Mobile Aspects IRISCOPE10 RFID Cabinet User Manual User Guide
Mobile Aspects Inc RFID Cabinet User Guide
Manual
User Guide
Cabinet and
Reprocessing Station
Version 1.5
LEGAL INFORMATION
Copyright © 2009 Mobile Aspects Pvt. Ltd. All Rights Reserved.
The contents of this document are protected by copyright law and international
treaties. The reproduction or distribution of this document, or any portion of this
document, in any form, or by any means, without the prior written consent of Mobile
Aspects Pvt. Ltd. is prohibited.
All company, brand and product names, trademarks and service marks, or registered
trademarks and service marks of Mobile Aspects Pvt. Ltd. are of their respective
owners.
Mobile Aspects
24 S. 18th St,
Suite 300,
Pittsburgh,
PA 15203.
www.mobileaspects.com
Revision History
Date Revision No. Description
08/25/2008 1.0 Initial release
iii
Table of Contents
Important Notice ........................................................................................ vi
Type Approvals ................................................................................................................. vi
General Safety Information ..................................................................... vii
Safety and Warning Symbols ............................................................................................ vii
Environmental Conditions ............................................................................................... viii
Maintenance and Cleaning .............................................................................................. viii
Electrical Rating ............................................................................................................... viii
About this Guide ....................................................................................... ix
Overview ........................................................................................................................... ix
Intended Audience .......................................................................................................... ix
Purpose of this Guide ..................................................................................................... ix
Before you Begin ............................................................................................................ ix
Document Structure ........................................................................................................... ix
Typographical Conventions ................................................................................................ x
How to Reach Technical Support ...................................................................................... xi
1 Getting Started ....................................................................................... 9
1.1 Introduction to iRISCOPE™ ...................................................................................... 10
1.2 Logging into iRISCOPE™ ......................................................................................... 12
1.3 Exiting iRISCOPE™ .................................................................................................. 14
2 Understanding the User Interface of iRISCOPE™ ........................... 15
2.1 Cabinet ...................................................................................................................... 16
2.1.1 Splash Screen .................................................................................................... 16
2.1.2 Main Screen ........................................................................................................ 17
2.2 Reprocessing Station ............................................................................................... 18
2.2.1 Main Menu Screen ............................................................................................... 18
3 Cabinet ................................................................................................. 19
3.1 Cabinet Overview ...................................................................................................... 20
3.2 Cabinet Installation .................................................................................................... 21
iv
3.2.1 Cabinet Dimensions/Weight ................................................................................ 21
3.3 Removing Scopes .................................................................................................... 22
3.3.1 Removing Scope for Procedure ........................................................................... 22
3.3.2 Removing Scope for Maintenance ....................................................................... 25
3.3.3 Removing Scope for Emergency ......................................................................... 27
3.4 Restock Scopes ........................................................................................................ 29
3.4.1 Restock Washed Scopes ..................................................................................... 29
3.4.2 Restock Unused Scopes ..................................................................................... 31
3.5 Exchange Scopes ..................................................................................................... 33
4 Reprocessing Station .......................................................................... 35
4.1 Reprocessing Station Overview ................................................................................ 36
4.2 Receiving Scopes ..................................................................................................... 37
4.3 Loading Washer ........................................................................................................ 40
4.4 Unloading Washer ..................................................................................................... 45
4.5 Changing Washer Fluid ............................................................................................. 48
4.6 Tagging/Retagging Scopes ....................................................................................... 50
4.6.1 Tagging New Scope ............................................................................................ 50
4.6.2 Retagging a Scope .............................................................................................. 57
4.7 Damaged Scopes ...................................................................................................... 60
4.7.1 Sending Scopes for Repair .................................................................................. 60
5 Appendix ............................................................................................... 65
5.1 RFID Technology in iRISCOPE™ ............................................................................. 66
6 Index ...................................................................................................... 67
v
Important Notice
This user guide is considered a permanent part of the iRISCOPE™ system, and
should remain with the iRISCOPE™ cabinet at all times.
The iRISCOPE™ cabinet must be professionally installed by authorized personnel
from Mobile Aspects.
Changes or modifications not expressly approved by Mobile Aspects could void the
user’s authority to operate the iRISCOPE™ cabinet.
No user maintenance is required for the cabinet and it contains no user serviceable
parts inside.
The information and specifications included in this publication were in effect at the
time of approval for printing. Mobile Aspects reserves the right, however, to
discontinue or change specifications or design at anytime without notice and without
incurring any obligation whatever.
Type Approvals
FCC ID: R4FIRISCOPE10
NOTE: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try and correct the
interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
Consult the manufacturer or an experienced radio technician for help.
vi
General Safety Information
Safety and Warning Symbols
Always refer to this guide for additional detailed information
when you see the above safety symbol located on the cabinet.
The following Warning Messages will appear in this user guide to warn of potential
hazards or to call attention to information that clarifies or simplifies a procedure. The
instruction given below should be followed at all times.
Prior to installation and maintenance always unplug iRISCOPE™
from the power outlet.
Unplug iRISCOPE™ from its power source prior to making any
wiring changes.
vii
Environmental Conditions
Normal environmental conditions
This standard applies to equipment designed to be safe at least under the following
conditions:
1. Indoor use
2. Altitude up to 2 000 m
3. Temperature 5 °C to 40 °C
4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing
linearly to 50 %
5. Relative humidity at 40 °C;
6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage;
7. Transient overvoltages typically present on the MAINS supply.
Note: The normal level of transient overvoltages is impulse withstand
(overvoltage) category II of IEC 60364-4-443.
8. Applicable RATED POLLUTION degree 2.
Maintenance and Cleaning
iRISCOPE™ does not require any electrical or mechanical maintenance. Should any
issues occur, the cabinet should only be serviced by authorized personnel from
Mobile Aspects. On a regular basis, the cabinet should be cleaned with a warm,
damp cloth containing a mild liquid detergent. Avoid using abrasive cleaners and
aromatic solvents, especially on the door glass since it may cause scratches.
Electrical Rating
iRISCOPE™ 1.0 requires a single 120V/60Hz AC grounded receptacle (Type
5-15R).
Input voltage: 120-240 Vac
Frequency: 60 Hz
Current Rating: 6 A
Replace only with the following fuses: 5 x 20 mm, Time Delay, 250 V, 10 A
viii
About this Guide
Overview
Intended Audience
This guide is primarily intended for hospital staff who are responsible for handling
scopes. Other users include support personnel in the hospital.
Purpose of this Guide
This User Guide is designed to provide user-friendly, detailed instructions for
performing day-to-day operational tasks associated with iRISCOPETM cabinet and
iRISCOPETM reprocessing station. The objective of this guide is to explain the step-
by-step procedures for all options in iRISCOPETM and to communicate to the user, a
certain level of understanding about iRISCOPETM.
Before you Begin
Navigating through iRISCOPETM is similar to many other touch screen applications.
Prior to using iRISCOPETM please be familiar with using a touch screen monitor.
This guide assumes that the end user
Can use a touch screen monitor
Can navigate through the touch screen programs
Prior knowledge of RFID technology can be beneficial.
Document Structure
This guide is organized into the following chapters:
1 – Getting Started
2 – Understanding the User Interface of iRISCOPETM
3 – Cabinet
4 – Reprocessing Station
5 – Appendix
6 – Index
Getting Started, provides an introduction to iRISCOPETM and explains the
procedures for logging into iRISCOPETM and exiting from iRISCOPETM.
Understanding the User Interface of iRISCOPE™, provides a visual introduction to
iRISCOPETM.
Cabinet, explains the process of adding and removing scopes from the cabinet.
Reprocessing Station, explains the various activities for which the reprocessing
station in iRISCOPETM can be used. Included here are the step-by-step procedures
ix
for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new
scopes and sending damaged scopes for repair.
Appendix, provides some additional information that you may use as reference.
Index, provides an index of terms used in this User Guide.
Typographical Conventions
Prior to reading this guide or using iRISCOPETM, it is important to understand the
typographical conventions used in this guide.
Typeface Meaning
Bold Field names, buttons on the screen, screen names and
window names.
Note: A note that calls attention or provides additional
information to a topic.
Tip: Indicates a suggestion or hint to make things easier or
more productive for the end user.
x
How to Reach Technical Support
The following section provides information on how to contact the technical support
team.
In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC)
in the following ways:
Call our Technical Assistance Center on: (888) 221-7571
Email our Technical Assistance Center at: help@mobileaspects.com
Fax our Technical Assistance Center on: (412) 325-1685
Regardless of how you reach us, please have the following information ready:
Support Contract ID Number
Serial Number of the Product
xi
1 Getting Started
This chapter, contains the following sections:
Introduction to iRISCOPETM
Logging into iRISCOPETM
Exiting iRISCOPETM
1.1 Introduction to iRISCOPE™
Scopes are expensive and require proper care; they present certain challenges
because they are difficult to handle and reprocess. iRISCOPETM offers an
unparalleled comprehensive solution for storing and reprocessing scopes. It is based
on RFID (Radio Frequency Identification) technology and integrates other
technologies to deliver significant benefits for health care professionals.
The iRISCOPETM system is comprised of following components:
Cabinet and a touch screen monitor attached to cabinet
A touch screen monitor placed at the reprocessing station
A web module
The cabinet provides a secure enclosure and thereby protects scopes from damage
and environmental contaminates. The upper half of the cabinet contains lights for
illumination and towards the bottom are the RFID antennas.
Scopes (affixed with sealed RFID tags) can be hung vertically in the cabinet. Hooks
at the top of the cabinet hold the control-body of the scope; a vinyl rubber coating on
the hook prevents marring of scopes and also resists the fluids used to cleanse
scopes. Attached to the cabinet is a touch screen monitor that serves as a user
interface for accessing iRISCOPETM and partially controls the cabinet.
The touch screen monitor at the reprocessing station provides the most relevant
options needed during reprocessing — loading washer, unloading washer, changing
washer fluid, — and also provides options for tagging/retagging scopes and sending
damaged scopes for repair.
The web module of iRISCOPETM acts as an administrative tool and provides
comprehensive reports that help you monitor the usage of scopes.
In addition to reliability in its class, other key features of the iRISCOPETM system
include automatic alerts sent to managers, and an emergency overriding system for
providing timely access to a scope. Real-time inventory management and control
over movements of scopes permit greater coordination and reduce the time involved
in managing scopes. The iRISCOPETM system is the right answer for storing and
managing the reprocessing of scopes.
10 IRISCOPETM User Guide
Benefits of iRISCOPE™
Automates Inventory Management
Automatically records movement of scopes across the cabinet
Capable of recording details of scopes entering the reprocessing station
Records details of scopes loaded into the washer and unloaded from the washer
Identifies uncleaned scopes placed in the cabinet
Provides a traceable record of cleaning
Scope Movements are Timestamped
Records the time and date for scope movement
Correlates Scopes with Patients
Identifies the patient on which scope is used
Alerts Sent via email
Alerts sent to managerial personnel for delay in repositioning scopes into cabinet
Capable of sending the same alert to multiple recipients
Reports
Comprehensive reports for evaluating the usage of scopes
Getting Started 11
1.2 Logging into iRISCOPE™
You can login to iRISCOPETM by entering a PIN on a virtual keyboard. A PIN is a set
of numeric or alpha-numeric characters used for authenticating and identifying a
user. The PIN is case sensitive.
To log into the cabinet using PIN
1. View the Splash screen shown in the following illustration.
2. Press the iRIScope title.
The login keypad is displayed as shown in the following illustration.
12 IRISCOPETM User Guide
ILLUSTRATION 1: HOME SCREEN
3. Using the login keypad, enter the PIN.
4. Press enter.
You now have access to iRISCOPETM cabinet.
To log into the reprocessing station
1. View the Splash screen on the reprocessing station.
2. Press the iRIScope title.
The login keypad is displayed as shown in the following illustration.
Getting Started 13
ILLUSTRATION 2: LOGIN KEYPAD
ILLUSTRATION 3: HOME SCREEN
3. Using the login keypad, enter the PIN.
4. Press enter.
You now have access to iRISCOPETM reprocessing station.
1.3 Exiting iRISCOPE™
To logout from cabinet
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Logout.
14 IRISCOPETM User Guide
ILLUSTRATION 5: CABINET MAIN SCREEN
ILLUSTRATION 4: LOGIN KEYPAD
To logout from reprocessing station
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Logout.
Getting Started 15
Tip:
The Logout button always appears at the lower right hand side of
the screen.
ILLUSTRATION 6: REPROCESSING STATION
2 Understanding the User Interface
of iRISCOPE™
To navigate successfully in iRISCOPETM, a proper understanding of the interface is
essential. This chapter provides a quick visual introduction to the interface and some
features of iRISCOPETM.
This chapter, contains the following sections:
Cabinet
Splash Screen
Main Screen
Reprocessing Station
Main Menu Screen
2.1 Cabinet
2.1.1 Splash Screen
The iRISCOPETM system has the ability to differentiate between an
uncleaned/disinfected scope and a cleaned scope.
16 IRISCOPETM User Guide
ILLUSTRATION 8: SPLASH SCREEN 2
ILLUSTRATION 7: SPLASH SCREEN
2.1.2 Main Screen
The Cabinet Main Screen contains buttons that you can use for accessing the
cabinet. Using this screen you can
Remove scopes from the cabinet
Exchange scopes
Return washed scopes
Replace unused scopes
This screen is accessible via the touch screen monitor attached to the cabinet.
Understanding the User Interface of iRISCOPE™ 17
ILLUSTRATION 9: CABINET MAIN SCREEN
2.2 Reprocessing Station
2.2.1 Main Menu Screen
The reprocessing station main menu screen contains buttons you can use during
reprocessing a scope. You can use this screen
When you receive scopes at the reprocessing station
When you load/unload the washer
When you change washer fluid
When you send the damaged scope for repair
When you Tag/Retag a scope
For finding a scope
This screen is accessible via the touch screen monitor placed at the reprocessing
room.
18 IRISCOPETM User Guide
ILLUSTRATION 10: REPROCESSING STATION MAIN MENU
3 Cabinet
This chapter, contains the following sections:
Cabinet Overview
Cabinet Installation
Cabinet Dimensions/Weight
Removing Scopes
Removing Scopes for Procedure
Removing Scopes for Maintenance
Removing Scopes for Emergency
Restock Scopes
Restock Washed Scopes
Restock Unused Scopes
Exchange Scopes
3.1 Cabinet Overview
iRISCOPETM cabinets are engineered to provide a secure enclosure for storing
fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes.
Scopes can be hung on hooks or brackets which hold the control body of the scope;
hooks are located near the top of the cabinet.
A fan and a vent fitted with a filter near the bottom of the cabinet allow fresh air to
pass through the cabinet and aid in the drying of any residual cleansing fluid. In
addition to this, absorbent pads can be placed at the bottom of the cabinet to capture
excess residual fluids.
A touch screen monitor is attached on to the side of the cabinet via a swing-arm
mount. This monitor serves as an interface for accessing the cabinet and partially
controls the operation of the cabinet.
20 IRISCOPETM User Guide
3.2 Cabinet Installation
IRISCope cabinets should always be installed by authorized Mobile Aspects
personnel.
Due to the height of the cabinets and its inherent instability, the following steps
should always be followed.
Cabinet 21
2) Always lower the leveling legs to
the floor to increase the cabinets
stability.
1) Always secure the cabinet to the
wall with a bracket or strap.
3.2.1 Cabinet Dimensions/Weight
Height: 83.54”
Width: 27.50”
Depth: 26.62” (including door)
Weight: 310 lbs.
22 IRISCOPETM User Guide
Front View Top View
3.3 Removing Scopes
3.3.1 Removing Scope for Procedure
You can use this option to remove a scope from the cabinet and use it for a
procedure associated with a patient.
When scopes are removed for performing a procedure, a correlation is established
between the scope removed, the patient for which the scope is removed and date on
which the scope is removed. Appropriate alerts are displayed when there is a delay in
returning the scope.
To remove scope for procedure
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Remove Scope(s).
The Patient List screen is displayed as shown in the following illustration.
Cabinet 23
ILLUSTRATION 11: CABINET MAIN SCREEN
Field Description
Patient Name Name of the patient.
MRN Media Record Number of the patient.
This number serves as an identification
number for the patient.
Account No Account number for the patient.
This number serves as an identification
number for the patient.
Physician's
Name
Name of the physician providing treatment
to the patient.
Procedure
Name
Name of the procedure associated with
the patient.
Or
Procedure the patient is expected to
undergo.
TABLE 1: FIELD DESCRIPTION
3. Select the patient for whom you want to remove the scope and use the scope
for a procedure.
The Patient Summary window is displayed as shown in the following
illustration.
24 IRISCOPETM User Guide
ILLUSTRATION 12: PATIENT LIST
4. Read the patient details and then press Confirm.
5. The Access Cabinet screen is displayed as shown in the following illustration.
The scope can now be removed from the cabinet.
Cabinet 25
ILLUSTRATION 14: ACCESS CABINET
ILLUSTRATION 13: PATIENT SUMMARY
3.3.2 Removing Scope for Maintenance
You can use this option to remove a scope for the purpose of maintenance.
To remove scope for maintenance
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Remove for Maintenance.
The Access Cabinet screen is displayed as shown in the following illustration.
26 IRISCOPETM User Guide
ILLUSTRATION 15: CABINET MAIN SCREEN
3. Open the cabinet and remove the scope.
After you remove the scope, close the cabinet.
Cabinet 27
ILLUSTRATION 16: ACCESS CABINET
3.3.3 Removing Scope for Emergency
You can use this option to remove a scope in case of an emergency.
To remove scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Remove Scopes.
The Patient List screen is displayed as shown in the following illustration.
28 IRISCOPETM User Guide
ILLUSTRATION 17: CABINET MAIN SCREEN
ILLUSTRATION 18: PATIENT LIST
3. Press Patient Unknown.
4. The Access Cabinet screen is displayed as shown in the following illustration.
The scope can now be removed from the cabinet.
Cabinet 29
ILLUSTRATION 19: ACCESS CABINET
3.4 Restock Scopes
3.4.1 Restock Washed Scopes
To restock washed scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press HLD Washed.
The Access Cabinet screen is displayed as shown in the following illustration.
30 IRISCOPETM User Guide
ILLUSTRATION 20: CABINET MAIN SCREEN
3. Open the cabinet and return the washed scope.
4. Close the cabinet.
Cabinet 31
ILLUSTRATION 21: ACCESS CABINET
3.4.2 Restock Unused Scopes
To restock unused scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Replace Unused.
The Challenge Screen is displayed as shown in the following illustration.
3. If the answer to the challenge question is Yes, then proceed with step 4.
4. The Access Cabinet screen is displayed as shown in the following illustration.
32 IRISCOPETM User Guide
ILLUSTRATION 22: CABINET MAIN SCREEN
ILLUSTRATION 23: CHALLENGE SCREEN
5. Open the cabinet and return the unused scope.
6. Close the cabinet.
Cabinet 33
ILLUSTRATION 24: ACCESS CABINET
3.5 Exchange Scopes
To exchange scopes
1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Exchange Scope(s).
The Challenge Screen is displayed as shown in the following illustration.
3. If the answer to the challenge question is Yes, then proceed with step 4.
4. The Patient List screen is displayed as shown in the following illustration.
34 IRISCOPETM User Guide
ILLUSTRATION 25: CABINET MAIN SCREEN
ILLUSTRATION 26: CHALLENGE SCREEN
5. Select the patient for whom you want to exchange the scope.
The Patient Summary window is displayed as shown in the following
illustration.
6. Read the patient details and press Confirm.
The Access Cabinet screen is displayed as shown in the following illustration.
Cabinet 35
ILLUSTRATION 27: PATIENT LIST
ILLUSTRATION 28: PATIENT SUMMARY
The scope can now be removed from the cabinet and exchanged with a
relevant scope.
36 IRISCOPETM User Guide
ILLUSTRATION 29: ACCESS CABINET
4 Reprocessing Station
This chapter, contains the following sections:
Reprocessing Station Overview
Receiving Scopes
Loading Washer
Unloading Washer
Changing Washer Fluid
Tagging/Retagging Scopes
Tagging New Scope
Retagging a Scope
Damaged Scopes
Sending Scopes for Repair
4.1 Reprocessing Station Overview
Scopes are seldom discarded after use with a single patient but are preferably
reused on the same patient or with other patients. To prevent infection associated
with scopes, cleansing techniques become imperative.
The Reprocessing Station is a location where a multi-step cleansing process is used
to remove contaminated substances from the scope and render it safe for reuse. In
order to ensure adherence to the multiple steps — receiving scopes at the
reprocessing station, loading scopes into the washer, unloading the washer —
iRISCOPETM incorporates a high level of supervision for reprocessing. Any deviation
from the process or any delay in the process is notified by the intelligent iRISCOPETM
system via alerts sent to managerial personnel.
Components of the iRISCOPETM system — splash proof touch screen monitor and an
RFID scanner — are positioned at the reprocessing station in proximity to the
washer. A correlation is established between each unique scope that is cleansed, the
operator handling the scope, and the washer where the scope is cleansed.
36 IRISCOPETM User Guide
4.2 Receiving Scopes
You can use this option when you receive scopes at the reprocessing station.
When scopes are brought into the reprocessing station, the iRISCOPETM system has
to be notified about the arrival of a scope for reprocessing. This can be accomplished
by using an RFID scanner.
To receive scopes
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Receive Scope (s).
The Received Scopes in Reprocessing Room screen is displayed as shown
in the following illustration.
Reprocessing Station 37
ILLUSTRATION 30: REPROCESSING STATION
3. Scan the received scope using the RFID scanner.
The Received Scopes in Reprocessing Room screen displays the details of
the scanned scope.
38 IRISCOPETM User Guide
ILLUSTRATION 31: RECEIVED SCOPES IN REPROCESSING ROOM 1
ILLUSTRATION 32: RECEIVED SCOPES IN REPROCESSING ROOM 2
Field Description
Model No Model number of the scope received for
reprocessing.
Serial No Serial number of the scope received for
reprocessing.
Reprocessin
g Count Number of times the scope is reprocessed.
Repair Count Number of times the scope is repaired.
Scope Status <need information>
Time
Received
Time at which the scope is received at the
reprocessing station.
The time displayed here is dependent on
the time at which scope was scanned with
the RFID scanner.
TABLE 2: FIELD DESCRIPTION
4. After the scope is scanned, press Done.
Reprocessing Station 39
4.3 Loading Washer
You can use this option when you load a washer with a scope.
When you load the washer with the scope, the iRISCOPETM system has to be notified
about the washer/bay and the details of the cleaning solution.
To load washer
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Load Washer.
The Select Scopes for Wash screen is displayed as shown in the following
illustration.
40 IRISCOPETM User Guide
ILLUSTRATION 33: REPROCESSING STATION
3. Select the washer/bay you wish to use for reprocessing. To select the
washer/bay, press the washer/bay.
The Cleaning Solution Details window is displayed as shown in the following
illustration.
4. Press to enter the expiration date of the strip used to test the cleaning
solution.
5. Dip the strip in the cleaning solution and press Start Test.
6. The following window is displayed.
Reprocessing Station 41
ILLUSTRATION 34: REPROCESSING STATION
ILLUSTRATION 35: CLEANING SOLUTION DETAILS
Here, you can enter the result of the test used on the cleaning solution.
7. When the test result is positive press PASS.
The color of the Pass button changes to green.
8. Press OK.
The Select Scopes for Wash screen is displayed as shown in the following
illustration.
42 IRISCOPETM User Guide
ILLUSTRATION 37: CLEANING SOLUTION DETAILS
ILLUSTRATION 36: CLEANING SOLUTION DETAILS
In the above screen, first half of the screen displays details of the selected
washer and cleaning solution. Lighter shade on the washer A indicates that
washer A is selected for reprocessing.
9. Scan the scope before you load the scope into the washer.
The above screen is updated with details of the scanned scope.
Reprocessing Station 43
ILLUSTRATION 38: SELECT SCOPES FOR WASH
ILLUSTRATION 39: SELECT SCOPES FOR WASH
Field Description
Load Washer
Solution Solution selected for washing.
Expiration
Date
Date of expiration for the selected solution.
The date is displayed in mm/dd/yy format.
Activation
Date
Date of activation for the selected solution.
The date is displayed in mm/dd/yy format.
Strip Exp
Date
Date of expiration for the test strip.
The date is displayed in mm/dd/yy format.
Test Date Date of which the solution was tested.
Test Start
Time Time at which the strip was tested.
Test Solution
Result
Result of the test performed using the
strip.
Displays whether the result is
{PASS} Or
{FAIL}
Tested By Name of the employee performing the test
on the solution.
Or
Name of the login user.
Scan Scopes to Load into Washer
Model No Model number of the scope loaded into the
washer.
Serial No Serial number of the scope loaded into the
washer.
Description A brief description of the scope.
Manufacturer Name of the company manufacturing the
scope.
Cleaning
Cycle Since
Last Repair
Number of times the scope was used after
last repair.
TABLE 3: FIELD DESCRIPTION
10. When the scopes are loaded into the washer, press Done.
44 IRISCOPETM User Guide
4.4 Unloading Washer
You can use this option when you remove a scope from the washer.
When you remove the scope from the washer, the iRISCOPETM system has to be
notified about the completion of cleansing process. This can be accomplished by
using an RFID scanner.
To unload washer
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Unload Washer.
The Unload Washer for Scope (s) screen is displayed as shown in the
following illustration.
Reprocessing Station 45
ILLUSTRATION 40: REPROCESSING STATION
3. Scan the unloaded scope using the RFID scanner.
The Unload Washer for Scope (s) screen displays the details of the scanned
scope.
46 IRISCOPETM User Guide
ILLUSTRATION 41: UNLOAD WASHER FOR SCOPE (S)
ILLUSTRATION 42: UNLOAD WASHER FOR SCOPE (S)
Field Description
Model No Model number of the scope unloaded
from the washer.
Serial No Serial number of the scope unloaded
from the washer.
Reprocessing
Count
Number of times the scope is
reprocessed.
Time Unloaded Date and time the scope was unloaded.
The time displayed here is dependent
on the time at which scope was scanned
with the RFID scanner.
Scope Status <need information>
Owning
Department Department to which the scope belongs.
TABLE 4: FIELD DESCRIPTION
4. Press Done to complete the process.
Reprocessing Station 47
4.5 Changing Washer Fluid
You can use this option when you change the washer fluid.
When you wish to change the washer fluid, the iRISCOPETM system has to be
notified.
To change washer fluid
1. Navigate to the Reprocessing Station Main Menu screen shown in the following
illustration.
2. Press Change Washer Fluid.
The Change Washer Fluid screen is displayed as shown in the following
illustration.
48 IRISCOPETM User Guide
ILLUSTRATION 43: REPROCESSING STATION
Field Description
Solution
Type
The washer fluid (solution) present in the
washer.
Press to change the type of
solution.
Solution
Exp Date
Date of expiration for the selected solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
Solution
Activation
Date
Date of activation for the selected solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
Unactivated
Solution
Exp Date
Date of expiration for the unactivated
solution.
The date is displayed in mm/dd/yy format.
Press to change the date.
TABLE 5: FIELD DESCRIPTION
3. Press the washer/bay in which you wish to change the washer fluid.
4. Change the details appropriately.
5. When the process is complete, press Done.
Reprocessing Station 49
ILLUSTRATION 44: CHANGE WASHER FLUID
50 IRISCOPETM User Guide
4.6 Tagging/Retagging Scopes
You can use this option to tag or retag a scope.
Tagging a new scope is a two step process. Add the details of the scope to the
iRISCOPETM system and then associate the scope with an RFID tag.
Retagging a scope involves selecting the existing scope from the system and
associating it with a new RFID tag.
4.6.1 Tagging New Scope
You can use this option when you receive a new scope.
Follow the sequence of steps given below to update the system with the details of the
new scope.
To tag a new model
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scope (s).
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
Reprocessing Station 51
ILLUSTRATION 45: REPROCESSING STATION
3. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
52 IRISCOPETM User Guide
ILLUSTRATION 46: SELECT SCOPES FOR RETAGGING
ILLUSTRATION 47: NEW SCOPE SCREEN
Field Description
Model No Model number of the scope.
Press Add to add a new model.
Or
Press to select from the list of
available models.
Scope
Description Brief description of the scope.
Serial No Serial number of the scope.
Press edit and enter the serial number of
the scope.
Manufacturing
Date
Date on which scope was manufactured.
Press to change the date.
Owning
Department
Department accepting ownership of
scope.
Press to select the department.
Scope
Ownership
Type of ownership for the scope.
Press to select the ownership.
TABLE 6: FIELD DESCRIPTION
4. Press Add.
The Add New Scope Model screen is displayed as shown in the following
illustration.
Reprocessing Station 53
Field Description
Model No Model number of the scope.
Press edit to enter the new
model number.
Description Brief description of the scope.
Press edit to enter the
description.
Manufacturer Name of the company
manufacturing the scope.
Press to select the company.
TABLE 7: FIELD DESCRIPTION
5. Enter the appropriate details of the new model that you have received.
6. Press Confirm.
Details of the new model are added into the iRISCOPETM system and
displayed in the Tag Scope Main Screen shown in the following illustration.
54 IRISCOPETM User Guide
ILLUSTRATION 48: ADD NEW SCOPE MODEL
7. Attach an RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
8. Press Done.
Reprocessing Station 55
ILLUSTRATION 49: TAG SCOPE MAIN SCREEN
ILLUSTRATION 50: TAG SCOPE MAIN SCREEN
To tag a new scope belonging to an existing model
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scopes (s).
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
56 IRISCOPETM User Guide
ILLUSTRATION 51: REPROCESSING STATION
3. Select the scope model for which you want to add a new scope.
4. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
For a description of fields in the above screen, see Table 6 on page 53.
5. Enter the relevant details of the new scope .
6. Press Next.
The Tag Scope Main Screen is displayed as shown in the following
illustration.
Reprocessing Station 57
ILLUSTRATION 52: SELECT SCOPES FOR RETAGGING
ILLUSTRATION 53: ADD NEW SCOPE
7. Attach a new RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
8. Press Done.
58 IRISCOPETM User Guide
ILLUSTRATION 54: TAGGED SCOPE MAIN SCREEN
ILLUSTRATION 55: TAGGED SCOPE MAIN SCREEN
4.6.2 Retagging a Scope
You can use this option to retag a scope.
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Tag/Retag Scopes (s).
The Select Scope for Retagging screen is displayed as shown in the following
illustration.
Reprocessing Station 59
ILLUSTRATION 56: REPROCESSING STATION
3. Select the scope that you want to retag.
4. Press Add New Scope.
The New Scope Screen is displayed as shown in the following illustration.
For a description of fields in the above screen, see Table 6 on page 53.
5. Press Next.
The Tag Scope Main Screen is displayed as shown in the following
illustration.
60 IRISCOPETM User Guide
ILLUSTRATION 57: SELECT SCOPES FOR RETAGGING
ILLUSTRATION 58: ADD NEW SCOPE
6. Select a reason for retagging the scope.
7. Attach a new RFID tag to the scope and scan the scope.
Details of the scanned scope are updated and displayed as shown in the
following illustration.
8. Press Done.
Reprocessing Station 61
ILLUSTRATION 59: TAGGED SCOPE MAIN SCREEN
ILLUSTRATION 60: TAGGED SCOPE MAIN SCREEN
4.7 Damaged Scopes
4.7.1 Sending Scopes for Repair
You can use this option when you send damaged scopes for repair.
To send scopes for repair
1. Navigate to the Reprocessing Station Main Menu screen shown in the
following illustration.
2. Press Damaged Scope (s).
The Damaged Scope Screen is displayed as shown in the following
illustration.
62 IRISCOPETM User Guide
ILLUSTRATION 61: REPROCESSING STATION
3. Using the RFID scanner, scan the damaged scope.
The details of the scanned scope are displayed as shown in the following
illustration.
Reprocessing Station 63
ILLUSTRATION 62: DAMAGED SCOPE SCREEN
ILLUSTRATION 63: DAMAGED SCOPE SCREEN
Field Description
Model No Model number of the scanned scope.
Serial No Serial number of the scanned scope.
Reprocessing
Count
Number of times the scope was
reprocessed.
Repair Count Number of times the scope was
repaired.
Scope Status <need information>
Scope
Ownership
The type of ownership for scope.
Owned – The scope is owned by the
hospital.
Loaner – The scope is procured by
availing a loan .
Most Recent
Repair Date
The most recent date on which scope
was repaired.
The date is displayed in mm/dd/yy
format.
Employee
Name The name of the login user.
Reason For
Repair Press to select a reason for
repairing the scope.
Person
Requesting
Repair
Press to select the name of the
person requesting the repair of scope.
Repair Entity Press to select the manufacturer
of scope.
TABLE 8: FIELD DESCRIPTION
4. Enter the other details of the scope.
5. When you complete entering all the details, press Done.
64 IRISCOPETM User Guide
5 Appendix
This chapter, contains the following sections:
RFID Technology in iRISCOPETM
5.1 RFID Technology in iRISCOPE™
The Tag
A tag is integrated into the existing scope
The tag consists of a tiny chip attached to an antenna
Data are written to and stored on the chip
The Reader
Each cabinet contains several readers
The reader generates a radio field
When the tag passes through this field, it becomes energized
The energized tag transmits a radio signal, containing the data stored on the tag,
back to the reader
The reader receives and interprets the signal and data
The Interface
iRISCOPE™ can interface with all major applicable hospital systems (EMR,HIS,
RIS, billing, materials,management, etc)
In most RFID systems, the reader is connected to some back-end system that
acts on the data captured by the reader. This could be a payment system,
inventory tracking, etc
66 IRISCOPETM User Guide
6 Index
This chapter, contains the following sections:
Index
Index 67
Alphabetical Index
E
exchange scopes...........................................................................................................33
exit iRISCOPE...............................................................................................................14
L
logging into iRISCOPE..................................................................................................12
R
receiving scopes...........................................................................................................37
removing scopes...............................................................................................................
emergency..............................................................................................................27
maintenance............................................................................................................25
procedure................................................................................................................22
repair scopes.................................................................................................................62
restock scopes...................................................................................................................
unused....................................................................................................................31
washed ...................................................................................................................29
retagging scope.............................................................................................................59
RFID technology............................................................................................................66
T
tagging scope................................................................................................................51
U
user interface.................................................................................................................15
W
washer...............................................................................................................................
changing fluid..........................................................................................................48
loading....................................................................................................................40
unloading................................................................................................................45
68 IRISCOPETM User Guide