Software Matrix2012

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24 • PTProductsOnline.com January 2012

Software Matrix

Name of Company

Accu-Med

Technology Solutions

BMS Practice

Solutions Clinicient Hands On Technology Inc MediServe

MPN Software

Systems

Contact Info

Milford, Ohio

(800) 777-9141

www.accu-med.com

Upland, Calif

(800) 478-2778

www.bmsreimbursement.com

Portland, Ore

(877) 312-6494

www.clinicient.com

Westmont, Ill

(866) 562-8413

www.rehabsoftware.com

Chandler, Ariz

(480) 831-7800

www.mediserveattain.com

Saddle River, NJ

(800) 966-1462

www.ineedeclipse.com

1) What is the name of

your company’s practice

management software?

Connections Therapy

Management RevFlow Clinicient Insight TheraOffice MediServe Attain Eclipse

2) Does your product

have the following

features:

Billing? x x x x x x

Dashboard

capabilities? x x x x x

Documentation? x x x x x x

Management reports? x x x x x x

Patient evaluations? x x x x x x

Patient/physician/

insurer letters? x x x x x x

Outcomes reporting? x x x x x x (can be created)

Scheduling? x x x x x x

Voice recognition? x (with Dragon Dictator)

Other?

Time clock/payroll

tracking, mileage track-

ing, data export to third-

party software

Free faxing and document

storage, task manage-

ment, automated coding,

Medicare compliance

alerts, practice-manage-

ment consulting

Pay reminders, auto-

mated patient phone,

text, e-mail reminders,

track authorization

3) Which operating

systems are

supported?

Windows XP, Windows

Vista, Windows 7 -

Home or Professional

edition

Windows All Windows-based

Entirely Web-based,

including iPhone and

iPad apps

Windows

4) Are there any Web-

accessible features?

The entire app is

Web-based.

Software is a 100%

Web-based, zero foot-

print application.

Yes, all Anticipated Q1 2012 Yes, MediServe Attain is

100% Web-accessible. Yes

5) Does the product offer

cloud computing? Yes Yes Yes Anticipated Q1 2012 Yes For specific features,

yes

6) What service support

options are available?

Unlimited support -

toll-free phone, online

chat, and email

Service/support training

is included in the cost. Free support is included. Phone, email, remote, fax We provide 24/7

customer support.

Subscription or

pay-per-call.

7) Is this product

HIPAA compliant

(if applicable)?

Yes Yes Yes Yes Yes

Yes. And since it is

CCHIT certified as an

ONC-ATCB Complete

EHR, you don’t have to

take our word for it.

8) Are upgrades/updates

included? Yes Yes Yes, free with service. Yes

Yes, upgrades are

seamlessly

implemented.

With a subscription.

9) What is the pricing

structure?

$0 implementation/setup

fee, $0 license fee, $0

initial training, $275 per

facility/clinic per month,

unlimited number of users,

unlimited number of com-

puters, free 30-day trial

Fee add-on to revenue

cycle management

services

Monthly subscription Subscription licensing

See

www.mediservattain.com

for details.

Pricing begins at

$1,995.

10) Is there a setup fee?

If so, what is it? No Documentation setup is

$2,000 (one-time fee).

Yes, it varies according

to the size of the orga-

nizations, the number of

users, and the software

package used.

Yes, depending on mod-

ules purchased. Ranges

from $300 to $875.

See mediserveattain.

com for details.

No, but there are train-

ing fees. Fees vary

depending on whether

they are in-office or

over the Internet.

11) How does this

software help PTs

run a more efficient

practice?

Comprehensive schedul-

ing and planning to

maximize efficiency and

control costs; Web-

based access to simplify

deployment and minimize

hardware requirements;

enforced billing and

regulatory compliance

that ensures accurate

data; custom configura-

tion that adapts for SNF,

outpatient, home health,

and hospital.

RevFlow provides an

end-to-end solution

for patient scheduling,

therapy-specific clinical

documentation, document

management, and rev-

enue cycle management

services. Resources are

deployed via computer and

iPad. A seamless approach

matches an outsourced

billing solution with

therapy-specific patient-

management technologies.

Because this system

offers EMR software and

billing in one solution, PTs

can be paid faster and

typically a higher payment

per visit. Our customers

claim our EMR software

saves approximately 45

minutes of documenting

time per day, per thera-

pist, and they receive pay-

ment in as little as 6 days

from date of service.

For the rehabilitation industry,

TheraOffice is the choice

integrated, user-friendly prac-

tice management software

solution. TheraOffice empow-

ers clients to improve their

business processes, clinical

practices, and financial

performance at an affordable

cost. TheraOffice delivers a

high performance and value

by improving revenue cycle

management through clinical

and business optimization.

We’ve worked with the

top rehabilitation provid-

ers across the country.

MediServe Attain’s afford-

able all-in-one solution

allows claims status

and billing dashboards

to be seen in real time.

Product supports multiple

disciplines by increasing

revenue, documenting

more efficiently, improving

scheduling, and helping

grow private practice.

Eclipse is a complete

practice management

tool that allows clini-

cians to simultaneously

edit multiple patients,

appointments, and

services. The extensive

EHR handles history and

clinical documentation.

It is certified HIPAA 837

compliant by ClarEDI

for electronic claims

and by ONC-ATCB as a

Complete EHR.

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26 • PTProductsOnline.com January 2012

Name of Company

Optima Healthcare

Solutions OptimisPT Patterson Medical/PTOS Planetrehab Inc Practice Perfect

Contact Info

Palm City, Fla

(800) 619-4243

www.optimahcs.com

Pacific Palisades, CA

(513) 543-8671

www.optimispt.com

Bolingbrook, Ill

(800) 824-4305

www.ptos.com

Lafayette, La

(800) 982-5447

www.planetrehab.com

Buffalo, NY

(877) 510-7473

www.practiceperfectemr.com

1) What is the name of your

company’s practice

management software?

Rehab Optima Therapy

Software OptimisPT PTOS Planetrehab Practice Perfect EMR and

Management Software

2) Does your product have the

following features:

Billing? x x x x x

Dashboard capabilities? x x x

Documentation? x x x x x

Management reports? x x x x x

Patient evaluations? x x x x x

Patient/physician/insurer

letters? x x x x

Outcomes reporting? x x x x x

Scheduling? x x x x x

Voice recognition? x

Other? Messaging

Electronic claims and remit-

tance; Pattlock—automatic

data backup and storage

device.

Multiclinic management,

billing, collections Business growth

3) Which operating systems

are supported?

Microsoft Windows 7, Vista,

and XP

Works best with Mozilla

Firefox, Google chrome

Web browsers.

Windows, SQL Server Windows. Web version runs

on Windows or Mac

All versions of Windows and

Windows Server

4) Are there any Web-

accessible features? Yes Yes. OptimisPT is completely

cloud-based No Yes

Full access via the Web,

including patient

registration and

appointment booking.

5) Does the product offer

cloud computing? Yes Yes No Yes Not fully

6) What service support

options are available?

Full customer support

(e-mail, online assistance,

phone)

We have service support built

right into our system so that

users can log questions. We

also have a customer service

support team available to

answer questions.

Customer service telephone

support, live chat, e-mail support,

FAQ database. Full range of

training options, including on-site

customized training, hands-on

classroom seminars held in

multiple geographic locations,

personalized phone training, and

live and recorded Webinars.

Toll-free telephone techni-

cal support and training

are free.

Full support and upgrades

included.

7) Is this product HIPAA

compliant (if applicable)? Yes Yes Yes Yes Yes

8) Are upgrades/updates

included? Yes

Yes. Updates occur within the

cloud and do not affect your

daily usage of the system.

Yes Yes, updates weekly Yes

9) What is the pricing

structure?

One-time implementation

fee and monthly fee.

We’ve just released a new pricing

structure. Please contact us to

learn more at www.optimispt.com

or contact Jeanine Gunn at (513)

543-8671.

Flat fee. Pricing is based on percent-

age of collections.

Subscription-based, $165 per

month covers all training, sup-

port, and upgrades. No upfront

costs, no long-term contracts.

10) Is there a setup fee? If so,

what is it? Yes No! It’s simple—you pay as

you utilize the system. No

There is a one-time setup fee

that varies based on the num-

ber of locations and whether

the user chooses the installed

version or the Web version.

Installed version setup fee

is $1,500 per location. Web

version setup fee is $500 per

location.

None

11) How does this software

help PTs run a more

efficient practice?

Rehab Optima Therapy

Software and Rehab Optima

Mobile optimize the quality of

clinical documentation while

also increasing staff efficiency

and the financial bottom line.

Rehab Optima is designed to

conform to the unique needs

of each individual client so

it will perfectly fit an orga-

nization.

OptimisPT includes built-in

clinical decision support and

compliance features that assists

therapists throughout the docu-

mentation process. A true end-

to-end solution for all schedul-

ing, documentation, practice

management, compliance, and

billing needs. Designed to save

time and reduce hassles with a

streamlined process.

PTOS enables full office

automation because it inte-

grates scheduling, billing, and

documentation, eliminating

the need for separate software

packages that don’t talk to

each other. Full integration

leads to comprehensive man-

agement reports, fewer errors,

speedier reimbursement, less

paper usage, and centralized

data for multisite practices.

Our comprehensive, easy-to-use

practice management software

combines scheduling, docu-

mentation, billing, reporting, and

collections for single or multiclinic

operations. Using Planetrehab

reduces expenses, increases

productivity, and improves patient

care by eliminating costly in-

house billing and collections, and

eliminates software purchases and

maintenance.

Innovative EMR and manage-

ment software designed to

provide all the tools needed to

quickly and easily maximize

the effectiveness, efficiency,

and profitability of a practice,

while helping ensure compli-

ance and the highest standard

of patient care.

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28 • PTProductsOnline.com January 2012

Name of Company

Raintree Systems Inc ReDoc Software Source Medical TherAssist Software LLC Web PT Inc

Contact Info

Temecula, Calif

(951) 252-9400

www.raintreeinc.com

Nashville, Tenn

(888) 401-4400

www.rehabdocumentation.com

Birmingham, Ala

(866) 245-8093

www.sourcemed.net

Highland Park, Ill

(800) 596-3646

www.therassist.com

Phoenix, Ariz

(866) 221-1870

www.webpt.com

1) What is the name of your

company’s practice

management software?

Therapy Manager PLUS by

Raintree Systems

ReDoc Enterprise for

Hospitals and ReDocWeb for

Private Practices

TherapySource and Rehab

Toolkit TherAssist WebPT

2) Does your product have

the following features:

Billing? x x x x x

Dashboard capabilities? x x x

Documentation? x x x x x

Management reports? x x x x x

Patient evaluations? x x x x x

Patient/physician/

insurer letters? x x x x

Outcomes reporting? x x x x x

Scheduling? x x x x x

Voice recognition? x x

Other?

End of Day reports, e-faxing,

ICD-10, 5010 and Patient

Portal

YES – Rich clinical content

for PT, OT and SLP, Point of

Care Coding Alerts, Required

Fields for Compliance and

In-depth Training Options

Customized templates, fax-

ing, e-mail, file uploads, PQRS

reporting, Medicare compliance

tools, integrated Home Exercise

Program and Specialty Modules

including pediatric, pelvic health,

orthopedic, and sports.

3) Which operating systems

are supported? Windows, Linux

It depends on server versus

workstation, thick client versus

thin client and number of users.

We recommended Windows

Server 2003/2008 (64 bit)

standard or higher.

Both products are Windows

based.

If hosted, then all OS that

are capable of running a

Remote Desktop (Terminal

Server) Session.

Any system that can access

the Internet. This includes all

versions of Windows and Mac.

4) Are there any Web-

accessible features? Yes

YES – Documentation,

Scheduling and Billing

Services

Yes, both applications can

be accessed via the Web

using standard VPN firewall

devices for security.

While the entire application

can be access through the

Internet, there are no Web-

specific features.

Entirely Web-based.

5) Does the product offer

cloud computing? Yes

All products are currently

being migrated to a Cloud-

based format.

Yes

Yes, as an application

service provider we host

a client’s accounts on our

server farm.

Yes, entirely cloud-based.

6) What service support

options are available? One (Platinum) all-inclusive.

Technical and clinical support

is available Monday through

Friday 7 a m to 6 p m CST

Standard support agree-

ments are included as part

of annual maintenance.

Support consists of

assistance with any of

TherAssist’s applica-

tions, new and in-version

upgrades, and consultation

on hardware or software.

Unlimited access during mem-

bership to WebPT in-house

Technical Support via toll-free

number and e-mail. Online

knowledge base included.

7) Is this product HIPAA

compliant (if applicable)? Yes Yes Yes Yes Yes

8) Are upgrades/updates

included? Yes Yes Updates/upgrades are free

with maintenance agreement.

Yes, as part of ASP costs

or with valid support.

Yes, free monthly updates/

enhancements are included.

9) What is the pricing

structure?

Saas (ASP) and Client Server.

Fee is by “concurrent user

model.”

There are several options:

Outright purchase, Monthly

Subsciption, or Gain sharing

Flat fee, subscription,

percentage of claims,

monthly fee

We license and sell our

software based on the

number of simultaneous

PCs that have access to

the database.

Monthly subscription.

10) Is there a setup fee? If

so, what is it?

Yes, for setup, training, ANSI

835,837. Fee is based on

the size of the clinics.

There are on-site training

fees for ReDoc Enterprise for

Hospitals. There is a small

nominal fee for the setup of

ReDocWeb.

Training and implementation

fees are based on the

number of facilities and

users.

$350 per account, which is

waived with a 3-year

commitment.

Yes, one-time setup fee that

varies based on company size.

11) How does this software

help PTs run a more

efficient practice?

TherapyRehab PLUS by

Raintree Systems is a com-

prehensive, fully integrated

practice-management and

electronic medical record

(EMR) software solution.

The program seamlessly

integrates the full scope of

your practice’s operation.

Workflows both in your clini-

cal and administrative depart-

ments can now be made

more efficient and stream-

lined, leading to improved

patient care.

ReDoc Software for hospitals

and ReDoc Web for private

practices allows therapists

to streamline and automate

clinical workflow. The software

eliminates time-consuming

redundancies and human

error in documentation and

billing. The ReDoc’s Business

Intelligence Dashboard and

Management reports give direc-

tors rich insight into the efficacy

of all operations.

TherapySource is a software

solution developed specifically

to manage the clinical and

administrative processes of

outpatient therapy clinics.

TherapySource significantly

improves the bottom-line

performance by capturing

more comprehensive, accurate

clinical documentation at the

point of care.

TherAssist has user-friendly

scheduling documentation

and integrated billing soft-

ware designed to increase

efficiency for administrative

and clinical staff. An ideal

solution for any size practice.

TherAssist works in LAN/

WAN configurations or as an

ASP, and will centralize mul-

tisite operations and increase

reimbursements.

WebPT is the fastest-growing

all-in-one total practice solu-

tion offering an innovative,

award-winning approach to

physical therapy documentation,

scheduling, billing, and practice

management with a Web-based

application designed to improve

clinic productivity, mobilize thera-

pists, increase revenue, reduce

expenses, and enhance a more

stress-free clinical environment.

TM

Go to ptproductsonline.com to see a complete list of practice management software manufacturers.

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