Practice Management Software Matrix

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1st Providers Choice - Rehab
Management EMR

BMS Practice Solutions

Clinicient

Ingenium Business Solutions
Inc

Contact Info

Chandler, Ariz
(480) 782-1116
www.1stproviderschoice.com

Upland, Calif
(800) 478-2778
www.bmspracticesolutions.com

Portland, Ore
(877) 312-6494
www.clinicient.com

North Miami, Fla
(786) 513-1663, ext 415
www.clinicsource.com

IMS

RevFlow

Clinicient Insight

ClinicSource Therapy Practice
Management Software

Billing?

X

X

X

X

Dashboard capabilities?

X

X

X

X

Documentation?

X

X

X

X

Management reports?

X

X

X

X

Patient evaluations?

X

X

X

X

Patient/physician/insurer
letters?

X

X

X

Outcomes reporting?

X

X

X

X

Scheduling?

X

X

X

X

Voice recognition?

X

X

X

X

ICD-10ready,homeexerciseprogramintegration,Medicaretherapy
cap and manual medical review
tracking, PQRS reporting, and
functional limitation reporting.

Functional Reporting

Other? (Please explain.)



Does your product have the following features?

What is the name of your
practice-management software?

Fullycertifiedtherapy,EMR,and
practice-managementsoftware
designed to work on iPads,
Androids,orWindowsoperating
systems.Automatemanagement
of PQRS, functional reporting,
therapy caps, plans of care, and
documentation.
Windows 2007 or later

Mac and PC

All

Windows XP, Windows 8 64 bit,
Mac OS X, iPad iOS6, Android,
and others

1) Private practices that
have a single location

X

X

X

X

2) Private practices that
havemultiplelocations

X

X

X

X

3) Hospitals/rehab
facilities

X

X

X

 re there any web-accessible
A
features?

Yes

Yes

Yes, the system is completely
web-based.

ClinicSourceis100%web-based.
All features are web-accessible.

Does the product offer cloud
computing?

Yes

Yes

Yes

Yes

What service support options are
available?

Supportandupdatesincludedin
monthly support fee.

24 hour/7 days a week support

Weofferfreesupportandupgrades
with the system.

Telephone,e-mail,onlinemanuals,
video tutorials, and live training
via WebEx.

Is this product HIPAA compliant?

Yes

Yes

Yes

Yes

Yes

Yes

Yes, we offer free support and
upgrades with the system.

Yes

Varies on provider needs.

Pleasecontactasalesrepresentative at sales@bmsemail.com.

Softwareisfreewithourbillingservice,oronapertherapistmonthly
subscriptionforpracticeswhowant
to do their own billing.

Starting at Base One for $79/mo,
Base 5 $169/mo and Base 10
$259/moandincrementsof$24/
mo for each additional user.

Included in purchase.

Pleasecontactasalesrepresentative at sales@bmsemail.com.

Setup fees can begin at $495 and
applyaccordingtowhichproduct
customers select, and whether
theyrequirecustomizationsand/or
specialized training.

The setup fee is $250, but it is
waived with a 1-year hosting
agreement.

RevFlow technology aims to
providepracticeownersaflexible,
intuitivewaytoproduceelectronic
paperworkthatfacilitatesquality
patient outcomes for physical
therapy and outpatient rehab
reimbursement.Therapists are
able to configure the system to
suittheirdocumentationstylevia
exam templates, assessments,
goals,andinterventionlibraries.

Thecompanyreportspracticesthat
useClinicientgenerallyexperience
a 10% to 15% increase in revenue
by filling therapist’s schedules,
makingsuretherapistsarepaidthe
maximum amount for every visit
anddecreasingthecosttocollect
significantly.Clinicientisdesigned
to allow therapist productivity to
jump significantly through daily
timesavingswithdocumentingand
communicatingwithreferringphysicians, and significantly reduced
audit risk. The software is also
builttoallowadministrativestaffto
quicklyidentifyandmanageissues
thattypicallycausereworkforstaff,
double entry, or delay payments.

The software is built to increase
productivity via a reduction in
paperwork and higher level of
organization. Specifically, this is
accomplishedviautilizinganEMR’s
therapyreporttemplates,integrated
scheduling and billing, and the
presence of all patient records
in one secure, easily accessible
system.

Which operating systems are
supported?
 Is your product
used in?

PRACTICE-MANAGEMENT SOFTWARE MATRIX

Name of Company

Are upgrades/updates included?

What is the pricing structure?

Is there a setup fee? If so, what
is it?

How does this software improve
the efficiency with which a
practice operates?

30 • PTProductsOnline.com	

IMS for Therapy is designed to
automateallroutinefunctionsin
a therapy office in the areas of
scheduling,documentation,and
billing,dramaticallyincreasingthe
practiceefficiencywithfullyintegratedTherapySoftwareProgram.
Patients can enter themselves
intothepractice’ssoftwarewith
the company’sTherapy Patient
Portal. In addition to patient
information,thepatientanswers
aseriesofquestionscompleting
the subjective part of the note
for users. PQRS, therapy caps,
functionalreporting,andplansof
careareeasilymanagedwithIMS
for Therapy.

January 2015

MWTherapy by MerlinWave
Inc

Net Health

Planetrehab

Practice Perfect EMR +
Management Software

PTOS/Patterson Medical

Raintree Systems Inc

Wellesley, Mass
(800) 627-1261
www.mwtherapy.com

Pittsburgh
(615) 523-7534
nhsinc.com

Lafayette, La
(800) 982-5447
www.planetrehab.com

Buffalo, NY
(855) 508-4409
www.practiceperfectemr.com

Warrenville, Ill
(800) 824-4305
www.ptos.com

Temecula, Calif
(951) 252-9400
www.raintreeinc.com

MWTherapy

ReDoc

Planetrehab

Practice Perfect EMR + Management Software

PTOS

Therapy Rehab Plus and
Pediatric Therapy

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

MWTherapy is 100% Cloudbased. No servers to deal with
and no software to install.
ICD-10 ready.

Integration with FOTO

Windows,Mac,iPad/Android,
andAndroid/iPhone/Windows
Phone

Vista SP2, Windows 7 & 8

Windows, Mac

All versions of Windows

Windows

Windows

X

X

X

X

X

X

X

X

X

X

X

X

X

X

All features are 100% WebBased.Workanywhere,anytime.

Scheduling, documentation,
billing

Yes, the Web version allows
complete Web access.

Yes,schedulinganddocumentation.

Yes

Yes

Yes

X
X

X

X

X

Electronic claims and remittanceadvices,integratedcredit
card processing, PQRS, and
functionallimitationreporting.

X

X
Yes, documentation /EMR is
web-based.

Yes

Yes

Yes, documentation /EMR

Yes

One level of support that
includesallsoftwareupdates
and upgrades.

Support included in all
configurations.

Clinical advisor hotline with
licensed PT’s, OT’s, and SLP
on staff to answer questions,
ReDoc University training
website

Freefulltelephone,email,and
faxtechnicalsupport.Freeupdates/upgrades.Freetraining.

All support included

ServiceClubmembershipincludesunlimitedphone,email,
chat support, free training
webinars,accesstoextensive
FAQ library, and all software
updates.

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes with Service Club

Yes

Monthly cost based on clinic
size and modules needed. Affordableforpracticeslargeand
smallwithconfigurationoptions
to suit all needs and budgets.

Based on per user fee

Percentage of paid claims.

Noup-frontcosts,nolong-term
contracts, $165 per month
coversalltraining,support,and
upgrades.

Dependsonnumberofusers,
locations, and feature set
chosen.

Per concurrent user or per
clinic.

Optionsavailablefornosetup
fee or a small one-time setup.

Yes, there is a nominal fee,
but it is dependent on the
customer’sneedsandsoftware
configuration.

Yes. $500 for theWeb version,
$1,500 for the server version.

No

OnlyforDocumentation/EMR
program-$400

Based on number of users.

Thecompany’scomprehensive
buteasy-to-usepracticemanagement software combines
scheduling, documentation,
billing, reporting, and collections for single or multi-clinic
operations.Planetrehabisbuilt
to reduce expenses, increase
productivity, and improve
patient care by eliminating
costlyin-housebillingandcollectionsandeliminatessoftware
purchasesandmaintenance.

Practice Perfect can be used
tomonitoraccountsreceivable,
keeptrackofbrokenpayment
promises,automateschedule
waiting lists, and remind
patientsabouttheirupcoming
appointments. The software
can also help alert therapists
to patients who have stopped
attendingfortreatment,collect
outcome statistics for referral
sources, evaluate clinician
productivityandperformance,
ensure completion of daily
notes, and the entry of daily
charges.Thesoftwarealsoaims
to help prevent PQRS & functionallimitationreportingfrom
falling between the cracks.

PTOS is designed as a fully integratedpractice-management
solution,includingbilling,EMR/
documentation,scheduling,
electronicclaims,anddetailed
management reporting. It is
built to save time (only need
to enter data once), improve
users’ability to analyze their
business(throughintegrated
reports), and save money
(fewererrors,speedofclaims
processing and collections).

The software is engineered
to streamline the clinic
workflow;fromregistration,
authorization tracking to
sendingchanges.Itisbuiltto
beseamlessandautomated.

MWTherapyisWeb-basedsoftwarethattargetsaffordability,
as well as flexible scheduling,
customizableEMRwithcompliance alerts and supporting
PQRSandFunctionalLimitation
Reporting,built-inbilling,and
reporting.MWTherapyissecure
andHIPAAcompliant.Userscan
workonWindowsPC,Mac,and
iPad—anywhere,anytime.With
an easy-to-use and intuitive
design,thesoftwareisintended
to ease electronic transitions.
Customizable,affordable,and
scalable for any size practice.
No software or servers to buy
or install.

January 2015	

ReDoc is a rehabilitation
software solution built to fit
therapists’uniqueclinicaland
business needs. From basic
schedulinganddocumentation,
toall-inclusivebillingsolutions
with in-depth analytics and
seamlessbillingandEHRinterfacecapabilities,thissolutionis
designedtoprovidetherapists
with the important tools and
functions they need.

PTProductsOnline.com • 31

TheraBill

TheraOffice by Hands on
Technology

TherAssist Software LLC

WebPT Inc

Birmingham, Ala
(866) 245-8093
sourcemed.net

Grayslake, Ill
(847) 665-3454
www.therabill.com

Westmont, Ill
(866) 562-8413
www.theraoffice.com

Highland Park, Ill
(800) 596-3646
www.TherAssist.com

Phoenix
(866) 221-1870
www.webpt.com

TherapySource

TheraBill

TheraOffice

TherAssist Software

WebPT

Billing?

X

X

X

X

X

Dashboardcapabilities?

X

X

X

Documentation?

X

X

X

X

X

Management reports?

X

X

X

X

X

Patient evaluations?

X

X

X

X

X

Patient/physician/insurer
letters?

X

X

X

X

X

Outcomes reporting?

X

X

X

X

X

Scheduling?

X

X

X

X

X

X

X

X

Contact Info

Does your product have the following features?

What is the name of your
practice-managementsoftware?

Voice recognition?

X

Integratedfunctionallimitation
reporting; certified PQRS
registry;automatedappointment
reminders;multimediaMedicare
compliancealerts;therapycap
managementandspecialtymodules (eg, pedes, pelvic health,
ortho, OT and SLP)

Functionallimitationreporting
on iPad or Windows RT
Mobile Device

Other? (Please explain.)

Windows,MacOSX,Apple
iOS,andAndroidthrougha
provided Citrix Receiver

All operating systems are
supported.

Windows and iOS

Online, all systems are supported.Forlocalinstallations,
MSSQLversion7.0orhigher.

WebPTsupportsalloperating
systems.

1) Private practices that
have a single location

X

X

X

X

X

2) Private practices that
havemultiplelocations

X

X

X

X

X

3) Hospitals/rehab
facilities

X

X

X

X

Which operating systems are
supported?
Is your product
used in?

PRACTICE-MANAGEMENT SOFTWARE MATRIX

SourceMedical

Name of Company

 re there any web-accessible
A
features?

Yes

TheraBill is a Web-based
software.Therefore,allfeatures are accessible with
an Internet connection.

Yes, full software

Entire program available for
use online.

Yes

 oes the product offer cloud
D
computing?

Yes

Yes, TheraBill is cloudbased

Yes

Yes

Yes

What service support options
are available?

Dedicatedaccountmanager
and access to a team of
professionalClientServices
representativesandtrainers.

Membersreceiveunlimited
phonesupportforthefirst
90 days of use and unlimitedemailsupportthroughout their membership.

Full support

Annualforlocalinstalls,online
customers’supportincluded
in monthly cost.

Unlimited access toWebPT’s
in-housetechnicalsupportas
well as 24/7 access to online
tutorials as well as an online
helpdeskandknowledgebase.

Is this product HIPAA
compliant?

Yes

Yes

Yes

Yes

Yes

Areupgrades/updatesincluded?

Yes

Yes

Yes

Annuallyforlocalinstallclients
uponsupportrenewal;online
customers’ upgrades are
included with monthly cost.

Yes, becauseWebPT is cloudbased,customersbenefitfrom
seamless,automatic,andfree
upgrades and updates.

What is the pricing structure?

The software may be purchasedundereitherlicense
or subscription.

Month-to-month plan
pricingchangesasaclinic
changes.Noaddedfeesfor
user accounts.

Subscription with no longterm contracts

Licensingisbasedonsimultaneousaccesstothedatabase.
Monthlyfeeforonlineusers,
purchase for local installs.

WebPT is available for a low
monthlysubscriptionwithno
contracts or obligations.

Is there a setup fee? If so, what
is it?

A one-time setup fee that
provides for professional
one-on-oneprojectmanagement and training.

No

Dependsonproductsbeing
implemented.Startsat$150.

Starting at $1,500 for
one-time fee for setting up
and testing of EDI to billing
clearinghouse of choice.

One-time setup cost varies
based on clinic size.

Offers one integrated suite
that runs from a single
database.

TherAssist is designed to
streamline all office data
collection and use into one
simpleandpowerfuldatabase.
Created with the therapist
documentation as its first
priority,TherAssistprovides
user-friendly,highlycustomizable SOAP Notes that allow
users to rapidly create notes
andcapturepatientobjective
data. As a complete EMR,
TherAssist’s BillingStation
ensuresbillingandaccounts
receivable can be handled
efficientlyandrapidlywithout
any redundancies.

WebPTaimstooptimizeclinic
operationsthroughbusiness
reporting,built-incompliance
features, and billing capabilities, thus enabling you to
streamlineworkflows,produce
consistentandcompliantdocumentation,andmaximizereimbursementsthroughcleaner
claims. Includes multimedia
home exercise program.

 ow does this software improve
H
the efficiency with which a
practice operates?

32 • PTProductsOnline.com	

TherapySourceisdesigned
toimproveproductivityby
streamliningcommunication
betweenclinicalandoffice
staff, increasing accuracy
andcompletenessofdocumentation,andoptimizing
reimbursement,allowingfor
maximumtimewithpatients
and an improved quality
of care.

TheraBill allows PTs to
havetheirbilling,scheduling, EMR, and practice
management in one
intuitive and integrated
package.

January 2015



---

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