Epic1 Style Guide
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Epic1 and General Style Guide If you have any questions or comments. Please contact Amy Simpson with questions, amy.simpson2@bjc.org. Epic1 Style Guide Use the bolded word in all communications or presentations when talking about Epic or Epic1 terms. Academic Sites Barnes-Jewish Hospital Barnes-Jewish West County Hospital St. Louis Children’s Hospital Washington University School of Medicine Anesthesia -ordering and clinical documentation system for anesthesia. when talking about the application. ASAP - Emergency Department information system application when talking about the application. At-the-Elbow support use At-the-Elbow for first usage use ATE for additional usage in same document Beacon -specialized care and treatment of cancer patients when talking about the application. Bones – Orthopedics information system application when talking about the application. Bridges – toolkit for interfacing Epic applications with external systems when talking about the application. Cadence – Scheduling application when talking about the application. Canto – Mobile technology application when talking about the application. Care Everywhere – Application providing access of patient medical records from other organization when talking about the application. ClinDoc – application used to document patient information to their hospital chart when talking about the application Clarity – report when talking about the application. Cogito when talking about the application. command center do not capitalize. Cupid when talking about the application. E-Learning use E-Learning for all uses Epic the Company name. do not capitalize all letters. Epic1 the BJC/WU team working on the Epic project. Epic1 is all one word. Formally HIP or Health Information Partners ED Dashboard when talking about the dashboard ED Navigator when talking about the navigator Electronic Health Record (EHR) spell out first time on each page use EHR in additional mentions on page do not use EMR Epic UserWeb when talking about the application. EpicCare Ambulatory when talking about the application. EpicCare Home Health when talking about the application. EpicCare Inpatient when talking about the application. EpicCare Link when talking about the application. Front Desk when talking about the application. FOD Forms On Demand Go-Live use Go-Live when used in a title use go-live (lower case) when used in document text Go-Live Readiness Assessment (GLRA) when talking about the process Haiku when talking about the application. HIM when talking about the application. Healthy Planet when talking about the application. Hyperspace (DESKTOP) when talking about the application. In Basket electronic messaging system used within Epic applications. when talking about the application. write as two separate words. Kaleidoscope when talking about the application. M*Modal when talking about the application MyChart when talking about the application. written as one word capitalize M and C. MyDining Dining service app Obix OpTime when talking about the application. written as one word capitalize O and T Phoenix when talking about the application. Pod 1 Sites Alton Memorial Hospital Christian Hospital Barnes-Jewish St. Peters Hospital Progress West Hospital Pod 2 Sites Missouri Baptist Medical Center Missouri Baptist Sullivan Hospital Parkland Health Center BJC Home Care Services Prelude when talking about the application. Radiant when talking about the application. Reporting Workbench when talking about the application. Resolute Hospital Billing when talking about the application. Resolute Professional Billing when talking about the application. Rover when talking about the application. SmartPhrases When talking about the application Specialists Training Specialists (STS) spell out fully the first time on each page subsequent references: STS Stork when talking about the application. super user(s) only capitalize in a title i.e. PowerPoint presentation slide, tip sheet, article, etc. if used as a noun it should be end user. Ex. The system is designed for end users if used as an adjective it should be end-user. Ex. This is an end-user based platform Tapestry when talking about the application. Willow Ambulatory when talking about the application. used to identify the Epic application for outpatient pharmacy settings. Willow Inpatient when talking about the application. used to identify the Epic application for inpatient pharmacy settings. General Style Guide abbreviations and acronyms: use full name on first reference; on subsequent references, use noted abbreviation or acronym (for internal audiences only). See alpha order entries for preferences. example: first reference, Missouri Baptist Medical Center; subsequent references, MBMC (for internal audiences only) Alton Memorial Hospital (AMH) subsequent references: full name or BJSPH Barnes-Jewish Hospital (BJH): do not use B-J do not use Barnes-Jewish, except as part of proper names (Barnes-Jewish Cornerstones) do not break Barnes-Jewish Hospital at hyphen at the end of a line website: www.barnesjewish.org (do not use www. when used with WUPhysicians.wustl.edu) refer to physicians as Washington University physicians at Barnes-Jewish Hospital; or for a specific specialty, Washington University (specialty) specialist at Barnes-Jewish Hospital Barnes-Jewish Hospital north campus: use only when needed to refer to a specific location at the former Jewish Hospital Barnes-Jewish Hospital south campus: use only when needed to refer to a specific location at the former Barnes Hospital subsequent references: full name or BJH north, BJH south do not hyphenate before direction (BJH-south, Barnes-Jewish Hospital-north) example: “Barnes-Jewish Hospital north cafeteria; Barnes-Jewish Hospital south cafeteria.” If both north and south locations are referenced, use “Barnes-Jewish Hospital cafeterias,” not “Barnes-Jewish Hospital north and south cafeterias.” Barnes-Jewish St. Peters Hospital (BJSPH): subsequent references: full name or BJSPH Barnes-Jewish West County Hospital (BJWCH): subsequent references: full name or BJWCH BJC Behavioral Health: BJC Behavioral Health-Central BJC Behavioral Health-North BJC Behavioral Health-South BJC Behavioral Health-Southeast BJC EAP (Employee Assistance Program) Behavioral Health Partners (serves BJC employees and their dependents who are covered by BJC-sponsored health benefits) BJC Corporate Health Services: comprises BarnesCare facilities subsequent references: full name or CHS BJC HealthCare: subsequent references: full name or BJC see Graphic Standards Manual for usage details do not use “Enterprise” when referring to all of BJC BJC Home Care Services: consolidated management of listed home-care and hospice agencies/programs all references: full name BJC Learning Institute – BLI located at Highway 64 and Hanley Road in Brentwood BLI Annex location for Epic program training Boone Hospital Center (BHC): subsequent references: BHC avoid using BHC if confusing with BJC in text capitalization: departments/divisions: lowercase whenever possible, refer to medical departments and divisions without “department of” or “division of” except use emergency department examples: She went to anesthesiology; not she went to the department of anesthesiology. He went to human resources; not he went to the human resources department. groups/councils/committees: lowercase examples: ethics committee, management council, child-care task force, bone-health program locations: lowercase, except as part of proper name examples: atrium, cafeteria, child-care center, operating room, cashier’s window, subsurface garage, Steinberg amphitheater, Detrick building, West pavilion, Brown room surgical procedures, operations: lowercase, except as part of proper name examples: lung volume reduction surgery; Batista procedure titles: precede by appropriate entity designation and lowercase title in text except uppercase in signature lines and To:/From: sections on memos examples: John Doe, BJC president and CEO To: John Doe, BJC President and CEO Jane Smith, BJC executive vice president of operations Mary Brown, MD, (hospital name) chief of medicine Jim Jones, RN, (hospital name) director of patient services use of “SEO” and “president”: (see also SEO) SEO: an individual with BJC HealthCare responsibilities example: John Doe, BJC SEO president: an individual with responsibility for a single hospital example: John Doe, CH president depending on context, an individual with both BJC and regional oversight could be cited as SEO and president example: Jane Doe, BJC SEO and CH president Center for Advanced Medicine at Barnes-Jewish Hospital and Washington University School of Medicine never use CAM acronym Center for Clinical Excellence, BJC: formerly BJC Center for Healthcare Quality and Effectiveness Christian Health Services (CHS): use only in historical reference to entity that existed before 1993 merger all references: full name Christian Hospital (CH): not Christian Hospital Northeast subsequent references: full name or CH Dr.: use on second and subsequent references with last name for MDs and DOs, as well as PhDs whose primary duties are clinical or oriented toward biomedical research; see also titles; always spell out when not used as title example: Dr. Brown was quoted in the article; doctor surveys indicate a high degree of satisfaction with the new program EPNEC: Eric P. Newman Education Center, 320 S. Euclid Ave., St. Louis, MO 63110 headlines (BJC TODAY uses downstyle heds): capitalize all words in headlines except: articles: the, a, an conjunctions: and, but, for, nor, or, yet prepositions of fewer than four letters except when one of the above is the first word of a line example: Mad Dog Bites Owner and Neighbor; A Picture Is Worth a Thousand Words hyphenated words: cap both words example: Pre-Existing Condition no hyphenation within except when hyphen is part of name example: Barnes-Jewish Hospital Named Among Nation’s Top Hospitals use active verbs split lines at phrase breaks health care: always two words (no hyphen) — even when used as a modifier example: health care services health care systems (local, regional): SSM Health Care Tenet HealthSystem Mercy University of Missouri Hospitals and Clinics hospital: always lowercase when used generically or when referring to more than one hospital example: Alton Memorial and Christian hospitals hospitalwide: lowercase, one word HSO: Hospital/Service Organization initials, middle: in general, do not use middle initials in internal publications (except in signatures and memos) when choice is made to use middle initials, use for all persons listed or mentioned Jr./II/III: do not separate last name and Jr./II/III with comma example: John Jones Jr., not John Jones, Jr. Memorial Hospital Belleville (MHB) subsequent references: full name or MHB Memorial Hospital East (MHE) located in Shiloh, IL subsequent references: full name or MHE Missouri Baptist Sullivan Hospital (MBSH): subsequent references: full name or MBSH Missouri Baptist Medical Center (MBMC): subsequent references: full name or MBMC Northwest HealthCare (NWHC): subsequent references: full name or NWHC, not Christian Hospital Northwest Parkland Health Center (PHC): subsequent references: full name or PHC Parkland Health Center-Bonne Terre or Parkland Health Center-Farmington St. Louis Children’s Hospital: subsequent references: full name or SLCH do not use Children’s or Children’s Hospital exception: Children’s acceptable when part of a proper name (Children’s magazine/donor publication) Washington University Medical Center subsequent references: WUMC do not use Medical Center in systemwide publications because MBMC also is a medical center (except: Medical Center (note capitalization) appropriate for in-house use at BJH and SLCH) Washington University School of Medicine: subsequent references: WUSM (preferred) or medical school do not use WUMS or Washington University Medical School
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