PainTechnology Medicare Face Notice Bulletin Number User Manual
2013-06-25
User Manual: PainTechnology Medicare Face Notice
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DEPARTMENT OF HEALTH AND HUMAN SERVICES Centers for Medicare & Medicaid Services REVISED products from the Medicare Learning Network® (MLN) • “The Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program: Traveling Beneficiary,” Fact Sheet, ICN 904484, Downloadable only. MLN Matters® Number: MM8304 Related Change Request (CR) #: CR 8304 Related CR Release Date: May 31, 2013 Effective Date: July 1, 2013 Related CR Transmittal #: R468PI Implementation Date: July 1, 2013 Detailed Written Orders and Face-to-Face Encounters Provider Types Affected This MLN Matters® Article is intended for physicians, Physician Assistants (PAs), Nurse Practitioners (NPs), Clinical Nurse Specialists (CNSs) and suppliers submitting claims to Durable Medical Equipment Medicare Administrative Contractors (DME MACs) for certain Durable Medical Equipment (DME) items and services provided to Medicare beneficiaries. What You Need to Know This article is based on Change Request (CR) 8304, which instructs DME MACs to implement requirements, which are effective July 1, 2013, for detailed written orders for face-to-face encounters conducted by the physician, PA, NP or CNS for certain DME items as defined in 42 CFR 410.38(g). (That section is available at http://www.gpo.gov/fdsys/pkg/CFR-2011-title42-vol2/pdf/CFR-2011title42-vol2-sec410-38.pdf on the Internet.) When a claim for these items is selected for review, Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 1 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 contractors must deny the claim if the requirements for a face-to-face encounter are not met. Make sure that your billing staffs are aware of these requirements. Background As a condition for payment, Section 6407 of the Affordable Care Act requires a physician to document that the physician, PA, NP or CNS has had a face-to-face encounter examination with a beneficiary in the six (6) months prior to the written order for certain items of DME (the complete list of items is found in Appendix A at the end of this article). This section does not apply to Power Mobility Devices (PMDs) as these items are covered under a separate requirement. This includes encounters conducted via the Centers for Medicare & Medicaid Services (CMS)approved use of telehealth (as described in Chapter 15 of the "Medicare Benefit Policy Manual" and Chapter 12 of the "Medicare Claims Processing Manual"). Those manuals are available at http://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/Internet-Only-Manuals-IOMs.html on the CMS website. Note that the date of the written order must not be prior to the date of the face-to-face encounter. The face-to-face encounter conducted by the physician, PA, NP, or CNS must document that the beneficiary was evaluated and/or treated for a condition that supports the item(s) of DME ordered. In the case of a DME ordered by a PA, NP, or CNS, a physician (MD or DO) must document the occurrence of a face-to-face encounter by signing/co-signing and dating the pertinent portion of the medical record. The written order for the DME must include, at a minimum; 1. the beneficiary's name, 2. the item of DME ordered, 3. the prescribing practitioner's National Provider Identifier (NPI), 4. the signature of the ordering practitioner and 5. the date of the order. Failure to meet any of the above requirements will result in denial of the claim. Physicians will be provided an additional payment, using code G0454, for signing/co-signing the faceto-face encounter of the PA/NP/CNS. The physician should not bill the G code when he/she conducts the face-to-face encounter. Note that the G code may only be paid to the physician one time per beneficiary per encounter, regardless of the number of covered items documented in the face-to-face encounter. CR8304 implements these changes in Chapter 5 of the "Program Integrity Manual" to support 42 Code of Federal Regulations (CFR) 410.38(g) and the revised portion of that manual is attached to CR8304. Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 2 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 Additional Information The official instruction, CR8304, issued to your DME MAC regarding this change, may be viewed at http://www.cms.gov/Regulations-and-Guidance/Guidance/Transmittals/Downloads/R468PI.pdf on the CMS website. If you have any questions, please contact your DME MAC at their toll-free number, which may be found at http://www.cms.gov/Research-Statistics-Data-and-Systems/MonitoringPrograms/provider-compliance-interactive-map/index.html on the CMS website. Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 3 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 Appendix A The DME list of Specified Covered Items are as follows, the original list was at 77 FR 44798: HCPCS Code Description E0185 Gel or gel-like pressure mattress pad E0188 Synthetic sheepskin pad E0189 Lamb's wool sheepskin pad E0194 Air fluidized bed E0197 Air pressure pad for mattress standard length and width E0198 Water pressure pad for mattress standard length and width E0199 Dry pressure pad for mattress standard length and width E0250 Hospital bed fixed height with any type of side rails, mattress E0251 Hospital bed fixed height with any type side rails without mattress E0255 Hospital bed variable height with any type side rails with mattress E0256 Hospital bed variable height with any type side rails without mattress E0260 Hospital bed semi-electric (Head and foot adjustment) with any type side rails with mattress E0261 Hospital bed semi-electric (head and foot adjustment) with any type side rails without mattress E0265 Hospital bed total electric (head, foot and height adjustments) with any type side rails with mattress E0266 Hospital bed total electric (head, foot and height adjustments) with any type side rails without mattress E0290 Hospital bed fixed height without rails with mattress E0291 Hospital bed fixed height without rail without mattress E0292 Hospital bed variable height without rail without mattress E0293 Hospital bed variable height without rail with mattress E0294 Hospital bed semi-electric (head and foot adjustment) without rail with mattress E0295 Hospital bed semi-electric (head and foot adjustment) without rail without Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 4 of 11 MLN Matters® Number: MM8304 HCPCS Code Related Change Request Number: 8304 Description mattress E0296 Hospital bed total electric (head, foot and height adjustments) without rail with mattress E0297 Hospital bed total electric (head, foot and height adjustments) without rail without mattress E0300 Pediatric crib, hospital grade, fully enclosed E0301 Hospital bed Heavy Duty extra wide, with weight capacity 350-600 lbs with any type of rail, without mattress E0302 Hospital bed Heavy Duty extra wide, with weight capacity greater than 600 lbs with any type of rail, without mattress E0303 Hospital bed Heavy Duty extra wide, with weight capacity 350-600 lbs with any type of rail, with mattress E0304 Hospital bed Heavy Duty extra wide, with weight capacity greater than 600 lbs with any type of rail, with mattress E0424 Stationary compressed gas Oxygen System rental; includes contents, regulator, nebulizer, cannula or mask and tubing E0431 Portable gaseous oxygen system rental includes portable container, regulator, flowmeter, humidifier, cannula or mask, and tubing E0433 Portable liquid oxygen system E0434 Portable liquid oxygen system, rental; includes portable container, supply reservoir, humidifier, flowmeter, refill adaptor, content gauge, cannula or mask, and tubing E0439 Stationary liquid oxygen system rental, includes container, contents, regulator, flowmeter, humidifier, nebulizer, cannula or mask, and tubing E0441 Oxygen contents, gaseous (1 months supply) E0442 Oxygen contents, liquid (1 months supply) E0443 Portable Oxygen contents, gas (1 months supply) E0444 Portable oxygen contents, liquid (1 months supply) E0450 Volume control ventilator without pressure support used with invasive interface E0457 Chest shell Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 5 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 HCPCS Code Description E0459 Chest wrap E0460 Negative pressure ventilator portable or stationary E0461 Volume control ventilator without pressure support node for a noninvasive interface E0462 Rocking bed with or without side rail E0463 Pressure support ventilator with volume control mode used for invasive surfaces E0464 Pressure support vent with volume control mode used for noninvasive surfaces E0470 Respiratory Assist Device, bi-level pressure capability, without backup rate used non-invasive interface E0471 Respiratory Assist Device, bi-level pressure capability, with backup rate for a non-invasive interface E0472 Respiratory Assist Device, bi-level pressure capability, with backup rate for invasive interface E0480 Percussor electric/pneumatic home model E0482 Cough stimulating device, alternating positive and negative airway pressure E0483 High Frequency chest wall oscillation air pulse generator system E0484 Oscillatory positive expiratory device, non-electric E0570 Nebulizer with compressor E0575 Nebulizer, ultrasonic, large volume E0580 Nebulizer, durable, glass or autoclavable plastic, bottle type for use with regulator or flowmeter E0585 Nebulizer with compressor & heater E0601 Continuous airway pressure device E0607 Home blood glucose monitor E0627 Seat lift mechanism incorporated lift-chair E0628 Separate Seat lift mechanism for patient owned furniture electric E0629 Separate seat lift mechanism for patient owned furniture non-electric Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 6 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 HCPCS Code Description E0636 Multi positional patient support system, with integrated lift, patient accessible controls E0650 Pneumatic compressor non-segmental home model E0651 Pneumatic compressor segmental home model without calibrated gradient pressure E0652 Pneumatic compressor segmental home model with calibrated gradient pressure E0655 Non- segmental pneumatic appliance for use with pneumatic compressor on half arm E0656 Non- segmental pneumatic appliance for use with pneumatic compressor on trunk E0657 Non- segmental pneumatic appliance for use with pneumatic compressor chest E0660 Non- segmental pneumatic appliance for use with pneumatic compressor on full leg E0665 Non- segmental pneumatic appliance for use with pneumatic compressor on full arm E0666 Non- segmental pneumatic appliance for use with pneumatic compressor on half leg E0667 Segmental pneumatic appliance for use with pneumatic compressor on fullleg E0668 Segmental pneumatic appliance for use with pneumatic compressor on full arm E0669 Segmental pneumatic appliance for use with pneumatic compressor on half leg E0671 Segmental gradient pressure pneumatic appliance full leg E0672 Segmental gradient pressure pneumatic appliance full arm E0673 Segmental gradient pressure pneumatic appliance half leg E0675 Pneumatic compression device, high pressure, rapid inflation/deflation cycle, for arterial insufficiency E0692 Ultraviolet light therapy system panel treatment 4 foot panel Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 7 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 HCPCS Code Description E0693 Ultraviolet light therapy system panel treatment 6 foot panel E0694 Ultraviolet multidirectional light therapy system in 6 foot cabinet E0720 Transcutaneous electrical nerve stimulation, two lead, local stimulation E0730 Transcutaneous electrical nerve stimulation, four or more leads, for multiple nerve stimulation E0731 Form fitting conductive garment for delivery of TENS or NMES E0740 Incontinence treatment system, Pelvic floor stimulator, monitor, sensor, and/or trainer E0744 Neuromuscular stimulator for scoliosis E0745 Neuromuscular stimulator electric shock unit E0747 Osteogenesis stimulator, electrical, non-invasive, other than spine application. E0748 Osteogenesis stimulator, electrical, non-invasive, spinal application E0749 Osteogenesis stimulator, electrical, surgically implanted E0760 Osteogenesis stimulator, low intensity ultrasound, non-invasive E0762 Transcutaneous electrical joint stimulation system including all accessories E0764 Functional neuromuscular stimulator, transcutaneous stimulations of muscles of ambulation with computer controls E0765 FDA approved nerve stimulator for treatment of nausea & vomiting E0782 Infusion pumps, implantable, Non-programmable E0783 Infusion pump, implantable, Programmable E0784 External ambulatory infusion pump E0786 Implantable programmable infusion pump, replacement E0840 Tract frame attach to headboard, cervical traction E0849 Traction equipment cervical, free-standing stand/frame, pneumatic, applying traction force to other than mandible E0850 Traction stand, free standing, cervical traction E0855 Cervical traction equipment not requiring additional stand or frame E0856 Cervical traction device, cervical collar with inflatable air bladder Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 8 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 HCPCS Code Description E0958 Manual wheelchair accessory, one-arm drive attachment E0959 Manual wheelchair accessory-adapter for Amputee E0960 Manual wheelchair accessory, shoulder harness/strap E0961 Manual wheelchair accessory wheel lock brake extension handle E0966 Manual wheelchair accessory, headrest extension E0967 Manual wheelchair accessory, hand rim with projections E0968 Commode seat, wheelchair E0969 Narrowing device wheelchair E0971 Manual wheelchair accessory anti-tipping device E0973 Manual wheelchair accessory, adjustable height, detachable armrest E0974 Manual wheelchair accessory anti-rollback device E0978 Manual wheelchair accessory positioning belt/safety belt/ pelvic strap E0980 Manual wheelchair accessory safety vest E0981 Manual wheelchair accessory Seat upholstery, replacement only E0982 Manual wheelchair accessory, back upholstery, replacement only E0983 Manual wheelchair accessory power add on to convert manual wheelchair to motorized wheelchair, joystick control E0984 Manual wheelchair accessory power add on to convert manual wheelchair to motorized wheelchair, Tiller control E0985 Wheelchair accessory, seat lift mechanism E0986 Manual wheelchair accessory, push activated power assist E0990 Manual wheelchair accessory, elevating leg rest E0992 Manual wheelchair accessory, elevating leg rest solid seat insert E0994 Arm rest E1014 Reclining back, addition to pediatric size wheelchair E1015 Shock absorber for manual wheelchair E1020 Residual limb support system for wheelchair E1028 Wheelchair accessory, manual swing away, retractable or removable Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 9 of 11 MLN Matters® Number: MM8304 HCPCS Code Related Change Request Number: 8304 Description mounting hardware for joystick, other control interface or positioning accessory E1029 Wheelchair accessory, ventilator tray E1030 Wheelchair accessory, ventilator tray, gimbaled E1031 Rollabout chair, any and all types with castors 5" or greater E1035 Multi-positional patient transfer system with integrated seat operated by care giver E1036 Patient transfer system E1037 Transport chair, pediatric size E1038 Transport chair, adult size up to 300lb E1039 Transport chair, adult size heavy duty >300lb E1161 Manual Adult size wheelchair includes tilt in space E1227 Special height arm for wheelchair E1228 Special back height for wheelchair E1232 Wheelchair, pediatric size, tilt-in-space, folding, adjustable with seating system E1233 Wheelchair, pediatric size, tilt-in-space, folding, adjustable without seating system E1234 Wheelchair, pediatric size, tilt-in-space, folding, adjustable without seating system E1235 Wheelchair, pediatric size, rigid, adjustable, with seating system E1236 Wheelchair, pediatric size, folding, adjustable, with seating system E1237 Wheelchair, pediatric size, rigid, adjustable, without seating system E1238 Wheelchair, pediatric size, folding, adjustable, without seating system E1296 Special sized wheelchair seat height E1297 Special sized wheelchair seat depth by upholstery E1298 Special sized wheelchair seat depth and/or width by construction E1310 Whirlpool non-portable E2502 Speech Generating Devices prerecord messages between 8 and 20 Minutes Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 10 of 11 MLN Matters® Number: MM8304 Related Change Request Number: 8304 HCPCS Code Description E2506 Speech Generating Devices prerecord messages over 40 minutes E2508 Speech Generating Devices message through spelling, manual type E2510 Speech Generating Devices synthesized with multiple message methods E2227 Rigid pediatric wheelchair adjustable K0001 Standard wheelchair K0002 Standard hemi (low seat) wheelchair K0003 Lightweight wheelchair K0004 High strength ltwt wheelchair K0005 Ultra Lightweight wheelchair K0006 Heavy duty wheelchair K0007 Extra heavy duty wheelchair K0009 Other manual wheelchair/base K0606 AED garment with electronic analysis K0730 Controlled dose inhalation drug delivery system Disclaimer This article was prepared as a service to the public and is not intended to grant rights or impose obligations. This article may contain references or links to statutes, regulations, or other policy materials. The information provided is only intended to be a general summary. It is not intended to take the place of either the written law or regulations. We encourage readers to review the specific statutes, regulations and other interpretive materials for a full and accurate statement of their contents. CPT only copyright 2012 American Medical Association. Page 11 of 11
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