Webelos Woods Guidebook.pages 2018_Webelos_Woods_Guidebook 2018 Guidebook
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Harvest District 2018 Webelos Woods Guidebook May 4-6, 2018 at Camp Bashore Registration Information The program will give the boys a sneak preview of what to expect in Boy Scouts, but stays focused on their Webelos Scout advancement. The weekend will introduce Webelos and parents to area Boy Scout Troops they may be interested in visiting/joining after Cub Scouts. Tentative Schedule Friday night 4:00-8:00 pm Check-in at lower barn. One leader per unit should check-in, Need Medical forms A & B for all attending. Webelos Leaders must present Webelos Patrol Roster for their patrol. 8:30-9:30 pm Cracker Barrel at Dining Hall - Troop will be assigned to Help Serve/Troop will be assigned to Clean up 9:30 pm Information Session for Webelos Adult Leader & Webelos PL, Scoutmaster & SPL - At Dining Hall 10:30 pm Lights out Saturday 7:00 am 7:30 am Reveille Breakfast at Dining Hall: French Toast, Sausage & OJ- Troop will be assigned to Help Serve/Troop will be assigned to Clean up 8:15 am Opening-Troop will be assigned 8:30-9:15 Station- Troop Leader will be assigned to run 9:25-10:00 Station- Troop Leader will be assigned to run 10:10-10:55 Station- Troop Leader will be assigned to run 11:05-11:50 Station- Troop Leader will be assigned to run 12:00-1:00 pm Lunch served at Dining Hall. Chicken sandwich, chips, applesauce, cookie, drink. Troop will be assigned to Help Serve/Troop will be assigned to Clean up 1:10-1:55 Station- Troop Leader will be assigned to run 2:05-2:50 Station- Troop Leader will be assigned to run 3:00-3:45 Station- Troop Leader will be assigned to run 4:00-6:00 pm Meal prep and dinner in campsites. Boy Scouts with Webelos assistance having dinner together. 6:00-7:00 pm Skit Prep 7:15 pm Interfaith Service-Troop will be assigned to run 8:00 pm Campfire and Awards 9:30 pm Cracker Barrel in campsites (provide own supplies) 11:00 pm Lights out Sunday 7:00 am 7:30 am Reveille Breakfast in campsite Boy Scouts & Webelos 8:30-9:00 am 10:00 am Pack and load cars; clean campsite Last patrol out Check-in: 4:00-8:00 - Campers will be directed to their campsite. Webelos Leaders and Scoutmasters will check-in at barn basement to show medical forms on arrival. Medical forms (Parts A & B) are required at check-in on Friday night for every youth and adult attending. Schedules and maps will be handed out at this time. Webelos Leaders present Webelos Patrol Duty Roster for each Webelos Patrol, located at the end of this Guidebook. *Prior to event- notification will be given with Troops and Packs Camping together for food totals and shared event responsibilities. Campsites: Campsites will be tent camping only. Patrols are expected to honor the Outdoor Code the principles of Leave No Trace (Boy Scout Handbook Chapter 7). At some time on Saturday, each campsite will be formally inspected. First Aid & Safety: A Health and Safety Officer will be on duty all weekend. Since this is a wooded and water area, all campers should be on the lookout for snakes. The buddy system is to be used by the boys at all times. Check-Out: All campsites must be vacated by 10:00 am Sunday. Troop Visits: Webelos and their parents are encouraged to visit troops throughout the weekend. You may visit them anytime. This is a good time to meet the adult leadership and watch the Boy Scouts in action. After campfire on Saturday, visit Troops and they may serve a Saturday night treat. This is a great time to ask questions and learn about different Troops. Every troop is different… hopefully this helps you find the right one for you. Responsibilities After you have received your campsite assignment, you will unload your equipment and your host Troop will help you to your site. Camp staff will cook and serve Saturday breakfast and lunch in the dining hall with Troop assistance. Saturday dinner and Sunday breakfast will be prepared by Troops with the assistance of Webelos Patrols in their campsites. No dinner is provided Friday evening; we suggest that you eat dinner prior to arriving at camp. If arriving Saturday morning, we recommend that you eat breakfast before arriving at camp, as there will not be time to provide breakfast for late arrivals. All units are expected to adhere to the rules in the “Guide to Safe Scouting”. Program Boy Scouts may want to familiarize themselves with the sections on Camping, Cooking, First Aid, and Knots in the Boy Scout Handbook. Saturday Activities- Webelos Patrols & Boy Scout Troops will be paired and rotate through the Activities with a schedule provided at check-in. Station 1 - Knots and Rope- We will supply a 6’ Section of different types of rope that the Webelos will need to whip (will also supply string) & fuse (candles will be supplied) and Boy Scouts will need to teach them Square Knot, two Half Hitches, Taut-line Hitch and explain what the different knots are used for. Webelos will do a Bowline Knot Relay. Station 2 - Fire Building- Webelos will be supplied with a Hire starter and a cotton ball. While the Webelos gather twigs for kindling, the Boy Scouts will tie a string across the stake from black line to black line. While building the Hire in the foil pan, the Webelos may not build twigs higher than the red line marked on the stake. The pan must remain in contact with the ground. The Webelos will need to start a Hire to burn a piece of string. No matches or lighters are to be used. When complete and Hire is out, empty in burn bucket and reset for the next group. Station 3 - First Aid- In the Hirst 15 minutes, Webelos will assemble a First Aid kit using a material list and materials provided. Boy Scouts will help explain the materials and make sure the Webelos name is on the kit. Then they must move to the marked area and the scenario: 1st Scenario-2 Webelos and 2 Boy Scouts are on a Hike, while walking along a path a rattlesnake appears and bites one of the Boy Scouts and he stops breathing. What do you do? 2nd Scenario- Webelos and Boy Scout are on a hike and the Boy Scout falls and hits his head on a rock and is bleeding. What do you do? 3rd Scenario- You are sitting around the campHire with your pack and your leader falls to the ground. What do you do? Station 4 - Hike- The Webelos will lead the Boy Scouts on a 3-mile hike that is laid out through the camp property. Webelos & Scouts will assemble and get snack and water for the hike. Discuss weather conditions and compass markings on map to follow marked path. Webelos will get a Hlyer to take on Hike, Hind signs of 10 Wildlife and 10 Plants and describe and identify any poisonous plants, dangerous animals and insects that may be encountered during hike. Boy Scouts should explain 7 principles of Leave no Trace during the Hike: •Plan Ahead and Prepare, •Travel and Camp on Durable Surfaces, •Dispose of Waste Properly (Pack It In, Pack It Out), •Leave What You Find, •Minimize CampHire Impacts, •Respect Wildlife, •Be Considerate of Other Visitors. Also recite the OUTDOOR CODE As an American, I will do my best to- Be clean in my outdoor manners, Be careful with 9ire, Be considerate in the outdoors, and Be conservation-minded. Station 5 - Conservation Project- We will have a 6 different projects: either a trail clean up, or a mulching project. Boy Scouts will need to teach and tell why scouts participate in service projects and Leave No Trace. Your unit’s project location is listed on the map under Service Projects Station 6 - Mock Campsite Relay- The Webelos will need to identify the 6 essentials. The Webelos with have a relay to set up tents properly, with no help but oral direction given by Boy Scouts. Boy Scouts will also discuss weather situations. At the same time Boy Scouts will build a tripod with Dutch oven over the Hire pit, raise a dining Hly and raise a Hlag. You must tell the scoring leader when you are Hinished for time. You will need to pack everything back up correctly for the next group. Station 7 - Geocache- Boy Scouts will teach Webelos how to Hind a geocache using a handheld GPS receiver or smartphone app. Lunch at Dining Hall-12:00-1:00 Trading Post open 9am-4pm Saturday Meal Prep & Meal- Troops with Webelos Patrol will prepare meal, discussing different cooking techniques and have meal together. Saturday campfire prep- Webelos and Troops will prepare a song, skit and cheer together for Campfire. Award ribbons will be handed out for the day’s events. Interfaith Service will be held in the Chapel, weather permitting. If rain, will be held in Dining Hall. Saturday Evening Cracker Barrel- Troops and Webelos will prepare a Cracker Barrel together as assigned on Webelos Patrol. Sunday Morning- Scouts will have breakfast, then break camp and depart after their site has been checked. Leadership Two-deep leadership is required for each unit. It is essential that each Webelos Scout be under the supervision of a parent or approved adult. If a parent/guardian cannot attend, the boy’s family may designate another parent to be responsible for him for the weekend, subject to unit leader approval. Under no circumstances will an adult be authorized to supervise more than one additional Scout beyond his/her own children. The Boy Scouts are the program staff for the weekend, ALL adults should show them respect by allowing them to lead their activities. The exception is for any situation that presents an immediate threat of injury. Direct all other concerns to the adult event staff or the Adult leader(s) of the unit. If you have comments for the Boy Scouts, please remember: “Praise in public, Criticize in private.” Webelos Patrol Flags Each Webelos Patrol should bring its own Patrol Flag. They will carry this flag during Saturday activities. Webelos Patrol Yell/Cheer Each Pack/Patrol should have a Pack/Patrol Yell and the Patrol is welcome to demonstrate it on Saturday while walking to their events. Please encourage your Scouts to participate and prepare them with a yell. Webelos Equipment Minimum should include: Tents for all attendees, water containers, First Aid kit, lanterns, dining fly, folding table, trash bags, Webelos Patrol Roster. The patrol roster and First Aid kit, must be posted and readily available in each campsite. You will know ahead of time which troop you will be camping with. You may wish to coordinate gear with them. All participants must bring their own mess kits. Troops will bring cooking gear. Camp staff may not be able to accommodate certain special food needs; please contact event organizers prior to arrival to discuss in detail. Saturday Night Campfire The Saturday evening campfire will include the presentation of awards to Webelos Patrols. Awards will be presented for the top patrols in each of the events plus top Troop and Pack campsite inspection. Leader Meeting Friday, 9:30 pm. Webelos Adult Leader & Webelos PL, Scoutmaster & SPL will report to the dining hall for an information session. Trading Post The Trading Post will be open Saturday from 9:00am-4:00 pm, with your camp supplies: scout knives, whittling kits, fire starters, sharpening stones, leather crafts etc. Parking Troops will be allowed to leave a trailer and 1 vehicle at the campsite. Each pack will be issued ONE parking pass allowing a vehicle to remain in the campsite. No additional vehicles may be parked in campsites. All other vehicles must be parked in the main lots. This will be strictly enforced. Parked vehicles must not block any roadways. You may drive to the campsite to unload gear, please try to consolidate into fewer vehicles, where possible. Unload, then move the vehicle to the parking lot. Camp Rules NO alcoholic beverages are permitted at ANY BSA function. Smoking is NOT permitted in presence or view of scouts. Smoking will only be permitted behind the Dining Hall NO participant’s vehicle will be permitted to park in the campsite or activity areas. Please, NO running through the camping area or activity areas. NO throwing rocks, dirt, sticks, or such things at anytime. NO throwing of any item in the camping area. Wearing of shirts and closed-toed shoes is a must at all times. Use language appropriate to scouting at all times, adults especially. Stay on established trails and roads. Please no short cutting or making new trails. Cell phones will be permitted, but their use should not distract from the event experience. Take advantage of the opportunity to teach responsible use of the devices. Please help keep our camp clean, pickup any trash you see on the ground. Bring & use trash bags. Trash Bags must be taken to Dining Hall Dumpsters. Campsites need to be clean before a unit can check out Use the “Buddy System” always! NO Webelos are allowed to be unattended (anywhere, anytime, anyplace); Unit Leaders are responsible for the supervision of the boys in their unit at ALL times. FIRE SAFETY When local fire conditions allow, camp fires may be permitted in established fire rings ONLY. Flames must not exceed 18 inches above the top of the fire ring! Do not start a fire unless you have a safe area (minimum of 15 ft.) clear of anything that might burn around the fire ring. Watch out for tents, dry grass, leaves, twigs, personal gear and low hanging branches, that sparks could ignite. NOTE: All fires must be attended while they are burning. Any fires in campsite fire rings must be COLD OUT every night before you go to bed. Hot coals may be used for cooking. Coals must remain in sturdy metal containers (BarB-Q’s, metal oil pans, Dutch oven cooking tables, etc.) All hot coals must be disposed of in the fire rings and must be COLD OUT every night before you go to bed. Webelos are to be closely supervised when operating cooking stoves or using hot coals. Stoves and hot coals are not to be unattended when they are lit. Fires/Lanterns/Fuel Policy A propane or battery-powered lantern is a good idea for each camping area. Note that all propane-powered lanterns MUST stay outside the tents. NO liquid fuels! No flame is allowed inside tents and structures, including lanterns or candles. It is highly recommended that battery powered lanterns be used whenever possible in camp. Do not use flammable chemicals in or near tents, such as bug killer and repellants, or aerosols. Chemical-fueled stoves, heaters, lanterns, lighted candles, matches, or other flames sources should never be used in or near tents. Units should provide their own fire bucket. The cooking area in each campsite should be kept clean/uncluttered of trash and flammable debris. It should be situated away from the tents. It is recommended that each unit bring a small, kitchen-sized, ABC chemical fire extinguisher. The fire extinguisher should be kept close to the cooking area. In the event of a FIRE in your campsite, each unit should have two adults designated to take the boys as a group, to the Dining Hall. They will perform a head count; keep the boys quiet, calm, and together as a group. Other adults in the unit will remain in the campsite to assist in fighting the fire as directed by the staff. Siren There will not be a siren drill. If the siren sounds, an emergency exists. Everyone in camp must report to the flagpole area at the dining hall immediately. There will be medical personnel in camp for the duration of the event. If you have a medical emergency, please contact a staff member immediately. The following people may be called 24/7 while in camp: Mike Williams – 717-203-4441 Joe Way – 717-333-9130 Webelos Scout Equipment List Day pack with light snack, sunscreen, bug spray, personal first aid kit Drinking cup / bottle to carry with you during activities Uniforms (Class A & B), Change of clothes – at least 2 days’ worth Ground cloth/cover Tent (2-4 man) Sleeping bag, Extra blankets, Pillow Mess Kit with utensils Jacket/sweatshirt – be prepared, Rain gear – be prepared Hat or head cover Personal toiletries – soap, towel, toothpaste, toothbrush, comb PJ’s or nightwear Flashlight, with fresh batteries, Extra batteries Camp chair or stool Webelos Handbook Pack Equipment List Dining Fly Pack /Patrol Flags First Aid Kit Folding Table Lanterns – propane or battery for campsite Water Containers with water. Firewood Webelos Patrol During the event, Webelos dens (and Bears, if attending) will be divided into patrols to model the Patrol Method used in Boy Scouts. For Webelos Dens, these groups should be established at least a month in advance of the event in order to fulfill Arrow of Light Scouting Adventures Requirement #3. A Boy Scout patrol is a small group of 6-8 boys that operate as a unit within the troop. The Patrol Leader is elected from among the boys in the patrol and reports to the Senior Patrol Leader (SPL), who is the youth member in charge of the troop. For this event, the Webelos (and Bear) Patrol Leaders will work with the SPL of the troop that is hosting them. The attached duty roster should be filled in prior to arrival. Bring two copies - keep one in your campsite, turn in the other at check-in. If less than 7 Webelos Scouts, Patrol Leader and Assistant should perform the duties of the vacant positions on the roster. Dining Hall Cleanup Site Setup CB Cleanup at Dining Hall CB Cleanup at Dining Hall Conservation Leader Dining Hall Patrol Cleanup Flag Carrier Site Setup Patrol Flag Carrier Snack/Water First Aid Leader on Hike & First Aid Station Sat Hike Site Setup Sat AM Station Hike Leader Campsite Cleanup Sat Breakfast Site Setup Asst PL PL Friday PM Patrol Flag Carrier Dining Hall Cleanup Dining Hall Cleanup Sat Lunch/ PM stations Cleanup Cleanup Cook Cook Fire/Water Fire/Water Site Clean Skit Prep Skit, Song & Cheer Prep Dinner area Clean Saturday Dinner Webelos Patrol Roster Introduce Patrol 1.Cheer 2. Song 3.Skit Saturday Campfire Program CB Assist CB Assist Fire/Water Fire/Water CB Cleanup CB Cleanup Saturday PM - Cracker Barrel Fire/ Water Fire/ Water Cleanup Cleanup Cook Cook Sunday Breakfas t Site Clean Leave no Trace Site Clean Sunday Clean up PL (Patrol Leader) - in charge of seeing that all jobs are carried out by his unit, and helping the Troop SPL (Senior Patrol Leader). Carry out the campfire program schedule by Announcing Skit, Song and Cheer in order of agenda given out at Friday Meeting. APL (Assistant Patrol Leader) - Backup the PL. Help him complete oversight of all the other tasks. Help guide the patrol in completing their jobs. Webelos Patrols will be made up One Month in advance of Webelos Woods, During 1st meeting you will have an election of 6-8 boys who will elect and PL & APL. They will lead the patrol and make up a patrol name, Cheer and Flag to be brought to Webelos Woods. This Roster will be completed and a copy given at Check in. Name PACK ______ PATROL NAME______________
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