Pyxis XMTR2BTN JITrBUD Wireless Transmitter User Manual

Pyxis Corporation JITrBUD Wireless Transmitter

Users Manual

JITRBUD MainUser GuideVersion 5.0Part Number 108741-01
JITRBUD MainUser GuideVersion 5.0
ii JITRBUD Main User GuideJITRBUD Main User GuideChanges in equipment, software, or procedures may occur periodically; information describing these changes will be included in future editions of the manual and periodic change-page releases.Because of the inherent delays involved in producing documentation, information in this document is subject to change without notice and does not represent a commitment on the part of Pyxis Corporation to provide additional services or enhancements. Unless otherwise noted, all names of companies, products, street addresses, and persons contained herein are part of a completely fictitious model or models, and are designed solely to document and illustrate the use of the JITRBUD product. Warning: This equipment generates, uses, and can radiateradio frequency energy and if not installed and used inaccordance with the instruction manual, may causeinterference with radio communications. It has been tested andfound to comply with the limits for a Class “A” digital devicepursuant to Subpart B of Part 15 of the FCC Rules, which aredesigned to provide reasonable protection against suchinterference when equipment is operated in a commercialenvironment. Operation of this equipment in a residential areamay cause interference, in which case the user, at their ownexpense, will be required to take whatever measures may berequired to correct the interference.This device complies with Part 15 of the FCC Rules and withRSS-210 of Industry Canada. Operation is subject to thefollowing two conditions:1.This device may not cause harmful interference, and2.This device must accept any interference received, includinginterference that may cause undesired operation.Changes or modifications not expressly approved by the partyresponsible for compliance could void the user’s authority tooperate this equipment. July 2002 JITRBUD MainUser GuidePart # 108741-01JITRBUD is a registered trademark of Pyxis Corporation. The Pyxis logo is a registered trademark of Pyxis Corporation. © 2002Pyxis Corporation3750 Torrey View CourtSan Diego, CA 921301-800-367-9947Fax: 1-858-480-6329www.pyxis.comAll rights reserved.Printed in the United States of America.
JITRBUD Main User Guide iiiContentsPreface.................................................................. viiWelcome ......................................................................................... viiHow this Guide is Organized....................................................... viiiManual Overview ............................................................................ viiiUser Guide Conventions ................................................................ ixText.................................................................................................... ixIcons .................................................................................................. ixUser Guide Terminology................................................................. xChapter 1System Overview.................................................1-1Benefits and Features.................................................................... 1-2System Components ...................................................................... 1-3JITRBUD Stations........................................................................ 1-3SUPPLYCENTER Console .............................................................. 1-3The Network Information ............................................................ 1-3Comprehensive Reporting............................................................ 1-4Chapter 2Station Basics......................................................2-1Station Basics ................................................................................. 2-2Using the Touch-Screen............................................................... 2-2Using the Keyboard ..................................................................... 2-2
Contentsiv JITRBUD Main User GuideUsing the JITRBUD Transmitters ................................................ 2-3Using Window and Screen Features ............................................ 2-3Command Buttons .................................................................... 2-3Scroll Bars................................................................................. 2-3Lists........................................................................................... 2-4Drop-down Lists ....................................................................... 2-4Check Boxes ............................................................................. 2-4Search Boxes............................................................................. 2-4Confirmation Screens ............................................................... 2-4Logging In ...................................................................................... 2-5Logging In Using ID and Password............................................. 2-5Logging Out ................................................................................... 2-6To log out.................................................................................. 2-6Changing Your Password ............................................................. 2-7Main Menu..................................................................................... 2-8Main Menu Functions .................................................................. 2-9Using Additional Tools................................................................ 2-11Station Communication .............................................................. 2-12Verifying Communication ......................................................... 2-12Device Status.............................................................................. 2-13Methods Status........................................................................... 2-15Sessions Status ........................................................................... 2-16Protocol Status ........................................................................... 2-17Receiving Status......................................................................... 2-19Transmitting Status .................................................................... 2-20Chapter 3Patient Care Functions .......................................3-1Take-Return................................................................................... 3-2Searching for Patients .................................................................. 3-2Sorting Lists ................................................................................. 3-3Taking Items ................................................................................ 3-4Taking Items with Multiple Patient Selection Feature ............. 3-4Quick Take................................................................................ 3-5Taking Items in No Patient Mode............................................. 3-6Taking Items with Lot/Serial Number Tracking....................... 3-7Using the Procedure Date Feature ............................................... 3-9Patient Lists................................................................................ 3-10Global Patient List (Global).................................................... 3-10Local Patient List (Local) ....................................................... 3-10My Patient List (My List) ....................................................... 3-10Adding Patients to My List..................................................... 3-11Deleting Patients from My List .............................................. 3-12Finding Items ............................................................................. 3-13Global Find Item..................................................................... 3-14Returning Items.......................................................................... 3-16Returning Items in No Patient Mode ...................................... 3-17
ContentsJITRBUD Main User Guide vEmergency Access ..................................................................... 3-18Patients ......................................................................................... 3-20Searching for Patients ................................................................ 3-20Adding Patients .......................................................................... 3-21Editing Patients .......................................................................... 3-23Reconcile ADT .......................................................................... 3-24Request Item ................................................................................ 3-26Requesting Items........................................................................ 3-26Chapter 4Inventory Management Functions .....................4-1Inventory ........................................................................................ 4-2Searching for Items ...................................................................... 4-3Verifying Quantity ....................................................................... 4-4Editing Items in Inventory ........................................................... 4-6Outdating Expired Items in Inventory ......................................... 4-8Load-Unload ................................................................................ 4-10Searching for Items .................................................................... 4-10Loading Items ............................................................................ 4-11Loading Empty Bins ............................................................... 4-12Loading Pending Bins............................................................. 4-14Unloading Items......................................................................... 4-16Moving Items to a New Location .............................................. 4-17Item Alias ..................................................................................... 4-19Searching for Items .................................................................... 4-19Creating an Item Alias ............................................................... 4-20Editing an Alias.......................................................................... 4-21Deleting an Alias........................................................................ 4-22Refill.............................................................................................. 4-23Refilling Items............................................................................ 4-24Spot Refill............................................................................... 4-25Outdating Expired Items in Refill.............................................. 4-27Refill By Request Order.............................................................. 4-30Chapter 5Station Management Functions .........................5-1Users ............................................................................................... 5-2Searching for Users...................................................................... 5-2Creating Users.............................................................................. 5-3Editing Users................................................................................ 5-9Deleting Users............................................................................ 5-14Creating User Templates............................................................ 5-15Creating Users From Templates ................................................ 5-22Editing User Templates.............................................................. 5-23Deleting User Templates............................................................ 5-24Station Options ............................................................................ 5-25
Contentsvi JITRBUD Main User GuideSetting Station Options .............................................................. 5-25Hardware Setup........................................................................... 5-31Adding JITRBUD Cabinets (Locations) .................................... 5-33Editing Cabinet Information ...................................................... 5-35Clearing the Hardware Setup Table ........................................... 5-36Deleting Devices ........................................................................ 5-37 Appendix ATroubleshooting ................................................. A-1Transmitters Not Communicating to Receiver ........................... A-2Patients Not Showing Up At A Station....................................... A-2Station Screen Is Black ............................................................... A-3Keyboard Is Unresponsive .......................................................... A-3Touch Screen Is Unresponsive.................................................... A-4Supply Is Not Listed In Find Item .............................................. A-4Wrong Supply Removed ............................................................ A-5ID Is Not Working ..................................................................... A-5Brain Transplant.......................................................................... A-6 Appendix BSafety and Maintenance..................................... B-1General Safety Tips ..................................................................... B-2Safe Computing ............................................................................ B-3Regulatory Compliance ............................................................... B-3Electrical Guidelines................................................................... B-4Power Requirements .................................................................... B-5 Appendix CSpecifications ..................................................... C-1 Appendix DGlossary .............................................................. D-1Index ..............................................................Index-1
JITRBUD Main User Guide viiPrefaceWelcomeThank you for choosing the JITRBUD system.The JITRBUD system consists of two primary components: the SUPPLYCENTER Console and JITRBUD Stations. There are two types of JITRBUD Stations: the JITRBUD Main Station and the SUPPLYSTATION 30 with the JITRBUD option.This document covers using the JITRBUD Main Station. The user guides for the SUPPLYCENTER Console and the SUPPLYSTATION 30 are provided as separate documents.The JITRBUD Main User Guide does not cover service and repair procedures. Instead, it focuses on the daily use, minor maintenance, and troubleshooting of the system. For information about the JITRBUD Station that is not covered in this document, please call the Pyxis Worldwide Service Center at 1-800-727-6102.
Prefaceviii JITRBUD Main User GuideHow this Guide is OrganizedThis manual is designed to help you quickly gain experience and confidence using the JITRBUD Main Station. The chapters and appendixes are directed to varying levels of need and interests. Refer to the following for more information:Manual OverviewThis manual contains the following:•Chapter 1, System Overview - Introduces the JITrBUD system, its purpose, and components. •Chapter 2, Station Basics - Provides general information about the JITrBUD Main and explains how to use menus and screens.•Chapter 3, Patient Care Functions - Contains information and procedures for using the patient care functions at the JITRBUD Main: Removing Items, Returning Items, and Discarding Items. •Chapter 4, Inventory Management Functions - Provides information and procedures for performing inventory management functions at the JITRBUD Main, including loading and unloading items, taking inventory, and refilling stock.•Chapter 5, Station Management Functions - Explains how to use the JITRBUD Main to manage the supply system at your facility, including defining user and Station access privileges, adding items alias’s to your system and assigning them to the Stations; and how to run reports at the Station.•Appendix A, Troubleshooting - Describes troubleshooting techniques for the JITRBUD Main, such as what to do if the Station is down or a if a patient is not appearing at the Station.•Appendix B, Safety and Maintenance - Provides important safety and maintenance information.•Appendix C, Specifications - Describes JITRBUD system equipment, dimensions and components.•Appendix D, Glossary - Definitions of terms used in this guide as they apply to the JITRBUD system.
PrefaceJITRBUD Main User Guide ixUser Guide ConventionsThis guide uses the following conventions.Text• The name of a document title, field, screen, or tab is formatted in italics.• The name of a button, command, option, or icon is formatted in bold.• The name of a key on the keyboard is formatted in SMALL CAPS.IconsThis document uses the following symbols:Note text contains supplementary information or emphasizes a point or procedure.Caution indicates a potentially hazardous situation which, if not avoided, could result in minor or moderate injury. Caution is also used to alert against unsafe practices that could result in unpredictable results or data loss.Warning indicates a potentially hazardous situation which, if not avoided, could result in death or serious injury.NoteCautionWarning
PrefacexJITRBUD Main User GuideUser Guide TerminologyFamiliarity with the following terms will help you to understand and use the information and procedures in this guide. Appendix D provides a glossary of additional terms.•Station — The device that stores and tracks supplies. Each Station has an internal computer that tracks access and item usage information and communicates with the SUPPLYCENTER Console. Station may refer to the Main unit and any attached auxiliaries.•SUPPLYCENTER Console — The central repository for all information is the SUPPLYCENTER Console (also referred to as the Central Console). This computer directs Stations in a facility. The SUPPLYCENTER Console communicates and receives data and updates activity information to all of the Stations. The SUPPLYCENTER Console also maintains all patient and activity information used to generate reports.•ProCar Computer — The ProCar computer is responsible for interface communications, including the ADT, billing, and Material Management Information Systems (MMIS). The interface communications software is developed, configured, and installed by Pyxis during the Station system installation. Pyxis considers this communication hardware and software interface proprietary.•Auxiliary Unit — A unit that can be added to a Station for additional capacity. An auxiliary unit does not have an internal computer; the Station controls access to the auxiliary unit.•Users — Nurses or other personnel in the facility that use the Stations. •Item — A supply that is stored, dispensed, and managed by the system. Item is used to refer to the name of the supply assigned to a bin.•Bin — A specific location of an item. Each item is assigned to a Station and to a unique bin within the Station.
JITRBUD Main User Guide 1-1Chapter 1System OverviewThe JITRBUD system automates the distribution and management of hospital supplies. The system tracks items when they are removed from the JITRBUD Main and used for a patient. All transaction information including the name of the patient, and the description and quantity of supplies removed, is automatically recorded at the Station and sent to the Console for accounting, restocking, and billing purposes.The JITRBUD system is used to perform the following:•Control costs and capture lost charges by creating an electronic transaction record for supplies managed by the JITRBUD Main.•Increase nursing and central supply productivity by reducing or eliminating time-consuming and labor-intensive tasks in these areas.•Improve response time by utilizing existing storage solutions and providing information when stock is needed.•Optimize inventory levels using real-time usage information.
Benefits and Features1-2 JITRBUD Main User GuideBenefits and Features• Open storage system - immediate access to all patient supplies• Utilizes existing supply storage hardware• Transmitters have wireless push-to-take buttons that use RF technology• Expiration date tracking for flagged supplies• No Patient Mode - eliminates patient selection for appropriate supply areas• Patient reconciliation - ability to reconcile a temporary patient and all the associated charges to be reconciled with a permanent patient at the SUPPLYCENTER Console and Station• Refill by Request - when restock report is flagged to notify Station, the associated order appears at the Station with all the items expected to be refilled. • Ability to interface and send refill orders from vendors to the Station.• Ability to create item aliases at the Station• Ability to create user templates
System ComponentsJITRBUD Main User Guide 1-3System ComponentsThere is no one-size-fits-all implementation of the JITRBUD system; the installation of equipment is configured specifically for your needs and the way you do business. After working with you to evaluate various options, Pyxis implements the required components necessary to meet your specific needs.JITRBUD StationsThere are two types of Stations that utilize JITRBUD transmitters: the JITRBUD Main and the SUPPLYSTATION System 30 with JITRBUD option:•The JITRBUD Main is an open-shelf system that integrates JITRBUD transmitters with existing supply storage cabinets, shelves and bins at a hospital facility. •The SUPPLYSTATION 30 with JITRBUD option integrates JITRBUD transmitters with SUPPLYSTATION System 30 cabinets to expand system capacity. For more information about the SUPPLYSTATION 30 with JITRBUD option, see the SUPPLYSTATION System 30 User Guide (version 6.0+).The JITRBUD transmitters have push-to-take buttons that use radio frequency (RF) to send transaction information from the storage location to the Station computer. Supply inventory information is tracked at the Station and sent to the Console to automate supply distribution and management.SUPPLYCENTER ConsoleThe SUPPLYCENTER Console is the computer that controls all Stations in your facility. Each Station reports to the SUPPLYCENTER Console every time an item is accessed and whenever a transaction is completed. The SUPPLYCENTER Console is also used to manage users, patients, and inventory throughout the facility. It is interfaced to the Hospital Information System (HIS) through the ProCar for updating patient census information and to the Materials Management Information System (MMIS) for the transfer of usage data.The Network InformationThe ProCar is also part of the SUPPLYCENTER Console communications hub. Since Pyxis systems use information from the hospital and materials management information systems, there must be a way to translate all the information into the format used by Pyxis systems. This translation is the job of the Pyxis ProCar computer which serves as a connection, or interface, between Pyxis systems and hospital and MMIS.Additionally, the following Station interface options are available:1. Admission, Discharge and Transfer (ADT)2. Automated Billing3. Materials Management Information System (MMIS)4. Direct Vendor Interfaces
System Components1-4 JITRBUD Main User GuideComprehensive ReportingGiven the possibility of dozens of Stations spread throughout a variety of patient care areas, the need for comprehensive and accurate reporting is critical to Materials and System Managers.The SUPPLYCENTER Console keeps up to forty five days of transactional data and six months of data summary, including supply removal, refilling, inventory verification, discarding, and returning items from all Stations. This data can be sorted and printed into a variety of reports and kept as a permanent record of supply usage. Reports on every aspect of the Station—including door or bin accesses, inventory, patient ADT, and status—by Station and system-wide are available from the SUPPLYCENTER Console. If you want to electronically store this information for reference, safekeeping, or creating spreadsheets, you can easily archive the SUPPLYCENTER Console’s transaction data to diskette and import the data into several popular database and spreadsheet programs.
JITRBUD Main User Guide 2-1Chapter 2Station BasicsThis section describes the following information:• Using the Touch Screen• Using the Keyboard• Using the JITRBUD Transmitters• Using Window and Screen Features• Logging in and out of the Station• Changing Your Password• Using the Main Menu• Using Additional Tools• Viewing Communication statusThe examples used throughout this guide show screens with full access privileges and most Station options turned on. The screens you see on your system may vary depending on your access privileges and Station Option settings. Note
Station Basics2-2 JITRBUD Main User GuideStation BasicsThis section gives an overview of the Station user interface. There are three ways to make selections and enter information at the Station:• Touch-screen• Keyboard• Take/Return Remote TransmittersUsing the Touch-ScreenThe Station has a touch-screen. Rather than typing commands, simply touch your selection on the screen. For example, to select a patient, scroll through the list using the up and down arrows to the right of the list until the patient’s name appears, then touch the patient’s name. The patient is highlighted when selected.Using the KeyboardSome information, such as your password, is entered using the keyboard. If you make a mistake, simply press the BACKSPACE key to erase keystrokes.To select an item from a list, type the first few letters of the name to display all items that match your entry. Continue entering letters until the correct item is listed.The following table lists keyboard keys to perform various functions.Keys FunctionUP ARROWScrolls up a line in a list.DOWN ARROWScrolls down a line in a list.BACKSPACEDeleted previous character in a field.DELDeletes one character forward in a field.HOMETakes you to the top item in a list.ENDTakes you to the bottom item in a list.ENTERAccepts entries and clears open dialog boxes.
Station BasicsJITRBUD Main User Guide 2-3Using the JITRBUD TransmittersJITRBUDs are battery powered transmitters that use radio frequency (RF) to send transaction data to the Station. Press the Take and Return buttons on the front of the JITRBUDs to adjust the inventory count when you remove and return items at the Station. JITRBUD transmitters emit an audible tone to confirm the successful receipt of transaction information. The tone emitted for Take and Return transactions are different so you can distinguish whether you pressed the appropriate button.Using Window and Screen FeaturesThe features described in the following section will help you navigate through the Station screens.Command ButtonsCommand buttons let you accept and cancel changes and execute a selected option. Scroll Bars1. Touch the up- and down-arrows. The arrows in the scroll bar are used to move through lists.– or –Use the up- and down-arrows on the computer keyboard and scroll one item at a time.Button DescriptionDone—Press this button to accept entries, save changes, and complete an activity. On some screens this button also closes the screen. Cancel—On some screens, pressing this button cancels entries and the current operation. Close—Press this button to close the screen.Continue—Press this button to move forward in the process.OK—Press this button to accept entries and settings.Next—Press this button to go to the next item.DoneCancelCloseContinueOKNext
Station Basics2-4 JITRBUD Main User GuideLists• Select the desired item. The item will be highlighted.• To select multiple items in a list, press and hold down the CTRL key and highlight each item.Drop-down ListsSelect the top arrow to display a list of options.Check BoxesA check box is used to select multiple options. You can select one, a few, or all options listed. When the option is selected, the box contains a check mark. To clear the selection, touch the box again.Search BoxesSearch boxes are used to find patients or items in a list. The patient search box provides a way to search for the patient name, Room, or ID. The Item search feature provides a way to search for the Item name or ID.Confirmation ScreensA confirmation screen may appear after selecting an option.• Press Yes to verify the action.• Press No to cancel the action.
Logging InJITRBUD Main User Guide 2-5Logging InOnly authorized users can access the Station. The system administrator can assign each Station one of the following modes of access:• User ID only (not recommended by Pyxis)• User ID and passwordYou must log in before you can access the system. Logging in verifies your identity and allows the system to track your transactions. You must always log in before performing any activity at the Station.When you log out, or after the system has been inactive for the pre-determined time-out interval, the screen reverts to the Login screen until the next user logs in. Logging In Using ID and PasswordLogging in with a user ID and password protects the security of a Station. Use the touch screen and keyboard to log in to the Station.To log in using ID and Password1. Press the Login icon.The Login window appears.2. Type your User ID and press TAB or ENTER. The cursor moves to the Password field.3. Type your Password and press OK or ENTER. The screen that appears depends on your security privileges and the preferences selected on the My Settings window at the Station. The default screen is the Main Menu. To change the default screen, modify your user preferences.For more information about setting user preferences, refer to Chapter 5, My Settings.Note
Logging Out2-6 JITRBUD Main User GuideLogging OutYou must log out of the system when you leave the Station. As a safeguard determined by the System Manager, the system will automatically revert to the Login screen if the Station is inactive for a predetermined period of time even if you have not logged out. However, you should never leave the Station without logging out to ensure transactions are not performed by other users using your login ID.To log out1. Press the Exit icon to log out when you are finished using the Station. The Login screen appears and the Station is ready for the next user to login.If you have initiated an activity that requires a response, you will be prompted to complete the activity.Note
Changing Your PasswordJITRBUD Main User Guide 2-7Changing Your PasswordThe first time you access the Station, you will use the password assigned to you by the System Manager. If your user ID on the SUPPLYCENTER Console is set to Expire Initial Password, you will be prompted to change your password the first time you log in. You can also change your password at any time as a safety measure, or when you are notified that your password is about to expire.To change your password1. From the Main Menu, press the Users icon. The Users screen appears.2. Select your name and press Edit.The User window appears.3. Enter a new password in the Password and Confirm Password fields.4. Press OK.5. Press Exit to log out of the Station.
Main Menu2-8 JITRBUD Main User GuideMain MenuAfter you successfully login at the Station, the Main Menu appears unless you are assigned a different Start screen on the Preference tab on the User window. The Main Menu allows you to access all the functions available with your user access privilege level. •Patient Care—Provides access to the Take/Return, Patients, and Request Item features at the Station. Instructions for these functions are included in Chapter 3, Patient Care Functions.•Inventory Management—Provides access to the Inventory, Load/Unload, Item Alias, Refill, and Refill by Request Order features at the Station. Instructions for these functions are included in Chapter 4, Inventory Management Functions.•Station Management—Provides access to the Users, Options, Hardware and Setup features at the Station. Instructions for these functions are included in Chapter 5, Station Management Functions.
Main MenuJITRBUD Main User Guide 2-9Main Menu FunctionsDescription GraphicUse the Take-Return feature to take or return items for patient care.Use the Patients feature to add, edit, and delete patients, and reconcile ADT. Only temporary patients can be created at the Station.Use the Request Item feature to inform the SUPPLYCENTER Console that a supply is needed at the Station. The message sent to the SUPPLYCENTER Console contains the Item name, Item ID, User name, User ID and a text message. Upon sending the message, the materials management is alerted.Use the Inventory feature to maintain current counts of items at the Station.Use the Load feature to assign an item to a location in the Station.Use the Unload feature to remove an item from a location in the Station. Use the Item Alias feature to create an alternate name for an item. The alias can be added, edited, or deleted. The item alias appears on the item list.Use the Refill feature to replenish items at the Station. You can refill items at Below Par, At Refill, At Critical Low, or do a Spot Refill.
Main Menu2-10 JITRBUD Main User GuideUse the Refill by Request Order feature to replenish the Station in one simple step. Replenishment information is received electronically from the SUPPLYCENTER Console or outside vendors and transmits data directly to the Station with an associated PO number.Use the Users feature to create a user or a user template. You can also edit user settings, delete a user, or extend an ID Expiration.Use the Options feature to customize the Station for specific needs and purposes. Included are General Station Information, Options, Time Options, Printing Options, and Station Communication Settings. Use the Hardware Setup feature to add, edit, or delete a cabinet or device. For additional assistance or information call the Pyxis Worldwide Service Center at: 1-800-727-6102.Description Graphic
Using Additional ToolsJITRBUD Main User Guide 2-11Using Additional ToolsSelect the Pyxis icon to display the toolbar.You can access the tools when you are logged in or out of the Station.1. Press the Pyxis icon in the upper left corner of the screen.The Tools drop-down menu appears.2. Press the icon to select one of the following Station tools:•Help - provides a Help Menu to display the online Help file•Quick Reference Guide - provides a Quick Reference Guide for the Station functions.•Tutorial - provides a tutorial that includes the basic steps of the major tasks you will perform at the Station. You can not run the tutorial while you are logged on to the Station.•COMM - displays the status of communication between the Station and the Console.3. Press the close X button in the upper right corner of the Tools menu to exit.
Station Communication2-12 JITRBUD Main User GuideStation CommunicationCommunication Status at the Station shows diagnostic information about the communication link between the Station and the SUPPLYCENTER Console. The Comm Status window can be accessed from the toolbar menu after logging in or from the Login screen.There are 5 different types of communication methods: • XT - Network• FA - Direct Serial (9600 baud)• RS - RS 485 (2400 baud, also NS 9600 baud)• MO - Modem• DA - Direct AccessVerifying CommunicationTo verify communication1. Press the tools menu icon.The tools menu appears.2. Press the Communication icon.The Device Status screen appears.
Station CommunicationJITRBUD Main User Guide 2-13Device StatusDevice Status is the most commonly used comm status screen, showing the status of the communication links between the Console and the various devices--i.e., Stations, ProCars, etc. Devices list in rows, with columns for the name, the polling status and polling period, the time when last polled, how late the next poll is, the time when the Console and device last communicated successfully, the poll fail count, the number of messages in the memory message queue, the number of messages in the overflow message queue on disk, and the finish status.The only devices you will see on the Station’s communication status is the Console. The Device Status screen is used to check the communications between the Station and the Console. This is the first and most important screen to review if a communication failure is suspected. For information about the Device Status screen, refer to the following table.Message DescriptionDevice any piece of equipment that communicates directly with the Console, such as the Station or ProCar computerMethod method type usedPoll indicates if the device is set up to be polled: Y for Yes, N for No. (The Station should be N unless the Station is polling. Usually, the Console polls the Station.)p.fail the Console polls the Station, so value will always be 00:00p.data the Console polls the Station, so value will always be 00:00p. no data the Console polls the Station, so value will always be 00:00last try data and time the device was last polled by the Console
Station Communication2-14 JITRBUD Main User Guidelast link date and time the device was last successfully linked with the ConsoleFC (Failure Count) the number of times the Console and Station have failed to linkrq msg messages received at the Station from other unitsxq msg (Disk Message) number of messages that the Station has temporarily stored in the database for transmission to the Console. This number is normally zero, but it may increment if overall traffic is heavy and memory becomes depleted or if the Stations are off-line. When memory becomes available, the xq msg should quickly drop to zero as the messages are again queued in memory.status finish status code. The code shows what the last status was between Station and Console.Message Description
Station CommunicationJITRBUD Main User Guide 2-15Methods StatusMethods Status shows how each method has been set up and which session is active in the event the method supports multiple sessions. Each method has a row. The columns show the method number, method, primary channel (comm port), secondary channel (for serial port expander), maximum sessions allowed, and the number of the current active session. In all the Comm Status screens, pressing a tab (e.g., Methods) refreshes the screen. For information about the Methods Status screen, refer to the following table.Message Descriptionnum method number - number referenced from the Protocol and Session Status screens.type method typechannel 1 primary communication channelchannel 2 secondary communication channelmax session maximum number of sessions allowedcur session current number of active sessionsRX Not Used - no blinking on screenTX Not Used - no blinking on screenRTS Not Used - no blinking on screenCD Not Used - no blinking on screen
Station Communication2-16 JITRBUD Main User GuideSessions StatusSession Status shows the stage in the session for each device currently in a comm session with the Console. A session is the whole comm process from start to finish. There is a row for each session for each method. The columns for each session include the method number and method, stage in the session, and name of the device with which the Console is communicating in that session. For information about the Session Status screen, refer to the following table.Message Descriptionnum session numbermethod number and type of method being usedstatus current stage in the session for this device (idle, poll, protocol, transmission, end)device name of the linked device
Station CommunicationJITRBUD Main User Guide 2-17Protocol StatusProtocol Status shows the stage in the protocol for each device currently in protocol with the Console. There is a row for each protocol session (the number of sessions per method depends on the method). The columns for each session include the name of the device polled, the name of the device that is polling, the mode or stage in the protocol, method number in the methods.cfg, the 1st few characters of the message, the packet sequence (i.e., the number of messages sent), the retry counter value (fails at 7), a try again status flag of T or F, and finish status. Network protocol has its own, unique status data layout. For information about the Protocol Status screen, refer to the following tables.Message DescriptionNetworkremote type of deviceTX num messages transmittingRX num messages receivingmode (Network)current step in the protocolsend messages sentreceive messages received
Station Communication2-18 JITRBUD Main User GuideMessage DescriptionSerialXID The name of the device polled. RID The name of the poller, usually the Console.mode The current step in the protocol.method The method used which corresponds to the method number in the method status screen.MP The first few characters of the message being sent.PSEQ Packet sequence, the number of messages transmitted during the session.C1 The first retry counter which increment when a message packet is received with an apparent error. The packet is retransmitted until it is error-free or fails seven times, after which the transmission is aborted.C2 The second retry counter which increment when a message packet is received with an apparent error. The packet is retransmitted until it is error-free or fails seven times, after which the transmission is aborted.R Indicates the direction of transmission: ‘T” indicates communications to the polled device not yet reversed). “F” indicates communications from the device.FS Finish status. The result of the last poll.
Station CommunicationJITRBUD Main User Guide 2-19Receiving StatusThe Receiving Status screen displays the messages received from a Console, other Stations, or a Procar. The receiving status screen contains the following:• Devices choice list - Displays the devices communicating• Refresh button - Refreshes the display• Show first ___ messages box - Displays the designated number of messages received.
Station Communication2-20 JITRBUD Main User GuideTransmitting StatusThe Transmitting Status screen displays outgoing messages to a Console, other Stations, or a PROcar. The transmitting status screen contains the following:•Devices choice list—displays the devices communicating•Refresh button—refreshes the display•Show first ___ messages box—displays the designated number of messages transmitted.
JITRBUD Main User Guide 3-1Chapter 3Patient Care FunctionsThis chapter provides the following Patient Care features accessed from the Patient Care section of the Main Menu:•Take/Return—take or return items for patient care.•Patients—add, edit, and delete patients and reconcile ADT. Only temporary patients are created at the Station.•Request Items—inform the SUPPLYCENTER Console that a supply is needed at the Station. The appropriate use of the Patient Care features is determined by your hospital’s policies and procedures. Your user Rights determine the icons that appear on the Main Menu.
Take-Return3-2 JITRBUD Main User GuideTake-ReturnUse the Take-Return feature to remove supplies from the system. The Take-Return process records transactional data and sends information to the SUPPLYCENTER Console. Searching for PatientsTo search for a patient1. From the Main Menu, press the Take-Return icon.The Patient’s window appears. 2. Press the Patient Search button.The Search For window appears.3. Type the first letters of the name or ID you are searching for. If necessary, press the Search button or the ENTER key.The name appears in the Patients window. Use the Emergency Access feature to quickly take items from the Station without selecting a patient. The Emergency Access feature is available only when the Emergency Access option is selected in Station Options.If you type the entire name, the name appears in the window. If you type in the first few letters of the name, a list of names appears to select the appropriate patient.NoteNote
Take-ReturnJITRBUD Main User Guide 3-34. To display the entire list again, delete the text in the Search For window and press Search.The complete list appears.Sorting ListsTo sort a list1. From the Main Menu, press the Take-Return icon.The Patient’s window appears. The patients appear as you have specified on the preference tab in the My Settings window.2. To sort the Patient’s Name, ID, Nurse Unit, or Room and Bed, press the information bar at the top of the column. An arrow appears as the system sorts each column in order, as shown in the following illustration.
Take-Return3-4 JITRBUD Main User GuideTaking ItemsThe Station Options menu includes the Multiple Patient Selection and No Patient Mode options. The selected options determine the Take-Return process at the Station.Taking Items with Multiple Patient Selection FeatureTo take items with Multiple Patient Selection feature1. From the Main Menu, press the Take-Return icon.2. Select the patient by touching the screen. To take the same item for multiple patients, press and hold down the CTRL key and select multiple patients.3. Press Select Items. 4. Press the Take button on the remote transmitter once for each item removed.Use the Emergency Access feature to quickly take items from the Station without selecting a patient. The Emergency Access feature is available only when the Emergency Access option is selected in Station Options.Use the Patient Search feature to quickly find patients. For more information, Searching for Patients on page 3-2.All is displayed in the Vend For field when you are taking items for multiple patients. At this point, you can take an item for only one of the patients by selecting the desired patient name from the Vend For list.NoteNoteNote
Take-ReturnJITRBUD Main User Guide 3-55. To adjust the Take Count, select the item and press the Up or Down arrow buttons.6. Press Done to return to the Main Menu, or Exit to log out of the Station.Quick TakeTo take items (Multiple Patient Selection option deselected)1. From the Main Menu, press the Take-Return icon.2. Select a patient.3. Press the Take button on the remote transmitter once for each item removed.4. To adjust the Take Count using the touch screen, select the item and press the Up and Down arrow buttons.5. Press Done to return to the Main Menu, or Exit to log out of the Station.
Take-Return3-6 JITRBUD Main User GuideTaking Items in No Patient ModeThe No Patient Mode feature does not require you to select a patient in order to perform Take and Return transactions. Use the No Patient Mode feature if you do not want to associate supplies with patient records for billing purposes. The No Patient Mode feature is available in Station Options.To take items in No Patient Mode1. From the Main Menu, press the Take-Return icon.2. Press the Take button on the remote transmitter once for each item removed.3. To adjust the Take Count using the touch screen, select the item and press the Up and Down arrow buttons.4. Press Done to return to the Main Menu, or Exit to log out of the Station.
Take-ReturnJITRBUD Main User Guide 3-7Taking Items with Lot/Serial Number TrackingTo track an item with a lot and/or serial number, the item must be flagged at the SUPPLYCENTER Console and the Lot/Serial Number option must be selected in Station Options.To take items with lot/serial number tracking1. From the Main Menu, press the Take-Return icon.2. Select a patient. 3. Press Select Items.4. Press the Take button on the remote transmitter.The Enter Lot and Serial number window appears.5. Type the Lot and/or Serial numbers.6. Press OK. Use the Patient Search feature to quickly find patients. For more information, Searching for Patients on page 3-2.Note
Take-Return3-8 JITRBUD Main User Guide7. To adjust the Take Count using the touch screen, select the item and press the Up and Down arrow buttons.8. Press Done to return to the Main Menu, or Exit to log out of the Station.
Take-ReturnJITRBUD Main User Guide 3-9Using the Procedure Date FeatureThe Procedure Date feature is designed for the Supply application in an O.R. setting. It allows users to remove items for a patient and select a procedure date (typically for the purpose of delaying the charge until the patient’s procedure date).The system logs the actual time the item is removed to ensure inventory and activity reports are accurate. The procedure date is also noted.To Take Items using the Procedure Date feature1. From the Main Menu, press the Take-Return icon.2. Select a patient. 3. Press Select Items.4. Press the Take button on the remote transmitter once for each item removed.5. Press the arrow next to the Procedure Date field. The Procedure Date calendar appears.6. Select a procedure date for the selected items on the Procedure Date calendar.7. Press Done to return to the Main Menu, or Exit to log out of the Station.The Procar computer must be set up properly for the Procedure Date feature to function correctly.Use the Patient Search feature to quickly find patients. For more information, Searching for Patients on page 3-2.NoteNote
Take-Return3-10 JITRBUD Main User GuidePatient ListsThere are three patient list tabs at the bottom of the Patients screen: My List, Local, and Global.Global Patient List (Global)The Global patient list tab allows you to select all patients from the hospital’s ADT. When the Global patient list is active, it appears as a tab on the Patient List screen under Take-Return and Discard.Local Patient List (Local)The Local patient list tab includes patients whose nursing unit is assigned to a specific Station’s area (for example, CCU or ER only).My Patient List (My List)The My List tab is a customized patient list that each user can use to include or delete patients under their care.The Global patient list is a Station option and can be turned on and off in the Station Options window. For more information, see Station Options on page 5-25.When you take an item for a patient, the patient is automatically added to your patient list (My List).NoteNote
Take-ReturnJITRBUD Main User Guide 3-11Adding Patients to My ListTo add a patient1. From the Main Menu, press the Take-Return icon. The Patients window appears. 2. Select the Local or Global tab. 3. Select the patient to add to the My List tab. To select multiple patients, press and hold down the CTRL key while you highlight the patients. 4. Press Add To My List. The patients appear under the My List Patients tab.5. Press Close to return to the Main Menu, or Exit to log out of the Station.The Global tab contains a list of patients from all Stations for purposes of transaction activity. The Global, Local, and My List tabs are present at the Patient List screen for the Take/Return, and Discard functions if privileges are assigned and options are turned on in Station Options.The Multiple Patient Selection option must be selected in Station Options to select multiple patients. NoteNote
Take-Return3-12 JITRBUD Main User GuideDeleting Patients from My ListTo delete a patient1. From the Main Menu, press the Take-Return icon.The Patients window appears.2. Select the My List tab.3. Select the patient to delete from the My List tab. To select multiple patients, press and hold down the CTRL key while you highlight the patients. 4. Press Delete From My List. The patients are deleted from the My List tab.5. Press Close to return to the Main Menu, or Exit to log out of the Station.The Multiple Patient Selection option must be selected in Station Options to select multiple patients. Note
Take-ReturnJITRBUD Main User Guide 3-13Finding ItemsTo find an item at the Station1. From the Main Menu, press the Take-Return icon. The Patients window appears.2. Select a patient.3. Press Select Items. 4. Press Find Item. The Search For window appears.5. Type the first few letters of the item name or ID.6. If necessary, press the Search button. The item appears on the Find Item screen.7. To display the entire list again, delete the text in the Search For window and press Search.The complete list appears.
Take-Return3-14 JITRBUD Main User GuideGlobal Find ItemThe Global Find feature is used to locate an item that is in another Station if the item is Out of Stock or not stored at your Station.To find an item at another Station1. From the Main Menu, press the Take-Return icon.The Patients window appears.2. Select a patient.3. Press Select Items.4. Press Find Item.The Search For window appears.5. Select the All Stations check box.6. Enter the item Name or ID.7. Press Search. The item appears in the Find Item screen. The system identifies the location of the item at all Stations. The Global Item Find feature must be selected in Station Options to locate items in other Stations.Note
Take-ReturnJITRBUD Main User Guide 3-158. Press Done to return to the Main Menu, or Exit to log out of the Station.9. Go to the identified Station to take the item.
Take-Return3-16 JITRBUD Main User GuideReturning ItemsUse the Return feature to return an unused item to inventory and credit the associated patient billing record.To return items1. From the Main Menu, press the Take-Return icon.2. Select a patient. 3. Press Select Items. 4. Press the Return button on the remote transmitter once for each item returned.5. To adjust the Return Count using the touch screen, select the item and press the Up and Down arrow buttons.6. Press Done to return to the Main Menu, or Exit to log out of the Station.Use the Patient Search feature to quickly find patients. For more information, Searching for Patients on page 3-2.Note
Take-ReturnJITRBUD Main User Guide 3-17Returning Items in No Patient ModeTo return items in No Patient Mode1. From the Main Menu, press the Take-Return icon.2. Press the Return button on the remote transmitter once for each item returned.3. To adjust the Return Count using the touch screen, select the item and press the Up and Down arrow buttons.4. Press Done to return to the Main Menu, or Exit to log out of the Station.
Take-Return3-18 JITRBUD Main User GuideEmergency AccessUse the Emergency Access feature to quickly take or return items without selecting a patient. The Emergency Access option must be selected in Station Options to enable the Emergency Access feature. To gain emergency access from Take-Return1. From the Main Menu, press the Take-Return icon.The Patients screen appears.2. Press Emergency Access.3. Press the Take or Return button on the remote transmitter to indicate the item quantity you are taking or returning.The Emergency Access feature is not available if the No Patient Mode feature is selected.The Return Count or Take Count appears in the lower left portion of the window to indicate the quantity returned or taken. NoteNote
Take-ReturnJITRBUD Main User Guide 3-194. To adjust the Take Count or Return Count using the touch screen, select the item and press the Up and Down arrow buttons.5. Press Done to return to the Main Menu, or Exit to log out of the Station.An emergency access patient is created for the emergency access transaction. The emergency access patient is listed in the Vend For field. You must reconcile the emergency access patient with the real patient at a later time.Note
Patients3-20 JITRBUD Main User GuidePatientsUse the Patients feature to view, add, edit, or reconcile patients. You must have patient management rights to use the Patients feature. Searching for PatientsTo search for a patient1. From the Main Menu, press the Patients icon.The Patients window appears.2. Type the first letters of the patient name.The Search For window appears.3. If necessary, press the Search button or the ENTER key. The patient appears in the Patients window.Unlike patients added through ADT, all patients added at the Station are temporary patients.If you type the entire patient name, the patient appears in the patients window. If you type the first few letters of the patient name, a list of patients appears to select the appropriate patient.You can add patients to the Patient List if they are not found in the search.NoteNote
PatientsJITRBUD Main User Guide 3-214. To display the entire patient list again, delete the text in the Search For window and press Search.The patient list appears.Adding PatientsTo add a patient1. From the Main Menu, press the Patients icon.The Patients window appears.2. Press Add Patient. The Add Patient window appears with the Patients Information tab selected.3. Enter the Patient’s Name and ID (Optional - Room Number, Medical Record Number, Discharge Date, and Bed Number).4. Check the Private check box if you do not want the patient information listed on the Global patient list.5. Select the Clinical Information tab.The Patient ID auto fills in with date and time created along with the Discharge Date. To delete the predetermined ID, highlight and press the DELETE key. You can then add a new patient ID if available. Nursing unit defaults to the Nursing Unit that the Station is assigned to.Note
Patients3-22 JITRBUD Main User Guide6. (Optional) Enter the Attending Physician, Admitting Physician, and any Comments if needed.7. Press OK to save the new patient information.8. Press Close to return to the Main Menu, or Exit to log out of the Station.You can also add a patient in the Take/Return screen.Note
PatientsJITRBUD Main User Guide 3-23Editing PatientsTo edit a patient1. From the Main Menu, press the Patients icon.The Patients window appears.2. Select a patient.3. Press Edit. The Edit Patient window appears with the Patients Information tab selected.4. Edit the Patient’s Name, Nursing Unit, Room Number, Medical Record Number, Discharge Date, and Bed Number.5. Select the Private check box if this patient’s information is not to be viewed on the Global patient list.6. Select the Clinical Information tab.7. (Optional) Edit the Attending Physician, Admitting Physician, and any Comments if necessary.8. Press OK to save the new patients information.9. Press Close to return to the Main Menu, or Exit to log out of the Station.
Patients3-24 JITRBUD Main User GuideReconcile ADTUse the Reconcile ADT feature to match temporary patient records with permanent patient records. The temporary patient transaction information is transferred to the permanent patient record. The Reconcile ADT feature is necessary when a user takes an item for a patient that is not in the system (for example, when the patient record has not come across the ADT interface into Pyxis). The user can create a temporary patient record or use the Emergency Access feature. The Emergency Access feature automatically creates an Emergency Access Patient (EAP) record. Without the Reconcile ADT feature, the process of reconciling temporary patient activity to the permanent patient record must be completed outside of the Pyxis system. You must have patient management rights to reconcile a temporary patient record with a permanent patient record.To reconcile ADT1. From the Main Menu, press the Patients icon.2. Select a temporary patient.3. Press Reconcile ADT. The Reconcile Patients window appears.The Procar manages the billing of the reconciled patients.The Reconcile ADT feature is also available at the SUPPLYCENTER Console.NoteNote
PatientsJITRBUD Main User Guide 3-254. Press the Change button next to the Permanent Patient Room-Bed field to access the list of permanent patients.5. Select the permanent patient to reconcile.6. Press Continue.7. Press Reconcile. A confirmation window appears.8. Press Yes to reconcile the patient records or press No to cancel the transaction.If you select Yes, the temporary patient is deleted and all the temporary history is transferred to the permanent patient.9. Press Close to return to the Main Menu, or Exit to log out of the Station.
Request Item3-26 JITRBUD Main User GuideRequest ItemUse the Request Item feature to send a message to the SUPPLYCENTER Console when a supply is needed at the Station. The message sent to the SUPPLYCENTER Console contains the Item name, Item ID, User name, User ID and a free format message. A message is printed in the Attention window and a report is printed at the SUPPLYCENTER Console.Requesting ItemsTo request items1. From the Main Menu, press the Request Item icon.The Request Item window appears.2. Press Select Item.The Item List window appears.3. Select the item and press Request Item. The selected item appears in the Item Name field.To quickly select the items, use the Search For box, the PAGE UP and PAGE DOWN keys, or the UP and DOWN arrows to scroll through the list until the name appears. Note
Request ItemJITRBUD Main User Guide 3-274. Enter the quantity needed in the Quantity field and enter any additional notes (optional) in the Text Message field.5. Press Send Request to complete the transaction.The message is sent to the SUPPLYCENTER Console.
Request Item3-28 JITRBUD Main User Guide
JITRBUD Main User Guide 4-1Chapter 4Inventory ManagementFunctionsThis chapter provides the following Inventory Management functions accessed from the Inventory Management section of the Main Menu. The functions you have access to depend on the privileges that have been assigned to you.•Inventory—maintain current and accurate counts of items at the Station.•Load-Unload—assign an item to a specific location in a Station. The Unload function removes items from the Station.•Item Alias—create an alternate name for an item. The item alias can be added, edited, or deleted.•Refill—replenish items at the Station. You can refill items at Below Par, At Refill, At Critical, or do a Spot Refill.•Refill by Request Order—replenish items at a Station that are associated with a PO# generated from the SUPPLYCENTER Console or Vendor.
Inventory4-2 JITRBUD Main User GuideAll Station items are tracked by bin location. The bin is a location of a single supply. A bin will be in one of three states:• Loaded—supplies have been assigned to and physically placed in the bin• Unloaded—supplies have not been assigned to or physically placed in the bin.• Pending—supplies have been assigned to but not yet physically placed in the bin.InventoryInventory is the process of verifying the current supply of items in one or more bins. The Inventory feature uses the standard count verification process for each bin. The edit function provided in Inventory allows the User to update Par, Refill Point, Critical Low, and Current fields for the bin. Flags for the Expiring Item, Standard Stock and Chargeable Item can also be set. The Expiration date for an expiring item can be set and any items that are expired can be outdated.
InventoryJITRBUD Main User Guide 4-3Searching for ItemsTo search for an item1. From the Main Menu, press the Inventory icon. The Inventory window appears.2. Press Search For.The Search For window appears.3. Type the first letters of the item name and press Search.The item appears in the Inventory window.4. To display the entire item list again, delete the text in the Search For window and press Search.The item list appears.If you type the entire item name, the item appears in the inventory window. If you type in the first few letters of the item name, a list of items appears to select the appropriate item.Note
Inventory4-4 JITRBUD Main User GuideVerifying QuantityTo verify quantity1. From the Main Menu, press the Inventory icon. The Inventory screen appears.2. Select the item to verify by pressing the Take or Return button on the JITRBUD transmitter.An X appears in the Verify column to indicate the item has been selected for inventory.3. Count the quantity of the item.4. If you need to edit the item information, press Edit. If not, repeat Steps 2-3 for each Inventory item.Notice the tabs at the bottom of the screen. The Loaded tab lists all loaded items in the Station. The Below Par tab lists only items that are at or below Par levels. The At Refill tab lists only items at Refill level. The At Critical tab lists all items at or below Critical levels.Note
InventoryJITRBUD Main User Guide 4-55. Edit the quantity in the Current field. Press OK.6. Press Done to return to the Main Menu, or Exit to log out of the Station.
Inventory4-6 JITRBUD Main User GuideEditing Items in InventoryTo edit an item in Inventory1. From the Main Menu, press the Inventory icon.The Inventory screen appears.2. Select the item on the screen, or press the Take or Return button on the JITRBUD transmitter.3. Press Edit.Notice the tabs at the bottom of the screen. The Loaded tab lists all loaded items in the Station. The Below Par tab lists only items that are at or below Par levels. The At Refill tab lists only items at Refill level. The At Critical tab lists all items at or below Critical levels.Note
InventoryJITRBUD Main User Guide 4-74. Edit the item information as necessary.• Press the Expiring Item button if item has an expiration date. Select the Expiration date for the item.• Press the Standard Stock button to label the item as standard stock.• Press the Chargeable button to allow the item to be charged to patients.5. Press OK.6. Press Done to return to the Main Menu, or Exit to log out of the Station.
Inventory4-8 JITRBUD Main User GuideOutdating Expired Items in InventoryThe Outdate feature is used to outdate an item and remove it from inventory due to expiration. Items that are configured with an expiration date will be tracked by the system and a calendar icon will appear on the Inventory list when the item is expired, or will expire within the specified Item outdated warning days. When an item that has a calendar icon is selected for Inventory, an expiration warning message will appear. You can also outdate an item that is not configured with an expiration date. However, if an item is not configured with an expiration date in the system, the calendar icon will not appear for the item and the system will not warn users to check the expiration date of the item.To outdate an expired item in Inventory1. From the Main Menu, press the Inventory icon.2. Select the item on the screen, or press the Take or Return button on the JITRBUD transmitter.3. Press Edit.4. Press Outdate.The Outdate Item screen appears.The Expiring Item option and Expiration Date is assigned to an item in the Edit Bin window.The Item outdated warning days is the number of days before an item is set to expire that the system is configured to display the calendar icon. The Item outdated warning days is configured in Station Options on the Time Options tab. For more information, see Station Options on page 5-25.Note
InventoryJITRBUD Main User Guide 4-95. Enter the amount of the item to outdate in the Amount to Expire field.6. Press OK.7. Select the expiration date for the item in the bin that will expire next from the Expiration date calendar.The pull-down menu displays a calendar to select an appropriate date.8. Press OK.9. Press Done to return to the Main Menu, or Exit to log out of the Station.10. Dispose of the outdated item(s) according to the policies and procedures at your facility.The expiration date calendar is not available if the item is not flagged as an expiring item.Note
Load-Unload4-10 JITRBUD Main User GuideLoad-UnloadUse the Load-Unload feature to load or unload the inventory of items in bins. You can load empty bins, load pending items, edit bin settings, outdate any expired items and unload loaded bins. You can also move the items to a new location in the Station or to a new location at a different Station.Load is used to assign an item to a specific location, or bin, in the Station. Unload is used to remove items from the Station. The unload process removes an existing item at the Station to make the bin available for a different item.Searching for ItemsTo search for an item1. From the Main Menu, press the Load-Unload icon. 2. Press Load Items or Unload Items.3. Press Search For.The Search For window appears.4. Type the first letters of the item name and press Search.5. To display the entire item list again, delete the text in the Search For window and press Search. The item list appears.If you type the entire item name, the item appears in the window. If you type in the first few letters of the item name, a list of items appears to select the appropriate item.Note
Load-UnloadJITRBUD Main User Guide 4-11Loading ItemsLoad is the process of initially supplying a Station with an item. In order to load an item at a Station, the item must be entered in the system at the SUPPLYCENTER Console. You can load items to empty bins from the item list or you can load pending items sent by the SUPPLYCENTER Console to the Station for a designated location.When the pending item is loaded, it disappears from the Pending list (the SUPPLYCENTER Console inventory screen also updates the status of the item from pending to loaded).
Load-Unload4-12 JITRBUD Main User GuideLoading Empty BinsTo load an empty bin1. From the Main Menu, press the Load-Unload icon. 2. Press Load Items.3. Select the Empty tab.4. Select an empty location by pressing the Take or Return button on the JITRBUD transmitter. 5. Press Load. The Item List appears.6. Select the item from the item list and press Add To Bin. The Load Item window appears.
Load-UnloadJITRBUD Main User Guide 4-137. Enter the maximum quantity in the Par field and press the TAB key on the keyboard. 8. Press the Standard Stock button to label the item as standard stock.9. Press the Chargeable button to allow the item to be charged to patients.10. Press the Expiring Item button if item has an expiration date. Select the Expiration date of item from the calendar.11. Press OK. The item is listed on the Loaded tab.12. Press Close and Main Menu to return to the Main Menu, or Exit to log out of the Station.The Refill Point (50% of Par), Critical Low (10% of Par), Current (equal to Par) and Phys Max (equal to Par) fields will fill automatically based on the Par level. The quantities can be changed if needed.Note
Load-Unload4-14 JITRBUD Main User GuideLoading Pending BinsTo load a pending bin1. From the Main Menu, press the Load-Unload icon. 2. Press Load Items.3. Select the Pending tab.4. Select the item from the item list and press Load.The Load Item window appears.5. Edit the item information if necessary.
Load-UnloadJITRBUD Main User Guide 4-15• Press the Standard Stock button to label the item as standard stock.• Press the Chargeable button to allow the item to be charged to patients.• Press the Expiring Item button if item has an expiration date. Select the Expiration date of item from the calendar.6. Press OK. The item is listed on the Loaded tab.7. Press Close and Main Menu to return to the Main Menu, or Exit to log out of the Station.
Load-Unload4-16 JITRBUD Main User GuideUnloading ItemsUnload is the process of physically removing the entire supply of an item from a location. After an item is unloaded, the bin is available for another item.If an item is loaded in multiple bins, the Station will provide a prompt to select the location you want to unload. When the item is unloaded, the item is no longer assigned at that location on the SUPPLYCENTER Console Inventory screen.To unload an item1. From the Main Menu, press the Load-Unload icon.2. Press Unload Items.3. Select the Loaded Items tab.4. Select the item to unload by pressing the Take or Return button on the JITRBUD transmitter.5. Press Unload.A confirmation screen appears.6. Press Yes.The item is removed from the bin location.7. Press Close and Main Menu to return to the Main Menu, or Exit to log out of the Station.
Load-UnloadJITRBUD Main User Guide 4-17Moving Items to a New LocationTo move an item from one location to another, perform an Unload transaction to remove the item from its current location and then perform a Load transaction to move the item to its new location.To move items to a new location1. From the Main Menu, press the Load-Unload icon.2. Press Unload Items.3. Select the Loaded Items tab.4. Select the item to move by pressing the Take or Return button on the JITRBUD transmitter.5. Press Unload.A confirmation screen appears.6. Press Yes.The item is removed from the bin location.7. Press Close.8. Press Load Items.9. Select the Empty tab.10. Select a new location for the item by pressing the Take or Return button on the JITRBUD transmitter.11. Press Load.12. Select the item to move and press Add to Bin.
Load-Unload4-18 JITRBUD Main User Guide13. Enter the maximum quantity in the Par field and press the TAB key on the keyboard. 14. Press the Standard Stock button to label the item as standard stock.15. Press the Chargeable button to allow the item to be charged to patients.16. Press the Expiring Item button if item has an expiration date. Select the Expiration date of item from the calendar.17. Press OK. The item is listed on the Loaded tab.18. Press Close and Main Menu to return to the Main Menu, or Exit to log out of the Station.The Refill Point (50% of Par), Critical Low (10% of Par), Current (equal to Par) and Phys Max (equal to Par) fields will fill automatically based on the Par level. The quantities can be changed if needed.Note
Item AliasJITRBUD Main User Guide 4-19Item AliasAn Alias is an alternate name for an item that is created by a user. Searching for ItemsTo search for an item1. From the Main Menu, press the Item Alias icon. The Item Alias window appears.2. Press Search For.The Search For window appears.3. Type the first letters of the item name and press Search..4. To display the entire item list again, delete the text in the Search For window and press Search. The item list appears.If you type the entire item name, the item appears in the Item Alias window. If you type in the first few letters of the item name, a list of items appears to select the appropriate item.Note
Item Alias4-20 JITRBUD Main User GuideCreating an Item AliasTo create an item alias1. From the Main Menu, press the Item Alias icon.The Item Alias screen appears.2. Select the item for which you are creating an alias.3. Press Add Alias. The Item window appears.4. Enter the Alias name for the item.5. Press OK.The Alias name is added to the item list.6. Press Close to return to the Main Menu, or Exit to log out of the Station.You can create up to 25 aliases per item.Note
Item AliasJITRBUD Main User Guide 4-21Editing an AliasTo edit an alias1. From the Main Menu, press the Item Alias icon.2. Highlight the item alias to edit.3. Press Edit Alias.4. Edit the Alias name.5. Press OK.The change will be reflected in the item list.6. Press Close to return to the Main Menu, or Exit to log out of the Station.
Item Alias4-22 JITRBUD Main User GuideDeleting an AliasTo Delete an Alias1. From the Main Menu, press the Item Alias icon.2. Highlight the item alias to delete.3. Press Delete Alias.A confirmation window appears.4. Press Yes. The item alias no longer appears on the item list.5. Press Close to return to the Main Menu, or Exit to log out of the Station.
RefillJITRBUD Main User Guide 4-23RefillUse the Refill feature to restock items in the JITrBUD system. The Refill screen has four tabs that list items that are Below Par, At Refill or At Critical. After you select the appropriate tab, you can select items to refill on the screen. The Refill Amount and Current Amount appears for the selected item. The Refill Amount and Current Amount can be adjusted using the keyboard. Complete the refill process by pressing the Done button. A message is sent to the SUPPLYCENTER Console and a refill receipt is printed at the Station (if configured to print a receipt for refill).The calendar icon appears in front of Expiring Items that will expire within the time period specified in the Item outdated warning days field on the Time Options tab in Station Options.The default tab that is selected on the Refill screen is set in the Station Options window on the General Configuration tab. Note
Refill4-24 JITRBUD Main User GuideRefilling ItemsTo Refill Items1. From the Main Menu, press the Refill icon. The Refill screen appears.2. Select the appropriate tab at the bottom of the screen.3. Select the item to refill using the touch screen, or by pressing the Take or Return button on the JITRBUD transmitter.The Refill Item screen appears.
RefillJITRBUD Main User Guide 4-254. Edit the Refill Amount and Current Amount if necessary.5. Press OK.6. Place the items in the bin.7. Select the next item to refill and repeat steps 3-6 until you are finished refilling items.8. Press Done to return to the Main Menu, or Exit to log out of the Station.Spot RefillTo spot refill1. From the Main Menu, press the Refill icon. The Refill screen appears.2. Select the Spot Refill tab at the bottom of the screen. Items are not listed on the Spot Refill list.3. Select the item to refill by pressing the Take or Return button on the JITRBUD transmitter.The Refill Item screen appears.
Refill4-26 JITRBUD Main User Guide4. Adjust the Refill Amount and Current Amount if necessary. 5. Press OK. 6. Place the items in the bin.7. Press Done to return to the Main Menu, or Exit to log out of the Station.
RefillJITRBUD Main User Guide 4-27Outdating Expired Items in RefillUse the Outdate and Expiration feature to outdate an item and remove it from the Station due to expiration. Items that are flagged as Expiring Items are tracked by the system. When an expiring item is expired, or will expire within the specified Item outdated warning days, a calendar icon appears next to the item name on the Refill list. If an item with a calendar icon is selected for refill, an expiration warning message appears. You can outdate an item that is not configured with an expiration date. However, if an item is not configured with an expiration date in the system, the calendar icon will not appear for the item and the system will not warn users to check the expiration date for the item.To outdate expired items1. From the Main Menu, press the Refill icon.2. Select the expired item to outdate using the touch screen, or by pressing the Take or Return button on the JITRBUD transmitter. The Please Check the expiration date window appears. 3. Press Outdate. The Outdate Item window appears.The Expiring Item option and Expiration Date is configured using the Edit button in Inventory.The Item outdated warning days is the number of days before an item is set to expire that the system is configured to display the calendar icon. The Item outdated warning days is configured in Station Options on the Time Options tab. For more information, see Station Options on page 5-25.Note
Refill4-28 JITRBUD Main User Guide4. Enter the quantity of expired items in the Amount to Expire field.5. Press OK.The Please Check the expiration date window appears. 6. Select the new expiration date for the remaining items using the calendar.7. Press OK.8. Physically remove the expired items from the bin and press OK.9. Press Done to return to the Main Menu, or Exit to log out of the Station.
RefillJITRBUD Main User Guide 4-29To outdate items not configured with Expiring Item feature1. From the Main Menu, press the Refill icon.2. Select the item to outdate using the touch screen, or by pressing the Take or Return button on the JITRBUD transmitter. The Refill Item window appears. 3. Press Cancel to return to the Refill screen. 4. Press Outdate and Expiration. The Outdate and Expire Item window appears.5. Press Outdate.The Outdate Item window appears.6. Enter the quantity of expired items in the Amount to Expire field.7. Press OK.The Outdate and Expire Item screen appears.8. Press OK.9. Press Done to return to the Main Menu, or Exit to log out of the Station.
Refill By Request Order4-30 JITRBUD Main User GuideRefill By Request OrderUse the Refill by Request Order feature to restock the Station with items identified by a purchase order or report number. The Refill by Request Order feature enables refill technicians to replenish the Station in one simple step, by receiving replenishment information electronically from the SUPPLYCENTER Console or outside vendor and transmitting the data directly to the Station.To view a refill request order, select the Refill by Request Order icon on the Main Menu. A list of outstanding refills sent from the SUPPLYCENTER Console or outside vendor is displayed with an associated PO or Report ID. Select the refill order number and press the Continue button. A list of all items in the order appears with the Location, Current amount, and the Refill amount.You can select individual items on the Refill Order list screen, or you can press the Refill All button to refill all items in the refill order. The bin lights identify the location of the items on the Refill Order List. A receipt will print for each line item refilled at the Station, if the print option is selected in Station Options.To send a Refill Report ID from the SUPPLYCENTER Console to the Station, select the Notify Station of restock check box when printing a Restock List or Pick List report.Note
Refill By Request OrderJITRBUD Main User Guide 4-31To Refill By Request Order1. From the Main Menu, press the Refill by Request Order icon.The Refill by Request Order screen lists the refill orders for the Station..2. Select the refill order and press Continue.The Refill Order List screen appears.If Notify Station of restock check box was selected at the SUPPLYCENTER Console, the Console Restock Report will have same number as Refill Number at the Station.Note
Refill By Request Order4-32 JITRBUD Main User Guide• To change the Refill Count, double tap the Refill field on the screen and enter the correct quantity using the keyboard.• To change the Current Count, double tap the Current field on the screen and enter the correct quantity on the keyboard.3. To refill individual items, select an item using the touch screen, or by pressing the Take or Return button on the JITRBUD transmitter. To select multiple items using the touch screen, press and hold down the CTRL key. Press Refill the bin(s).- or -To refill all items on the Refill Order List, press Select All. The selected items are removed from the Refill Order List.4. Physically refill the items.5. Press Close. 6. Press Close to return to the Main Menu, or Exit to log out of the Station.The refill order is not complete until all items are refilled or the refill amount for the items is changed to zero. If you do not complete the refill order, the refill order will remain at the Station until it is removed by the system maintenance program. For more information about the maintenance program, see the SUPPLYCENTER Console User Guide.Note
JITRBUD Main User Guide 5-1Chapter 5Station Management FunctionsThis chapter provides the following Station Management functions accessed from the Station Management section of the Main Menu. The functions you have access to depend upon the privileges that have been assigned to you.•User—create a user with or without a template. Rights, privileges, and door access are assigned at this screen. •Options—customize each Station for specific needs and purposes. Included are General Station Information, Options, Time Options, Printing Options, and Station Communication Settings. •Hardware Setup—add, edit, or delete a device at the Station.
Users5-2 JITRBUD Main User GuideUsersUse the Users feature to add users to the system. You can also add users to the system at the SUPPLYCENTER Console. Searching for UsersTo search for a User1. From the Main Menu, press the Users icon.The Users window appears.2. Type the first letters of the user name.The Search For window appears.3. If necessary, press the Search button or ENTER key.The User appears in the Users window.4. To display the entire user list again, delete the text in the Search For window and press Search.The user list appears.If you type the entire user name, the user appears in the Users window. If you type in the first few letters of the user name, a list of users appears to select the appropriate user.Note
UsersJITRBUD Main User Guide 5-3Creating UsersTo create a user1. From the Main Menu, press the Users icon. The Users screen appears.2. Press Add.The Create User window appears.3. Select the Don’t use template button. 4. Press Next.The General window appears.
Users5-4 JITRBUD Main User Guide5. Enter the user’s information:•Name—name of the user.•User ID—ID of the user.•ID expiration—expiration date of the User ID.•Password—password for the user.•Confirm password—confirmation of the password for the user.•Password expiration—expiration date of the user password (configured at the SUPPLYCENTER Console).6. Press Next.The Area window appears.
UsersJITRBUD Main User Guide 5-57. Select the Area access information:• Allow access to all areas—select option to allow the user to access all areas in the system.•Allow access to selected areas—select option to allow the user to access limited areas in the system. Select the check boxes next to the appropriate areas on the Area list. 8. Press Next.The Doors window appears.
Users5-6 JITRBUD Main User Guide9. Select the doors to Deny access (if applicable).•Select All—option allows you to quickly select the Deny access check box for all doors at the Station. You can deselect the appropriate doors if needed.•Clear All—option allows you to quickly deselect the Deny access check box for all doors at the Station. You can select the appropriate doors if needed.10. Press Next.The Summary window appears.11. Press Finish.You must select the new patient on the User List and select Edit to assign user rights and set user preferences.Note
UsersJITRBUD Main User Guide 5-712. Select the new user on the User List and press Edit. The User window appears. 13. Select the Rights tab.14. Select the appropriate rights for the new user.Admin tasks:•Patient Management—allows the user to view, add, edit, and reconcile patients.•Item Management—allows the user to create and edit item aliases.•Define Local Kit—allows the user to define a kit specific to an area.•Define Global Kit—allows the user to define a kit that can be accessed globally in the system.•User Management—allows the user to create users and assign rights, areas, and door access.•Station Login—allows the user to Login to the Station.•Station Activity Reports—not applicable to the JITRBUD Main.•Station System Report—not applicable to the JITRBUD Main.•Print to Non-Station Printer—not applicable to the JITRBUD Main.•Modify Config—allows the user to modify Station configurations.•Station Global Patient Access—allows the user to select a patient from any Station for purposes of transactional activity.Stock tasks:•Take/Return—allows the user to Take and Return Items and add patients.•Discard—not applicable to the JITRBUD Main.•Refill—allows the user to Refill bins and perform Refill by Request orders.
Users5-8 JITRBUD Main User Guide•Inventory—allows the user to Inventory items.•Load/Unload—allows the user to Load and Unload items.•Request Item—allows the user to Request items needed at the Station.15. Select the Preference tab.16. Select the preferences for the new user.•Start screen—screen that appears upon initial login to the Station.•Sort items by—sort option for item lists.•Sort patients by—sort option for patient lists.•Default patient list—default patient list that appears during patient care functions.•Use fancy find for single items—not applicable to JITrBUD Station.•Use fancy find for kits—not applicable to JITrBUD Station. •Show list names in mixed case—displays names in capital and lower case letters (example, patient John McCoy).17. Press OK. The User screen appears.18. Press Close to return to the Main Menu, or Exit to log out of the Station.
UsersJITRBUD Main User Guide 5-9Editing UsersTo edit a user1. From the Main Menu, press the Users icon. The Users screen appears.2. Highlight the user to edit and press Edit. The User window appears with five tabs including General, Area, Rights, Preferences, and Doors.3. Select the General tab.4. Edit the user’s information:•Name—name of the user.•User ID—ID of the user.•ID expiration—expiration date of the User ID.•Password—password for the user.•Confirm password—confirmation of the password for the user.•Password expiration—expiration date of the user password (configured at the SUPPLYCENTER Console).5. Select the Areas tab.
Users5-10 JITRBUD Main User Guide6. Edit the Area access information:• Allow access to all areas—select option to allow the user to access all areas in the system.•Allow access to selected areas—select option to allow the user to access limited areas in the system. Select the check boxes next to the appropriate areas on the Area list. 7. Select the Rights tab.
UsersJITRBUD Main User Guide 5-118. Edit the rights for the user.Admin tasks:•Patient Management—allows the user to reconcile patients.•Item Management—allows the user to create and edit item aliases.•Define Local Kit—allows the user to define a kit specific to an area.•Define Global Kit—allows the user to define a kit that can be accessed globally in the system.•User Management—allows the user to create users and assign rights, areas, and door access.•Station Login—allows the user to Login to the Station.•Station Activity Reports—allows the user to generate Station activity reports•Station System Report—allows the user to create system reports.•Print to Non-Station Printer—allows the user to print to a non-Station printer.•Modify Config—allows the user to modify Station configurations.•Station Global Patient Access—allows the user to select a patient from any Station for purposes of transactional activity.Stock tasks:•Take/Return—allows the user to Take and Return Items, access patients, and add patients.•Discard—allows the user to Discard items.•Refill—allows the user to Refill bins and perform Refill by Request orders.•Inventory—allows the user to Inventory items.•Load/Unload—allows the user to Load and Unload items.•Request Item—allows the user to Request items needed at the Station.9. Select the Preference tab.
Users5-12 JITRBUD Main User Guide10. Edit the preferences for the user.•Start screen—screen that appears upon initial login to the Station.•Sort items by—sort option for item lists.•Sort patients by—sort option for patient lists.•Default patient list—default patient list that appears during patient care functions.•Use fancy find for single items—not applicable to JITrBUD Station.•Use fancy find for kits—not applicable to JITrBUD Station. •Show list names in mixed case—displays names in capital and lower case letters (example, patient John McCoy).11. Select the Doors tab.
UsersJITRBUD Main User Guide 5-1312. Select the doors to Deny access (if applicable).13. Press OK.14. Press Close to return to the Main Menu, or Exit to log out of the Station.
Users5-14 JITRBUD Main User GuideDeleting UsersTo delete a user1. From the Main Menu, press the Users icon. The Users screen appears.2. Highlight the user record to delete and press Delete.A confirmation window appears.3. Press Yes to confirm the deletion of the record.4. Press Close to return to the Main Menu, or Exit to log out of the Station.
UsersJITRBUD Main User Guide 5-15Creating User TemplatesTo create a user template1. From the Main Menu, press the Users icon. The Users screen appears.2. Press Add. The Create User window appears.3. Select the Don’t use template button. 4. Press Next.The General window appears.
Users5-16 JITRBUD Main User Guide5. Enter the information for the new template•Name—name of the template.•User ID—ID of the user template.•ID expiration—expiration date of the User ID.•Password—password for the user template.•Confirm password—confirmation of the password for the user template.•Password expiration—expiration date of the template password (configured at the SUPPLYCENTER Console).6. Press Next.The Area window appears.
UsersJITRBUD Main User Guide 5-177. Select the Area access information:•Allow access to all areas—select option to allow the user to access all areas in the system.•Allow access to selected areas—select option to allow the user to access limited areas in the system. Select the check boxes next to the appropriate areas on the Area list. 8. Press Next.The Doors window appears.
Users5-18 JITRBUD Main User Guide9. Select the doors to Deny access (if applicable).•Select All—option allows you to quickly select the Deny access check box for all doors at the Station. You can deselect the appropriate doors if needed.•Clear All—option allows you to quickly deselect the Deny access check box for all doors at the Station. You can select the appropriate doors if needed.10. Press Next.The Summary window appears.
UsersJITRBUD Main User Guide 5-1911. Press Save As Template.The New Template window appears.12. Enter a name for the new user template.13. Press OK.14. Press Cancel.The new template appears on the User Templates list.15. Select the User Templates tab.16. Select the new template and press Edit. The User window appears. 17. Select the Rights tab.
Users5-20 JITRBUD Main User Guide18. Select the appropriate rights for the new user template.Admin tasks:•Patient Management—allows the user to view, add, edit, and reconcile patients.•Item Management—allows the user to create and edit item aliases.•Define Local Kit—allows the user to define a kit specific to an area.•Define Global Kit—allows the user to define a kit that can be accessed globally in the system.•User Management—allows the user to create users and assign rights, areas, and door access.•Station Login—allows the user to Login to the Station.•Station Activity Reports—not applicable to the JITRBUD Main.•Station System Report—not applicable to the JITRBUD Main.•Print to Non-Station Printer—not applicable to the JITRBUD Main.•Modify Config—allows the user to modify Station configurations.•Station Global Patient Access—allows the user to select a patient from any Station for purposes of transactional activity.Stock tasks:•Take/Return—allows the user to Take and Return Items, access patients, and add patients.•Discard—not applicable to the JITRBUD Main.•Refill—allows the user to Refill bins and perform Refill by Request orders.•Inventory—allows the user to Inventory items.•Load/Unload—allows the user to Load and Unload items.•Request Item—allows the user to Request items needed at the Station.
UsersJITRBUD Main User Guide 5-2119. Select the Preference tab.20. Select the preferences for the new user template.•Start screen—screen that appears upon initial login to the Station.•Default patient list—default patient list that appears during patient care functions.•Sort items by—sort option for item lists.•Sort patients by—sort option for patient lists.•Use fancy find for single items—not applicable to JITRBUD Station.•Use fancy find for kits—not applicable to JITRBUD Station. •Show list names in mixed case—displays names in capital and lower case letters (example, patient John McCoy).21. Press OK. The User Templates screen appears.22. Press Close to return to the Main Menu, or Exit to log out of the Station.
Users5-22 JITRBUD Main User GuideCreating Users From TemplatesTo create a user from template1. From the Main Menu, press the Users icon. The Users screen appears.2. Press Add. The Create User screen appears.3. Select the Create User from a Template option.4. Select a template from the list.5. Press Next.The General window appears.6. Enter the Name, User ID, ID Expiration, Password, and Password Confirmation.7. Press Next. The Areas window appears. Areas are preselected if using template.8. Press Next. The Doors window appears. Doors are preselected if using template.9. Press Next. The Summary screen appears.10. Press Finish to save the information.The new user appears on the User List.To edit the user rights and preferences, select the new template on the User List and select Edit.Note
UsersJITRBUD Main User Guide 5-23Editing User TemplatesTo edit a user template1. From the Main Menu, press the Users icon. The Users screen appears.2. Select the User Templates tab. 3. Highlight the user template to edit and press Edit. The User window appears with five tabs including General, Area, Rights, Preferences, and Doors.4. Select each tab and edit the template information, as necessary.5. Press OK.6. Press Close to return to the Main Menu, or Exit to log out of the Station.See Creating Users on page 5-3 for more information about each tab in the User window.Note
Users5-24 JITRBUD Main User GuideDeleting User TemplatesTo delete a user template1. From the Main Menu, press the Users icon. The Users screen appears.2. Select the User Templates tab. 3. Highlight the user template to delete and press Delete. A confirmation window appears.4. Press Yes to delete the template.5. Press Close to return to the Main Menu, or Exit to log out of the Station.
Station OptionsJITRBUD Main User Guide 5-25Station OptionsThe Station Options screen contains a variety of options for the selected Station including general information, Station options, time options, printing and communication options. These allow you to tailor the Station to meet the particular needs of the nursing unit. Setting Station OptionsTo set Station Options1. From the Main Menu, press the Options icon. The Station Options window appears.2. Select the General Info tab and edit the general Station information, as necessary.•Cost Center—cost center associated with the Station.•Care Area—care area associated with the Station.•Zone—zone that the Station belongs to (defined by facility). •Station Type—type of Station.•Login Mode—type of login for the Station.•Refill Mode—mode of refill for the Station.•Station Area—area that the Station is assigned to.The Pyxis Application Specialist initially configures the Station. Use this feature to fine tune the Station to changing needs.Note
Station Options5-26 JITRBUD Main User Guide3. Press Station Name to change the name of the Station.The Change Station Name window appears. 4. Enter a new name for the Station and press OK.5. Select the Station Options tab.6. Edit the Station Options, as necessary.•Request Item—enables users to request items needed at the Station from the SUPPLYCENTER Console.•Serial/Lot Number Tracking— tracks the lot and/or serial numbers of items associated with lot and/or serial numbers.•Emergency Access—provides immediate access to the Station without selecting a patient.•Global Patient List—provides access to all patients in the system.•Multiple Patient Selection—allows users to select multiple patients from the Patient list. Deselect this option to use the Quick Take feature.•Global Item Find—enables users to locate items in all Stations that communicate to the same SUPPLYCENTER Console. •Procedure Date Vends—allows users to remove or return items associated with a procedure date (typically used in the OR for the purpose You should always consult a Pyxis representative before changing the name of the Station.Caution
Station OptionsJITRBUD Main User Guide 5-27of removing or returning items associated with the patient’s procedure date).•Voice—enables the dynamic voice feature. The volume control slides from Min to Max to control the volume of the voice feature (only if Station is configured with the dynamic voice feature).•No Patient Mode—disables the Patients feature and removes patient selection from the Take-Return process.•Choose Bin With The Most/Oldest Supplies—if the same item is located in more than one bin at a Station, the option will control the bin that is selected during the Take process.7. Select the Time Options tab.8. Edit the time parameters for transactions and system maintenance, as necessary.•Transaction Keep (days)—number of days a transaction record is kept at a Station for reporting purposes. The maximum is 45 days. (Recommended setting at 7 days)•Maintenance Start Time—time the database maintenance program is scheduled to begin (usually set at the SUPPLYCENTER Console). The maintenance program is run daily. The Station is available for login when the maintenance program is running.•Tmp. Patient Keep Time (hrs)—number of hours (1-24) a temporary patient record is kept at a Station until it is automatically discharged from the system.•Patient Delete Delay (hrs)—number of hours (1-99) that patient information is kept at the Station for charging purposes after the patient is discharged or transferred.•Item Outdated Warning (days)—number of days before the expiration date that the Station displays an expire warning for an item.
Station Options5-28 JITRBUD Main User Guide•Anchor Page—screen that the system can be anchored to for a predetermined period of time without timing out.•Event (sec)—number of seconds (10-999) before the Station will beep and time out of an event when there is no keyboard or Station activity.•Desktop (sec)—number of seconds (10-999) before the Station will revert to the Standby screen when there is no keyboard or Station activity.•Inventory/Refill (sec)—number of seconds (10-999) before the Station will revert to the Standby screen when there is no activity during inventory refill.9. Select the Printing tab.10. Identify the transactions that will generate a printed receipt.•Maximum hours of transaction to be printed at the Station printer—enter the maximum hours (1-72) of transactions to be printed at the Station printer. •Print transaction receipt for—select the transaction types that will generate a printed receipt at the Station.In some situations, a Station may be set up to remain available without going through an access process. Use Anchor page to set (or anchor) the Station screen. The Anchor time will be preset at each Station and can be modified at the SUPPLYCENTER Console.It is possible to anchor onto Patients or Take/Return. Anchor on Take/Return is commonly used in the OR setting or cath lab where items are used throughout the procedure.Note
Station OptionsJITRBUD Main User Guide 5-2911. Select the Communication tab. 12. Change the Communication options, as necessary.•DB Server—name of the database server for the Station.•Console name—name of the SUPPLYCENTER Console for the Station.•Method—communication method for the Station.•IP address—IP address for the Station.13. Press DSN Settings to change the server name and TCP/IP parameters.You can select the Communication tab to identify the connection between the Database server, SUPPLYCENTER Console name, method of communication, SUPPLYCENTER Console IP Address, and DSN Settings.Only the System Managers should have access to the Communication tab. Incorrect changes to the Station Communication Options may adversely affect the Station and can render it inoperable. It is recommended that you only make changes to the Communication screens with Pyxis assistance.NoteCaution
Station Options5-30 JITRBUD Main User Guide 14. Press OK.15. Press OK to save the options and return to the Main Menu.16. Press Exit to log out of the Station.The Pyxis Application Specialist initially configures the Station. Only use this feature to fine tune the Station to the changing needs of your facility.Caution
Hardware SetupJITRBUD Main User Guide 5-31Hardware SetupUse the Hardware Setup feature to add and configure the physical locations used to store items that are managed by the JITrBUD Station. The hardware setup process involves adding JITrBUD cabinets, or locations, to the system and configuring the appropriate remote devices within the location. Only the System Managers should have access to the Hardware Setup screen. It is recommended that you only make changes to hardware configurations with Pyxis assistance.Caution
Hardware Setup5-32 JITRBUD Main User GuideOrder DescriptionLeft Side Tree ViewThe tree view on the left side of the screen shows the logical groupings of the cabinets & devices (i.e., doors, drawers, and shelves). Cabinets or Doors that have more devices within them have a “+” to the left of the icon.Name Column The Name column shows the names of the devices. Names can be edited on this screen. Typ Column The Typ column shows the device type (Shelf).Dr Column The Dr column is door number that the device is in. Within coupled doors, a device can have the same door number.N Column The N column is the device number. This number MUST be unique for each device.S Column The S column is sequence number of the device within a door or attached to a shelf. If the device is a drawer, the sequence number will be a drawer letter. Addr Column The Address column is the micro ID of the device board. The micro ID MUST be unique for each device.Last 4 Column The last 4 untitled columns are for bin information: the first untitled column will show bin 1 if there is a transmitter in that position. The maximum configuration is 1. The Station Configuration report, available at the SUPPLYCENTER Console, can provide more information about the hardware setup at the Station.Note
Hardware SetupJITRBUD Main User Guide 5-33Adding JITRBUD Cabinets (Locations)Configure the JITrBUD Station according to the item storage structure at your facility. You can add multiple JITrBUD cabinets (locations) with their respective remove devices, or you can add a single JITrBUD cabinet that contains all remote devices in the system. Contact your Pyxis support representative for assistance with your hardware configuration.To Add a JITRBUD Cabinet1. From the Main Menu, press the Hardware Setup icon.1. Press Add Cabinet.2. Select the Scan Assist icon.3. Enter a description for the JITrBUD cabinet in the Description field.4. Enter a serial number for the JITrBUD cabinet in the Serial # field.5. Enter a product number for the JITrBUD cabinet in the Product # field.6. Press Add.The JITrBUD cabinet is listed on the left side of the screen.7. Select the JITrBUD cabinet and press Configure.8. Press the Take or Return button on the first JITRBUD transmitter to install.The transmitters appear on the screen as the system detects them.9. Repeat Step 8 for each transmitter.10. When you are finished adding transmitters, press Finish.11. (Optional) To edit the name of the transmitters, select a device and press Edit. The Edit Device window appears.
Hardware Setup5-34 JITRBUD Main User Guide12. Enter a name for the transmitter in the Description field.13. Press OK.14. Press Close.1. Press Close. A confirmation screen appears.2. Press Yes to save the configuration.You can now Load items at the new Station and the items will be available for Take/Return, Inventory, and Refill functions at the Station.Note
Hardware SetupJITRBUD Main User Guide 5-35Editing Cabinet InformationTo edit a cabinet1. From the Main Menu, press the Hardware Setup icon.2. Select a a cabinet and press Edit.3. Edit the device information, as necessary.4. Press OK.5. Press Close to return to the Main Menu, or Exit to log out of the Station.
Hardware Setup5-36 JITRBUD Main User GuideClearing the Hardware Setup TableThe Clear Device Tables button will erase the device (doors/drawers) table. Pressing it again will erase the cabinet table. This was done in two steps because most people want to keep the cabinets when they reconfigure the devices.To clear the hardware setup table1. From the Main Menu, press the Hardware Setup icon.2. Press Clear Device Table to erase all devices (transmitters).A warning message appears.3. Press Yes to delete all devices at the Station.4. Press Clear Device Table again to erase all cabinets.A warning message appears.5. Press Yes to delete all cabinets at the Station.6. Press Close to return to the Main Menu, or Exit to log out of the Station.
Hardware SetupJITRBUD Main User Guide 5-37Deleting DevicesYou can only select the last cabinet or device in the table for deletion. Any other selection will prompt an error message. To delete a device1. From the Main Menu, press the Hardware Setup icon.2. Select the last device on the hardware setup table.3. Press Delete.A warning message appears.4. Press OK to delete the device.5. Press Close to return to the Main Menu, or Exit to log out of the Station.
Hardware Setup5-38 JITRBUD Main User Guide
JITRBUD Main User Guide A-1Appendix ATroubleshootingIn this chapter we review possible Station error conditions and offer solutions to get you up and running quickly. We’ve tried to address potential problems at either Station or Console, but in some situations the distinctions about where the problem has originated may not be clear. If you feel that a problem you are experiencing is Station-specific, first review Troubleshooting the Station. Likewise, if the problem seems Console-specific, first review Troubleshooting the SUPPLYCENTER Console.If you do not find a solution that quickly fixes your problem with the Station, refer to your hospital’s Service Agreement with Pyxis or call our Customer Support department, toll free at this number:1-800-727-6102
A-2 JITRBUD Main User GuideTransmitters Not Communicating to ReceiverEach time a transmitter button is pressed, the system should acknowledge the transmission with a beep tone. If a receiver is having difficulty receiving transmissions, do the following: Patients Not Showing Up At A StationIf a patient’s data does not appear as expected at a Station, the problem could be either a communications problem or that the patient data has not been received via the interface from the host system. If the patient’s data still has not appeared, consider the following possibilities: Description RemedyProblem - Transmitter not confirming transmission with beep toneHas the receiver antenna been moved? If Yes, reposition the antenna in its original installation configuration and test the transmitter buttons.Has the problem been fixed? If No, Contact the Pyxis Worldwide Service Center.Description RemedyProblem - Patient Not Showing Up At A StationIs there a lot of data traffic within the system? If Yes, wait a few minutes. Call the nursing unit that identified the problem and have them check to see if the patient has shown up at the Station.Is the patient in the admission system? Check the terminal at the nurses’ Station and then ask System Manager to check for the patient at the Console.Check all lists at the Station which include global and local if privileged.Is the private check box selected for the patient? If Yes, the patient will not show up on the Global patient list. The patient will only show up on the Local patient list for the Station area.Is there a communications interface problem between the Console and the Station?Check the Comm Status screen on the Station. If the column labeled L shows a value other than 0 this would indicate a communications problem between the Console and the Station. Contact the Pyxis System Manager.Has the problem been fixed? If No, Contact the Pyxis Worldwide Service Center.
JITRBUD Main User Guide A-3Station Screen Is BlackIf nothing shows on the screen, check the following:Keyboard Is UnresponsiveSometimes the Station keyboard may seem unresponsive because the computer is processing another transaction. Wait a few moments and try again. If the keyboard is still unresponsive, check the following:Description RemedyProblem - Station Screen is BlackIs the Station still plugged into the wall? Plug Station into the wall and turn power on. Contact the Pyxis Worldwide Service Center.Description RemedyProblem - Keyboard is UnresponsiveDoes the keyboard remain unresponsive? If Yes, turn the power switch (located on the top left of the Station) to the off position and wait at least three minutes before turning the Station on. Try to type on the keyboard again.Call the Pyxis System Manager.Are you at a screen other than the standby screen? If Yes, wait a few minutes to see if the Station will time out and return to the standby screen. If it does not time out, call the Pyxis Worldwide Service Center.Note: Always call The Pyxis Worldwide Service Center after troubleshooting so the potential problem can be logged into the database
A-4 JITRBUD Main User GuideTouch Screen Is UnresponsiveSometimes the Station touch screen may seem unresponsive because the computer is processing another transaction. Wait a few moments and try again. If the touch screen is still unresponsive, check the following:Supply Is Not Listed In Find ItemIf a supply does not show on the Find Item list, either the supply was not loaded or it was unloaded from the Station.Description RemedyProblem - Touch Screen is UnresponsiveAre you logged in? If Yes, touch the screen and listen for the beep the screen makes when active. Call the Pyxis Worldwide Service Center.Does the touch screen remain unresponsive? If yes, turn the power switch (located on the top left of the Station) to the off position and wait at least three minutes before turning the Station on. Touch the screen again.Call the Pyxis Worldwide Service Center.Are you at a screen other than the standby screen? If Yes, wait a few minutes to see if the Station will time out and return to the standby screen. If it does not time out, call the Pyxis Worldwide Service Center.Note: Always call The Pyxis Worldwide Service Center after troubleshooting so the potential problem can be logged into the databaseDescription RemedyProblem - Supply is not listed in Find ItemIs the supply loaded? Print out an Inventory report to verify.Was the supply unloaded? Print out an activities report to see. If you suspect the supply was unloaded more than 24 hours prior, you must contact the System Manager for this information. If it is necessary to reload the supply, contact the Pyxis System Manager.
JITRBUD Main User Guide A-5Wrong Supply Removed ID Is Not Working Description RemedyProblem - Wrong Supply RemovedDid you remove the wrong supply for a patient? If so, select the Take/Return, select patient, and return the item to the bin and press Return to make sure the patient is not charged for the supply. Go back and remove the correct item for the correct patient.Description RemedyProblem - ID/Password Is Not WorkingDid a user ID and/or password fail to gain access to the Station?Call the System Manager and verify that the correct ID/password is being used and the ID is not expired.Is the user entering the correct password? The first time a user enters a user ID, the Station requires the user to enter a new password. Make sure the new password is being used. If the user has forgotten the new password, issue a new password.Has the user successfully logged in before? If not, issue a new user ID and password and determine if the new ID works. If not, contact the System Manager to set up the user from the Console.
A-6 JITRBUD Main User GuideBrain TransplantBrain Transplant is a metaphor for the process of restoring a Station’s database by giving the Station back its memory from the data stored in the SUPPLYCENTER Console.A number of error conditions at the Station could signal the need for a Brain Transplant, but you should always consult with Pyxis WorldWide Service Center or your Application Specialist prior to initiating the process (it is best to have the Application Specialist supervise the transplant). If timing and circumstances preclude having a Pyxis Application Specialist on site to complete the Brain Transplant, and you have discussed the situation with Pyxis WorldWide Service Center, you may proceed with a Brain Transplant following the instructions provided by the Pyxis WorldWide Service Center representative.
JITRBUD Main User Guide B-1Appendix BSafety and MaintenanceThis appendix provides important safety information and gives suggestions for routine maintenance procedures to keep your Station in good working order. While Pyxis has made every effort to ensure the integrity and durability of the Station, you do need to exercise some care in maintaining the Station and other components of your Station.
General Safety TipsB-2 JITRBUD Main User GuideGeneral Safety Tips The following cautions apply to the JITRBUD system:•Do not use the top of the Station computer as storage. •Never store fluids on the Station. If anything should accidentally spill, clean it up immediately, diverting the spill from any seams or openings.•Do not touch any electrical or interior mechanical components while electrical power is still coming into the device. Simply turning off the device is not enough—always shut down the device per instructions and unplug any electrical connection.•Do not attempt to repair a Station. If you suspect that the system needs repair, contact Pyxis Customer Support.•Do not attempt to force open a stuck door or drawer. Contact Pyxis Customer Support.• The Stations are heavy. If a Station must be moved more than a few feet, make sure you have adequate help to prevent the Station from falling over. Stations can be top heavy and must be moved with extreme care once they are loaded.• Do not place liquids on or near the keyboard.•Never turn the Console computers or the Stations off and on. If either needs to be restarted, call Pyxis Customer Support.• After positioning the Station, extend the levelers to prevent the Station from rolling on its casters.• The maximum capacity for each drawer is 50 lbs. Distribute items evenly throughout the drawer.The JITRBUD Station contains electrical and mechanical components that can cause injury if not handled appropriately. Warning
Safe ComputingJITRBUD Main User Guide B-3Safe ComputingWe highly recommend that you only use disks available from Pyxis Corporation for Station use, Console archiving, and Console backups. These high-quality disks are tested rigorously to ensure their suitability and reliability. To prevent the introduction of a computer virus into the JITRBUD system, always use new, blank disks. If you must recycle disks, run a competent antiviral program on the disk and reformat before using.Regulatory ComplianceThis device complies with Part 15 of the FCC Rules and with RSS-210 of Industry Canada. Operation is subject to the following two conditions:1. This device may not cause harmful interference, and2. This device must accept any interference received, including interference that may cause undesired operation.Failure to follow the Safe Computing guidelines may result in the loss of data.Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.CautionWarning
Regulatory ComplianceB-4 JITRBUD Main User GuideElectrical GuidelinesFor best operation• Do not operate heavy inductive loads such as floor polishers, drill motors, or other heavy motor driven equipment on the same circuit as hospital electronic equipment. These devices may cause unacceptable line voltage transients and operational problems with associated equipment.• Verify that the circuit on which the Station is installed is not already overloaded with other equipment. Use the information above to size your circuit.• During warmer months, electric circuits can be overloaded with air conditioning loads. This may have an adverse effect on the quality of the electric power at your facility. Have a qualified electrician check your facility for quality electrical power during these times.• Do not install Stations where the flexible power cord is likely to be removed from the wall receptacle before the Station is properly powered down.
Power RequirementsJITRBUD Main User Guide B-5Power RequirementsThe JITrBUD computer requires the following power resources:•AC Input— 115-230 Volts, 60/50 Hz, 10/5 Amps.In addition, the Remote Power Interface requires the following power resources:•Input—100-240 Volts, 50/60 Hz, 2 Amps.•Output—36 Volts DC, 2 Amps.
Power RequirementsB-6 JITRBUD Main User Guide
JITRBUD Main User Guide C-1Appendix CSpecificationsRefer to the following for JITrBUD specifications.
C-2 JITRBUD Main User GuideSystem FeaturesFeatures DescriptionProcessor/Memory Pentium-III 800 MHz 256 MB RAMMonitor 15” color touchscreen CRT MonitorKeyboard full size CPU keyboardRF Transmitters Wireless, battery powered radio frequency (RF) transmitter cubes.Transmitter cubes emit two frequencies simultaneously for redundancy (315 and 433 mHz). Batteries are non-replaceable. Battery life estimated at approximately 3-5 years or 100,000 button presses.Maximum range is approximately 75 feet. Environmental variables may affect the range.Receivers (2) 2 receivers for redundancy: 314 mHz and 433mHzTranslator Box Translates take and return data from receivers into Pyxis internal message format and passes message to SCATE board within the Station PC.External Power Supply Provides 36 volt power to SCATE board within Station PC.Software InformationOperating SystemDatabase EnginePyxis proprietary System 30 automated inventory management system softwareWindows NT Workstation 4.0 with service pack 6aSybase SQL Anywhere 7.0.1Communication Serial (RS), modem, and network (TCP/IP over ethernet) - one drop/line required per main unitOvervoltage Category 2, Indoor use onlyLCD Contrast Control Readily accessible up/down contrast control from keyboard numeric padAltitude 2000mHumidity 30-80% rH non-condensingTemperature 25°CPollution Degree 2
JITRBUD Main User Guide D-1Appendix DGlossaryActual CountThe physical count of an item in a bin. Depending upon your Station configuration, you may be asked to verify the actual count during the refill process.ADTAn abbreviation for the Admission, Discharge, and Transfer records for a patient or group of patients. The ADT is sent from the facility’s host system to the SUPPLYCENTER Console via the Pyxis Procar interface. AuxiliaryA secure storage cabinet connected to a Main Unit. Auxiliary units contain no screen, printer, or disk drive and are intended for storing additional supplies and, depending on the model, bulky items. The Main and any attached Auxiliaries make up the Station. See also Main Unit.BinThe specific location of a single item within a door or drawer. A bin may also refer to the physical container in which the item is stored.
D-2 JITRBUD Main User GuideBin DrawerA flexible matrix drawer which is twice the height of a single drawer and can be configured to accommodate small items in individual spaces.Brain TransplantThis term is a metaphor for the procedure of using the SUPPLYCENTER Console’s up-to-date stored information to restore or correct a Station’s unique database.CompliancyCalculation based on number of transactions and number of discrepancies to determine system compliance.DeviceAny component of the Station that sends or receives messages: Station, SUPPLYCENTER Console, and PROCAR (interface).DiscrepancyDuring an item count verification, if the amount you find does not match the amount expected by the system, when you enter the correct amount, you create a discrepancy that is recorded at the Station.ExpansionThe installation of additional Station units in a hospital with a JITrBUD Station already in place. Expected CountThe amount of an item in a bin that a Station expects you to find.Global FindA feature that allows you to search all Stations for a particular item.Global KitA feature that allows you to create a kit for use throughout all Stations.Global PatientA feature at the Station which allows you to search all Stations for a patient.Go-LiveThe date when a facility begins using a Station to dispense supplies, replacing the existing manual system. This implies the Station is in place, fully configured, and at least one Station is ready for use. Hospital Supplies ListSee Item List.InterfaceMeans by which information is translated from a hospital’s computer system and the SUPPLYCENTER Console. Information obtained via the interface includes patient admissions, discharges, transfers, billing data, and the Materials Management Information System. (See ProCar)
JITRBUD Main User Guide D-3InventorySupplies that are selected to be loaded into Stations from the master, or SUPPLYCENTER Console list of supplies. The inventory process is counting and verifying item counts. Inventory ManagementThe function of monitoring utilization of supplies to meet the needs of the patient care areas. Information at the SUPPLYCENTER Console provides the tools to maintain stock at the Stations, monitor usage and refill Stations accordingly.ItemA supply managed at the SUPPLYCENTER Console and dispensed at the Station.Item ListA database of all supplies used by the hospital in any Station. The list of supplies must be created and maintained by material management personnel for items to be loaded and refilled in the Stations.LoadThe process of loading supplies into the Station. Assigning an item to a specific location (bin) within a Station.Main UnitA Station that contains a touchscreen, keyboard and computer.MaintenanceA process to purge old data from the SUPPLYCENTER Console databases which usually occurs every 24 hours, usually late at night when system use is light.Maximum (Max) LevelPAR level. The maximum number of a specific item you have loaded in a bin.Minimum (Min) LevelThe standard point at which an item is refilled. If a supply gets at or below min level, it will show up in the material management reports for refill. The minimum levels can be adjusted to reflect changing patterns of usage and demand.Mirror StationUsing a template to add a Station to the system is known as a Mirror Station. The template feature adds a Station to the system with the same bin items and locations as the Station template.ModemA device that encodes data for transmission over a particular medium, such as telephone lines, coaxial cables, or fiber optics.OutdateThe process of removing expired items using the Outdate feature.
D-4 JITRBUD Main User GuidePar LevelThe maximum number of this item you want loaded in the bin. Pending SuppliesSupplies that have been assigned at the SUPPLYCENTER Console to Station bins, but have not yet been physically loaded.Phys MaxMaximum number of items that can be physically loaded in a bin.Pick AreaA storage area in your facility which you have designated for storing supplies. If you associate a supply with an inventory pick area, that area is identified on certain reports to help with picking supplies for delivery to the Stations.PollingThe continuous communication between the SUPPLYCENTER Console and the Station. The SUPPLYCENTER Console polls all Stations to update transactional information.ProCar ComputerA second PC connected to the SUPPLYCENTER Console. The PROCAR’s essential task is to obtain ADT information from the hospital’s computer, which it then translates properly and communicates to the SUPPLYCENTER Console for distribution to the appropriate Stations. The ProCar computer can also be configured to send billing and MMIS information to the hospital’s host system.Quick TakeProcess used to quickly take items for a single patient. The Quick Take function is available when the Multiple Patient Selection check box is not selected in Station Options.RefillThe procedure designed to replenish or restock loaded inventory in the Stations.Refill by Request OrderUsed to replenish item at Station and is associated with a PO# generated from the SUPPLYCENTER Console or Vendor.Remote DiagnosticsA process in which the Pyxis Customer Support technician is given access dial into the SUPPLYCENTER Console's operating system to use advanced diagnostics and troubleshooting techniques.Resource NurseA nurse who is initially trained by the Pyxis Application Specialist and is then responsible for assisting at go-live and helping to educate other nurses to use the JITrBUD Station.
JITRBUD Main User Guide D-5ReturnA procedure to return a supply to the Station and credit the patient.RSAn acronym for Recommended Standard, refers to a communication method of linking remote Stations to the SUPPLYCENTER Console. SUPPLYCENTER ConsoleThe central processing unit (CPU), typically located in materials management, which manages and monitors all Stations located throughout the hospital. Reporting capabilities to manage inventory, refills, users, and discrepancies, etc.System ManagerA system manager is a designated hospital employee who has the responsibility of overseeing the daily management of the Station equipment to meet the needs and goals of the hospital.Task InterruptA feature that allow a second user to perform a Take/Return transaction during the Refill or Inventory process.TransactionAny activity, such as a remove, return, or discard, performed at the Station. Transaction QueueThe accumulation of messages waiting to be communicated to the SUPPLYCENTER Console, Station, or PROCAR computer.UPSThe uninterrupted power supply (UPS) is a power storage device connected between the SUPPLYCENTER Console and wall electrical outlet. It detects power loss from the outlet and immediately provides the SUPPLYCENTER Console with approximately 15 minutes of power. The UPS beeps continuously to warn of the power failure.Verify CountAn option that requires the user to confirm the correct count of supplies during the refill process.XQSee Transaction Queue.ZonesA convenient way to group areas to be able to expedite the refill process at the Stations. You can distribute inventory and refill tasks and generate reports sorted by and assigned by zone.
D-6 JITRBUD Main User Guide
JITRBUD Main User Guide Index-1IndexAAccessing Communication 2-12Accessing Features and Functions 2-2Actual CountDefined D-1Adding Patients(Patients) 3-21Adding Patients(Take/Return) 3-11Additional Tools 2-11ADTDefined D-1AuxiliaryDefined D-1BBinDefined D-1Bin DrawerDefined D-2BoxesCheck Boxes 2-4Dialog Boxes 2-4Search Boxes 2-4Brain Transplant A-6Defined D-2ButtonsCommand Buttons 2-3CChanging Your Password 2-7Communication 2-12Device Status 2-13Methods Status 2-15Protocol Status 2-17Receiving Status 2-19Sessions Status 2-16Transmitting Status 2-20Communication Status 2-11CompliancyDefined D-2Confirmation Screens 2-4ConventionsIcons 2-ixText 2-ixUser Guide 2-ixDDeleting a Patient 3-12Device
Index-2 JITRBUD Main User GuideDefined D-2DiscrepancyDefined D-2Drop-down lists 2-4EEditing Patients(Patients) 3-23Emergency Access 3-18Emergency Access from Take/Return Icon 3-18ExpansionDefined D-2Expected CountDefined D-2FFinding Items 3-13Finding an Item from Global List 3-14GGlobal FindDefined D-2Global KitDefined D-2Global PatientDefined D-2Global Patient List (Global) 3-10Glossary D-1Go-LiveDefined D-2HHardware Setup 5-31Clearing Tables 5-36Deleting Devices 2-12, 5-37Editing Configuration 5-35Editing Hardware setup 5-35Hospital Information System 1-3Hospital Supplies ListDefined D-2IInterfaceDefined D-2Inventory 4-2Defined D-3Editing Items 4-6Outdating Items 4-8Searching for Patients 4-3Verifying Quantity 4-4Inventory ManagementDefined D-3Inventory Management Functions 4-1ItemDefined D-3Item Alias 4-19Deleting an Alias 4-22Searching for Items 4-19Item ListDefined D-3Items AliasCreating an Alias 4-20Editing an Alias 4-21KKeyboard 2-2LLoadDefined D-3Load/Unload 4-10Loading Items 4-11Searching for Patients 4-10Unloading Items 4-16Local Patient List (Local) 3-10Logging In 2-5Logging Out 2-6Login Using ID and Password 2-5Lot/Serial Number 3-7MMain Menu 2-8Main UnitDefined D-3MaintenanceDefined D-3Manual Overview 2-viiiMaterials Management Information System 1-3Maximum (Max) Level D-3Minimum (Min) LevelDefined D-3Mirror StationDefined D-3ModemDefined D-3Moving Items to a New Location 4-17OOptions 5-25Setting General Info 5-25OutdateDefined D-3PPar Level
JITRBUD Main User Guide Index-3Defined D-4Patient Care Functions 3-1Patients 3-20Searching for Patients 3-20Pending SuppliesDefined D-4Phys MaxDefined D-4Pick AreaDefined D-4PollingDefined D-4Power Requirements B-5Preface 2-viiPrint Screen 2-11ProCar ComputerDefined D-4QQuick Take 3-5, 5-26Defined D-4RReconcile ADT 3-24Refill 4-23Defined D-4Outdating Expired Items 4-27Refill Items (Verify Count Off) 4-24Refilling Items 4-24Spot Refill 4-25Refill By Request Order 4-30Refill by Request OrderRefill By Request Order (Verify Count On) 4-31Refill By Request Order(Verify Count option selected) 4-31Refill-by-RequestDefined D-4Regulatory Compliance B-3Remote DiagnosticsDefined D-4Request Item 3-26Resource NurseDefined D-4ReturnDefined D-5Returning Items 3-16RSDefined D-5SSafe Computing B-3Safety Tips B-2Scroll Bars 2-3Selecting Multiple Items in a List 2-4Specifications C-1System Features C-2StationBenefits and Features 1-2Station Basics 2-1Station Management Functions 5-1Supply CenterDefined D-5System Components 1-3Comprehensive Reporting 1-4Network Information 1-3Stations 1-3Supply Center 1-3System ManagerDefined D-5System Overview 1-1TTake/Return 3-2Finding Items 3-13Multiple Patient Selection option deselected 3-5Multiple Patient Selection option selected 3-4My Patient List (My List) 3-10Returning Items 3-16Searching for Patients 3-20Sorting Patients 3-3Taking Items 3-4Taking Items with Lot/Serial Number Tracking 3-7Using Procedure Date Feature 3-9Task InterruptDefined D-5Terminology 2-xAuxiliary Unit 2-xBin 2-xItem 2-xProCar Computer 2-xStation 2-xSupply Center 2-xUsers 2-xToolsCOMM 2-11Help 2-11Print Screen 2-11Tutorial 2-11User Guide 2-11Touch-Screen 2-2Tour 2-11Transaction
Index-4 JITRBUD Main User GuideDefined D-5Transaction QueueDefined D-5Troubleshooting A-1Brain Transplant A-6ID Is Not Working A-5Keyboard Is Unresponsive A-3Station Screen Is Black A-3Supply Is Not Listed In Find Item A-4Touch Screen Is Unresponsive A-4Wrong Supply Removed A-5UUPSDefined D-5Users 5-2Creating a User Template 5-15Creating User From Template 5-22Creating Users 5-3Deleting Users 5-14Editing Users 5-9Searching for Patients 5-2VVerify CountDefined D-5WWelcome 2-viiWindow and Screen Features 2-3XXQDefined D-5ZZonesDefined D-5

Navigation menu