Lexmark X652De Owner S Manual User's Guide

Lexmark-Lexmark-X656De-Owner-S-Manual lexmark-lexmark-x656de-owner-s-manual

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Lexmark-Lexmark-X658De-Owner-S-Manual lexmark-lexmark-x658de-owner-s-manual

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2014-07-06

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X651de, X652de, X654de, X656de,
X656dte, X658d, X658de, X658dme,
X658dfe, X658dte, X658dtme,
X658dtfe
User's Guide
March 2012 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2008 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Contents
Safety information.....................................................................................12
Learning about the printer.........................................................................14
Finding information about the printer....................................................................................................14
Printer configurations.............................................................................................................................15
Selecting a location for the printer..........................................................................................................16
Basic functions of the scanner.................................................................................................................16
Understanding the ADF and scanner glass..............................................................................................17
Understanding the printer control panel................................................................................................18
Understanding the home screen.............................................................................................................19
Using the touch-screen buttons..............................................................................................................21
Additional printer setup.............................................................................25
Installing internal options........................................................................................................................25
Available internal options.................................................................................................................................25
Accessing the system board to install internal options ....................................................................................26
Installing a memory card ..................................................................................................................................28
Installing a flash memory or firmware card......................................................................................................29
Installing an Internal Solutions Port..................................................................................................................32
Installing a printer hard disk .............................................................................................................................38
Installing a fax card ...........................................................................................................................................42
Attaching cables......................................................................................................................................44
Verifying printer setup............................................................................................................................45
Printing a menu settings page ..........................................................................................................................45
Printing a network setup page..........................................................................................................................46
Setting up the printer software...............................................................................................................46
Installing printer software ................................................................................................................................46
Updating available options in the printer driver ..............................................................................................47
Setting up wireless printing.....................................................................................................................48
Information you will need to set up the printer on a wireless network...........................................................48
Installing the printer on a wireless network (Windows)...................................................................................49
Installing the printer on a wireless network (Macintosh).................................................................................50
Installing the printer on a wired network...............................................................................................53
Changing port settings after installing a new network Internal Solutions Port......................................56
Setting up serial printing.........................................................................................................................58
Setting up the printer to fax....................................................................................................................60
Choosing a fax connection................................................................................................................................60
Contents 2
Using an RJ11 adapter ......................................................................................................................................61
Connecting directly to a telephone wall jack in Germany ................................................................................64
Connecting to a telephone ...............................................................................................................................65
Connecting to an answering machine...............................................................................................................66
Connecting to a computer with a modem........................................................................................................68
Setting the outgoing fax name and number.....................................................................................................69
Setting the date and time .................................................................................................................................70
Turning Daylight Saving Time on ......................................................................................................................70
Loading paper and specialty media............................................................71
Setting the Paper Size and Paper Type....................................................................................................71
Configuring Universal paper settings......................................................................................................71
Loading the standard or optional 250sheet or 550sheet tray..............................................................72
Loading the 2000sheet tray...................................................................................................................75
Loading the multipurpose feeder............................................................................................................79
Loading the envelope feeder..................................................................................................................81
Linking and unlinking trays......................................................................................................................83
Linking trays......................................................................................................................................................83
Unlinking trays ..................................................................................................................................................83
Assigning a custom paper type name ...............................................................................................................84
Changing a Custom Type <x> name..................................................................................................................84
Paper and specialty media guidelines.........................................................86
Paper guidelines......................................................................................................................................86
Paper characteristics.........................................................................................................................................86
Unacceptable paper..........................................................................................................................................87
Selecting paper .................................................................................................................................................87
Selecting preprinted forms and letterhead ......................................................................................................87
Using recycled paper and other office papers..................................................................................................88
Storing paper ....................................................................................................................................................88
Supported paper sizes, types, and weights.............................................................................................89
Paper sizes supported by the printer................................................................................................................89
Paper types and weights supported by the printer ..........................................................................................90
Paper types and weights supported by the finisher .........................................................................................91
Copying......................................................................................................93
Making copies.........................................................................................................................................93
Making a quick copy .........................................................................................................................................93
Copying using the ADF......................................................................................................................................93
Copying using the scanner glass .......................................................................................................................94
Copying photos........................................................................................................................................94
Copying on specialty media.....................................................................................................................94
Contents 3
Making transparencies .....................................................................................................................................94
Copying to letterhead .......................................................................................................................................95
Customizing copy settings.......................................................................................................................95
Copying from one size to another ....................................................................................................................95
Making copies using paper from a selected tray ..............................................................................................96
Copying a document that contains mixed paper sizes .....................................................................................96
Copying on both sides of the paper (duplexing)...............................................................................................97
Reducing or enlarging copies............................................................................................................................97
Adjusting copy quality ......................................................................................................................................98
Collating copies.................................................................................................................................................98
Placing separator sheets between copies.........................................................................................................99
Copying multiple pages onto a single sheet .....................................................................................................99
Creating a custom job (job build)....................................................................................................................100
Job interrupt..........................................................................................................................................101
Placing information on copies...............................................................................................................101
Placing the date and time at the top of each page.........................................................................................101
Placing an overlay message on each page......................................................................................................101
Canceling a copy job..............................................................................................................................102
Canceling a copy job while the document is in the ADF .................................................................................102
Canceling a copy job while copying pages using the scanner glass ................................................................102
Canceling a copy job while the pages are being printed ................................................................................102
Understanding the copy screens and options.......................................................................................102
Copy from .......................................................................................................................................................102
Copy to............................................................................................................................................................103
Scale................................................................................................................................................................103
Darkness .........................................................................................................................................................103
Content ...........................................................................................................................................................103
Sides (Duplex) .................................................................................................................................................103
Collate.............................................................................................................................................................104
Options ...........................................................................................................................................................104
Improving copy quality..........................................................................................................................105
E-mailing..................................................................................................106
Getting ready to e-mail.........................................................................................................................106
Setting up the e-mail function ........................................................................................................................106
Configuring the email settings.......................................................................................................................107
Creating an e-mail shortcut...................................................................................................................107
Creating an e-mail shortcut using the Embedded Web Server.......................................................................107
Creating an e-mail shortcut using the touch screen.......................................................................................107
E-mailing a document............................................................................................................................108
Sending an e-mail using the touch screen ......................................................................................................108
Sending an email using a shortcut number ................................................................................................... 108
Sending an e-mail using the address book .....................................................................................................108
Contents 4
Customizing e-mail settings...................................................................................................................109
Adding e-mail subject and message information ...........................................................................................109
Changing the output file type .........................................................................................................................109
Canceling an e-mail...............................................................................................................................110
Understanding e-mail options...............................................................................................................110
Original Size ....................................................................................................................................................110
Sides (Duplex) .................................................................................................................................................110
Orientation .....................................................................................................................................................110
Binding ............................................................................................................................................................110
E-mail Subject .................................................................................................................................................110
E-mail File Name .............................................................................................................................................111
E-mail Message ...............................................................................................................................................111
Resolution.......................................................................................................................................................111
Send As ...........................................................................................................................................................111
Content ...........................................................................................................................................................111
Advanced Options...........................................................................................................................................111
Faxing......................................................................................................113
Sending a fax.........................................................................................................................................113
Sending a fax using the printer control panel.................................................................................................113
Sending a fax using the computer ..................................................................................................................114
Creating shortcuts.................................................................................................................................114
Creating a fax destination shortcut using the Embedded Web Server...........................................................114
Creating a fax destination shortcut using the touch screen ...........................................................................115
Using shortcuts and the address book..................................................................................................115
Using fax shortcuts .........................................................................................................................................115
Using the address book ..................................................................................................................................115
Customizing fax settings........................................................................................................................116
Changing the fax resolution ............................................................................................................................116
Making a fax lighter or darker ........................................................................................................................116
Sending a fax at a scheduled time ..................................................................................................................117
Viewing a fax log .............................................................................................................................................117
Blocking junk faxes..........................................................................................................................................117
Canceling an outgoing fax.....................................................................................................................118
Canceling a fax while the original documents are still scanning.....................................................................118
Canceling a fax after the original documents have been scanned to memory...............................................118
Understanding fax options....................................................................................................................118
Original Size ....................................................................................................................................................118
Content ...........................................................................................................................................................118
Sides (Duplex) .................................................................................................................................................119
Resolution.......................................................................................................................................................119
Darkness .........................................................................................................................................................119
Advanced Options...........................................................................................................................................119
Contents 5
Improving fax quality.............................................................................................................................120
Holding and forwarding faxes...............................................................................................................120
Holding faxes ..................................................................................................................................................120
Forwarding a fax .............................................................................................................................................121
Scanning to an FTP address......................................................................122
Scanning to an FTP address...................................................................................................................122
Scanning to an FTP address using the keypad ................................................................................................122
Scanning to an FTP address using a shortcut number ....................................................................................123
Scanning to an FTP address using the address book ......................................................................................123
Creating shortcuts.................................................................................................................................123
Creating an FTP shortcut using the Embedded Web Server...........................................................................123
Creating an FTP shortcut using the touch screen ...........................................................................................124
Understanding FTP options...................................................................................................................124
Original Size ....................................................................................................................................................124
Sides (Duplex) .................................................................................................................................................124
Orientation .....................................................................................................................................................124
Binding ............................................................................................................................................................124
Resolution.......................................................................................................................................................125
Send As ...........................................................................................................................................................125
Content ...........................................................................................................................................................125
Advanced Options...........................................................................................................................................125
Improving FTP quality............................................................................................................................126
Scanning to a computer or flash drive......................................................127
Scanning to a computer........................................................................................................................127
Scanning to a flash drive........................................................................................................................128
Understanding scan profile options......................................................................................................128
Quick Setup.....................................................................................................................................................128
Format Type....................................................................................................................................................129
Compression ...................................................................................................................................................129
Default Content ..............................................................................................................................................129
Color ...............................................................................................................................................................129
Original Size ....................................................................................................................................................129
Orientation .....................................................................................................................................................129
Sides (Duplex) .................................................................................................................................................129
Darkness .........................................................................................................................................................130
Resolution.......................................................................................................................................................130
Advanced Imaging...........................................................................................................................................130
Improving scan quality..........................................................................................................................130
Contents 6
Printing....................................................................................................131
Printing a document..............................................................................................................................131
Printing on specialty media...................................................................................................................131
Tips on using letterhead .................................................................................................................................131
Tips on using transparencies ..........................................................................................................................132
Tips on using envelopes..................................................................................................................................132
Tips on using labels.........................................................................................................................................133
Tips on using card stock..................................................................................................................................133
Printing confidential and other held jobs..............................................................................................134
Holding jobs in the printer..............................................................................................................................134
Printing confidential and other held jobs from Windows...............................................................................135
Printing confidential and other held jobs from a Macintosh computer .........................................................135
Printing from a flash drive.....................................................................................................................136
Printing information pages....................................................................................................................137
Printing a directory list....................................................................................................................................137
Printing the print quality test pages ...............................................................................................................137
Canceling a print job..............................................................................................................................137
Canceling a print job from the printer control panel......................................................................................137
Canceling a print job from the computer .......................................................................................................138
Clearing jams............................................................................................140
Avoiding jams........................................................................................................................................140
Understanding jam numbers and locations..........................................................................................141
200 and 201 paper jams........................................................................................................................141
202 paper jam.......................................................................................................................................143
230–239 paper jams..............................................................................................................................144
240–249 paper jams..............................................................................................................................145
250 paper jam.......................................................................................................................................146
260 paper jam.......................................................................................................................................147
270–279 paper jams..............................................................................................................................147
280–282 paper jams..............................................................................................................................147
283 staple jams.....................................................................................................................................148
290–294 paper jams..............................................................................................................................150
Understanding printer menus...................................................................152
Menus list..............................................................................................................................................152
Paper menu...........................................................................................................................................153
Default Source menu ......................................................................................................................................153
Paper Size/Type menu....................................................................................................................................153
Contents 7
Configure MP menu........................................................................................................................................156
Envelope Enhance...........................................................................................................................................157
Substitute Size menu ......................................................................................................................................157
Paper Texture menu .......................................................................................................................................157
Paper Weight menu ........................................................................................................................................159
Paper Loading menu .......................................................................................................................................161
Custom Types menu .......................................................................................................................................162
Custom Names menu .....................................................................................................................................162
Custom Scan Sizes menu ................................................................................................................................163
Custom Bin Names menu ...............................................................................................................................163
Universal Setup menu.....................................................................................................................................163
Bin Setup menu...............................................................................................................................................164
Reports menu........................................................................................................................................165
Network/Ports menu.............................................................................................................................167
Active NIC menu .............................................................................................................................................167
Standard Network or Network <x> menus .....................................................................................................167
SMTP Setup menu ..........................................................................................................................................169
Network Reports menu ..................................................................................................................................170
Network Card menu........................................................................................................................................170
TCP/IP menu ...................................................................................................................................................171
IPv6 menu .......................................................................................................................................................172
Wireless menu ................................................................................................................................................172
AppleTalk menu ..............................................................................................................................................173
NetWare menu ...............................................................................................................................................173
LexLink menu ..................................................................................................................................................174
Standard USB menu........................................................................................................................................175
Parallel <x> menu ...........................................................................................................................................176
Serial <x> menu ..............................................................................................................................................178
Security menu.......................................................................................................................................181
Miscellaneous menu.......................................................................................................................................181
Confidential Print menu..................................................................................................................................181
Disk Wiping menu...........................................................................................................................................182
Security Audit Log menu.................................................................................................................................183
Set Date/Time menu.......................................................................................................................................184
Settings menu........................................................................................................................................185
General Settings menu ...................................................................................................................................185
Copy Settings menu ........................................................................................................................................192
Fax Settings menu...........................................................................................................................................197
Email Settings menu ......................................................................................................................................206
FTP Settings menu ..........................................................................................................................................211
Flash Drive menu ............................................................................................................................................214
Print Settings...................................................................................................................................................219
Help menu.............................................................................................................................................231
Contents 8
Understanding printer messages..............................................................232
List of status and error messages..........................................................................................................232
Maintaining the printer............................................................................251
Cleaning the exterior of the printer......................................................................................................251
Cleaning the scanner glass....................................................................................................................251
Adjusting scanner registration..............................................................................................................252
Storing supplies.....................................................................................................................................253
Conserving supplies...............................................................................................................................254
Checking the status of supplies.............................................................................................................254
Checking the status of supplies from the printer control panel .....................................................................254
Checking the status of supplies from a network computer............................................................................254
Ordering supplies..................................................................................................................................255
Ordering print cartridges ................................................................................................................................255
Ordering a maintenance kit ............................................................................................................................256
Ordering a fuser..............................................................................................................................................256
Ordering an ADF maintenance kit...................................................................................................................257
Ordering a transfer roller................................................................................................................................257
Ordering charge rolls ......................................................................................................................................257
Ordering pick rollers .......................................................................................................................................257
Ordering ADF replacement parts....................................................................................................................257
Ordering staple cartridges ..............................................................................................................................258
Recycling Lexmark products..................................................................................................................258
Moving the printer................................................................................................................................258
Before moving the printer ..............................................................................................................................258
Moving the printer to another location..........................................................................................................259
Setting the printer up in a new location .........................................................................................................259
Shipping the printer........................................................................................................................................259
Administrative support............................................................................260
Finding advanced networking and administrator information.............................................................260
Using the Embedded Web Server.........................................................................................................260
Checking the device status....................................................................................................................260
Setting up email alerts.........................................................................................................................260
Viewing reports.....................................................................................................................................261
Adjusting the brightness of the display.................................................................................................261
Adjusting Power Saver..........................................................................................................................262
Restoring the factory default settings...................................................................................................262
Contents 9
Troubleshooting.......................................................................................264
Solving basic printer problems..............................................................................................................264
Printer control panel display is blank or displays only diamonds..........................................................264
Solving printing problems.....................................................................................................................264
Multiplelanguage PDFs do not print..............................................................................................................264
Error message about reading USB drive appears ...........................................................................................264
Jobs do not print .............................................................................................................................................265
Confidential and other held jobs do not print ................................................................................................265
Job takes longer than expected to print .........................................................................................................266
Job prints from the wrong tray or on the wrong paper..................................................................................266
Incorrect characters print ...............................................................................................................................266
Tray linking does not work..............................................................................................................................267
Large jobs do not collate.................................................................................................................................267
Unexpected page breaks occur.......................................................................................................................267
Solving copy problems..........................................................................................................................268
Copier does not respond ................................................................................................................................268
Scanner unit does not close............................................................................................................................268
Poor copy quality............................................................................................................................................268
Partial document or photo copies ..................................................................................................................270
Solving scanner problems.....................................................................................................................270
Checking an unresponsive scanner.................................................................................................................270
Scan was not successful..................................................................................................................................270
Scanning takes too long or freezes the computer ..........................................................................................271
Poor scanned image quality............................................................................................................................271
Partial document or photo scans....................................................................................................................271
Cannot scan from a computer ........................................................................................................................272
Solving fax problems.............................................................................................................................272
Caller ID is not shown .....................................................................................................................................272
Cannot send or receive a fax ..........................................................................................................................272
Can send but not receive faxes.......................................................................................................................274
Can receive but not send faxes.......................................................................................................................274
Received fax has poor print quality ................................................................................................................275
Solving option problems........................................................................................................................276
Option does not operate correctly or quits after it is installed ......................................................................276
Paper trays......................................................................................................................................................276
2000sheet tray...............................................................................................................................................277
Envelope feeder..............................................................................................................................................277
Output options................................................................................................................................................277
Flash memory card .........................................................................................................................................278
Hard disk with adapter ...................................................................................................................................278
Internal Solutions Port....................................................................................................................................278
Memory card ..................................................................................................................................................278
Contents 10
Solving paper feed problems.................................................................................................................278
Paper frequently jams.....................................................................................................................................278
Paper jam message remains after jam is cleared ...........................................................................................279
Page that jammed does not reprint after you clear the jam ..........................................................................279
Solving print quality problems..............................................................................................................279
Isolating print quality problems......................................................................................................................279
Blank pages.....................................................................................................................................................280
Characters have jagged or uneven edges .......................................................................................................280
Clipped images................................................................................................................................................281
Ghost images ..................................................................................................................................................281
Gray background.............................................................................................................................................282
Incorrect margins............................................................................................................................................282
Paper curl........................................................................................................................................................283
Print irregularities...........................................................................................................................................283
Repeating defects ...........................................................................................................................................284
Skewed print...................................................................................................................................................284
Solid black or white streaks ............................................................................................................................285
Print is too light...............................................................................................................................................285
Print is too dark ..............................................................................................................................................286
Solid color pages.............................................................................................................................................287
Streaked vertical lines.....................................................................................................................................288
Toner fog or background shading appears on the page .................................................................................288
Toner rubs off .................................................................................................................................................289
Toner specks ...................................................................................................................................................289
Transparency print quality is poor..................................................................................................................290
Embedded Web Server does not open.................................................................................................290
Check the network connections .....................................................................................................................290
Check the network settings ............................................................................................................................290
Contacting Customer Support...............................................................................................................290
Notices.....................................................................................................291
Edition notice........................................................................................................................................291
Industry Canada notices........................................................................................................................294
Power consumption..............................................................................................................................301
Index........................................................................................................308
Contents 11
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
Disconnect all cords and cables from the printer before moving it.
Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information 12
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input
option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and
faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
SAVE THESE INSTRUCTIONS.
Safety information 13
Learning about the printer
Finding information about the printer
Setup information
Description Where to find
The Setup information gives you instructions for setting up
the printer. Follow the set of instructions for local, network,
or wireless, depending on what you need.
You can find the Setup information on the side of the printer
box or on the Lexmark Web site at www.lexmark.com.
Help
Description Where to find
The Help gives you instructions for using the
software.
While in any Lexmark software program, click Help, Tips > Help, or Help >
Help Topics.
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
US: 18003324120
Monday–Friday (8:00 AM–11:00 PM
ET)
Saturday (Noon–6:00 PM ET)
Canada: 18005396275
Monday–Friday (8:00 AM–11:00 PM
ET)
Saturday (Noon–6:00 PM ET)
Mexico: 0018883770063
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Telephone numbers and support
times may change without notice. For the
most recent telephone numbers available,
see the printed warranty statement that
came with your printer.
Telephone numbers and support hours
vary by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
Learning about the printer 14
Description Where to find (North America) Where to find (rest of world)
E-mail support For e-mail support, visit our Web site:
www.lexmark.com.
1Click SUPPORT.
2Click Technical Support.
3Select your printer type.
4Select your printer model.
5From the Support Tools section, click
e-Mail Support.
6Complete the form, and then click
Submit Request.
Email support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
Printer configurations
Note: Printer configuration may vary depending on your printer model.
Basic models
1
3
4
5
6
2
2
7
1Automatic Document Feeder (ADF)
2Printer control panel
3Standard exit bin
4Multipurpose feeder
5550-sheet tray (Tray 1)
6550-sheet tray (Tray 2)
7Optional output bin
Learning about the printer 15
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them also. It is important to:
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:
Away from the direct airflow of air conditioners, heaters, or ventilators
Free from direct sunlight, humidity extremes, or temperature fluctuations
Clean, dry, and free of dust
Allow the following recommended amount of space around the printer for proper ventilation:
1
2
3
5
1
2
3
5
4
4
1Right Side 20 cm (8 in.)
2Left Side 31 cm (12 in.)
3Front 51 cm (20 in.)
4Rear 20 cm (8 in.)
5Top 31 cm (12 in.)
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:
Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
Send a fax using the printer control panel.
Send a fax to multiple fax destinations at the same time.
Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.
Scan documents and send them to another printer (PDF by way of FTP).
Learning about the printer 16
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
A
Use the ADF for multiplepage documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings or lightweight carbonless forms).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:
Load the document into the ADF faceup, short edge first.
Load up to 75 sheets of plain paper in the ADF input tray.
Scan sizes from 76.2 x 139.4 mm (3.0 x 5.5 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).
Scan documents with mixed page sizes (letter and legal).
Scan media weights from 52 to 120 g/m2 (14 to 32 lb).
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
Place a document facedown on the scanner glass in the upper left corner.
Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
Copy books up to 25.3 mm (1 in.) thick.
Learning about the printer 17
Understanding the printer control panel
12
ABC
3
DEF
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
7
PQRS
#0
*
1
2
4
5
6
7
8
3
Item Description
1Display View scanning, copying, faxing, and printing options as well as status and error messages.
2Keypad
12
ABC
3
DEF
6
MNO
5
JKL
4
GHI
9
WXYZ
8
TUV
7
PQRS
#0
*
Enter numbers or symbols on the display.
3Dial Pause Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a
Dial Pause is represented by a comma (,).
From the home screen, press to redial a fax number.
The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing causes an error beep.
4Back In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The
default value of 1 appears if the entire number is deleted by pressing numerous times.
In the Fax Destination List, press to delete the right-most digit of a number entered
manually. You can also press to delete an entire shortcut entry. Once an entire line is
deleted, another press of causes the cursor to move up one line.
In the E-mail Destination List, press to delete the character to the left of the cursor. If the
character is in a shortcut, then the shortcut is deleted.
5Home Press to return to the home screen.
Learning about the printer 18
Item Description
6Start Press to initiate the current job indicated on the display.
From the home screen, press to start a copy job with the default settings.
If pressed while a job is scanning, the button has no effect.
7Indicator light Indicates the printer status:
Off—The power is off.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Blinking red—Operator intervention is needed.
8Stop Stops all printer activity
A list of options is offered once Stopped appears on the display.
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which
is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning;
to open the menu screen; or to respond to messages.
1
2
34567
8
Ready
Touch any button to begin.
Display item Description
1Copy Opens the Copy menus
Note: From the home screen, you can also access the Copy menus by pressing a number on
the keypad.
2E-mail Opens the E-mail menus
3Menus Opens the menus. These menus are available only when the printer is in the Ready state.
4FTP Opens the File Transfer Protocol (FTP) menus
Note: This function must be set up by your system support person. Once it is set up, it
appears as a display item.
Learning about the printer 19
Display item Description
5Status message bar Shows the current printer status such as Ready or Busy.
Shows printer conditions such as Toner Low.
Shows intervention messages to give instructions on what you should do so the printer can
continue processing, such as Close door or Insert print cartridge.
6Status/Supplies Appears on the display whenever the printer status includes a message requiring intervention.
Touch it to access the messages screen for more information on the message, including how
to clear it.
7Tips All menus have a Tips button. Tips is a context-sensitive Help feature within the display touch
screens.
8Fax Opens the Fax menus
Other buttons that may appear on the home screen:
Display item Function
Release Held Faxes If this button is shown, then there are held faxes with a scheduled hold
time previously set. To access the list of held faxes, touch this button.
Search Held Jobs Searches on any of the following items and returns search results:
User names for held or confidential print jobs
Job names for held jobs, excluding confidential print jobs
Profile names
Bookmark container or job names
USB container or job names for supported extensions only
Held Jobs Opens a screen containing all the held jobs
Lock Device This button appears on the screen when the printer is unlocked and
Device Lockout Personal Identification Number (PIN) has been set.
Touching this button opens a PIN entry screen. Entering the correct
PIN locks the printer control panel (touch screen and hard buttons).
Unlock Device This button appears on the screen when the printer is locked. The
printer control panel buttons and shortcuts cannot be used while it
appears.
Touching this button opens a PIN entry screen. Entering the correct
PIN unlocks the printer control panel (touch screen and hard buttons).
Learning about the printer 20
Display item Function
Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three
headings: Print, Fax, and Network.
The following items are available under the Print, Fax, and Network
headings:
Print job
Copy job
Fax profile
FTP
E-mail send
Each heading has a list of jobs shown in a column under it which can
show only three jobs per screen. Each job appears as a button which
you can touch to access information about the job. If more than three
jobs exist in a column, then an arrow appears enabling you to scroll
through the jobs.
Using the touch-screen buttons
Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.
Sample touch screen
Button Function
Home Returns to the home screen
Scroll down Opens a dropdown list
Learning about the printer 21
Button Function
Left scroll decrease Scrolls to another value in decreasing order
Right scroll increase Scrolls to another value in increasing order
Left arrow Scrolls left
Right arrow Scrolls right
Submit Saves a value as the new user default setting
Back Navigates back to the previous screen
Other touch-screen buttons
Button Function
Down arrow Moves down to the next screen
Up arrow Moves up to the next screen
Unselected radio button This is an unselected radio button. The radio button is gray to show it is unselected.
Learning about the printer 22
Button Function
Selected radio button This is a selected radio button. The radio button is blue to show it is selected.
Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print,
Fax, and Network.
The following items are available under the Print, Fax, and Network headings:
Print job
Copy job
Fax profile
FTP
E-mail send
Each heading has a list of jobs shown in a column under it which can show only three
jobs per screen. Each job appears as a button which you can touch to access
information about the job. If more than three jobs exist in a column, then an arrow
appears enabling you to scroll through the jobs.
Continue Touch this button when more changes need to be made for a job or after clearing
a paper jam.
Cancel Cancels an action or a selection
Cancels out of a screen and returns to the previous screen
Select Selects a menu or menu item
Learning about the printer 23
Features
Feature Description
Menu trail line:
Menus > Settings > Copy Settings >
Number of Copies
A Menu trail line is located at the top of each menu screen. This feature acts as a
trail, showing the path taken to arrive at the current menu. It gives the exact location
within the menus.
Touch any of the underlined words to return to that menu or menu item.
The Number of Copies is not underlined since this is the current screen. If you touch
an underlined word on the Number of Copies screen before the Number of Copies
is set and saved, then the selection is not saved, and it does not become the user
default setting.
Attendance message alert If an attendance message occurs which closes a function, such as copy or fax, then
a solid red dot appears over the function button on the home screen. This indicates
that an attendance message exists.
Learning about the printer 24
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available internal options
Memory cards
Printer memory
Flash memory
Fonts
Firmware cards
Bar Code and Forms
IPDS and SCS/TNe
PrintCryptionTM
PRESCRIBE
Printer hard disk
LexmarkTM Internal Solutions Ports (ISP)
RS-232-C Serial ISP
Parallel 1284-B ISP
MarkNetTM N8150802.11 b/g/n Wireless ISP
MarkNet N8130 10/100 Fiber ISP
MarkNet N8120 10/100/1000 Ethernet ISP
MarkNet N8110 V-34 Fax Card
Additional printer setup 25
Accessing the system board to install internal options
Note: This operation requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1Open the system board door.
2Loosen the screw(s) on the system board cover.
Additional printer setup 26
3Remove the system board cover.
4Use the illustration below to locate the appropriate connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1
2
34
1Firmware and flash memory card connectors
2Memory card connector
3Lexmark Internal Solutions Port or printer hard disk connector
4Fax card connector
Additional printer setup 27
Installing a memory card
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
An optional memory card can be purchased separately and attached to the system board. To install the memory card:
1Access the system board.
1
2
3
2Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3Open the memory card connector latches.
Additional printer setup 28
4Align the notches on the memory card with the ridges on the connector.
1
2
1Notches
2Ridges
5Push the memory card straight into the connector until it snaps into place.
6Replace the system board cover and close the system board door.
2
3
1
Installing a flash memory or firmware card
Note: This task requires a flathead screwdriver.
Additional printer setup 29
The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed,
but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
1
2
3
2Unpack the card.
Note: Avoid touching any electrical components on the card.
3Holding the card by its sides, align the plastic pins on the card with the holes on the system board.
1Plastic pins
2Metal pins
Additional printer setup 30
4Push the card firmly into place.
Notes:
The entire length of the connector on the card must touch and be flush against the system board.
Be careful not to damage the connectors.
5Replace the system board cover and close the system board door.
2
3
1
Additional printer setup 31
Installing an Internal Solutions Port
The system board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity
options.
Note: This operation requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
1
2
3
2Unpack the ISP and plastic tee.
Note: Avoid touching the components on the card.
3Locate the appropriate connector on the system board.
Note: If an optional printer hard disk is currently installed, then the printer hard disk must first be removed. To
remove the hard disk:
Additional printer setup 32
aUnplug the printer hard disk interface cable from the system board, leaving the cable attached to the printer
hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch
before pulling the cable out.
bRemove the screws holding the printer hard disk in place.
cRemove the printer hard disk by pulling it upward to unseat the standoffs.
Additional printer setup 33
dRemove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then
remove the bracket. Set the printer hard disk aside.
4Remove the metal cover from the ISP opening.
1
2
Additional printer setup 34
5Align the posts of the plastic tee to the holes in the system board, and then press downward until the tee snaps
into place. Be sure each post of the tee has latched completely, and that the tee is seated firmly onto the system
board.
6Install the ISP onto the plastic tee. Angle the ISP over the plastic tee, and then approach the plastic tee so that any
overhanging connectors will pass through the ISP opening in the system board cage.
Additional printer setup 35
7Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee.
8Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew
at this time.
Additional printer setup 36
9Attach the two provided screws to secure the ISP mounting bracket to the system board cage.
10 Tighten the long thumbscrew.
Note: Do not overtighten the thumbscrew.
11 Insert the plug of the ISP interface cable into the receptacle of the system board.
Note: The plugs and receptacles are color coded.
12 If a printer hard disk was previously installed, then attach the printer hard disk to the ISP. For more information,
see “Installing a printer hard disk” on page 38.
Additional printer setup 37
13 Replace the system board cover and close the system board door.
2
3
1
Installing a printer hard disk
The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP).
Note: This operation requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
1
2
3
2Unpack the printer hard disk.
Note: Avoid touching the components on the card.
Additional printer setup 38
3Locate the appropriate connector on the system board.
Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.
To install a printer hard disk onto the ISP:
aUsing a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk
mounting bracket to the printer hard disk, and then remove the bracket.
bAlign the standoffs of the printer hard disk with the holes in the ISP, and then press downward on the printer
hard disk until the standoffs have seated into place.
Additional printer setup 39
cInsert the plug of the printer hard disk interface cable into the receptacle of the ISP.
Note: The plugs and receptacles are color coded.
To install a printer hard disk directly onto the system board:
aAlign the standoffs of the printer hard disk with the holes in the system board, and then press downward on
the printer hard disk until the standoffs have seated into place.
Additional printer setup 40
bAttach the two provided screws to secure the printer hard disk mounting bracket.
cInsert the plug of the printer hard disk interface cable into the receptacle of the system board.
Note: The plugs and receptacles are color coded.
4Replace the system board cover and close the system board door.
2
3
1
Additional printer setup 41
Installing a fax card
Note: This task requires a flathead screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1Access the system board.
1
2
3
2Unpack the fax card.
3Remove the metal cover from the fax card opening.
1
2
Additional printer setup 42
4Insert the fax card and attach the two provided screws to secure the fax card mounting bracket.
Additional printer setup 43
5Insert the plug of the fax card interface cable into the receptacle of the system board.
6Replace the system board cover and close the system board door.
2
3
1
Attaching cables
Connect the printer to the computer using a USB cable or Ethernet cable.
Be sure to match the following:
The USB symbol on the cable with the USB symbol on the printer
The appropriate Ethernet cable to the Ethernet port
Additional printer setup 44
12
1USB port
2Ethernet port
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following: .
Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options
appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly.
Remove the option and install it again.
Network setup pageIf your printer is a network model and is attached to a network, print a network setup page
to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 262.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
Additional printer setup 45
3Touch Reports.
4Touch Menu Settings Page.
The menu settings page prints and the printer returns to the home screen.
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
4Touch Network Setup Page.
The network setup page prints and the printer returns to the home screen.
5Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Setting up the printer software
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1Close all open software programs.
2Insert the Software and Documentation CD.
3From the main installation dialog, click Install.
4Follow the instructions on the screen.
For Macintosh users
1Close all open software applications.
2Insert the Software and Documentation CD.
3From the Finder desktop, double-click the printer CD icon that automatically appears.
4Double-click the Install icon.
5Follow the instructions on the screen.
Additional printer setup 46
Using the World Wide Web
1Go to the Lexmark Web site at www.lexmark.com.
2From the Drivers & Downloads menu, click Driver Finder.
3Select your printer, and then select your operating system.
4Download the driver and install the printer software.
Updating available options in the printer driver
Once the printer software and any options are installed, it may be necessary to manually add the options in the printer
driver to make them available for print jobs.
For Windows users
1Do one of the following:
In Windows Vista
aClick .
bClick Control Panel.
cClick Hardware and Sound.
dClick Printers.
In Windows XP
aClick Start.
bClick Printers and Faxes.
In Windows 2000
aClick Start.
bClick Settings > Printers.
2Select the printer.
3Rightclick the printer, and then select Properties.
4Click the Install Options tab.
5Under Available Options, add any installed hardware options.
6Click Apply.
For Macintosh users
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Select the printer, and then click Options & Supplies.
Additional printer setup 47
4Click Driver, and then add any installed hardware options.
5Click OK.
In Mac OS X version 10.4 and earlier
1From the Go menu, choose Applications.
2Doubleclick Utilities, and then doubleclick Print Center or Printer Setup Utility.
3Select the printer, and then from the Printers menu, choose Show Info.
4From the popup menu, choose Installable Options.
5Add any installed hardware options, and then click Apply Changes.
Setting up wireless printing
Information you will need to set up the printer on a wireless network
Note: Do not connect the installation or network cables until prompted to do so by the setup software.
SSID—The SSID is also referred to as the network name.
Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.
Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.
Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure
which channel to select.
Security Method—There are three basic options for Security Method:
WEP key
If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently
in use on the network by selecting the Default WEP Transmit Key.
or
WPA or WPA2 passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:
Authentication type
Inner authentication type
802.1X username and password
Certificates
Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and
Documentation CD.
Additional printer setup 48
Installing the printer on a wireless network (Windows)
Before you install the printer on a wireless network, make sure that:
Your wireless network is set up and working properly.
The computer you are using is connected to the same wireless network where you want to set up the printer.
1Connect the power cable, and then turn the printer on.
2
1
Make sure the printer and computer are fully on and ready.
Do not connect the USB cable until instructed to do so on the screen
2Insert the Software and Documentation CD.
3Click Install.
4Click Agree.
5Click Suggested.
Additional printer setup 49
6Click Wireless Network Attach.
7Connect the cables in the following order:
aTemporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable
so you can print wirelessly.
bIf your printer has faxing capabilities, then connect the telephone cable.
8Follow the onscreen instructions to complete the software installation.
9To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8
for each computer.
Installing the printer on a wireless network (Macintosh)
Prepare to configure the printer
1Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address
in the space provided below:
MAC address: ___ ___ ___ ___ ___ ___
2If your printer has faxing capabilities, then connect the telephone cable.
3Connect the power cable, and then turn the power on.
Additional printer setup 50
2
1
Enter the printer information
1Access the AirPort options.
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDoubleclick Internet Connect.
cFrom the toolbar, click AirPort.
2From the Network popup menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address
located on the MAC address sheet.
3Open the Safari browser.
4From the Bookmarks drop-down menu, select Show.
5Under Collections, select Bonjour or Rendevous, and then doubleclick the printer name.
6From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is
stored.
Configure the printer for wireless access
1Type the name of your network (SSID) in the appropriate field.
2Select Infrastructure as your Network Mode if you are using a wireless router.
3Select the type of security you use to protect your wireless network.
4Enter the security information necessary for the printer to join your wireless network.
Additional printer setup 51
5Click Submit.
6Open the AirPort application on your computer:
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Network.
cClick AirPort.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDoubleclick Internet Connect.
cFrom the toolbar, click AirPort.
7From the Network popup menu, select your wireless network.
Configure your computer to use the printer wirelessly
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and
create a printer in the Print Center or Printer Setup Utility.
1Install a PPD file on the computer:
aInsert the Software and Documentation CD in the CD or DVD drive.
bDouble-click the installer package for the printer.
cFrom the Welcome screen, click Continue.
dClick Continue again after viewing the Readme file.
eClick Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.
fSelect a Destination, and then click Continue.
gFrom the Easy Install screen, click Install.
hType the user password, and then click OK.
All necessary software is installed on the computer.
iClick Close when installation is complete.
2Add the printer:
aFor IP printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Select the printer from the list.
5Click Add.
In Mac OS X version 10.4
1From the Go menu, choose Applications.
2Doubleclick Utilities.
3Locate and doubleclick Printer Setup Utility or Print Center.
4From the Printer List, choose Add.
Additional printer setup 52
5Select the printer from the list.
6Click Add.
bFor AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4
1From the Go menu, choose Applications.
2Doubleclick Utilities.
3Locate and doubleclick Print Center or Printer Setup Utility.
4From the Printer List, choose Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first popup menu, choose AppleTalk.
8From the second popup menu, select Local AppleTalk zone.
9Select the printer from the list.
10 Click Add.
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
You have completed the initial setup of the printer.
The printer is connected to your network with the appropriate type of cable.
For Windows users
1Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then do one of the following:
In Windows Vista
aClick .
bIn the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
Additional printer setup 53
In Windows XP and earlier
aClick Start.
bClick Run.
cType D:\setup.exe, where D is the letter of your CD or DVD drive.
2Click Install Printer and Software.
3Click Agree to agree to the License Agreement.
4Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the onscreen instructions.
5Select Wired Network Attach, and then click Next.
6Select the printer manufacturer from the list.
7Select the printer model from the list, and then click Next.
8Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
onscreen instructions.
9Follow the onscreen instructions to complete the installation.
For Macintosh users
1Allow the network DHCP server to assign an IP address to the printer.
2Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 46.
3Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4Install the drivers and add the printer.
aInstall a PPD file on the computer:
1Insert the Software and Documentation CD in the CD or DVD drive.
2Double-click the installer package for the printer.
3From the Welcome screen, click Continue.
4Click Continue again after viewing the Readme file.
5Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6Select a Destination, and then click Continue.
7From the Easy Install screen, click Install.
8Type the user password, and then click OK.
All the necessary software is installed on the computer.
9Click Close when installation is complete.
bAdd the printer:
For IP printing:
Additional printer setup 54
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Select the printer from the list.
5Click Add.
In Mac OS X version 10.4 and earlier
1From the Go menu, choose Applications.
2Doubleclick Utilities.
3Doubleclick Printer Setup Utility or Print Center.
4From the Printer List, click Add.
5Select the printer from the list.
6Click Add.
For AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Go menu, choose Applications.
2Doubleclick Utilities.
3Doubleclick Print Center or Printer Setup Utility.
4From the Printer List, click Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first popup menu, choose AppleTalk.
8From the second popup menu, select Local AppleTalk zone.
9Select the printer from the list.
10 Click Add.
Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Additional printer setup 55
Changing port settings after installing a new network Internal
Solutions Port
When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on
computers that access the printer must be updated because the printer will be assigned a new IP address. All computers
that access the printer must be updated with this new IP address in order to print to it over the network.
Notes:
If the printer has a static IP address that will stay the same, then you do not need to make any changes to the
computer configurations.
If the computers are configured to print to the printer by a network name that will stay the same, instead of by
IP address, then you do not need to make any changes to the computer configurations.
If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the
wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection
remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. This
can be fixed by disconnecting the wired connection, turning the printer off, and then turning the printer back on
again.
For Windows users
1Print a network setup page and make a note of the new IP address.
2Do one of the following:
In Windows Vista
aClick .
bClick Control Panel.
cUnder Hardware and Sound, click Printer.
In Windows XP
aClick Start.
bClick Printers and Faxes.
In Windows 2000
aClick Start.
bClick Settings > Printers.
3Locate the printer that has changed.
Note: If there is more than one copy of the printer, then update all of them with the new IP address.
4Rightclick the printer.
5Click Properties.
6Click the Ports tab.
7Locate the port in the list, and then select it.
8Click Configure Port.
Additional printer setup 56
9Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network
setup page you printed in step 1.
10 Click OK, and then click Close.
For Mac users
1Print a network setup page and make a note of the new IP address.
2Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
3Add the printer:
For IP printing:
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Print & Fax.
cClick +.
dSelect the printer from the list.
eClick Add.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDoubleclick Utilities.
cDoubleclick Printer Setup Utility or Print Center.
dFrom the Printer List, click Add.
eSelect the printer from the list.
fClick Add.
For AppleTalk printing:
In Mac OS X version 10.5
aFrom the Apple menu, choose System Preferences.
bClick Print & Fax.
cClick +.
dClick AppleTalk.
eSelect the printer from the list.
fClick Add.
In Mac OS X version 10.4 and earlier
aFrom the Go menu, choose Applications.
bDoubleclick Utilities.
cDoubleclick Print Center or Printer Setup Utility.
dFrom the Printer List, click Add.
eChoose the Default Browser tab.
fClick More Printers.
gFrom the first popup menu, choose AppleTalk.
hFrom the second popup menu, select Local AppleTalk zone.
Additional printer setup 57
iSelect the printer from the list.
jClick Add.
Setting up serial printing
In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing,
it is the preferred option when there is a great deal of distance between the printer and computer or when an interface
with a better transfer rate is not available.
After installing the serial port, you will need to configure the printer and the computer so they can communicate. Make
sure you have connected the serial cable to the serial port on your printer.
1Set the parameters in the printer:
aFrom the printer control panel, navigate to the menu with port settings.
bLocate the submenu with serial port settings.
cMake any necessary changes to the serial settings.
dSave the new settings.
ePrint a menu settings page.
2Install the printer driver:
aInsert the Software and Documentation CD. It launches automatically.
If the CD does not launch automatically, do one of the following:
In Windows Vista
1Click .
2In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
1Click Start.
2Click Run.
3Type D:\setup.exe, where D is the letter of your CD or DVD drive.
bClick Install Printer and Software.
cClick Agree to accept the Printer Software License Agreement.
dClick Custom.
eMake sure Select Components is selected, and then click Next.
fMake sure Local is selected, and then click Next.
gSelect the manufacturer of the printer from the menu.
hSelect the printer model from the menu, and then click Add Printer.
iClick the + beside the printer model under Select Components.
jMake sure the correct port is available under Select Components. This is the port where the serial cable attaches
to the computer. If the correct port is not available, select the port under the Select Port menu, and then click
Add Port.
kMake any configuration changes necessary in the Add a New Port window. Click Add Port to finish adding the
port.
Additional printer setup 58
lMake sure the box next to the selected printer model is checked.
mSelect any other optional software you want to install, and then click Next.
nClick Finish to complete the printer software installation.
3Set the COM port parameters:
After the printer driver is installed, you must set the serial parameters in the communications (COM) port assigned
to the printer driver.
The serial parameters in the COM port must match the serial parameters you set in the printer.
aOpen the Device Manager. Do one of the following:
In Windows Vista
1Click .
2Click Control Panel.
3Click System and Maintenance.
4Click System.
5Click Device Manager.
In Windows XP
1Click Start.
2Click Control Panel.
3Click Performance and Maintenance.
4Click System.
5From the Hardware tab, click Device Manager.
In Windows 2000
1Click Start.
2Click Settings > Control Panel.
3Click System.
4From the Hardware tab, click Device Manager.
bClick + to expand the list of available ports.
cSelect the communications port where you attached the serial cable to your computer (example: COM1).
dClick Properties.
eOn the Port Settings tab, set the serial parameters to the same serial parameters in the printer.
Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.
fClick OK, and then close all the windows.
gPrint a test page to verify printer installation. When a test page prints successfully, printer setup is complete.
Additional printer setup 59
Setting up the printer to fax
Note: Fax capabilities may not be available on all printer models.
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.
Equipment Benefits
The printer
A telephone cord
Send and receive faxes without using a computer.
The printer
A telephone
Two telephone cords
Use the fax line as a normal telephone line.
Send and receive faxes without using a computer.
The printer
A telephone
An answering machine
Three telephone cords
Receive both incoming voice messages and faxes.
The printer
A telephone
A computer modem
Three telephone cords
Send faxes using the computer or the printer.
Additional printer setup 60
Using an RJ11 adapter
Country/region
United Kingdom
Ireland
Finland
Norway
Denmark
Italy
Sweden
Netherlands
France
Portugal
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the
telephone line adapter included in the box with the printer in some countries or regions.
Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.
1Connect the adapter to the telephone cord that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
2Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
If your telecommunications equipment uses a USstyle (RJ11) telephone line, follow these steps to connect the
equipment:
1Remove the plug from the EXT port on the back of the printer.
Note: Once this plug is removed, any country or regionspecific equipment you connect to the printer by way
of the adapter, as shown, will not function properly.
Additional printer setup 61
2Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Country/region
Saudi Arabia
United Arab Emirates
Egypt
Bulgaria
Czech Republic
Belgium
Australia
South Africa
Greece
Israel
Hungary
Poland
Romania
Russia
Slovenia
Spain
Turkey
Additional printer setup 62
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:
1Remove the plug from the back of the printer.
2Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Note: Once this plug is removed, any country or regionspecific equipment that you connect to the printer by way
of the adapter, as shown, will not function properly.
Country/region
Germany
Austria
Switzerland
Additional printer setup 63
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
Note: In Germany (and some other countries), the printer ships with a special RJ11 plug in the EXT port. Do not
remove the RJ11 plug. It is required for both the fax and telephone to work properly.
1Make sure you have a telephone cord (provided with the product) and a telephone wall jack.
2Connect one end of the telephone cord into the LINE port of the printer.
3Connect the other end of the telephone cord into the N slot of an active telephone wall jack.
Additional printer setup 64
4If you would like to use the same line for both fax and telephone communication, connect a second telephone line
(not provided) between the telephone and the F slot of an active telephone wall jack.
5If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
Two telephone cords
A telephone wall jack
Additional printer setup 65
2Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.
3Remove the protective plug from the EXT port of the printer.
4Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
An answering machine
Three telephone cords
A telephone wall jack
Additional printer setup 66
2Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.
3Remove the protective plug from the EXT port of the printer.
4Connect a second telephone cord from the telephone to the answering machine.
5Connect a third telephone cord from the answering machine to the EXT port of the printer.
Additional printer setup 67
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
A computer with a modem
Three telephone cords
A telephone wall jack
2Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.
3Remove the protective plug from the EXT port of the printer.
Additional printer setup 68
4Connect a second telephone cord from the telephone to the computer modem.
5Connect a third telephone cord from the computer modem to the EXT port of the printer.
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Additional printer setup 69
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may
have to reset the date and time. To set the date and time:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Links & Index.
3Click Set Date and Time.
4Click inside the Manually Set Date & Time box, and then enter the current date and time.
5Click Submit.
Turning Daylight Saving Time on
The printer can be set to automatically adjust for Daylight Saving Time (DST):
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Links & Index.
3Click Set Date and Time.
4Select Automatically Observe DST.
5Click Submit.
Additional printer setup 70
Loading paper and specialty media
This section explains how to load the 250-, 500-, and 2000-sheet trays, and the multipurpose feeder. It also includes
information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
Setting the Paper Size and Paper Type
The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose
feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting
is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the arrows for the desired tray until the correct size or type setting appears.
6Touch Submit.
7Touch to return to the home screen.
Configuring Universal paper settings
The Universal Paper Size is a userdefined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
Units of measure (millimeters or inches)
Portrait Width
Portrait Height
Note: The smallest supported Universal size is 76 x 76 mm (3 x 3 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).
Specify a unit of measurement
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Paper Menu.
4Touch the down arrow until Universal Setup appears, and then touch Universal Setup.
5Touch the left or right arrow to select the desired unit of measure.
6Touch Portrait Width or Portrait Height.
7Touch the arrows to select the desired width or height.
Loading paper and specialty media 71
8Touch Submit to save your selection.
Submitting Selection appears, followed by the Paper menu.
9Touch to return to the home screen.
Loading the standard or optional 250sheet or 550sheet tray
Although the 250-sheet tray and the 550-sheet tray are different in appearance, they require the same process for
loading paper. Use these instructions to load paper in either tray:
1Pull the tray out.
Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
2Squeeze the width guide tab inward as shown, and move the width guide to the correct position for the paper size
being loaded.
Loading paper and specialty media 72
3Unlock the length guide, squeeze the length guide tab inward as shown, and slide the guide to the correct position
for the paper size being loaded.
3
2
1
Notes:
Use the size indicators on the bottom of the tray to help position the guides.
For standard paper sizes, lock the length guide.
4Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5Load the paper stack:
Print side facedown for singlesided printing
Print side faceup for duplex printing
Note: Paper must be loaded differently in the trays if an optional StapleSmartTM II Finisher is installed.
Loading paper and specialty media 73
Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher
ABC
Singlesided printing
ABC
Singlesided printing
ABC
Duplex (twosided) printing
ABC
Duplex (twosided) printing
Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading
paper. Do not overload the tray.
6If necessary, adjust the paper guides to lightly touch the sides of the stack, and lock the length guide for the paper
sizes indicated on the tray.
Loading paper and specialty media 74
7Insert the tray.
8If a different type of paper was loaded than the type previously loaded in the tray, then change the Paper Type
setting for the tray from the printer control panel.
Loading the 2000sheet tray
1Pull the tray out.
2Pull up and slide the width guide to the correct position for the paper size being loaded.
Loading paper and specialty media 75
3Unlock the length guide.
4Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper
size being loaded, and then lock the guide.
Loading paper and specialty media 76
5Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
6Load the paper stack:
Print side facedown for singlesided printing
Print side faceup for duplex printing
Note: Paper must be loaded differently in the trays if an optional StapleSmart II Finisher is installed.
Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher
ABC
Singlesided printing
ABC
Singlesided printing
Loading paper and specialty media 77
Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher
ABC
Duplex (twosided) printing
ABC
Duplex (twosided) printing
Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading
paper. Do not overload the tray.
7Insert the tray.
Loading paper and specialty media 78
Loading the multipurpose feeder
1Pull down the multipurpose feeder door.
2Pull out the extension until it is fully extended.
3Slide the width guide to the far right.
4Flex the sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or crease
them. Straighten the edges on a level surface.
Loading paper and specialty media 79
Paper
Envelopes
Transparencies*
* Avoid touching the print side of transparencies. Be careful not to scratch them.
5Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop.
Without an optional StapleSmart Finisher With an optional StapleSmart Finisher
ABC
Singlesided printing
ABC
Singlesided printing
Loading paper and specialty media 80
Without an optional StapleSmart Finisher With an optional StapleSmart Finisher
ABC
Duplex (twosided) printing
ABC
Duplex (twosided) printing
Notes:
Do not exceed the maximum stack height by forcing paper under the stack height limiter.
Do not load or close a tray while a job is printing.
Load only one size and type of media at a time.
Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
selfstick adhesives. These envelopes may severely damage the printer.
6Adjust the width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the
multipurpose feeder, lies flat, and is not bent or wrinkled.
7From the printer control panel, set the Paper Size and Paper Type.
Loading the envelope feeder
1Adjust the envelope support for the length of envelope you are loading:
Short envelopes—Fully close the envelope support.
Mediumlength envelopes—Extend the envelope support to the middle position.
Long envelopes—Fully open the envelope support.
Loading paper and specialty media 81
2Lift the envelope weight back toward the printer.
3Slide the width guide to the right.
4Prepare the envelopes for loading.
Flex the envelopes back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
5Load the stack of envelopes flap side down.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
selfstick adhesives. These envelopes may severely damage the printer.
Loading paper and specialty media 82
Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
6Adjust the width guide to lightly touch the edge of the paper stack.
7Lower the envelope weight to touch the paper stack.
8From the printer control panel, set the Paper Size and Paper Type.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except
the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The
multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from
the Paper Size/Type menu.
Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP
Feeder Size to appear as a menu item.
The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray.
Loading paper and specialty media 83
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.
Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the
multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking the tray.
1Make sure the printer is on and Ready appears.
2From the home screen, touch .
3Touch Paper Menu.
4Touch Paper Size/Type.
5Touch the paper type arrows for the desired tray until the correct custom type appears.
6Touch the tray number or MP Feeder Type.
7Touch Submit.
Changing a Custom Type <x> name
You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the
custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name
instead of Custom Type <x>.
To change a Custom Type <x> name from the Embedded Web Server:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click Paper Menu.
4Click Custom Names.
5Type a name for the paper type in a Custom Name <x> box.
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type
menus.
6Click Submit.
Loading paper and specialty media 84
7Click Custom Types.
Custom Types appears, followed by your custom name.
8Select a Paper Type setting from the list next to your custom name.
9Click Submit.
Loading paper and specialty media 85
Paper and specialty media guidelines
Paper guidelines
Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the
paper or specialty media before buying large quantities.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Note: For detailed information on card stock and labels, see the Card Stock & Label Guide available on the Lexmark
Web site at www.lexmark.com/publications.
Weight
The printer can automatically feed paper weights from 60–176 g/m2 (16–47 lb bond) grain long. Paper lighter than
60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m2 (24 lb) or heavier
paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is
too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield
points; smoothness between 150 and 250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
Paper and specialty media guidelines 86
For 60–176 g/m2 (16–47 lb bond) paper, grain long paper is recommended. For paper heavier than 176 g/m2, grain
short is re