Practice Management Software Matrix

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30 • PTProductsOnline.com January 2015

Name of Company 1st Providers Choice - Rehab

Management EMR BMS Practice Solutions Clinicient Ingenium Business Solutions

Inc

MWTherapy by MerlinWave

Inc Net Health Planetrehab Practice Perfect EMR +

Management Software PTOS/Patterson Medical Raintree Systems Inc

Contact Info

Chandler, Ariz

(480) 782-1116

www.1stproviderschoice.com

Upland, Calif

(800) 478-2778

www.bmspracticesolutions.com

Por tl and , O re

(877) 312-6494

www.clinicient.com

North Miami, Fla

(786) 513-1663, ext 415

www.clinicsource.com

We l l es l e y, M a s s

(800) 627-1261

www.mwtherapy.com

Pittsburgh

(615) 523-7534

nhsinc.com

Lafayette, La

(800) 982-5447

www.planetrehab.com

Bualo, NY

(855) 508-4409

www.practiceperfectemr.com

Wa rre nvil l e, I ll

(800) 824-4305

www.ptos.com

Temecula, Calif

(951) 252-9400

www.raintreeinc.com

What is the name of your

practice-management software? IMS RevFlow Clinicient Insight ClinicSource Therapy Practice

Management Software MWTherapy ReDoc Planetrehab Practice Perfect EMR + Man-

agement Software PTOS Therapy Rehab Plus and

Pediatric Therapy

Does your product have the following features?

Billing? X X X X X X X X X X

Dashboard capabilities? X X X X X X X X X

Documentation? X X X X X X X X X X

Management reports? X X X X X X X X X X

Patient evaluations? X X X X X X X X X X

Patient/physician/insurer

letters? X X X X X X X X X

Outcomes reporting? X X X X X X X X X

Scheduling? X X X X X X X X X X

Voice recognition? X X X X X X X X

Other? (Please explain.)

Fully certied therapy, EMR, and

practice-management software

designed to work on iPads,

Androids, or Windows operating

systems. Automate management

of PQRS, functional reporting,

therapy caps, plans of care, and

documentation.

ICD-10 ready, home exercise pro-

gram integration, Medicare therapy

cap and manual medical review

tracking, PQRS reporting, and

functional limitation reporting.

Functional Reporting

MWTherapy is 100% Cloud-

based. No servers to deal with

and no software to install.

ICD-10 ready.

Integration with FOTO

Electronic claims and remit-

tance advices, integrated credit

card processing, PQRS, and

functional limitation reporting.

Which operating systems are

supported? Windows 2007 or later Mac and PC All

Windows XP, Windows 8 64 bit,

Mac OS X, iPad iOS6, Android,

and others

Windows, Mac, iPad/Android,

and Android/iPhone/Windows

Phone

Vista SP2, Windows 7 & 8 Windows, Mac All versions of Windows Windows Windows

Is your product

used in?

1) Private practices that

have a single location X X X X X X X X X X

2) Private practices that

have multiple locations X X X X X X X X X X

3) Hospitals/rehab

facilities X X X X X X X

Are there any web-accessible

features? Yes Yes Yes, the system is completely

web-based.

ClinicSource is 100% web-based.

All features are web-accessible.

All features are 100% Web-

Based. Work anywhere, anytime.

Scheduling, documentation,

billing

Yes, the Web version allows

complete Web access.

Yes, scheduling and documenta-

tion.

Yes, documentation /EMR is

web-based. Yes

Does the product oer cloud

computing? Yes Yes Yes Yes Yes Yes Yes Yes Yes, documentation /EMR Yes

What service support options are

available?

Support and updates included in

monthly support fee. 24 hour/7 days a week support We oer free support and upgrades

with the system.

Telephone, e-mail, online manuals,

video tutorials, and live training

via WebEx.

Support included in all

congurations.

Clinical advisor hotline with

licensed PT’s, OT’s, and SLP

on sta to answer questions,

ReDoc University training

website

Free full telephone, email, and

fax technical support. Free up-

dates/upgrades. Free training.

All support included

Service Club membership in-

cludes unlimited phone, email,

chat support, free training

webinars, access to extensive

FAQ library, and all software

updates.

One level of support that

includes all software updates

and upgrades.

Is this product HIPAA compliant? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Are upgrades/updates included? Yes Yes Yes, we oer free support and

upgrades with the system. Yes Yes Yes Yes Yes Yes with Service Club Yes

What is the pricing structure? Varies on provider needs. Please contact a sales representa-

tive at sales@bmsemail.com.

Software is free with our billing ser-

vice, or on a per therapist monthly

subscription for practices who want

to do their own billing.

Starting at Base One for $79/mo,

Base 5 $169/mo and Base 10

$259/mo and increments of $24/

mo for each additional user.

Monthly cost based on clinic

size and modules needed. Af-

fordable for practices large and

small with conguration options

to suit all needs and budgets.

Based on per user fee Percentage of paid claims.

No up-front costs, no long-term

contracts, $165 per month

covers all training, support, and

upgrades.

Depends on number of users,

locations, and feature set

chosen.

Per concurrent user or per

clinic.

Is there a setup fee? If so, what

is it? Included in purchase. Please contact a sales representa-

tive at sales@bmsemail.com.

Setup fees can begin at $495 and

apply according to which product

customers select, and whether

they require customizations and/or

specialized training.

The setup fee is $250, but it is

waived with a 1-year hosting

agreement.

Options available for no setup

fee or a small one-time setup.

Yes, there is a nominal fee,

but it is dependent on the

customer’s needs and software

conguration.

Yes. $500 for the Web version,

$1,500 for the server version. No Only for Documentation/EMR

program-$400 Based on number of users.

How does this software improve

the eciency with which a

practice operates?

IMS for Therapy is designed to

automate all routine functions in

a therapy oce in the areas of

scheduling, documentation, and

billing, dramatically increasing the

practice eciency with fully inte-

grated Therapy Software Program.

Patients can enter themselves

into the practice’s software with

the company’s Therapy Patient

Portal. In addition to patient

information, the patient answers

a series of questions completing

the subjective part of the note

for users. PQRS, therapy caps,

functional reporting, and plans of

care are easily managed with IMS

for Therapy.

RevFlow technology aims to

provide practice owners a exible,

intuitive way to produce electronic

paperwork that facilitates quality

patient outcomes for physical

therapy and outpatient rehab

reimbursement. Therapists are

able to congure the system to

suit their documentation style via

exam templates, assessments,

goals, and intervention libraries.

The company reports practices that

use Clinicient generally experience

a 10% to 15% increase in revenue

by lling therapist’s schedules,

making sure therapists are paid the

maximum amount for every visit

and decreasing the cost to collect

signicantly. Clinicient is designed

to allow therapist productivity to

jump signicantly through daily

time savings with documenting and

communicating with referring physi-

cians, and signicantly reduced

audit risk. The software is also

built to allow administrative sta to

quickly identify and manage issues

that typically cause rework for sta,

double entry, or delay payments.

The software is built to increase

productivity via a reduction in

paperwork and higher level of

organization. Specically, this is

accomplished via utilizing an EMR’s

therapy report templates, integrated

scheduling and billing, and the

presence of all patient records

in one secure, easily accessible

system.

MWTherapy is Web-based soft-

ware that targets aordability,

as well as exible scheduling,

customizable EMR with compli-

ance alerts and supporting

PQRS and Functional Limitation

Reporting, built-in billing, and

reporting. MWTherapy is secure

and HIPAA compliant. Users can

work on Windows PC, Mac, and

iPad—anywhere, anytime. With

an easy-to-use and intuitive

design, the software is intended

to ease electronic transitions.

Customizable, aordable, and

scalable for any size practice.

No software or servers to buy

or install.

ReDoc is a rehabilitation

software solution built to t

therapists’ unique clinical and

business needs. From basic

scheduling and documentation,

to all-inclusive billing solutions

with in-depth analytics and

seamless billing and EHR inter-

face capabilities, this solution is

designed to provide therapists

with the important tools and

functions they need.

The company’s comprehensive

but easy-to-use practice man-

agement software combines

scheduling, documentation,

billing, reporting, and collec-

tions for single or multi-clinic

operations. Planetrehab is built

to reduce expenses, increase

productivity, and improve

patient care by eliminating

costly in-house billing and col-

lections and eliminates software

purchases and maintenance.

Practice Perfect can be used

to monitor accounts receivable,

keep track of broken payment

promises, automate schedule

waiting lists, and remind

patients about their upcoming

appointments. The software

can also help alert therapists

to patients who have stopped

attending for treatment, collect

outcome statistics for referral

sources, evaluate clinician

productivity and performance,

ensure completion of daily

notes, and the entry of daily

charges. The software also aims

to help prevent PQRS & func-

tional limitation reporting from

falling between the cracks.

PTOS is designed as a fully in-

tegrated practice-management

solution, including billing, EMR/

documentation, scheduling,

electronic claims, and detailed

management reporting. It is

built to save time (only need

to enter data once), improve

users’ ability to analyze their

business (through integrated

reports), and save money

(fewer errors, speed of claims

processing and collections).

The software is engineered

to streamline the clinic

workow; from registration,

authorization tracking to

sending changes. It is built to

be seamless and automated.

PRACTICE-MANAGEMENT SOFTWARE MATRIX

January 2015 PTProductsOnline.com • 31

Name of Company 1st Providers Choice - Rehab

Management EMR BMS Practice Solutions Clinicient Ingenium Business Solutions

Inc

MWTherapy by MerlinWave

Inc Net Health Planetrehab Practice Perfect EMR +

Management Software PTOS/Patterson Medical Raintree Systems Inc

Contact Info

Chandler, Ariz

(480) 782-1116

www.1stproviderschoice.com

Upland, Ca l i f

(800) 478-2778

www.bmspracticesolutions.com

Por tl a nd , O re

(877) 312-6494

www.clinicient.com

North Miami, Fla

(786) 513-1663, ext 415

www.clinicsource.com

We l l es l e y, M a s s

(800) 627-1261

www.mwtherapy.com

Pittsburgh

(615) 523-7534

nhsinc.com

Lafayette, La

(800) 982-5447

www.planetrehab.com

Bualo, NY

(855) 508-4409

www.practiceperfectemr.com

Wa rre nvil l e, I ll

(800) 824-4305

www.ptos.com

Temecula, Calif

(951) 252-9400

www.raintreeinc.com

What is the name of your

practice-management software? IMS RevFlow Clinicient Insight ClinicSource Therapy Practice

Management Software MWTherapy ReDoc Planetrehab Practice Perfect EMR + Man-

agement Software PTOS Therapy Rehab Plus and

Pediatric Therapy

Does your product have the following features?

Billing? X X X X X X X X X X

Dashboard capabilities? X X X X X X X X X

Documentation? X X X X X X X X X X

Management reports? X X X X X X X X X X

Patient evaluations? X X X X X X X X X X

Patient/physician/insurer

letters? X X X X X X X X X

Outcomes reporting? X X X X X X X X X

Scheduling? X X X X X X X X X X

Voice recognition? X X X X X X X X

Other? (Please explain.)

Fully certied therapy, EMR, and

practice-management software

designed to work on iPads,

Androids, or Windows operating

systems. Automate management

of PQRS, functional reporting,

therapy caps, plans of care, and

documentation.

ICD-10 ready, home exercise pro-

gram integration, Medicare therapy

cap and manual medical review

tracking, PQRS reporting, and

functional limitation reporting.

Functional Reporting

MWTherapy is 100% Cloud-

based. No servers to deal with

and no software to install.

ICD-10 ready.

Integration with FOTO

Electronic claims and remit-

tance advices, integrated credit

card processing, PQRS, and

functional limitation reporting.

Which operating systems are

supported? Windows 2007 or later Mac and PC All

Windows XP, Windows 8 64 bit,

Mac OS X, iPad iOS6, Android,

and others

Windows, Mac, iPad/Android,

and Android/iPhone/Windows

Phone

Vista SP2, Windows 7 & 8 Windows, Mac All versions of Windows Windows Windows

Is your product

used in?

1) Private practices that

have a single location X X X X X X X X X X

2) Private practices that

have multiple locations X X X X X X X X X X

3) Hospitals/rehab

facilities X X X X X X X

Are there any web-accessible

features? Yes Yes Yes, the system is completely

web-based.

ClinicSource is 100% web-based.

All features are web-accessible.

All features are 100% Web-

Based. Work anywhere, anytime.

Scheduling, documentation,

billing

Yes, the Web version allows

complete Web access.

Yes, scheduling and documenta-

tion.

Yes, documentation /EMR is

web-based. Yes

Does the product oer cloud

computing? Yes Yes Yes Yes Yes Yes Yes Yes Yes, documentation /EMR Yes

What service support options are

available?

Support and updates included in

monthly support fee. 24 hour/7 days a week support We oer free support and upgrades

with the system.

Telephone, e-mail, online manuals,

video tutorials, and live training

via WebEx.

Support included in all

congurations.

Clinical advisor hotline with

licensed PT’s, OT’s, and SLP

on sta to answer questions,

ReDoc University training

website

Free full telephone, email, and

fax technical support. Free up-

dates/upgrades. Free training.

All support included

Service Club membership in-

cludes unlimited phone, email,

chat support, free training

webinars, access to extensive

FAQ library, and all software

updates.

One level of support that

includes all software updates

and upgrades.

Is this product HIPAA compliant? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Are upgrades/updates included? Yes Yes Yes, we oer free support and

upgrades with the system. Yes Yes Yes Yes Yes Yes with Service Club Yes

What is the pricing structure? Varies on provider needs. Please contact a sales representa-

tive at sales@bmsemail.com.

Software is free with our billing ser-

vice, or on a per therapist monthly

subscription for practices who want

to do their own billing.

Starting at Base One for $79/mo,

Base 5 $169/mo and Base 10

$259/mo and increments of $24/

mo for each additional user.

Monthly cost based on clinic

size and modules needed. Af-

fordable for practices large and

small with conguration options

to suit all needs and budgets.

Based on per user fee Percentage of paid claims.

No up-front costs, no long-term

contracts, $165 per month

covers all training, support, and

upgrades.

Depends on number of users,

locations, and feature set

chosen.

Per concurrent user or per

clinic.

Is there a setup fee? If so, what

is it? Included in purchase. Please contact a sales representa-

tive at sales@bmsemail.com.

Setup fees can begin at $495 and

apply according to which product

customers select, and whether

they require customizations and/or

specialized training.

The setup fee is $250, but it is

waived with a 1-year hosting

agreement.

Options available for no setup

fee or a small one-time setup.

Yes, there is a nominal fee,

but it is dependent on the

customer’s needs and software

conguration.

Yes. $500 for the Web version,

$1,500 for the server version. No Only for Documentation/EMR

program-$400 Based on number of users.

How does this software improve

the eciency with which a

practice operates?

IMS for Therapy is designed to

automate all routine functions in

a therapy oce in the areas of

scheduling, documentation, and

billing, dramatically increasing the

practice eciency with fully inte-

grated Therapy Software Program.

Patients can enter themselves

into the practice’s software with

the company’s Therapy Patient

Portal. In addition to patient

information, the patient answers

a series of questions completing

the subjective part of the note

for users. PQRS, therapy caps,

functional reporting, and plans of

care are easily managed with IMS

for Therapy.

RevFlow technology aims to

provide practice owners a exible,

intuitive way to produce electronic

paperwork that facilitates quality

patient outcomes for physical

therapy and outpatient rehab

reimbursement. Therapists are

able to congure the system to

suit their documentation style via

exam templates, assessments,

goals, and intervention libraries.

The company reports practices that

use Clinicient generally experience

a 10% to 15% increase in revenue

by lling therapist’s schedules,

making sure therapists are paid the

maximum amount for every visit

and decreasing the cost to collect

signicantly. Clinicient is designed

to allow therapist productivity to

jump signicantly through daily

time savings with documenting and

communicating with referring physi-

cians, and signicantly reduced

audit risk. The software is also

built to allow administrative sta to

quickly identify and manage issues

that typically cause rework for sta,

double entry, or delay payments.

The software is built to increase

productivity via a reduction in

paperwork and higher level of

organization. Specically, this is

accomplished via utilizing an EMR’s

therapy report templates, integrated

scheduling and billing, and the

presence of all patient records

in one secure, easily accessible

system.

MWTherapy is Web-based soft-

ware that targets aordability,

as well as exible scheduling,

customizable EMR with compli-

ance alerts and supporting

PQRS and Functional Limitation

Reporting, built-in billing, and

reporting. MWTherapy is secure

and HIPAA compliant. Users can

work on Windows PC, Mac, and

iPad—anywhere, anytime. With

an easy-to-use and intuitive

design, the software is intended

to ease electronic transitions.

Customizable, aordable, and

scalable for any size practice.

No software or servers to buy

or install.

ReDoc is a rehabilitation

software solution built to t

therapists’ unique clinical and

business needs. From basic

scheduling and documentation,

to all-inclusive billing solutions

with in-depth analytics and

seamless billing and EHR inter-

face capabilities, this solution is

designed to provide therapists

with the important tools and

functions they need.

The company’s comprehensive

but easy-to-use practice man-

agement software combines

scheduling, documentation,

billing, reporting, and collec-

tions for single or multi-clinic

operations. Planetrehab is built

to reduce expenses, increase

productivity, and improve

patient care by eliminating

costly in-house billing and col-

lections and eliminates software

purchases and maintenance.

Practice Perfect can be used

to monitor accounts receivable,

keep track of broken payment

promises, automate schedule

waiting lists, and remind

patients about their upcoming

appointments. The software

can also help alert therapists

to patients who have stopped

attending for treatment, collect

outcome statistics for referral

sources, evaluate clinician

productivity and performance,

ensure completion of daily

notes, and the entry of daily

charges. The software also aims

to help prevent PQRS & func-

tional limitation reporting from

falling between the cracks.

PTOS is designed as a fully in-

tegrated practice-management

solution, including billing, EMR/

documentation, scheduling,

electronic claims, and detailed

management reporting. It is

built to save time (only need

to enter data once), improve

users’ ability to analyze their

business (through integrated

reports), and save money

(fewer errors, speed of claims

processing and collections).

The software is engineered

to streamline the clinic

workow; from registration,

authorization tracking to

sending changes. It is built to

be seamless and automated.

32 • PTProductsOnline.com January 2015

Name of Company SourceMedical TheraBill TheraOce by Hands on

Technology TherAssist Software LLC WebPT Inc

Contact Info

B i r m i n g h a m , A l a

( 8 6 6 ) 2 4 5 - 8 0 9 3

sourcemed.net

G ra y s l a k e , I l l

(847) 665-3454

www.therabill.com

Wes t mo n t , I l l

(866) 562-8413

www.theraoce.com

Highland Park, Ill

(800) 596-3646

www.TherAssist.com

Ph o e ni x

(866) 2 21-1870

www.webpt.com

What is the name of your

practice-management software? TherapySource TheraBill TheraOce TherAssist Software WebPT

Does your product have the following features?

Billing? X X X X X

Dashboard capabilities? X X X X

Documentation? X X X X X

Management reports? X X X X X

Patient evaluations? X X X X X

Patient/physician/insurer

letters? X X X X X

Outcomes reporting? X X X X X

Scheduling? X X X X X

Voice recognition? X X X

Other? (Please explain.)

Functional limitation reporting

on iPad or Windows RT

Mobile Device

Integrated functional limitation

reporting; certied PQRS

registry; automated appointment

reminders; multimedia Medicare

compliance alerts; therapy cap

management and specialty mod-

ules (eg, pedes, pelvic health,

ortho, OT and SLP)

Which operating systems are

supported?

Windows, Mac OSX, Apple

iOS, and Android through a

provided Citrix Receiver

All operating systems are

supported. Windows and iOS

Online, all systems are sup-

ported. For local installations,

MS SQL version 7.0 or higher.

WebPT supports all operating

systems.

Is your product

used in?

1) Private practices that

have a single location X X X X X

2) Private practices that

have multiple locations X X X X X

3) Hospitals/rehab

facilities X X X X

Are there any web-accessible

features? Yes

TheraBill is a Web-based

software. Therefore, all fea-

tures are accessible with

an Internet connection.

Yes, full software Entire program available for

use online. Yes

Does the product oer cloud

computing? Yes Yes, TheraBill is cloud-

based Yes Yes Yes

What service support options

are available?

Dedicated account manager

and access to a team of

professional Client Services

representatives and trainers.

Members receive unlimited

phone support for the rst

90 days of use and unlim-

ited email support through-

out their membership.

Full support

Annual for local installs, online

customers’ support included

in monthly cost.

Unlimited access to WebPT’s

in-house technical support as

well as 24/7 access to online

tutorials as well as an online

help desk and knowledge base.

Is this product HIPAA

compliant? Yes Yes Yes Yes Yes

Are upgrades/updates included? Yes Yes Yes

Annually for local install clients

upon support renewal; online

customers’ upgrades are

included with monthly cost.

Yes, because WebPT is cloud-

based, customers benet from

seamless, automatic, and free

upgrades and updates.

What is the pricing structure?

The software may be pur-

chased under either license

or subscription.

Month-to-month plan

pricing changes as a clinic

changes. No added fees for

user accounts.

Subscription with no long-

term contracts

Licensing is based on simulta-

neous access to the database.

Monthly fee for online users,

purchase for local installs.

WebPT is available for a low

monthly subscription with no

contracts or obligations.

Is there a setup fee? If so, what

is it?

A one-time setup fee that

provides for professional

one-on-one project man-

agement and training.

No Depends on products being

implemented. Starts at $150.

Starting at $1,500 for

one-time fee for setting up

and testing of EDI to billing

clearinghouse of choice.

One-time setup cost varies

based on clinic size.

How does this software improve

the eciency with which a

practice operates?

TherapySource is designed

to improve productivity by

streamlining communication

between clinical and oce

sta, increasing accuracy

and completeness of docu-

mentation, and optimizing

reimbursement, allowing for

maximum time with patients

and an improved quality

of care.

TheraBill allows PTs to

have their billing, schedul-

ing, EMR, and practice

management in one

intuitive and integrated

package.

Oers one integrated suite

that runs from a single

database.

TherAssist is designed to

streamline all oce data

collection and use into one

simple and powerful database.

Created with the therapist

documentation as its rst

priority, TherAssist provides

user-friendly, highly customiz-

able SOAP Notes that allow

users to rapidly create notes

and capture patient objective

data. As a complete EMR,

TherAssist’s BillingStation

ensures billing and accounts

receivable can be handled

eciently and rapidly without

any redundancies.

WebPT aims to optimize clinic

operations through business

reporting, built-in compliance

features, and billing capa-

bilities, thus enabling you to

streamline workows, produce

consistent and compliant docu-

mentation, and maximize re-

imbursements through cleaner

claims. Includes multimedia

home exercise program.

PRACTICE-MANAGEMENT SOFTWARE MATRIX