouts, refer to the machine’s Operation Guide.
QWERTY layout is used here as an example. You may use another layout following the same steps.
No. Display/Key Description
1 Display Displays entered characters.
2 Keyboard Press the character to enter.
3 [ABC] / [Symbol] Select the characters that are entered. To enter symbols or numbers,
select [Symbol].
4 [A/a] / [a/A] Press to switch between upper case and lower case.
5 Cursor Key Press to move the cursor on the display.
6 [Input] / [Limit] Display Displays maximum number of characters and the number of
characters entered.
7 Delete Key Press to delete a character to the left of the cursor.
8 Space Key Press to insert a space.
9 Enter Key Press to enter a line break.
10 [Cancel] Press to cancel entered characters and return to the screen before
the entry was made.
11 [< Back] Press to return to the previous screen.
12 [OK] / [Next >] Press to save the entered characters and move to the next screen.
1
2
10 12
45 7
8
9
63
GB0057_E01
11
11-3
Appendix > Character Entry Method
Upper-case Letter Entry Screen
Number/Symbol Entry Screen
No. Display/Key Description
13 []/[] To enter a number or symbol not shown in the keyboard, press the
cursor key and scroll the screen to view other numbers or symbols to
enter.
GB0057_E02
13
GB0057_E03
11-4
Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter ‘List A-1’ for an example.
1
Enter 'List', (space).
To shift from lower case to upper case letters, press [a/A]. To shift from upper case to lower
case letters, press [A/a].
2
Enter 'A-1'.
To enter numbers or symbols, press [ABC] to display [Symbol].
3
Register the characters you entered.
Press [Next>]. The entered characters are registered.
1, 3
2
4
56
8
7
GB0057_E11
GB0057_E12
2
1
3
4
GB0057_E13
GB0057_E14
GB0057_E14
11-5
Appendix > Specifications
Specifications
NOTE
Specifications are subject to change without notice.
Item Description
Compatibility Super G3
Communication Line Subscriber telephone line
Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart)
Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/
9600/7200/4800/2400 bps
Coding Scheme JBIG/MMR/MR/MH
Error Correction ECM
Original Size Max. width: 8-1/2"/216 mm, Max. length: 14"/356 mm
Automatic Document Feed Max. 50 sheets (with document processor)
Scanner Resolution Horizontal × Vertical
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
Printing Resolution 600 × 600 dpi
Gradations 256 shades (Error diffusion)
One-Touch Key 100 keys
Multi-Station Transmission Max. 100 destinations
Substitute Memory Reception 256 sheets or more (when using ITU-T A4 #1)
Image Memory Capacity 3.5 MB (standard) (For fax transmission and reception)
Report Output Sent result report, FAX RX result report, Activity report, Status page
11-6
Appendix > Menu Map
Menu Map
One Touch Key (page 3-6)
Address Book (page 3-4)
Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)
Add Dest. (page 3-2)
Functions Original Size (page 4-9)
Original Orientation (page 4-10)
Duplex (page 4-10)
FAX TX Resolution (page 4-11)
Density (page 4-12)
Original Image (page 4-12)
Continuous Scan (page 4-13)
File Name Entry (page 4-22)
Job Finish Notice (page 4-21)
FAX Delayed Transmission (page 4-16)
FAX Direct Transmission (page 4-14)
FAX Polling RX (page 6-26)
Add/Edit Shortcut (refer to the machine’s Operation
Guide)
Job Box (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Sub Address Box (page 6-13)
Polling Box (page 6-26)
Print Job Status (refer to the machine’s Operation Guide)
Send Job Status (refer to the machine’s Operation Guide)
Store Job Status (refer to the machine’s Operation Guide)
Scheduled Job (page 4-18)
Print Job Log (page 8-3)
Send Job Log (page 8-3)
Store Job Log (page 8-3)
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
FAX Menu Manual RX (page 5-7)
Outgoing FAX Log (page 8-7)
Incoming FAX Log (page 8-7)
Outgoing FAX Report (page 8-7)
Incoming FAX Report (page 8-7)
11-7
Appendix > Menu Map
Toner Status (refer to the machine’s Operation Guide)
Paper Status (refer to the machine’s Operation Guide)
Removable Memory (refer to the machine’s Operation Guide)
Quick Setup Wizard FAX Setup (page 1-8)
Paper Setup (refer to the machine’s Operation Guide)
Energy Saver Setup (refer to the machine’s Operation Guide)
Language (refer to the machine’s Operation Guide)
Report (page 9-4) Report Print (page 9-4) Status Page (page 8-9)
Font List (refer to the machine’s Operation Guide)
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Accounting Report (refer to the machine’s Operation Guide)
Sub Address Box List (page 6-22)
FAX List (Index) (page 2-11)
FAX List (No.) (page 2-11)
Outgoing FAX Report (page 9-4)
Incoming FAX Report (page 9-4)
Admin Report Settings
(page 8-7)
Outgoing FAX Report (page 8-7)
Incoming FAX Report (page 8-7)
Result Report Setting Send Result Report E-mail/Folder (refer to the machine’s Operation
Guide)
FAX (page 8-4)
Canceled before Sending (page 8-5)
RX Result Report FAX (page 8-6)
RX Result Report Type (page 8-10)
Job Finish Notice Setting (refer to the machine’s Operation Guide)
Send Log History (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Cassette/MP Tray
Settings (page 9-5)
Cassette 1 (to 4) (page 9-5)
Multi Purpose Tray (page 9-5)
11-8
Appendix > Menu Map
Common Settings Default Screen (refer to the machine’s Operation Guide)
Sound (page 9-6) Buzzer (refer to the machine’s Operation Guide)
FAX Speaker Volume (page 9-6)
FAX Monitor Volume (page 9-6)
Original Settings (refer to the machine’s Operation Guide)
Paper Settings (refer to the machine’s Operation Guide)
Function Defaults FAX TX Resolution (page 9-6)
Preset Limit (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Keyboard Layout (refer to the machine’s Operation Guide)
USB Keyboard Type (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box Sub Address Box (page 6-13)
Job Box (refer to the machine’s Operation Guide)
Polling Box (page 6-26)
FAX (page 9-6) TX/RX Common (page
9-6)
Encryption Key Registration (page 6-36)
FAX Remote Diagnosis (page 9-6)
Transmission (page 9-
7)
Local FAX Name (page 9-7)
Local FAX ID (page 9-7)
Local FAX Number (page 9-7)
Print Position (page 9-7)
Dialing Mode (Inch version only) (page 9-7)
Retry Times (page 9-7)
Reception (page 9-7) Media Type (page 9-7)
Reception Date/Time (page 9-7)
Duplex Printing (page 9-7)
2 in 1 Print (page 9-7)
Batch Print (page 9-7)
Rings (Normal) (page 9-7)
Rings (Answering Machine) (page 9-7)
Rings (FAX/TEL) (page 9-7)
Reception Mode (page 9-7)
Remote SW Dial (page 9-7)
Encrypted Reception (page 6-36)
TX/RX Restriction (page 9-10)
Forward Settings (page 6-2)
11-9
Appendix > Menu Map
Favorites/Application (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Address Book/One
Tou ch
Address Book (page 2-2)
One Touch Key (page 2-12)
Address Book Defaults Sort
Print List (page 2-11)
User Login/Job Accounting (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
System (refer to the machine’s Operation Guide)
Date/Timer Date/Time (page 1-11)
Date Format (refer to the machine’s Operation Guide)
Time Zone (page 1-11)
Auto Panel Reset (refer to the machine’s Operation Guide)
Auto Error Clear (refer to the machine’s Operation Guide)
Panel Reset Timer (refer to the machine’s Operation Guide)
Sleep Timer (refer to the machine’s Operation Guide)
Error Clear Timer (refer to the machine’s Operation Guide)
Unusable Time (page 9-22)
Adjustment/
Maintenance
Service Settings FAX Call Settings
(Europe only)
Exchange Selection (page 9-9)
Dial No. to PSTN (page 9-9)
11-10
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
Priority
Paper Size
1*
* Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
2*,**
** Received Legal size document is reduced to match Letter size paper.
: indicates print output on two sheets.
3*
NOTE
The abbreviations denote the following paper sizes.
ST: Statement
LT: Letter
LG: Legal
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
page 5-9.)
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
ST
LT
LG
ST
LT
LG
LT
LG
LT
LG
A4
LT
11-11
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
Received FAX Size
Priority
Paper Size
1*
* Paper orientation is different from the received document. The image is printed
after being rotated 90°automatically.
2*,**
** Folio size original is reduced to match A4 size paper.
: indicates print output on two sheets.
3*
4
NOTE
The abbreviations denote the following paper sizes.
FL: Folio
When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to
page 5-9.)
If [All Media Types] is selected, a paper type cannot be specified for fax printouts.
A5
A4
FL
A5
A4
FL
A4
FL
A4
FL
A4
A4
B5
Index-1
Index
Numerics
2 in 1 Print 5-11
A
Account Management 9-24
Address Book 2-2, 3-4
Adding a contact 2-2
Adding a Group 2-6
Change/Deletion 2-9
Printing Address List 2-11
Search 3-4
Select a Destination 3-4
B
Batch Print 5-11
Batch Transmission Function 4-16
Broadcast Transmission 3-8
C
Cancel
Cancelling Delayed Transmission 4-18
Cancelling Direct Transmission 4-14
Cancelling Memory Transmission 4-6
Cancelling Polling Transmissions 6-29
Cancelling Transmission (Disconnection of
Communication) 4-7
Cannot perform sub address transmission 10-7
Cannot receive document 10-7
Cannot send document 10-7
Chain Dial 3-11
Character Entry Method 11-2
Checking Transmission Results and Registration Status
8-2
Confirmation Screen of Destinations 8-12
D
Date 1-11, 9-3
Default fax settings 9-2
Delayed Transmission 4-16
Immediate Transmission 4-18
Density 4-12
Direct Transmission 4-14
Cancel 4-14
Document Processor 1-3
DRD Reception 7-6
Duplex Print Output 5-10
E
ECM Communication 2-4, 3-3
E-mail Notice
Job Finish Notice 4-21
Reporting FAX Receipt Result 8-10
Encrypted Communication 6-36
Encryption Communication
Changing and Deleting Registration Contents of
Encryption Key 6-38
Encryption Box No. 6-36
Encryption Key 6-36
Encryption Key No. 6-36
Registering an Encryption Key 6-36
Setting the Encrypted Reception 6-42
Using the Encrypted Transmission 6-39
Error Code List 10-5
Error Messages 10-4
F
FAX Automatic Reception 5-2, 9-8
FAX Job History 8-3
Job Log Screen 8-3
I
Indicators 10-2
Interrupt Send 4-20
J
Job Accounting 9-24
Communication Form Subject to Job Accounting 9-
24
Contents 9-24
Limit 9-24
Login 9-27
L
Local FAX ID 1-8, 9-7
Local FAX Name 1-8, 9-7
Local FAX Number 1-8, 9-7
M
Machine (Names) 1-2
Manual Reception 5-7, 7-9
Manual Send 4-15, 7-8
Media Type for Print Output 5-9
Memory Forwarding 6-2
COMMAND CENTER 6-12
Type of Forwarding Destination 6-2
Memory Reception 5-5
Memory Transmission 4-2
Cancel 4-6
Menu Map 11-6
Index-2
N
Network FAX 6-43
Basic Transmission 6-46
Configuring the Driver Default Settings 6-49
Flow of Receiving 6-43
Flow of Sending 6-43
Installing the Network Fax Driver 6-45
Online Manual 6-44
Setup 6-44
No Print Output 10-7
O
One-touch Keys 2-12
Adding a Destination 2-12
Change/Delete 2-14
Select Destination 3-6
Operation Panel 1-4, 1-5
Original
2-sided 4-10
Continuous Scan 4-13
Original Orientation 4-10
Original Size Selection 4-9
Selection of Original Image 4-12
P
Part Names and Functions 1-2
PBX Setting 1-13
Permit Fax No.
Change/Deletion 9-12
Registration 9-11
Permit ID No.
Change/Deletion 9-17
Registration 9-16
Polling Communication 6-26
Checking 6-34
Deleting Originals in a Polling Box 6-35
Polling Reception 6-30
Polling Transmission 6-26
Printing from a Polling Box 6-33
Sub Address Bulletin Board Reception 6-30
Precautions When Turning Power OFF 10-3
Priority Override Send 4-5
Q
Quick Setup Wizard 1-8
R
Received FAX Sizes and Paper Priority 11-10, 11-11
Receiving Mode 5-2, 9-8
Reception Date/Time 5-10
Redial 3-10
Changing Retry Times 9-7
Reject Fax No.
Change/Deletion 9-15
Registration 9-14
Remote Diagnostics 9-6
Remote Switch Function 7-10, 9-8
How to Register 9-8
How to Use 7-10
Report
Activity Report 8-7
FAX RX Result Reports 8-6
Report for Job Canceled before Sending 8-5
Send Result Reports 8-4
Sub Address Box List 6-22
Resolution 4-11
Rings
Answering Machine 9-8
FAX/TEL 9-8
Normal 9-8
S
Selection of Transmit Terminal Identification (TTI) 1-8,
9-7
Send Status 4-4
Specifications 11-5
Speed Dial key
Select Destination 3-7
Standby Transmission 4-19
Sub Address Box Function 6-13
Checking 6-19
Deleting Originals after Printing from a Sub Address
Box 6-21
Deleting Originals from a Sub Address Box 6-21
How to Change 6-16
How to Delete 6-16
How to Register 6-14
Printing Originals from Sub Address Box 6-18
Sub Address Box List 6-22
Sub Address Bulletin Board Reception 6-30
Sub Address Communication 6-13
Sub Address 6-13
Sub Address Password 6-13
Sub Address Transmission 6-23
Index-3
T
Telephone Line 1-8, 9-7
Time 1-11, 9-3
Touch Panel 1-6
Transmission Restriction 9-10
Communication Establishing Requirements 9-10
Permit FAX No. 9-11
Permit ID No. 9-16
Prerequisites 9-10
Reception Rejection Requirements 9-11
Reception Restriction Setting 9-20
Reject FAX No. 9-14
Send Restriction Setting 9-19
Unknown Number Reception 9-21
Troubleshooting 10-7
TX Start Speed 2-4, 3-3
U
Unusable Time 9-22
User Accounting 9-24
Contents 9-24
Login 9-25
V
Volume Adjustment
FAX Monitor Volume 1-8, 9-6
FAX Speaker Volume 1-8, 9-6
First Edition 2011.05
2MDKMEN000

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