Palm 810 PDA With Bluetooth User Manual Getting Started with Your Zire XX Handheld
Palm Inc PDA With Bluetooth Getting Started with Your Zire XX Handheld
Palm >
User Manual
Getting Started
with Your Zire™ 72 Handheld
72
Zire™ XX Handheld ii
Copyright and Trademark
© 2003 palmOne, Inc. All rights reserved.
Zire, the Zire logo, and VersaMail are trademarks or registered trademarks of palmOne, Inc.
Graffiti, HotSync, and the HotSync logo are trademarks or registered trademarks of PalmSource,
Inc. palmOne, the palmOne logo, Palm, and Palm OS are trademarks or registered trademarks of
the Palm Trademark Holding Company LLC, and are used under license by palmOne, Inc. The
Bluetooth trademark is used by palmOne, Inc. under express license from Bluetooth SIG, Inc.
palmOne, Inc. uses the MPEG Layer-3 audio decoding technology trademarks under express
license from Fraunhofer IIS and Thomson. All other brands are trademarks or registered
trademarks of their respective owners.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this
guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise
through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss
caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make
backup copies of all important data on other media to protect against data loss.
[ ! ] IMPORTANT Please read the End User Software License Agreement with this product before
using the accompanying software program(s). Using any part of the software indicates that you
accept the terms of the End User Software License Agreement.
Software Download Available
Palm™Desktop software is supplied on a CD. If you do not have access to a CD drive for your
computer, you can download Palm Desktop software from www.palmOne.com/support/intl.
PN: 407-5565A-US
Zire™ XX Handheld iii
Table of Contents
About This Book ....................................................................vii
Viewing this guide ......................................................................................vii
What’s in this guide? .................................................................................viii
Chapter 1: Exploring Your Handheld......................................1
Locating the controls on your handheld.....................................................2
What’s on my handheld? .............................................................................6
What extra software is on the CD?..............................................................7
Opening applications....................................................................................9
Using the onscreen keyboard....................................................................10
Using menus ...............................................................................................12
Using the 5-way navigator.........................................................................13
Handheld do’s and don’ts ..........................................................................15
Beyond the basics.......................................................................................16
Chapter 2: Synchronizing Your Handheld
with Your Computer...............................................................17
Why synchronize information?..................................................................18
What information is synchronized?...........................................................19
Synchronizing information ........................................................................20
Beyond the basics.......................................................................................21
Chapter 3: Expanding Your Handheld..................................22
How can expansion cards help me?..........................................................23
Inserting an expansion card.......................................................................24
Removing an expansion card....................................................................25
Beyond the basics.......................................................................................26
Zire™ XX Handheld iv
Chapter 4: Managing Your Contacts....................................27
Adding a contact.........................................................................................28
Locating a contact on your list...................................................................30
Beaming a contact ......................................................................................31
Beyond the basics.......................................................................................32
Chapter 5: Managing Your Calendar....................................33
Scheduling an appointment.......................................................................34
Checking your schedule .............................................................................36
Setting an alarm..........................................................................................37
Beyond the basics.......................................................................................38
Chapter 6: Managing Your Tasks..........................................39
Creating a task.............................................................................................40
Organizing your tasks.................................................................................41
Marking a task complete ............................................................................42
Beyond the basics.......................................................................................43
Chapter 7: Writing Memos....................................................44
Creating a memo ........................................................................................45
Viewing and editing a memo.....................................................................46
Beyond the basics.......................................................................................47
Chapter 8: Writing Notes ......................................................48
Creating a note............................................................................................49
Viewing and editing a note ........................................................................50
Beyond the basics.......................................................................................51
Chapter 9: Recording Voice Memos.....................................52
Creating a voice memo ..............................................................................53
Listening to a voice memo.........................................................................54
Beyond the basics.......................................................................................55
Zire™ XX Handheld v
Chapter 10: Taking and Viewing Photos and Videos .........56
Sharing photos and videos........................................................................57
Supported file types ...................................................................................57
Adjusting the camera settings...................................................................58
Capturing a photo.......................................................................................60
Recording a video.......................................................................................61
Viewing photos or videos ..........................................................................62
Organizing photos or videos into albums ................................................63
Annotating a photo.....................................................................................65
Beyond the basics.......................................................................................66
Chapter 11: Listening to Music.............................................67
Transferring MP3 files to an expansion card............................................68
Transferring music from a CD to an expansion card...............................70
Playing music on your handheld...............................................................74
Beyond the basics.......................................................................................75
Chapter 12: Connecting Wirelessly to Other Devices ........76
What can I do with the Bluetooth application? ........................................77
What types of connections can I make?....................................................77
Entering basic Bluetooth settings..............................................................78
Setting up a phone connection..................................................................79
Accessing e-mail and the web with your phone connection ..................82
Setting up a connection for wireless synchronization.............................83
Beyond the basics.......................................................................................84
Chapter 13: Sending and Receiving E-mail Messages.......85
Setting up an account.................................................................................86
Getting and reading e-mail messages ......................................................89
Sending an e-mail message.......................................................................90
Beyond the basics.......................................................................................91
Zire™ XX Handheld vi
Chapter 14: Sending and Receiving Text and Multimedia
Messages.................................................................................92
Sending a text message.............................................................................93
Sending a multimedia message................................................................94
Getting and reading text messages ..........................................................98
Beyond the basics.......................................................................................99
Chapter 15: Browsing the Web...........................................100
Accessing a web page..............................................................................101
Beyond the basics.....................................................................................102
Chapter 16: Customizing Your Handheld ..........................103
Setting the date and time.........................................................................104
Preventing your handheld from turning on by accident .......................106
Changing the screen fonts .......................................................................107
Correcting problems with tapping ..........................................................109
Selecting sound settings..........................................................................110
Changing screen colors............................................................................111
Beyond the basics.....................................................................................112
Chapter 17: Common Questions .......................................113
Beyond the basics.....................................................................................117
Product Regulatory Information .........................................118
Zire™ XX Handheld vii
About This Book
This guide tells you everything you need to know to start using your handheld—
from the things you’ll do every day, to the things that make your handheld not
only useful, but fun.
Viewing this guide
Here are some helpful tips for making it easier to read and find information in this guide:
• Click Zoom In repeatedly to magnify the page size. Click Zoom Out to return to the
original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, click Previous View or to return to the page you were
on before you clicked the link.
• You can also print an especially interesting or important page or pages by clicking Print. When
selecting the page(s) to print, be sure to use the file page number shown at the bottom of your
computer screen, not the printed page number. For example, to print the page you are reading
right now, select page 7(the file page), not page vii (the printed page).
Before You Begin
[!]
Complete the steps in
Read This First in your
handheld package to set
up your handheld and
install the software on
your computer.
Zire™ XX Handheld viii
What’s in this guide?
Each chapter contains step-by-step instructions with cues for action, links to detailed information,
and sidebars.
Step-by-step instructions
How-to information. Look for these cues in instructions:
Links
Links appear as underlined words in sidebars and other places throughout this guide. Some links
take you to other pages in this guide, and others take you to the User Guide on the web.
Cue at the bottom of a page that means the procedure continues on
the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
In this chapter Links on the first page of each chapter that send you to a specific section.
Beyond the basics Links on the last page of each chapter that send you to the User Guide to
learn about more things that you can do with an application or feature.
Continued
Done
NOTE
Zire™ XX Handheld ix
Sidebars
Before You Begin
[!]
Things you must complete before you can do the steps described in the chapter.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a pointer to more information.
»
Key Term
A technical term related to the topic being described. It may appear in this guide or only on your
handheld.
User Guide
A pointer to the web where you can find more info on the topics in this guide and on other
features of your handheld.
My Handheld
A pointer to the web where you can share info with other handheld users and learn the latest
tips, tricks, and more.
Support
A pointer to the web where you can find help if you experience problems with the topics in the
chapter or with your handheld.
Tip
To access the User Guide,
you need to be connected
to the Internet.
Zire™ XX Handheld 1
CHAPTER 1
Exploring Your Handheld
Whether you’re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
helps you keep track of your schedule,
your business and personal contacts,
your to-do list, your memos, and your
photos.
Handhelds are for fun, too. You can
take pictures and create digital photo
albums, play games, and read eBooks.
Insert expansion cards (sold
separately) to listen to music and audio
books, or to enjoy useful reference
software and more.
Benefits of your
Zire™ XX handheld
• Save time
• Stay organized
• Travel light
• Protect your information
• Have fun: take photos, capture
videos, play music, and more
I
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Locating the controls on
your handheld
What’s on my handheld?
What extra software is on
the CD?
Opening applications
Using the onscreen keyboard
Using menus
Using the 5-way navigator
Handheld do’s and don’ts
Beyond the basics
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 2
Locating the controls on your handheld
Front panel controls
Screen Displays the applications and information on your handheld. The
screen is touch sensitive.
Clock icon Displays the current time and date.
Input area Opens the onscreen keyboard when you tap ABC or 123. Or write
Graffiti 2 letters on the left side and numbers on the right.
Display icon Lets you adjust the brightness of your handheld’s display.
5-way navigator Helps you move around and select info to display on the screen.
Application
buttons Opens the Calendar, Contacts, Camera, and Music (RealOne™ Mobile
Player) applications.
Screen 5-way navigator
Calendar
Contacts
Camera
Music
Input area
Display icon
Clock icon
Application buttons
»
Key Term
Graffiti®2 writing
A special set of letters,
numbers, and symbols
that you can use to write
directly on the screen.
To learn more about
Graffiti 2 writing, go to
the Quick Tour on your
handheld.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 3
Top and side panel controls
IR port Beams information between handhelds and other devices that have an
IR port.
Expansion card
slot Lets you insert expansion cards (sold separately) to play music, back
up info and add memory, applications, and accessories to your
handheld.
Power button Turns your handheld on or off and lets you turn Keylock on (if active).
Indicator light Lets you know the charging status when your handheld is attached to
the power adapter, and notifies you when alert messages appear.
Stylus
Expansion
card slot
Power button
IR port
Indicator light
Headphone
jack
Voice Memo
button
»
Key Term
IR Short for infrared.
Beaming uses infrared
light to send information
between two IR ports that
are within a few feet of
each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 4
Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to
your handheld so you can listen to music and other audio applications.
Voice Memo
button Records a voice memo when you press and hold this button.
Stylus Lets you enter information on your handheld. To use the stylus, slide it
out of the slot and hold it as you would a pen or pencil. Using your
fingertip instead of the stylus is OK, but don’t use your fingernail, a real
pen, or other sharp object to touch the screen.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 5
Back panel controls
Camera lens Lets you take a picture with the built-in digital camera.
Speaker Lets you listen to alarms, game and system sounds, and music.
Microphone Lets you record sounds in audio applications such as Voice Memo
and in video applications such as palmOne™ Media Player.
Reset button Resets your handheld if it freezes (stops responding).
Power connector Connects your handheld to the power adapter so you can charge it.
Mini-USB connector Lets you connect your handheld to your computer, using the
HotSync® cable, so you can synchronize.
Bluetooth™ radio Enables your handheld to connect with other devices that use
Bluetooth communication.
Mini-USB
connector Reset
button
Power connector
Bluetooth
logo
Camera lens
Speaker
Microphone
»
Key Term
USB The type of
connector or cable that’s
commonly used to
connect accessories to a
computer.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 6
What’s on my handheld?
Your handheld comes with many applications preinstalled and ready to use. Open these
applications by pressing the application buttons on the front panel or by selecting the icons on the
Home screen.
0
Quick Tour Learn about your handheld and how to enter info.
Bluetooth Set up wireless connections to a mobile phone, network, or computer for sending
and receiving information.
Calculator Solve basic math calculations such as splitting restaurant bills and figuring tips.
Calendar Manage your schedule, from lunch with a friend, to weekly meetings, to annual
events like holidays, to extended events like conferences and vacations. Even
color code your schedule by category.
Camera Capture photos and videos with the built-in camera.
Card Info View information about an expansion card seated in the expansion card slot.
Contacts Store names and addresses, phone numbers, e-mail and web site addresses—
even photos and birthdays. Organize your contacts into categories.
Expense Track business or travel expenses and print expense reports after you
synchronize with your computer.
HotSync Synchronize the info on your handheld with the info on your computer.
Media View and edit photos and videos.
Memos Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Prefs Customize your handheld’s sound levels, colors, security, and more.
Tip
Can’t find some of these
applications? Tap the
category list in the upper-
right corner of the Home
screen and select All.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 7
What extra software is on the CD?
By now you’ve probably installed Palm™Desktop software and Quick Install from the CD. When
you’re ready, check out the extra software on the CD. You can install it at any time. Your CD
includes titles such as the following:
0
RealOne Carry your music with you on expansion cards (sold separately), create playlists,
and listen to music on your handheld.
Tasks Stay on top of your to-do list. Enter things you need to do, prioritize them, set
alarms, and then monitor your deadlines.
Voice Memo Record short voice clips using the built-in microphone.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
you up.
Addit Preview, try, and buy software (web access required). Windows only.
Adobe Reader
for Palm OS View PDF files that are tailored to fit your handheld’s screen.
AudiblePlayer Listen to newspapers, books, public radio, language instruction, and
more (additional fees may apply). Windows only.
Documents to Go Create, view, and edit Microsoft Word and Excel files. For information,
see the Getting Started Manual for this application on your computer.
Getting Started Guide Keep the guide you’re reading right now with you and view it on your
handheld.
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
Palm Reader Purchase and download eBooks from the web so you can read them
when you want, where you want.
Tip
To install extra software
from the CD:
1. Insert the CD into your
CD drive.
2. Windows: On the
Discover Your Handheld
screen, click Additional
Software.
Mac: Double-click the
Additional Software
folder icon.
»
Key Term
Palm Desktop
software The software
that lets you enter,
update, review, and
synchronize info on your
computer.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 8
palmOne Messages 1.0 Send and receive short text (SMS) and multimedia (MMS) messages
using the built-in Bluetooth technology on your handheld.
palmOne VersaMail 2.0 Send, receive, and manage e-mail messages wirelessly using the built-
in Bluetooth technology on your handheld or by synchronizing with
your Windows computer.
palmOne Web Pro Browse your favorite sites on the World Wide Web. Internet connection
required.
PhoneLink Updater Download the latest settings and configure your handheld to
communicate with a compatible mobile phone (sold separately).
powerOne
Personal Calculate math and business solutions with this enhanced calculator.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 9
Opening applications
You can open applications with the application buttons on the front of your handheld or with the
application icons on the Home screen.
Using the application buttons
• Press an application button to turn on your handheld and open the application for that button.
Using the Home screen
• Turn on your handheld, tap Home , and tap an application icon, such as Note Pad.
Did You Know?
You can reassign the
application buttons to
open whichever
applications you choose.
Tip
Handheld on already? Tap
the Home icon to go to
the Home screen.
Tip
Use your favorite picture
as the Home screen
background. Open the
Options menu and select
Display Options. Select
the Background check
box, and then tap the
photo thumbnail to select
a photo. Adjust the fade
setting so that the text is
easy to read against the
photo, and then select
OK.
Calendar
Contacts Music
Camera
Home
icon
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 10
Using the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
0
1Open an entry:
a. Open an application.
b. Select a record or tap New.
2Open an onscreen keyboard:
• Tap ABC to open the letter
keyboard.
• Tap 123 to open the number
keyboard.
Continued
»
Key Term
Record An entry in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
Letter keyboard Number keyboard
Zire™ XX Handheld 11
CHAPTER 1 Exploring Your Handheld
Using the onscreen keyboard
3Tap the characters to enter text, numbers, and symbols, and then select Done.
Done
Tip
When a keyboard is open,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
Tip
You can also enter
information using
Graffiti 2 writing. To learn
how, go to the Quick Tour
on your handheld.
Backspace
Return
Tab
Caps lock
Caps shift
Letter keyboard
Number keyboard International keyboard
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 12
Using menus
Menus let you access additional commands and settings. They are easy to use, and once you
master them in one application, you know how to use them in all your applications.
0
1Open an application.
2Tap Menu to open the menus.
.
3Tap a menu, and then tap a menu item.
Done
Tip
You can also open the
handheld menus by
tapping the application
title in the upper-left
corner of the screen.
Menu icon
Application
title
Menu
item
Menu
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 13
Using the 5-way navigator
The navigator lets you access your information quickly with one hand and without the stylus. The
navigator does various things based on which type of screen you’re on. To use the navigator, press
Up, Down, Right, or Left; or press Select in the center.
Navigating in the Home screen
In the Home screen, use the navigator to select and open an application.
Right or Left Scrolls to the next or previous application
category.
Select Inserts the selection highlight. When the
selection highlight is present:
Up, Down, Right, or Left Scrolls to the next
icon in the corresponding direction.
Select Opens the selected application.
Tip
To remove the selection
highlight without making
a selection, scroll to the
icon in the upper-left
corner and then press Left
on the navigator.
Tip
From most applications
you can return to the
Home screen by holding
down Select on the
navigator.
Up
Down
RightLeft
Select
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 14
Navigating in list screens
In list screens, select and move between entries such as a note, memo, contact, or photo.
Navigating in record screens
In record screens, scroll within the current entry or between entries.
Up or Down Scrolls an entire screen of entries, as long as
there’s nothing highlighted. Hold down to
accelerate the scrolling.
Select Inserts the selection highlight. When the
selection highlight is present:
Up or Down Scrolls to the previous or next
entry.
Select Displays the selected entry.
Left Removes the selection highlight.
Up or Down Scrolls within the current entry.
Right or Left Scrolls to the previous or next entry
(not available in Contacts).
Select Returns to the list screen.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 15
Handheld do’s and don’ts
To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Handheld do’s
• Use the protective pouch that came with your handheld. It provides protection if your handheld
is accidentally dropped.
• Use only the stylus to tap the screen—no pens, pencils, paper clips, or other sharp objects.
• Use only the supplied power adapter to charge your handheld.
•Keep the battery charged.
• Keep the screen free of dust (or anything else that could make it dirty).
• For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth
moistened with a diluted window-cleaning solution.
• Use only 3.5 mm stereo headphones in your handheld’s headphone jack.
• Be sure to get rid of any static electricity buildup before you connect your handheld to any cable
or accessory.
Handheld don’ts
• Do not drop, bang, or otherwise cause a strong impact to your handheld.
• Do not carry your handheld in your back pocket; you might sit on it by mistake.
• Do not let your handheld get wet; don’t even leave it in a damp location.
• Do not expose your handheld to very hot or cold temperatures, including placing it near a
heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight.
CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 16
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Entering
Information Entering information with Graffiti 2 characters and shortcuts
Getting
Around Working with the Home screen, finding information, and moving around in
applications
Installing and
Removing Adding applications to your handheld
Deleting applications from your handheld
Categories Organizing your applications and information by filing them into categories
Privacy Keeping information private by turning on security options
Sharing Exchanging information and applications with other Palm OS® handheld
users by beaming them
Maintaining Caring for your handheld
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 17
CHAPTER 2
Synchronizing Your Handheld
with Your Computer
Maybe you always use your handheld
on its own to look up phone numbers,
enter appointments, and so on. But
you can do much more with your
handheld if you synchronize it with
your computer.
Synchronizing simply means that
information that has been entered or
updated in one place (your handheld or
your computer) is automatically
updated in the other. No need to enter
information twice.
Benefits of synchronizing
• Quickly enter and update information
on your computer and your handheld
• Install applications
• Protect your information
I
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Why synchronize
information?
What information is
synchronized?
Synchronizing information
Beyond the basics
TM
CHAPTER 2 Synchronizing Your Handheld with Your Computer
Zire™ XX Handheld 18
Why synchronize information?
Quickly enter and update information on your computer and handheld. Synchronizing updates
information both on your handheld and in Palm™Desktop software on your computer. For
example, you can quickly enter a contact list on your computer and then send it to your handheld
instead of reentering the information.
I
Install applications. With just a few clicks, you can install certain programs on your handheld.
Protect your information. Nothing is worse than losing important information. When you
synchronize information, you create a backup copy. If something happens to your handheld or
your computer, the information is not lost; one tap restores it in both places. For example, use
your computer to quickly create dozens of contacts and then synchronize to transfer them to your
handheld.
Be sure to synchronize information at least once a day so that you always have
an up-to-date backup copy of important information.
Did You Know?
During CD installation
(Windows only), you can
choose to synchronize
your handheld with
Microsoft Outlook on
your computer. If you do,
information from
Contacts, Calendar, Tasks,
Memos, and Note Pad is
synchronized with
Outlook. Other
information, such as
photos, is synchronized
with Palm Desktop
software.
Tip
Synchronize Microsoft
Word or Excel files from
your computer and open
them in the Documents to
Go application on your
handheld to view and edit
them at your
convenience.
IMPORTANT
[!]
CHAPTER 2 Synchronizing Your Handheld with Your Computer
Zire™ XX Handheld 19
What information is synchronized?
If you use the preset settings, information from all the following applications is transferred each
time you synchronize your handheld with your computer:
In addition, the preset settings back up system information from your handheld to your computer
and install add-on applications from your computer to your handheld.
If you’ve installed applications from the CD such as the VersaMail™ application, these applications
may also be included in the presets for synchronization.
If you want to synchronize applications other than the presets, see the section on choosing which
applications to synchronize in the User Guide on the web.
You can synchronize more than one handheld with your computer. For example, different family
members can synchronize their handhelds with the same copy of Palm Desktop software by
selecting the correct username in the upper-right corner when prompted. Just make sure that each
handheld has its own username. Although several people can share the same copy of Palm
Desktop software, they cannot share the same username.
Before You Begin
[!]
Complete the following:
• Initial handheld setup
• Install Palm Desktop
software from the CD
For setup and installation
procedures, see Read
This First included in your
handheld package.
»
Key Term
Conduit The
synchronization software
that links an application
on your computer with
the same application on
your handheld.
CHAPTER 2 Synchronizing Your Handheld with Your Computer
Zire™ XX Handheld 20
Synchronizing information
0
1Prepare your handheld:
a. Connect the HotSync cable to
the USB port on your
computer, and then insert the
other end into the mini-USB
connector on your handheld.
b. Make sure your handheld is
on.
2Synchronize your handheld with
your computer:
a. Tap Star .
b. When synchronization is
complete, a message appears
on your computer, and you
can disconnect your handheld
from the cable. Be patient;
synchronization may take
some time.
Done
»
Key Term
HotSync®Technology
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
Tip
If the Select User dialog
box appears during
synchronization, select
the username you
entered when you
installed Palm Desktop
software, and click OK.
Tip
If you need help with
synchronizing, see Make
sure the HotSync® cable
is connected securely.
CHAPTER 2 Synchronizing Your Handheld with Your Computer
Zire™ XX Handheld 21
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Synchronizing • Synchronizing wirelessly using Bluetooth™ technology on your
handheld
• Using a modem to share information when you are away from your
computer
• Using your company’s network to synchronize information
• Changing which applications are included during synchronization
• Switching back to the cable if you have been synchronizing information
using Bluetooth technology
• Synchronizing information between your handheld and Microsoft
Outlook on your computer
• Receiving information on your handheld from an outside source, such
as a file containing your company’s phone list
Installing Adding applications to your handheld
User Guide
For everything you need
to know about your
handheld—all that’s in
this guide, and much
more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software,
accessories, and more,
visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with synchronization or
with anything else on
your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 22
CHAPTER 3
Expanding Your Handheld
A Chinese proverb says, “Life just
gives you time and space; it's up to
you to fill it.” But doesn’t it always
seem that no matter how much space
you have, you still need more?
Expansion cards (sold separately)
provide a compact and limitless
answer to the storage dilemma. When
one card becomes full, simply use
another card. To enjoy some aspects of
your handheld, such as listening to
music and capturing short video clips,
you need to use expansion cards.
Benefits of expansion cards
• Listen to music
• View more photos and videos
• Back up info
• Add more games and other software
• Add accessories
• Store all your info
I
n t
hi
s c
h
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How can expansion cards
help me?
Inserting an expansion card
Removing an expansion card
Beyond the basics
CHAPTER 3 Expanding Your Handheld
Zire™ XX Handheld 23
How can expansion cards help me?
Listen to music. Store songs on expansion cards and use the included RealOne™ software to
listen to music on your handheld.
View photos and videos. If your digital camera or camcorder (sold separately) uses compatible
expansion cards, you can quickly view your photos and videos by simply inserting the card into
the expansion slot on your handheld.
Back up info. Make a copy of your important information for safe-keeping in case your handheld
becomes damaged or stolen.
Add games and other software. Purchase popular games, dictionaries, travel guides, and more.
There are lots of expansion cards available for your handheld. To check them out, visit
www.palmOne.com/MyHandheld <edit this> and click the Accessories link.
Add accessories. Attach SDIO accessories to your handheld, such as a presentation module.
Store all your info. Never worry about running out of space on your handheld. Purchase as many
expansion cards as you need to store your music, photos, videos, and other information.
Expansion cards come in a variety of capacities, and they’re very small, easy to store, and
affordably priced.
Tip
Looking for a handy way
to carry your expansion
cards? You can purchase
a variety of carrying
cases. Visit
www.palmOne.com/
MyHandheld <edit this>
and click the Accessories
link.
»
Key Term
SDIO An acronym for
Secure Digital input/
output. Your handheld is
compatible with this type
of expansion card as well
as the more common SD
(secure digital) and
MultiMediaCard card
formats.
CHAPTER 3 Expanding Your Handheld
Zire™ XX Handheld 24
Inserting an expansion card
Your handheld is compatible with SD, SDIO, or MultiMediaCard expansion cards (sold separately).
0
1Insert the card into the expansion
slot with the label side facing the
front of the handheld.
2Push the card in with your thumb
until you hear the confirmation
tone.
No confirmation tone?
Check the Sounds & Alerts
Preferences to make sure the
System Sound setting is turned
on.
Done
Did You Know?
When you insert an
expansion card your
handheld responds based
on the contents of the
card and the application
that is running. For
example, if you insert a
card with MP3 files,
RealOne Mobile Player
opens automatically.
Push
Label side
NOTE
CHAPTER 3 Expanding Your Handheld
Zire™ XX Handheld 25
Removing an expansion card
0
1Push lightly against the card with
your thumb.
2Slide the card out of the
expansion slot.
Done
Push
CHAPTER 3 Expanding Your Handheld
Zire™ XX Handheld 26
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Expansion
Cards • Opening applications that are stored on expansion cards.
• Copying applications between your handheld and expansion card.
• Deleting applications or photos from an expansion card.
• Reviewing information about the contents of an expansion card using the
Card Info application.
• Naming an expansion card so you can easily identify its contents.
Installing Adding applications from your computer to an expansion card. You can also
install other files such as photos or music.
Sharing Exchanging applications and information with other Palm OS® handheld
users by exchanging cards or beaming items between handhelds.
U
ser
G
u
id
e
For everything you need
to know about your
handheld—all that’s in
this guide, and much
more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software,
accessories, and more,
visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with expansion cards or
with anything else on
your handheld, go to
www.palmOne.com/
Zire™ XX Handheld 27
CHAPTER 4
Managing Your Contacts
Say good-bye to a paper address book
that you need to update manually
every time someone moves, changes
their e-mail address, or gets a new
work extension. With Contacts, not
only is it easy to enter information such
as names, addresses, and phone
numbers, but it is just as quick to view,
update, and organize contact
information. You can back up contact
information to your computer and
easily share info with other handhelds.
You can even add photos of your loved
ones directly to their contact
information screen.
Benefits of Contacts
• Carry all your business and personal
contact information in your hand
• Keep track of who is who
• Keep in touch
I
n t
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h
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Adding a contact
Locating a contact on your
list
Beaming a contact
Beyond the basics
CHAPTER 4 Managing Your Contacts
Zire™ XX Handheld 28
Adding a contact
0
1Press the Contacts application button.
2Add your contact information:
a. Select New.
b. Tap each field where you want to enter information, and enter it. Tap the
scroll arrows to move to the next page.
Continued
Tip
If the first character you
enter in the Last Name or
Company field is an
asterisk (*) or similar
symbol, that record
always appears at the top
of the Contacts list. That’s
useful for an entry like “If
Found Call [your phone
number].”
Zire™ XX Handheld 29
CHAPTER 4 Managing Your Contacts
Adding a contact
3[ & ] OPTIONAL Add a photo:
a. Tap the Picture box.
b. To take a photo and add it to a
contact, select Camera, take
the photo, and select Save.
c. To add a photo from palmOne
Media, select Photos and
select a photo.
4[ & ] OPTIONAL Add a
birthday:
a. Tap the Birthday box.
b. Select the birth year, month,
and date.
5After you finish entering all the information you want, select Done.
That's it. Your handheld automatically saves the contact. Make
sure you have a current backup. Synchronize often.
Tip
To learn about capturing
and downloading photos
to your handheld, see
palmOne™ Media later in
this guide.
Tip
If multiple contacts share
information, such as a
company name and
address, you can enter
the first contact, open the
Record menu, and then
select Duplicate Contact.
You can then change only
the fields that differ.
Tip
If you want a reminder
about a birthday, select
the Reminder check box,
enter the number of days
before the birthday that
you want to see the
reminder, and then select
OK.
Done
CHAPTER 4 Managing Your Contacts
Zire™ XX Handheld 30
Locating a contact on your list
0
1Press the Contacts application button.
2Search for the contact:
a. Tap the Look Up line at the
bottom of the screen and
enter the first letter of the
name you want to find.
b. Enter the second letter of the
name, and so on, until you
can easily scroll to the contact
you want.
3Select the contact to open it.
Done
Tip
You can also press Right
on the navigator (or tap
the Quick Look Up icon at
the top of the screen) to
open the Quick Look Up
line. Press Up and Down
to select the letter of the
name you want in each
box, and press Right to
move to the next box.
Did You Know?
The Phone Lookup
feature lets you add
contact information
directly into certain other
applications on your
handheld. For example,
you can add a name and
phone number to a
memo or task.
CHAPTER 4 Managing Your Contacts
Zire™ XX Handheld 31
Beaming a contact
0
1Press the Contacts application button.
2Locate the contact you want to beam.
3Beam the contact:
a. Open the menus .
b. Select Record, and then select Beam Contact.
c. When the Beam Status dialog box appears, point your handheld’s IR port
directly at the IR port of the other handheld.
For best results, the handhelds should be between 4 and 36 inches
apart, and there should be a clear path between them.
4Wait for the Beam Status dialog box to indicate that beaming is complete.
Done
Tip
You can create a contact
with your own
information and select it
as your business card by
opening the Record Menu
and selecting Business
Card. Beam your
business card to other
handhelds by holding
down the Contacts
application button until
the Beam dialog box
appears.
Did You Know?
A Beam command
appears on the Record
menu of most
applications. Use it to
beam information such as
photos, appointments,
and more.
IR port
NOTE
CHAPTER 4 Managing Your Contacts
Zire™ XX Handheld 32
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Contacts • Deleting contacts
• Removing a photo from a contact
• Displaying additional contact fields and defining custom fields
• Choosing the field type for certain fields, such as Home or Work for a
phone number
• Using Quick Connect to make a phone call or address an e-mail or text
message directly from a contact
Categories Organizing contacts by type and sorting them
Information Transferring contact information from other applications such as databases,
spreadsheets, and other organizer software
Privacy Keeping contacts private by turning on security options
Sharing Sending events to other Bluetooth™ devices by using Bluetooth technology
on your handheld
E-mail Sending events as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Contacts or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 33
CHAPTER 5
Managing Your Calendar
Staying on top of your schedule is an
important part of being productive
both at work and at home. Calendar
can help you remember appointments
and spot schedule conflicts. You can
view your calendar by day, week, or
month, or as an agenda list that
combines your list of tasks with your
appointments.
Benefits of Calendar
• Track current, future, and past
appointments
• Stay on top of deadlines
• Carry one calendar
• Spot schedule conflicts
I
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Scheduling an appointment
Checking your schedule
Setting an alarm
Beyond the basics
CHAPTER 5 Managing Your Calendar
Zire™ XX Handheld 34
Scheduling an appointment
0
1Open Day View:
a. Press the Calendar
application button.
b. Tap the Day View icon
2Select the date of the
appointment:
a. Tap Go To.
b. Tap the arrows to select the
year.
c. Tap the month.
d. Tap the date.
3 Tap the line next to the time the appointment begins and enter a description.
Continued
»
Key Term
Event The name for an
entry in the Calendar
application, including
appointments, birthdays,
reminders, recurring
meetings, and so on.
Tip
You can also scroll to a
date by pressing Right or
Left on the navigator or
by tapping the arrows at
the top of the Day View
screen.
Did You Know?
You can use more than
one line to describe an
appointment.
Day View icon
Go To
Zire™ XX Handheld 35
CHAPTER 5 Managing Your Calendar
Scheduling an appointment
4If the appointment is longer or shorter than an hour, set the duration:
a. In Day View, tap the start time.
b. In the Set Time dialog box, tap End Time.
c. Tap the hour and minute lists to select the time the appointment ends.
d. Select OK.
That’s it. Your handheld automatically saves the appointment.
Make sure you have a current backup. Synchronize often.
Tip
To enter reminders,
holidays, anniversaries,
and other events that take
place on a particular date
but not at a particular
time, tap No Time.
Tip
Color code your calendar.
Tap the bullet next to the
description to file the
appointment in a
category. Each category
has its own color.
Hour list Minute list
Duration
Start time Description
Color coded
Bullet
Done
CHAPTER 5 Managing Your Calendar
Zire™ XX Handheld 36
Checking your schedule
Sometimes you want to look at your schedule for a particular date, while other times you want to
see an overview of a week or month.
0
1Press the Calendar application button.
2Tap the icons in the lower-left corner to see four different Calendar views:
Done
Tip
Press the Calendar
application button
repeatedly to cycle
through the Agenda
View, Day View, Week
View, and Month View.
Tip
You can also display Year
View. From Month View,
tap Year.
Tip
Customize the Agenda
View background. From
Agenda View, open the
Options menu and select
Display Options. Select
the Background check
box, and then tap the
photo thumbnail to select
a photo. If needed, adjust
the fade setting so that
you can easily read text
against the photo, and
then select OK.
Agenda View Day View
Month ViewWeek View
CHAPTER 5 Managing Your Calendar
Zire™ XX Handheld 37
Setting an alarm
0
1Go to the event you want to assign an alarm to:
a. From Day View, tap Go To.
b. Select the year, month, and date of the event.
c. Tap the event description.
2Set the alarm:
a. Tap Details.
b. Tap the Alarm check box.
c. Tap the pick list and select
Minutes, Hours, or Days.
d. Enter how many minutes,
hours, or days before the
event you want the alarm to
sound, and then select OK.
Done
Did You Know?
If you set your alarm
sounds in World Clock
instead of in Calendar
you have more alarm
sound choices.
Tip
Check out the other
options in the Event
Details dialog box. For
example, Repeat creates
an event that recurs daily,
weekly, or at whatever
interval you set up.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the event
description.
CHAPTER 5 Managing Your Calendar
Zire™ XX Handheld 38
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Calendar • Creating repeating events for things you do at regular intervals, such as
taking a class at the gym three days a week or taking a biweekly music
lesson
• Reserving blocks of time for long events like vacations or conferences
• Choosing the default Calendar view format and the information that
appears in each view by setting display options
• Customizing alarm settings and choosing what time days start and end by
setting preferences
• Storing extra information about an event by adding a note
• Erasing old appointments by purging them
Categories Organizing events by type and color coding them
Privacy Keeping events private by turning on security options
Sharing • Exchanging events with other Palm OS® handheld users by beaming them
•Sending events to other Bluetooth™ devices by using Bluetooth
technology on your handheld
E-mail Sending events as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Calendar or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 39
CHAPTER 6
Managing Your Tasks
Some of the most successful people in
the world are also the busiest. When
asked how they manage to do it all,
busy people usually say, “I make lists.”
The Tasks application on your
handheld is the perfect place to make a
list of the things you need to do.
Benefits of Tasks
• Set priorities
• Track deadlines
• Stay focused
I
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Creating a task
Organizing your tasks
Marking a task complete
Beyond the basics
CHAPTER 6 Managing Your Tasks
Zire™ XX Handheld 40
Creating a task
0
1Go to the Home screen and select Tasks .
2Create a task:
a. Tap New.
b. Enter a description of the task.
3[ & ] OPTIONAL Assign a priority and due date:
a. Tap the priority number and select a number (1 is the most important).
b. Tap the due date and select a date from the list, or select Choose Date to
select a date from the calendar.
That’s it. Your handheld automatically saves the task. Make sure
you have a current backup. Synchronize often.
Tip
If no task is currently
selected, you can create a
new task by writing in the
Graffiti®2 input area.
Tip
Tap Details to set an
alarm and other options
for the selected task.
Tip
You can beam tasks to
anyone who has a
handheld with an IR port.
Just open the Record
menu and select Beam
Item or Beam Category.
New task
Priority number
Due date
Long description
Done
CHAPTER 6 Managing Your Tasks
Zire™ XX Handheld 41
Organizing your tasks
Sometimes you want to look at all the things you need to do, while other times you want to see
only certain types of tasks.
0
1Go to the Home screen and select Tasks .
2In the Tasks list, select one of these options:
All Display all your tasks.
Date Display tasks that are due in a specific time frame. Tap the pick list in the
upper right to select Due Today, Last 7 Days, Next 7 Days, or Past Due.
Category Display tasks that are assigned to the selected category. Tap the pick
list in the upper right to select a different category.
Done
Did You Know?
Overdue tasks have an
exclamation point (!) next
to the due date.
Tip
Your Task Preferences
settings control which
tasks appear in the Tasks
list, such as completed or
due tasks. To change
these settings, open the
Options menu and select
Preferences.
Tip
Create a new category for
tasks by selecting Edit
Category in the Category
pick list.
CHAPTER 6 Managing Your Tasks
Zire™ XX Handheld 42
Marking a task complete
You can check off a task to indicate that you’ve completed it.
0
1Go to the Home screen and select Tasks .
2Select the check box on the left
side of the task.
Done
Tip
You can set Task
Preferences to record the
date that you finish your
tasks, and you can show
or hide finished tasks. To
change these settings,
open the Options menu
and select Preferences.
CHAPTER 6 Managing Your Tasks
Zire™ XX Handheld 43
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Tasks • Creating repeating tasks for things you need to do at regular intervals, such
as taking out the trash on Thursday night or filing a weekly status report
• Setting alarms when you use tasks as reminders
• Setting preferences to choose which tasks appear in the Tasks list, whether
to track completion dates, and which alarm sound will play
• Storing extra information about a task by adding a note
Privacy Keeping tasks private by turning on security options
E-mail Sending tasks as attachments to e-mail messages
Sharing • Exchanging tasks with other Palm OS® handheld users by beaming them
• Sending tasks to other Bluetooth™ devices by using Bluetooth technology
on your handheld
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Tasks or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 44
CHAPTER 7
Writing Memos
Your handheld contains applications
for storing the most common types of
information: contact names and
numbers, appointments, and so on.
Memos is the tool to use for capturing
information that is meaningful to you
but does not fall into one of these
categories. From meeting notes to
recipes and favorite quotations,
Memos provides a quick and easy way
to enter, store, and share your
important information. Benefits of Memos
• Store essential but hard-to-remember
information
• Easily retrieve and share information
I
n t
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Creating a memo
Viewing and editing a memo
Beyond the basics
CHAPTER 7 Writing Memos
Zire™ XX Handheld 45
Creating a memo
0
1Go to the Home screen and select Memos .
2Create a memo:
a. Select New.
b. Enter your memo. Tap Enter on the onscreen keyboard to move to a new line
in the memo.
c. Select Done.
That's it. Your handheld automatically saves the memo. Make sure
you have a current backup. Synchronize often.
Did You Know?
You can create as many
memos as you want, up
to the available memory
on your handheld. Each
memo can be up to about
32KB in size; that’s about
650 sentences.
Tip
In the Memos list, you
can also just start writing
to create a new memo.
The first letter is
automatically capitalized.
Done
CHAPTER 7 Writing Memos
Zire™ XX Handheld 46
Viewing and editing a memo
0
1Go to the Home screen and select Memos .
2View or edit the memo:
a. In the Memos list, select the memo you want.
b. Read or edit the memo, and then select Done.
Done
Tip
The Memos list shows
the first line of each
memo, so make sure that
first line is something you
will recognize.
Did You Know?
You can connect your
handheld to a portable
keyboard and type your
memos on the go without
carrying around a heavy
laptop. You canpurchase
a variety of carrying
cases. Visit
www.palmOne.com/
MyHandheld <edit this>
and click the Accessories
link.
Tip
You can change the size
of the text in Memos to
enhance readability.
CHAPTER 7 Writing Memos
Zire™ XX Handheld 47
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Memos • Deleting memos
• Sending memos to your computer by synchronizing so you can cut text
from a memo and paste it into an application such as Microsoft Word
Categories Organizing memos by arranging them into categories and sorting them
Privacy Keeping memos private by turning on security options
Sharing • Exchanging memos with other Palm OS® handheld users by beaming them
• Sending memos to other Bluetooth™ devices by using Bluetooth
technology on your handheld
E-mail Sending memos as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Memos or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 48
CHAPTER 8
Writing Notes
Need to jot down a phone number or a
reminder to yourself? Avoid fumbling
for scraps of paper, and write
important reminders in Note Pad. You
can use Note Pad to do everything you
might do with a piece of paper and a
pencil. Note Pad gives you a place to
draw freehand and take notes in your
personal handwriting, which is even
faster and more flexible than creating a
memo on your handheld. Benefits of Note Pad
• No learning curve
• Capture information in the moment
• A picture is worth a thousand words
• See reminders when you set alarms
I
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Creating a note
Viewing and editing a note
Beyond the basics
CHAPTER 8 Writing Notes
Zire™ XX Handheld 49
Creating a note
1Go to the Home screen and select Note Pad .
2Create a note:
a. Write your note directly on
the handheld screen.
b. Select the time at the top of
the screen and enter a title
using the onscreen keyboard.
c. Select Done.
That’s it. Your handheld automatically saves the note. Make sure
you have a current backup. Synchronize often.
Tip
You can change the color
of the pen and paper
(background). From the
Note Pad list screen, open
the Options menu, select
Preferences, and then tap
Colors.
Tip
Tap the pen selector to
change the pen width or
to select the eraser.
Did You Know?
Set an alarm for a note to
use it as a reminder.
Pen selector
Scroll bar
Time or title
Eraser
Done
CHAPTER 8 Writing Notes
Zire™ XX Handheld 50
Viewing and editing a note
0
1Go to the Home screen and select Note Pad .
2Select the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to view or edit.
3Read or edit the note, and then select Done.
Done
Tip
You can clear the screen
completely while editing
a note. Open the Edit
menu and select Clear
Note.
Or, to delete a note
completely, open the note
and then tap Delete.
CHAPTER 8 Writing Notes
Zire™ XX Handheld 51
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Note Pad Setting alarms when you use notes as reminders
Categories Organizing notes by arranging them into categories and sorting them
Privacy Keeping notes private by turning on security options
Sharing • Exchanging notes with other Palm OS® handheld users by beaming them
• Sending notes to other Bluetooth™ devices by using Bluetooth technology
on your handheld
E-mail Sending notes as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Note Pad or with
anything else on your
handheld, go to
www.palmOne.com/
Zire™ XX Handheld 52
CHAPTER 9
Recording Voice Memos
In a familiar scene from old movies,
the boss calls in his secretary to “take a
memo.” In today’s world, those
secretaries are rare—but fortunately,
your handheld offers you a
replacement.
Voice Memo provides a place for you
to record and play back notes, agenda
items, and other important thoughts
directly on your handheld. Use your
voice memos with alarms as reminder
messages, and share your voice
memos with those who need to know
what you’re thinking.
Benefits of Voice Memo
• Capture thoughts on the fly
• Send memos to colleagues wirelessly
• Synchronize voice memos to back
them up on your computer
I
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apter
Creating a voice memo
Listening to a voice memo
Beyond the basics
CHAPTER 9 Recording Voice Memos
Zire™ XX Handheld 53
Creating a voice memo
0
1Press and hold the Voice Memo application button on the side of your
handheld. A tone indicates that recording has started.
2Record your voice memo:
a. Face your handheld and begin speaking. Continue holding the Voice Memo
button while recording.
b. When you have finished recording, release the Voice Memo button. A tone
indicates that recording has stopped.
3Select Done.
That's it. Your handheld automatically saves the voice memo. Make sure you
have a current backup. Synchronize often.
Tip
If you are recording a
long voice memo and
don’t want to continue
holding the Voice Memo
button, you can pause
and resume recording.
Tip
For best results, hold
your handheld within
about one foot of your
mouth while recording.
CHAPTER 9 Recording Voice Memos
Zire™ XX Handheld 54
Listening to a voice memo
0
1Go to the Home screen and select Voice Memo .
2Listen to the voice memo:
a. In the Voice Memo list, select the voice memo title. The voice memo begins
to play after a few seconds.
b. Press Right or Left on the navigator to listen to the next or previous voice
memo.
3When you have finished listening to all voice memos, select Done.
Done
Tip
To start playing a voice
memo immediately,
select Play.
Tip
Select the Speaker icon
and press Up or Down on
the navigator to adjust
the volume when
listening to a voice
memo.
CHAPTER 9 Recording Voice Memos
Zire™ XX Handheld 55
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
Voice Memo • Pausing and resuming a voice memo recording
• Storing voice memos on an expansion card
• Setting an alarm for a voice memo
Connecting • Using the Bluetooth™ capability on your handheld to send a voice memo
to another Bluetooth device
Categories Organizing voice memos by arranging them into categories and sorting them
Privacy Keeping voice memos private by turning on security options
Sharing • Exchanging voice memos with other Palm OS® handheld users by beaming
them
• Sending voice memos to other Bluetooth devices by using Bluetooth
technology on your handheld
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Voice Memo or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 56
CHAPTER 10
Taking and Viewing Photos and Videos
A picture may be worth a thousand
words, but what happens when you
have a thousand pictures—or videos—
that you are trying to keep organized?
Or maybe just a few that are so
meaningful that you want to have
instant access to them at any time?
Solve both problems with palmOne™
Media. Media features easy capture,
viewing, and organization of still
photos and videos. You can keep your
favorite photos right on your handheld,
select a photo as the background for
your Home screen and the Agenda
View in Calendar, even add a photo to
a Contacts entry. And with expansion
cards (sold separately), you can store
any number of photos.
Benefits of palmOne Media
• Never be far from your favorite
people or places
• Capture key moments on the fly
• Simplify photo and video
organization
I
n t
hi
s c
h
apter
Sharing photos and videos
Supported file types
Adjusting the camera
settings
Capturing a photo
Recording a video
Viewing photos or videos
Organizing photos or videos
into albums
Annotating a photo
Beyond the basics
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 57
Sharing photos and videos
This chapter explains how to capture and view photos and videos. But you can do more than keep
private photo albums on your handheld. You can easily share photos with family and friends.
Share photos by using any of the following methods:
•Send a photo or video by using the Bluetooth™ technology on your handheld.
•Attach a photo or video to an e-mail message.
•Create a multimedia message containing a photo or video.
•Beam a photo or video to other Palm OS® handheld users.
• Copy a photo or video from your handheld to your desktop computer, or from computer to
handheld, by synchronizing.
Supported file types
When you capture a photo, you can save it directly on your handheld or on an expansion card
(sold separately) inserted into the expansion slot. Photos are saved in the format JPG.
You can save videos you record to an expansion card only. Videos are saved in the format ASF.
If you take a picture with a digital camera, or you find it on the web, it's likely your handheld can
display it. The Media application converts popular photo formats such as JPG, BMP, TIFF, PNG,
PCS, WMF, EMF, and PSD to a format that you can view directly on your handheld. When you put
photos on an expansion card, you can view the photos in their original file formats—such JPG, GIF,
and BMP—without any conversion. You can also view photos on your desktop computer.
You can view videos on an expansion card or on your desktop computer, in the following formats:
MPEG4, MPEG, and AVI.
Tip
To view photos or videos
on your desktop
computer, open
Palm™Desktop software,
click Media, and double-
click the photo or video
you want.
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 58
Adjusting the camera settings
0
1Press the Camera button.
2Adjust the camera settings:
a. Select photo or video mode, and then select the Options button.
b. Select the options you want:
White balance Select the light type for your subject.
Low light Select if you are in a low-light environment.
Effects Select an effect for your image: black and white, negative, and so on.
Resolution Select a higher resolution if you want a clearer picture; however, a
higher resolution creates a larger file size when you save the photo or video.
Save to (Photos only) Select whether to save the photo directly to your
handheld or to an expansion card.
Review photo (Photos only) Select whether to review a photo onscreen after
capture before saving it.
Date stamp (Photos only) Select whether to mark your photos with the date
and time they are taken.
Auto naming Select custom if you want to specify a new naming system for
saved photos and videos (default is photo_mmddyy_xxx), and then enter the
new auto name.
Tip
You must save videos to
an expansion card (sold
separately).
Zire™ XX Handheld 59
CHAPTER 10 Taking and Viewing Photos and Videos
Adjusting the camera settings
Cont’d.
Digital zoom (Photos only) Select disabled if you do not want to be able to
zoom in when taking a photo.
Shutter sounds Select off if you do not want to hear a sound when taking a
photo or recording a video.
3Select Done.
Done
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 60
Capturing a photo
0
1Press the Camera button.
2Take the photo:
a. Select photo mode if it is not
already selected.
b. Move the handheld until the
picture you want appears on
the screen.
c. Select the shutter button or
press Select on the navigator.
d. Select Save <<ICON>>.
Done
Tip
Select 2x to zoom in on
your subject. Select 1x to
return to normal size.
Photo
mode
button
Shutter
button
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 61
Recording a video
You can save video files only on an expansion card (sold separately) inserted into the expansion
card slot. You cannot save video files directly on your handheld.
0
1Press the Camera button.
2Capture the video:
a. Select video mode if it is not
already selected.
b. Move the handheld until the
image you want to capture
appears on the screen.
c. Select the record button.
d. When you have finished
viewing, select the stop
button.
e. Select Save <<ICON>>.
Done
Tip
While you’re recording,
select the pause button to
pause recording. Select
the record button to
continue recording.
Video mode button Record/pause button
Stop button
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 62
Viewing photos or videos
0
1Go to the Home screen and select Media .
2View photos or videos:
a. Tap the pick list in the upper-right corner and select the album containing the
photos and/or videos you want to view.
b. Select the photo or video you want to view.
3Tap anywhere in the photo or video to return to the selection screen.
Done
Tip
You can also press the
Camera button twice to
open the Media
application.
Did You Know?
If you or your friends
have a digital camera or
video recorder that uses
SD memory cards, you
can insert the cards into
the expansion slot and
view the photos or videos
on your handheld.
Tip
Select Slide Show to
display all photos in an
album, automatically, one
after another. Tap a photo
to stop the slide show.
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 63
Organizing photos or videos into albums
0
1Go to the Home screen and select Media .
2Create an album:
a. Tap the pick list in the upper-
right corner and select Edit
Albums.
b. Select New, enter the name of
the new album, and select OK.
c. Select OK on the Edit Albums
screen.
Continued
Did You Know?
The desktop Media
software (installed
automatically from the
CD) gives you more
options for editing and
organizing your photos
and videos.
Zire™ XX Handheld 64
CHAPTER 10 Taking and Viewing Photos and Videos
Organizing photos or videos into albums
3Add or remove photos in
albums:
a. Tap the pick list in the upper-
right corner and select the
album you want to organize.
b. Select the Organize Albums
icon .
c. Select a photo that does not
have a plus sign to add it to
the album.
d. Select a photo with a plus
sign to the left to remove it
from the album.
e. Select Done.
4Move photos within albums:
a. Tap the pick list in the upper-right corner and select the album in which you
want to move photos.
b. Tap the photo you want to move, and drag the stylus to move the photo to
the desired location.
Done
Select to add
Select + to remove
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 65
Annotating a photo
0
1Go to the Home screen and select Media .
2Select a photo to annotate:
a. Open the menus , select Media, and select Annotate.
b. Select the photo to annotate.
3Annotate the photo:
Drawing tool Draw anywhere
on the photo using the stylus.
Text tool Tap anywhere on the
photo to open a text field, and
then enter text in the field.
Color button Select the button
and select a color for both
drawing and text annotations.
4Select Done.
Done
Tip
Tap and hold the drawing
tool button to change line
size. Tap and hold the text
tool button to change font
size.
Text tool
Color button
Drawing tool
CHAPTER 10 Taking and Viewing Photos and Videos
Zire™ XX Handheld 66
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Media • Viewing photos and videos as thumbnails, lists, albums, and slide shows
• Copying photos and videos to other applications or expansion cards
• Editing and enhancing photos and videos on your desktop computer
• Deleting photos and videos
• E-mailing photos from the desktop Media software
Sharing • Exchanging photos and videos with other Palm OS® handheld users by
beaming them
• Sending photos and videos to other Bluetooth devices by using Bluetooth
technology on your handheld
E-mail Sending photos and videos as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with palmOne Media or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 67
CHAPTER 11
Listening to Music
Are you tired of listening to small talk
during that long commute on the bus
or train? Do you need something
smaller than a CD player when you’re
out for a walk or at the gym?
RealOne™ Mobile Player lets you play
music on your handheld. Simply
transfer songs onto an expansion card
(sold separately) and then listen
through the built-in speaker or stereo
headphones (sold separately.)
You need to purchase an SD
or MultiMediaCard expansion card to save
your music files and play them on your
handheld.
Benefits of
RealOne Mobile Player
• Listen to songs in the popular MP3
format
• No separate MP3, CD, or mini-disc
player required
• Carry tiny expansion cards instead
of CDs
• Be your own DJ
I
n t
hi
s c
h
apter
Transferring MP3 files to an
expansion card
Transferring music from a CD
to an expansion card
Playing music on your
handheld
Beyond the basics
IMPORTANT
[!]
CHAPTER 11 Listening to Music
Zire™ XX Handheld 68
Transferring MP3 files to an expansion card
The RealOne software that comes with your handheld is compatible with the popular MP3 audio
file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them
to an expansion card to listen to them on your handheld.
WINDOWS ONLY
0
1Prepare your computer and your handheld:
a. Connect your handheld to the HotSync® cable.
b. Insert an expansion card into your handheld.
2Select the songs you want to transfer:
a. From My Computer or Windows Explorer, select the MP3 files you want to
transfer.
b. Drag and drop the file(s) or folder onto the palmOne™ Quick Install icon on
the Windows desktop, and then click OK.
3Synchronize your handheld with your computer.
Done
Tip
You can also use a card
reader accessory (sold
separately) to transfer
MP3 files from your
computer to your
expansion card. Create an
“SD_Audio” folder on the
card, and store your MP3
files in this folder.
Zire™ XX Handheld 69
CHAPTER 11 Listening to Music
Transferring MP3 files to an expansion card
MAC ONLY
0
1Prepare your computer and your handheld:
a. Connect your handheld to the HotSync cable.
b. Insert an expansion card into your handheld.
2Select the songs you want to transfer:
a. Drag and drop the MP3 files onto the Send to Handheld droplet in the
palmOne folder.
b. In the Send to Handheld dialog box, select your username and click OK.
3Synchronize your handheld with your computer.
Be patient; transferring music to an expansion card can take several
minutes.
Done
Tip
You can also use a card
reader accessory (sold
separately) to transfer MP3
files from your computer to
your expansion card.
Create an “SD_Audio”
folder on the card, and
store your MP3 files in this
folder.
Tip
In Mac OS X, you can make
the Send to Handheld
droplet a permanent part
of your desktop by
dragging the droplet to the
Dock. Then simply drag
songs, and other files you
want to transfer to your
handheld, onto the droplet
in the Dock.
NOTE
CHAPTER 11 Listening to Music
Zire™ XX Handheld 70
Transferring music from a CD to an expansion card
If your songs are on a CD and you want to listen to them on your handheld, you need to use
RealOne Player on your computer to convert and transfer the files.
WINDOWS ONLY
0
1Open the CD in RealOne Player on your computer:
a. Double-click the RealOne Player icon on your computer desktop.
b. Insert the CD into your computer’s CD drive.
c. Click CD in RealOne Player on your computer.
Continued
CD
Zire™ XX Handheld 71
CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
2Select the songs you want to add to your library:
a. Click Save Tracks.
b. Follow the onscreen instructions to select and copy tracks.
Continued
Tip
If you want to select only
a few songs, click
Deselect All and then click
the check box next to the
songs you want to select.
Did You Know?
A 64MB expansion card
holds about an hour of
music.
Save Tracks
Zire™ XX Handheld 72
CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
3Prepare your handheld:
a. Insert an expansion card into your handheld.
b. Press the Music application button.
c. Connect your handheld to the HotSync cable.
Do not tap the HotSync icon.
4Select the songs you want to transfer:
a. In RealOne Player on your computer, click Devices.
b. If necessary, double-click Palm Handheld and then double-click Card.
c. Click Add Clips.
Continued
Tip
Fit more music on your
expansion card. With
your handheld connected
to your computer, open
RealOne Player on your
computer, and select
Configure. In the
Configure window, select
Always convert tracks,
and lower the Max.
quality setting. Keep in
mind that as you lower
the Max setting, the
sound quality goes down
too.
IMPORTANT
[!]
Add
Clips
Devices
Zire™ XX Handheld 73
CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
Cont’d.
d. In the Add Clips window, select the songs you want to add, and then click
Add Clips.
e. Click Close. The tracks you selected should now say “Ready To Transfer.”
5Transfer the selected songs to your expansion card:
a. Be sure your handheld is on and that RealOne Mobile Player is open. If it is, a
green Connected light appears in the lower-left corner on your computer.
b. In the toolbar below Connected, click Transfer. When the transfer is
complete, the tracks you selected should say “On Device.”
Do not tap the HotSync icon. RealOne Player is transferring
the files, so there’s no need to do anything.
Done
Tip
For tips on using RealOne
Player on your computer,
go to the Help menu in
RealOne Player or visit
www.realone.com.
Tip
On your handheld, tap
Songs to view a list of the
songs available for you to
play. The songs you just
transferred are at the
bottom of the list.
Add Clips
IMPORTANT
[!]
CHAPTER 11 Listening to Music
Zire™ XX Handheld 74
Playing music on your handheld
0
1On your handheld, press the Music application button.
2Select a song to play:
• To play the current song, tap Play.
• To play a different song, tap Songs and select a song from the list.
3When you’ve finished listening, tap the Stop button.
Done
Tip
For tips on using RealOne
Mobile Player, open the
Options menu and select
Help.
Did You Know?
RealOne Mobile Player
continues playing the
songs in your list until it
reaches the end of your
list or until you tap the
Stop button, even if your
handheld screen is off.
Progress indicator
Play/Pause
Stop
Previous song Next song
Volume
Continuous play
Random play
CHAPTER 11 Listening to Music
Zire™ XX Handheld 75
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
RealOne
Mobile
Player
• Creating playlists by choosing which songs to play and the order to play
them in
• Removing songs from an expansion card
Sharing • Sending sound files to other Bluetooth™ devices by using Bluetooth
technology on your handheld
E-mail Sending sound files as attachments to e-mail messages
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with RealOne Mobile Player,
RealOne Player on your
computer, or with anything
else on your handheld, go to
www.realone.com.
Zire™ XX Handheld 76
CHAPTER 12
Connecting Wirelessly to Other Devices
With the “nothing up my sleeve,
nothing in my hat” grace of a master
magician, your handheld can connect
you to the world—wirelessly, using
Bluetooth™ technology. Need to make
a phone call? Tap the number in
Contacts, and your mobile phone
begins dialing. How about browsing
the web or sending an e-mail message
directly from your handheld —without
plugging in a cable?
The palmOne™ Bluetooth application
harnesses the power of Bluetooth
technology. It helps you easily set up
wireless connections to a number of
devices so you can enjoy the
convenience of cable-free connectivity.
Benefits of the Bluetooth
application
• Quickly set up connections to your
cell phone, your computer, and other
handhelds
• Reduce cable clutter
• Access the web and e-mail or send
files wirelessly
I
n t
hi
s c
h
apter
What can I do with the
Bluetooth application?
What types of connections
can I make?
Entering basic Bluetooth
settings
Setting up a phone
connection
Accessing e-mail and the
web with your phone
connection
Setting up a connection for
wireless synchronization
Beyond the basics
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 77
What can I do with the Bluetooth application?
Quickly set up connections to your cell phone, your computer, and other handhelds. How much
time each day do you spend at your computer? On the phone? Wouldn’t it be great if you could
access these devices—dial a phone number, send an e-mail message—directly from your
handheld? The Bluetooth application gets you started by helping you set up connections to
devices within approximately 30 feet of your handheld.
Reduce cable clutter. Imagine a world—or even your workstation—without cables. While using
Bluetooth technology on your handheld does not completely eliminate cable clutter, it can replace
many of those cables with a wireless connection. For example, Bluetooth technology lets you
wirelessly synchronize your handheld with your computer.
Access the web and e-mail or send files wirelessly. Whether you access the Internet or your e-
mail account once a week or constantly throughout the day, wireless connectivity means that you
can get online any time you are in a coverage area for your mobile phone or are within range of
your laptop connected to the Internet. You can also send files such as photos.
What types of connections can I make?
With Bluetooth manager, you can make connections using the following types of devices:
• To browse the web and send and receive e-mail messages, connect to the Internet in these ways:
• Using your mobile phone, by dialing your ISP or signing up with a high-speed wireless carrier
account
• Linking through your desktop computer's network connection
• Establishing a connection to a Bluetooth Access Point connected to the Internet.
• To send and receive text and multimedia messages or photos, connect to your mobile phone.
• To synchronize your handheld with your computer wirelessly, connect to your computer.
»
Key Term
Bluetooth Technology
that enables devices such
as handhelds, mobile
phones, and computers
to connect wirelessly to
each other.
Before You Begin
[!]
Any device you connect
to must also be a
Bluetooth device, and the
device must have its
Bluetooth
communication software
enabled. Check the user
guide for your device.
To set up a phone
connection, you must
have a GSM or GPRS
mobile phone enabled
with data services.
To browse the web and
use e-mail, install the web
browser and the e-mail
software included on the
CD that came with your
handheld.
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 78
Entering basic Bluetooth settings
0
1Go to the Home screen and select Bluetooth .
2Enter the basic Bluetooth
settings:
a. Select On.
b. Tap the Device name field and
enter a name for your
handheld. This is the name
other Bluetooth devices will
see when they try to connect
to your handheld.
c. Tap the Discoverable pick list
and select Yes.
Done
»
Key Term
Discoverable Setting
that allows other devices
to find and connect with
your handheld using
Bluetooth technology. If
your handheld is not
discoverable, other
devices cannot find it to
make a connection. Your
handheld must be
powered on in order to be
discoverable.
Tip
Bluetooth must be on if
you want to set up and
make a connection to
another device. To check
whether Bluetooth is on,
tap the Bluetooth
indicator next to the
battery indicator at the
top of the Home screen,
or enter the Command
stroke in the input area
and select the Bluetooth
indicator on the
command bar.
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 79
Setting up a phone connection
0O
1Go to the Home screen and select Bluetooth .
2Select Setup Devices, select Phone Setup, and then select Next.
3Select your phone:
a. Tap the Manufacturer and Model pick lists, select the correct entries for your
phone, and then select Next.
b. On the Connection Setup screen, select the phone you want, select Next, and
then select Next again. The screen displays phones that match the
manufacturer and model types you selected.
c. If the phone you want does not appear on the Connection Setup screen,
select Find More. If the phone still does not appear, run the Phone Link
Updater application (Windows only) and then go to step 4.
For Mac computers, if the phone does not appear on the list, go to
XXX to download the driver for your phone, and then go to step 4.
Continued
Tip
If you receive a message
that your phone is not
ready to accept a
connection, check to
make sure that your
phone is prepared to
make a Bluetooth
connection. See the
instructions included with
your phone.
NOTE
Zire™ XX Handheld 80
CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a phone connection
4Enter a passkey:
a. Enter a passkey number. This
can be any number you
choose; it does not, for
example, have to be a
password you use to access a
network or an e-mail account.
b. Select OK.
5Finish phone connection setup and begin network setup:
a. Select Done, and then select Yes.
If you want to use your phone connection only to dial phone
numbers from your handheld or send text messages, select Done and then
select No. You have finished setup.
b. Select Next.
6Begin network setup:
a. Tap the pick list, select Yes or No, and then select Next. If you select No, go to
step 7. If you select Yes, go to step 8.
Continued
»
Key Term
Passkey Like a
password, the passkey is
a security measure.
Connections can happen
only between your
handheld and a device
that has the same
passkey. For example, to
connect to your mobile
phone, you need to enter
the same passkey on your
handheld and on your
phone.
»
Key Term
Trusted pair Two
devices—for example,
your handheld and your
mobile phone—that can
connect to each other
because each device can
find the same passkey on
the other device. Once
you form a trusted pair
with a device, you do not
need to enter a passkey to
connect with that device
again.
NOTE
Zire™ XX Handheld 81
CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a phone connection
7If you selected No in step 6:
a. Select Next.
b. Enter the phone number you use to dial in to your Internet service provider
and the username for your dial-up account.
c. Tap the Password box, enter your account password, and select OK. This is
the password you use to access your dial-up account; it is not your passkey.
d. Select Next, and then select Done.
8If you selected Yes in step 6:
a. Tap the pick lists and select the correct information for your phone.
b. Select Next, and then select Done.
Done
»
Key Term
GPRS Acronym for
General Packet Radio
Service, a method of
sending information
wirelessly at high speeds.
Select Yes in step 6 only if
you have a GPRS account
for your mobile phone.
Tip
Contact your ISP (for
example, AOL or
Earthlink) if you are not
sure about any of these
settings.
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 82
Accessing e-mail and the web with your phone
connection
After you set up a connection with a phone, you can send and receive e-mail or browse the web by
using your phone connection.
0
1Go to the Home screen and select Bluetooth .
2Connect using your phone:
a. Make sure On is selected.
b. Tap the Service pick list and
select the service that you
want to use to connect to the
Internet.
c. Select Connect.
3Set up an account on your handheld to send and receive e-mail messages, or
open the web browser to view the web.
Done
»
Key Term
Service Way of
connecting to a mobile
phone to send
information wirelessly,
for example, through a
high-speed (GPRS)
carrier or through a dial-
up account with an
Internet service provider
(ISP).
Tip
If you haven't set up a
service on your handheld
yet, select Edit Service
from the Service pick list
and enter the information
for the service you want
to use.
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 83
Setting up a connection for wireless synchronization
0
1Go to the Home screen and select Bluetooth .
2Enter computer setup:
a. Select Setup Devices, and then select PC Setup.
b. Select Bluetooth HotSync, and then select Next.
3Set up a connection for wireless synchronization:
a. Follow the onscreen instructions for steps 1–3, selecting Next after each step.
b. Select Launch HotSync Manager in step 4.
c. Select HotSync ™ to synchronize your handheld with your computer.
Done
Tip
To launch HotSync®
Manager in step 2 of the
onscreen instructions,
click the HotSync
Manager icon on the task
bar in the lower-right
corner of your computer
screen.
CHAPTER 12 Connecting Wirelessly to Other Devices
Zire™ XX Handheld 84
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
Connecting • Connecting with a network using a Bluetooth Access Point to access the
Internet and send and receive e-mail messages
• Connecting to your desktop computer to send information wirelessly
• Using Phone Link Updater to download the most recent phone drivers and
list of supported GSM/GPRS carriers
• Connecting using the infrared port on your handheld
Sharing Sending information such as photos or sound files to other Bluetooth devices
by using Bluetooth technology on your handheld
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Bluetooth connections
or with anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 85
CHAPTER 13
Sending and Receiving E-mail Messages
If you already know how efficient
e-mail is for staying in touch with
personal and business contacts,
VersaMail™ personal e-mail software
brings you a new level of convenience:
e-mail on the go. If you are a new
e-mail user, you will enjoy the ease and
speed of communicating with friends,
family, and colleagues anywhere you
can make an Internet connection.
You can attach files such as photos to
e-mail messages, as well as Microsoft
Word or Excel files created in
Documents to Go on your handheld—
or receive any of these file types as
attachments to view and edit at your
convenience.
Benefits of the VersaMail
application
• Access e-mail on the go
• Send and receive photos, sound files,
Word and Excel files, and more
• Save messages from your computer
to view at a convenient time
I
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Setting up an account
Getting and reading e-mail
messages
Sending an e-mail message
Beyond the basics
CHAPTER 13 Sending and Receiving E-mail Messages
Zire™ XX Handheld 86
Setting up an account
0
1Go to the Home screen and select VersaMail .
2Open the Account Setup screen:
a. Open the menus , select Accounts, and then select Account Setup.
b. Tap New.
3Enter the basic account information:
a. In the Account Name field, enter a descriptive name.
Continued
Before You Begin
[!]
Before you can set up an
e-mail account on your
handheld, you must do
the following:
• If you do not already
have one, establish an
account with an Internet
service provider such as
Earthlink or a wireless
carrier such as Cingular.
You may also use a
corporate e-mail account.
• For wireless accounts
only: Have active service
with a wireless carrier
and a mobile phone
equipped with
Bluetooth™ technology.
You must also set up a
phone connection on
your handheld to send
and receive information
wirelessly.
• Install the VersaMail
software. Insert the CD
and follow the onscreen
instructions for installing
extra software.
Zire™ XX Handheld 87
CHAPTER 13 Sending and Receiving E-mail Messages
Setting up an account
Cont’d.
b. Select the Mail Service pick list, and then select your e-mail provider. Select
Other if your provider is not listed.
c. If you chose Other, select the Protocol pick list, and then select POP or IMAP.
d. Select the check box if you intend only to synchronize e-mail for this account
on your handheld with a mail program on your computer such as Microsoft
Outlook, Outlook Express, or Lotus Notes. If you intend to ever send or
receive e-mail for this account wirelessly from your handheld (even if you
will also synchronize e-mail), leave the check box deselected.
e. Select Next.
4Enter the account username and
password:
a. Enter the username you use
to access your e-mail.
b. Select the Password box,
enter your e-mail account
password, and then select OK.
c. Select Next.
Continued
»
Key Term
Protocol Settings your
e-mail provider uses to
receive e-mail messages.
Most providers use the
Post Office Protocol
(POP); a few use the
Internet Message Access
Protocol (IMAP).
Tip
If your e-mail provider
appears on the Mail
Service pick list, you don’t
need to select a protocol.
The correct protocol is
automatically displayed.
Tip
Your username is usually
the part of your e-mail
address appearing before
the@ symbol, not your
entire e-mail address.
Check with your ISP if you
are not sure what
username to enter.
Zire™ XX Handheld 88
CHAPTER 13 Sending and Receiving E-mail Messages
Setting up an account
5[ & ] OPTIONAL If you chose a
common e-mail provider from
the Mail Services pick list on the
Account Setup screen, this
screen is already filled in. If not,
enter the names of the incoming
and outgoing mail servers:
a. Enter your e-mail address.
b. Enter the names of your mail
servers.
c. Select Next.
6Select Done.
Done
Did You Know?
Your incoming mail
server is also called your
POP or IMAP server; your
outgoing mail server is
also called your SMTP
server.
Tip
If you selected the
Synchronize Only
Account check box in
step 3, you need to
configure this account on
your computer before
you can send or get
e-mail messages.
CHAPTER 13 Sending and Receiving E-mail Messages
Zire™ XX Handheld 89
Getting and reading e-mail messages
0
1Go to the Home screen and select VersaMail .
2Get e-mail:
a. Open the menus , select Accounts, and then select the account you want.
b. Select Get Mail or Get & Send.
c. In the Get Mail Options dialog box, select Subjects Only to download
subjects only, or select Messages to download entire messages.
d. Select OK.
e. When downloading is complete, select OK.
3In the Inbox, select the message to read it.
Done
Tip
If you selected the
Synchronize Only
Account check box, you
must synchronize your
handheld with your
computer to download
messages to your
handheld.
Did You Know?
You can set up your
handheld to
automatically check for
and download new
e-mail messages.
Tip
If you select Messages,
the first 5KB of each
message is downloaded.
You can change the
maximum size for
downloaded messages in
the VersaMail
preferences.
CHAPTER 13 Sending and Receiving E-mail Messages
Zire™ XX Handheld 90
Sending an e-mail message
0
1Go to the Home screen and select VersaMail .
2Send e-mail:
a. Open the menus , select Accounts, and then select the account you want.
b. Select New.
c. In the To field, enter the recipient’s e-mail address. For multiple recipients,
type a semicolon (;) between recipient names.
d. In the Subject field, enter the subject of your e-mail. In the area below the
Subject line, enter the text of your e-mail.
e. Select Send.
Done
Tip
If you selected the
Synchronize Only
Account check box, you
must synchronize your
handheld with your
computer to send
messages from your
handheld.
Did You Know?
You can set up your
handheld to
automatically try
resending any messages
that are not sent correctly
the first time.
Tip
Tap To on the New
Message screen to enter
e-mail addresses directly
from Contacts.
CHAPTER 13 Sending and Receiving E-mail Messages
Zire™ XX Handheld 91
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
E-mail • Using the VersaMail application with Microsoft Outlook on your computer
• Setting basic e-mail preferences such as changing the maximum message
size, adding a signature to outgoing messages, and downloading files
attached to e-mail messages
• Using a virtual private network to get and send e-mail over your
company’s network
• Editing and deleting an e-mail account
• Automatically retrieving e-mail on your handheld
• Automatically trying to resend messages that weren’t sent the first time
• Customizing your Inbox display options such as message summary view
and font size and colors for read and unread mail
• Viewing, editing, and sending files attached to e-mail messages
• Synchronizing e-mail messages between your handheld and your
computer
Customizing Setting preferences for connecting to a network
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld uniquely
yours. For great tips,
software, accessories, and
more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with the VersaMail
application or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 92
CHAPTER 14
Sending and Receiving Text and Multimedia
Messages
If you need to get a short message to a
friend or coworker fast, send a text
message from your handheld to their
mobile phone (GSM phone required;
sold separately). And if you need more
than text alone to express yourself, use
multimedia messaging to give your
message multisensory impact by
adding an image, photo, or sound file.
Benefits of Messages
• Enjoy quick communication
• Use text messaging to chat with
friends
• Be as simple or as creative as you
want
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Sending a text message
Sending a multimedia
message
Getting and reading text
messages
Beyond the basics
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Zire™ XX Handheld 93
Sending a text message
0
1Go to the Home screen and select Messages .
2Send a text message:
a. Select New.
b. Select Text Message.
c. Select To and select the recipient’s name if it appears on the list. If the name
does not appear on the list, select Lookup and select the name from the
screen.
d. In the area below the To line, enter the text of your message.
e. Select Send.
Done
Before You Begin
[!]
Before you can send and
receive text and
multimedia messages,
you must set up a phone
connection on your
handheld to send and
receive information
wirelessly.
You must also install the
Messages software.
Insert the CD and follow
the onscreen instructions
for installing extra
software.
»
Key Term
SMS Acronym for Short
Message Service. More
commonly known as text
messages, SMS
messages can be
received by most mobile
phones.
Did You Know?
You can also quickly send
a common phrase as a
text message.
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Zire™ XX Handheld 94
Sending a multimedia message
0
1Go to the Home screen and select Messages .
2Address a multimedia message:
a. Select New.
b. Select Media Message.
c. Select To and select the recipient’s name if it appears on the list. If the name
does not appear on the list, select one of the Lookup options and select the
name from the screen.
d. In the area below the To line, enter the subject of your message.
Continued
»
Key Term
MMS Acronym for
Multimedia Messaging
Service. An application
for sending short
multimedia messages
between mobile phones
or handhelds. MMS is a
new format that is now
supported by most
wireless carriers.
Did You Know?
You can also send a
personalized greeting
card as a media message.
Zire™ XX Handheld 95
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Sending a multimedia message
3[ & ] OPTIONAL Create an image:
a. Select New Slide.
b. Use the tools on the left of the screen to create your image.
Pencil Draw the image you want on the blank slide.
Line tool Choose the pencil’s line style.
Color wheel Choose the pencil’s color.
c. Select Done.
Continued
Tip
You can also use the
pencil tool to draw on a
photo you attach. Send
your own graffiti art!
Pencil
Line width
Color wheel
Zire™ XX Handheld 96
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Sending a multimedia message
4[ & ] OPTIONAL Add a photo:
a. From the toolbar on the left of
the screen, choose the photos
tool <<ICON>>.
b. To add a picture from
palmOne™ Media, select
Photos, and then select the
photo you want.
c. To add a picture using the
built-in camera, select
Camera, and then take the
photo you want.
d. Select Done.
5[ & ] OPTIONAL Add a sound
file:
a. From the toolbar on the left of
the screen, choose the audio
tool <<ICON>>.
b. Select the sound file you
want.
c. Select Done.
Did You Know?
You can take a picture and
send it instantly with
MMS. Take that cute
photo of your baby girl
and send it with a
personalized note to her
grandmother. Can it get
any easier to share life
with distant loved ones?
Tip
For information on
working with sound files,
see the User Guide on the
web.
Zire™ XX Handheld 97
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Sending a multimedia message
6[ & ] OPTIONAL Add text to
your message:
a. From the toolbar on the left
side of the screen, select the
text tool <<ICON>>.
b. Add any text you want to
include with your message,
and then select Done.
7Select Send.
Done
Tip
To add more files, select +
and repeat steps 3–5.
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Zire™ XX Handheld 98
Getting and reading text messages
0
1Go to the Home screen and select Messages .
2Select Get to retrieve messages from your mobile phone.
3Read a message:
a. Select the message to open it.
b. Read the message, and then select Done.
Done
Tip
You can reply to or
forward a message after
you open it.
CHAPTER 14 Sending and Receiving Text and Multimedia Messages
Zire™ XX Handheld 99
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
Messages • Sending a personalized greeting card
• Quickly sending a common phrase as a text message, such as “I’m in a
meeting” or “Thanks”
• Replying to, forwarding, and deleting messages you receive
• Setting preferences for receiving messages
• Hearing an alert when you receive a message
Customizing Setting preferences for connecting to a network
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld uniquely
yours. For great tips,
software, accessories, and
more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Messages or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 100
CHAPTER 15
Browsing the Web
You use the web for so many things:
checking e-mail, finding driving
directions, getting news, buying gifts.
Now you can take the web with you
almost anywhere you go. Make an
Internet connection through your
mobile phone, and palmOne™ Web
Pro opens the entire web to you.
Benefits of Web Pro
• Carry the web with you
• Instantly access the pages you want
• Customize your web browsing
experience
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Accessing a web page
Beyond the basics
CHAPTER 15 Browsing the Web
Zire™ XX Handheld 101
Accessing a web page
0
1Go to the Home screen and select Web Pro .
2Go to the web page yo want to view:
a. Select the Open URL icon .
b. Enter the address of the web page you want to visit. Use the buttons in the
Open URL dialog box for quick entry of characters commonly used in web
addresses.
c. Select Go.
Done
Before You Begin
[!]
Install the Web Pro
software. Insert the CD
and follow the onscreen
instructions for installing
extra software.
To browse the web, you
must set up a connection
to the Internet from your
handheld.
»
Key Term
URL Stands for
“uniform resource
locator,” the technical
name for a web address.
Think “web address”
when you see “URL.”
CHAPTER 15 Browsing the Web
Zire™ XX Handheld 102
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
Web • Refreshing a page to see updated information
• Using a bookmark for quick access to your favorite web pages
• Returning to a web page you just visited or to your home page
• Downloading a file from a web page
• Uploading a file to the web
• Changing your start and home pages
Customizing Setting preferences for connecting to a network
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Web Pro or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 103
CHAPTER 16
Customizing Your Handheld
Although customizing your handheld
is optional, it’s like changing the preset
radio stations in your car. Since you’re
probably not driving around with the
dealer’s preset radio stations, why not
personalize your handheld too?
You can easily customize the sound
levels, fonts, and screen colors on your
handheld by using Preferences and
menus. And, Preference settings can
help extend the life of your handheld’s
battery too.
Benefits of customizing
• Access applications quickly
• Conserve power
• Enjoy your handheld more
• Make your screen easy to read
I
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h
apter
Setting the date and time
Preventing your handheld
from turning on by accident
Changing the screen fonts
Correcting problems with
tapping
Selecting sound settings
Changing screen colors
Beyond the basics
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 104
Setting the date and time
You can set the current date and time based on your location. These settings are used by all the
applications on your handheld that require a date, time, or location.
0
1Open Date & Time Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Date & Time.
2Select the location:
a. Tap the Location pick list, and
select a city in your time zone.
No nearby city? Select Edit
List and do steps b–c.
b. Tap Add.
c. Select a city in your time zone,
and then select OK, select OK
again, and then select Done.
Continued
Tip
You can rename the
location to the city where
you live. Tap the Name
field, and then modify the
location name.
Tip
When you travel to a new
time zone, change the
Location setting to
quickly reset the date and
time. Your appointments
stay at the time you
entered them—no
adjustments for time
zones. So always enter
your schedule based on
the time zone you will be
in on the day of the event.
Name field
Zire™ XX Handheld 105
CHAPTER 16 Customizing Your Handheld
Setting the date and time
3Set the date:
a. Tap the Set Date box.
b. Tap the arrows to select the
current year.
c. Tap the current month.
d. Tap the current date.
4Set the time:
a. Tap the Set Time box.
b. Tap the hour and minute
boxes, and then tap the
arrows to change them.
c. Tap AM or PM, and then
select OK.
5Select Done.
Done
Year
arrows
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 106
Preventing your handheld from turning on by accident
Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock the
buttons on the front of your handheld to prevent this from happening and so that you don’t drain
the battery.
0
1Open Keylock Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Keylock.
2Select one of these settings, and then select Done.
Never Keylock always remains off.
Automatic Keylock turns on automatically when you turn off your handheld or
when your handheld goes to sleep.
Manual Keylock turns on when you hold down the power button until the
system sound confirms that Keylock is on.
Done
Tip
When Keylock is on, your
handheld does not
respond when you press
the application buttons.
To use your handheld
again, press the power
button and then tap
Deactivate Keylock.
Did You Know?
You can use Owner
Preferences to enter your
name, address, and
phone number. If you
also turn on Security
settings, your Owner info
appears when you turn
on your handheld. This
could help someone
contact you if you ever
lose your handheld.
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 107
Changing the screen fonts
In many applications, you can change the font style to make text easier to read. There are four font
styles available in applications that let you change the font style.
Small font Large font
Small bold
font
Large bold
font
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 109
Correcting problems with tapping
Is your screen not responding to taps? Are you getting unexpected results when you tap? For
example, when you tap the number keyboard icon, does the Find dialog box open instead? If this
happens, it’s time to align the screen.
0
1Open Digitizer Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Digitizer.
2Tap the targets on the screen as precisely as possible, and then select Done.
You need to tap at least three targets—maybe more if you don’t tap
carefully.
Done
»
Key Term
Digitizer Another name
for your handheld’s
screen and its internal
circuitry.
»
Key Term
Calibration The process
of aligning your
handheld’s touch-
sensitive screen so that
when you tap an element
on the screen, it detects
exactly what you want it
to do.
NOTE
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 110
Selecting sound settings
Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or
turn sounds off altogether with the Silent profile.
0
1Open Sounds & Alerts
Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Sounds & Alerts.
2Select Custom, Silent, or All Off.
3If you selected Silent or All Off in step 2, select Done.
If you selected Custom in step 2, tap the System Sound, Game Sound, and
Alarm Sound pick lists and select the volume level for each sound; then select
Done.
Done
Profile boxes
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 111
Changing screen colors
Choose a new set of text and background colors for all your applications.
0
1Open Color Theme Preferences:
a. Go to the Home screen.
b. Select Prefs .
c. Select Color Theme.
2Select a theme, and then select Done.
Done
CHAPTER 16 Customizing Your Handheld
Zire™ XX Handheld 112
Beyond the basics
Click the link below to go to the User Guide on the web and learn about these related topics:
Customizing • Setting power-saving features such as the auto-off interval
• Choosing formats for times, dates, calendar, and numbers based on a
geographical region
• Selecting options for entering text, such as choosing how to enter certain
Graffiti®2 characters, using the full screen as the writing area, and
creating shortcuts for entering text
• Reassigning the application buttons on the front of your handheld so that
they open the applications you choose
• Protecting your information by turning on security options and entering
information that identifies you as the owner of your handheld
• Configuring communication connections and network settings
• Changing screen colors by choosing a color theme
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with customization or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 113
CHAPTER 17
Common Questions
Although we can’t anticipate all the questions you might have, this chapter
provides answers to some of the most commonly asked questions.
How do I upgrade from another Palm OS® handheld?
1. Synchronize your old handheld with your old desktop software.
2. Install the new Palm™Desktop software. No need to delete the old desktop software first.
3. Select the user name you assigned to your old handheld during the desktop installation. This
will transfer all your information from the old software to the new software.
4. Synchronize your new handheld with your new desktop software.
5. If any third-party applications do not transfer to your new handheld, reinstall them. If you have
problems with your third-party applications on your new handheld, please contact the software
developer.
Why can’t I find an icon on the Home screen?
• Tap the pick list in the upper-right corner of the Home screen and select All. You may need to
scroll down a bit, but you should now see an icon for each of the applications on your handheld.
• Some of the applications that come with your handheld are not pre-installed. You need to install
these extra applications from the CD.
CHAPTER 17
Zire™ XX Handheld 114
How do I save my info?
Each time you complete an entry such as a contact, memo, or note, your handheld automatically
saves the information you entered. You don’t have to do anything special to save your info. To
protect your info and create a backup of your info, we recommend that you synchronize your
handheld with your computer often.
How do I know when I need to recharge my handheld?
A battery gauge appears at the top of the Home screen. Check the gauge periodically to
see if your handheld needs to be recharged. If the battery becomes low, a message appears on the
screen prompting you to recharge the battery.
Will I lose all my information if the battery becomes drained?
If the battery is drained to the point that you cannot turn on your handheld, your information is
safely stored for close to a week. In this case, there is enough residual energy in the battery to
store the information but not enough to turn on your handheld. If your handheld does not turn on
when you press the power button, you should recharge it immediately, for a few hours.
How often should I recharge my handheld?
We recommend that you recharge your handheld for at least half an hour every day. Ideally,
connect your handheld to a power source every night and recharge it while you sleep. Also, you
can conserve battery life by doing any of the following:
• Reduce the brightness of the display.
• Reduce the Auto-off after setting.
• Use Keylock Preferences to prevent your handheld from being turned on accidentally.
• Minimize use of the expansion card slot.
•Turn the Bluetooth feature off when you’re not using it.
CHAPTER 17
Zire™ XX Handheld 115
What do I do if I can’t synchronize with my computer?
Make sure the HotSync® cable is connected securely.
WINDOWS ONLY
• Click the HotSync Manager icon in the
Windows system tray in the lower-right corner of
your screen. Make sure Local USB has a checkmark
next to it. If not, click it.
• If you don’t see the HotSync Manager icon, click
Start on the Windows taskbar, and then select
Programs. Go to the Palm Desktop program group
and select HotSync Manager. Click the HotSync
Manager icon and make sure Local USB is selected.
MAC ONLY
• Make sure HotSync Manager is enabled: Open the palmOne folder and double-click the HotSync
Manager icon. On the HotSync Controls tab, be sure Enabled is selected. If it is not, click it.
• Disconnect the HotSync cable from your computer, and then reconnect the cable and restart
your computer.
Tip
Need more help with
synchronizing your
handheld? Open Palm
Desktop software, go to
the Help menu and select
HotSync Online
Troubleshooting Guide.
CHAPTER 17
Zire™ XX Handheld 116
What do I do if my handheld doesn’t respond to taps correctly?
If your handheld is not responding to taps correctly, you need to align the screen.
What do I do if my handheld freezes?
On rare occasions your handheld may not respond when you press a button or tap the screen. In
this case, you need to reset your handheld. A soft reset tells your handheld to stop and start over
again. This does not affect any of the information or applications on your handheld.
Use the tip of the stylus (or similar object without a sharp tip) to gently press the reset button
inside the hole on the back panel of your handheld.
If a soft reset does not unfreeze your handheld, you need to perform a hard reset. For instructions
see the User Guide on the web.
Can I open my handheld?
No, do not open your handheld; there are no serviceable parts inside. Opening your handheld
voids the warranty and is not recommended under any circumstances.
Tip
After a soft reset, the
Preferences screen
appears with the Date &
Time option highlighted
so you can reset the date
and time if necessary.
Reset button
CHAPTER 17
Zire™ XX Handheld 117
Beyond the basics
Click a link below to go to the User Guide on the web and learn about these related topics:
Common
Questions • Troubleshooting software installation problems
• Solving problems with specific applications
• Troubleshooting synchronization problems
• Solving problems with beaming and communication settings
Maintaining Performing a hard reset if a soft reset does not unfreeze your handheld
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support<edit this>.
Zire™ XX Handheld 118
Product Regulatory Information
FCC Statement
This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
The use of shielded I/O cables is required when connecting this equipment to any and all optional peripheral
or host devices. Failure to do so may violate FCC rules.
Changes or modifications not covered in this manual must be approved in writing by the
manufacturer’s Regulatory Engineering Department. Changes or modifications made without written
approval may void the user’s authority to operate this equipment.
IMPORTANT
[!]
Zire™ Product Family
Tested to Comply
With FCC Standards
FOR HOME OR OFFICE USE
R
espons
ibl
e
P
arty:
palmOne, Inc.
400 N. McCarthy Blvd.
Milpitas, California 95035
United States of America
(408) 503-7500
Zire™ XX Handheld 119
Canadian ICES-003 Statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur
du Canada.
CE Compliance Statement
This product was tested by Palm, Inc. and found to comply with all the requirements of the EMC Directive 89/
336/EEC as amended.
Declaration of Conformity
palmOne, Inc., Declares the Product: Handheld PDA & HotSync cable
Model Name/Number: Zire XX
Manufacturer’s Name: palmOne
Manufacturer’s Address: 400 N. McCarthy Blvd.
Milpitas, 95035-5112
Conforms with the following specifications:
• EN 55024: 1998 (Emissions & Immunity)
• EN55022:1998, CISPR 22 1997, Class B Radiated and Conducted Emissions
• IEC 61000-4-2, A1 1998-01, ESD Immunity, 4kV Contact, and 8kV Air Discharge
• IEC 61000-4-3: 1995 RF Immunity, 80-1000MHz, 3V/M, 1kHz, 80% A.M.
• ENV 50204:1996, RF Immunity, 895-905MHz, 3V/m, 200Hz, 50% AM
• IEC 61000-4-4: 1995 EFT Immunity, 1kV on AC port, 5/50nSec, 5kHs Rep. Freq.
• IEC 61000-4-5: 1995 Surge Immunity, 1.2/50uSec, 2kV(peak), Common Mode, 1kV(peak) Differential Mode
Zire™ XX Handheld 120
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM
• IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods
Authorized palmOne Representative: David Woo
Manager, palmOne, Inc., World Wide Compliance
Date: November 4, 2003
Battery Warning
Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing
hazardous chemicals. Discard used batteries according to the manufacturer’s instructions and in accordance
with your local regulations.
Warning – Explosion Hazard
• Substitution of components may impair suitability for Class I, Division 2;
• When in hazardous location, turn off power before replacing or wiring modules, and,
• Do not disconnect equipment unless power has been switched off or the area is known to be non-
hazardous.
Varning
Eksplosionsfara vid felaktigt batteribyte. Använd samma batterityp eller en ekvivalent typ som
rekommenderas av apparattillverkaren. Kassera använt batteri enligt fabrikantens instruktion.
Advarsel!
Lithiumbatteri—Eksplosionsfare ved fejlagtig håndtering. Udskiftning må kun ske med batteri af samme
fabrikat og type. Levér det brugte batteri tilbage tilleverandøren.
Varoitus
Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan
tyyppiin. Hävitä käytetty paristo valmistajan ohjeiden mukaisesti.
Advarsel
Eksplosjonsfare ved feilaktig skifte av batteri. Benytt samme batteritype eller en tilsvarende type anbefait av
apparatfabrikanten. Brukte batterier kasseres i henhold til fabrikantens instruksjoner.
Waarschuwing!
Bij dit produkt zijn batterijen geleverd. Wanneer deze leeg zijn, moet u ze niet weggooien maar inleveren als
KCA.
Zire™ XX Handheld 121
Uwaga
Static Electricity, ESD, and your palmOne™ Handheld
Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you
should take steps to avoid such an occurrence.
Description of ESD
Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material.
To most people, static electricity and ESD are nothing more than annoyances. For example, after walking
over a carpet while scuffing your feet, building up electrons on your body, you may get a shock -- the
discharge event -- when you touch a metal doorknob. This little shock discharges the built-up static electricity.
ESD-susceptible equipment
Even a small amount of ESD can harm circuitry, so when working with electronic devices, take measures to
help protect your electronic devices, including your palmOne™ handheld, from ESD harm. While palmOne
has built protections against ESD into its products, ESD unfortunately exists and, unless neutralized, could
build up to levels that could harm your equipment. Any electronic device that contains an external entry point
for plugging in anything from cables to docking stations is susceptible to entry of ESD. Devices that you carry
with you, such as your handheld, build up ESD in a unique way because the static electricity that may have
built up on your body is automatically passed to the device. Then, when the device is connected to another
device such as a docking station, a discharge event can occur.
Precautions against ESD
Make sure to discharge any built-up static electricity from yourself and your electronic devices before
touching an electronic device or connecting one device to another. The recommendation from palmOne is
that you take this precaution before connecting your handheld to your computer, placing the handheld in a
cradle, or connecting it to any other device. You can do this in many ways, including the following:
• Ground yourself when you’re holding your mobile device by simultaneously touching a metal surface that
is at earth ground.
Zire™ XX Handheld 122
• For example, if your computer has a metal case and is plugged into a standard three-prong grounded
outlet, touching the case should discharge the ESD on your body.
• Increase the relative humidity of your environment.
• Install ESD-specific prevention items, such as grounding mats.
Conditions that enhance ESD occurrences
Conditions that can contribute to the buildup of static electricity in the environment include the following:
• Low relative humidity.
• Material type (The type of material gathering the charge. For example, synthetics are more prone to static
buildup than natural fibers like cotton.)
• The rapidity with which you touch, connect or disconnect electronic devices.
While you should always take appropriate precautions to discharge static electricity, if you are in an
environment where you notice ESD events you may want to take extra precautions to protect your electronic
equipment against ESD.
Zire™ XX Handheld 123
INDEX
SYMBOLS
* (asterisk) characters 28
NUMERICS
5-way navigator 2, 13
A
accessing
documentation on the web ix
information 13
accessories 16
adding contacts 28–29, 30
adding storage space 23
Addit software 7
add-on applications 19, 113
address books 18
Adobe Acrobat Reader
magnifying screen vii
Previous View icon vii
Agenda View (Calendar) 36
Alarm
indicator light 3
Alarm Sound pick list 110
alarms
adjusting volume for 110
customizing 38
setting 37, 43, 51
alerts See alarms
aligning screen 109
Always convert tracks option 72
application buttons
described 6
location of 2
reassigning 112
application icons 6, 113
applications
adding 16
deleting 16
displaying list of 6
installing 7, 18, 21
opening 6, 9, 13
selecting 13
transferring data from 19
applications, accessing 113
applications, third-party 113
appointments
adding notes to 38
deleting 38
repeating 37
scheduling 34–35
asterisk (*) characters 28
Audible software 7
audio applications 4, 67
audio file formats 68
See also song files
auto-off interval 112
B
backgrounds
changing 49
customizing 9, 36
backing up information 18, 27
See also synchronizing information
basics 26, 55, 84, 91, 99, 102
Battery
charge light 3
battery
cautions for 120
charging 5, 15, 114
conserving power for 103, 106
extending life of 103, 114
battery gauge 114
Beam Category command 40
Beam Contact command 31
Beam Item command 40
Beam Status dialog box 31
Beaming
location of IR port 3
beaming 16, 31
birthdays 29
blinking cursor 10
brightness control 2
business cards 31
buttons
front panel 2
locking 106
navigator 13
not responding 116
reassigning application 9, 112
C
calculator 8
Calculator icon 6
calendar 33
formatting 112
Calendar application
additional information for 38
checking schedules 36
customizing 36
opening 34
overview 33
scheduling appointments 34–35
setting alarms 37
Calendar icon 6
calibration 109
Zire™ XX Handheld 124
camera 57
Card Info icon 6
card readers 68, 69
categorizing
contacts 32
events 38
information 16
memos 47
notes 51
CDs 70
CE Compliance Statement 119
changing
backgrounds 49
fonts 107–108
character entry 2, 11, 112
charging battery 5, 15, 114
chat rooms ix
cleaning your handheld 15
Clear Note command 50
clock
displaying 2
setting 104–105
Clock icon 2
color options 38, 49
Color Theme Preferences 111
colors, changing screen 111
commands 12
commonly asked questions 113
compact discs 70
completed tasks 42
conformity declaration 119
Connection
requirements 93
Connection types
network connection 77
conserving power 103, 106
contacts
adding 28–29, 30
beaming 31
deleting 32
finding 30
locating 30
organizing 32
Contacts application
additional information for 32
customizing 32
opening 28
overview 27
searching 30
Contacts icon 6
contrast control 2
copying
photos 66
CPUs
connecting to 5
synchronizing handheld with 17
creating
contacts 28
memos 45, 46
notes 49
tasks 40
cursor 10
customer service ix
customer support 16
customizing
alarms 38
backgrounds 9, 36
Calendar application 36
Contact application 32
handheld 103, 112
D
data entry 2, 10, 112
Date & Time Preferences 104
dates
assigning to appointments 34
assigning to tasks 40
formatting 112
setting 104–105
Day View (Calendar) 34, 36
Day View icon 34
defaults 19, 38, 45
deleting
See also removing
applications 16
appointments 38
contacts 32
memos 47
notes 50
photos 66
digital cameras 57
digitizer 109
Digitizer Preferences 109
Display icon 2
display options 9, 38
See also preferences
Display Options command 9
displaying
calendars 33
current time and date 2
items in lists 14
memos 46
notes 50
photos 66
schedules 36
Zire™ XX Handheld 125
song lists 73
tasks 41
documentation ix, 7
moving through vii
on the web 16
due dates 40
E
editing 46, 50, 66
electrostatic discharge 121
e-mail 18
E-mail account
incoming and outgoing server 80, 88
entering information 2, 11, 112
eraser 49
ESD 121
Event Details dialog box 37
events 34, 35
exchanging
event records 38, 43, 47, 51, 66
exchanging information 16
expansion card slot 3
expansion cards
deleting song files on 75
inserting 3
transferring song files to 68–73
Expense icon 6
F
fade setting 9
FAQs 113
FCC Statement 118
features of handheld 1
file linking 21
filing appointments 35
finding contacts 30
fonts 107–108
formatting information 112
front panel controls 2
frozen screen 116
G
Game Sound pick list 110
Getting Started Guide 7
Graffiti 2 writing 2, 16, 112
H
handheld
additional information for 16
applications on 6
connecting to power adapter 5
controls described 2–5
customizing 103, 112
do’s and don’ts 15
features described 1
not responding 116
opening 116
recharging 5, 15, 114
resetting 5
restarting 116, 117
troubleshooting 109, 113
turning on/off 106
usage guidelines for 15, 16
hard resets 116, 117
headphone jack 4
headsets 4, 15
help ix, 16, 115, 117
Home screen
application list for 6
customizing backgrounds for 9
navigating through 13, 16
opening 9
opening applications on 6
Home screen, navigating through 113
HotSync cable 5
HotSync icon 6
HotSync Manager 115
HotSync technology 20
I
ICES Statement 119
Icons
Open URL 101
icons 6, 113
importing contact information 32
Incoming mail server 80, 88
Indicator light 3
information
accessing 13
backing up 18, 27
entering 2, 11, 112
formatting 112
losing 114, 116
receiving from an outside source 21
saving 114
sharing 16
synchronizing 17–20, 115
transferring 19
updating 18
Infrared
port 3
input area 2
installing applications 7, 18, 21
international keyboard 11
Zire™ XX Handheld 126
IR port
See also beaming
See also Beaming and Infrared
K
key terms ix
keyboard
entering information from 10
opening additional 11
Keylock 106
Keylock Preferences 106
L
Large bold icon 108
Large font icon 108
LED 3
links (documentation) viii
list screens 14
listsdisplaying song 73
moving through items in 14
locating contacts 30
locking handheld buttons 106
losing information 18, 114, 116
M
Mac information
installing extra software from CD 7
magnifying Acrobat Reader screen vii
media player See RealOne Mobile Player
memory cards 62
memos
See also notes
creating 45, 46
deleting 47
editing 46
keeping private 47
Memos application
additional information for 47
opening 45
overview 44
selecting memos 46
Memos icon 6
menu bar 12
menus 12
Microsoft Outlook 18, 21
Mini-USB connector icon 5
missing applications 6
Month View (Calendar) 36
MP3 files 68
MultiMediaCard. See Expansion Card
music 67
playing 74
N
navigator 2, 13
Network connection 77
Note Pad
additional information for 51
creating notes 49
displaying notes 50
opening 49
overview 48
Note Pad icon 6
notes
See also memos
adding to tasks 43
creating 49
deleting 50
editing 50
keeping private 51
viewing 50
numbers 2, 11, 112
O
online documentation viii, 16
onscreen keyboard See keyboard
opening
alternative keyboards 11
applications 6, 13
handheld 116
Home screen 9
photo albums 62, 64
organizing applications 16
Outgoing server, settings 80, 88
overdue tasks 41
P
paging through documentation vii
Palm Desktop software 7, 18, 113
Palm Reader 7
pen 49
pen widths 49
performance 15
Personal Calculator 8
personal computers
connecting to 5
synchronizing handheld with 17
personal digital assistants (PDAs) 1
Phone Lookup feature 30
photo albums 62, 64
photos
copying 66
displaying 66
removing from contacts 32
Zire™ XX Handheld 127
selecting as backgrounds 9, 36
synchronizing 18
Photos application
overview 56
playing music 74
playlists 73, 75
power adapter 5, 15
power connector 5
power-saving features 112
preferences 103, 112
Prefs icon 6
preset settings 19
Previous View icon in Acrobat Reader vii
prioritizing tasks 40
privacy settings
calendar 38
contacts 32
handheld 16
memos 47
notes 51
tasks 43
private events 38
programs See software 7
protecting your handheld 15, 16, 112
Q
questions and answers 113
Quick Install 7, 68
Quick Look Up icon 30
Quick Tour 2
Quick Tour icon 6
R
RealOne Mobile Player 67, 73, 74
reassigning application buttons 9, 112
reboots 116, 117
recharging handheld 5, 15, 114
record screens 14
records
backing up contact 27
defined 10
moving through 14
opening contact 30
setting as first 28
recurring events 37, 38
recurring tasks 43
reminders
entering 35
setting alarms for 43, 49, 51
removing
See also deleting
selection highlight 13
repeating events 37, 38
repeating tasks 43
reports 43
reserving blocks of time 38
Reset button 5, 116
resizing text 46
restarting handheld 116, 117
S
saving information 114
schedules 36
scheduling
appointments 34–35
screen
adjusting brightness 2
adjusting contrast 2
aligning 109
changing colors 111
changing fonts for 108
clearing 50
described 2
frozen 116
usage guidelines for 15
scrolling 13, 14, 34
searching for contacts 30
security options
calendar 38
contacts 32
handheld 16
memos 47
notes 51
tasks 43
Select Font dialog box 108
selection highlight 13, 14
Send to Handheld droplet 69
Set Time dialog box 35
setting alarms 37, 43, 51
settings 12, 19
See also preferences
sharing information 16
shortcuts ix, 16
sidebars ix
Silent profile 110
slide shows 62
Small bold icon 108
Small font icon 108
soft resets 116
software 7
Solitaire 7
song files
removing 75
selecting 74
transferring 68–73
Zire™ XX Handheld 128
song list 73, 75
sorting 47
sounds 110
special characters 2, 11
specifications 119
starting applications 9, 13
static electricity 121
stopping media player 74
storage on expansion cards 23
stylus 15
symbols 2, 11
synchronizing information 17–20, 115
prerequisites for 19
system information 19
System Sound pick list 110
T
tapping 109, 116
Task Preferences settings 41, 42, 43
Tasks application
additional information for 43
creating tasks 40
marking completed tasks 42
opening 40
organizing tasks 41
overview 39
securing contents 43
Tasks icon 7
technical assistance ix, 16
textadjusting fade setting for 9
changing fonts for 107
entering 2, 11, 112
resizing 46
third-party applications 113
time
formatting 112
reserving blocks of 38
setting 104–105
time zones 104
tips ix
To Do lists 39
top panel controls 3
transferring information 19
Troubleshooting 84
troubleshooting 109, 113
turning on/off handheld 106
U
updating information 18
upgrading 113
URL
entering in Palm Web Browser Pro 101
USB connector 5
User Guide on the web ix
V
views in Calendar 36
volume 110
W
warnings 120
warranty 116
Week View (Calendar) 36
World Clock 37
World Clock icon 7
writing area 2
writing tool 15
Z
Zire handheld See handheld
Zoom In icon vii