Epic1 Style Guide
User Manual: Pdf
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Epic1 and General Style Guide
If you have any questions or comments.
Please contact Amy Simpson with questions,
amy.simpson2@bjc.org.
Epic1 Style Guide
Use the bolded word in all communications or presentations when talking about Epic or Epic1 terms.
Academic Sites
Barnes-Jewish Hospital
Barnes-Jewish West County Hospital
St. Louis Children’s Hospital
Washington University School of Medicine
Anesthesia -ordering and clinical documentation system for anesthesia.
when talking about the application.
ASAP - Emergency Department information system application
when talking about the application.
At-the-Elbow support
use At-the-Elbow for first usage
use ATE for additional usage in same document
Beacon -specialized care and treatment of cancer patients
when talking about the application.
Bones – Orthopedics information system application
when talking about the application.
Bridges – toolkit for interfacing Epic applications with external systems
when talking about the application.
Cadence – Scheduling application
when talking about the application.
Canto – Mobile technology application
when talking about the application.
Care Everywhere – Application providing access of patient medical records from other organization
when talking about the application.
ClinDoc – application used to document patient information to their hospital chart
when talking about the application
Clarity – report
when talking about the application.
Cogito
when talking about the application.
command center
do not capitalize.
Cupid
when talking about the application.
E-Learning
use E-Learning for all uses
Epic
the Company name.
do not capitalize all letters.
Epic1
the BJC/WU team working on the Epic project.
Epic1 is all one word.
Formally HIP or Health Information Partners
ED Dashboard
when talking about the dashboard
ED Navigator
when talking about the navigator
Electronic Health Record (EHR)
spell out first time on each page
use EHR in additional mentions on page
do not use EMR
Epic UserWeb
when talking about the application.
EpicCare Ambulatory
when talking about the application.
EpicCare Home Health
when talking about the application.
EpicCare Inpatient
when talking about the application.
EpicCare Link
when talking about the application.
Front Desk
when talking about the application.
FOD
Forms On Demand
Go-Live
use Go-Live when used in a title
use go-live (lower case) when used in document text
Go-Live Readiness Assessment (GLRA)
when talking about the process
Haiku
when talking about the application.
HIM
when talking about the application.
Healthy Planet
when talking about the application.
Hyperspace (DESKTOP)
when talking about the application.
In Basket
electronic messaging system used within Epic applications.
when talking about the application.
write as two separate words.
Kaleidoscope
when talking about the application.
M*Modal
when talking about the application
MyChart
when talking about the application.
written as one word
capitalize M and C.
MyDining
Dining service app
Obix
OpTime
when talking about the application.
written as one word
capitalize O and T
Phoenix
when talking about the application.
Pod 1 Sites
Alton Memorial Hospital
Christian Hospital
Barnes-Jewish St. Peters Hospital
Progress West Hospital
Pod 2 Sites
Missouri Baptist Medical Center
Missouri Baptist Sullivan Hospital
Parkland Health Center
BJC Home Care Services
Prelude
when talking about the application.
Radiant
when talking about the application.
Reporting Workbench
when talking about the application.
Resolute Hospital Billing
when talking about the application.
Resolute Professional Billing
when talking about the application.
Rover
when talking about the application.
SmartPhrases
When talking about the application
Specialists Training Specialists (STS)
spell out fully the first time on each page
subsequent references: STS
Stork
when talking about the application.
super user(s)
only capitalize in a title i.e. PowerPoint presentation slide, tip sheet, article, etc.
if used as a noun it should be end user. Ex. The system is designed for end users
if used as an adjective it should be end-user. Ex. This is an end-user based platform
Tapestry
when talking about the application.
Willow Ambulatory
when talking about the application.
used to identify the Epic application for outpatient pharmacy settings.
Willow Inpatient
when talking about the application.
used to identify the Epic application for inpatient pharmacy settings.
General Style Guide
abbreviations and acronyms: use full name on first reference; on subsequent references, use
noted abbreviation or acronym (for internal audiences only). See alpha order entries for
preferences.
example: first reference, Missouri Baptist Medical Center; subsequent references, MBMC (for
internal audiences only)
Alton Memorial Hospital (AMH)
subsequent references: full name or BJSPH
Barnes-Jewish Hospital (BJH):
do not use B-J
do not use Barnes-Jewish, except as part of proper names (Barnes-Jewish Cornerstones)
do not break Barnes-Jewish Hospital at hyphen at the end of a line
website: www.barnesjewish.org (do not use www. when used with
WUPhysicians.wustl.edu)
refer to physicians as Washington University physicians at Barnes-Jewish Hospital; or for
a specific specialty, Washington University (specialty) specialist at Barnes-Jewish
Hospital
Barnes-Jewish Hospital north campus: use only when needed to refer to a specific location at
the former Jewish Hospital
Barnes-Jewish Hospital south campus: use only when needed to refer to a specific location at
the former Barnes Hospital
subsequent references: full name or BJH north, BJH south
do not hyphenate before direction (BJH-south, Barnes-Jewish Hospital-north)
example: “Barnes-Jewish Hospital north cafeteria; Barnes-Jewish Hospital south
cafeteria.” If both north and south locations are referenced, use “Barnes-Jewish Hospital
cafeterias,” not “Barnes-Jewish Hospital north and south cafeterias.”
Barnes-Jewish St. Peters Hospital (BJSPH):
subsequent references: full name or BJSPH
Barnes-Jewish West County Hospital (BJWCH):
subsequent references: full name or BJWCH
BJC Behavioral Health:
BJC Behavioral Health-Central
BJC Behavioral Health-North
BJC Behavioral Health-South
BJC Behavioral Health-Southeast
BJC EAP (Employee Assistance Program)
Behavioral Health Partners (serves BJC employees and their dependents who are
covered by BJC-sponsored health benefits)
BJC Corporate Health Services: comprises BarnesCare facilities
subsequent references: full name or CHS
BJC HealthCare:
subsequent references: full name or BJC
see Graphic Standards Manual for usage details
do not use “Enterprise” when referring to all of BJC
BJC Home Care Services: consolidated management of listed home-care and hospice
agencies/programs
all references: full name
BJC Learning Institute – BLI
located at Highway 64 and Hanley Road in Brentwood
BLI Annex
location for Epic program training
Boone Hospital Center (BHC):
subsequent references: BHC
avoid using BHC if confusing with BJC in text
capitalization:
departments/divisions: lowercase
whenever possible, refer to medical departments and divisions without “department
of” or “division of”
except use emergency department
examples: She went to anesthesiology; not she went to the department of
anesthesiology. He went to human resources; not he went to the human resources
department.
groups/councils/committees: lowercase
examples: ethics committee, management council, child-care task force, bone-health
program
locations: lowercase, except as part of proper name
examples: atrium, cafeteria, child-care center, operating room, cashier’s window,
subsurface garage, Steinberg amphitheater, Detrick building, West pavilion, Brown room
surgical procedures, operations: lowercase, except as part of proper name
examples: lung volume reduction surgery; Batista procedure
titles: precede by appropriate entity designation and lowercase title in text except
uppercase in signature lines and To:/From: sections on memos
examples:
John Doe, BJC president and CEO
To: John Doe, BJC President and CEO
Jane Smith, BJC executive vice president of operations
Mary Brown, MD, (hospital name) chief of medicine
Jim Jones, RN, (hospital name) director of patient services
use of “SEO” and “president”: (see also SEO)
SEO: an individual with BJC HealthCare responsibilities
example: John Doe, BJC SEO
president: an individual with responsibility for a single hospital
example: John Doe, CH president
depending on context, an individual with both BJC and regional oversight could be
cited as SEO and president
example: Jane Doe, BJC SEO and CH president
Center for Advanced Medicine at Barnes-Jewish Hospital and Washington University School
of Medicine
never use CAM acronym
Center for Clinical Excellence, BJC: formerly BJC Center for Healthcare Quality and Effectiveness
Christian Health Services (CHS): use only in historical reference to entity that existed before
1993 merger
all references: full name
Christian Hospital (CH): not Christian Hospital Northeast
subsequent references: full name or CH
Dr.: use on second and subsequent references with last name for MDs and DOs, as well as
PhDs whose primary duties are clinical or oriented toward biomedical research; see also titles;
always spell out when not used as title
example: Dr. Brown was quoted in the article; doctor surveys indicate a high degree
of satisfaction with the new program
EPNEC: Eric P. Newman Education Center, 320 S. Euclid Ave., St. Louis, MO 63110
headlines (BJC TODAY uses downstyle heds):
capitalize all words in headlines except:
articles: the, a, an
conjunctions: and, but, for, nor, or, yet
prepositions of fewer than four letters
except when one of the above is the first word of a line
example: Mad Dog Bites Owner and Neighbor; A Picture Is Worth a Thousand Words
hyphenated words: cap both words
example: Pre-Existing Condition
no hyphenation within except when hyphen is part of name
example: Barnes-Jewish Hospital Named Among Nation’s Top Hospitals
use active verbs
split lines at phrase breaks
health care: always two words (no hyphen) — even when used as a modifier
example: health care services
health care systems (local, regional):
SSM Health Care
Tenet HealthSystem
Mercy
University of Missouri Hospitals and Clinics
hospital: always lowercase when used generically or when referring to more than one hospital
example: Alton Memorial and Christian hospitals
hospitalwide: lowercase, one word
HSO: Hospital/Service Organization
initials, middle:
in general, do not use middle initials in internal publications (except in signatures
and memos)
when choice is made to use middle initials, use for all persons listed or mentioned
Jr./II/III: do not separate last name and Jr./II/III with comma
example: John Jones Jr., not John Jones, Jr.
Memorial Hospital Belleville (MHB)
subsequent references: full name or MHB
Memorial Hospital East (MHE)
located in Shiloh, IL
subsequent references: full name or MHE
Missouri Baptist Sullivan Hospital (MBSH):
subsequent references: full name or MBSH
Missouri Baptist Medical Center (MBMC):
subsequent references: full name or MBMC
Northwest HealthCare (NWHC):
subsequent references: full name or NWHC, not Christian Hospital Northwest
Parkland Health Center (PHC):
subsequent references: full name or PHC
Parkland Health Center-Bonne Terre or Parkland Health Center-Farmington
St. Louis Children’s Hospital:
subsequent references: full name or SLCH
do not use Children’s or Children’s Hospital
exception: Children’s acceptable when part of a proper name (Children’s
magazine/donor publication)
Washington University Medical Center
subsequent references: WUMC
do not use Medical Center in systemwide publications because MBMC also is a medical
center (except: Medical Center (note capitalization) appropriate for in-house use at BJH
and SLCH)
Washington University School of Medicine:
subsequent references: WUSM (preferred) or medical school
do not use WUMS or Washington University Medical School
