Mobile Aspects IRISCOPE10 RFID Cabinet User Manual User Guide

Mobile Aspects Inc RFID Cabinet User Guide

Manual

User GuideCabinet and Reprocessing StationVersion 1.5
LEGAL INFORMATIONCopyright © 2009 Mobile Aspects Pvt. Ltd.  All Rights Reserved.The   contents   of   this   document   are   protected   by   copyright   law   and   international treaties.   The   reproduction   or   distribution   of   this  document,  or  any  portion  of   this document, in any form, or by any means, without the prior written consent of Mobile Aspects Pvt. Ltd. is prohibited. All company, brand and product names, trademarks and service marks, or registered trademarks and  service marks of  Mobile Aspects Pvt.  Ltd. are of their  respective owners.Mobile Aspects24 S. 18th St, Suite 300,Pittsburgh, PA 15203. www.mobileaspects.comRevision HistoryDate Revision No. Description08/25/2008 1.0 Initial releaseiii
Table of ContentsImportant Notice                                                                                              ........................................................................................   vi   Type Approvals                                                                                                                        .................................................................................................................   vi   General Safety Information                                                                           .....................................................................   vii   Safety and Warning Symbols                                                                                                  ............................................................................................   vii   Environmental Conditions                                                                                                      ...............................................................................................   viii   Maintenance and Cleaning                                                                                                    ..............................................................................................   viii   Electrical Rating                                                                                                                     ...............................................................................................................   viii   About this Guide                                                                                             .......................................................................................   ix   Overview                                                                                                                                 ...........................................................................................................................   ix   Intended Audience                                                                                                                ..........................................................................................................   ix   Purpose of this Guide                                                                                                           .....................................................................................................   ix   Before you Begin                                                                                                                  ............................................................................................................   ix   Document Structure                                                                                                                 ...........................................................................................................   ix   Typographical Conventions                                                                                                      ................................................................................................   x  How to Reach Technical Support                                                                                            ......................................................................................   xi    1 Getting Started                                                                                             .......................................................................................   9   1.1 Introduction to iRISCOPE™                                                                                            ......................................................................................   10    1.2 Logging into iRISCOPE™                                                                                               .........................................................................................   12    1.3 Exiting iRISCOPE™                                                                                                        ..................................................................................................   14    2 Understanding the User Interface of  iRISCOPE™                                 ...........................   15    2.1 Cabinet                                                                                                                            ......................................................................................................................   16    2.1.1 Splash Screen                                                                                                           ....................................................................................................   16    2.1.2 Main Screen                                                                                                              ........................................................................................................   17    2.2 Reprocessing Station                                                                                                      ...............................................................................................   18    2.2.1 Main Menu Screen                                                                                                     ...............................................................................................   18    3 Cabinet                                                                                                        .................................................................................................   19    3.1 Cabinet Overview                                                                                                            ......................................................................................................   20    3.2 Cabinet Installation                                                                                                          ....................................................................................................   21   iv
 3.2.1 Cabinet Dimensions/Weight                                                                                      ................................................................................   21    3.3 Removing Scopes                                                                                                           ....................................................................................................   22    3.3.1 Removing Scope for Procedure                                                                                 ...........................................................................   22    3.3.2 Removing Scope for Maintenance                                                                             .......................................................................   25    3.3.3 Removing Scope for Emergency                                                                               .........................................................................   27    3.4 Restock Scopes                                                                                                              ........................................................................................................   29    3.4.1 Restock Washed Scopes                                                                                           .....................................................................................   29    3.4.2 Restock Unused Scopes                                                                                           .....................................................................................   31    3.5 Exchange Scopes                                                                                                           .....................................................................................................   33    4 Reprocessing Station                                                                                ..........................................................................   35    4.1 Reprocessing Station Overview                                                                                      ................................................................................   36    4.2 Receiving Scopes                                                                                                           .....................................................................................................   37    4.3 Loading Washer                                                                                                              ........................................................................................................   40    4.4 Unloading Washer                                                                                                           .....................................................................................................   45    4.5 Changing Washer Fluid                                                                                                   .............................................................................................   48    4.6 Tagging/Retagging Scopes                                                                                             .......................................................................................   50    4.6.1 Tagging New Scope                                                                                                  ............................................................................................   50    4.6.2 Retagging a Scope                                                                                                    ..............................................................................................   57    4.7 Damaged Scopes                                                                                                            ......................................................................................................   60    4.7.1 Sending Scopes for Repair                                                                                        ..................................................................................   60    5 Appendix                                                                                                     ...............................................................................................   65    5.1 RFID Technology in iRISCOPE™                                                                                   .............................................................................   66    6 Index                                                                                                            ......................................................................................................   67   v
Important NoticeThis user  guide   is  considered a permanent part  of   the   iRISCOPE™  system, and should remain with the iRISCOPE™ cabinet at all times.The iRISCOPE™ cabinet must be professionally installed by authorized personnel from Mobile Aspects.Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority to operate the iRISCOPE™ cabinet.No user maintenance is required for the cabinet and it contains no user serviceable parts inside.The information and specifications included in this publication were in effect at the time   of   approval   for   printing.   Mobile   Aspects   reserves   the   right,   however,   to discontinue or change specifications or design at anytime without notice and without incurring any obligation whatever. Type Approvals FCC ID: R4FIRISCOPE10NOTE: This equipment has been tested and found to comply with the limits for a Class   B   digital   device,   pursuant   to   Part   15   of   the   FCC   Rules.   These   limits   are designed   to   provide   reasonable   protection   against   harmful   interference   in   a residential installation. This equipment generates, uses and can radiate frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to  radio   or television reception, which  can be  determined   by turning  the  equipment  off   and  on,   the   user   is   encouraged   to   try  and  correct  the interference by one or more of the following measures:Reorient or relocate the receiving antenna.Increase the separation between the equipment and receiver.Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.Consult the manufacturer or an experienced radio technician for help.vi
General Safety InformationSafety and Warning SymbolsAlways refer to this guide for additional detailed information when you see the above safety symbol located on the cabinet. The following Warning Messages will appear in this user guide to warn of potential hazards or to call attention to information that clarifies or simplifies a procedure. The instruction given below should be followed at all times.Prior to installation and maintenance always unplug iRISCOPE™ from the power outlet.Unplug iRISCOPE™ from its power source prior to making any wiring changes.vii
Environmental Conditions Normal environmental conditions This standard applies to equipment designed to be safe at least under the following conditions: 1. Indoor use2. Altitude up to 2 000 m3. Temperature 5 °C to 40 °C4. Maximum   relative   humidity   80   %   for  temperatures   up   to   31   °C   decreasing linearly to 50 % 5. Relative humidity at 40 °C; 6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage; 7. Transient overvoltages typically present on the MAINS supply. Note:   The   normal   level   of   transient   overvoltages   is   impulse   withstand (overvoltage) category II of IEC 60364-4-443. 8. Applicable RATED POLLUTION degree 2. Maintenance and CleaningiRISCOPE™ does not require any electrical or mechanical maintenance. Should any issues   occur,   the   cabinet   should   only   be   serviced   by   authorized   personnel   from Mobile  Aspects. On a regular basis, the  cabinet should be cleaned with  a warm, damp  cloth   containing a mild   liquid  detergent. Avoid  using abrasive cleaners  and aromatic solvents, especially on the door glass since it may cause scratches.Electrical RatingiRISCOPE™   1.0     requires   a   single   120V/60Hz   AC   grounded   receptacle   (Type 5-15R).  Input  voltage:  120-240 VacFrequency:  60 HzCurrent Rating: 6 AReplace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 Aviii
About this GuideOverviewIntended AudienceThis guide is primarily intended for   hospital staff who are responsible for handling scopes. Other users include support personnel in the hospital.Purpose of this GuideThis   User   Guide   is   designed   to   provide   user-friendly,   detailed   instructions   for performing  day-to-day   operational  tasks  associated   with  iRISCOPETM  cabinet   and iRISCOPETM reprocessing station. The objective of this guide is to explain the step-by-step procedures for all options in iRISCOPETM and to communicate to the user, a certain level of  understanding about iRISCOPETM.Before you BeginNavigating through iRISCOPETM is similar to many other touch screen  applications. Prior to using iRISCOPETM please be familiar with using a touch screen monitor.This guide  assumes that the end userCan use a touch screen monitorCan navigate through the touch screen programsPrior knowledge of RFID technology can be beneficial.Document StructureThis guide is organized into the following chapters:1 – Getting Started2 – Understanding the User Interface of iRISCOPETM3 – Cabinet4 – Reprocessing Station5 – Appendix6 – Index Getting   Started,   provides   an   introduction   to   iRISCOPETM  and   explains   the procedures for logging into iRISCOPETM and exiting from iRISCOPETM.Understanding the User Interface of iRISCOPE™, provides a visual introduction to iRISCOPETM.Cabinet, explains the process of adding and removing scopes from the cabinet. Reprocessing Station, explains the various activities for which the   reprocessing station in iRISCOPETM  can be used. Included here are the step-by-step procedures ix
for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new scopes and sending damaged scopes for repair. Appendix, provides some additional information that you may use as reference.Index, provides an index of terms used in this User Guide. Typographical ConventionsPrior to reading this guide or using iRISCOPETM, it is important to understand the typographical conventions used in this guide. Typeface  MeaningBold Field names, buttons on the screen, screen names and window names.Note: A note that calls attention or provides additional information to a topic.Tip: Indicates a suggestion or hint to make things easier or more productive for the end user.x
How to Reach Technical SupportThe following section provides information on how to contact the technical support team.In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC) in the following ways:Call our Technical Assistance Center on: (888) 221-7571Email  our Technical Assistance Center at: help@mobileaspects.com Fax our Technical Assistance Center on: (412) 325-1685Regardless of  how you reach us, please have the following information ready:Support Contract ID NumberSerial Number of the Product xi
 1  Getting StartedThis chapter, contains the following sections:Introduction to iRISCOPETMLogging into iRISCOPETMExiting iRISCOPETM
 1.1  Introduction to iRISCOPE™Scopes   are   expensive   and   require   proper   care;   they   present   certain   challenges because   they   are   difficult   to   handle   and   reprocess.   iRISCOPETM  offers   an unparalleled comprehensive solution for storing and reprocessing scopes. It is based on     RFID   (Radio   Frequency   Identification)   technology   and   integrates   other technologies to deliver significant benefits for health care professionals.The iRISCOPETM system is comprised of following components:Cabinet and a touch screen monitor attached to cabinetA touch screen monitor placed at  the reprocessing station A web moduleThe cabinet provides a secure enclosure and thereby protects scopes from damage and environmental contaminates. The upper half of the cabinet contains lights for illumination and towards the bottom are the RFID antennas.Scopes (affixed with sealed RFID tags) can be hung vertically in the cabinet. Hooks at the top of the cabinet hold the control-body of the scope; a vinyl rubber coating on the hook prevents  marring   of   scopes and also  resists   the   fluids used to cleanse scopes. Attached  to the cabinet  is a touch  screen monitor that  serves as a   user interface for accessing iRISCOPETM and partially controls the cabinet.The   touch screen monitor at the reprocessing station provides the most relevant options needed during reprocessing — loading washer, unloading washer, changing washer fluid, — and also provides options for tagging/retagging scopes and sending damaged scopes for repair.The   web   module   of   iRISCOPETM  acts   as   an   administrative   tool   and   provides comprehensive reports that help you  monitor the usage of scopes. In addition to reliability in its  class, other key features of the iRISCOPETM  system include automatic alerts sent to managers, and an emergency overriding system for providing   timely access to a scope. Real-time inventory management and control over movements of scopes permit greater coordination and reduce the time involved in managing scopes. The iRISCOPETM  system is the right answer for storing and managing the reprocessing of scopes.10 IRISCOPETM User Guide
Benefits of  iRISCOPE™ Automates Inventory ManagementAutomatically records movement of scopes across the cabinetCapable of recording details of scopes entering the reprocessing stationRecords details of scopes loaded into the washer and unloaded from the washerIdentifies uncleaned scopes placed in the cabinetProvides a traceable record of cleaningScope Movements are TimestampedRecords the time and date for scope movementCorrelates Scopes with PatientsIdentifies the patient on which scope is usedAlerts Sent via emailAlerts sent to managerial personnel for delay in repositioning scopes into cabinetCapable of sending the same alert to multiple recipients  ReportsComprehensive reports for evaluating the usage of scopesGetting Started 11
 1.2  Logging into iRISCOPE™You can login to iRISCOPETM by entering a PIN on a virtual keyboard. A PIN is a set of   numeric   or   alpha-numeric   characters   used   for  authenticating   and   identifying  a user. The PIN is case sensitive. To log into the cabinet using PIN1. View the  Splash screen shown in the following illustration.2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration.12 IRISCOPETM User GuideILLUSTRATION 1: HOME SCREEN
3. Using the login keypad, enter the PIN.4. Press enter. You now have access to iRISCOPETM cabinet.To log into the reprocessing station 1. View the  Splash screen on the reprocessing station.2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration.Getting Started 13ILLUSTRATION 2: LOGIN KEYPADILLUSTRATION 3: HOME SCREEN
3. Using the login keypad, enter the PIN.4. Press enter. You now have access to iRISCOPETM reprocessing station. 1.3  Exiting iRISCOPE™To logout from cabinet  1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press Logout.14 IRISCOPETM User GuideILLUSTRATION 5: CABINET MAIN SCREENILLUSTRATION 4: LOGIN KEYPAD
To logout from reprocessing station  1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Logout. Getting Started 15Tip:The Logout button always appears at the lower right hand side of the screen.ILLUSTRATION 6: REPROCESSING STATION
 2  Understanding the User Interface of  iRISCOPE™To navigate successfully in iRISCOPETM, a proper understanding of the interface is essential. This chapter provides a quick visual introduction to the interface and some features of iRISCOPETM. This chapter, contains the following sections:Cabinet Splash ScreenMain ScreenReprocessing StationMain Menu Screen
 2.1  Cabinet 2.1.1  Splash Screen The   iRISCOPETM  system   has   the   ability   to   differentiate   between   an uncleaned/disinfected scope and a cleaned scope. 16 IRISCOPETM User GuideILLUSTRATION 8: SPLASH SCREEN 2ILLUSTRATION 7: SPLASH SCREEN
 2.1.2  Main ScreenThe   Cabinet   Main   Screen   contains   buttons   that   you   can   use   for   accessing   the cabinet. Using this screen you can Remove scopes from the cabinetExchange scopesReturn washed scopesReplace unused scopesThis screen is accessible via the touch screen monitor attached to the cabinet.Understanding the User Interface of iRISCOPE™ 17ILLUSTRATION 9: CABINET MAIN SCREEN
 2.2  Reprocessing Station  2.2.1  Main Menu ScreenThe reprocessing station main menu screen contains buttons  you can use during reprocessing a scope. You can use this screenWhen you receive scopes at the reprocessing stationWhen you load/unload the washerWhen you change washer fluidWhen you send the damaged scope for repairWhen you Tag/Retag a scopeFor finding a scopeThis screen is accessible via the touch screen monitor placed at the reprocessing room. 18 IRISCOPETM User GuideILLUSTRATION 10: REPROCESSING STATION MAIN MENU
 3  Cabinet This chapter, contains the following sections:Cabinet OverviewCabinet InstallationCabinet Dimensions/WeightRemoving ScopesRemoving Scopes for ProcedureRemoving Scopes for MaintenanceRemoving Scopes for EmergencyRestock ScopesRestock Washed ScopesRestock Unused ScopesExchange Scopes
 3.1  Cabinet OverviewiRISCOPETM  cabinets   are   engineered   to   provide   a   secure    enclosure   for   storing fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes. Scopes can be hung on hooks or brackets which hold the control body of the scope; hooks are located near the top of the cabinet. A fan and a vent fitted with a filter near the bottom of the cabinet allow fresh air to pass  through the  cabinet and  aid in the drying  of any  residual cleansing fluid. In addition to this, absorbent pads can be placed at the bottom of the cabinet to capture excess residual fluids. A touch screen monitor is attached on to the side of the cabinet via a swing-arm mount. This monitor serves as an interface for accessing the cabinet and partially controls the operation of the cabinet.20 IRISCOPETM User Guide
 3.2  Cabinet InstallationIRISCope   cabinets   should   always   be   installed   by   authorized   Mobile   Aspects personnel.Due   to   the   height  of   the   cabinets   and   its   inherent   instability,  the   following   steps should always be followed. Cabinet  212) Always lower the leveling legs to the floor to increase the cabinets stability.1) Always secure the cabinet to the wall with a bracket or strap.
 3.2.1  Cabinet Dimensions/WeightHeight: 83.54”Width: 27.50”Depth: 26.62” (including door)Weight: 310 lbs.22 IRISCOPETM User GuideFront View Top View
 3.3  Removing Scopes  3.3.1  Removing Scope for ProcedureYou   can   use   this   option   to   remove   a   scope   from   the   cabinet   and   use   it   for   a procedure associated with a patient.When scopes are removed for performing a procedure, a correlation is established between the scope removed, the patient for which the scope is removed and date on which the scope is removed. Appropriate alerts are displayed when there is a delay in returning the scope.To remove scope for procedure1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press Remove Scope(s). The Patient List screen is displayed as shown in the following illustration.Cabinet  23ILLUSTRATION 11: CABINET MAIN SCREEN
Field  DescriptionPatient Name Name of the patient.MRN Media Record Number of the patient.This number serves as an identification number for the patient.Account No Account number for the patient.This number serves as an identification number for the patient.Physician's NameName of the physician providing treatment to the patient.Procedure NameName of the procedure associated with the patient. OrProcedure the patient is expected to undergo.TABLE 1:  FIELD DESCRIPTION 3. Select the patient for whom you want to remove the scope and use the scope for a procedure.The  Patient   Summary  window   is   displayed   as   shown   in   the   following illustration.24 IRISCOPETM User GuideILLUSTRATION 12: PATIENT LIST
4. Read the patient details and then press Confirm.5. The Access Cabinet screen is displayed as shown in the following illustration.The scope can now be removed from the cabinet.Cabinet  25ILLUSTRATION 14: ACCESS CABINETILLUSTRATION 13: PATIENT SUMMARY
 3.3.2  Removing Scope for MaintenanceYou can use this option to remove a scope for the purpose of maintenance.To remove scope for maintenance1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press Remove for Maintenance. The Access Cabinet screen is displayed as shown in the following illustration. 26 IRISCOPETM User GuideILLUSTRATION 15: CABINET MAIN SCREEN
3. Open the cabinet and remove the scope.After you remove the scope, close the cabinet.Cabinet  27ILLUSTRATION 16: ACCESS CABINET
 3.3.3  Removing Scope for EmergencyYou can use this option to remove a scope in case of an emergency.To remove scopes1. Navigate to the Cabinet Main Screen shown in the following illustration.2. Press Remove Scopes. The Patient List screen is displayed as shown in the following illustration.28 IRISCOPETM User GuideILLUSTRATION 17: CABINET MAIN SCREENILLUSTRATION 18: PATIENT LIST
3. Press Patient Unknown. 4. The Access Cabinet screen is displayed as shown in the following illustration.The scope can now be removed from the cabinet.Cabinet  29ILLUSTRATION 19: ACCESS CABINET
 3.4  Restock Scopes 3.4.1  Restock Washed ScopesTo restock washed scopes1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press HLD Washed.The Access Cabinet screen is displayed as shown in the following illustration.30 IRISCOPETM User GuideILLUSTRATION 20: CABINET MAIN SCREEN
3. Open the cabinet and return the washed scope.4. Close the cabinet.Cabinet  31ILLUSTRATION 21: ACCESS CABINET
 3.4.2  Restock Unused ScopesTo restock unused scopes1. Navigate to the Cabinet Main Screen shown in the following illustration.2. Press Replace Unused. The Challenge Screen is displayed as shown in the following illustration.3. If the answer to the challenge question is Yes, then proceed with step 4.4. The Access Cabinet screen is displayed as shown in the following illustration.32 IRISCOPETM User GuideILLUSTRATION 22: CABINET MAIN SCREENILLUSTRATION 23: CHALLENGE SCREEN
5. Open the cabinet and return the unused scope.6. Close the cabinet.Cabinet  33ILLUSTRATION 24: ACCESS CABINET
 3.5  Exchange ScopesTo exchange scopes1. Navigate to the Cabinet Main Screen shown in the following illustration. 2. Press Exchange Scope(s). The Challenge Screen is displayed as shown in the following illustration.3. If the answer to the challenge question is Yes, then proceed with step 4.4. The Patient List screen is displayed as shown in the following illustration.34 IRISCOPETM User GuideILLUSTRATION 25: CABINET MAIN SCREENILLUSTRATION 26: CHALLENGE SCREEN
5. Select the patient for whom you want to exchange the scope. The  Patient   Summary  window   is   displayed   as   shown   in   the   following illustration.6. Read the patient details and press Confirm.The Access Cabinet screen is displayed as shown in the following illustration.Cabinet  35ILLUSTRATION 27: PATIENT LISTILLUSTRATION 28: PATIENT SUMMARY
The   scope   can   now   be   removed   from   the   cabinet   and   exchanged   with   a relevant scope.36 IRISCOPETM User GuideILLUSTRATION 29: ACCESS CABINET
 4  Reprocessing StationThis chapter, contains the following sections:Reprocessing Station OverviewReceiving ScopesLoading WasherUnloading WasherChanging Washer FluidTagging/Retagging ScopesTagging New ScopeRetagging a ScopeDamaged ScopesSending Scopes for Repair
 4.1  Reprocessing Station OverviewScopes   are   seldom   discarded   after   use   with   a   single   patient   but   are   preferably reused on the same patient or with other patients. To prevent infection associated with scopes, cleansing techniques become imperative.The Reprocessing Station is a location where a multi-step cleansing process is used to remove contaminated substances from the scope and render it safe for reuse.  In order   to   ensure   adherence   to   the   multiple   steps   —   receiving   scopes   at   the reprocessing   station,   loading   scopes   into   the   washer,   unloading   the   washer   — iRISCOPETM incorporates a high level of supervision for reprocessing. Any deviation from the process or any delay in the process is notified by the intelligent iRISCOPETM system via alerts sent to managerial personnel.Components of the iRISCOPETM system — splash proof touch screen monitor and an RFID   scanner   —     are   positioned   at   the   reprocessing   station   in   proximity   to   the washer. A correlation is established between each unique scope that is cleansed, the operator handling the scope, and the washer where the scope is cleansed.36 IRISCOPETM User Guide
 4.2  Receiving ScopesYou can use this option when you receive scopes at the reprocessing station.When scopes are brought into the reprocessing station, the  iRISCOPETM system has to be notified about the arrival of a scope for reprocessing. This can be accomplished by using an RFID scanner.To receive scopes1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Receive Scope (s). The Received Scopes in Reprocessing Room screen is displayed as shown in the following illustration.Reprocessing Station 37ILLUSTRATION 30: REPROCESSING STATION
3. Scan the received scope using the RFID scanner. The Received Scopes in Reprocessing Room  screen displays the details of the scanned scope.38 IRISCOPETM User GuideILLUSTRATION 31: RECEIVED SCOPES IN REPROCESSING ROOM 1ILLUSTRATION 32: RECEIVED SCOPES IN REPROCESSING ROOM 2
Field  DescriptionModel No Model number of the scope received for reprocessing.Serial No Serial number of the scope received for reprocessing.Reprocessing Count Number of times the scope is reprocessed.Repair Count Number of times the scope is repaired.Scope Status <need information>Time ReceivedTime at which the scope is received at the reprocessing station.The time displayed here is dependent on the time at which scope was scanned with the RFID scanner.TABLE 2:  FIELD DESCRIPTION4. After the scope is scanned, press Done.Reprocessing Station 39
 4.3  Loading WasherYou can use this option when you load a washer with a scope.When you load the washer with the scope, the iRISCOPETM system has to be notified about the washer/bay and the details of the cleaning solution.To load washer1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Load Washer. The  Select Scopes for Wash  screen is displayed as shown in the following illustration.40 IRISCOPETM User GuideILLUSTRATION 33: REPROCESSING STATION
3. Select   the   washer/bay   you   wish   to   use   for   reprocessing.   To   select   the washer/bay, press the washer/bay.The Cleaning Solution Details window is displayed as shown in the following illustration.4. Press      to enter the expiration date of the strip used to test the cleaning solution.5. Dip the strip in the cleaning solution and press Start Test.6. The following window is displayed. Reprocessing Station 41ILLUSTRATION 34: REPROCESSING STATIONILLUSTRATION 35: CLEANING SOLUTION DETAILS
Here, you can enter the result of the test used on the cleaning solution. 7. When the test result is positive press PASS.The color of the Pass button changes to green. 8. Press OK.The  Select Scopes for Wash  screen is displayed as shown in the following illustration.42 IRISCOPETM User GuideILLUSTRATION 37: CLEANING SOLUTION DETAILSILLUSTRATION 36: CLEANING SOLUTION DETAILS
In  the above  screen, first  half  of  the screen displays details of the selected washer and cleaning solution. Lighter shade on the washer  A  indicates that washer A is selected for reprocessing.9. Scan the scope before you load the scope into the washer.The above screen is updated with details of the scanned scope. Reprocessing Station 43ILLUSTRATION 38: SELECT SCOPES FOR WASHILLUSTRATION 39: SELECT SCOPES FOR WASH
Field  DescriptionLoad WasherSolution Solution selected for washing.Expiration DateDate of expiration for the selected solution.The date is displayed in mm/dd/yy format.Activation DateDate of activation for the selected solution.The date is displayed in mm/dd/yy format.Strip Exp DateDate of expiration for the test strip.The date is displayed in mm/dd/yy format.Test Date Date of which  the solution was tested.Test Start Time Time at which the strip was tested.Test Solution ResultResult of the test performed using the strip.Displays whether the result is {PASS} Or{FAIL}Tested By Name of the employee performing the test on the solution. Or Name of the login user.Scan Scopes to Load into WasherModel No Model number of the scope loaded into the washer.Serial No Serial number of the scope loaded into the washer.Description A brief description of the scope.Manufacturer Name of the company manufacturing the scope.Cleaning Cycle Since Last RepairNumber of times the scope was used after last repair.TABLE 3: FIELD DESCRIPTION10. When the scopes are loaded into the washer, press Done.44 IRISCOPETM User Guide
 4.4  Unloading WasherYou can use this option when you remove a scope from the washer.When you remove the scope from  the washer, the  iRISCOPETM system has to be notified  about the completion of cleansing process. This can  be accomplished  by using an RFID scanner.To unload washer1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Unload Washer. The  Unload   Washer   for   Scope   (s)  screen   is   displayed   as   shown   in   the following illustration.Reprocessing Station 45ILLUSTRATION 40: REPROCESSING STATION
3. Scan the unloaded scope using the RFID scanner. The  Unload Washer for Scope (s) screen displays the details of the scanned scope.46 IRISCOPETM User GuideILLUSTRATION 41: UNLOAD WASHER FOR SCOPE (S)ILLUSTRATION 42: UNLOAD WASHER FOR SCOPE (S)
Field  DescriptionModel No Model number of the scope unloaded from the washer.Serial No Serial number of the scope unloaded from the washer.Reprocessing CountNumber of times the scope is reprocessed.Time Unloaded Date and time the scope was unloaded.The time displayed here is dependent on the time at which scope was scanned with the RFID scanner.Scope Status <need information>Owning Department Department to which the scope belongs.TABLE 4:  FIELD DESCRIPTION4. Press Done to complete the process. Reprocessing Station 47
 4.5  Changing Washer FluidYou can use this option when you change the washer fluid.When  you   wish  to  change   the  washer   fluid, the     iRISCOPETM  system  has  to  be notified.To change washer fluid1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration.2. Press Change Washer Fluid. The  Change   Washer   Fluid  screen   is   displayed   as   shown   in   the   following illustration. 48 IRISCOPETM User GuideILLUSTRATION 43: REPROCESSING STATION
Field  DescriptionSolution TypeThe washer fluid (solution) present in the washer.Press   to change the type of solution.Solution Exp DateDate of expiration for the selected solution.The date is displayed in mm/dd/yy format.Press   to change the date.Solution Activation DateDate of activation for the selected solution.The date is displayed in mm/dd/yy format.Press   to change the date.Unactivated Solution Exp DateDate of expiration for the unactivated solution.The date is displayed in mm/dd/yy format.Press   to change the date.TABLE 5: FIELD DESCRIPTION3. Press the washer/bay in which you wish to change the washer fluid. 4. Change the details appropriately.5. When the process is complete, press Done.Reprocessing Station 49ILLUSTRATION 44: CHANGE WASHER FLUID
50 IRISCOPETM User Guide
 4.6  Tagging/Retagging ScopesYou can use this option to tag or retag a scope.Tagging a  new scope is  a two step  process. Add the details of the scope to the iRISCOPETM  system and then associate the scope with an RFID tag.Retagging   a   scope   involves   selecting   the   existing   scope   from   the   system   and associating it  with a new RFID tag. 4.6.1  Tagging New ScopeYou can use this option when you receive a new scope.Follow the sequence of steps given below to update the system with the details of the new scope.To tag a new model1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Tag/Retag Scope (s). The Select Scope for Retagging screen is displayed as shown in the following illustration.Reprocessing Station 51ILLUSTRATION 45: REPROCESSING STATION
3. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.52 IRISCOPETM User GuideILLUSTRATION 46: SELECT SCOPES FOR RETAGGINGILLUSTRATION 47: NEW SCOPE SCREEN
Field  DescriptionModel No Model number of the scope.Press Add to add a new model.OrPress   to select from the list of available models.Scope Description Brief description of the scope.Serial No Serial number of the scope.Press edit and enter the serial number of the scope.Manufacturing DateDate on which scope was manufactured.Press   to change the date.Owning DepartmentDepartment accepting ownership of scope.Press   to select the department.Scope OwnershipType of ownership for the scope.Press   to select the ownership.TABLE 6:  FIELD DESCRIPTION4. Press Add.The  Add New Scope Model  screen is displayed  as shown  in the  following illustration.Reprocessing Station 53
Field  DescriptionModel No Model number of the scope.Press edit to enter the new model number.Description Brief description of the scope.Press edit to enter the description.Manufacturer  Name of the company manufacturing the scope.Press   to select the company.TABLE 7:  FIELD DESCRIPTION5. Enter the appropriate details of the new model that you have received.6. Press Confirm.Details   of   the   new   model     are   added   into   the   iRISCOPETM  system   and displayed in the Tag Scope Main Screen shown in the following illustration.54 IRISCOPETM User GuideILLUSTRATION 48: ADD NEW SCOPE MODEL
7. Attach an RFID tag to the scope and scan the scope.Details   of   the   scanned   scope   are   updated   and   displayed   as   shown   in   the following illustration.8. Press Done.Reprocessing Station 55ILLUSTRATION 49: TAG SCOPE MAIN SCREENILLUSTRATION 50: TAG SCOPE MAIN SCREEN
To tag a new scope belonging to an existing model1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Tag/Retag Scopes (s). The Select Scope for Retagging screen is displayed as shown in the following illustration.56 IRISCOPETM User GuideILLUSTRATION 51: REPROCESSING STATION
3. Select the scope model for which you want to add a new scope.4. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.For a description of fields in the above screen, see Table 6 on page 53.5. Enter the relevant details of the new scope .6. Press Next.The  Tag   Scope   Main     Screen  is   displayed   as   shown   in   the   following illustration. Reprocessing Station 57ILLUSTRATION 52: SELECT SCOPES FOR RETAGGINGILLUSTRATION 53: ADD NEW SCOPE
7. Attach a new RFID tag to the scope and scan the scope. Details   of   the   scanned   scope   are   updated   and   displayed   as   shown   in   the following illustration.8. Press Done.58 IRISCOPETM User GuideILLUSTRATION 54: TAGGED SCOPE MAIN SCREENILLUSTRATION 55: TAGGED SCOPE MAIN SCREEN
 4.6.2  Retagging a ScopeYou can use this option to retag a scope.1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Tag/Retag Scopes (s). The Select Scope for Retagging screen is displayed as shown in the following illustration.Reprocessing Station 59ILLUSTRATION 56: REPROCESSING STATION
3. Select the scope that you want to retag.4. Press Add New Scope.The New Scope Screen is displayed as shown in the following illustration.For a description of fields in the above screen, see Table 6 on page 53.5. Press Next.The  Tag   Scope   Main     Screen  is   displayed   as   shown   in   the   following illustration. 60 IRISCOPETM User GuideILLUSTRATION 57: SELECT SCOPES FOR RETAGGINGILLUSTRATION 58: ADD NEW SCOPE
6. Select a reason for retagging the scope.7. Attach a new RFID tag to the scope and scan the scope. Details   of   the   scanned   scope   are   updated   and   displayed   as   shown   in   the following illustration.8. Press Done.Reprocessing Station 61ILLUSTRATION 59: TAGGED SCOPE MAIN SCREENILLUSTRATION 60: TAGGED SCOPE MAIN SCREEN
 4.7  Damaged Scopes 4.7.1  Sending Scopes for RepairYou can use this option when you send damaged scopes for repair.To send scopes for repair1. Navigate   to   the  Reprocessing   Station   Main   Menu  screen   shown   in   the following illustration.2. Press Damaged Scope (s).The  Damaged   Scope   Screen  is   displayed   as   shown   in   the   following illustration. 62 IRISCOPETM User GuideILLUSTRATION 61: REPROCESSING STATION
3. Using the RFID scanner, scan the damaged scope.The   details   of   the   scanned   scope   are   displayed   as   shown   in   the   following illustration.Reprocessing Station 63ILLUSTRATION 62: DAMAGED SCOPE SCREENILLUSTRATION 63: DAMAGED SCOPE SCREEN
Field  DescriptionModel No Model number of the scanned scope.Serial No Serial number of the scanned scope.Reprocessing CountNumber of times the scope was reprocessed.Repair Count Number of times the scope was repaired. Scope Status <need information>Scope OwnershipThe type of ownership for scope. Owned – The scope is owned by the hospital.Loaner –  The  scope is procured by availing a loan .Most Recent Repair DateThe most recent date on which scope was repaired.The  date is displayed in mm/dd/yy format.Employee Name The name of the login user.Reason For Repair Press   to select a reason for repairing the scope.Person Requesting RepairPress   to select the name of the person requesting the repair of scope.  Repair Entity Press   to select the manufacturer of scope. TABLE 8:  FIELD DESCRIPTION4. Enter the other details of the scope.5. When you complete entering all the details, press Done.64 IRISCOPETM User Guide
 5  AppendixThis chapter, contains the following sections:RFID Technology in iRISCOPETM
 5.1  RFID Technology in iRISCOPE™The TagA tag is integrated into the existing scopeThe tag consists of a tiny chip attached to an antennaData are written to and stored on the chipThe ReaderEach cabinet contains several readersThe reader generates a radio fieldWhen the tag passes through this field, it becomes energizedThe energized tag transmits a radio signal, containing the data stored on the tag, back to the readerThe reader receives and interprets the signal and dataThe InterfaceiRISCOPE™ can interface with all major applicable hospital systems (EMR,HIS, RIS, billing, materials,management, etc)In most RFID systems, the reader is connected to some back-end system that acts   on   the   data   captured   by   the   reader.   This   could   be   a   payment   system, inventory tracking, etc66 IRISCOPETM User Guide
 6  IndexThis chapter, contains the following sections:IndexIndex 67
Alphabetical IndexEexchange scopes...........................................................................................................33exit iRISCOPE...............................................................................................................14Llogging into iRISCOPE..................................................................................................12Rreceiving  scopes...........................................................................................................37removing scopes...............................................................................................................emergency..............................................................................................................27maintenance............................................................................................................25procedure................................................................................................................22repair scopes.................................................................................................................62restock scopes...................................................................................................................unused....................................................................................................................31washed ...................................................................................................................29retagging scope.............................................................................................................59RFID technology............................................................................................................66Ttagging scope................................................................................................................51Uuser interface.................................................................................................................15Wwasher...............................................................................................................................changing fluid..........................................................................................................48loading....................................................................................................................40unloading................................................................................................................4568 IRISCOPETM User Guide

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