PANASONIC Fax Machines Manual L0090061

KX-FP85 L0090061

User Manual: PANASONIC PANASONIC Fax Machines Manual PANASONIC Fax Machines Owner's Manual, PANASONIC Fax Machines installation guides

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Page Count: 88

Panasonic

Compact Plain Paper FAX with

Telephone Answering System

Operating Instructions

.o_e,.o.KX-FP85

KX-FP86

Please read these Operating

instructions before using 'the unit

and save for future reference.

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines facsimile, telephone, telephone answering device and

copier features to provide you with more efficient office or home use. By utilizing

these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

IAttach your sales receipt here ,

For your future reference

Date of purchase

Dealer's name and address

Serial number

(found on the rear of the unit)

Dealer's telephone number

Caution:

• The Telephone Protection Act of 1991 requires the following information to be clearly stated

either at the top or bottom margin of the first message page when transmitting messages via

telephone facsimile:

-- Date and time of transmission,

-- Identification of the business, entity or person(s) sending the facsimile, and

-- Telephone number of the business, entity or person(s).

To program this information into your unit, complete all the instructions on pages 13 to 16.

•Note that the images of copied or received documents will remain on the used ink film. Use

discretion when disposing of the used ink film.

•Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

• If you have not applied to the _l_,/-_,,,,t,.o_®service, you will not be able to use the IQ-FAX

function (p. 33, 34).

Trademarks

_Itetw .

is a registered trademark of NetMoves Incorporated.

Hammermill ®is a registered trademark of INTERNATIONAL PAPER in the United States and/or

other countries.

All other trademarks identified herein are the property of their respective owners.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.

Under the copyright laws, this manual may not be reproduced in any form, in whole or part,

without the prior written consent of KME and its licensee.

_) Kyushu Matsushita Electric Co., Ltd. 2000

Important safety instructions

When using this unit, basic safety precautions

should always be followed to reduce the risk of

fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked

on this unit.

3. Unplug this unit from power outlets before

cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example

near a bath tub, wash bowl, kitchen sink, or

the like.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if

the unit falls.

6. Do not cover slots and openings on the

unit. They are provided for ventilation and

protection against overheating. Never place

the unit near re_iators, or in a place where

proper ventilation is not provided.

7. Use only the power source marked on the

unit. If you are not sure of the type of power

supplied to your home, consult your dealer

or local power company.

8. For safety purposes this unit is equipped

with a three prong grounded plug. If you do

not have this type of outlet, please have

one installed. Do not use any type of

adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord.

Install the unit where no one can step or trip

on the cord.

10. Do not overload wall outlets and extension

cords. This can result in the riskof fire or

electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or

electric shock. Never spillany liquid on the

unit.

12. To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an

authorized servicenter when service is

required. Opening or removing covers may

expose you to dangerous voltages or other

dsks. Incorrect reassembly can cause

electric shock when the unit is subsequently

used.

13. Unplug this unit from the wall outlet and

refer servicing to an authorized servicenter

when the following conditions occur:

A. When the power supply Cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rein or

water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorized servicenter.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using

telephones except cordless types. There

may be a remote risk of an electric shock

from lightning.

15. Do not use this unit to report a gas leak,

when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a

lightning storm.

2. Never install telephone jacks in wet

locations unless the jack is specifically

designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has

been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING

• To prevent the riskof fire or electrical shock,

do not expose this productto rain or any type

of moisture.

OTHER INFORMATION

•Keep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

•The unit should be kept free from dust, high

temperature and vibration.

•The unit should not be exposed to direct

sunlight.

•Do not place heavy objects on top of this unit.

•Do not touch the plug with wet hands.

L For fax advantage assistance, call 1-800-435-7329. J 3

Table of Contents

Initial Preparation

Accessories Included accessories ..................................... 6

Accessory order information ............................... 7

Help Button Help function ........................................... 8

Finding the Location .............................................. 9

Controls Overview ............................................. 10

Setup Removing the information leaflet ........................... 10

Paper tray ............................................ 10

Recording paper ............ "........................... 11

Connections .......................................... 12

Date and time, your logo and facsimile telephone number ........ 13

Volumes Adjusting volumes ...................................... 17

Telephone

Making and Voice calls - making .................................... !8

Answering Calls Voice calls - answering .................................. 18

TONE, FLASH and PAUSE buttons......................... 19

JOG DIAL

Caller ID

Voice Contact

Storing names and telephone numbers in the JOG DIAL directory.. 20

Making a voice call using the JOG DIAL directory .............. 23

Caller ID service from your phone company .................. 24

Calling back using caller information ........................ 26

Storing caller information in the JOG DIAL directory ............ 27

Erasing caller information ................................ 28

Talking to the other party after fax transmission or reception ...... 29

Fax

Sending Faxes

Receiving

Faxes

Sending a fax manually/using the JOG DIAL directory ........... 30

IQ-FAX .............................................. 33

Sending afax with the voice guide ......................... 35

One time broadcast transmission .......................... 36

Broadcast transmission to pre-programmed parties ............. 37

Setting the unit to receive faxes ........................... 40

TEL mode (answering all calls manually) ..................... 42

FAX ONLY mode (all calls are received as faxes) .............. 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit) .................. 44

Using the unit with a computer ............................ 46

Extension telephone .................................... 46

Pager call - when the unit receives a fax or voice message ....... 47

Copying Making a copy ........................................ 48

4[ For fax advantage assistance, call 1-800-435-7329. I

Answering Device

Setup

Greeting

Incoming

Messages

Recording

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) ............. 50

Pre-recorded greeting messages .......................... 51

Recording your own greeting messages ..................... 52

Erasing your own recorded greeting messages ................ 53

Listening to recorded messages ........................... 54

Erasing recorded messages .............................. 55

Memo message (leaving a message for others or yourself) ....... 56

Telephone conversation ................................. 56

Remote

Operation

Option

Operating from a remote location .......................... 57

Operation from aremote touch tone telephone ................ 58

Transferring recorded messages to another telephone .......... 60

Programmable Features

Features Programming .......................................... 62

Summary Basic features ......................................... 63

Advanced features ...................................... 64

-'Melp :

, ii _ :, •

Error Messages Reports .............................................. 69

Display .............................................. 70

Operations

Jams

Ink Film

Cleaning

When a function does not work, check here before

requesting help ..................................... 72

If a power failure occurs ................................. 75

Recording paper jam .................................... 76

Sending document jams ................................. 77

Sending document does not feed, or multi-feeds ............... 77

Replacing the ink film ......................... ; .-........ 78

Document feeder ...................................... 80

Thermal head ......................................... 80

General Information

Print Reports

Limited

Warranty

FCC

Information

specifications

Index

Reference lists and reports ............................... 81

Limited Warranty ....................................... 82

Servicenter Directory ................................... 83

List of FCC requirements and information .................... 84

Technical data about this product .......................... 85

Index ................................................ 86

LFor fax advantage assistance, call 1-800-435-7329. I

Accessories

Included accessories

Power cord .............. 1

Part No. PFJA1030Z

Paper tray ............... 1

Part No. PFKS1040Y1

Telephone line cord...1

Part No. PQJA10075Z

Ink Film ................... 1

(complimentary test

ink film)

--The ink film is

pre-installed.

Handset ................... 1

Part No.'PFJXE0805Z

Operatinglnstru_ions...1

Part No. PFQX1423Z

Handset cord ........... 1

Part No. PFJA1029Z

• If any items are missing or damaged, check with the place of purchase.

• The part numbers listed above are subject to change without notice.

• Save the original carton and packing materials for future shipping and transportation of the unit.

6IFor fax advantage assistance, call 1-800-435-7329. I

Accessory order information

Accessories

•The complimentary test ink film is 10 meters (321/2') long.

We recommend that you buy full size replacement film - 50 meters (164') for

continuous use of your unit.

For best results, use genuine Panasonic replacement film Model No. KX-FA53

or KX-FA55.

• To install legal size recording paper, use a legal paper tray Model No. KX-FA50

(p. 10).

To order

Telephone:

Fax:

Call 1-201-348-7292.

Send a fax to 1-877-375-4020.

,, Include:

-your name, shipping address and telephone number,

-credit card type, number, expiration date and your signature,

--order part number and quantity.

Via the Internet: Visit our web site: http://www.panasonic.com/store

(for customers in the USA or Puerto Rico ONLY)

• If you have any questions regarding accessory orders, please contact us at

this E-MAIL ADDRESS: panasonicdirect@panasonic.com

(for customers in the USA or Puerto Rico ONLY)

or call us at: 201-348-7292

KX-FA53

KX-FA55

KX-FA50

Replacement film

Legal paper tray

1roll- 216 mm x 50 m (81/2"x,164 ')

2 rolls- 216 mm x 50 m (81,_"x 164')

To install legal size recording paper.

Note:

•The ink film is not reusable. Do not rewind and use the ink film again.

I For fax advantage assistance, call 1-800-435-7329. I7

Help Button

Help function

You can print a quick reference for assistance as follows.

Press _.

Display:I ROTATE (_) & SET I

Rotate CJOG _ until the desired item is

displayed.

1. How to send faxes with the voice guide

I I'SEND GUIDE 1

2. How to set the date, time, your logo and

fax number I2.QUICK SET UP

3. How to program the features

_" [ 3.FEATURE LIST l

4. How to store names in the JOG DIAL

directory and how to dial them

[ 4.JOG-DIAL ]

5. Help with problems operating the

answering device

[5.TAD OPERATION ]

6. Help with problems sending/receiving

faxes I 6.FAX SND/RCV ]

7. How to use the copier function

I7"cOPIER I

8. Frequently asked questions and answers

I8.Q and A I

9. Explanation of error messages shown on

the display I9"ERRORS 1

10. List of available reports

[ 10.REPORTS l

11. How to use the Caller ID service

[ II.CALLER ID ]

®®®

Press (_.

PRINTING ]

IForfaxadvantageassistance,cell1-800-435-7329.I

Location

Finding the Controls

•To scan and store a document into memory, and then

transmit or copythe stored document (p. 30, 48).

• To send faxes using the IQ-FAX

function (p. 34).

• For voice muting (p. 18).

Dial keypad

...J ...... ,_ ...........

eTo choose "Collated" (sorted) in the copy mode (p. 4

eTo adjust volumes (p. 17).

eTo select an enlargement/reduction rate in the

copy mode (p. 48, 49).

•To print a quick reference (p. 8).

eFor the caller ID service

(p. 24-28).

•To turn on/off the AUTO

ANSWER mode (p. 40,

Display

playback

(p. 54).

eFor speakerphone

operation.

•For quick playback (p. 54).

eHookswitch (p. 19)

•To redial the last number

dialed (p. 18, 31).

eTo insert a pause during

dialing (p. 19).

eTo change from pulse to

tone during dialing (p. 19).

eTo play recorded

messages(p. 54).

• To erase recorded

messages (p. 55).

•To store or edit names

and telephone

numbers (p. 20).

• To your own

greeting messages (p. 52).

eTo record memo messages

or telephone conversations

(p. 56).

•To initiate

or exit

programming.

oTo initiate fax transro0ssion,

receptionor copying.

oTo store a setting during

programming.

•To stop an operation,

cancel programming.

eTo select a resolution (p. 30).

• To search for a stored name (p. 23, 30).

eTo select the features/feature settings

duringprogramming(p. 62).

I For fax advantage assistance, call 1-800-435-7329. I9

Finding the Controls / Setup

Overview

Paper

Document guides

Document entrance

Recording paper entrance

,- Recording paper exit

• Up to 30 sheets of printed

paper can be held.

(Left side of the

handset cradle)

Front q

Document e

Note:

Back cover open button

Microphone

•To talk with the other party

when using the speakerphone.

•To record greeting messages

and memo messages.

• The documentwillbe ejectedfromthe frontofthe unit. Installthe uniton a desk or floorwitha smooth

surface and do notplaceanythingin front of the unit.

Removing the information leaflet

Open the front cover by pulling up the center

part.

Remove and read the information leaflet.

Close the front cover securely.

Center part

Information

leaflet

Front cover

Paper tray

Insert one tab on the paper tray into one slot on the

back of the unit ((_)) and then insert the other tab

into the other slot ((_),

Note:

oDo notplace the unit inareas wherethe paper tray may

be obstructedby a wall, etc.

To use legal size paper

oPlease purchasea legal paper tray, ModelNo. KX-FA50

(p. 7) and installas shownabove.

_KX-FA50

Legal paper tray

Slot

Tab

[For fax advantage assistance, call 1-800-435-7329. ]

'Slot

Setup

Recording paper

Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2

to 75 _m 2(16 lb. to 20 lb.) paper or 30 sheets of 90 _rn 2 (24 lb.) paper.

*Letter = 216 mm x 279 mm (81/2"x 11")

**Legal = 216 mm x 356 mm (81/2"x 14")

If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and

install it (p. 10).

For best results, only use inkjet paper such as Hammermill ®Jet Print. If you use other

types of paper, the print quality may be affected.

Fan the stack of paper to prevent a paper _/ "_

jam.

Pull the tension bar forward and hold open

while inserting the paper.

• The paper should not be over the tab.

•If the paper is not inserted correctly,

readjust the paper or the paper may jam.

Correct Incorrect

paper

-Tension bar

Tab

Note for recording paper:

®Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper

used for resumes.

oDo not use different types or thicknesses of paper at the same time. This may cause a paper Jam.

oAvoid extremely smooth or shiny paper that is highly textured.

eAvoid paper that is coated, damaged or wrinkled.

Note:

®Avoiddouble-sidedprinting.

®Do not usepaper printedfromthis unitfor double-sidedprintingwith othercopiersor printers,or the

paper may jam.

®Some paper only acceptsprinton one side. Try usingthe otherside of paper if you are nothappy withthe

printquality.

Adding paper

1. Pullthe tensionbar forwardand holdopen while

removingall of the installedpaper.

2. Add paper to the removedpaper and straighten.

3. Fan the stackof paper.

4. Pullthe tensionbarforwardand holdopen while

insertingthe paper.

Tension bar

J For fax advantage assistance, call 1-800-435-7329. I 11

setup

Connections

Connect the handset cord.

Connect the telephone line cord.

#"_ Connect the power cord. _ _L

•When the power is turned on for the _ _, _

first time, the unit will print some _i,_ /_ _\

basic information. __

owero

, ov -

D7 (;°cte_tsurge) _f H__'/"

Wall jack _'_ 4= _=_ _,. m Handset cord

(RJ11C) _ I

_'J (Line surge _ Telephone

\ protector /line cord

Note:

oFor additionalequipmentprotection,we recommendthe use of a surgeprotector.The following typosare

available;TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE

MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). ".

The warranty does notcover damage due to power line surgesor lightning.

oWhen you operate this product, the power outlet shouldbe near the product and easily accessible.

12 I For fax advantage assistance, call 1-800-435-7329. I

Setup

Date and time, your logo and facsimile

telephone number

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit, fulfilling the requirements of

the Telephone Protection Act of 1991.

Example:

Your logo Your facsimile telephone number Date and time

@ ,

FAX NO :Feb, 26 2000 09:02

Fax Correspondence

Setting the date and time

1Press {_, 7press SETUP

Dis'play: [1.SYSTEM SET O__PP]ITEM[] i

2 Press[_'then[_][__-_TT_-_E} 8 Press{_.

3 Press {_' ,M:}l/D:01/Y:001_ Cursor (_L)(_(_ I__DispIay _ {__i

Enter the correct month/day/year by selecting

2 digits for each. using the dial keypad. _(_(_

Example: Aug. 10. 2000

Press {_{_ {!}{_ {_{_.

Press _.

ITIME: !2:00AM ]

6Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad.

Press [] to select "AM" or "PM".

Example: 3:15PM

1. Press [_ [_.

Note:

• You can enter your number by rotating

[JOG DIAL] in steps 4and 6. In this case,

press (_ to move the cursor.

eThe accuracy of the clock is approximately

i-60 secondsa month.

TIME: II3:I5AM 1

2. Press [] until "PM" is displayed.

{TIME: 03:15PM I

To correct a mistake

•Press (_ or (_ to move the cursorto the

incorrectnumber,and makethe correction.

elf you press _while programming, the

displaywill returnto the previous one.

[ For fax advantage assistance, call 1-800-435-7329. ]13

setup

Setting your logo

The logo can be your company, division or name.

Press {_).

Display: I 1.SYSTEM SET UP I

Press [_, then [] [_.

I YOUR LOGO

Press {_}_.

lLOGO= J

Enter your logo, up to 30 characters, using

the dial keypad. See next page for details.

Example: Bill

1. Press [] twice.

ILOGO=_ I

Cursor

2. Press [] six times.

ILOGO=Bi ]

3- Press [] six times.

I LOGO=Bil

4. Press (_ to move the cursor to the next

space and press [] six times.

Press (_.

ILOGO=Bil! I

ISETUP ITEM [ ] I

Press(_.

Display

®®®

(Hyphen)

JOG DIAL

_(Delete)

(Insert)

Note:

eYou can enter your logo by rotating

(JOG DIAL_ (see next page).

To correct a mistake

ePress [_ or (_ to move the cursorto the

incorrectcharacter,and make the correction.

To delete a character

eMove the cursorto the character youwant to

delete and press _.

To insert a character

1. Press _or (_ to move the cursorto the

positionto the right of whereyou want to insert

the character.

2. Press _(Insert) to insert a space and

enter the character.

14 IFor fax advantage assistance, call 1-800-435-7329. ]

To select characters with the dial keypad

Pressingthe dial keys will select a characteras shownbelow.

Keys Characters

(_) 1 [ ] { }+/: ; ? I

AB C a b c 2

DEF d e f 3

GH I g h i4

JKLjk I 5

M N O m n o 6

P Q R S p qr s 7

T U V t u v 8

W X YZwxy Z 9

@0(_,) < > ! # $ %&¥ * @ ^ -_

Hyphen button (To insert a hyphen.)

Insert button (To insert one characteror one space.)

Delete button (To delete a character.)

_1_ • key (To move the cursorto the right.)

To enter another character using the same number key, move the cursor to the next space.

_[_] • key (To move the cursorto the left.)

To select characters using the JOG DIAL

Insteadof pressingthe dial keys,youcan selectcharactersusingthe JOG DIAL,

1. Rotate ClOG DIAL) untilthe desired characteris

displayed.

2. Press _to move the cursorto the next space.

eThe characterdisplayedin step 1is inserted.

3. Return to step 1to enter the nextcharacter.

Display order of characters

Capital

alphabet%

Lowercase Number

alphabet

:Rotating to

the right

--->, : Rotatingto

the left

Io== -I t=l

[For fax advantage assistance, call 1-800-435-7329. I 15

setup

Setting your facsimile telephone number

Press (_.

Display: [i.SY_____STEMSEpT UP 1

2Press @,then No.I

3Press m.I I

Enter your facsimile telephone number, up to

20 digits, using the dial keypad.

Example: I NO.=1234567 ]

Press _.

ISETUP ITEM [ ] ]

Press [_).

Display _(_/{_

®®® 11_3:_Z_l"_ I_'1

®®® 1o_::7._-I I_1

®®® =

(Delete)

Note:

• Youcan enter yourfacsimiletelephonenumber by

rotating _. If using [JOG DIAL), press

(_ to move the cursor.

eThe [] buttonreplacesthe digitwitha %" and the

[] buttonreplacesit with a space.

Example (usingthe dial keypad): +234 5678

Press_l_3[]{_l_3Z]l_139.

eTo entera hyphenina telephone number,press

(Hyphen).

To correct a mistake

ePress _or [_ to movethe cursorto the

incorrectnumber,and make the correction.

TO delete a number

eMove the cursorto the numberyouwant to

delete and press _.

16 I For fax advantage assistance, call 1-800-435-7329. I

Volumes

Adjusting volumes

Ringer volume

4levels (high/middle/low/off) are available.

While the unit is idle, press (_ or _.

==To turn the ringer off:

1. Press _repeatedly until the following

message is displayed.

Display:I RINGER OFF= OK?

I YES :SET/NO: STOP

2. Press _.

• To turn the ringer back on, press {_.

==While the ringer volume is set to off:

The display will show the following message.

•- [ RINGER OFF

[

Display _ /{_]

®®® I_== ==_1o I_1 I

I ®®® I.._.__._.=.1IZl I

When a call is received, the unit will not ring and

will display the following.

[ INCOMING CALL ]

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press (_ or [_.

Speaker volume

8levels (high to low) are available.

While using the speakerphone, press (_ or _.

Fax voice guidance volume

9levels (high to off) are available.

While listening to the fax voice guidance,

press {_ or (_.

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press (_ or {_.

[For fax advantage assistance, call 1-800-435-7329. I17

Making and Answering Calls

Voice calls -making

Press (DIGITAL SP-PHONE) or liftthe

handset. {_

Display JTEL= r

Dial the telephone number.

Example: (TEL=2345678 {

• If you misdial, hang up and dial again.

When the other party answers, talk into the

microphone or handset.

When finished talking, press _Display

(DIGITAL SP-PHONEI or replace the 'Microphone

handset. DIGITAL SP-PHONEJ

_REDIAL/PAUSE)

Note:

eThe dialing n/odeis set to "TONE"as adefault setting.

If youcannotdial, change to "PULSE" with feature #13

(p. 63).

Voice calls - answering

When the unit rings, press

[DIGITAL SP-PHONE,] or lift the handset.

When finished talking, press

[DIGITAL SP-PHONE_ or replace the

handset.

Dis

To redial the last number

1. Press _DIGITAL SP-PHONE_ or lift the handset,

2. Press _REDIAL/PAUSE).

To mute your voice to the other party

1. Press _duringa telephoneconversation.

Display: [<MUTE> ]

oThe otherpartycannot hear you, but you can

hear them.

2. To resumethe conversation,press

again.

18 IFor fax advantage assistance, call 1-800-435-7329. ]

Speakerphone operation

• Use thespeakerphone in a quiet room.

•Adjustthespeakerphone volumeusing{_

• Toswitchto the handset,liftthe handset.

Toswitchback to the speakerphone,press

IDIGITAL SP-PHONE].

Making and Answering Calls

TONE, FLASH and PAUSE buttons

TONE button

The _ ( * ) button is used for rotary pulse

dial services and allows you to temporarily change

from pulse to tone mode during adialing

operation.

When you hang up, the unit will automatically

return to the pulse mode.

FLASH button

The _button functions like the

hookswitch on a regular telephone. If you misdial a

telephone number, press the _button

firmly.

The _button also allows you to use

special features of ahost exchange (if connected)

or local telephone company services such as call

waiting. For further details, contact your host

exchange supplier or local telephone company.

0 _N-N_

®®®i,oo%0

®@@

R A PAUSE.)

Note:

eTONE and PAUSEcan be storedintoa

telephone numberin the JOG DIAL

directory.

Entering pauses

When the [REDIAL/PAUSEJ button is pressed

during dialing, apause will be inserted.

Example 1:

If your unit is connected to ahost exchange, insert

a pause to get an outside line.

_Telephone number 1

Line access code

Example 2:

If a transmission error occurs during an overseas

fax transmission, add two pauses at the end of the

telephone number.

InternationalL_"_'_ Telephone

accesscode I I c°de I [ number j _

JOG DIAL

Storing names and telephone numbers

in the JOG DIAL directory

For rapid access to frequently dialed numbers, the unit provides aJOG DIAL directory

(50 stations).

For your convenience, the following 2 stations have been pre-programmed.

HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function

(p. 8), call using this station (p. 23).

IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with

IQ-FAX, call using this station (p. 23).

If you do not need the above stations, you can erase them (1_.22).

Press {DIRECTORY PROGRAMJ.

Display: [ USE JOG-DIAL OR

I PRESS DIR.PROG.

Rotate (rJ_OGDIAL) until the following is

displayed. INAME= J

Enter the name, up to 10 characters, by

following the instructions on the next page.

Example: IN_=Al±ce I

Press (_. IN°.= I

Enter the telephone number, up to 30 digits,

using the dial keypad.

Example: I NO.=5552233 I

•If youwant to enter a hyphen,press {-#-LAS-H},

Press (_. [ _GZSTEREP I

[Nm_E= ]

• To program other items, repeat steps 3 to 6.

Press {DIRECTORY PROGRAM) to exit the

program.

]] oo lr == o(Insert)Display [_i_

®®®-1_=-=-_---_-1_io

®®® =,

®®®_

(Hyphen) _

(.DIRECTORY PROGRAM) (Delete)

Helpful hint:

eYou can confirmthe storeditems on the

display(p, 23) or on the telephone numberlist

(p. 81).

Note:

eWhen the following messageis displayedin

step 6, you can only store5 more items.

[ SPACE= 5 DI_S.Display:

elf there is no space tostore new stations,the

following message is displayedin step 1.

JOG-DIAL FULL

Erase unnecessarystations (p. 22),

eA hyphenor a space entered ina telephone

numbercounts as twodigits,

To correct a mistake

ePress {_ or (_ to movethe cursorto the

incorrectcharacter/number,and make the

correction.

To delete acharacter/number

eMove the cursorto the character/numberyou

wantto delete and press _.

JOG DIAL

To select characters with the dial keypad

Pressingthe dial keys will select a characteras shownbelow.

Keys

1[ ] { } +

ABCabc 2

DEFdef3

G H I g h i 4

J K L j k I 5

M N O m n o 6

P Q R S p q r

T U V t u v 8

W X Y Z w x y

o(. ) < > !

Characters

/; ? I

s 7

z 9

# $ % &¥ * @^

Hyphen button (To insertahyphen.)

Insert button (Toinsert one characteror one space.)

Delete button(Todelete a character.)

uaf_-"3 • key (To movethe cursorto the right.)

To enteranother characterusingthe same numberkey, move the cursorto the next space.

I_[_] <1key (To move the cursortothe left.)

To select characters using the JOG DIAL

Instead ofpressingthe dial keys,youcan selectcharactersusingtheJOG DIAL.

1. Rotate _ _ untilthe desired characteris

displayed.

2. Press _ to move the cursor to the next space.

eThe characterdisplayed in step 1 is inserted,

3. Return to step 1to enter the next character.

Display order of characters

Capital

Lower case Number

alphabet .oo,t,

_"_Symbol S

: Rotatingto

the right

--->, : Rotating to

the left

Q®® :

®®®; ,==_ll _I;

o0o

®®®

JOG DIAL

Editing/erasing a stored name and number

1Rotate IJOG DIAL) until the desired name

is displayed.

Example: I Mary

Press _DIRECTORY PROGRAMI.

I EDIT=_ DELETE=#

--Editing

]

Press [] to select "EDIT".

[NAME--Mary ]

• If yOUdo not need to edit the name, skip to

step 5.

Edit the name by following the instructions

on page 21.

Press (_.

Example: {N0.=0123456

•If you do not need to edit the telephone

number, skip to step 7.

Edit the telephone number. For further

details, see page 20.

Press {_.

IREGISTERED

®®®

m c::J_

{DIRECTORY

Display

PROGRAM )

-,"Erasing

3Press [] to select "DELETE".

I DELETE OK? I

[YESSET,.OSTOPI

•To cancelerasing,press _.

Press (_.

[ DELETED ]

•The stored name and number are deleted.

Note:

•You can use the followingmethodto

erase.

1. Rotate [JOG DIAL_ untilthe desired

name is displayed.

2. Press (_.

3. Press (_.

JOG DIAL

Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory

(p. 20).

Rotate CJOG DIAL) until the desired name

is displayed.

Example: [ Lisa

Press [DIGITAL SP-PHONE) or lift the

handset.

• The unit will start dialing automatically.

DIALING

When the other party answers, talk into the

microphone or the handset.

I TEL=<Lisa>

When finishe_t talking, press

_DIGITAL SP-PHONEI or replace the

handset.

Display

Handset

]

{DIGITAL SP-PHONE) Microphone

Helpful hint:

eYou can confirmthe stored items onthe display

(see below)or onthe telephone numberlist

(p. 81).

Note:

elf the desiredname has notbeen stored,press

and dial the numbermanually.

To confirm the stored items on the

display

1. Rotate [JOG DIAL_ untilthe desiredname is

displayed.

Example: I Kim

2. Press (_) or (_.

4567890

•To stopthe operation,press _.

3. Press [DIGITAL SP-PHONE) or lift the

handsel

eThe unit will automatically dial the number.

To search for a name by initial

Example: If youwant to searchfor the name

"Lisa"

Rotate _untilany name is

displayed.

Example: IAlan

Press [] repeatedly untilany name withthe

initial %" is displayed(see the charactertable

on page 21).

ILarry

3. Rotate [JOG DIAL_ to the rightuntil =Lisa"is

displayed.

I Lisa

•To stopthe operation,press _.

4. Press ['DIGITALSP-PHONE) or lift the

handset.

eThe unitwillautomaticallydial the number.

Note:

•When youwant to searchfor symbols(not

lettersor numbers),press [] in step 2. 23

Caller ID

Caller ID service from your phone company ----

This unit is compatible with a Caller ID service offered by your local telephone company.

To use this feature, you must subscribe to a Caller ID service.

Set the following ring count settings to 2 or more rings beforehand.

-- TAD ring count and FAX ring count (feature #06 on page 63)

-- TEL/FAX ring count (feature #78 on page 68)

How Caller ID is displayed

The calling party's name or telephone number will

be displayed after the first ring.

You then have the option of whether or not to

answer the call depending on the caller.

Example: [Chris Horner [

The unit will automatically store the caller's

information (name and telephone number) and the

time of the ca_. You can view the caller's information

(see below) and print the caller ID list (p. 25).

Display

®®®

=::_c:, 0

_,'@O

_3ALLER ID SEARCH/

Note:

•If the unit is connectedto a PBX (Private Branch Exchange) system,you may not receive the caller's

information. Consult your PBX supplier.

• If the unit cannot receive caller information, the unit will show the following.

Display: lOUT OF AREA ]

[ PRzVA'I'ECALLER ]

[ LONG DISTANCE ]

The caller dialed from an area which does not provide a Caller

ID service.

The caller requested notto send their information,

The caller made a longdistance call.

Viewing caller information on the display

Once a call is received, the caller's information will be stored in the unit asa new call. After

viewing, it will be stored as an old call.

Press [CALLER ID SEARCHI.

Example (2 new calls are received):

Display:12 NEW CALLS

IUSE JOG-DIAL

Rotate _DIAL) to the right (clockwise).

• The display will show the most recent

caller's name.

3Press _ to stop viewing.

INote:

•If youwant to knowthe caller's telephone

numberandthe date/timeof the call, press

I_) or (_ repeatedly while the display

showsthe name.

Example:

I EN°YR°BERTsI

1-345-678-9012 I

14 I0 :30AM {

Mar. I

To search for caller information

• If yourotate IJOG DIAL_ to the left,the displaywill

showfromthe reviewed calls.

•If the unitcouldnot receivecaller information,the

unitwill show:

INO NAME RCVD I

• After the last newcall has been displayed,the unitwill show:

IEND OF NEW CALL 1

•Afterall calls are displayed, the unitwillshow:

rEN° I

•If no callshave been received, the unit will show:

INO CALLER DATA I

Caller ID

Confirming caller information using the Caller ID list

r_ ,.

The unit will store caller mformat_on of up to 30 calls (Caller ID list).

-- To print the Caller ID list manually, see page 81.

-- This list will be printed out automatically after every 30 new calls.

This feature is set to "ON" as a default with feature #26 (p. 65). If you select "OFF", the unit

will not print the list automatically but will store the records of received calls.

Sample of a Caller ID list

Mar, 14 2000 11:37AM

[ NEH]

NO. NAME TELEPHONE NUMBER TIME OF CALL ANSWER

01 WENDY ROBERTS 345-678-9012 Mar, 14 10:30AM FAX

02 ALLAN STONE 456-789-0123 Mar, 13 08:35AM TAD

[ OLD !

NO. NAME

01 MIKE TIMAR

NEW:Showsacallyou have not yet viewed.

OLD: Showsa callyou have already viewed.

TELEPHONE NUMBER TIME OF CALL

987-654-3210 Mar. ii 09:35AM

ANSWER

_EL

u__J

FAX: Facsimilereception

TAD: Telephoneanswering

deviceresponded.

TEL: Telephonecallreceived.

(blank): Notanswered.

Note:

•When the totalnumberof calls reaches30 and a new call is received,the oldest data willautomatically

be erased.

•The caller informationis receivedfrom yourtelephone companyand may vary from the JOG DIAL

directoryof your unit.

Caller ID

Calling back using caller information

You can easily call back a caller using the stored caller information.

Important:

• This feature is not available in the following cases.

-- The telephone number includes data other than numbers (ie., -x,or #).

-- The caller's information does not include atelephone number.

Press {CALLER ID SEARCHJ.

Example:12 NEW CALLS

Display: I USE JOG-DIAL

Rotate (JOG DIAL_ until the desired name

(or telephone number) is displayed.

Example: I ALLAN STONE

•To coqqfirm the telephone number, press

(_ or _ repeatedly.

Example: I 1-456-789-0123

• To edit the number, see below.

Press (DIGITAL SP-PHONE) or lift the

handset.

•The unit will startdialing automatically.

•To send a fax - insert the document FACE

DOWN and press (FAX STARTS.

See pages 30 and 31 for details,

J . Handset /_ A

DIGITAL SP-PHONE)

To edit the telephone number

Press [] repeatedly instep 2.

Each time you press [], the telephonenumberwill be changedas follows.

1. [] -_-}Local telephone numberI(=1"added)

2. ILocaltelephone numberI(area code omitted)

3, _-ILocaltelephone numberI

4. [] -ILocal telephonenumberI ('1" added and area code omitted)

Caller ID

Storing caller information in the JOG DIAL

directory

You can store caller information (name and telephone number) in the JOG DIAL directory.

Important:

• This feature is not available in the following cases.

-- The telephone number includes data other than numbers (ie., -)(-or #).

-- The caller's information does not include a telephone number.

Press [CALLER ID SEARCH)•

Example: [2 NEW CALLS }

Display: [ _s E--7o G---'_-AIAL ]

Rotate _ until the name you want

tO store is displayed.

Exa p,e:[ ENOYROB RT }

Press {DIRECTORY PROGRAM1,

elf the directory is full, a name and number

cannot be stored. Erase unnecessary

stations in the JOG DIAL directory (p. 22).

Press {_.

Example: I NO.=3456789012 ]

Press (_.

Display

IDSEARC_ HI

®®® i_/I o

®®® I__ o r_'l

®®® I..,-.--_.___.1I=1

(DIRECTORY PROGRAM_

Note:

•You can confirm the stored items on the

display (p. 23) or on the telephone number

list (p. 81).

• Youcan onlystore a name upto 10

characterslong.

•To edit itemsstoredin the JOG DIAL

directory,see page 22.

Caller ID

Erasing caller information

Erasing specific caller information

1Press [CALLER ID SEARCH].

Example: I2NEW CALLS 1

Display: I USE JOG-DIAL I

Rotate _DIAL_ until the desired name

is displayed.

Example: I WENDY ROBERTS I

Press _.

• The caller's information will be erased.

IDELETED 1

Example: IALL._ STONE I

•TO erase other items, repeat steps 2 and 3.

Press _ to exit the program.

Erasing all stored caller information

ID SEARCH)

JOG DIAL

1Display:

2Press (_.

Press {]_.

Press _ three times.

3.CALLER SET UP ]

ICALL LIST ERASE 1

IALL ERASE OK? I

• To cancel erasing, press _S?-OP_, then

@_)

4Press {_.

ERASE COMPLETED I

Press _ to exit the program.

Display

®®®_o

®®®: ll= = _ll €

®®® I,.,,_,--,_.Td

Voice Contact

Talking to the other party after fax transmission

or reception

You can talk to the other party after a fax message is completed. This will save the added

expense and time of making another call.

This feature only works when the other party's fax machine is equipped with a voice

contact feature.

Initiating voice contact

1Press [DIGITAL SP-PHONE) while

transmitting or receiving documents.

1 VOICE STANDBY

Display:

•Your unit will call the other party with a

distinctive ring.

• When the o_her party answers, your unit

will emit a distinctive ring.

Press _DIGITAL SP-PHONEI or lift the

handset to start talking.

Note:

•If you initiatevoicecontactduring transmission,the

unit will callyou witha distinctiveringafter all of the

documentshave been transmitted.

•If you initiatevoice contactduringreception,the unit

willcall youwitha distinctiveringafterthe current

page of the documentis received.

(DIGITAL SP-PHONE)

Receiving a request for voice contact

1If the other party initiates voice contact, your

unit will sound a distinctive ring and the

following will be displayed.

Display: [PLEASE PICK UP i

Press (DIGITAL SP-PHONE_ or lift the

handset within 10 seconds of the distinctive

ring to start talking.

Note:

•If youdo notanswerwithin10 secondsof the

distinctivenng;

-- In the TAD/FAX mode,your unitwill play a greeting

messageand recordan incomingvoicemessage.

-- In the FAX ONLY,TEL or TEl/FAX mode, the line

willbe disconnected. 29

Sending Faxes

Sendinga fax manually/usingthe JOG DIALdirectory

Adjust the width of the document guides to

the size of the document.

Insert the document (up to 10 pages) FACE

DOWN until asingle beep is heard and the

unit grabs the document.

Display: ISTANDARD

If necessary, press [RESOLUTION.}

repeatedly to select the desired setting

(see below).

- Manually

Press (DIGITAL SP-PHONE_ or lift the

handset.

ITEL=

Dial the fax number.

Example: I TEL=5678901

When a fax tone is heard:

Press { FAX START I, and replace the

handset if using it.

When the other party answers your call:

Ask them to press their start button. When a

fax tone is heard, press (FAX START and

replace the handset if using it.

I CONNECTING .... I

--,.-Usingthe JOG DIAL directory

Rotate IJOG _ until the desired name

is displayed.

Example: [Alice 1

•TO confirm the number, press (_ or {_.

• For further details about using the JOG

DIAL, see page 23.

Press (FAX START ).

IFAx=<Alice> 1

[ CONNECTING ..... ]

Document

Handset

Display

FAX START

E)IGITAL SP-PHONE1

I(REDIAUPAUSEJ

DUICK SCAN }

ITo select the resolution

Select the desiredresolutionaccording to

the type of document.

STANDARD: For printedortypewritten

originalswithnormal-sizedcharacters.

FINE: For originalswithsmallprinting.

SUPER FINE: Fororiginalswithminute

printing.

HALF TONE: For originalscontaining

photographs,shaded drawings,etc.

cUeing the =FINE",=SUPERFINE"or

"HALF TONE" settingwillincreasethe

transmissiontir_e.

elf the resolutionsettingis changed

duringfeeding, it will be effectivefrom

the nextsheet.

eThe "SUPER FINE"resolutiononly

workswith othercompatiblefax

machines.

From memory

Youcan press (QUICK SCAN } insteadof

{FAX START } to scan the documentinto

memorybefore sending.

Afterstoring,the unitwill transmitthe

document.

eThe memorycapacityis approx. 25

pagesbased on the ITUoTNo. 1 Test

Chart in standardresolution(p. 85).

• If the documentexceedsthe memory

capacity,sendingwill be cancelled.

Totransmitmorethan 10pagesat atime

Insertthefirst10pagesofthedocument,Addthe

extrapages(upto 10)beforethelastpageisfed

intotheunit,

Sending Faxes

Convenient way to send a fax

You can dial the fax numberfirstbefore inserting

the document,Thisis convenientifthe other

party'snumberis indicatedonthe document.

To stop transmission

Press _.

To redial the last number

Press (REDIAL/PAUSE1.

1. Enter the fax number.

•The handset must be on the cradle.

2. Insert the document.

3. Press IFAX STARTS.

If your unit does not send a fax using the

JOG DIAL directory

elf the line is busy, the unitwill automatically

redialthe numberup to 2 times.

• During redial,the following will be displayed.

]WAITING REDIAL

Display:

•To cancel redialing,press _.

Fax auto redial for the JOG DIAL directory

If the line is busyor there is no answerwhen

usingthe JOG DIAL_lirectory,the unitwill

automatically redialthe numberupto 2 times.

•This feature is alsoavailable for delayed

transmission(feature#25 on page 64).

•Dudng redial,the following will be displayed.

Display: I WAITING REDIAL I

•Tocancel redialing,press _.

• Confirm the st6reditems onthe display (p. 23)

or on the telephonenumberlist(p. 81).

• Check that the numberdialed is answered by

the other party's machine.

1. Rotate _ until the desired name is

displayed.

2. Press [.DIGITALSP-PHONEI.

•The connectingtone willbe heardduringdialing

to tell youthe statusof the otherparty'smachine

(feature#76 on page 68).

Documents you can send

Minimum size Maximum size Effective scanning area Document weight

(5")

II 216mm -I

(8+_")

I I Single sheet:E =--" Scanned 45 _m 2to 90 g/m2

E_ I_ area _(12 lb.to 24 lb.)

OO3

_ Multiple sheets:

4mm! I_ _1 [ 60 g/m2to 75 g/m2

_- 08 mm (83/16" (16 lb. to 20 lb.)

'- Paper width-'

216 mm (81./2")

Note:

•Removeclips,staplesor other similarfastening objects.

• Checkthat ink, paste or correctionfluidhas dried.

• Do notsend the following types of documents.Use copiesfor fax transmission.

-- Chemicallytreatedpaper suchas carbon or carbonlessduplicatingpaper

-- Electrostaticallychargedpaper

-- Heavilyouded,creased or torn paper

-- Paperwith a seated surface

-- Paperwith a faint image

-- Paperwith printingon the oppositesidethat can be seen throughthe front (e.g. newspaper)

Sending Faxes

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of fax transmission results. To use this feature,

activate feature #04 (p. 63).

Sample of a sending report

Jan. 20 2000 09:IgAM

YOUR LOGO

YOUR FAX NO. :

NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT _CODE

01 2345678 Jan, 20 09:1SAM 00'51 SND 00 CO_4UNICATION ERROR 43

Communication Error code

SND: Sent directly.

IQ-FAX: Sent to the fax message (p. 69)

server of the

*. NetMoves network (p. 33).

Note:

elf your fax is not transmittedto the otherparty'sfax machinewhen usingthe NetMoves network(p, 33),

the NetMoves networkwill senda Non-DeliveryNoticeto your unit,

Journal report

The unit stores the 30 most recent fax communication results. When a new communication

occurs, the oldest communication result will be erased.

---To print manually, see page 81.

--To pdnt automatically after every 30 new fax communications, select "ON" with feature #22 (p. 64).

If you select "OFF", the unit will not printthe journal automatically but store the records of fax

communications,

Sample of a journal repod

Jan. 25 204)0II:22AM

YOUR LOGO

YOUR FAX NO. :

NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT _CODE

01 3332222 Jan, 21 07:14AM 00'45 SND 01 OK

02 9998765 Jan. 21 08:17AM 00'58 IQ-FAX 02 OK

03 John Jan. 21 09:18AM 00'48 RCV 01 OK

-ZSJ_02'45 SND 03 CO_UNICATION ERROR 43

i I

SND: Sent directly. Communication E_or code

IQ-FAX: Sent to the fax message (p. 69)

server of the

RCV: NetMoves network (p, 33).

Received directly.

Note:

elf your fax is nottransmittedto the other party'sfax machine when usingthe NetMoves network(p. 33),

the NetMoves networkwill send a Non-DeliveryNoticeto your unit.

IQ..FAX

Sending Faxes

This feature can only be used after applying to NetMoves.

IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button.

Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your

fax to any fax machine in the world, It routes your fax via the best and most time-efficient route and

will automatically resend your fax for you ifthe receiving fax machine is unavailable.

This "fax-only" network has the added advantage of cost efficiency due to the Internet being

integrated into the network. Every fax is secure since the NetMoves network utilizes the highest

encryption legally allowed, ensuring that your document stays secure. You get the benefits of

carefree faxing with savings associated with the use of the Internet.'lt is simple, quick, and secure.

For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in

the JOG DIAL directory (p. 20).

How your fax is sent to the other party's fax machine

Your unit will send a

fax to the fax server.

The fax server will

receive the fax from

your unit, then send

f_...it to the other party's

achine.

If any transmission

errors occur between

your unit and the fax

server, your unit will

automatically redial the

k.fax server up to 2 times.

The other party's fax

machine will receive the

fax from the fax server.

If any transmission errors occur between the fax

server and the other party's fax machine, the fax

server will automatically redial the other party's

fax machine up to 3 times. If your Pax is still not

transmitted after 3 attempts, the fax server will

fax a Non-Delivery Notice to you. In this case,

there is no charge. Set your unit to receive a fax.

How to apply for the NetMoves Internet service for your

unit

1. Fill out the attached application form and fax it to 1-800-909-6649.

•The NetMoves company will send you a welcome fax after they have activated your

account.

• There is no application or monthly fee. You pay only for the faxes you send.

2. To activate the IQ-FAX function from your fax machine, set feature #75 to "ON" (p. 67).

...

Sending Faxes

Sending a fax using the Internet

Adjust the width of the document guides to

the size of the document.

Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the

unit grabs the document.

Display: [ STANDARD ]

If necessary, press [RESOLUTION.]

repeatedly to select the desired setting

(p. 30).

Press _.

I IQFAX TO WHERE?

Enter the fax number using the dial keypad

or [JOG DIAL).

•When_ou use the [-_ DIA---_),display

the desired item and press _.

Example: I FAX=223344

Press (FAX START].

ITRYING IQ-FAX I

Ic°NNEcT_NG..... I

[SENDING P 1 1

[SENTTOS RV R]

Note:

elf the number you dialed is outof the NetMoves

networkservicearea, the unitwill showthe following

messages and sendthe fax directlyover the telephone

line.

Display:IOUT OF NETWORK I

I SENDING NORMAL I

If these messages are displayed when sending afax

long-distanceor internationally using IQ-FAX, contact

NetMoves at 1-888-332-9728,

Document

JOG DIAL Display

RESOLUTION

[FAX START)

If you cannot send a fax

,,Contact NetMoves at 1-888-332-9728.

The NetMoves customer service center

may send you a program update. While

receiving this update, the following

message will be displayed for about 3

minutes.

Display: ILOADING IQ-DATA 1

eDuring this time, you will not be able to

operate the unit or an extension

telephone, if it is connected.

elf a loading error occurs, the unit will

display the following message.

ILOADING ERROR I

In this case, contact NetMoves at

1-888-332-9728.

Sending Faxes

Sending a fax with the voice guide

You can send documents by following the voice guide. Alter transmission, the voice guide will

turn off automatically.

Press _ two times.

Display: I 1,SEND GUIDE

Press (_.

Voice guide:

To transmit, insert the document

face down until you hear the beep. I

Insert the document FACE DOWN.

• If necessary, press {.RESOLUTION }

repeatedly to select the desired setting

(p. 30). _"

Press the speaker phone button,

then dial the phone number.

When the fax tone is heard, press

the start button.

Press [DIGITAL SP-PHONEJ.

•You can also use the handset.

Display

DIGITAL SP-PHONE] I

RESOLUTION

(.FAX START J

Dial the fax number.

When a fax tone is heard, press

[FAX START ).

Start transmission.

Sending Faxes

One time broadcast transmission

This feature is useful for sending the same document to selected parties whose fax numbers are

stored in the JOG DIAL directory. If you only wish to send a document once, select the parties

for each transmission.

Before programming, make sure that the desired stations have been stored in the JOG

DIAL directory (p. 20).

Insert the document FACE DOWN.

•If necessary, press IRESOLUTION)

repeatedly to select the desired setting

(p. 30).

Rotate CJOG DIAL 1 until the following is

displayed.

Display: I <ONE

Press _).

I DIR=

Rotate CJOG DIAL) until the desired name

is displayed.

Example: I Bill [0001 }

TIME BROAD> 1

[o0o] I

I DIR=Bill [001] I

Display

JOG DIAL RESOLUTION

Press (_}_). [FAX START)

•To program other stations, repeat steps 4

and 5 (up to 20 stations).

Press CFAX START) after programming all

of the desired stations.

•The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

• After transmission, the stored document will

be erased automatically, and the unit will

automatically print abroadcast sending

report (p. 39).

Note:

elf you selectthe "FINE", =SUPERFINE" or

"HALF TONE" resolution,the numberof

pages that the unit can transmitwill decrease.

elf one of the stationsis busyor does not

answer,the stationwill be skipped.All

skippedstationswill be redialed upto 2 times

after all of the other stationshave been

called.

To cancel the broadcast setting

1. Press _while the unitdisplaysthe following

message.

Display: IBROADCASTING

eThe displaywill showthe following.

I SEND CANCELED?

I YES:SET/NO:STOP

2. Press (_.

Sending Faxes

Broadcast transmission to pre-programmed

parties

This feature is useful for sending the same document often to selected parties whose fax

numbers are stored in the JOG DIAL directory, First program the parties (see below) then see

page 39 for transmission.

Before programming, make sure that the desired stations have been stored in the JOG

DIAL directory (p. 20).

Programming the stations in the broadcast memory

Press (DIRECTORY PROGRAM}.

Display: I USE JOG-DIAL OR

€

I PRESS DIR.PROG.

Press _DIRL_CTORY PROGRAM) again.

I BROADCAST I

€

PRESS SET I

Press (_.

IDIR= [000] I

Rotate _OG DIALI until the desired name

is displayed.

Example: IJohn [000] I

Press (_.

Example:[DIR=John [0011 J

• TO program otherstations,repeatsteps4

and 5 (up to 20 stations).

Press _ after programming all of the

desired stations.

REGISTERED ]

[OREJOG-DIALOR]

IPRESsDIR.PROG.I

Press _ to exit the program.

I ®®®

®®®

Note:

olf you enterthe wrongstation,press

after step 5 to erase the station.

eConfirmthe stored numbersby printinga

broadcastprogramminglist(p. 81).

Sending Faxes

Adding/erasing a station in the broadcast memory

Rotate IJOG DIALI until the following is

displayed.

Display: I<BROADCAST> I

Press IDIRECTORY PROGRAM).

IADD='k DELETE=# I

--Adding

Press [] to select "ADD".

Rotate _OG DIAL) until the desired name

is displayed.

Example: I Mike I

Pres_ (_. I _EO_STE_EDI

Example:INikki I

• To add other stations, repeat steps 4 and 5

(up to 20 stations).

Press (DIRECTORY PROGRAM] to exit the

program.

-,-Erasing

Press [] to select "DELETE".

4Rotate CJOG DIAL) until the desired name

is displayed.

Example: I Dick

•To cancel erasing, press _.

]

I°ELETE°K_ I

I YEs:SETjN°:ST°_I

Press (_.

Press (_}.

IDELETED I

Example: [Bob l

•To deleteotherstations,repeatsteps4 to6,

Press [DIRECTORY PROGRAMI to exit the

program.

®®®

Dis lay

PROGRAM1

Sending Faxes

Sending to pre-programmedparties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast

memory.

The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard

resolution (p. 85).

Insert the document FACE DOWN.

• If necessary, press (_RESOLUTION_

repeatedlyto select the desired setting (p. 30).

Rotate _OG _ until the following is

displayed.

Display: [<BROADCAST>

Press {FAX START ).

• The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

•After transmission, the stored document will

be erased automatically, and the unit will

automatically print a broadcast sending

report (see below).

RESOLUTION

Note:

elf you select the "FINE", "SUPER FINE"or "HALF

TONE" resolution,the numberof pagesthat the unit

can transmitwill decrease.

elf one of the stationsis busyor does not answer,the

stationwillbe skipped.All skippedstationswill be

redialedupto 2 times after all of the other stations

have been called.

To cancel the broadcast setting

1. Press _whilethe unit displays the

following message.

Display: I BROADCASTING

eThe displaywill show the following.

2. Press 8-

SEND CANCELED?

I YES: SET 'NO:STOP

]

Sample of a broadcast sending report

NO. OTHER FACSIMILE START TIME

Jan. i0 2000 09:36AM

YOUR LOGO

YOUR FAX NO. :

USAGE TIME PAGES (IQ-FAX) RESULT

01 Mike

02 Peter

03 Sam

04 Kim

Jan. I0 09:31AM 01'i0 02

Jan. i0 09:33AM 01'08 02 _

Jan. i0 09:34AM 01'09 02 ,[

Jan. i0 09:35AM 01'I0 02

TOTAL _1008

Total number of pages sent to

the fax server of the NetMoves

network (p. 33).

The "," mark shows the fax has been sent

to the fax server of the NetMoves network

(p. 33).

Receiving Faxes

Setting the unit to receive faxes

How you

want the.unil

to receive

calls

,,. J

You have to

set this.

is how

the unit will

Use.as answering

device and/or fax

You want to receive

all voice and fax

calls automatically.

TAD/FAX mode (p. 50)

Use only as fax

You have a separate

telephone line just

for faxes,

mode (p. 43)

Turn AUTO ANSWER on by pressing _AUTO ANSWERI.

receiving calls:

The unit will begin fax

receiving.

FfWhen receiving voice calls:

The unit will activate the

answering device and record

voice messages,

When receiving fax calls:

The unit will activate the fax

function to receive documents.

Receiving Faxes

Voice mail service

(Distinctive Ring)

2-number example

To the

same lin_

Facsimile No. Telephone No.

(555-1333) (555-1111 )

You need to subscribe

to Distinctive Ring

Service. ,.

the Distinctive

Ring pattern (feature

#31 on page 65)

Select the same ring pattern

assigned to the facsimile

number.

A:Standard ring (one long ring)

B:Double ring (two short rings)

C:Triple ring (short-long-short

rings)

D:Other triple ring (short-short-

long rings)

machine

detects a call matching the

selected Distinctive Ring

pattern: The fax machine will

activate the fax function.

When the fax machine

detects other ring patterns:

The fax machine will operate

based on the AUTO

ANSWER setting.

Mostly voice calls

You plan to answer

the calls yourself.

TEL mode (p. 42)

Turn AUTO ANSWER off by

pressing _AUTO ANSWER_.

calls:

You have to answer all calls

manually.

To receive afax document,

press { FAX START ] for

each fax call.

Other

options

With PC

If you have a

computer

attached to the

same telephone

line, see page 46.

TEL/FAX mode

If you are near

the unit and want

to use it to

receive voice

calls yourself and

fax calls

automatically, see

pages 44 and 45.

Remote

fax activation

You can also

receive atax

from an extension

pl]one. If you

answer a call with

an extension

phone and hear

the fax calling

tone, press [] [_

(pre-selected fax

activation code)

to receive a fax

(p. 46).

Receiving Faxes

TEL mode

(answering all calls manually)

Activating the TEL mode

If the arrow (V) is shown on the right of the

display, turn it off by pressing [.AUTO ANSWER).

Display: I TEL MODE

Receiving a fax manually

When the unit rings, press

(DIGITAL SP-PHONE) or lift the handset to

answer the call.

2When: *"

-- document reception is required,

-- a fax calling tone (slow beep) is heard, or

-- no sound is heard,

press _FAX STARTI.

I CONNECTING ..... I

Replace the handset, if using it.

• The unit will start fax reception.

IDisplay

Handset _I_ l/

(DIGITAL SP-PHONE] (FAX START)

Note:

elf you do not answer the call within 15 rings, the unit

will temporarily activate the answering device•

•,Up to 30 sheets of printed paper can be held. Remove

the printed paper before it exceeds 30 sheets.

To stop receiving

Press _.

Friendly reception feature

When you answera calland hear a fax calling

tone (slowbsep), the unitwill automaticallystart

fax reception.

elf thisfeature is notrequired,set feature #46 to

"OFF" (p. 66).

Fax reception in memory

When a printing problem is detected,the unit will

temporarilystorethe received documentinto

memory.

Whilethe documentis in memory;

-- the displaywill showan errormessage and the

followingmessage alternately.

Display: { FAX IN MEMORY ]

-- SlOWbeepswill SOUnd(memoryreceptionalert).

See feature#44 on page 66.

eFollow the instructionson pages 70 and 71 to

solvethe problem.

-,For memory capacity,see page 85.

FAX ONLY mode

(all calls are received as faxes)

Receiving Faxes

Activating the FAX ONLY mode

Set feature #77 to "FAX ONLY" (p. 68).

If the arrow (_') is not shown on the right of

the display, turn it on by pressing

(AUTO ANSWER).

• The display will show the number of rings

before the unit answers a call in the FAX

ONLY mode.

Display: [PICKUP & RCV FAX]

.. [APTER3RINGS_ ]

If necessary, rotate _JOG DIAL) until the

desired ring count is displayed, and press

Oisplay:[ • ]

DIAL

[AUTO ANSWER

• When receiving calls, the unit will

automatically answer all calls and only

receive fax documents.

Note:

elf the arrow (V) is already shownonthe rightof the displayand youwishto change the ring count,turn

the arrow off once thenon again by pressing _ALFroANSWER] and follow the instructionsin step 3.

eThis mode shouldnot be usedwitha telephonelinewhichis usedfor both voiceand fax calls. Fax

communication will be attemptedeven if someoneis tryingto call you.

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is usedfor voicecallsand a separate telephoneline for faxes.

1- Voice calls

Onlya fax machineis connected.

_', Line 2 - Fax calls

Receiving Faxes

TEL/FAX mode

(receiving voice calls with rings and fax calls

without rings when you are near the unit)

Use this mode when you are always near the fax machine, and want to receive taxes without

ringing, When a call is received, the fax machine will work as follows. To set the TEL/FAX mode,

see below.

A call is received.

The fax machine will not ring.

TEL/FAX delayed ring count

• The call is connected.

'_Fax calling

tone*

The fax machine will automatically"

receive documents without

ringing.

Voice call

*Afax calling tone is automaticallygeneratedby

the sendingfax machine. Some fax machines

do not havethis capability.

** You can recordyour own greetingmessage

(p. 52).

This message will be played to the

calling party.

_Hello! To send a fax, start 1

transmission.

To speak with someone,

please wait.

The fax machine will ring up to 3 times.

Silent fax recognition ring count

•The calling party

will hear a different

ring back tone.

Answer the call.

•If the call is not answered, this messag_

will be played.**

_No one is available to take 1

your call right now.

Please try again later.

Thank you.

• Then the fax machine will activate the

fax function for the other party's fax

machine that does not send a fax

calling tone.

Note:

• The fax machine will display the following when

acall is received.

[ INCOMING CALL

Display:

liThe ringershouldbe on (p. 17).

To set the TEL/FAX mode

1. Set feature #77 to "TEL!FAX" (p. 68).

2. If the arrow (v) is not shown on the right of the

display, turn it on by pressing _AU'rO ANSWER_.

Display: I vl

Receiving Faxes

When an extension telephone is connected

A call is received.

The fax machine will not ring but

the extension telephone will ring

twice.

TEL/FAX delayed ring count

Ring

• The call is connected.

Fax calling

tone*

_The fax machine will automatically

receive documents without

ringing.

Voice call

This message will be played to the

calling party..

Hello! To send a fax, start

transmission.

To speak with someone,

please wait.

rThe extension telephone will not ring but

the fax machine will ring up to 3 times.

Silent fax recognition ring count

•The calling

party will hear

different ring

back tone.

r ÷

Answer the call.

• If the call is not answered, this messag_

will be played.**

_o one is available to take 1

your call right now.

Please try again later.

Thank you.

• Then the fax machine will a.ctivate the

fax function for the other party's fax

machine that does not send a fax

calling tone.

TEL/FAX delayed ring count

The numberof ringsgeneratedbefore the fax

machineanswersdependson the settingof

feature #78 onpage 68. The fax machinewill not

generatean audibleringduringthistime.

Silent fax recognition ring count

The fax machinegenerates audibleringsto

indicatethat it is receivinga voicecall. The

numberof ringsgenerateddependson the setting

of feature #30 on page 65, This signalwillnot ring

at an extensiontelephone.

Receiving Faxes

Using the unit with a computer

We recommend you use separate wall jacks for the unit and the computer•

Wall jack

Fax machine

Note:

• Set the fax machine to the TEL mode.

•The device which has the shortest ring count will answer a call first,

Computer

Extension telephone

If you use the fax machine with an extension telephone, you can receive tax documents using

the extension telephone.

You do not have to press _FAX START) on the fax machine.

Important:

•Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

When the extension telephone rings, lift the

handset of the extension telephone.

When:

-- document reception is required,

-- a fax calling tone (slow beep) is heard, or

-- no sound is heard,

press [] [] (pre-selected fax activation

code) firmly.

To tlhesame line

Extension telephone

Hang upthe handset.

•The fax machine will start reception.

Note:

• Youcan changethe fax activationcode in feature #41 (p. 65).

Receiving Faxes

Pager call -when the unit receives a fax

or voice message

This feature allows your unit to call your pager when your unit receives a fax document or an

incoming voice message.

•If you have subscribed to a Caller ID service, your pager will display the caller's

telephone number before the number "11" or "22" (see below).

Press (_.

Display: Ii .SYSTEM SET UP I

Press [_, then [] [].

I PAGER CALL

Press (_.

IMODE=OFF _;) I

Rotate (_JOGDIAL] to select "ON".

I MODE=ON _I

•If this feature is not required, select "OFF".

Press {_).

IN°-= I

Display

®®® I_1 _ I_'1

1 J0oo I,.,_r__,___dI_1

®®® o

(Pause)

6Enter your pager number•

• You can enter atotal of 46 digits and/or

pauses.

Example:

1 202 555 1234PP12345678PP

I I ILT"JI i I

Your pager Pauses_ Yourpager access

number code, if required.

When your pager receives a pager call

Pager

/•

Press {_).

•The unit will dial the stored number.

IPAGER TEST I

Check that your pager receives a pager test

call.

Press [DIGITAL SP-PHONEJ.

Example:

Your unit received

a fax document.

Your pagerwill beep and displayas follows;

-- =11": when your unit receivesa voice

message.

-- "22" : when your unit receives a fax

document.

Copying

Making a copy

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can

be copied.

Adjust the width of the document guides to

the size of the document.

Docum

(p. 30).

[COPY START]

Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the

unit grabs the document.

STANDARD

•Make sure the handset is on the cradle.

• If necessary, press (.RESOLUTION}

repeatedly to select the desired setting

Press [COPY START).

•If necessary, enter the number of copies

(up to 50).

• If necessary, choose an enlargement/

reduction rate by pressing [COPY ZOOM I •

See next page.

•If you want to print collated (sorted) copies,

press _ until the tollowing is

displayed.

I COLLATE=ON 1

4Press [COPY START).

•The unit wilestart printing.

•If you want to remove the copy document

for other uses, press [QUICK SCAN }

instead of [COPY START).

The unit will feed the document and scan it

into memory, then start printing.

(COPY ZOOM_

Note:

elf a resolutionis not selected, "FINE"

resolution willautomaticallybe selected.

eYou can make or receive a voicecall while

makingcopies.

eAfter copying,the enlargement/reduction

rate settingwill returnto "100%".

To stop copyin_ -

Press _.

Printing collated (sorted) copies

Example: Making two copies of a 4-page original document

_orted)

Note:

elf youturn the collatingfeature on, the unit

willstorethe documentsinto memory,ff

memorybecomes full while storing,the unit

will onlyprintoutthe stored pages.

eAfter copying,the collating feature willturn off

automatically.

Copying

To enlarge a document

Select "200%" or "150%" by pressing ( COPY ZOOM_ (+). The unit will only enlarge the center

part of the document and print it on two pages.

Example of a 200% enlarged copy Example of a 150% enlarged copy

Original document Enlarged copy Original document Enlarged copy

B C

FGH F Gill

Area to be ",,, Area to be

enlarged ', enlarged

B C

F G

To reduce a document

The unit can reduce the original document.

Select the desired setting by pressing (COPY ZOOM 1 (-).

Recommended reduction rates:

Setting

100% (default)

92°/=

86%

72%

Size of recording paper

Letter

Legal*

Letter

Size of original document

Letter

Letter, A4, Legal

Legal

Letter =216 mm x 279 mm (81/2"x 11")

Legal = 216 mm x 356 mm (8V2"x 14")

A4 = 210 mm x 297 mm (81/4"x 11_V_e")

*If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and

install it (p. 10).

Note:

• if the appropriatereductionrate is notprogrammed,the documentmaybe dividedand the topof the

secondsheet will be deleted.

Setup

TAD/FAX mode

(using the built-in answering device and receiving

voice and fax calls automatically)

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.

If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the

answering device will play a greeting message and the caller can leave a voice message.

•You can use either the pre-recorded greeting messages (p. 51 ) or your own greeting message

(p.52).

Setting up the voice and fax message reception

Set feature #77 to "TAD/FAX" (p. 68).

If the arrow (V) is not shown on the right of

the display, turn it on by pressing

{AUTO ANSWER].

•The unit will play the greeting message.

•The display will show the number of rings

before the unit answers acall in the

TAD/FAX mode.

Display: [ PICKUP &RCV CALL I

[ AFTER 2 RINGS _ ]

If necessary, rotate (JOG DIALI until the

desired ring count (see below) is displayed,

and press (_.

•The remaining time for recording incoming

messages will be displayed.

Example: [ TIME =10ml3s I

["1

Display

DIAL

(AUTO ANSWER

Note:

• If the arrow(w) is alreadyshownon the right

of the displayand youwishto change the

ringcount,turn the arrow off oncethen on

again by pressing {AUTO ANSWER] and

followthe instructionsin step 3.

•The incomingmessage recordingtime can

be changed(feature#10 on page 63),

•For voice memory,,capacityfor incoming

messages,see page 85.

• When the remainingtime is low, erase

unnecessarymessages (p. 55).

•While an incomingcallis being recorded,

you can monitoritthroughthe speaker. If this

feature is not required,set to "OFF" (feature

#67 on page 67).

Ring count in the TAD/FAX mode

Youcan choosefrom 1, 2, 3, 4, TOLL SAVER and RINGER OFF,

TOLL SAVER: When youcall the unitfrom a remote location,the number of rings willtell youif there are

any new voice messages.If the unit answers on the second ring,there is at least one

new recordedmessage.If the unitanswerson the fourthring,there are no new recorded

messages.To savethe toll chargesfor the call, hang up immediatelywhen youhear the

third ring.The thirdringindicatesthat there are no new recordedmessages.

RINGER OFF: The unit willanswerwithoutringing.

•If yousubscribeto aCaller IO service,setto 2 or moredngs.

•Youcan alsoselectthe settingwithprogrammingfeature#06 (p. 63).

Pre-recorded greeting messages

Greeting

The unit has pre-recorded greeting messages. Depending on the situation, one of the following

messages will be played to the caller. For your own greeting message, see page 52.

•When the unit is ready to receive voice and fax calls:

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please speak

after the beep. .

Thank you.

•When voice or fax memory is full:

Display: [ MESSAGE FULL 1

Hello! We are unable to answer right now.

To send afax, please start transmission.

To leave a voice message, please try again

later.

Thank you.

Hello! We are unable to answer right now

To send a fax, please try again later.

To leave a voice message, please speak

after the beep.

Thank you.

Hello! We are unable to answer right now.

Please try again later.

Thank you. ,.

FAX MEMORY FULL ]

IMESSAGE FULL ]

and

I FAX MEMORY FULL ]

Note:

QTo clearthe problem,see pages 70 and 71.

Greeting

Recording your own greeting messages

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When

receiving a call, your own greeting message will be played instead of the pre-recorded message.

The recording time will be limited to 16 seconds. We recommend you record your message

within 12 seconds to make it easier to receive faxes.

Suggested messages

"This is (your name, business and/or telephone number). We are

TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To

leave a message, speak after the beep. Thank you. °

"This is (your name, business and!or telephone number). We are

TEL/FAX greeting message unable to answer right now. Please try again later. Thank you."

1Select the desired mode (TAD/FAX or

TEL/FAX) where you want to record a greeting

message (feature #77 on page 68).

Press IRECORD_ two times.

• The display will show the following

according to your selection in step 1.

TAD/FAXmode: [ 2. TAD GREETING ]

TEL!FAX mode: [ 2 .T/F GREETING ]

IPRESSsTARTI

Press _.

•A long beep will sound.

4Speak clearly about 20 cm (8 inches) away

from the microphone.

•The display will show the remaining

recording time.

TAD/FAX mode: I TAD REC. 15s I

TEL!FAX mode: I T/F REC. 15s I

When finished recording, press _.

•The unit will repeat your message.

Adjustthe volume using (_ or (_.

Display

Micro (_ /(_

Note:

• If you make amistake whilerecording,start

again from step 2.

•Youcan choose60-secondsfor your own

TAD/FAXgreetingmessage(feature#54 on

page 67).

Checking the greeting messages

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to listen to a

greeting message (feature #77 on page 68). Display

Greeting

2If the arrow (V) is not shown on the right of

the display, turn it on by pressing

[AUTO ANSWER).

If the arrow (Y) is shown on the right of the

display, turn it off once then on again.

TAD/FAXmode: }PICKUP &RCV CALL }

IA_TE_2 RINGS_I

TEL/FAX mode: I TEL/E_.X MODE 1

• The unit will play the greeting message.

(AUTO ANSWER)

Erasing your own recorded greeting messages

Select the desired mode (TAD/FAX or

TEL!FAX) where you want to erase the

greeting message (feature #77 on page 68).

Press _ two times.

• The display will show the following

according to your selection in step 1.

TAD/FAX mode: 2. TADDGREETIN.__._GG]

TEL!FAX mode: _

[PRESS STm_T ]

Press _.

I ERASE GREETING? I

IYES:SET/NO:STOPI

•To cancel erasing, press _ .

4Press(_.

I GREETING ERASED

•When receiving a call, the pre-recorded

greeting message will be played.

Display/_

Incoming Messages

Listening to recorded messages

When the unit has recorded new voice messages:

-- the PLAY MESSAGES indicator will flash,

-- the call counter will show the total number of recorded messages, and

-- slow beeps will sound if the message alert feature is activated (feature #42 on page 65).

Press {.PLAY MESSAGES}.

• Only the new recorded messages will be played.

•Adjust the speaker volume using (_ or {_.

•After playing back all of the new messages, the

PLAY MESSAGES indicator will stop flashing and

just light up.

If you press (PLAY MESSAGES) at this time, all

the recorded messages will be played.

Example (total 2 recorded

messages): Call counter

• I

[ 02,'1

JOG DIAL

FLASH/LIGHT

Repeating a message

Rotate ClOG DIALI one clickto the left while

listeningto the message.

• If you rotate IJOG _ to the left within5

seconds of the beginningof the message, the

previousmessage will be played.

• To play back a specificmessage,rotate

{JOG _to the left or rightand searchfor

the messageyou want to listento.

Skipping a message

Rotate (_JOGDIAL) one clickto the rightto play

the next message.

Changing the playback speed

Press _to play messages at one and a

half timesthe originalspeed.

Press {-_ to play messages at halfthe

originalspeed.

•To returnto the originalspeed, press

or _ again duringquick or slow

playback.

Voice time/day stamp

Duringplayback,a synthesizedvoicewill

announcethe time and day of the week that each

message was recorded.

Stopping playback

Press _.

•If you press[PLAY MESSAGES) within1

minute,the unitwill resumeplayingthe rest of

the massages.

Incoming Messages

Erasing recorded messages

Erase unnecessary messages to prevent memory from becoming lull

Erasing a specific message

1Press _while listening to the

message you want to erase.

Display: IERASING 1

IMESSAGE ERASED !

Erasing all the messages

Check that you have listened to all of the recorded

messages.

1Press _.

Display:

Press _.

I I.ALL MESSAGES I

IP_sssT_T I

I_RAsE._ssAGEs?I

IYES:S_T/NO:STOPI

• To cancel erasing, press _.

Press {_.

ERASING I

Note:

•Greeting messages can not be erased thisway.

Recording

Memo message

(leaving a message for others or yourself)

To leave a private message for yourself or someone else, you can record avoice memo. This

memo can be played back later, either directly or remotely.

Press [RECORD].

Display:

Press _.

I1.MEMO MESSAGE I

LPREssSTARTL

•Along beep will sound.

MEMO RECORDING

Speak cleary about 20 cm (8 inches) away

from the microphone.

When finished recording, press _.

Display

Telephone conversation

You can record a telephone conversation. This conversation can be played back later, either

directly or remotely.

During a telephone conversation, press

[[RECORD).

Display: 12WAY RECORDING I

To stop recording, press _ or replace <_

the handset. <

Note:

• There maybe legal restrictionsinyour state on

recordingtwo-way telephone conversations. Inform

the otherpartythat the conversationis being

recorded. Display

Remote Operation

Operating from a remote location

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 63) and set the unit to the TAD/FAX

mode before going out (p. 50).

Dial key

[]

Remote command Page Dial key

Skips the greeting message 59 [_

Repeats a message 58 [_

Skips a message 58

New message playback 58 ®[]

All message playback 58

,, [][]

Room monitor 59

Re-records a greeting message 59 [_l-_

Stops re-recording of a greeting 59 [_[]

message

Remote command Page

Erases a specific message 59

Erases all messages 59

Changes to the TEL mode 59

Turns ON message transfer 59

Turns OFF message transfer 59

Turns ON pager call 59

Turns OFF pager call 59

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Answering Device I

Remote Operation

1. Call your unit.

2. Enter the remote operationID

[_ during the greeting

message.

•The new messages will be

played automatically.

• It there are no new

messages, wait for 4

seconds. All the messages

will be played back.

3. Press the remotecommand

key(s) within 10 seconds(see

the reverseside).

Notice of Remote Operation ]

::3"

•The remoteoperationis "•

availableonlyfrom a touch

tone telephone when the unit

is inthe TAD/FAX mode.

• When the unit is in the TEL

mode, call your unit and wait

for 15 rings.The answering

device willtemporarilyanswer

the line. Enter the remote

operationID duringthe

greetingmessage. The unitwill

switchto the TAD/FAX mode.

•When youpress a key, press

firmly.

•To send a document, press

[] [_. When a fax tone is

heard, start transmission.

•............................................................. ,L ............................................................. ]57

Remote Operation

Operation from a remote touch tone telephone ---

Listening to recorded messages

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

When there are new recorded

messages

The voice guide will tell you the number of

new recorded messages and they will be

played automatically.

Voice guide example:

3new messages.

• To repeat only the new messages:

Press [].

•To repeat the current message:

Press [_.

If you press [] within 5 seconds of the

beginning of a message, the previous

message will be played.

•To listen to all the messages:

Press {_.

•To skip a message:

Press {_.

}

When there are no new recorded

messages

No new messages. J

Press [] or wait for 4 seconds to listen to

all the messages.

When voice memory is full

Sort_, no more memory.

Please erase unnecessary

messages.

Erase some or all of the messages

(see next page).

}

Key Remote command

[] Skips the greeting

message

[] Repeats a message

[] Skips a message

[] New message playback

[] All message playback

[] Room monitor

[] Re-records a greeting

message

[] Stops re-recording of a

greeting message

iKey Remote command

Erases a speciflc

message

[_ Erases all messages

[_ Changesto theTEL

mode

Turns ON message

transfer

Turns OFF message

transfer

[_[]_ Turns ON pager call

[]_ Turns OFF pager call

Remote Operation

Other remote operations

•Erasing a specific message

Press [] [] while listeningto the message you

want to erase.

Voiceguideexample:

The message has been erased. )

• A longbeep will alsosound.The unit willthen

play back the next message.

•Erasing all the massages

Press [] [] to erase all the messages.

All messages have been erased.

•A long beep willalso sound.

)

•Turning the message transfer on or off

You mustpre-pmgrema transfertelephone

numberbeforehand (feature#60 on page67).

Press [] [] to turnON the messagetransfer,

Transfer phone number is 123,...

Press [_ [] to turn OFF the message transfer.

Messa;e transfer is off. 1

•If a transfer telephonenumber is not

programmed, you cannot turn this feature ON.

Transfer phone number is not set. I

•Monitoring the _om

Press [] to monitor the sound for about 30

seconds inthe roomwhere the unitis installed.

•After 30 seconds,a beep sounds.Tocontinue

monitoring,press [_ againwithin 10 seconds.

•Recording a marker message

Youcan leave an additionalmessage.

1. Wait forthe voice guide.

All messages have been played.

2. Wait about 10 seconds.

Please leave your name and

message after the beep.

3. Leave a message after the beep.

•Re-recording a greeting message

Youcan change the contentsof the TAD/FAX

greetingmessage.

1. Press [] to start recording.

•A longbeep will sound.

2. Speak clearlyup to 16 seconds.

•If you pause for over 2 seconds,6 beeps

will soundand the recordingwill stop.

Repeat fromstep 1 within10 seconds.

3. When finished recording,press [_.

•The new greeting message willbe played.

•Skipping the greeting message

Press [] duringthe greetingmessage playback.

•The unitwill skipthe restof the greeting

message.

•Turning the pager call on or off

You must programa pager number beforehand

(feature#70 on page47).

Press {_ [] to turnON the pagercall

Pager call is set. |

Pager number is 098765432. J

Press (_ [] to turnOFF the pagercall.

Pager call is off.

•If a pager number is notprogrammed,you

cannotturnthisfeature ON,

Pager number is notseL I

•Changing the receive mode

Press [] [] to changethe receivemodefrom

TAD/FAX to TEL.

•You cannotreturnto the TAD/FAXmodein the

same call. Toreturnto the TAD/FAXmode,see

below.

•Returning to the TAD/FAX mode

1. Call your unit and wait for 15 rings.

•The answering device will temporarily

answer the call.

2. Enter the remote operation ID during the

greeting message.

• Your unit will switch to the TAD/FAX mode.

Option

Transferring recorded messages to another

telephone

This feature allows your unit to call adesignated telephone number each time an incoming voice

message is recorded. You can retrieve the transferred message during the same call using the

remote operation.

Program the transfer telephone number first (feature #60 on page 67) and set to the TAD/FAX

mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

" !

IAnswer the call with the transfer telephone. I

Your unit will play the transfer greeting message.*

Pre-recorded message:

_This is a telephone answering system.

Please enter your remote ID for remote operation.

within 60 seconds

Enter the remote operation ID (feature #11 on page 63).

I °etr,eve,hemess 0eus,o0,heremo,eo ra,,oo,oI

*This message can be changed (see next page).

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Option

Suggested message

"This is a transferred message from (your name, business and/or telephone number). Please

enter your remote ID for remote operation."

Press _.

Display: Ii.SYSTEM SET UP

Press l_},then{_{_}.

I TRNS-GREETING

Press{_.

Rotate (JOG DIAL] to select "RECORD".

IRECORD _a I

Press _.

TRNS REC. 16s I

Speak clearly about 20 cm (8 inches) away

from the microphone.

• The display will show the remaining

recording time.

Example: )TKNS REC. 15s I

"7' When finished recording, press

• The unit will repeat your message.

Adjust the volume using _ or

]

Press {_.

Display

/ _ t31_/(_

®®® r-_ !

@@@/[==,== _1

@@@Io, =, I=11 I

To check your transfer greeting message To erase your transfer greeting message

1. Pressing, [][_[_,then_.

2. Rotate [JOG DIAL_ to select"CHECK".

3. Press(_.

•The unit will play your message.

4. Press(_.

1. Press (_, [][_[_, then 8'

2. Rotate [JOG DIAL_ to select "ERASE".

3. Press (_[J.

• Your own message will be erased.

4. Press _.

• The pre-recorded greeting message will be

played when transferring a call.

• , ,¢ •

Features Summary

Programming

The unit provides various programming features. Program the desired setting by referring to the

programming tables (p. 63-68).

General programming method

Press (_.

Display: [ i.SYSTE________MSE___TU_P I

Select the feature you wish to program.

•For basic features (p. 63)

Rotate _ until the desired

feature is displayed.

•For advanced features (p. 64-68)

Rotate _ _ until the following is

displayed. . __ __

*[ ADVANCED MODE ]

Press _ and rotate [JOG DIAL]

until the desired feature is displayed.

Press (_.

•The current setting of the feature will be

displayed.

4Rotate (_JOG _ until the desired setting

is displayed.

• This step may be slightly different

depending on the feature.

Press _.

•The setting you selected is set, and the

next feature wUlbe displayed.

Display M_ IU_

®®®I N

@®®

@@6)

D|AL_

To exit programming, press _.

Programming by entering the program

code number directly

You can select a featureby directlyenteringthe

programcode (# and 2-digit number)insteadof

using _.

1. Press _.

2. Press [] andthe 2-digitcode number.

3. Followsteps 3 to 6 above.

• See programmingtables (p. 63-68) forcodes,

To cancel programming

Press _to exit the prOgram.

Basic features

Features Summary

Programming table

Code Display & Feature

ISET DATE & TIME ]

#01 To set the date and time

#02

#03

#04

#06

#10

#11

#13

IYOUR LOGO ]

To set your logo

IYOUR FAX NO. ]

To set your facsimile telephone

number

ISENDING_=REPORT J

To print and check the sending

report for fax transmission results

I TAD RING COUNT ]

To change the number of rings

before the unit answers acall

in the TAD/FAX mode

IFAX RING COUNT l

To change the number of rings

before the unit answers a call

in the FAX ONLY mode

I RECORDING TIME 1

To change the recording time for an

incoming message

IREMOTE TAD ID I

To operate the answering device

from a remote location

DIALING MODE l

If you cannot dial, change the

setting depending on your

telephone line service.

Settings

mm/dd/yy

hh:mm

(2 digits for

each entry)

(Up to 30

characters)

(Up to 20

digits)

ERROR

OFF

1,2,3,4

TOLL SAVER

RINGER OFF

1,2,3,4

vox

1MIN

ID =111

TONE

PULSE

How the unit operates

See page 13 for details.

See pages 14 and 15 for details.

See page 16 for details.

"ERROR": The sending report will

be printed only when fax

transmission fails (p. 32).

"ON": The sending report will be

printed after every transmission.

This setting is also available after

activating the TAD/FAX mode.

See page 50 for details.

This setting is also available after

activating the FAX ONLY mode

(p. 43).

"VOX": Unlimited

"1 MIN": Up to 1 minute

1. Follow steps 1-3 on page 62.

2. Enter any 3--.digitnumber except a

number using 0 or 7.

3. Press [_).

4. Press [_.

=TONE": For tone dial service.

"PULSE": For rotary pulse dial

service.

The default setting is in bold type.) 63

Features Summary

Advanced features

How to set menu options

1. Press _.

2. Rotate IJOG DIAL) until the following is displayed.

Display: I ADVANCED MODE I

Press _ and rotate /JOG DIAL_ until the desired

feature is displayed.

3. Press _.

4. Rotate /JOG DIAL_ until the desired setting is displayed.

5. Press [_.

6. Press (_.

Note:

eStep 4 may be slightly

differentdependingon the

feature.

eSee page 62 for moredetails.

Programming table

Code *" Display & Feature How the unit operates

#22

#23

#25

I AUTO JOURNAL I

To print the journal report

automatically for fax communications

OVERSEAS MODE ]

If you have difficulty sending an

overseas fax, activate this feature

before starting transmission. This

feature makes sending documents

easier as the transmission speed is

slowed down.

I DELAYED SEND I

To send a fax automatically at a

specified time.

This allows you to take advantage

of low-cost calling hours offered by

your telephone company.

•The setting can be reserved to

take place up to 24 hours in

advance.

Settings

OFF

NEXT FAX

ERROR

OFF

ON /

fax no. /

hh:mm

OFF

"ON": The unit will print the journal

report automatically after every 30

new fax communications (p. 32).

=NEXT FAX": For the next

attempted fax transmission. After

transmission, the unit will return to

the previous setting.

"ERROR": When previous fax

transmission fails and you redial

the same number.

•This feature is not available for

broadcast transmission.

•The callin{],charge may be higher.

To send adocument:

1. Insert the document.

2. Followsteps 1-3 above.

3. Rotate IJOG DIAL_ to select "ON".

4. Press (_.

5. Enter the fax number.

6. Press (_.

7. Enter the transmissionstarttime.

Press [] to select "AM" or "PM".

8. Press (_).

9. Press (_).

•To cancel after programming,

press _then (_.

(The default setting is in bold type.)

Features Summary

Code Display & Feature

#26

#30

!#31

#36

#39

#41

#42

I AUTO CALL. LIST I

To print the Caller IO list

automatically

I SILENT FAX RING I

TO change the number of rings

when the unit detects a voice call in

the TEL/FAX mode

I RING DETECTION I

If you subscribe to aDistinctive

Ring Service (Identa-Ring) from

your telephone company, activate

this feature.

This feature is also required for

voice mail _'ervice.

RCV REDUCTION I

If the size of the document sent by

the other party is as large as, or

larger than the recording paper, the

unit can reduce and print the

document.

Select the desired reduction rate.

LCD CONTRAST ]

To adjust the display contrast

IFAX ACTIVATION ]

If you use an extension telephone

and wish to use it to receive a fax,

activate this feature, and enter the

code (p. 46).

IMESSAGE ALERT I

To alert you with beeps when a

new voice message is recorded

Settings

OFF

3,4,5,6

A,B,C, D

OFF

100%

92%

86%

72°/o

NORMAL

DARKER

ON/

CODE=_9

OFF

How the unit operates

"ON": The unit will print the Caller

ID list automatically after every 30

new calls (p. 25),

See pages 44 and 45 for details.

Select the ring pattern to be

assigned to the facsimile number.

A: Standard ring (one long ring)

B: Double ring (two short rings)

C: Triple ring (short-long-short rings)

D: Other triple ring (short-short-long

rings)

+ For more information about

telephone services, contact your

telephone company.

Setling Recordingpaper

100% Legal

Letter

92010 Legal

86% Letter

72% Letter

Originaldocument

Letter,A4

Letter

Legal

"NORMAL": For normal contrast

"DARKER": Used when the display

contrast is too light;,

1. Follow steps 1-3 on page 64.

2. Rotate [JOG DIAL) tO select "ON"

3. Press (_.

4. Enter your code from 2 to 4 digits,

using 0-9 and _-.

5. Press (_!_.

6. Press _.

•Do not enter "0000".

If you hear slow beeps, press

[PLAY MESSAGESl and listen to

recorded messages (p. 54). The

beeps will stop.

(The default setting is in bold type.)

(continued)

Features Summary

Advanced features (cont.)

How to set menu options

1. Press _.

2. Rotate (JOG DIAL) until the following is displayed,

Display: [ADVANCED MODE }

Press (_ and rotate _ _ until the desired

feature is displayed.

3. Press (_.

4. Rotate (JOG DIAL_ until the desired setting is displayed.

5. Press (_.

6. Press {_.

Note:

eStep 4 may be slightly

differentdependingon the

feature.

eSee page 62 for more details,

Programming table (cont.)

Code Display & Feature

#43

#44

#46

#47

REC. TIME ALERT ]

To alert you with beeps when there

is less than 60 seconds of

remaining recording time.

RECEIVE ALERT ]

To alert you with beeps when a

received document is stored into

memory due to a problem.

I FRIENDLY RCV I

To receive a fax automatically

when you answer a call and hear

afax calling tone (slow beep).

IFAX GUIDANCE I

If yOUwish to hear the voice

guidance (see right) at each fax

transmission/reception, set this

feature to =ON".

•To hear the voice guidance only

when fax transmission/reception

fails, select "ERROR".

Settings

OFF

ERROR

How the unit operates

If you hear slow beeps, erase the

recorded messages (p. 55). The

beeps will stop.

If you hear slow beeps, clear the

printing problem or supply paper to

print the stored document. The

beeps will stop.

"ON": You do not have to press

[FAX START} for fax reception.

Voice guidance example:

"Start transmission."

"Please hang up the handset for

transmission."

"Transmission is complete."

"Transmission has failed."

"Transmissionhas been interrupted."

=Start reception."

"Please hang up the handset for

reception."

"Reception is complete."

"Reception has failed."

"Reception has been interrupted."

(The default setting is in bold type.)

Code

#54

i#60

#61

#67

Features Summary

#70

#75

Display & Feature

GREETING TIME ]

To changethe recording timefor

yourownTAD/FAX greeting

message (p. 52)

MESSAGE TRANS. ]

To transfer a recorded incoming

message to another telephone

(p. 60) _,

TRNS-GREETING ]

To check, record or erase a transfer

greeting message

ICM MONITOR ]

To hear an incoming message

(ICM) from the speaker when the

answering device is recording the

message.

IPAGER CALL I

If yOUhave a pager and wish to

know when your unit receives a fax

or an incoming message, activate

this feature.

IQ-FAX ]

To apply to the NetMoves Global

Fax Network and activate the IQ-

FAX function

Settings

16s

60s

OFF

CHECK

RECORD

ERASE

OFF

How the unit operates

"16s": Up to 16 seconds

"60s": Up to 60 seconds

•If you change to 60 seconds, we

recommend that you tell the caller

in your own greeting message to

press * 9 before starting fax

transmission.

• If you change to 16 seconds from

60 seconds, your own recorded

greeting message will be deleted

and will be played the pre-

recorded message.

1. Follow steps 1-3 on page 66.

2. Rotate [JOG DIAL_ to select "ON".

3. Press 0_.

4. Enter the transfer telephone

number.

5. Press [_.

6. Press _.

•This feature can be turned on/off

from a remote location (p. 59).

See page 61 for details.

If you select "OFF", you cannot

monitor the incoming message.

See page 47 for details.

See pages 33 and 34 for details.

(The default setting is in bold type.)

(continued)

Features Summary

Advanced features (cont.)

How to set menu options

1. Press {_.

2. Rotate IJOG DIAL_ until the following is displayed.

Display:[ADVANCED MODE ]

Press _ and rotate IJOG DIAL) until the desired

feature is displayed.

3. Press _.

4. Rotate /JOG DIAL_ until the desired setting is displayed.

5. Press (_.

6. Press _.

Note:

eStep 4 may be slightly

differentdependingon the

feature.

eSee page 62 for moredetails.

Programming table (cont.)

Code Display & Feature

#76

#77

CONNECTING TONE I

If you often have trouble when

sending a fax, this feature allows

you to hear connecting tones; fax

tone, ring back tone and busy tone.

#78

#80

AUTO ANSWER 1

To change the receive mode in the

AUTO ANSWER setting

I TEL/FAX RING I

If you use an extension telephone

in the TEl/FAX mode, select the

desired number of dngs to be

generated before the unit answers.

ISET DEFAULT I

To reset the advanced features to

their default settings

Settings

OFF

TAD/FAX

FAX ONLY

TEL/FAX

1,2,3,4

YES

How the unit operates

You can confirm the status of the

other party's machine.

• If the ring back tone continues, the

other party's machine may not be

a facsimile or may have run out of

paper. Check with the other party.

• The connecting tone volume

cannot be adjusted.

"TAD/FAX": Telephone Answering

Device/Facsimile mode (p. 50)

"FAX ONLY": Facsimile only mode

(p. 43)

"TEL/FAX": Telephone/Facsimile

mode (p. 44,.45)

• If you select "TEl!FAX", the unit

will print an information list.

See pages 44 and 45 for details.

1. Follow steps1-3 above.

2. Rotate (JOG DIAL) toselect "YES".

3. Press (_.

4. Press (_ again.

5. Press (_J.

(The pre-selected setting is in bold type.)

Reports

Error Messages

If your unit cannot send afax, check the following.

- The number you dialed is correct.

- The other party's machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the

sending and journal reports (p. 32).

Communication message Error

code Cause & Remedy

COMMUNICATION ERROR 4O-42

46-52

58, 65

68, 72

•Atransmission or reception error occurred. Try

again or check with the other party.

•An overseas transmission error occurred. Try using

the overseas mode (feature #23 on page 64).

DOCUMENT JAM_IED -- • The document is jammed. Remove the jammed

document (p. 77).

ERROR-NOT YOUR UNIT 54 • A transmission or reception error occurred

59 because of a problem with the other party's fax

70 machine. Check with the other party.

MEMORY FULL -- • The document was not received due to memory

being full.

NO DOCUMENT -- • The document was not fed into the unit properly.

Reinsert the document and try again.

OTHER FAX NOT RESPOND • The other party's fax machine is busy or has run

out of recording paper. Try again.

• The document was not fed properly. Reinsert the

document and try again. ,.

• The other party's fax machine rings too many

times. Send a fax manually - dial the number,

confirm the fax tone, and press IFAX START_.

• The other party's machine is not a facsimile.

Check with the other party.

• The number you dialed is not in service.

PRESSED THE STOP KEY -- • _ was pressed and fax communication was

canceled.

THE COVER WAS OPENED -- • The covers were opened, Close them and try

again.

OK -- • Fax communication was successful,

I For fax advantage assistance, call 1-800-435-7329. I 69

E es

Display

if the unit detects a problem, one or more of the following messages will appear on the display.

Cause & Remedy

Display message

CALL SERVICE

CALL SERVICE2

COVER OPEN

CHECK FILM

I CHECK DOCUMENT

CHECK MEMORY

CHECK PAPER

FAX IN MEMORY

FAX MEMORY FULL

iJOG-DIAL FULL

ILOADING ERROR

•There is something wrong with the unit. Contact our service

personnel.

• The covers are open. Close them.

•The ink film is empty. Replace the ink film with anew one

(p. 78, 79).

• The ink film is not installed. Install it (p. 78, 79).

• The ink film is slack. Tighten it (see step 6 on page 79).

I • The document is not fed into the unit properly. Reinsert the

document. If misfeeding occurs frequently, clean the document

feeder rollers (p. 80) and try again. If the problem remains, adjust

the feeder pressure (p. 77).

J• Memory (telephone numbers, parameters, etc.) has been erased.

Re-program.

I • The recording paper is not installed or the unit has run out of

paper. Install paper and press _to clear the message.

•The recording paper is not fed into the unit properly, Reinstall

paper (p. 11) and press _to clear the message.

•The recording paper has jammed near the recording paper

entrance. Clear the jammed paper (p. 76) and press _to

clear the message. Do not install folded or heavily curled paper.

J•The unit has a document in memory. See the other displayed

message instructions to print out the document.

•Memory is full of received documents due to a lack of recording

paper or a recording paper jam etc. Install paper or clear the

jammed paper.

•When performing memory transmission, the document being

stored exceeds the memory capacity of the unit. Transmit the

entire document manually.

I • There is no space to store new stations in the JOG DIAL

directory. Erase unnecessary stations (p. 22).

•A loading error occurred while receiving data from NetMoves,

Contact NetMoves at t-888-332-9728.

70 IFor fax advantage assistance, call 1-800-435-7329. J

Display message

MEMORY FULL

MESSAGE FULL I

MODEM ERROR

I NO FAX REPLY

I PAPER JAMMED

I PLEASE WAIT

IREOIALTIMEOOTi

iREMOVEDOCO=NTl

TRANSMIT ERROR ]

[ UNIT OVERHEATED ]

Cause & Remedy

• When making a copy, the document being stored exceeds the

memory capacity of the unit. Press _to clear the

message, Divide the document and try again.

• There is no room left in memory to record a voice message.

Erase unnecessary messages (p. 55).

•There is something wrong with the modem circuit. Contact our

service personnel.

•The other party's fax machine is busy or has run out of recording

paper. Try again.

• A recording paper jam occurred. Clear the jammed paper (p. 76).

• The unit is checking that there is no slack on the ink film. Wait for

a while.

• The other party's fax machine is busy or has run out of recording

paper. Try again.

•The document is jammed. Remove the jammed document (p. 77).

• Attempted to transmit a document longer than 600 mm (235/8").

Press _ to remove the document. Divide the document

into two or more sheets and try again.

• A transmission error occurred. Try again.

•The unit is too hot. Let the unit cool down.

I For fax advantage assistance, call 1-800-435-7329. I 71

Operations

When a function does not work, check here

before requesting help

General

Problem Cause & Remedy

I cannot make and receive • The power cord or telephone line cord is not connected.

calls. Check the connections (p. 12).

• If you used a splitter to connect the unit, remove the

splitter and connect the unit to the wall jack directly. If the

unit operates properly, check the splitter.

I cannot make calls. •The dialing mode setting is wrong. Change the setting of

feature #13 (p. 63).

The unit does not work. •Disconnect the unit from the telephone line and connect

the line to a known working telephone. If the working

telephone operates properly, contact cur service personnel

to have the unit repaired. If the working telephone does

_, not operate properly, contact your telephone company.

The unit does not ring. •The ringer volume is set to off. Adjust it to a suitable level

(p. 17).

• The TAD ring count of feature #06 is set to "RINGER

OFF". Change to another ring count (p. 63).

• The paper is inserted halfway. Insert it correctly (p. 11)

and press _ to clear the message.

The unit displays the following

message though the paper is

inserted.

[ CHECK PAPER ]

The other party complains

they only hear a fax tone and

cannot talk.

The [REDIAL/PAUSE) button

does not function properly.

•The FAX ONLY mode is set. Tell them the number is only

used for faxes or change to TAD/FAX, TEL or TEL/FAX

mode (p. 40, 41).

•If this button is pressed during dialing, a pause will be

inserted. If pressed immediately after a dial tone is

obtained, the last number dialed.will be redialed.

The receive mode does not •A Distinctive Ring pattern of feature #31 is set (p. 65).

function as explained on •The TEL/FAX mode is set (p. 44, 45).

pages 40 and 41.

During programming, I cannot •All or part of the numbers are the same. Change the code

enter the code or ID number, or ID number of features #11 (p. 63) and #41 (p. 65).

The ink film runs out quickly. •The HELP printing function, copy function, and reports

also use ink film.

The unit beeps. •Recording paper or ink film has run out. Press _to

stop the beeps and install paper/ink film.

The speakerphone is not •Use the speakerphone in a quiet room.

working. •If you have difficulty hearing the other party, adjust the

volume using (_ or _.

•If you and the other party speak at the same time, parts of

your conversation will be cut off. Speak alternately.

72 IFor fax advantage assistance, call 1-800-435-7329. ]

Operations

Fax - sending

Problem Cause & Remedy

I cannot send documents.

The other party complains that

letters on their received

document are distorted or not

clear.

• The other party's fax machine is busy or has run out of

recording paper. Try again.

• The other party's machine is not a facsimile. Check with

the other party.

• The other party's fax machine rings too many times. Send

a fax manually - dial the number, confirm the fax tone,

then press _FAX STARTI •

•If your line has special telephone services such as call

waiting, the service may have been activated during fax

transmission. Connect the unit to a line that does not have

these services.

• The extension telephone on the same line is off the hook.

Hang up the extension telephone and try again.

•Try copying the document. If the copied image is clear,

there may be something wrong with the other party's

machine.

The other party complains that •The glass or rollers are dirty. Clean them (p. 80).

dirty patterns or black lines

appear on their received

document.

I cannot make an international •Use the overseas transmission mode of feature #23 (p. 64).

fax call. • Add two pauses at the end of the telephone number

(p. 19) or dial manually.

Fax - receiving

; b|em

I cannot receive documents

automatically.

The display shows the

following message but faxes

are not received.

[coN.Ec NG..... ]

The recording image is faint.

•The receive mode is set to the TEL mode. Set to the

TAD/FAX, FAX ONLY or TEL/FAX mode (p. 40, 41).

•The time taken to answer the call is too long. Decrease the

number of rings of features #06 (p. 63), #30 (p. 65) and

#76 (p. 68).

• The greeting message is too long. Shorten the message

(p. 52).

•The incoming call is not a fax. Change the receive mode

to the TEL or TAD/FAX mode (p. 40, 41).

•The other party sent a faint document. Ask them to send a

clearer copy of the document.

•The thermal head is dirty. Clean it (p. 80).

(continued)

I For fax advantage assistance, call 1-800-435-7329. I 73

Operations

Fax - receiving (cont.)

Problem Cause & Remedy

The printing quality is poor. • Some paper has instructions recommending which side to

print on. Try turning the paper over. We recommend smooth

paper such as Hammermill ®Jet Print for clearer printing.

•Check the document of the other party.

A blank sheet is ejected. •If a blank sheet is ejected after the received document is

printed out, the receiving reduction rate is not

programmed correctly. Program the proper rate in feature

#36 (p. 65).

• The other party placed the document in their fax machine

the wrong way. Check with the other party.

Receive mode

Problem Cause & Remedy

Icannot select the desired

receive mode.

The other party complains that

they cannot send a document.

• If you want to set the TAD/FAX, FAX ONLY or TEL/FAX

mode:

-- Select the desired mode using feature #77 (p. 68), and

-- Press IAUTO ANSWER) to turn on the arrow (V) on

the right of the display.

Display: [ V I

• If you want to set the TEL mode:

-- Press CAUTO ANSWER) to turn off the arrow (V) on

the right of the display. I r

•The unit is not in AUTO ANSWER mode. Press

(_AUTOANSWER) to turn on the arrow (V) on the right of

the display. •, [ "1

Copying

Problem Cause & Remedy

The unit does not make a copy. •You cannot make a copy during programming. Make the

copy after programming or stop the programming.

A dirty pattern or a black line •The glass or rollers are dirty. Clean them (p. 80).

appears on the copied

document.

(continued)

74 I For fax advantage assistance, call 1-800-435-7329. I

Operations

Copying (cont.)

Problem Cause & Remedy

The copied image is distorted. • The thermal head is dirty, Clean it (p. 80).

The printing quality is poor. •Some paper has instructions recommending which side to

print on. Try turning the paper over. We recommend

smooth paper such as Hammermill ®Jet Print for clearer

printing.

The printing is faint.

Original Copy

You may have used paper with acotton and/or fiber

content that is over 20%, such as letterhead or resume

paper. We recommend smooth paper such as

Hammermill ® Jet Print for clearer printing.

Answering device

Problem

New messages cannot be

recorded in the TAD/FAX mode.

I cannot retrieve recorded

messages from a remote

location.

Cause & Remedy

•The memory is full. Erase unnecessary messages

(p. 55, 59)

• Press the remote operation ID correctly and firmly (p. 58)

If a power failure occurs

•The unit will not function.

•Fax transmission and reception will be interrupted.

•If delayed transmission of feature #25 (p. 64) is programmed and the start time has passed

during a power failure, transmission will be attempted soon after power is restored.

•If fax documents are stored in memory, they will be lost. When power is restored, a power

down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

POWER DOWN AT:Jan. 05 2000 04:30AM

RESTARTED AT:Jan. 05 2000 04:31AM

YOUR LOGO

YOUR FAX NO. :

<< WARNING >>

CONTENTS HAVE BEEN CLEARED DOE TO POWER DOWN.

FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

NO. OTHER FACSIMILE MODE PAGES FUNCTION

01 <FAX # NOT AVAIL.> RCV 01 _MORY RECEIVE

I For fax advantage assistance, call 1-800-435-7329. I75

Jerns

Recording paper jam

If the unit does not eject any recording paper during fax reception or copying, the recording

paper has jammed and the display will show the following message.

Display: [ PAPER JAMMED )

Remove the jammed paper as follows.

Open the front cover by pulling up the center

part. Center

cover

Push the back cover open button ((_) and

open the back cover ((_).

3Remove the jammed recording paper. Jammed recording paper

k cover

Back cover

open button

4If the ink film is slack, tighten it by winding

the gear.

Incorrect Correct

Tight

Close the back cover securely by pushing

down on the dotted area at both ends ((_)).

Close the front cover securely ((_)). Ink film

Dotted

area

76 I For fax advantage assistance, call 1-800-435-7329. I

Jams

Sending document jams

If the unit does not release the document during feeding, remove the jammed document as

follows.

Open the front cover by pulling up the center

part.

Remove the jammed document carefully.

Close the front cover securely.

Note:

•Do not pulloutthe jammed paper forcibly before

openingthe frontcover.

Center part

Froi

cover

Jammed

document

Sending document does not feed, or multi-feeds _-

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Open the front cover by pulling up the center

part. Green

Shift the position of the green lever by using

an instrument with a pointed end, such as a

paper clip.

Left: When documents multiple feed.

Center: Standard position (pre-selected)

Right: When documents do not feed.

Close the front cover securely.

Center part

Rubber

Note:

•When shiftingthe green lever, do nottouch the

rubberflap.

Front cove_

I For fax advantage assistance, call 1-800-435-7329. I 77

Ink Film

Replacing the ink film

When the unit runs out of ink film, the following message will be displayed.

Display: [CHECK FILM I

Install a new ink film. The following ink films are available for replacement. Each roll prints about

150 letter size pages. See page 7 for accessory order information.

Model No. KX-FA53: Replacement film (1 roll)

Model No. KX-FA55: Replacement film (2 rolls)

Open the front cover by pulling up the center

part.

Center

Front covel

Push the back cover open button ((_)) and

open the back cover ((_). Back cover

Pull up the blue gear side and remove the

used ink film. Remove the used core.

I •

Back cover

open button

Used core

gear

Used

inkfilm

78 I For fax advantage assistance, call 1-800-435-7329. I

Ink Film

Remove the stoppers and tags from the new

ink film. Find the "1-" shaped gear (blue).

Sto

ags

"T" shaped gear (blue) Stopper

5Insert the blue core of the front ink film roll

into the right slot of the unit ((_). Insert the

"T" shaped gear (blue) into the left slot of the

unit ((_)).

Insert the back ink film roll ((_)).

"T" shaped

gear (blue)

Left

slot

Back ink film roll

Right

slot

6If the ink film is slack, tighten it by winding

the gear.

Incorrect Correct

Tight

Front ink

film roll

Ink film

Blue core

7Close the back cover securely by pushing

down on the dotted area at both ends ((_).

Close the front cover securely ((_)).

• The following message will be displayed

while the unit is checking that there is no

slack on the ink film.

Display: I PLEASE WAIT

Dotted area

Note:

=,The inkfilm is completelysafe to touch,and will not

ruboff on your handslike carbonpaper.

Front cover

Display

Back cover

IFor lax advantage assistance, call 1-800-435-7329. ] 79

Cleaning

Document feeder

If misfeeding occurs frequently or if dirty patterns or black bands appear on atransmitted

document or on the original of a copied document, clean the document feeder.

Disconnect the power cord and the

telephone line cord.

Open the front cover by pulling up the center

part.

Clean the document feeder rollers and

rubber flap with acloth moistened with

isopropyl rubbing alcohol, and let all parts

dry thoroughly.

Clean the glass with a soft dry cloth.

• __,_ne cord

Power cord

Document

feeder rollers

Center

Close the front cover securely.

lib

Connect the power cord and the telephone

line cord.

Caution:

•Do not use paper products, such as paper

towels or tissues, to clean the inside of the

unit.

Front

cover Glass

Thermal head

If dirty patterns or black or white bands appear on a copied or received document, clean the

thermal head.

Disconnect the power cord and the Center part Thermal head

telephone line cord. 7Dotte d

area

Open the front cover by pulling up the center

part,

Open the back cover by pushing the back

cover open button.

Clean the thermal head with a cloth

moistened with isopropyl rubbing alcohol,

and let it dry thoroughly.

Close the back cover securely by pushing

down on the dotted area at bath ends. Close

the front cover securely.

Connect the power cord and the telephone

line cord.

cover

open button

Caution:

• To prevent malfunction due to static

electricity, do not use a dry cloth and

do not touch the thermal head

directly.

IFor fax advantage assistance, call 1-800-435-7329. I

Reference lists and reports

Print Reports

You can print out the following lists and reports for your reference.

Setup list: provides you with the current settings of the basic and advanced programming

features (p. 63-68).

Telephone number list: provides you with names and telephone numbers which are stored in

the JOG DIAL directory. The telephone number codes are as shown below.

P: A pause has been entered.

F: A flash has been entered.

Journal report: keeps records of fax transmission and reception. This report will be printed

automatically after every 30 fax communications (p. 32).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty

pattern, or blurred points or lines, clean the thermal head (p. 80).

Broadcast programming list: provides you with names and telephone numbers which are

stored in the broadcast feature (p. 37).

Caller ID list: keeps records of the last 30 callers after subscribing to a Caller ID service. This

report will be printed automatically after every 30 callers (p. 25).

Press _ two times.

Display:12 .PRINT REPORT I

Rotate _ _ until the desired item is

displayed.

ISETUP LIST I

I TEL'NO" LIST I

IJ°U+AL P°RTI

IPRINTERTEST)

IBR°A°c'STL'STr

Ic_LLER_DL'sTI

Display

®®® ]0 !,1 !1_

®®®__

[JOG DIAL) (SI FJ

Press _to start printing.

IPRINTING

•To stop printing, press (_.

• After printing, the printed item will be

displayed.

Press (_).

Limited Warranty

FPanasonlc ConsumerElectronics Company,

Division of MatsushltaElectric Corporation

of America

One PanasonicWay,Secaucus,

New Jersey07094

PanasonicSales Company

Divisionof Matsushita Electricof

Puerto Rico, Inc,

Ave.65 de Infanteria,Km.9.5, San Gabriel

IndustrialPark,Carolina,PuertoRico00985

PANASONIC Facsimile Products Limited Warranty

Have any questions?CALL1-800-HELP-FAX(1-800.435-7329) on:

Howto operatethe unit,Howto get repairservice,How to getsupplies.

PanasonicConsumerElectronicsCompanyor PanasonicSales Company(collectivelyreferredto as "the

warrantor"),willrepairthisproductwithnew or refurbishedparts,free of charge,inthe USAor PuertoRico

forone (1) year limitedwarrantyfrom the date of originalpurchaseinthe eventof a defectin materialsor

workmanship.

This Limited WarrantyExcludes both Labor and Parts for: batteries,antennas,andcosmetic parts

(cabinet).

Carry-inor mail-inserviceinthe USAor PuertoRico can be obtainedduringthe warrantyperiodby

contacting a PanasonicServicesCompany(PASC) FactoryServicenterlistedinthe ServicenterDirectory.

Or call, tollfree, 1-800-HELP-FAX(1-800-435-7329) to locatea PASCFactoryServicenter.Carry-inormail*

in serviceinPuertoRicocan be obtainedduringthe warrantyperiod by callingthe PanasonicSales

Companytelephonenumberlistedinthe ServicenterDirectory.

Thisw_,[rantyis extendedonlyto the originalpurchaser.A purchasereceiptorotherproofofdate of original

purehasewillbe requiredbeforewarrantyserviceis rendered.

Thiswarrantyonlycovers failuresdue to defectsin materialorworkmanshipwhichoccurduringnormaluse

and (whenapplicable)doesnotcover the inkfilm, the tonercartridgeand drumunitor theprintand inkfilm.

The inabilityof thisproductto interfacewithany specificcomputeris nota manufacturingdefectandis

outsideof thescopeof thisLimitedWarranty.In noevent shallthe warrantorbe liableby reasonof such

incompatibility.Thewarrantydoesnotcoverdamageswhichoccurin shipment,orfailureswhichare caused

by productsnotsuppliedby thewarrantorsuchas nonPanasonicinkfilm, or failureswhichresultfrom

accident,misuse,abuse,neglect,mishandling,faulty installation,misapplication,set-upadjustments,

improperoperationor maintenance,alteration,modification,powerlinesurge,impropervoltagesupply,

lightningdamage,signalreceptionproblems, rentaluse of the product,orserviceby anyoneotherthana

PASC FactoryServicenterora PASCauthorizedServicenter,ordamagethat is attributableto actsof God.

LIMITS AND EXCLUSIONS

There are no expresswarrantiesexceptas listedabove.

THE WARRANTORSHALLNOT BE LIABLEFOR INCIDENTALOR CONSEQUENTIALDAMAGES

RESULTINGFROMTHE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACHOF THIS

WARRANTY.ALLEXPRESSAND IMPLIED WARRANTIES, INCLUDINGTHE WARRANTIESOF

MERCHANTABILITY,ARE LIMITEDTO THE APPLICABLEWARRANTYPERIOD SET FORTHABOVE.

Some statesdo notallowthe exclusionor limitationof incidentalor consequentialdamages,or limitationson

howlongan impliedwarrantylasts,so the aboveexclusionsorlimitationsmay notapplyto you.

This warrantygivesyouspecificlegalrightsand youmay alsohaveotherdghtswhichvaryfrom stateto

state. If a problemwiththisproductdevelopsduringor afterthe warrantyperiod,youmaycontactyour

dealer orServicenter.If the problemis nothandledto yoursatisfaction,thenwriteto the Customer

SatisfactionCenteratthe companyaddressindicatedabove.

For product service

• Servicenters are listedon next page.

•Call toll-free t-800-HELP-FAX (1-800-435-7329) for

the location of an authorized servicanter.

•After the fax advantage program, please contact our

Continued Services TechnicalSupport Line at

1-900-555-PANA (1-900-555-7262). If you have

difficulty reaching this number, it may be blocked by

your phone company. Please contact your local

phone company to correct this.

When you ship the product

•Carefully pack your unit, preferably in the original

carton.

•Attach aletter, detailing the symptom or problem, to

the outside of the carton.

• Send the unit to an authorized serviconter, prepaid

and adequately insured.

•Do not send your unit to the Panasonic Consumer

Electronics Company or to any executive or regional

sales offices. These locations do not repair

consumer products.

Servicenter Directory

Limited Warranty

CALIFORNIA

6550 KatellaAvenue

Cypress,CA 90630 ..

800DubuqueAvenue

S. San Francisco,

CA94080

20201ShermanWay

Suite102

CanogaPark,CA91306

3878 RuffinRoad

SuiteA

San Diego, CA 92123

COLORADO

1640SouthAbileneStreet

SuiteD

Aurora,CO 80012

FLORIDA

3700 North29_hAvenue

Suite 102

Hollywood,FL 33020

GEORGIA

8655 RoswellRoad

Suite 100

Atlanta,GA 30350

ILLINOIS

9060 Golf Road

Niles, IL 60714

1703 NorthRandall Road

Elgin, IL 60123

(Pick-up /Drop-offonly)

MARYLAND

62 MountainRoad

Glen Burnie,MD 21061

MASSACHUSETTS

60 GlacierDdve

SuiteG

Westwood,MA02090

MICHIGAN

37048 Van Dyke Avenue

SterlingHeights, M148312

MINNESOTA

7850o12_AvenueSouth

AirportBusinessCenter

Bloomington,MN55425

OHIO

2236WaycrossRoad

CivicCenterPlaza

ForestPark,OH 45240

PENNSYLVANIA

2221CabotBlvd.West

SuiteB

Langhome,PA19047

TENNESSEE

3800 EzellRoad

Suite806

Nashvifle,TN 37211

TEXAS

13615 Welch Road

Suite#101

FarmersBranch,

"IX 75244

WASHINGTON

20425-84_AvenueSouth

Kent,WA98032

HAWAII

99°859IwaiwaStreet

Aiea,Hawaii96701

Phone(808)488-1996

Fax(808)486-4369

As of Jan. 2000

FCC Information

List of FCC requirements and information

If required by the telephone company, inform them

of the following.

• FCC Registration No.:

(found on the rear of the unit)

•Ringer Equivalence No,:

(found on the rear of the unit)

•The particular telephone line to which the

equipment is connected.

This unit must notbe connectedto a coin operated

line•If you are on a partyline, checkwith your

local telephonecompany.

Ringer Equivalence Number (REN):

This REN is usefulindeterminingthe quantity of

devices you may connectto your telephoneline

and still have all of thosedevices ringwhen your

telephone numberis called. In most but notall

areas, the sum of the REN's of all devices

connectedto one hneshouldnot exceed five (5•0)•

To be certainof the numberof devicesyou may

connectto your line,as determinedby the REN,

you shouldcontactyour localtelephone company

to determine the maximumREN for your calling

area.

Inthe event that terminalequipmentcauses harm

to the telephonenetwork,the telephonecompany

shouldnotifythe customer,if possible,that service

may be stopped.However,where prior noticeis

impractical,the company may temporarilycease

serviceprovidingthat they:

a) Promptlynotifythe customer.

b) Give the customeran opportunityto correctthe

problemwiththeir equipment.

c) Informthe customerof the rightto bringa

complaintto the Federal Communication

Commissionpursuantto proceduresset outin

FCC Rules and RegulationsSubpartE of Part

68.

The TelephoneCompanymay make changesin its

communicationsfacilities,equipmentoperations,or

procedureswhere suchactionis reasonably

requiredin the operationof its businessand is not

inconsistentwiththe rules and regulationsin FCC

Part 68. If suchchangescan be reasonably

expectedto renderany customerterminal

equipmentincompatiblewithtelephonecompany

communications facilities, or requiremodificationor

alteration of suchterminal equipment,orotherwise

materiallyaffect its use or performance,the

customershallbe given adequate notice inwriting,

to allowthe customeran opportunityto maintain

uninterruptedservice.

CAUTION:

Anychanges ormodificationsnotexpressly

approvedby the party responsiblefor compliance

coukJvoidthe user'sauthorityto operate this

device.

When programmingemergencynumbersand/or

makingtestcallsto emergencynumbers:

1. Remainon the line and brieflyexplainto the

dispatcherthe reasonfor the callbefore

hangingup.

2. Performsuchactivitiesinthe off-peakhours;

suchas early morningor late evenings.

This telephoneprovidesmagneticcouplingto

hearingaids.

NOTE:

This equipmenthas beentested and foundto

complywiththe limitsfor a Class B digitaldevice,

pursuantto Part 15 of the FCC Rules•These limits

are designedto providereasonableprotection

againstharmfulinterferencein a residential

installation•This equipmentgenerates,uses, and

can radiateradiofrequencyenergy and, if not

installedand usedin accordancewiththe

instructions,may cause harmfulinterferenceto

radiocommunications.However,there is no

guaranteethat interferencewill not occurin a

particularinstallation.If thisequipment does cause

harmfulinterferenceto radtoor telewslon

reception,which can be determinedby turningthe

equipmentoff and on, the user is encouragedto

try to correct the interferenceby one or moreof

the followingmeasures:

-- Reorient or relocate the receiving antenna.

-- Increase the separation between the equipment

and receiver.

-- Connect the equipment into an outlet on a

circuit different from that to which the receiver is

connected.

-- Consult the dealer or an experienced radio/TV

technician for help.

Specifications

Technical data about this product

Applicable Lines:

Document Size:

Effective Scanning Width:

Recording Paper Size:

Effective Printing Width:

Transmission Time*:

Scanning Density:

Halftone Level:

Scanner Type:

Printer Type:

Data Compression System:

Modem Speed:

Operating Environment:

Dimensions (H x W_ D):

Mass (Weight):

Power Consumption:

Power Supply:

Memory Capacity:

Public Switched Telephone Network

Max. 216 mm (8V2") in width

Max. 600 mm (23%') in length

208 mm (83A6")

Letter: 216 mm x 279 mm (81/2" x 11")

Legal: 216 mm x 356 mm (8V2" x 14")

208 mm (83/1_")

Approx. 15 s/page (Original mode)**

Horizontal: 8 pels/mm (203 pels/inch)

Vertical: 3.85 liees/mm (98 lines/inch) -"STANDARD" mode

7.7 lines/ram (196 lines/inch) -=FINE"/"HALF TONE" mode

15.4 lines/mm (392 lines/inch) -"SUPER FINE" mode

64-level

Contact Image Sensor (CIS)

Thermal Transfer on plain paper

Modified Huffman (MH), Modified READ (MR)

9,600 /7,200 /4,800 /2,400 bps; Automatic Fallback

5 °C - 35 °C (41 °F - 95 °F), 20 % - 80 % RH (Relative Humidity)

185 mm x 345 mmx 276 mm (79/_" x 1319/="x 107,_")

Approx. 3.2 kg (8.5 lb.)

Standby: Approx. 4 W

Transmission: Approx. 16 W

Reception: Approx. 42 W (When receiving a 20% black document)

Copy: Approx. 42 W (When copying a 20% black document)

Maximum: Approx. 135 W (When copying a 100% black document)

120 VAC, 60 Hz

Voice memory*'*: Approx. 18 minutes of recording time including

greeting messages

Fax memory: Approx. 28 pages of memory reception

Approx. 25 pages of memory transmission

(Based on the ITU-T No. 1 Test Chart in standard

resolution.)

* Transmission speed depends upon the contents of the pages,

resolution, telephone line conditions and capability of the other

party's machine.

** The 15 second speed is based upon the ITU-T No. 1 Test

Chart and original mode. If the capability of the other party's

machine is interior to your unit, the transmission time may be

longer.

*** Recording time may be reduced by the calling party's

background noise.

Note:

eAny detailsgiven in these instructionsare subjectto changewithout

notice,

eThe picturesand illustrationsinthese instructionsmay vary slightlyfrom

the actualproduct.

ITU-T No. 1Test Chart

n= sumE_t Oatle_re tJmmm

_:_--,_,'----'-'.-F_",=--_=.___.,,,_-_=

Energy Star

As an ENERGY STARe Partner, Panasonic has

determined that this product meets the ENERGY

STAR e guidelines for energy efficiency.

ENERGY STAR is a U.S. registered mark.

Index

A Accessories .................. 6, 7

Advanced features ........... 64-68

Alert

(Memory reception)(Feature#44) .42, 66

(Message)(Feature #42) ........ 65

(Recording time)(Feature #43) ...66

AUTO ANSWER button/mode ...40, 41

AUTO ANSWER setting (Feature #77)..68

B Basic features .................. 63

Broadcast programming list ........ 81

Broadcast sending report ......... 39

Broadcast transmission ........ 36-39

C Call counter ................... 54

Caller ID ...................... 24

Caller ID list (Feature #26)...25, 65, 81

CALLER ID SEARCH button. 24, 26-28

Caller's recording time (Feature #10) .63

Cl_aracter table ................. 15

Cleaning ...................... 80

COLLATE button ................ 48

Communication messages ........ 69

Computer, using with ............. 46

Connecting tone (Feature #76) ..... 68

Connections ................... 12

Copy ...................... 48, 49

Copy enlargement]reduction .... 48, 49

COPY START button ............. 46

Date and time (Feature #01) .... 13, 63

Delayed transmission (Feature #25)..64

Dialing mode (Feature #13) ........ 63

DIGITAL SP-PHONE button ..... 18, 29

Directory feature ................ 20

DIRECTORY PROGRAM button .... 20

Display

(Centrast)(Feature #39) ........ 65

(Error messages) .......... 70, 71

Distinctive Ring service

(Feature #31 ) ................ 65

Document feeder ............... 80

Document jam .................. 77

Document size .............. 31,85

Enlarge copy ................ 48, 49

ERASE button ............... 53, 55

Error messages .............. 69-71

Extension telephone .......... 45, 46

Facsimile telephone number

(Feature #03) ............. 16, 63

Fax activation code (Feature #41) ...65

Fax auto redial ................. 31

FAX ONLY mode ............. 40, 43

FAX ONLY ring count

(Feature #06) ............. 43, 63

Fax pager (Feature #70) ....... 47, 67

FAX START button .............. 30

Fax voice guidance (Feature #47) ...66

Fax voice guide ................. 35

Feature programming ......... 62---68

Feeder cleaning ................ 80

Feeder jam .................... 77

Feeder pressure ................ 77

Film ..................... 7, 78, 79

FLASH button .................. 19

Friendly reception (Feature #46) . .42, 66

Greeting message

(Message transfer)(Feature #61) .61, 67

(TAD/FAX) ............... 51-53

(TEL/FAX) .......... 44, 45, 52, 53

Handset receiver volume .......... 17

HELP button .................... 8

Hyphen button ............... 20, 21

Identa-Ring (Feature #31) ......... 65

Incomingmessage monitor (Feature#67) . .67

Ink film .................. 7, 78, 79

Insert button ................ 14, 15

IQ-FAX (Feature #75) ...... 33, 34, 67

IO-FAX button .................. 34

Jam ....................... 76, 77

JOG DIAL

(Making a voice call) ........... 23

(Selecting characters) .......... 21

(Sending faxes) .............. 30

(Storing) ................. 20-22

Joumal auto p'rint (Feature #22) .... 64

Journal report ............... 32, 81

Legal paper ................. 10, 11

List

(Broadcast programming) ....... 81

(Broadcast sending) ........... 39

(Caller ID) (Feature #26) . 25, 65, 81

(Journal) ................. 32, 81

(Printer test) ................. 81

(Sending) ................... 32

(Setup) ..................... 81

(Telephone number) ........... 81

Logo (Feature #02) ........... 14, 63

Memory reception alert

(Feature #44) ............. 42, 66

Memory transmission ............ 30

86 ¸

Index

Message alert (Feature #42) ....... 65

Messagetransfer(Feature#60) .. 60, 61, 67

MUTE button ................... 18

Overseas transmission mode

(Feature #23) ................ 64

Pager call (Feature #70) ....... 47, 67

Paper jam ..................... 76

Paper tray ..................... 10

PAUSE button .................. 19

Power down report .............. 75

Power failure ................... 75

Power supply ............... 12, 85

Printer test list .................. 81

Printing paper size .............. 85

Printing reports ................. 81

Problem solving .............. 72-75

Programmable features ........ 62-68

Pulse dialing_Feature #13) ........ 63

QUICK button .................. 54

QUICK SCAN button .......... 30, 48

Receiving

(Fax) ...................... 42

(Setting) ................. 40, 41

Receiving alert (Feature #44) ...... 66

Receiving reduction (Feature #36)...65

Recording

(Greeting message) ........ 52, 61

(Memo message) ............. 56

(Telephone conversation) ....... 56

Recording paper ............. 11, 85

Recording paper jam ............. 76

Recording time alert (Feature #43) . .66

Recording time for TAD/FAX greeting

message (Feature #54) ........ 67

REDIAL button .............. 18, 31

Remote operation card ........ 57, 58

Remote operation ID (Feature #11) ..63

Reduce copy ................ 48, 49

Replacement film ........... 7, 78, 79

Report

Broadcast programming) ....... 81

Broadcast sending) ........... 39

Caller ID)(Feature #26) . .25, 65, 81

Joumal) ................. 32, 81

Printer test) ................. 81

Sending) ................... 32

(Setup) ..................... 8"_

(Telephone number) ........... 81

Reset (Feature #80) ............. 68

RESOLUTION button ............ 30

Ring count

(FAX ONLY)(Feature #06) ...... 63

(TAD/FAX)(Feature #06) ..... 50, 63

(TEL/FAX)(Feature #78) ........ 68

Ring pattern detection (Feature #31) . .65

Ringer volume .................. 17

Sending

(Broadcast) ............... 36-39

(From.memory) .............. 30

(IQ-FAX) ................. 33, 34

(JOG DIAL) ................. 30

(Manually) .................. 30

Sending document

(Does not feed or multi-feeds) ...77

Sending report (Feature #04) .... 32, 63

Set default (Feature #80) ......... 68

Setup list ...................... 81

Silent tax recognition ring

(Feature #30) ................ 65

SLOW button .................. 54

Speaker volume ................ 17

Specifications .................. 85

Storing

(Caller information) ............ 27

(JOG DIAL) .............. 20-22

TAD/FAX mode .............. 40, 50

TAD/FAX ring count (Feature #06) . .50, 63

TEL mode .................. 41, 42

TEL/FAX delayed ring count

(Feature #78) ................ 68

TEL/FAX mode ........... 41, 44, 45

Telephone number list ............ 81

Thermal head cleaning ........... 80

Toll saver .......... ,.......... 50

TONE button ................... 19

Tone dialing (Feature #13) ......... 63

Transmission

(Broadcast) ............... 36-39

(From memory) .............. 30

(IQ-FAX) ................. 33, 34

(JOG DIAL) ................. 30

(Manually) .................. 30

Transmittable document .......... 31

Voice call

(Answering) ................. 18

(JOG DIAL) ................. 23

(Making) .................... 18

Voice contact .................. 29

Voice mail ..................... 41

Voice time/day stamp ............ 54

VOLUME button ................ 17

r .......................... ,:

: KX-FP86 I ':

=L--'Pt_'"r-°"r-"P'_"h_'Ji Panasonic FAXADVANTAGEPROGRAM

Free peace of mind,

direct from Panasonic

NO EXTRA COST Panasonic

i B

FAXADUUVTAGEPROGP,AM

•1-year limited warranty yparts & labor

•Toll-free help line

•Free overnight replacement 3

and repair program

ThePanssonfoFaxAdvantageConsumerServiceProgram.

Paeasenicknowsthatifyourfaxmachineisnetupandrunning,

neitherisyourbusiness.That'swhywecreatedthePaeasonicFax

Advanta_Program.Includedatnoextrecealwiththepurchaneofa

PanasonleFaxMachine,theFaxAdvantageProgramcanprovideafree

_eet unit3overnightifyouroriginalunitisinneedofrepair.

Hem'showitworks:

1. Ifyouhavea problemwithyourfaxwhileitiscoveredbytheone-

yearlimitedwarrenty_,callourtoit-freehalp-itneat1-800-HELP-

FAX2.

2. Talktooneofeartechnicalexpertstodiagnoseyourproblemover

thephone.

3. if repairsarenecessaryandyouareer_ib_dtoserviceunderthe

termsandconditionsofthelimitedwarranty+,wewillseeda refur-

bishedreplacementunittoyouovernightorsecondbusinessday

delivery,dependingonthetimeofyourca[[.

AsenendoptinnavailableunderouraneJmarlimitedwarrantyisto

mail.inorcarry-inyearfaxtooneof ourRegionalServicecenters,

wheretheunitwillberepairedandreturnedtoyou.

/nstructions

ifyouchoosetoreceivea replacamerdunitundertheFaxAdvantage

Program,Panasonicwiltprovidea replacementu_ whichwillbe

completofyrefarbiched,quatity-tastedbyReeasonicteehn_aneand

individuallyhand-bspantadbeforeif isship<_:ltoyou.Yeawillkeepthe

replacementunitandsendtheor_iiealundto usinthereplacement

unit'sbex.UPSwiltpickuptbeuretatnechargefoyou,shoulaitbe

determinedthatyouareentitledtowarrantyservice.Apmof-of-plxchaea

mustbeincludedw_ therotumedproduct.Anyunitthatis replacedby

Paeaeeoicandnetshippedwithproberpmof+of+l_rchasebyyouwiltbe

subjecttoa minimum$100.00charge,Theoriginalu_ mustbe

Wopadypackagedinthesamemannerasthereplacamentunit,uifitzing

thepackingmaterials_rovided.Damageduetoimproperor

inadequatepackingwillhachargedtoyouasanout-of-warreofycost.

if our1-800-HELP-FAXtechniciansdeterminethatyourunitmaybean

"oof-of-bexfailure"5,wewillattempttoprovideyouwithafactory-new

replacementunit6.Youmastchipacopyofyourreceiptwithyourorigi-

natunittoverifythatyoupurchasedtheunitwithin10dey5priorto

your1+80Q-HELP-FAXcall.

Requirements

Youmustgiveourtechniciansavalidcreditcardnumber(Discover,

VISA,MasterCard,orAmericanExpress,'0pitma),Productthatisnot

returnedtoPanssonicby10businessdaysaftershipmentofthe

replacementproductwillbechaq_edtoyourcreditcardaccountof

Panesonic'sSuggestedRetailPnee(seedealerfordetails),ifyour

originalunitisneteligiolaforwarrantyser,'ine,yourcardwillbe

chargedforthenea-warreofyrepairoftheunitat Panasenic*scurrent

rateterpansandta_,randkxanyshippthgchargeaassociatedw_h

thisprogram.Ifyeadenetwishtopayout-of-wenantyrepairnests,

youwillbe respansil_eforrofuroingthereplacementunitto Panasonic

andforpayingallshippingchargesa._sociatedwiththisprogram

includingtheovernightdeliveryofthemplasemantproducttoyou,

shipmentoftheproblemunittoPaneeanic,shipmentofthe

replaseroentunitbacktoPanusonicaridthereturnofyearoriginal

unithacktoyea.Creditstatuswillbeverifiedpriortosendingthe

replacementproduct.

1, S_ dea_ Ira+H_ed wammtydetai_+

2. AltorthefaxadvantageproQranl,c_._ ourCo_nundServ_ Techflk_l,S_oort

LineatI-_-ssS-PN'_, !t:g00:555-7262),forfeei0_sedtechnicalsupooa.

3.Fleplacementt,mtisre_,+,m;h_.

4. Repla_erne_programexoude_Pue_oRicoandissubjecttoto_ination at any_me

withoutadvancenot_.

5. "Out_.box f_u_e' _ 8n inoperableund toat was _rchased no more _10 da_s

pdortoyourI_OU-HELP+FAXcarl,_d wouldotndmisequar_forwarrant'/ser_ce

imd_ the tormsm_dcondif_msofthe _itod w+_.

6.Panasonicreserves_he_t tosend__ uniL

Panasonlc Consumer Electronics

Company, Division of Matsushita

Electric Corporation of America

OnePanasonicWay,Secaucus,

NewJersey07094

Panasonlc Sales Company,

Division of Matsushlta Electric of

Puerto Rico, Inc. ("PSC")

Ave. 65 de Infantarfa,Km. 9.5

San Gabriel IndustrialPark, Carolina,

Puerto Rico00985

Printed in USA PFQX1423YA WM0300EN1030

PANASONIC Fax Machines Manual L0090061

KX-FP85 L0090061

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