Lexmark X954 Quick Reference Guide
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2014-07-06
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Item Quick Reference 3 Description Sleep 123.123.123.123 Enables Sleep Mode or Hibernate Mode The following are the statuses of the indicator light and the Sleep button: • Entering or waking from Sleep Mode—The Learning about the printer indicator light is illuminated solid green, Sleep button is unilluminated. • Operating in Sleep Mode—The indicator Understanding the printer control panel 3 2 1 light is illuminated solid green, Sleep button is illuminated solid amber. • Entering or waking from Hibernate Mode— 4 The indicator light is illuminated solid green, Sleep button is illuminated blinking amber. • Operating in Hibernate Mode—The 1 @!. 2 ABC 3 DEF 4 5 6 MNO 7 GHI PQRS * JKL 8 TUV 0 9 indicator light is unilluminated, Sleep button is blinking amber for 1/10 of a second, then go completely unilluminated for 1.9 seconds in pulsing pattern. WXYZ # The following actions wake the printer from Sleep Mode: Touch To Copy Access the Copy menus and make copies. E-mail Access the E-mail menus and send e‑mails. Fax Access the Fax menus and send fax. Access the printer menus. • Touching the screen or any hard button presses. 7 Item 1 2 6 5 Description Display Indicator light • Opening an input tray, cover, or door. • Sending a print job from the computer. • Performing a Power On Reset (POR) with the Shows the status of the printer, and allows printer setup and operation • Off—The printer is off. • Blinking green—The printer is warming up, intervention is needed. FTP main power switch. Status message bar Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server. • Show the current printer status such as Ready 4 Keypad Lets you enter numbers, letter, or symbols 5 Submit Lets you submit changes made in the printer settings • Show printer conditions such as Toner Low 6 Stop/Cancel Stops all printer activity • Show intervention messages so the printer can Note: A list of option is displayed once Stopped appears on the display. processing data, or printing. • Solid green—The printer is on, but idle. • Blinking red—The printer requires operator Note: These menus are available only when the printer is in the Ready state. 7 Home or Busy. or Cartridge Low. continue processing. Status/Supplies • Display a warning or error message whenever the printer requires intervention to continue processing. Lets you navigate back to the home screen • Access the messages screen for more Understanding the home screen When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages. Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions. 1 information on the message, and how to clear it. USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive. Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer. Touch To Touch To Feature Description Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links. Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network. Warning If an error condition occurs, then this icon appears. Print job Printer IP address Copy job Sample: 123.123.123.12 3 The IP address of your network printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer. Note: The tree view supports only bookmarks created from this function, and not from any other application. Held Jobs The following options are available under the Print, Fax, and Network headings: Display all current held jobs. • • • • • Other buttons that may appear on the home screen: Touch To Search held jobs Search on any of the following items: print jobs • Job names for held jobs, excluding confidential print jobs Change Language names • USB container or print job names for supported file types Release Held Fax Access the list of held faxes. Note: This button appears only when there are held faxes with a scheduled hold time previously set. Lock Device Open a password entry screen. Enter the correct password to lock the printer control panel. Launch the Change Language pop‑up window that lets you change the primary language of the printer. Using the touch-screen buttons Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions. Sample touch screen Feature Description Menu trail line A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu. Sample: Menus > Settings > Copy Settings > Number of Touch any of the underlined words to return to that menu. Copies Number of Copies is not underlined since this is the current screen. If you touch an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting. Open a password entry screen. Enter the correct password to unlock the printer control panel. Note: This button appears only when the printer is locked. The printer control panel buttons and shortcuts cannot be used while this appears. E-mail send Features Note: This button appears only when the printer is unlocked and password has been set. Unlock Device FTP Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs. • User name for held or confidential • Profile names • Bookmark container or print job Fax profile Attendance message alert If an attendance message affects a function, then this icon appears and the red indicator light blinks. 2 Touch To Submit Submit changes made in the printer settings. Sample Copy Print a sample copy. Right arrow Scroll to the right. Touch To Touch Left arrow Scroll to the left. Cancel To • Cancel an action or a selection. • Exit a screen and return to the previous screen without saving changes. Home Return to the home screen. Reset Reset values on the screen. Showing or hiding icons on the home screen 1 Open a Web browser, and then type the printer IP address in the address field. Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Click Settings > General Settings > Home screen customization. A list of basic printer functions appears. 3 Select the check boxes to specify which icons appear on the printer home screen. Right increase Select a higher value. Setting up and using the home screen applications Left decrease Select a lower value. Notes: • Your home screen, icons, and buttons may vary depending on Exit Exit from the current screen. your home screen customization settings, administrative setup, and active embedded applications. Some applications are supported only on select printer models. • There may be additional solutions and applications available for purchase. To learn more, inquire at your point of purchase. Accessing the Embedded Web Server Tips Open a context-sensitive Help dialog on the touch screen. Other touch-screen buttons Touch To Accept Save a setting. The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer. Note: Cleared check box items are hidden. 4 Click Submit. Activating the home screen applications Your printer comes with preinstalled home screen applications. Before you can use these applications, first activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 3. For detailed information about configuring and using the home screen applications, contact the place where you bought the printer. Setting up Forms and Favorites Icon The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen. 1 Obtain the printer IP address: • From the printer control panel home screen • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system. then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Open a Web browser, and then type the printer IP address in the address field. The Embedded Web Server page appears. 1 Open a Web browser, and then type the printer IP address in the address field. 3 Description Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Click Settings > Device Solutions > Solutions (eSF) > Forms and 1 Open a Web browser, and then type the printer IP address in the Setting up My MFP Icon address field. Description To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description. The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book. Setting up Scan to Network Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer. Favorites. 3 Define the bookmarks, and then customize the settings. 4 Click Apply. Icon Description The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations. Notes: • The printer must have permission to write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system. • The Scan to Network icon appears only when one or more destinations are defined. 1 Open a Web browser, and then type the printer IP address in the address field. Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard. To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan. Understanding WS‑Scan Icon Description The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation. Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed. 2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network. 3 Specify the destinations, and then customize the settings. 4 Click Apply. To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display. Setting up Remote Operator Panel This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer. 4 Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel. 3 Select the Enabled check box, and then customize the settings. 4 Click Apply. To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet. Exporting and importing a configuration You can export configuration settings into a text file, and then import it to apply the settings to other printers. Exporting a configuration to a file 1 Open a Web browser, and then type the printer IP address in the address field. Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Click Settings or Configuration. 3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions. 4 From Installed Solutions, click the name of the application you want to configure. 5 Click Configure > Export. 6 Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or use the default name. Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved. Importing a configuration from a file 1 Open a Web browser, and then type the printer IP address in the address field. Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. 2 Click Settings or Configuration. 3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions. 4 From Installed Solutions, click the name of the application you want to configure. 5 Click Configure > Import. 6 Browse to the saved configuration file that was exported from a previously configured printer, and then load or preview it. Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply. Loading paper and specialty media Setting the paper size and type 1 From the home screen, navigate to: > Paper Menu > Universal Setup > Units of Measure > select a unit of measure Notice the size indicators at the bottom of the tray. Use these indicators to help position the length and width guides. 2 Touch Portrait Width or Portrait Height. 3 Select the width or height, and then touch Submit. Loading the standard or optional 520‑sheet tray The printer has one standard 520‑sheet tray (Tray 1), and may have one or more optional 520‑sheet trays. All 520‑sheet trays support the same paper sizes and types. CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed. 1 Pull the tray out. The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper. 2 Squeeze and then slide the width guide to the correct position for From the home screen navigate to: the paper size loaded. > Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit Configuring Universal paper settings The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set paper size to Universal for the specified tray when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper: • Units of Measure • Portrait Width • Portrait Height 3 Squeeze and then slide the length guide to the correct position for Notes: the paper size loaded. • The largest supported Universal size is 296.9 x 431.8 mm (11.69 x 17 in.). Note: The length guide has a locking device. To unlock, slide the button on top of the length guide down. To lock, slide the button up when a length has been selected. • The smallest supported Universal size is 76 x 127 mm (3 x 5 in.) and is loaded only in the multipurpose feeder. 5 Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage. CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed. 1 Pull the tray out. 6 Insert the tray. 2 Squeeze and then slide the length guide to the correct position for the paper size you are loading. 4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 7 From the printer control panel, verify the Paper Size and Paper Type setting for the tray based on the paper you loaded. Loading the optional 850‑ and 1,150‑sheet trays 5 Load the paper stack with the recommended print side faceup. Notes: The 850‑ and 1,150‑sheet trays support the same paper sizes and types, and require the same process for loading paper. • Place print side facedown for duplex printing. • Place pre-punched paper with the holes toward the front of the tray. • Place letterheads with the header on the left side of the tray. • Make sure the paper is below the maximum fill line located on the edge of the paper tray. 6 3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 From the printer control panel, verify the Paper Size and Paper Type 2 Adjust the width guide as necessary. setting for the tray based on the paper you loaded. Loading the 2000‑sheet high‑capacity feeder The high‑capacity feeder can hold up to 2,000 sheets of letter‑, A4‑, and legal‑size paper (80 g/m2 or 20 lb). 1 Pull the tray out. 4 Load the paper stack with the recommended print side faceup. 3 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level surface. Notes: • Place print side facedown for duplex printing. • Place pre-punched paper with the holes toward the front of the tray. • Place letterheads faceup with the header on the left side of the tray. • Place letterheads facedown with the header on the right side of the tray for duplex printing. • Make sure the paper is below the maximum fill line located on the edge of the paper tray. Warning—Potential Damage: Overloading the tray can cause paper jams and possible printer damage. 5 Insert the tray. 7 4 Load paper into the tray with the print side faceup. Notes: 2 For paper or specialty media that is longer than letter-size paper, • Place pre-punched paper with the holes toward the front of gently pull the extension until it is fully extended. the tray. • Place letterheads faceup with the header on the left side of the tray. • Place letterheads facedown with the header on the right side of the tray for duplex printing. 5 Insert the tray. Loading the multipurpose feeder The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and envelopes. It can be used for single-page or manual printing, or as an additional tray. The multipurpose feeder can hold approximately: • 100 sheets of 75‑g/m2 (20‑lb) paper • 10 envelopes • 75 transparencies The multipurpose feeder accepts paper or specialty media within the following dimensions: Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading the tray can cause paper jams and possible printer damage. • Width—89 mm (3.5 in.) to 229 mm (9.02 in.) • Length—127 mm (5 in.) to 1270 mm (50 in.) Note: Maximum width and length can be applied only to short-edge feeding. Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam. 3 Flex the sheets of paper or specialty media back and forth to loosen them. Do not fold or crease them. Straighten the edges on a level surface. Paper 1 Pull down the multipurpose feeder door. Envelopes 8 Transparencies • Load envelopes with the flap side up and to the right. 5 Adjust the width guide to lightly touch the edge of the stack. Make sure the paper or specialty media fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled. Note: Avoid scratching or touching the print side. 4 Push the paper pick tab, and then load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop, and then release the paper pick tab. 6 From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) based on the paper or specialty media loaded. Linking and unlinking trays Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer. Warning—Potential Damage: Pulling the paper out, without pushing the paper pick tab first, may cause jams or the paper pick tab to break. • Load paper and transparencies with the recommended print Notes: • Do not exceed the maximum stack height by forcing paper or transparencies under the stack height limiter. • Load only one size and type of paper at a time. side facedown and the long edge entering the printer first. • For duplex letterhead printing, place the letterhead faceup and the header entering the printer last. Linking trays Tray linking is useful for large print jobs or for printing multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except Tray 1 and the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu. Unlinking trays Note: Trays that do not have the same settings as any other tray are not linked. Change one of the following tray settings: • Paper Type Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a 9 different Paper Type name to the tray, such as Custom Type [x], or define your own custom name. Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or select the appropriate tray or feeder. 3 Click Print. • Paper Size Load a different paper size to automatically change the Paper Size setting for a tray. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu. Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be properly processed if an inaccurate Paper Type is selected. 1 Insert a flash drive into the USB port. Printing in black and white From the home screen, navigate to: > Settings > Print Settings > Quality Menu > Print Mode > Black Only > Submit Adjusting toner darkness Printing 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: Printing a document Printing a document 1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper. 2 Send the print job: For Windows users a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup. c Adjust settings as necessary. d Click OK > Print. For Macintosh users a Customize the settings as needed in the Page Setup dialog: 1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK. • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings > Print Settings > Quality Menu > Toner Darkness. 3 Adjust the toner darkness setting. Notes: • If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the printer ignores the flash drive. 4 Click Submit. Printing from a flash drive Printing from a flash drive Notes: • Before printing an encrypted PDF file, enter the file password from the printer control panel. • You cannot print files for which you do not have printing permissions. b Customize the settings as needed in the Print dialog: 1 With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options. 2 From the Print dialog and pop‑up menus, adjust the settings as needed. 10 • If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive. Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur. 2 Double‑click the printer icon. Supported flash drives and file types 3 Select the print job you want to cancel. Flash drive File type Many flash drives are tested and approved for use with Documents: the printer. For more information, contact the place • .pdf where you purchased the printer. • .xps Notes: • .html • Hi‑Speed USB flash drives must support the full‑speed standard. Devices supporting only USB low‑speed capabilities are not supported. • USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology File System (NTFS) or any other file system are not supported. Images: • .dcx • .gif • .JPEG or .jpg • .bmp • .pcx • .TIFF or .tif 4 Click Delete. For Macintosh users 1 From the Apple menu, navigate to either of the following: • System Preferences > Print & Scan > select your printer > Open Print Queue • System Preferences > Print & Fax > select your printer > Open Print Queue 2 From the printer window, select the print job you want to cancel, and then delete it. Copying • .png Making copies 2 From the printer control panel, touch the document you want to Canceling a print job Making a quick copy print. 3 Touch the arrows to increase the number of copies to print, and then touch Print. Canceling a print job from the printer control panel Notes: • Do not remove the flash drive from the USB port until the document has finished printing. • If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print files from the flash drive as held jobs. 1 Touch Cancel Jobs on the touch screen, or press on the keypad. 2 Touch the job you want to cancel, and then touch Delete Selected Jobs. 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 Adjust the paper guides when loading a document into the ADF. Canceling a print job from the computer For Windows users Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the proper size may result to a cropped image. 3 From the printer control panel, press 1 Open the printers folder. In Windows 8 From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK to start copying. Copying using the ADF 1 Load an original document faceup, short edge first into the ADF. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. In Windows 7 or earlier a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK. 11 2 Adjust the paper guides. 3 From the home screen, navigate to: Copy > change the copy settings > Copy It Copying using the scanner glass 1 Place an original document facedown on the scanner glass in the If you do not know the IP address of the printer, you can: E-mailing • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. upper left corner. Getting ready to e-mail 2 From the home screen, navigate to: Copy > change the copy settings > Copy It the scanner glass, and then touch Scan the Next Page. Setting up the e-mail function 1 Type the printer IP address into the address field of your Web 4 Touch Finish the Job to return to the home screen. browser. If you do not know the IP address of the printer, you can: Canceling a copy job • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. Canceling a copy job while the document is in the ADF When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen. A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Default Settings, click E-mail/FTP Settings. 4 Click E-mail Settings > Setup E-mail Server. 5 Fill in the fields with the appropriate information. 6 Click Submit. Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. Configuring e‑mail settings 2 Touch the job you want to cancel. 3 Touch Delete Selected Jobs. on the Setup. 4 Type a unique name for the recipient, and then enter the e-mail address. Note: If you are entering multiple addresses, then separate each address with a comma (,). 5 Select the scan settings (Format, Content, Color, and Resolution). 6 Enter a shortcut number, and then click Add. If you enter a number that is already in use, then you are prompted to select another number. Creating an e-mail shortcut using the touch screen E-mail > Recipient > type an e‑mail address To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address. browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP Canceling a copy job while pages are being printed 3 Under Other Settings, click Manage Shortcuts > E-mail Shortcut 1 From the home screen, navigate to: 1 Type the printer IP address into the address field of your Web A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears. keypad. locate the IP address in the TCP/IP section. 2 Click Settings. 3 If you have more pages to scan, then place the next document on 1 From the home screen, touch Cancel Job, or press • Print a network setup page or the menu settings pages and section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Settings > E-mail/FTP Settings > E-mail Settings. 2 Touch . 3 Type a unique name for the shortcut, and then touch Done. 4 Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and then reenter the information. 3 Fill in the fields with the appropriate information. 4 Click Submit. Canceling an e-mail Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser. 12 • When using the ADF, touch Cancel Job while Scanning appears. • When using the scanner glass, touch Cancel Job while Scanning appears, or while Scan the Next Page / Finish the Job appears. Faxing 6 If you want to include a cover page with the fax, then select Include cover page with fax, and enter the appropriate information. 5 Click Add. 7 Click OK. Sending a fax Notes: • The Fax option is available for use only with the PostScript driver Sending a fax using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper or the Universal Fax Driver. For information on installing these drivers, see the Software and Documentation CD. • The Fax option must be configured and enabled in the PostScript • If the Always display settings prior to faxing check box is selected, then you will be prompted to verify the recipient information before the fax is sent. If this check box is not selected, then the queued document will be sent automatically as a fax when you click OK on the Fax tab. To add recipients, touch Next Number and then enter the recipient's telephone number or shortcut number, or search the address book. . Note: To place a dial pause within a fax number, press The dial pause appears as a comma in the “Fax to” box. Use this feature if you need to dial an outside line first. 5 Touch Fax It. Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single fax number or a group of fax numbers. 1 Type the printer IP address into the address field of your Web • View the IP address on the printer control panel in the TCP/IP The printer driver fax option allows you to “print to fax,” where the printer will send a queued document as a fax rather than print it. The fax option functions as a normal fax machine, but is controlled through the printer driver instead of the printer control panel. • Print a network setup page or the menu settings pages and Properties > Fax tab > Enable fax 3 Enter the recipient fax number(s) in the “Fax number(s)” field. Fax numbers can be entered manually or by using the Phone Book feature. 4 If necessary, enter a prefix in the Dialing prefix field. 5 Select the appropriate paper size and page orientation. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. To create a group of fax numbers, touch Next number, and then enter the next fax number. 4 Navigate to: > enter a name for the shortcut > Done > OK > Fax It Scanning browser. Sending a fax using the computer 2 Select the printer, and then navigate to: facedown on the scanner glass. Fax > enter the fax number If you do not know the IP address of the printer, you can: 1 With a document open, click File > Print. 1 Load an original document faceup, short edge first into the ADF or 3 From the home screen, navigate to: Creating shortcuts 4 Enter the fax number or a shortcut using the touch screen or keypad. Creating a fax destination shortcut using the touch screen driver under Configuration tab before it can be used. guides. 3 From the home screen, touch Fax. If you enter a number that is already in use, then you are prompted to select another number. Scanning to an FTP address section under the Networks/Ports menu. locate the IP address in the TCP/IP section. 2 Click Settings > Manage Shortcuts > Fax Shortcut Setup. Note: A password may be required. If you do not have an ID and password, get one from your system support person. 3 Type a unique name for the shortcut, and then enter the fax number. To create a multiple‑number shortcut, enter the fax numbers for the group. Note: Separate each fax number in the group with a semicolon (;). 4 Assign a shortcut number. 13 Scanning to an FTP address using the touch screen 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the home screen, navigate to: FTP > FTP > type the FTP address > Send It Scanning to an FTP address using a shortcut number 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , and then enter the FTP shortcut number. 4 Touch Send It. Scanning to an FTP address using the address book 1 Load an original document faceup, short edge first into the ADF or 4 Select a location on your computer where you want to save the 5 Enter a scan name. The scan name is the name that appears in the Scan Profile list on the display. 2 If you are loading a document into the ADF, adjust the paper guides. 3 From the home screen, navigate to: > enter the name of recipient > Browse FTP > FTP > shortcuts > name of recipient > Search Scanning to a computer or flash drive Scanning to a computer 1 Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2 Click Scan Profile > Create. 3 Select your scan settings, and then click Next. Clearing jams 6 Click Submit. 7 Review the instructions on the Scan Profile screen. A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents. a Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. b If you are loading a document into the ADF, then adjust the paper guides. facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 6 Touch Scan It. scanned output file. Avoiding jams Paper tray recommendations • Make sure the paper lies flat in the tray. • Do not remove a tray while the printer is printing. • Do not load a tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it. • Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height. • Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing too tightly against the paper or envelopes. • Push the tray in firmly after loading paper. c Press , and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and then touch Profiles. d After entering the shortcut number, the scanner scans and sends the document to the directory or program you specified. If you touched Profiles on the home screen, then locate your shortcut on the list. Paper recommendations • Use only recommended paper or specialty media. • Do not load wrinkled, creased, damp, bent, or curled paper. • Flex and straighten paper before loading it. 8 Return to the computer to view the file. The output file is saved in the location or launched in the program you specified. Scanning to a flash drive 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper • Do not use paper that has been cut or trimmed by hand. • Do not mix paper sizes, weights, or types in the same stack. • Make sure all sizes and types are set correctly in the printer control panel menus. • Store paper per manufacturer recommendations. guides. 3 Insert the flash drive into the USB port on the front of the printer. The USB Drive home screen appears. 4 Select the destination folder, and then touch Scan to USB drive. 5 Adjust the scan settings. 14 Understanding jam numbers and locations 201–202 paper jams Area When a jam occurs, a message indicating the jam location appears on the printer display. Open doors and covers, and remove trays to access jam locations. To resolve any paper jam message, you must clear all jammed paper from the paper path. 2 3 4 1 14 1 Standard finisher bin 3 Door G 4 Door H 5 Finisher bin 1 6 Finisher bin 2 8 11 9 10 10 11 8 4yy.xx 455 What to do Open cover F, and then remove jammed paper. If the jammed paper is visible in the standard exit bin, then firmly grasp the paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. Open door G and H, and then remove the jammed paper. Open staple door, remove the staple cartridge, and then remove the jammed staple. 24x Open door C, and then remove the jammed paper Open each tray, and then remove the jammed paper. 6 9 Door C Jam numbers Trays 1–4 5 12 Cover F (paper transport) 2 7 13 Area name Multipurpose feeder 250 Standard exit bin 201–202 Automatic Document Feeder (ADF) 28y.xx Tray 5 (high‑capacity feeder) 24x 203 Remove all paper from the multipurpose feeder, and then remove the jammed paper. Remove all paper from the standard exit bin, and then remove the jammed paper. Remove all paper from the ADF, and then remove the jammed paper. Paper jam in the fuser 1 Open door A by lifting the release latch and lowering the door. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 2 Lift the green lever. Open the tray, and then remove the jammed paper. Open the top cover, and then remove the jammed paper. Gently move the tray to the left until it stops, and then remove the jammed paper. 7 12 Door B 230 Open door B, and then remove jammed paper. 13 Door A 201–202 Open door A, and then remove the jammed paper. 231 14 Door D 281 Remove all jammed paper in the fuser. 203 Open door A, and then door D, and then remove the jammed paper. 3 Firmly grasp the jammed paper on each side, and then gently pull it out. 15 Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so will damage the fuser. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. 230 paper jam 1 Lower the multipurpose feeder, and then open door B. Note: Make sure all paper fragments are removed. 4 Push the green lever back into place. 5 Close door A. 6 If necessary, touch Continue from the printer control panel. Paper jam under the fuser 1 Open door A. 1 CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 2 If the jammed paper is visible under the fuser, then firmly grasp the 2 paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3 Close door A. 4 If necessary, touch Continue from the printer control panel. 203 paper jam If the jammed paper is visible in the standard exit bin, then firmly grasp the paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. Note: Make sure all paper fragments are removed. 3 Close door D, and then close door A. 4 If necessary, touch Continue from the printer control panel. 1 Open door A, and then door D by lifting the release latch of each door and lowering the doors. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 16 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 5 Close door A. 1 2 3 Close door B. 4 If necessary, touch Continue from the printer control panel. 6 If necessary, touch Continue from the printer control panel. 2 Lift the green lever. 24x paper jam 231 paper jam Note: Make sure all paper fragments are removed when pulling out any jammed paper. 1 Open door A by lifting the release latch, and then lowering the door. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. 3 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 4 Push the green lever back into place. 17 Paper jam in Tray 1 1 Open Tray 1. 3 Close Tray 1. 3 Firmly grasp the jammed paper on each side, and then gently pull 4 If necessary, touch Continue, jam cleared from the printer control it out. panel. Paper jam in one of the optional trays (Trays 2– 4) 1 Check door C, and then firmly grasp the jammed paper and then pull it out. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. 2 Open the specified tray. 4 Close the tray. 5 If necessary, touch Continue, jam cleared from the printer control panel. 18 Paper jam in Tray 5 (high‑capacity feeder) Paper jam inside the tray Paper jam in the tray exit Paper jam in the top cover 1 Gently move the tray to the left until it stops. 1 Gently move the tray to the left until it stops. 2 Firmly grasp the jammed paper on each side, and then gently pull 2 Open the top cover. 1 Pull out the tray until it stops. it out. Warning—Potential Damage: Do not pull out the tray with too much force. Doing so may hit and injure your knees. 1 2 Firmly grasp the jammed paper on each side, and then gently pull it out. 2 3 Gently put the tray back into position. 4 If necessary, touch Continue, jam cleared from the printer control panel. 3 Push the tray gently until it stops. 4 If necessary, touch Continue, jam cleared from the printer control panel. 19 2 3 Firmly grasp the jammed paper on each side, and then gently pull 4 Close the top cover. 250 paper jam it out. 1 Remove any jammed pages from the multipurpose feeder. 2 Load paper into the multipurpose feeder. 3 If necessary, touch Continue, jam cleared from the printer control 5 Gently put the tray back into position. 6 If necessary, touch Continue, jam cleared from the printer control panel. panel. 281 paper jam Paper jam in door A 1 Open door A. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching. 2 Determine where the jam is located, and then remove it: a If the paper is visible under the fuser, firmly grasp it on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 20 2 Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 4 Align the fuser unit using the handles on each side, and then place it back into the printer. b If the paper is not visible, then you will need to remove the fuser unit. Warning—Potential Damage: Do not touch the center of the fuser unit. Doing so will damage the fuser. 1 Remove the thumbscrew from each side of the fuser unit by rotating them counterclockwise. 2 Lift the handles on each side of the fuser, and then pull to remove the fuser unit. 2 2 1 Note: If the paper jam on the right is difficult to remove, then rotate the knob counterclockwise. 3 Close cover F. 4 If necessary, touch Continue from the printer control panel. 4yy.xx paper jams If the jammed paper is visible in any of the finisher exit bins, then firmly grasp the paper on each side, and then gently pull it out. 3 Close door A. 1 1 2 4 If necessary, touch Continue from the printer control panel. Paper jam in cover F (paper transport) 1 Open cover F. 3 Lift the green lever, firmly grasp the paper on each side, and then gently pull it out. Notes: • Make sure all paper fragments are removed. • If the paper is in the fuser, then lower the fuser nip release lever and switch it to envelope mode. • After removing the jammed paper, return the lever to the proper position. 21 1 Standard finisher bin 2 Finisher bin 1 3 Finisher bin 2 Note: Finisher bin 2 is available only when a booklet finisher is installed. Paper jam in door G Area 1 Open door G. Note: Make sure all paper fragments are removed. Cover, knob, or handle name 5 Cover G7 6 Knob G8 7 Handle G9 2 Lift cover G1 lever. Paper jam in door H 3 Firmly grasp any jammed paper, and then gently pull it out. 1 Open door H. Note: Make sure to remove all paper fragments after gently pulling out any jammed paper inside door G. Note: Door H is located between the finisher exit bins. 4 Move cover G2 to the right, and then remove any jammed paper. Note: If the paper is jammed in the rollers, then rotate knob G3 counterclockwise. 5 Move cover G4 down, and then remove any jammed paper. 6 Move cover G7 to the left, and then remove any jammed paper. 7 Pull handle G9 until the tray is completely open. 1 2 3 2 Firmly grasp the jammed paper on each side, and then gently pull 4 it out. Note: Make sure all paper fragments are removed. 5 6 7 Area Cover, knob, or handle name 1 Cover G1 3 Close door H. 2 Cover G2 4 If necessary, touch Continue from the printer control panel. 3 Knob G3 4 Cover G4 22 8 Lift the inside cover. If the paper is jammed in the rollers, then Note: Make sure all paper fragments are removed. rotate knob G8 counterclockwise, and then remove the jammed paper. Note: If the paper jam on the right is difficult to remove, then rotate the knob counterclockwise. 3 Close cover F. 4 If necessary, touch Continue from the printer control panel. 3 Lower the latch of the staple cartridge holder, and then pull the staple cartridge holder out of the printer. 455 staple jam 1 Open door G. 9 Close door G. 10 If necessary, touch Continue from the printer control panel. Paper jam in cover F (paper transport) 1 Open cover F. 2 Press the latch to open the stapler door. Note: The stapler door is located behind the finisher. 2 Firmly grasp the jammed paper on each side, and then gently pull it out. 23 4 Use the metal tab to lift the staple guard, and then remove any jammed or loose staples. 7 Push the staple cartridge holder firmly back into the stapler unit 2 Open the ADF cover. until the staple cartridge holder clicks into place. 8 Close the stapler door. 9 Close door G. 3 Firmly grasp the jammed paper on each side, and then gently pull 10 If necessary, touch Continue, jam cleared from the printer control panel. 5 Close the staple guard. it out. Note: Make sure all paper fragments are removed. 4 Close the ADF cover. 28y.xx paper jams 5 Reload original documents into the ADF, straighten the stack, and The scanner failed to feed one or more pages through the ADF. 1 Remove all original documents from the ADF. Note: The message clears when the pages are removed from the ADF. 6 Press down on the staple guard until it clicks into place. 24 then adjust the paper guide.
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