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Harvest District 2018 Webelos Woods Guidebook
May 4-6, 2018 at Camp Bashore
Registration Information
The program will give the boys a sneak preview of what to expect in Boy Scouts, but
stays focused on their Webelos Scout advancement. The weekend will introduce Webelos
and parents to area Boy Scout Troops they may be interested in visiting/joining after Cub
Scouts.
Tentative Schedule
Friday night
4:00-8:00 pm Check-in at lower barn. One leader per unit should check-in,
Need Medical forms A & B for all attending.
Webelos Leaders must present Webelos Patrol Roster for their patrol.
8:30-9:30 pm Cracker Barrel at Dining Hall - Troop will be
assigned to Help Serve/Troop will be assigned to Clean up
9:30 pm Information Session for Webelos Adult Leader & Webelos PL,
Scoutmaster & SPL - At Dining Hall
10:30 pm Lights out
Saturday
7:00 am Reveille
7:30 am Breakfast at Dining Hall: French Toast, Sausage & OJ- Troop will be
assigned to Help Serve/Troop will be assigned to Clean up
8:15 am Opening-Troop will be assigned
8:30-9:15 Station- Troop Leader will be assigned to run
9:25-10:00 Station- Troop Leader will be assigned to run
10:10-10:55 Station- Troop Leader will be assigned to run
11:05-11:50 Station- Troop Leader will be assigned to run
12:00-1:00 pm Lunch served at Dining Hall. Chicken sandwich, chips,
applesauce, cookie, drink. Troop will be assigned to Help
Serve/Troop will be assigned to Clean up
1:10-1:55 Station- Troop Leader will be assigned to run
2:05-2:50 Station- Troop Leader will be assigned to run
3:00-3:45 Station- Troop Leader will be assigned to run !
4:00-6:00 pm Meal prep and dinner in campsites. Boy Scouts with Webelos
assistance having dinner together.
6:00-7:00 pm Skit Prep
7:15 pm Interfaith Service-Troop will be assigned to run
8:00 pm Campfire and Awards!
9:30 pm Cracker Barrel in campsites (provide own supplies)!
11:00 pm Lights out
Sunday
7:00 am Reveille!
7:30 am Breakfast in campsite Boy Scouts & Webelos
8:30-9:00 am Pack and load cars; clean campsite!
10:00 am Last patrol out
Check-in: 4:00-8:00 - Campers will be directed to their campsite.!Webelos Leaders and
Scoutmasters will check-in at barn basement to show medical forms on arrival.! Medical
forms (Parts A & B) are required at check-in on Friday night for every youth and adult
attending. Schedules and maps will be handed out at this time. Webelos Leaders present
Webelos Patrol Duty Roster for each Webelos Patrol, located at the end of this
Guidebook.
*Prior to event- notification will be given with Troops and Packs Camping together for
food totals and shared event responsibilities.
Campsites: Campsites will be tent camping only. Patrols are expected to honor the
Outdoor Code the principles of Leave No Trace (Boy Scout Handbook Chapter 7). At
some time on Saturday, each campsite will be formally inspected.
First Aid & Safety: A Health and Safety Officer will be on duty all weekend.!Since this
is a wooded and water area, all campers should be on the lookout for snakes.!The buddy
system is to be used by the boys at all times.
Check-Out: All campsites must be vacated by 10:00 am Sunday.
Troop Visits:!Webelos and their parents are encouraged to visit troops throughout the
weekend.!You may visit them anytime.!This is a good time to meet the adult leadership
and watch the Boy Scouts in action.!After campfire on Saturday, visit Troops and they
may serve a Saturday night treat.!This is a great time to ask questions and learn about
different Troops. Every troop is different… hopefully this helps you find the right one for
you.
Responsibilities
After you have received your campsite assignment, you will unload your equipment and
your host Troop will help you to your site. Camp staff will cook and serve Saturday
breakfast and lunch in the dining hall with Troop assistance. Saturday dinner and Sunday
breakfast will be prepared by Troops with the assistance of Webelos Patrols in their
campsites. No dinner is provided Friday evening; we suggest that you eat dinner prior to
arriving at camp. If arriving Saturday morning, we recommend that you eat breakfast
before arriving at camp, as there will not be time to provide breakfast for late arrivals. All
units are expected to adhere to the rules in the “Guide to Safe Scouting”.
Program
Boy Scouts may want to familiarize themselves with the sections on Camping, Cooking,
First Aid, and Knots in the Boy Scout Handbook.
Saturday Activities- Webelos Patrols & Boy Scout Troops will be paired and rotate
through the Activities with a schedule provided at check-in.
Station'1'-'Knots&and&Rope!"#$"%&''"()**'+","-."/$01&23"24"5&44$6$31"1+*$("24"62*$"17,1"17$"
#$8$'2("%&''"3$$5"12"%7&*"9%&''",'(2"()**'+"(16&3:;"<"4)($"90,35'$("%&''"8$"()**'&$5;",35"
=2+"/02)1("%&''"3$$5"12"1$,07"17$>"/?),6$"@321A"1%2"B,'4"B&107$(A"C,)1!'&3$"B&107",35"
$D*',&3"%7,1"17$"5&44$6$31"E321(",6$")($5"426F"#$8$'2("%&''"52","=2%'&3$"@321"G$',+F"
Station'2'-'Fire&Building-"#$8$'2("%&''"8$"()**'&$5"%&17","H&6$"(1,61$6",35","021123"8,''F"
#7&'$"17$"#$8$'2(":,17$6"1%&:("426"E&35'&3:A"17$"=2+"/02)1("%&''"1&$","(16&3:",062(("17$"(1,E$"
462>"8',0E"'&3$"12"8',0E"'&3$F"#7&'$"8)&'5&3:"17$"H&6$"&3"17$"42&'"*,3A"17$"#$8$'2(">,+"321"
8)&'5"1%&:("7&:7$6"17,3"17$"6$5"'&3$">,6E$5"23"17$"(1,E$F"C7$"*,3">)(1"6$>,&3"&3"0231,01"
%&17"17$":62)35F"C7$"#$8$'2("%&''"3$$5"12"(1,61","H&6$"12"8)63","*&$0$"24"(16&3:F"I2">,107$("
26"'&:71$6(",6$"12"8$")($5F"#7$3"02>*'$1$",35"H&6$"&("2)1A"$>*1+"&3"8)63"8)0E$1",35"6$($1"
426"17$"3$D1":62)*F
Station'3'-'First&Aid-"J3"17$"H&6(1"KL">&3)1$(A"#$8$'2("%&''",(($>8'$","M&6(1"N&5"E&1")(&3:","
>,1$6&,'"'&(1",35">,1$6&,'("*62O&5$5F"=2+"/02)1("%&''"7$'*"$D*',&3"17$">,1$6&,'(",35">,E$"
()6$"17$"#$8$'2("3,>$"&("23"17$"E&1F"
C7$3"17$+">)(1">2O$"12"17$">,6E$5",6$,",35"17$"(0$3,6&2P"K(1"/0$3,6&2!Q"#$8$'2(",35"Q"
=2+"/02)1(",6$"23","B&E$A"%7&'$"%,'E&3:",'23:","*,17","6,11'$(3,E$",**$,6(",35"8&1$("23$"24"
17$"=2+"/02)1(",35"7$"(12*("86$,17&3:F"#7,1"52"+2)"52R""Q35"/0$3,6&2!"#$8$'2(",35"=2+"
/02)1",6$"23","7&E$",35"17$"=2+"/02)1"4,''(",35"7&1("7&("7$,5"23","620E",35"&("8'$$5&3:F"#7,1"
52"+2)"52R"
S65"/0$3,6&2!"T2)",6$"(&11&3:",62)35"17$"0,>*H&6$"%&17"+2)6"*,0E",35"+2)6"'$,5$6"4,''("12"17$"
:62)35F"#7,1"52"+2)"52R
Station'4'-'Hike!"C7$"#$8$'2("%&''"'$,5"17$"=2+"/02)1("23","S!>&'$"7&E$"17,1"&("',&5"2)1"
1762):7"17$"0,>*"*62*$61+F"#$8$'2("<"/02)1("%&''",(($>8'$",35":$1"(3,0E",35"%,1$6"426"
17$"7&E$F"!
U&(0)(("%$,17$6"0235&1&23(",35"02>*,((">,6E&3:("23">,*"12"42''2%">,6E$5"*,17F"#$8$'2("
%&''":$1","H'+$6"12"1,E$"23"B&E$A""H&35"(&:3("24"KV"#&'5'&4$",35"KV"W',31(",35"5$(06&8$",35"
&5$31&4+",3+"*2&(232)("*',31(A"5,3:$62)(",3&>,'(",35"&3($01("17,1">,+"8$"$302)31$6$5"
5)6&3:"7&E$F"=2+"/02)1("(72)'5"$D*',&3"X"*6&30&*'$("24"Y$,O$"32"C6,0$"5)6&3:"17$"B&E$P"•W',3"
N7$,5",35"W6$*,6$,"•C6,O$'",35"Z,>*"23"U)6,8'$"/)64,0$(A"•U&(*2($"24"#,(1$"W62*$6'+"
9W,0E"J1"J3A"W,0E"J1"[)1;A"•Y$,O$"#7,1"T2)"M&35A"•\&3&>&]$"Z,>*H&6$"J>*,01(A"•G$(*$01"
#&'5'&4$A"•=$"Z23(&5$6,1$"24"[17$6"^&(&126(F"N'(2"6$0&1$"17$"[_CU[[G"Z[U`"As#an#American,#
I#will#do#my#best#to-#Be#clean#in#my#outdoor#manners,#Be#careful#with#9ire,#Be#considerate#in#
the#outdoors,#and#Be#conservation-minded.#
Station'5'-'Conservation&Project!"#$"%&''"7,O$","-"5&44$6$31"*62a$01(P"$&17$6","16,&'"0'$,3")*,"
26",">)'07&3:"*62a$01F"=2+"/02)1("%&''"3$$5"12"1$,07",35"1$''"%7+"(02)1("*,61&0&*,1$"&3"
($6O&0$"*62a$01(",35"Y$,O$"I2"C6,0$F"Your'unit’s'project'location'is'listed'on'the'map'
under'Service'Projects
Station'6'-'Mock&Campsite&Relay-"C7$"#$8$'2("%&''"3$$5"12"&5$31&4+"17$"-"$(($31&,'(F"C7$"
#$8$'2("%&17"7,O$","6$',+"12"($1")*"1$31("*62*$6'+A"%&17"32"7$'*"8)1"26,'"5&6$01&23":&O$3"8+"
=2+"/02)1(F"=2+"/02)1("%&''",'(2"5&(0)(("%$,17$6"(&1),1&23(F"N1"17$"(,>$"1&>$"=2+"/02)1("
%&''"8)&'5","16&*25"%&17"U)107"2O$3"2O$6"17$"H&6$"*&1A"6,&($","5&3&3:"H'+",35"6,&($","H',:F"T2)"
>)(1"1$''"17$"(026&3:"'$,5$6"%7$3"+2)",6$"H&3&(7$5"426"1&>$F"T2)"%&''"3$$5"12"*,0E"
$O$6+17&3:"8,0E")*"0266$01'+"426"17$"3$D1":62)*F
Station'7'-'Geocache-'=2+"/02)1("%&''"1$,07"#$8$'2("72%"12"H&35",":$20,07$")(&3:","
7,357$'5"bW/"6$0$&O$6"26"(>,61*723$",**F
Lunch'at'Dining'Hall-12:00-1:00'
Trading'Post'open'9am-4pm'
Saturday Meal Prep & Meal- Troops with Webelos Patrol will prepare meal, discussing
different cooking techniques and have meal together.
Saturday campfire prep- Webelos and Troops will prepare a song, skit and cheer together
for Campfire. Award ribbons will be handed out for the day’s events.
Interfaith Service will be held in the Chapel, weather permitting. If rain, will be held in
Dining Hall.
Saturday Evening Cracker Barrel- Troops and Webelos will prepare a Cracker Barrel
together as assigned on Webelos Patrol.
Sunday Morning- Scouts will have breakfast, then break camp and depart after their site
has been checked.
Leadership
Two-deep leadership is required for each unit.!It is essential that each Webelos Scout be
under the supervision of a parent or approved adult. If a parent/guardian cannot attend,
the boy’s family may designate another parent to be responsible for him for the weekend,
subject to unit leader approval.!Under no circumstances will an adult be authorized to
supervise more than one additional Scout beyond his/her own children.
The Boy Scouts are the program staff for the weekend, ALL adults should show them
respect by allowing them to lead their activities. The exception is for any situation that
presents an immediate threat of injury. Direct all other concerns to the adult event staff or
the Adult leader(s) of the unit. If you have comments for the Boy Scouts, please
remember: “Praise in public, Criticize in private.”
Webelos Patrol Flags
Each Webelos Patrol should bring its own Patrol Flag. They will carry this flag during
Saturday activities.
Webelos Patrol Yell/Cheer
Each Pack/Patrol should have a Pack/Patrol Yell and the Patrol is welcome to
demonstrate it on Saturday while walking to their events. Please encourage your Scouts
to participate and prepare them with a yell.
Webelos Equipment
Minimum should include: Tents for all attendees, water containers, First Aid kit, lanterns,
dining fly, folding table, trash bags, Webelos Patrol Roster. The patrol roster and First Aid
kit, must be posted and readily available in each campsite. You will know ahead of time
which troop you will be camping with. You may wish to coordinate gear with them.
All participants must bring their own mess kits. Troops will bring cooking gear. Camp
staff may not be able to accommodate certain special food needs; please contact event
organizers prior to arrival to discuss in detail.
Saturday Night Campfire
The Saturday evening campfire will include the presentation of awards to Webelos
Patrols. Awards will be presented for the top patrols in each of the events plus top Troop
and Pack campsite inspection.
Leader Meeting
Friday, 9:30 pm. Webelos Adult Leader & Webelos PL, Scoutmaster & SPL will report to
the dining hall for an information session.
Trading Post
The Trading Post will be open Saturday from 9:00am-4:00 pm, with your camp supplies:
scout knives, whittling kits, fire starters, sharpening stones, leather crafts etc.
Parking
Troops will be allowed to leave a trailer and 1 vehicle at the campsite.
Each pack will be issued ONE parking pass allowing a vehicle to remain in the campsite. No
additional vehicles may be parked in campsites. All other vehicles must be parked in the main
lots. This will be strictly enforced.
Parked vehicles must not block any roadways.
You may drive to the campsite to unload gear, please try to consolidate into fewer vehicles,
where possible. Unload, then move the vehicle to the parking lot.
Camp Rules
NO alcoholic beverages are permitted at ANY BSA function.
Smoking is NOT permitted in presence or view of scouts. Smoking will only be
permitted behind the Dining Hall
NO participant’s vehicle will be permitted to park in the campsite or activity areas.
Please, NO running through the camping area or activity areas.
NO throwing rocks, dirt, sticks, or such things at anytime. NO throwing of any item in
the camping area.
Wearing of shirts and closed-toed shoes is a must at all times.
Use language appropriate to scouting at all times, adults especially.
Stay on established trails and roads. Please no short cutting or making new trails.
Cell phones will be permitted, but their use should not distract from the event
experience. Take advantage of the opportunity to teach responsible use of the devices.
Please help keep our camp clean, pickup any trash you see on the ground.
Bring & use trash bags. Trash Bags must be taken to Dining Hall Dumpsters.
Campsites need to be clean before a unit can check out
Use the “Buddy System” always! NO Webelos are allowed to be unattended (anywhere,
anytime, anyplace); Unit Leaders are responsible for the supervision of the boys in their
unit at ALL times.
FIRE SAFETY
When local fire conditions allow, camp fires may be permitted in established fire rings
ONLY. Flames must not exceed 18 inches above the top of the fire ring! Do not start a
fire unless you have a safe area (minimum of 15 ft.) clear of anything that might burn
around the fire ring. Watch out for tents, dry grass, leaves, twigs, personal gear and low
hanging branches, that sparks could ignite. NOTE: All fires must be attended while they
are burning.
Any fires in campsite fire rings must be COLD OUT every night before you go to bed.
Hot coals may be used for cooking. Coals must remain in sturdy metal containers (Bar-
B-Q’s, metal oil pans, Dutch oven cooking tables, etc.) All hot coals must be disposed
of in the fire rings and must be COLD OUT every night before you go to bed.
Webelos are to be closely supervised when operating cooking stoves or using hot coals.
Stoves and hot coals are not to be unattended when they are lit.
Fires/Lanterns/Fuel Policy
A propane or battery-powered lantern is a good idea for each camping area. Note that
all propane-powered lanterns MUST stay outside the tents. NO liquid fuels! No flame is
allowed inside tents and structures, including lanterns or candles. It is highly
recommended that battery powered lanterns be used whenever possible in camp.
Do not use flammable chemicals in or near tents, such as bug killer and repellants, or
aerosols.
Chemical-fueled stoves, heaters, lanterns, lighted candles, matches, or other flames
sources should never be used in or near tents.
Units should provide their own fire bucket.
The cooking area in each campsite should be kept clean/uncluttered of trash and
flammable debris. It should be situated away from the tents. It is recommended that
each unit bring a small, kitchen-sized, ABC chemical fire extinguisher. The fire
extinguisher should be kept close to the cooking area.
In the event of a FIRE in your campsite, each unit should have two adults designated to
take the boys as a group, to the Dining Hall. They will perform a head count; keep the
boys quiet, calm, and together as a group. Other adults in the unit will remain in the
campsite to assist in fighting the fire as directed by the staff.
Siren
There will not be a siren drill. If the siren sounds, an emergency exists. Everyone in
camp must report to the flagpole area at the dining hall immediately.
There will be medical personnel in camp for the duration of the event. If you have a
medical emergency, please contact a staff member immediately. The following people
may be called 24/7 while in camp:!
Mike Williams – 717-203-4441
Joe Way – 717-333-9130
Webelos Scout Equipment List
Day pack with light snack, sunscreen, bug spray, personal first aid kit
Drinking cup / bottle to carry with you during activities
Uniforms (Class A & B), Change of clothes – at least 2 days’ worth
Ground cloth/cover
Tent (2-4 man)
Sleeping bag, Extra blankets, Pillow
Mess Kit with utensils
Jacket/sweatshirt – be prepared,
Rain gear – be prepared
Hat or head cover
Personal toiletries – soap, towel, toothpaste, toothbrush, comb
PJ’s or nightwear
Flashlight, with fresh batteries, Extra batteries
Camp chair or stool
Webelos Handbook
Pack Equipment List!
Dining Fly
Pack /Patrol Flags
First Aid Kit
Folding Table
Lanterns – propane or battery for
campsite
Water Containers with water.
Firewood"
Webelos Patrol
During the event, Webelos dens (and Bears, if attending) will be divided into patrols to
model the Patrol Method used in Boy Scouts. For Webelos Dens, these groups should be
established at least a month in advance of the event in order to fulfill Arrow of Light -
Scouting Adventures Requirement #3. A Boy Scout patrol is a small group of 6-8 boys
that operate as a unit within the troop. The Patrol Leader is elected from among the boys
in the patrol and reports to the Senior Patrol Leader (SPL), who is the youth member in
charge of the troop. For this event, the Webelos (and Bear) Patrol Leaders will work with
the SPL of the troop that is hosting them.
The attached duty roster should be filled in prior to arrival. Bring two copies - keep one in
your campsite, turn in the other at check-in. If less than 7 Webelos Scouts, Patrol Leader
and Assistant should perform the duties of the vacant positions on the roster.
PACK ______
PATROL NAME______________
Webelos Patrol Roster
PL (Patrol Leader) - in charge of seeing that all jobs are carried out by his unit, and helping the Troop SPL (Senior Patrol Leader). Carry out the campfire program schedule by
Announcing Skit, Song and Cheer in order of agenda given out at Friday Meeting.
APL (Assistant Patrol Leader) - Backup the PL. Help him complete oversight of all the other tasks. Help guide the patrol in completing their jobs.
Webelos Patrols will be made up One Month in advance of Webelos Woods, During 1st meeting you will have an election of 6-8 boys who will elect and PL & APL. They will lead the
patrol and make up a patrol name, Cheer and Flag to be brought to Webelos Woods. This Roster will be completed and a copy given at Check in.
PL
Dinner area
Clean
Skit, Song &
Cheer Prep
Introduce
Patrol
1.Cheer
2. Song
3.Skit
Site Clean
Leave no
Trace
Asst PL
Campsite
Cleanup
Site Clean
Skit Prep
Site Clean
Site Setup
Hike Leader
Dining Hall
Cleanup
Fire/Water
CB Cleanup
Cook
Site Setup
First Aid
Leader on
Hike & First
Aid Station
Dining Hall
Cleanup
Fire/Water
CB Cleanup
Cook
Site Setup
Dining Hall
Cleanup
Snack/Water
Cook
Fire/Water
Cleanup
CB Cleanup
at Dining Hall
Patrol Flag
Carrier
Cleanup
CB Assist
Fire/
Water
CB Cleanup
at Dining Hall
Patrol Flag
Carrier
Cleanup
CB Assist
Fire/
Water

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